REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
December 13, 2013
SPECIAL PRESENTATIONS:
Broward Education Foundation Raffle Drawing for Lexus Lease Award (SPECIAL ORDER - 1:00 P.M.)
CONSENT ITEMS:
I-2. Amendment to the 2013-2014 Organizational Chart - Page 16 (WITHDRAWN)
J-1. Award of Contract - Program Management Services - RFQ No. 2014-31-FC (REVISED)
OPEN ITEMS:
CC-5. Revisions to School Board Policy 2314, Leases - Rental and Contracts of Real Property and Facilities Leased by the School Board (ADDED)
EE-3. Request for Proposals (RFP) 14-050V Recommendation - Student Generation Rate/School Impact Fee Study (REVISED)
EE-5. Request for Proposals (RFP) 14-049V Recommendation - External Independent Review of Services for Exceptional Student Education Department (ADDED)
JJ-2. Amend Professional Services Agreement/Basic Services - Zelch & McMahon, Architects - Western High, Davie - Remodeling and Renovation, ADA, and IAQ - Project No. P.000505 (f.k.a. 2831-99-02) (REVISED/SUPPORTING MATERIAL)
JJ-5. Approve Authorization to Proceed - Program Management Services - RFQ No. 2014-31-FC (REVISED/SUPPORTING MATERIAL)
JJ-6. Authorization to Proceed - Quality Assurance Monitoring/Program Manager Review - Construction and Operational Auditing Services - RFP 11-013V (REVISED/SUPPORTING MATERIAL)
Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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December 2, 2013 - Special - Expulsion
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ADDED ITEMS
CLOSE AGENDA
MONTHLY RESOLUTIONS
SPECIAL PRESENTATIONS (Non-Board Items)
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Thank you to Katie Leach for Service and Support of ESE Students (SPECIAL ORDER - 11:00 A.M.)
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Broward Education Foundation Raffle Drawing for Lexus Lease Award (SPECIAL ORDER - 1:00 P.M.)
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Presentation of Energy Tools for Schools Energy Conservation Program Certificate of Recognition for the Top Performing Schools in regards to Energy Reduction 2012-2013 School Year (SPECIAL ORDER - 3:45 P.M.)
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Recognition of Alexis Chung, Cypress Bay High Homecoming Queen and Cypress Bay High's Best Buddies Program (SPECIAL ORDER - 4:00 P.M.)
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REPORTS
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Broward County Council of PTAs/PTSAs
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor to the Board
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Technology Advisory Committee
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ESOL Leadership Council
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Gifted Advisory Council
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Employee Unions
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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Broward Education Foundation
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District Advisory Council
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Rhonda Ward
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2. Linda Olds
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3. Jeannette Ramos
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4. Juliet Hibbs
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5. Mary Fertig
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6. Phil Kroyman
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7. Vicente Thrower
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8. Tony Busto
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9. Byron Hall
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CONSENT ITEMS
A. Resolutions
B. Board Members
E. Office of Strategy & Operations
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E-1. Pre-Qualification of Contractors
Approval of Application and Issuance of Certification
Approve the recommendations of the Superintendent indicated in Exhibit 2.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities (SREF), F.S. 1013.46, and Board Policy 7003. This item approves the recommendations of the Superintendent of Schools indicated in Exhibit 2. Further explanation is provided in Exhibit 1.
The Qualification Selection Evaluation Committee (QSEC) convened on November 13, 2013, and December 4, 2013, to review staff?s recommendations in response to the submitted pre-qualification applications. Upon review of staff?s recommendations, QSEC makes the recommendations to the Superintendent of Schools indicated in Exhibit 2.
Contractor Pre-Qualification Staff Application Review Executive Summaries are available for review at the Supply Management & Logistics Department.
There is no financial impact to the District.
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F. Office of Academics
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F-1. Agreement between The School Board of Broward County, Florida and Springtree Rehabilitation & Health Care Center, LLC
Approve the continuation Agreement between The School Board of Broward County, Florida and Springtree Rehabilitation & Health Care Center, LLC. The contract period is January 1, 2014 through December 31, 2016.
Currently there are 1,445 Career and Technical Education high school and adult postsecondary students district-wide enrolled in Health Science Education Programs. These students participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The continuation agreement with Springtree Rehabilitation & Health Care Center, LLC provides clinical experiences necessary to meet the Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion.
Springtree Rehabilitation & Health Care Center, LLC is fully licensed, accredited, and approved for Medicare/Medicaid patients. This nursing home has received an overall three star rating, in accordance with the United States Government Medicare/Medicaid standards.
In accordance with a School Board request, staff in the Career, Technical, Adult and Community Education Department developed a survey to measure the effectiveness of the clinical experience. The results of the survey will be used to make recommendations for modifying clinical agreements that will strengthen the student?s job-site clinical experience and strengthen the overall Health Science Program. A summary of the survey responses from each group indicates an overall rating of 85% as above average.
This continuation agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
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G. Office of Human Resources
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G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2013-2014 School Year
Approve the personnel recommendations for the 2013-2014 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets.
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G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Resignations/Retirements/Layoffs
2. Instructional Suspensions/Terminations
There will be no financial impact to the School District.
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional Approval(s)
2. Non-Instructional Reassignment(s) - Promotion(s)
3. Non-Instructional Reassignment(s) - Demotion(s)
4. Non-Instructional Substitutes/Temporary Employees
5. Non-Instructional Leave(s) - Layoff(s)
6. District Managerial/Professional/Technical
7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel
8. School-Based Managerial
9. School-Based/District Managerial Acting/Special/Task Assignment(s)
10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s)
11. Salary Adjustment
Funding has been budgeted in the 2013-2014 school/fiscal year for all appointments through June 30, 2014.
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional Resignation(s)/Retirement(s)
Non-Instructional Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4105.
There is no financial impact to the School District.
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G-5. Supplemental Pay Positions - List #11
Approve the recommended supplemental pay positions of employees for the 2013-2014 school/fiscal year.
Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type.
The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2013-2014 school year.
Individuals listed meet the requirements for the supplemental positions.
Funding has been budgeted in the 2013-2014 school/fiscal year for all supplements through June 30, 2014.
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G-6. Recommendation(s) for Instructional/Non-Instructional Discipline for the 2013-2014 School Year (RM, PO, JS, AW, SW)
Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Non-Instructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
This disciplinary action recommendation is a result of an investigation by the Broward District Schools Police Department. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. This case was reviewed with the Superintendent of Schools Designee, who agreed to this discipline. The District has followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment.
There is no financial impact to the School District.
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G-7. Recommendation(s) for Instructional/Non-Instructional Discipline for the 2013-2014 School Year(MS)
Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Non-Instructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
This disciplinary action recommendation is a result of a positive finding on a Reasonable Suspicion test by the Broward District Schools Police Department pursuant to School Board Policy 2400. The individual(s) involved have been provided the opportunity to appear and participate, with representation, in a pre-disciplinary hearing prior to submission of this recommendation. The District has followed the School Board process for disciplinary action. The requested action(s) is listed on the attachment.
There is no financial impact to the School District.
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G-8. Recommendation(s) for Instructional/Non-Instructional Discipline for the 2013-2014 School Year (MFS)
Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Non-Instructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
This disciplinary action recommendation is a result of a positive finding on a Reasonable Suspicion test by the Broward District Schools Police Department pursuant to School Board Policy 2400. The individual(s) involved have been provided the opportunity to appear and participate, with representation, in a pre-disciplinary hearing prior to submission of this recommendation. The District has followed the School Board process for disciplinary action. The requested action(s) is listed on the attachment.
There is no financial impact to the School District.
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H. Office of the General Counsel
I. Office of the Superintendent
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I-1. Proposed School Board of Broward County, Florida 2014-2015 School Calendar
Aprove the proposed School Board of Broward County, Florida 2014-2015 School Calendar.
The Calendar Committee comprised of area representatives from various bargaining units, PTA, District Advisory Council, principals, and selected District departments, established the proposed 2014-2015 School Calendar. The proposed School Calendar reflects six paid holidays, ten employee planning days, and six early release days beginning in August and ending in June. Students will begin school on August 18, 2014 and end on June 4, 2015. Spring Break will be March 23, 2015 through March 27, 2015.
On October 8, 2013, staff presented the two draft calendar options for the 2014-2015 school year to the Board. Additionally, staff developed an on-line presentation of the calendar options to solicit feedback from the public. The on-line presentation was featured on the District's home page from October 21, 2013 through October 29, 2013.
Following Board approval of the 2014-2015 School Calendar, staff, in conjunction with the Calendar Committee, will develop the corresponding Year-round School Calendars, Summer Term Calendars for Community Schools and Technical Centers, and Employee Work Calendars. It is anticipated these calendars will be presented for Board approval in February 2014.
There is no financial impact to the District.
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I-2. Amendment to the 2013-2014 Organizational Chart - Page 16
WITHDRAWN
Amend page 16 of the 2013-2014 Organizational chart to add one (1) position.
The English for Speakers of Other Languages (ESOL) Department and Exceptional Student Education (ESE) Department have recommended organizational chart changes that align staffing needs to grants that have been awarded to the District. The grant funding will support an additional full-time employee to the position of Research Specialist.
The additional position will disaggregate and analyze data, develop and interpret reports, and disseminate evaluation results, which will help support and enhance the services provided to schools and students by the ESOL and ESE Departments.
There is no financial impact to the General Fund.
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I-3. Petition for Formal Proceedings (RJ)
Receive the Petition for Formal Proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended immediately without pay pending final action on these charges.
The Broward District Schools Police Department completed an investigation into allegations of theft. The allegation was thoroughly investigated and the results were presented to the Professional Standards Committee (PSC). A pre-disciplinary meeting was held with the employee, his legal representative, a School Board cadre attorney, and a representative from Broward District Schools Police Department. The cadre attorney prepared the Petition for Formal Proceedings and the employee was provided notice that a recommendation for termination would be presented to the School Board on December 17, 2013. The teacher has the right to request a hearing with the Division of Administrative Hearings (DOAH) within 21 calendar days of the School Board action.
There is no financial impact to the School District.
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I-4. Petition for Formal Proceedings (ML)
Receive the Petition for Formal Proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended immediately without pay pending final action on these charges.
The Broward District Schools Police Department completed an investigation into allegations of sexual battery. The allegation was thoroughly investigated and the results were presented to the Professional Standards Committee (PSC). A pre-disciplinary meeting was held with the employee, his legal representative, a School Board cadre attorney, and a representative from Broward District Schools Police Department. The cadre attorney prepared the Petition for Formal Proceedings and the employee was provided notice that a recommendation for termination would be presented to the School Board on December 17, 2013. The teacher has the right to request a hearing with the Division of Administrative Hearings (DOAH) within 21 calendar days of the School Board action.
There is no financial impact to the School District.
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J. Office of Facilities & Construction
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J-1. Award of Contract - Program Management Services - RFQ No. 2014-31-FC (See Items JJ-5 and JJ-6)
REVISED
Approve the revisions to the Professional Services Agreement (PSA) and award the PSA for Program Management Services to URS Corporation Southern.
The PSA form was approved by the Board on July 23, 2013, and included recommendations provided by McGladrey LLP. During negotiations, staff sought clarification from McGladrey LLP, for certain provisions in the PSA relating to fees. Staff concluded negotiations with URS Corporation Southern utilizing the clarifications. The clarifications are identified in Articles 5.3.1 and 5.4, at pages 15 and 16 of attached Exhibit 3. Staff recommends approval of the PSA with these revisions. This item approves the revisions to Articles 5.3.1 and 5.4, of the PSA and includes those revisions in the PSA with URS Corporation Southern.
The Qualification Selection Evaluation Committee recommended the selection of URS Corporation Southern. The Superintendent's Negotiating Committee met with URS Corporation Southern and negotiated fees in accordance with the recommendations of the Superintendent's Parameters Committee and Article 5 of the Program Management Services Agreement. Under the RFQ, The the purpose of this Agreement is to provide program management services to the Office of Facilities & Construction. The term of Agreement is for one year with spending authority not to exceed and no more than $1,750,369 $2,000,000. and The contract may be renewed by Board approval in one-year periods for a maximum of three years and no more than $1,750,369 $2,000,000 per year. A companion item (JJ-5) is being presented to request approval of the ATP for the actual negotiated fee in the amount of $1,750,369.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact at this time. Staff shall present a scope of services and fee proposal in the form of an Authorization to Proceed (ATP) (Attachment 4 to the PSA) to the Board for approval separately. Approval of the ATP shall authorize spending authority and will have a financial impact.
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K. Office of Financial Management
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K-1. General Fund Amendment as of October 31, 2013
Approve the attached General Fund Amendment as of October 31, 2013.
General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the General Fund. Amendment includes information for the month of October 2013.
There is no financial impact to the District.
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K-2. Special Revenue Grants Funds Amendment as of October 31, 2013
Approve the Special Revenue Grants Funds Amendment as of October 31, 2013.
Grants Funds Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the Special Revenue Grants Funds. Amendment includes information for the month of October 2013.
There is no financial impact to the District.
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K-3. Interim Financial Statements for the Period Ended October 31, 2013
Approve the Interim Financial Statements for the Period Ended October 31, 2013.
Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of October 2013, the fund balance as a percentage of projected revenues was 3.60% and the fund balance, excluding Charter Schools revenues, was 4.13%.
There is no financial impact to the District.
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K-4. Comprehensive Annual Financial Report for Year Ended June 30, 2013
Approve the audited Comprehensive Annual Financial Report for the year ended June 30, 2013.
The audited Comprehensive Annual Financial Report (CAFR) is prepared in accordance with Generally Accepted Accounting Principles. The CAFR will be submitted to both the Association of School Business Officials International (ASBO) and the Government Finance Officers Association (GFOA) for consideration of the Certificate of Excellence and the Certificate of Achievement for Excellence in Financial Reporting awards. In order to be awarded these respective Certificates, the District must publish an easily readable and efficiently organized report. The District has received the Certificate of Excellence for the preceding thirty years from ASBO and has received the Certificate of Achievement for Excellence for the preceding seventeen years from GFOA. The CAFR was reviewed and approved by the Audit Committee on November 14, 2013. In addition, our external auditors have audited the financial statements and have rendered an unqualified opinion.
Copies of all supporting documents is available online via the Broward County Public Schools eAgenda at :
http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda.
There is no financial impact to the District.
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L. Office of Portfolio Services
OPEN ITEMS
AA. Resolutions
BB. Board Members
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BB-1. Value Adjustment Board (VAB) Direct Cost Billing
Approve payment for semi-annual billing for the School Board's share of VAB direct costs.
The County Commission uses a Hearing Officer to adjudicate taxpayer petitions concerning property appraisal values and exemptions. The School Board participates in these hearings. The net VAB expenses for the period April 1, 2013 through September 30, 2013 is $295,560.95. The School Board's share in the cost of the proceedings is 40% of the net expenses.
Donna P. Korn is the representative for the School Board on the Value Adjustment Board and Robin Bartleman is the alternate.
The financial impact to the school district is $118,224.38. The source of funds is the Board Members' department budget.
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CC. Board Policies
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CC-1. Proposed New or Revised Job Descriptions, Minimum Qualifications and Job Titles for Twenty-nine (29) Positions in the Information & Technology Department
Approve the proposed new or revised job descriptions, minimum qualifications and job titles for twenty nine (29) positions in the Information & Technology Department. This is the first reading.
The creation or revision of these job descriptions supports the 2012-13 labor negotiations. The creations or revisions will ensure the job descriptions accurately reflect the current title, required qualifications and performance responsibilities of the positions in the Information & Technology Department.
The creation or revision of the job descriptions does not impact the pay grade or salary range of the existing positions. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at:
http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda
There is no financial impact to the District.
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CC-2. Revisions to School Board Policy 5000 Educational Facilities, Designation of Schools, School Attendance Zone Boundaries, Development of Positive Alternatives to Accommodate Growth, to Keep Schools Open, and to Eliminate, Consolidate, or Re-Purpose Schools
Approve revisions to School Board Policy 5000, at this first reading.
School Board Policy 5000 guides the District in planning of educational facilities, designation of schools, school attendance zone boundaries, development of positive alternatives to accommodate growth, the process for keeping schools open, and/or the consolidation or re-purposing of schools. Recommendations have been reviewed and approved by the Senior Leadership Team and School Board General Counsel Office.
In accordance with School Board Policy 1001, The School Board of Broward County, Florida, has completed the review process for School Board Policy 5000. These revisions were discussed at the September 24, 2013 School Board Workshop, the October 17, 2013 Public Rule Development Meeting, and at the October 22, 2013 School Board Workshop.
There is no additional financial impact to the School District, therefore, this item does not require a Collaboration Form from the Capital Budget Department.
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CC-3. Revisions to School Board Policy 5004.1 School Choice
Approve revisions to School Board Policy 5004.1, at this first reading.
School Board Policy 5004.1 establishes school choice (Magnet Schools, NOVA, Opportunity Scholarship Program, reassignments, College Academy at Broward College, and Broward Virtual Schools) in the District. Recommendations have been reviewed and approved by the Senior Leadership Team and School Board General Counsel Office.
In accordance with School Board Policy 1001, The School Board of Broward County, Florida has completed the review process for School Board Policy 5004.1. These revisions were discussed at the September 24, 2013 School Board Workshop, the October 17, 2013 Public Rule Development Meeting, and at the October 22, 2013 School Board Workshop.
There is no additional financial impact to the School District, therefore, this item does not require a Collaboration Form from the Capital Budget Department.
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CC-4. The School Board of Broward County, Florida Employment Handbook for Non-Bargaining Unit Employees: Educational Support Management Association of Broward, Inc. (ESMAB), Broward Principals and Assistant Association (BPAA), and Confidential Office Personnel (COPA)
Approve the amendments to The School Board of Broward County, Florida Employment Handbook for Non-Bargaining Unit Employees: Broward Principals and Assistant Association (BPAA), and approval to begin the implementation of the Handbook amendments after the first reading is approved. This is the first reading.
The School Board of Broward County, Florida Employment Handbook for Non-Bargaining Unit Employees:
Educational Support Management Association of Broward, Inc. (ESMAB), Broward Principals and Assistant Association (BPAA), and Confidential Office Personnel (COPA) has been revised in accordance to Florida Statute 1012.22 requiring a Pay for Performance plan for School Administrators. See attached Executive Summary.
There is no financial impact to the District.
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CC-5. Revisions to School Board Policy 2314, Leases - Rental and Contracts of Real Property and Facilities Leased by the School Board (ADDED)
Approve the revisions to School Board Policy 2314, Leases - Rental and Contracts of Real Property and Facilities Leased by the School Board at this first reading.
School Board Policy 2314 governs the long term lease of real property by the School Board. The proposed changes to the Policy are primarily meant to clarify certain provisions in the Policy, ensure that all lease agreements are processed for School Board consideration and formal approval by the Facility Planning & Real Estate Department, ensure that due diligent processes are followed for new leases and renewal of existing leases, stipulate minimum timeframes that new leases and lease renewals must be scheduled for School Board consideration and formal approval, and authorize school principals and facility directors to enter into short term rental agreements of no more than three (3) days in duration for the use of outside facilities without formal School Board approval.
These revisions were discussed at the January 8, 2013 School Board Workshop, the February 21, 2013 Public Rule Development Meeting and at the June 18, 2013 School Board Workshop.
This revised Policy has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
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DD. Office of the Chief Auditor
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DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools
Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.
Audit of the Internal Funds of Selected Schools were performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.
The Audit report represents 8 schools in which a total of 6 schools had no audit findings and 2 had some audit findings.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's November 14, 2013 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
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DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2013-2014
Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2013-2014.
Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), School Board Policy 1002.1 and School Board Policy 3204.
The Audit report represents 35 locations in which a total of 33 locations had no audit findings and 2 locations had audit findings.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's November 14, 2013 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
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DD-3. Internal Audit Report - Review of Norcrest Elementary School Phased Replacement Phase III of III Project No. 0561-24-01/P.000105 Financial Closeout - Final Change Order No. 5 Agenda Item JJ-99D
Receive Internal Audit Report - Review of Norcrest Elementary School Phased Replacement Phase III of III Project No. 0561-24-01/P.000105 Financial Closeout - Final Change Order No. 5 Agenda Item JJ-99D.
In accordance with the 2013-2014 Audit Plan, we reviewed the Norcrest Elementary School Phased Replacement Phase III of III Project No. 0561-24-01. The primary objectives of the audit were to determine if the Cost of Work charges made by Stiles Construction Co. (Construction Manager) were in compliance with the terms of the contract documents and to review the proposed return of cost savings (return of unused project funds) in the amount of $94,942 in subcontractor adjustments to determine reasonableness and compliance with the contract terms.
It is our opinion that this project's financial close-out of the Cost of Work binders included charges that are not allowed as the Cost of Work, as such charges were already included in the Construction Phase Fee and General Conditions Fees. All costs outlined in Division 0 and 1 of the Specifications are precluded from being charged a second time as a Cost of Work charge per the contract documents. Based on our review of the Construction Manager's financial close-out of the Cost of Work binders and Application for Payment No. 39, we observed questionable costs in the amount of $692,359.97, for which the District should seek reimbursement from the Construction Manager.
Subsequent to the completion of this report, the Office of the General Counsel was requested to provide a legal opinion, since the Office of Facilities & Construction disagreed with our report. On November 5, 2013, we received the Office of the General Counsel's Legal Opinion Memorandum (see Section V) that affirmed our audit's conclusions.
Some of the questionable costs included payments for damages by the Construction Manager to adjacent properties, Construction Manager Change Orders to subcontractors for work included in the Guaranteed Maximum Price, work coordination errors, overtime for subcontractors not approved by the District, payments for work that lacked the required support documentation, and excessive Builder's Risk Insurance premiums. Also, the District Administration should strengthen internal controls over the payment process for construction projects. Stronger contract monitoring and compliance procedures will help safeguard District assets.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's November 14, 2013 meeting.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at:
http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
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EE. Office of Strategy & Operations
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EE-1. Grant Applications - Post-submission
Approve the submission of the following grant applications:
A. 2013-14 Fairchild Challenge, $250 (Funded)
B. Florida Agriculture in the Classroom Gardening for Grades School Garden Grant, $500 (Requested)
C. Florida Power and Light Teacher Grant, $2,500 (Requested)
D. Kids in Need Foundation, $481 (Requested)
E. Miramar-Pembroke Pines Chamber of Commerce Mini Grant, $242 (Funded)
F. Title X, Part C - Education for Homeless Children and Youth Project, $114,000 (Funded)
G. Urban Health Partnerships Rails to Trails ?Earn-a-Bike? Program, $6,500 (Funded)
H. Walmart Local Giving Program, $1,500 (Requested) and $500 (Funded)
Copies of the Grant Applications are available at the Board members' Office on the 14th floor of the K. C. Wright Administration Center and executive summaries are available online via the Broward County Public Schools eAgenda at:
http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda
The positive potential financial impact, if funded, is $125,973 from various funding sources. There is no additional financial impact to the District.
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EE-2. Girls Get IT (GGIT) School Program Agreement Amendments with Florida Endowment Foundation for Florida's Graduates
Approve amendments to executed agreements to accept funding to implement the following school clubs:
Girls Get IT (GGIT) - designed to engage girls in STEM subjects and careers
A. McNicol Middle School for $2,000
B. Piper High School for $2,000
The purpose of this item is to amend the previously executed contracts providing funding for school based programs to serve students in grades seven through twelve as opposed to grades two through twelve. The school-based clubs are designed to develop work and life skills, as well as STEM and STEAM careers, and to prevent bullying.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This agreement will be executed after School Board approval.
There is no additional financial impact to the District.
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EE-3. Request for Proposals (RFP) 14-050V Recommendation - Student Generation Rate/School Impact Fee Study
REVISED
Approve the RFP recommendation as stated on the attached award recommendation and Agreement between The School Board of Broward County, Florida, and Walter H. Keller, Inc.
RFP: 14-050V; TITLE: Student Generation Rate/School Impact Fee Study; LOCATION: Facility Planning & Real Estate; AMOUNT: $84,995; M/WBE VENDORS: ----
The School Board of Broward County, Florida (SBBC), received proposals from firms to provide SBBC with student generation rate/school impact fee study. This project involves updating the Student Generation Rate/School Impact Fee Study Phase II - Final Report, prepared by Walter H. Keller, Inc., in December 2007. That study was initiated in 2004. The ordinance updating the impact fee schedule was approved by the Broward County Commission, and became effective in June 2008. Provisions of the Second Amended Interlocal Agreement for Public School Facility Planning (SILA) require that the study on student generation rates/school impact fees should be revised at least once every three years. Given the long lead-time required to complete such study, SBBC desires to begin preparations for the required update, which will need to be completed in 2014, and become effective immediately thereafter around June 2014.
Completion of project and distribution of final payment is contingent upon completion and approval of all project deliverables and adoption by the Broward County Commission.
The contract period begins December 18, 2013, and shall conclude upon the adoption of the updated Student Generation Rates and School Impact Fee Schedule by the Broward County Commission, and the subsequent effectiveness of the updated Student Generation Rates and School Impact Fee Schedule.
Board approval of this RFP recommendation does not mean the amount shown will be spent. This amount represents the estimated contract value and purchases may be made through the term of this contract from available funds already included in the department's capital budget.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
All expenditures for this contract will come from the existing approved department capital budget. Staff will provide a report to the School Board semi-annually detailing expenditures by contract.
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EE-4. New Agreement with the Hallandale Beach Community Redevelopment Agency
Approve a new agreement with the Hallandale Beach Community Redevelopment Agency.
The attached agreement from the Hallandale Beach Community Redevelopment Agency will award a total of $40,000 to Gulfstream Middle School for the Building Bridges: Strong Families + Strong Communities = Student Success program. The project provides in-class, post-secondary planning to 7th and 8th grade economically disadvantaged students in the areas of employability, job readiness skills, financial literacy education, and cultural awareness engagement. The program will also include a referral resource to assist with the housing needs of families involved in the program. This project is an extension of a past Jobs for Florida's Graduates (JFG) elective at the school.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed after School Board approval.
The potential positive financial impact is $40,000. The source of funds is the Hallandale Beach Community Redevelopment Agency. There is no additional financial impact to the District.
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EE-5. Request for Proposals (RFP) 14-049V Recommendation - External Independent Review of Services for Exceptional Student Education Department (ADDED)
Approve the RFP recommendation as stated on the attached award recommendation and Agreement between The School Board of Broward County, Florida, and Evergreen Solutions, LLC.
RFP: 14-049V; TITLE: External Independent Review of Services for Exceptional Student Education (ESE) Department; CONTRACT PERIOD: December 18, 2013 through April 30, 2014; LOCATION: Exceptional Student Education; AMOUNT: $200,000; M/WBE VENDORS: Evergreen Solutions, LLC (White Female M/WBE: Tallahassee, FL)
The School Board of Broward County, Florida (SBBC), received proposals for external independent auditing services for the ESE Department. The Awardee shall provide a comprehensive review of programs and services provided to students with disabilities and shall submit all findings, and provide a comprehensive report and recommendations to the Superintendent or designee, based upon the study.
Board approval of this RFP recommendation does not mean the amount shown will be spent. This amount represents the estimated contract value and purchases may be made through the term of this contract from available funds already included in the department's budget.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
All expenditures for this contract will come from the existing approved department budget. Staff will provide a report to the School Board semi-annually detailing expenditures by contract.
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FF. Office of Academics
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FF-1. Agreement between The School Board of Broward County, Florida and the Young Men's Christian Association of Broward County, Florida, Inc.
Approve the Continuation Agreement between The School Board of Broward County, Florida and the Young Men's Christian Association of Broward County, Florida, Inc. The contract period is August 1, 2013 through July 31, 2014.
The School Board of Broward County, Florida (SBBC) and Young Men?s Christian Association (YMCA) are in the fifth year of their five-year partnership with Riverland Elementary School. North Fork and Walker Elementary Schools are in their second year of their partnership to operate a 21st Century Community Learning Centers (CCLC) Program. During the 2013-2014 school year, students at these schools will be provided afterschool enrichment and remediation learning activities that will compliment and enhance the school day with reading, mathematics and science curriculum. Engaging, non-traditional, project-based learning activities for personal enrichment will be implemented in the areas of: arts & music, health & wellness, fitness & sports, tutoring and mentoring.
A portion of the 21st CCLC funds will be used to hire an outside evaluator to conduct an ongoing formative evaluation. This data will be used by the school and YMCA to ensure the program's compliance with its objectives.
This agreement is being brought before the Board at this time, as the SBBC was notified by the FLDOE of its official award of the grant on October 15, 2013. This is the first Board meeting for which we could bring this agreement forward.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact to the District is $308,196. The source of funds is the 21st. CCLC Grant. There is no additional financial impact to the District.
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FF-2. Agreement with Broward County Behavioral Health Services for Funding to The School Board of Broward County, Florida Family Counseling Program, Agreement #14-CP-CSA-8267-01
Approve the Agreement between Broward County Behavioral Health Services and The School Board of Broward County, Florida.
On August 27, 2013, the Broward County Board of County Commissioners approved funding recommendations made by the Broward County Community Partnerships Division (BCCPD) for The School Board of Broward County, Florida Family Counseling Program (FCP) to receive a grant in the amount of $1,043,940 with a two-year renewal option. As a stipulation, The School Board of Broward County, Florida must match the grant. The School Board of Broward County, Florida is providing $1,355,787 to meet this requirement. A combination of funds from BCCPD and the District supports the Family Counseling Program. The District provides approximately 56.5% of the funding. The FCP has been receiving these grant dollars since 1988. The FCP currently operates 26 centers connected to the District?s Innovation Zones.
The FCP was awarded a new grant, effective October 1, 2012 in the amount of $1,043,940 with a two-year renewal option. Due to issues associated with the creation of the new contract and other associated county documents, the current Broward County contract contains one renewal period for Fiscal Year 15 as a result of the one-year extension the county provided for Fiscal Year 12. This extension came as a result of delays in the preparation of the current contract. The contract for FY14 is effective October 1, 2013. The delay in presenting this contract to the School Board is also a result of time necessary for county contract preparation, however is retroactive to October 1, 2013. School Board Members were made aware of this issue in October of 2013. Exhibit 2 is the letter from the county addressing funding approval and assurance of retroactive payment.
This amended agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed after School Board approval.
The financial impact for the 2013-14 school year is $1,043,940 from the BCCPD. The District provides a cash match of $1,355,787, reserved in the District's budget to fund approved positions, based on proposed salary increases per the BTU Bargaining Unit.
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FF-3. Terminate Medicaid Administrative Claiming (MAC) Agreement
Approve termination of the Agreement between Seminole County Public Schools and The School Board of Broward County, Florida for the data manager of Medicaid's random moment sample survey. Termination to be effective December 31, 2013.
This item terminates the Agreement between Seminole County Public Schools and authorizes the Superintendent to issue the Notice of Termination of the Agreement, effective 14 days after receipt by Seminole County School District of written notice in the form of the attached Exhibit 2. Termination of the Agreement is recommended in order for The School Board of Broward County, Florida, to engage in a Medicaid RMS survey using single universe statistics.
The estimated financial impact to the District is $4,000,000. There is no additional impact to the District.
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GG. Office of Human Resources
HH. Office of the General Counsel
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HH-1. Settlement Agreement and Release of All Claims in the Circuit Court matter styled Michael Marchetti and Valarie Marchetti vs. School Board of Broward County, Case No. 11-28067 (05)
Approve the Settlement Agreement and Release of All Claims between The School Board of Broward County, Florida and Michael Marchetti and Valarie Marchetti, in Broward County Circuit Court, Case No. 11-28067 (05).
Plaintiffs Valarie and Michael Marchetti filed a lawsuit against the School Board in a case styled Michael Marchetti and Valarie Marchetti vs. the School Board of Broward County, Case No. 11-28067(05) in the Circuit Court of the Seventeenth Judicial Circuit in and for Broward County, Florida alleging a violation of the Florida Public Sector Whistleblower's Act. Plaintiff Valarie Marchetti's employment was terminated on June 30, 2011 as part of a reduction in force. Plaintiff Valarie Marchetti alleged in the lawsuit that her termination was in retaliation for a protected disclosure she made to the Broward State Attorney's office in September 2010 and Plaintiff Michael Marchetti alleged that the termination of his wife's employment was in retaliation for several protected disclosures he claimed to have made to federal, state and local agencies. School District employees denied Plaintiff's claims, and if not settled the dispute would need to be resolved through a jury trial in January 2014.
The parties have agreed to resolve and settle all claims asserted with respect to the above referenced litigation. The School Board will pay Valarie and Michael Marchetti the total sum of $190,000 and will pay their attorneys $85,000 for attorneys' fees and costs resulting in a total settlement amount of $275,000. The Plaintiffs will execute general releases of all claims and will dismiss with prejudice the pending lawsuit against the School Board. The remaining settlement terms and conditions are outlined within the attached settlement agreement.
Outside counsel recommends approval of the settlement agreement as a fair and reasonable cost-effective resolution of this dispute.
The financial impact to the District is $275,000. The source of funds is the District's self-insured fund.
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II. Office of the Superintendent
JJ. Office of Facilities & Construction
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JJ-1. Waive the Requirement for Owner's and Contractor's Protective Liability Insurance in Open End Agreements for Specified Projects - Grace & Naeem Uddin, Inc. (GNU)
Approve the request to waive the requirement for Owner's and Contractor's Protective Liability Insurance (OCP), Article 9.02 in the Open End Agreements dated September 21, 2004 and August 27, 2008 and accept a credit in the amount of $7,362 for the specified projects, as indicated in Attachment 1.
The contractor provided all insurance coverages required during the construction phase of the work with the exception of OCP. The specified projects are complete and OCP cannot be obtained for the completed projects. As agreed, the contractor will provide SBBC a credit for the amount of the premium that would have been payable for the omitted coverage and the contractor remains liable for claims under its indemnification agreement under the agreements.
There is a positive financial impact to the District. The retainage held for the specified projects, as indicated in Attachment 1, will be adjusted by this credit in the amount of $7,362. These funds will be placed in the Capital Projects Reserve.
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JJ-2. Amend Professional Services Agreement/Basic Services - Zelch & McMahon, Architects - Western High, Davie - Remodeling and Renovation, ADA, and IAQ - Project No. P.000505 (f.k.a. 2831-99-02)
REVISED/SUPPORTING MATERIAL
Approve the Fifth Amendment to the Professional Services Agreement with Zelch & McMahon Architects, dated September 7, 1999, previously amended on April 4, 2000, April 17, 2001, April 18, 2006 and January 25, 2011 by increasing the Basic Services by $45,570 to $333,959. Approve an additional appropriation of $45,570 from the District Wide IAQ Contingency.
This increase of $45,570 is necessary to compensate Zelch & McMahon, Architects for extended contract Administration services for changes in the scope of work which extended the contract duration by 210 additional days.
The financial impact for this item is $45,570 for additional Basic Services. The source of funds are is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2013-2014 to 2017-2018. and will come from the District Wide IAQ Contingency.
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JJ-3. Change Order #1 - Western High - Cedars-Electro Mechanical, Inc. - Remodeling and Renovation, ADA, and IAQ - Project No. P.000505 (f.k.a. 2831-99-02)
Approve Change Order #1, Western High, Cedars-Electro Mechanical, Inc., Remodeling and Renovation, ADA, and IAQ, Project No. P.000505, in the amount of $162,500, 210 days.
Change Order #1, $162,500, 210 days, non-compensable
Western High
Cedars-Electro Mechanical, Inc.
Remodeling and Renovation, ADA, and IAQ
Project No. P.000505
Refer to Exhibits 1 and 3 for detailed information.
The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2013-2014 to 2017-2018.
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JJ-4. Change Order #1 - Cooper City High - Skanska USA Building, Inc. - Concurrent Phased Replacement - Project No. P.001539 (1931)
Approve Change Order #1, Cooper City High, Skanska USA Building, Inc., Concurrent Phased Replacement, Project No. P.001539, in the amount of $3,062,254, 207 days (155 compensable and 52 non-compensable).
Change Order #1, $3,062,254, 207 days (155 compensable and 52 non-compensable)
Cooper City High
Skanska USA Building, Inc.
Concurrent Phased Replacement
Project No. P.001539
Refer to Exhibits 1 and 3 for detailed information.
The financial impact of this item is $3,062,254. This is included in the $3,990,900 budget that was approved at the March 18, 2013, School Board Meeting.
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JJ-5. Approve Authorization to Proceed - Program Management Services - RFQ No. 2014-31-FC (See Items J-1 and JJ-6)
REVISED/SUPPORTING MATERIAL
Approve the Authorization to Proceed in the amount of $437,592, and authorize the expenditure of up to $1,750,369.
This item approves the Authorization to Proceed ("ATP") (Exhibit 2 3) for Program Management Services in accordance with the terms and conditions of the Professional Services Agreement ("PSA") awarded to URS Corporation Southern and approved by the Board December 17, 2013. This also authorizes the Office of Facilities & Construction to issue one or more ATPs for portions of the work included in this ATP as scheduled on page two of the ATP and to expend up to $1,750,369 for fees as negotiated and as delineated in Exhibit 2. The work is related to the projects in Exhibit 4.
The Superintendent's Negotiating Committee met with URS Corporation Southern and negotiated fees in accordance with the recommendations of the Superintendent's Parameters Committee and Article 5 of the Program Management Services Agreement. The purpose of this ATP is to commence Program Management Services for the Office of Facilities & Construction as delineated in Exhibit 2. Under the RFQ, the term of The the Agreement is for one year with spending authority not to exceed and no more than $1,750,369 $2,000,000. and may be renewed by Board approval in one-year periods for a maximum of three years and no more than $1,750,369 per year, as presented in J-1 (12/17/13). The contract may be renewed by Board approval in one-year periods for a maximum of three years and no more than $2,000,000 per year.
The financial impact is $1,750,369 437,592. (COLLABORATION FORM WILL BE FORTHCOMING FRIDAY, 12/13/13) The source of these funds is already identified in the Adopted District Educational Facilities Plan.
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JJ-6. Authorization to Proceed - Quality Assurance Monitoring/Program Manager Review - Construction and Operational Auditing Services - RFP 11-013V (See Items J-1 and JJ-5)
REVISED/SUPPORTING MATERIAL
Approve the use of current RFP 11-013V, Construction and Operational Auditing Services to McGladrey, LLP for services pertaining to Quality Assurance, Monitoring and Program Manager Review and authorize the Office of Facilities & Construction to expend up to $170,000.
The School District is engaging a Program Manager to oversee the District's Capital Program. The Office of Facilities & Construction ("OF&C") shall provide primary oversight of the Program Manager and as a an independent secondary means of oversight, the OF&C desires to engage McGladrey, LLP to perform quality assurance monitoring and review of the Program Manager, as well as review OF&Cs' internal controls of Program Manager ensuring adherence to Best Practices as recommended in McGladreys' June 2012 Operational Audit. In addition, McGladrey will provide quarterly reports of their findings on the Program Manager's performance and OF&C's controls. These reports will be transmitted to the Board on a quarterly basis via the office of OF&C and shall be presented to the Facilities Task Force for informational purposes.
This item authorizes the Office of Facilities & Construction to engage McGladrey, LLP for services of independent review of Program Management Services in accordance with the terms of RFP 11-013V.
Approval of the ATP shall authorize spending authority and will have a financial impact. (COLLABORATION FORM WILL BE FORTHCOMING FRIDAY, 12/13/13) The financial impact is $170,000. The source of these funds is already identified in the Adopted District Educational Facilities Plan.
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KK. Office of Financial Management
LL. Office of Portfolio Services
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LL-1. Contract for Use of Facilities between the Professional Facilities Management and The School Board of Broward County, Florida for Use of Coral Springs Center for the Arts to Hold the All County Concert Events
Approve the Contract for use of the facilities between Professional Facilities Management and The School Board of Broward County, Florida, for use of Coral Springs Center for the Arts to hold the All County Concert Events.
The School Board will use the Coral Springs Center for the Arts to hold the All County Concert Events for the school year 2013-2014. The schedule of events runs from January 23rd, 30th, February 26th and 27th, 2014.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact to the School District is $20,000. The source of the funding is the budget of the College and Career Readiness Department.
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LL-2. Premium Services Agreement Approval - Academic Solutions Academy, Inc., (Academic Solutions High School, Location Number 5028)
Approve the Premium Services Agreement between The School Board of Broward County, Florida (SBBC), and Academic Solutions Academy, Inc.
As part of the District's Venture Design Initiative, and pursuant to Section 1002.33(20)(b), Florida Statutes, the Innovative Programs Design/Support Department has negotiated the terms of a Premium Services Agreement for fee-supported participation in voluntary district-wide assessments with Academic Solutions Academy, Inc. The attached agreement delineates the negotiated terms as well as the description of the voluntary district-wide assessments purchased by the School.
A copy of all supporting documents is available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at:
http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda
This agreement has been approved as to form and legal content by the Office of the General Counsel.
There is estimated positive revenue to the District in the amount of $600 for this 2013-2014 Premium Services Agreement. This amount is based on the purchase of requested voluntary district-wide assessments and may change depending on the actual assessments delivered, used and scored throughout the academic year.
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LL-3. Premium Services Agreements Approval - Somerset Academy, Inc., (Location Numbers 5151; 5221; and 5396)
Approve Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and Somerset Academy, Inc.
As part of the District's Venture Design Initiative, and pursuant to Section 1002.33(20)(b), Florida Statutes, the Innovative Programs Design/Support Department has negotiated the terms of a Premium Services Agreement for fee-supported participation in voluntary district-wide assessments with Somerset Academy, Inc. The attached agreements delineate the negotiated terms as well as the description of the voluntary district-wide assessments purchased by the School.
A copy of all supporting documents is available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at:
http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda
These agreements have been approved as to form and legal content by the Office of the General Counsel.
There is estimated positive revenue to the District in the amount of $12,903.00 for the 2013-2014 Premium Services Agreements. This amount is based on the purchase of requested voluntary district-wide assessments and may change depending on the actual assessments delivered, used and scored throughout the academic year.
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LL-4. Agreement of Sale and Purchase between The School Board of Broward County, Florida and JAG Development Company, LLC for the Purchase of the Site Commonly referred to as Elementary D-1 School Site (No. 352.1)
Approve the Agreement of Sale and Purchase between The School Board of Broward County, Florida and JAG Development Company, LLC for the purchase of the site commonly referred to as Elementary D-1 School Site (No. 352.1).
Section 1013.28, Florida Statutes (FS) allows a school board to dispose of any land or real property that is by resolution of the board, determined to be unnecessary for educational purposes. On April 20, 2010, the School Board approved the surplus of the 12-acre gross Elementary D-1 School Site which is located at the southeast corner of Broward Boulevard and Hiatus Road in the City of Plantation.
In 2010, two appraisals were conducted to determine the value of the Site, and in August 2010, the higher of the two appraisals valued the property at $6,700,000. Subsequently, consistent with the provisions of School Board Policy 7002-B, the Negotiation Parameters Committee (NPC) met on September 30, 2010 and voted to value the property at the higher appraised value. Thereafter on March 10, 2011, the property was marketed for sale via Request for Proposal (RFP) 11-033T. However, the property did not sell.
In 2012, the District ordered three (3) updated appraisals of the property; and an appraisal dated June 6, 2012 valued the property at $7,239,000 (the highest of the three (3) appraisals). On July 3, 2012, the NPC met and voted to value the property at the higher appraised value.
Thereafter, the Facility Planning & Real Estate Department commenced efforts to sell the property. Commencing in September 2013, the Department received over forty (40) inquiries on the property, of which six (6) entities submitted a Letters of Intent (LOI) to purchase the property. Of the submitted LOI's, JAG Development Company, LLC (JAG) offered the highest price of $9,750,000 (which is $2,511,000 above the asking price) to purchase the property.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon its approval by the School Board, due diligence processes towards purchase and closing on the property will commence.
There is a positive $9,750,000 financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
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LL-5. Agreement of Sale and Purchase between The School Board of Broward County, Florida and Forest Hills INV, LLC for the Purchase of the Site Commonly Referred to as North Side Elementary School Parking Lot (Site No. 004.1)
Approve the Agreement of Sale and Purchase between The School Board of Broward County, Florida and Forest Hills INV, LLC for the purchase of the site commonly referred to as North Side Elementary School Parking Lot (Site No. 004.1).
Section 1013.28, Florida Statutes (FS) allows a school board to dispose of any land or real property that is by resolution of the board, determined to be unnecessary for educational purposes. On April 20, 2010, the School Board approved the surplus of the approximately 1.48 acre North Side Elementary School Parking Lot Site which is located on the north side of NE 11th Street between NE 3rd Avenue and NE 4th Avenue in the City of Fort Lauderdale.
In 2010, two appraisals were conducted to determine the value of the Site; one appraisal valued the property at $550,000, and the other valued it at $900,000. Subsequently, consistent with the provisions of School Board Policy 7002-B, the Negotiation Parameters Committee (NPC) met on September 30, 2010 and voted to value the property at the average of the two appraised values, which was $725,000. Thereafter on March 10, 2011, the property was marketed for sale via Request for Proposal (RFP) 11-033T. However, the property did not sell.
In 2012, the District ordered two (2) full appraisals of the property; and an appraisal dated May 18, 2012 valued the property at $645,000 (the higher of the two (2) appraisals). On July 3, 2012, the NPC met and voted to value the property at the higher appraised value.
Thereafter, the Facility Planning & Real Estate (FP&RE) Department commenced efforts to sell the property. Commencing in early October 2013, the Department received numerous inquiries on the property, of which two (2) entities submitted Letters of Intent (LOI) to purchase the property. Of the submitted LOI's, Forest Hills INV, LLC offered the highest price of $670,000 (which is $25,000 above the asking price) to purchase the property.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon its approval by the School Board, due diligence processes towards purchase and closing on the property will commence.
There is a positive $670,000 financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
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LL-6. Agreement of Sale and Purchase between The School Board of Broward County, Florida and Forest Hills Inv., LLC for the Purchase of the site Commonly Referred to as Oakland Park Elementary School Acreage Site (No.003.1)
Approve the Agreement of Sale and Purchase between The School Board of Broward County, Florida and Forest Hills Inv., LLC for the purchase of the site commonly referred to as Oakland Park Elementary School Acreage Site (No.003.1).
Section 1013.28, Florida Statutes (FS) allows a school board to dispose of any land or real property that is by resolution of the board, determined to be unnecessary for educational purposes. On March 19, 2007, the School Board approved the surplus of the 0.44 Oakland Park Elementary School Acreage Site which is located at 997-999 NE 33rd Street in the City of Oakland Park.
In 2007, an appraisal ordered by the District and dated May 15, 2007 valued the property at $260,000. In 2012, the District ordered two (2) full appraisals of the property; and an appraisal dated June 15, 2012 valued the property at $78,000 (the higher of the two (2) appraisals). On July 3, 2012, the Negotiation Parameters Committee (NPC) met and voted to value the property at the higher appraised value.
Thereafter, the Facility Planning & Real Estate Department commenced efforts to sell the property. Commencing in early October 2013, the Department received numerous inquiries on the property, of which three (3) entities submitted Letters of Intent (LOI) to purchase the property at the asking price of seventy-eight ($78,000) thousand dollars. However of the submitted LOI's, the conditions contained in the LOI proposed by Forest Hills Inv., LLC were more favorable to the District.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon its approval by the School Board, due diligence processes towards purchase and closing on the property will commence.
There is a positive $78,000 financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
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ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
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