Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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November 9, 2010 - Regular School Board Meeting
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November 23, 2010 - Regular School Board Meeting
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December 7, 2010 - Special - Student Expulsions
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December 7, 2010 - Regular School Board Meeting
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December 14, 2010 - Special - Authorize Advertising of Interim General Counsel
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January 11, 2011 - Special - Selection of Interim General Counsel
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
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Presentation of Awards to Winner of 23rd Annual Commissioner's Business Recognition Awards: EDSA, Junior League of Greater Fort Lauderdale, and Wheelabrator Technologies Inc. (TIME CERTAIN - 11:30 A.M.)
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Presentation to the Condominium Owners of Pembroke Pines Association for their Donation to Flanagan High School (TIME CERTAIN - 1:30 P.M.)
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Dr. Abraham Fischler, Performing Arts Center, to Present the Student Enrichment in the Arts SEAS Report (TIME CERTAIN - 1:45 P.M.)
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REPORTS
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District Advisory Council
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Broward County Council of PTAs/PTSAs
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor to the Board
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Technology Advisory Committee
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ESOL Leadership Council
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Gifted Advisory Council
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Employee Unions
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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Charter School Task Force
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Broward Education Foundation
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Sharon Graham (WITHDRAWN)
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2. Mary Fertig
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3. Billy Davison
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4. Reverend Luc Harrigan
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5. Ibram Gaston
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CONSENT ITEMS
A. Resolutions
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A-1. Resolution in Support of National Groundhog Job Shadow Week, January 31- February 4, 2011
Adopt Resolution #11-72, in support of National Groundhog Job Shadow Week, January 31 - February 4, 2011. The attached resolution recognizes the importance of National Groundhog Job Shadow Week in Broward County Public Schools and its significance in the delivery of an academically motivating educational activity. Groundhog Job Shadowing provides students an opportunity to explore careers. Students shadow workplace mentors as they go through their normal routines on the job. There is no financial impact to the district. |
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A-2. Resolution in Support of Black History Month, February 2011
Adopt Resolution #11-73, in support of Black History Month, February 2011. See text of the resolution. This item is being brought forth by Mr. Benjamin J. Williams, School Board Chair. There is no financial impact to the school district. |
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A-3. Resolution No. 11-74 - Certificates of Participation, Series 2009A Amendment
Adopt Resolution No. 11-74 - Amending 2009A Ground Lease and Lease Schedule 2009 A-1 and 2009 A-2. Authorization is being requested to adopt Resolution 11-74, amending Series 2009A Ground Lease, Lease Schedule 2009 A-1 and 2009 A-2, for Certificates of Participation (COP) Series 2009A. The School Board approved Resolution 09-62 on January 13, 2009, to issue COPs for financing projects specified in Schedule 2009 A-1 and 2009 A-2, which were approved in the District Educational Facilities Plan adopted by the School Board on August 6, 2008. This amendment removes two projects that were canceled in this year's Adopted District Educational Facilities Plan, reduces funding to three projects to reflect lower bid prices and removes one project which was funded utilizing State funds. The project cancelations are due to the $1.8 billion reduction to the 2009-2010 Adopted District Educational Facilities Plan (Capital Plan). The $1.8 billion reduction is a direct result of the legislature cutting the capital outlay millage tax rate from 2.0 mills to 1.5 mills, which was further compounded by the decline in property values. The 2010-2011 Adopted District Educational Facilities Plan approved by the board on September 7, 2010, canceled an additional $83 million in projects which had not begun construction. This allowed the District to shift those funds to safety, Americans with Disabilities Act (ADA), indoor air quality (IAQ) and critical maintenance projects. The COPs resolution amendment will shift $15 million to three projects that are in the current Adopted District Educational Facilities Plan and district-wide IAQ, ADA and roofing projects. This shift in funds is necessary to balance the 2011 capital budget. It does not free up any additional funding for new projects. The financial impact of this resolution is to shift $15,060,034 from the Series 2009 COPs that were canceled to fund projects that are approved in the ADEFP. |
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B. Board Members
D. Office of The Chief Auditor
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D-1. Audit of the Internal Funds of Selected Schools in the North, Central and South Areas
Receive Audit of the Internal Funds of Selected Schools in the North, Central and South Areas. Audited the Internal Funds of the schools listed below for the fiscal years ended June 30, 2009 and 2010 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. *Coconut Creek Elementary School, Coconut Creek High School, Coral Springs High School, *Coral Springs Middle School, *Country Hills Elementary School, *Cypress Elementary School, *Deerfield Park Elementary School, Lyons Creek Middle School, *Margate Elementary School, *McNab Elementary School, *Norcrest Elementary School, Northeast High School, *Pinewood Elementary School, *Pompano Beach High School, *Bayview Elementary School, *Community School North, *Community School South, *Falcon Cove Middle School, Fort Lauderdale High School, Indian Ridge Middle School, Indian Trace Elementary School, *Manatee Bay Elementary School, *Meadowbrook Elementary School, Pine Ridge Alternative School, Piper High School, *Sheridan Technical School, *Whiddon Rogers School, William Dandy Elementary School, Wilton Manor Elementary School, *Attucks Middle School, *Bethune Elementary School, *Boulevard Heights Elementary School, *Coral Cove Elementary School, *Dolphin Bay Elementary School, *Driftwood Elementary School, Everglades High School, *Gulfstream Middle School, *Hallandale Elementary School, *Lakeside Elementary School, *Miramar Elementary School, *Nova Middle School, *Sea Castle Elementary School. *Denotes Schools With No Audit Exceptions The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee?s December 13, 2010 meeting. The source of funds to perform the Internal Audit Reports was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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D-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2010-2011
Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2010-2011. Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), School Board Policy 1002.1 and School Board Policy 3204. The Audit report represents 30 locations in which a total of 17 locations had no exceptions and 13 locations had exceptions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's December 13, 2010 meeting. The source of funds to perform the Internal Property Audit Reports was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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E. Chief Operations Officer
F. Curriculum/Educational Programs & Student Support
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F-1. Agreement with Sonshine Educational Tours
Approve New Agreement with Sonshine Educational Tours. On January 15, 2008, the School Board approved the new Teaching American History Grant Application, a three-year grant program that began July 1, 2008. As part of this grant, Sonshine Educational Tours, an approved vendor, will provide a week-long educational trip to Washington, DC. Thirty elementary, middle, and high school American History teachers who are part of the 2010-2011 Teaching American History Grant Cohort will be taking part in this trip. In addition, six designated master teachers will accompany them in the role of mentors. This intense week-long training will provide teachers with an increased knowledge in American History. Sonshine Educational Tours will provide each participant with meals, room and board, admittance to local museums and historical sites, and intensive studies. These agreements have been reviewed and approved as to form and legal content by the School Board Attorney. There is a financial impact of $68,354 to the district. The source of these funds is the U.S. Department of Education Teaching American History Grant. There is no additional financial impact to the district. |
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F-2. High School Philosophy Honors: Ethics Course
Approve the course for submission to the Florida Department of Education?s Course Code Directory. The Florida Department of Education requires local School Board approval before a new course is submitted for addition to the Course Code Directory. An additional Level 3 elective will expand course offerings for career majors at the high school level. There is no financial impact to the district. |
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F-3. Contract Agreement between The Florida Heiken Children's Vision Program, Liability Limited Company (LLC), and The School Board of Broward County, Florida
Approve the agreement between The Florida Heiken Children's Vision Program, LLC, and The School Board of Broward County, Florida (SBBC). The Florida Heiken Children's Vision Program, LLC, Agreement for 2010-2011 with The School Board of Broward County, Florida, will provide comprehensive eye examinations and eye glasses, when prescribed, to children in need who otherwise have no insurance; and have failed their school vision screening twice. Students eligible to receive these services must meet the eligibility requirements of being enrolled in free and reduced lunch program or attend a Title I school, and have no insurance, and failed vision screening. Services will be provided to students in conjunction with input from the school principal or designee, and with parental permission. Eye exams will be performed at three satellite clinic locations. (See the attached list of the Satellite Clinics.) The SBBC will identify the students that qualify to participate in the program; and perform a second vision screening to be certain that the children did indeed fail and qualify for the vision services. This agreement has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district. |
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F-4. Annual Report of Grant Activities 2009-10
Receive the Annual Report of Grant Activities 2009-10. The Grants Administration and Government Programs Department, Educational Programs & Student Support Division, has compiled the Annual Report of Grant Activities 2009-10. The report documents the success of schools and District departments in securing over $393 million in grant funding in the 2009-10 fiscal year and provides detailed information on each of the grant projects funded during that period. In 2009-10, the District received funding for 215 grant projects that provided direct support to Broward County students and their families. These projects fostered the development and implementation of new methods of instructional delivery, increased staff development efforts, and helped school improvement initiatives in numerous schools throughout the District. The positive financial impact to the district for 2009-10 was $393,616,641. The source of funds was various federal, state, local, and private sources of grant funding. |
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F-5. Grant Applications
Approve the submission of grant applications to: A. Partnership to Advance School Success Matching Grant Program, $200,000 B. Target Field Trips, $3,280 C. The Wal-Mart Foundation, $1,000 D. Youth Garden Grant, $500 Copies of the full grant applications are available at the Board Members' Office on the 14th floor of the KC Wright Building. The positive financial impact is $204,780, from various sources. There is no additional financial impact to the school district. |
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F-6. Class Size Reduction Compliance Plan for 2011-12
To certify the compliance plan for each of the 72 non-charter schools that were out of Class Size Reduction compliance during Survey 2 in October 2010. Pursuant to s. 1, Article IX of the State Constitution, beginning in the 2010-11 school year: (a) the maximum number of students assigned to each teacher who is teaching core-curricula courses in public school classrooms for prekindergarten through grade 3 may not exceed 18 students. (b) The maximum number of students assigned to each teacher who is teaching core-curricula courses in public school classrooms for grades 4 through 8 may not exceed 22 students. (c) The maximum number of students assigned to each teacher who is teaching core-curricula courses in public school classrooms for grades 9 through 12 may not exceed 25 students. Per F.S. 1003.03, each district that has not complied with the requirements in subsection (1) shall submit to the commissioner by February 15 a plan certified by the district school board that describes the specific actions the district will take in order to fully comply with the requirements in subsection (1) by October of the following school year. Based on compliance summaries provided to the Florida Department of Education (FDOE) on November 30th, the class size operating categorical reduction calculation (prior to appeals) for Broward County is $3,003,040. The December 29th FDOE memorandum and chart of 2010-11 Class Size Operating Categorical Reduction Calculations (prior to appeals) is attached. If a district submits the certified plan by the required deadline, the funds remaining after the reallocation calculation for the districts that have fully met the class size requirements (amount of up to 5 percent of the base student allocation multiplied by the total district FTE students - not to exceed 25 percent of the total funds reduced) shall be added back to the district's class size categorical allocation based on each qualifying district's proportion of the total reduction for all qualifying districts for which a reduction was calculated. No district shall have an amount added back that is greater than the amount that was reduced. |
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G. Human Resources
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G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2010-2011 School Year.
Approve the personnel recommendations for the 2010-2011 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Substitute Teachers 3. Interim Substitute Teachers 4. Temporary Hourly Teacher Approvals 5. Instructional Leaves There will be no financial impact to the school district. Funding for the positions has been allocated in the school and department budgets. |
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G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2010-2011 School Year.
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs There will be no financial impact to the school district. |
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2010-2011 School Year
AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) - Promotion(s) 3. Non-Instructional Reassignment(s) - Demotion(s) 4. Non-Instructional Substitutes/Temporaries 5. Non-Instructional Leave(s) - Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s) 11. Salary Adjustment Funding has been budgeted in 10-11 fiscal year for all appointments through June 30, 2011. |
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline(s) for the 2010-2011 School Year
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination There is no financial impact to the school district. |
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G-5. Supplemental Pay Positions - List #11
Approve the recommended supplemental pay positions of employees for the 2010-2011 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the Area Superintendent or appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Specific Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2010-2011 school years. Individuals may be recommended for task assignments that improve the school's/department's programs and/or operations. A computer-generated list of those names is printed and attached revealing all individuals recommended for Non-Specific (SPL). Non-Specific Supplements are additional Task Assignments performed beyond the employee's regular day based on the recommendations of the direct supervisor. Individuals listed meet the requirements for the supplemental positions. The total number of Supplements recommended in this item is 312. Funding has been budgeted in 2010-2011 school/fiscal year for all supplements through June 30, 2011. |
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G-6. Recommendation(s) for Instructional/Noninstructional Discipline for the 2010-2011 School Year
Approve the recommendation(s) for discipline as listed on the attached list for Instructional/Noninstructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Office of Professional Standards & Special Investigative Unit. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. We have followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. There is no financial impact to the school district. |
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G-7. Re-opener for the fourth year of the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Education Support Professionals for the 2009-2010 School Year
Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida, and the Broward Teachers Union-Education Support Professionals (July 1, 2006 - June 30, 2011). This Agreement provides for no wage increase for the 2009-2010 school year. The Board will pay 100% of the health insurance premiums for HMO and Consumer Driven Plan coverage for the individual employee for the term of this Agreement. There is no financial impact to the district. The source of funds for health insurance has been allocated in the 2010-2011 budget. |
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H. Attorney
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H-1. Settlement Agreement between The School Board of Broward County, Florida, Di Pompeo Construction Corp., and Architecture, Inc.
REVISED Approve the Settlement Agreement between The School Board of Broward County, Florida, Di Pompeo Construction Corp., and Architecture, Inc. The School Board of Broward County, Florida (the "SBBC") entered into a Contract, dated March 15, 2005 with Di Pompeo Construction Corp. ("DI POMPEO) for the construction of a Cafeteria and Classrooms located at Broadview Elementary School (Project No. 0811-21-01)(the "Project"). The Contract required the Project to be constructed pursuant to the design documents prepared by Architecture, Inc. (the "A/E"). The SBBC, DI POMPEO and the A/E are hereinafter collectively referred to as the "Parties." In Count I of an action styled Di Pompeo Construction Corp. v. The School Board of Broward County, Florida, filed in the Circuit Court of the 17th Judicial Circuit, in and for Broward County, Florida, Case No. 10-31869CACE 02 (the "Lawsuit"), DI POMPEO has alleged that it was significantly delayed in the progress and completion of the Project for a number of reasons, including, but not limited, to issuance of defective and incomplete design drawings, improper designs, delays in connection with submittals, untimely approvals from other governmental agencies, alleged improper and untimely inspections of DI POMPEO's work and an alleged failure of the SBBC to approve various change orders, grant appropriate time extensions, and timely pay DI POMPEO, all of which were alleged to constitute active interference by the SBBC. DI POMPEO has agreed to accept the total sum of $150,000 in full and final settlement of Count I of the Lawsuit. Subject to School Board approval, the SBBC will pay DI POMPEO the sum of $110,000, and the A/E and its subconsultant, JLRD, will collectively pay DI POMPEO the sum of $40,000 District staff, the School Board Attorney's Office, and The School Board's cadre counsel, Steven B. Lesser, Esq. and Neil H. Levinson Esq. recommend approval of the Settlement Agreement as a fair and reasonable cost-effective resolution to Count I of the Lawsuit, which will eliminate protracted litigation and additional costs. The financial impact to the district is $110,000. The source of funds is the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015, Legal and Contingency budget. |
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I. Office of the Superintendent
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I-1. Diversity Committee By-laws
WITHDRAWN Approve the Diversity Committee By-laws. At the September 2, 2010, Diversity Committee meeting, the Members passed a motion to request that the School Board approve the revised Diversity Committee By-laws. This item is based on the approval of the District By-laws Template (11/8/05 RSBM, Item I-5), for use by all committees/councils that have School Board member appointees and Exceptional Student Education, English for Speakers of Other Languages, Area Advisories, and School Advisory Forums. There is no financial impact to the school district. |
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I-2. Petition For Formal Proceedings (RVH)
Receive the Petition for Formal Proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended immediately without pay pending final action on these charges. The Professional Standards/Special Investigative Unit (PS/SIU) completed an investigation into allegations of failure to self-report arrest for drug possession. The allegation was thoroughly investigated and the results were presented to the Professional Standards Committee (PSC). PSC found probable cause and recommended termination. A pre-disciplinary meeting was held with the employee, a School Board cadre attorney and a representative from PS/SIU. The cadre attorney prepared the Petition for Formal Proceedings and notice was sent to the employee that a recommendation for termination would be presented to the School Board on January 25, 2011. There is no financial impact to the school district. |
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I-3. Petition For Formal Proceedings (LR)
Receive the Petition for Formal Proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended immediately without pay pending final action on these charges. The Professional Standards/Special Investigative Unit (PS/SIU) completed an investigation into allegations of failure to self-report arrest for drug possession. The allegation was thoroughly investigated and the results were presented to the Professional Standards Committee (PSC). PSC found probable cause and recommended termination. A pre-disciplinary meeting was held with the employee, a School Board cadre attorney and a representative from PS/SIU. The cadre attorney prepared the Petition for Formal Proceedings and notice was sent to the employee that a recommendation for termination would be presented to the School Board on January 25, 2011. There is no financial impact to the school district. |
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I-4. Petition For Formal Proceedings (RML)
Receive the Petition for Formal Proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended immediately without pay pending final action on these charges. The Professional Standards/Special Investigative Unit (PS/SIU) completed an investigation into allegations of an arrest for DUI during work hours and had a car accident. The allegation was thoroughly investigated and the results were presented to the Professional Standards Committee (PSC). PSC found probable cause and recommended termination. A pre-disciplinary meeting was held with the employee, a School Board cadre attorney and a representative from PS/SIU. The cadre attorney prepared the Petition for Formal Proceedings and notice was sent to the employee that a recommendation for termination would be presented to the School Board on January 25, 2011. There is no financial impact to the school district. |
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J. Facilities and Construction Management
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J-1. Change Orders
Approve change orders as listed for various school projects, and approve an increase of $1,804,541, to the Capital Projects Reserve. Dania Elementary; Change Order 002; Total: $1,382 Consultant Omission $1,382 Dania Elementary; Change Order 007; Total: $7,701 CREDIT Owner Request $7,701 CREDIT Deerfield Beach Elementary; Change Order 006; Total: $0 Time Extension Owner Request $0 Time Extension Unforeseen Condition $0 Time Extension Hollywood Hills High; Change Order 204; Total: $7,266 Consultant Error $1,299 Consultant Omission $5,967 Mirror Lake Elementary; Change Order 203; Total: $1,796,840 CREDIT Consultant Omission $6,088 Owner Request $1,802,928 CREDIT Pines Lakes Elementary; Change Order 004; Total: $12,267 Consultant Error $4,097 Consultant Omission $6,458 Owner Request $2,653 Unforeseen Condition $941 CREDIT Financial Impact: Dania Elementary - Project No.: P.000011 $7,701 CREDIT; Mirror Lake Elementary - Project No.: P.000357 $1,796,840 CREDIT. The resulting financial impact shown above will increase the Capital Projects Reserve by $1,804,541. There is no additional financial impact to the district for the remaining projects. |
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J-2. Final Acceptance and Release of Retainage - The Weitz Company, LLC - New Food Service Multipurpose Building - Dania Elementary School, Dania - Project No. 0101-25-01
Approve the Final Acceptance of the Dania Elementary School, New Food Service Multipurpose Building, Project No. 0101-25-01, and release the balance of retainage in the amount of $9,337. The contractor The Weitz Company, LLC, has completed the project within the adjusted contract limits. The funds being released totaling $9,337 are included in the Adopted District Educational Facilities Plan, Fiscal Year 2008-2009 to 2012-2013, page 54. |
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J-3. Amend Professional Services Agreement - Zelch & McMahon, Architects - Remodel/Renovation & IAQ-HVAC - Western High School, Davie - Project No. P. 000505 (f.k.a. 2831-99-02)
Approve the Fourth Amendment to the Professional Services Agreement with Zelch & McMahon, Architects, for Western High School, Remodel/Renovation & IAQ - HVAC, Project No. P.000505, dated September 7, 1999, previously amended on April 4, 2000, April 17, 2001, and April 18, 2006. This Fourth Amendment to the Professional Services Agreement (i), rescinds specific language contained in the Third Amendment, dated April 18, 2006, which had changed the project delivery method from "Hard Bid" to "Construction Management at Risk," and (ii) amends the Scope of Work as follows: re-permit the project under the current Building Code; re-design the electrical distribution system for this project; reselect air handling units (AHU). Bids were received on June 3, 2008, and thereafter rejected in order to revise the scope since part of the scope was awarded to another contractor. Bids on April 16, 2009, were not awarded until November 10, 2009, due to a lack of funding. The awardee's permit was denied as the plans approval had expired. The proposed action is to compensate the architect/engineer to update plans to comply with the current Building Code. Zelch & McMahon, Architects, and the Superintendent's Negotiations Committee negotiated additional Basic Services Fees for Phase III 100% Construction Documents in the amount of $9,900. The Risk Management Department has reviewed this Fourth Amendment. The School Board Attorney has approved this Fourth Amendment as to form and legal content. The financial impact for this item is $9,900, for additional Basic Services. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015 and will come from the District Wide IAQ Contingency. |
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J-4. Amend Professional Services Agreement - Zelch & McMahon, Architects - New Multipurpose Cafeteria Building and Eight-Classroom Addition - Pompano Beach Middle School - Project No. P. 000005 (f.k.a. 0021-21-01)
Approve the Second Amendment to the Professional Services Agreement with Zelch & McMahon, Architects, for Pompano Beach Middle School, New Multipurpose Cafeteria Building and Eight-Classroom Addition, Project No. P.000005, dated October 16, 2001, previously amended on April 18, 2006. Scope of Work: Additional Basic Services 1/25/11: Extend contract administration by 225 consecutive calendar days resulting from the unforeseen circumstances related to the redesign of sanitary sewer system per City of Pompano Beach, so as to remove from easement and install below existing roadways. Zelch & McMahon, Architects, and the Superintendent's Negotiations Committee negotiated an increase in fees for Phase V Contract Administration by $24,000. As part of this Amendment, Zelch & McMahon, Architects, waives its request of $884, for emergency generator screen enclosure extension. Zelch & McMahon, Architects, agrees that this action serves as final payment for this project. The Second Amendment also revises the Fixed Limit of Construction Cost (FLCC) from $9,840,000 to $14,577,579 in order to align the Architect/Engineer Agreement with that of the Construction Manager. The Risk Management Department has reviewed this Amendment, and the School Board Attorney has approved this Second Amendment as to form and legal content. The financial impact for this item is $24,000, for additional Basic Services. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015. |
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J-5. Grant a Property Agreement, License, Donation of Property and Resolution to the Florida Department of Transportation, for a Portion of Fox Trail Elementary School
Approve the grant of a Property Agreement, License, Donation of Property and Resolution to the Florida Department of Transportation, for a portion of Fox Trail Elementary School. Florida Department of Transportation (FDOT), in exercising its right of eminent domain, has petitioned The School Board of Broward County, Florida, for a twenty-five foot (25') strip of easement land along the northern boundary of the school site adjacent to State Road 84, representing 19,343 square feet of land area. The Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida has issued an Order of Taking for the 25 foot easement area. As a result of this taking, staff reviewed the construction plans and determined that the standard sidewalk and curbing does not provide adequate safety measures for the students as currently existing. In negotiation with FDOT on this matter, FDOT agreed to provide a buffer with landscaping, sidewalk and a fence along the northern right-of-way line of the school, if the School Board dedicates an additional seven and one half feet (7.5'), approximately 7,079 square feet, to provide for these improvements. FDOT is also requesting a License to enter upon the Fox Trail Elementary School grounds during the construction period, but no later than July 2014, for sloping, grading, tying in, harmonizing and reconnecting existing features with the highway improvements. The Department of Transportation will execute this agreement after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Cadre Attorney and the School Board Attorney. There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-6. Grant of Utility Easement to the Florida Power & Light Company for Pool Replacement at Northeast High School
Approve the Grant of Utility Easement to Florida Power & Light for the Pool Replacement at Northeast High School. The proposed Utility Easement is required by Florida Power & Light to provide power for the new pool replacement at Northeast High School. This item has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district, therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-7. Grant of Utility Easement and Bill of Sale to Broward County for Parkway Middle School
Approve the Grant of a Utility Easement and Bill of Sale to Broward County for (1) one sewer and, (2) two watermain lines for classroom and gymnasium renovations at Parkway Middle School. The proposed Utility Easement and Bill of Sale are required to provide installation and maintenance of sewer and watermain lines for classrooms and gymnasium at Parkway Middle School. This item has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district, therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-8. Grant of Utility Easement to Broward County for Northeast High School
Approve the Grant of a Utility Easement to Broward County for water mains and meters to provide service to the new cafeteria at Northeast High School. The proposed Utility Easement is required by Broward County to provide service and maintenance for water mains and meters to the new cafeteria at Northeast High School. This easement has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district, therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-9. Grant of Easement Deed to the City of Coral Springs, Florida, for a Water Well at Forest Hills Elementary School
Approve the Grant of Easement Deed to the City of Coral Springs, Florida, for a water well at Forest Hills Elementary School. The City of Coral Springs, Florida, is formally requesting an easement for the raw water supply well #12, located on the Southwest corner of Forest Hills Elementary School. The existing well has been serving the City as a water supply source, (raw water), since 1979. As part of the city's capital improvement plan, the Forest Hill Wellfield Rehabilitation, currently under design by Eckler Engineering, is tasked with upgrading the raw water supply wells in the neighborhood. During the initial surveying portion of the design, Avrom and Associates, Inc., discovered that a proper easement for the well was never dedicated from the School Board to the City. This easement has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district, therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-10. Master Recreation Lease Agreement between the City of Deerfield Beach and The School Board of Broward County, Florida
Approve the Master Recreation Lease Agreement between the City of Deerfield Beach, and The School Board of Broward County, Florida. The City of Deerfield Beach desires to lease the five (5) acres of open space acquired by the Board in December 2008. The District purchased this parcel with the intent of relocating the recreational fields displaced by the construction of the classroom addition building at Quiet Waters Elementary school to the parcel. The City's Parks and Recreation Department desires to fund the construction of a ball field, two multi-purpose fields, lighting and retention areas for the joint use by Quiet Waters Elementary School students and the local residents. The District will provide design services support and participate in periodic and final construction inspections. This item has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district, therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-11. Funding and Use Agreement for McNicol Middle School Basketball Courts
Approve the Funding and Use Agreement between The School Board of Broward County, Florida, and the City of Hollywood. Project funding in the amount of $90,000, is derived from the Adopted District Educational Facilities Plan ($80,000), City of Hollywood ($5,000), and the Department of Athletics and Student Activities ($5,000). The Adopted District Educational Facilities Plan, 2010-2015, appropriates $80,000 for sports lighting of basketball courts at McNicol Middle School. Lighting of the courts will contribute to expanded use by students from McNicol Middle School and the community. The City of Hollywood will contribute $5,000, to the lighting project. In addition, the City of Hollywood will fund all electrical consumption costs resulting from the use of the sports lights at McNicol Middle School. The remaining $5,000, for the project will come from the Department of Athletics and Student Activities budget. The City of Hollywood approved the Agreement on December 1, 2010. This Agreement has been reviewed and approved as to form and legal content by the School Board Attorney. The financial impact to The School Board of Broward County, Florida, is $90,000. The source of funds is the Adopted District Educational Facilities Plan ($80,000, page 78, McNicol Middle School), the City of Hollywood ($5,000), and the Department of Athletics and Student Activities ($5,000). |
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J-12. Reciprocal Use Agreement between the City of Dania Beach and The School Board of Broward County, Florida
Approve the Reciprocal Use Agreement between the City of Dania Beach and The School Board of Broward County, Florida. This agreement will allow the City to use School Board facilities and allow the various schools within the City to use City facilities. Without this Agreement, each party would be required to provide proof of insurance and indemnification on a case-by-case basis. This Agreement provides these items and eliminates the need for this continuing repetitive documentation. The City will also be able to utilize school facilities for summer programs and other activities on non-school days. The term of the Agreement is for five years at no cost to the School Board. This Agreement has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-13. Bill of Sale to the City of Sunrise for Water Line at Banyan Elementary School
Approve the Bill of Sale to the City of Sunrise for a water line at Banyan Elementary School. The Bill of Sale is required by the City of Sunrise to provide documentation and cost of the water line materials and equipment to be transferred to the City for the installation of the water line to the Media Center at Banyan Elementary School. This item has been reviewed and approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-14. Amendment to the State Educational Plant Five Year Survey (2009-2014)
Authorize staff to conduct a spot survey and amend the State Educational Plant Five Year Survey (2009-2014), to recommend the disposal of a 0.36-acre vacant parcel, as no longer required for educational purposes. The Town of Davie purchased land along the southern boundary of the Broward Fire Academy to construct a water and water reclamation facility. As a part of this facility, the Town must locate several water wells to utilize the Floridian Aquifer. One of the locations identified is a 15,650 square foot (0.36-acre) parcel, south of the access drive to the Broward Fire Academy. The current Educational Plant Five Year Survey (2009-2014), and the Florida Inventory of School Houses (F.I.S.H.), reports the site contains 15 acres. A reduction of 0.36 acres will not impact the operational use of the school site. The property has been surveyed and appraised. The Town of Davie has expressed the desire to purchase the property. Upon the Florida Department of Education concurrence with the Districts recommendation and approval of the Educational Plant Five Year Survey (2009-2014) amendment, staff will prepare a Resolution to declare 0.36 acre parcel on Broward Fire Academy as surplus. There is no financial impact to the school district, therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-15. Authorize Negotiations of Professional Services Contracts for Continuing Contracts for Cost Estimator Services
Approve the selection and authorize negotiations for Professional Services for Continuing Contracts for Cost Estimator Services. In accordance with Board Policy 7003 and RFQ No. 2010-31-FC, the Qualification Selection Evaluation Committee shortlisted, interviewed and has selected for Continuing Contracts Cost Estimator Services for approval by the Board as follows: * C.M.S. - Construction Management Services, Inc. * ONM&J and Zabik J-V * Post, Buckley, Schuh & Jernigan, Inc., d/b/a PBS&J The Division will process the Contracts and recommend award for the continuing contracts at a future School Board Meeting. Proposal documents submitted by the proposers, staff evaluation documents and the Qualification Selection Evaluation Committee's score sheets are available at the Facilities and Construction Management Division. The funds for this item is included in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015. There is no additional impact; therefore, a collaboration form is not required from the Capital Budget Department. |
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J-16. Reduction of Retainage - Pavarini Construction Company (SE), Inc. - New Kitchen/Cafeteria Building and Central Utilities Plant - Cooper City High School, Cooper City - Project No. P.000385, (f.k.a. 1931-23-02)
Approve the recommendation to reduce retainage now being held on Cooper City High School, New Kitchen/Cafeteria Building and Central Utilities Plant, Project No. P.000385, for Pavarini Construction, Company (SE) Inc., from $467,875 to $93,575. In accordance with School Board Policy 7005, the Facilities and Construction Management Department is recommending that the retainage be reduced from $467,875 to $93,575. This project will be brought back to the Board for Final Acceptance and Release of Retainage. The funds being released totaling $374,300, are included in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015. |
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J-17. Reduction of Retainage - Padula & Wadsworth Construction, Inc. - Phase Replacement II - North Andrews Gardens Elementary School, Ft. Lauderdale - Project No. P.000098 (f.k.a. 0521-95-01)
Approve the recommendation to reduce retainage now being held on North Andrews Gardens Elementary School Phase Replacement II, Project No. P.000098, for Padula & Wadsworth Construction, Inc., from $218,938 to $49,482. In accordance with School Board Policy 7005, the Facilities and Construction Management Department is recommending that the retainage be reduced from $218,938 to $49,482. The amount of $49,482 is being withheld pending final completion and the installation of smoke doors at Building #5 and #6 (second floor) by another Contractor and the credit change order for $48,482 for the deleted work. Therefore, the release of retainage to Padula & Wadsworth would be for $169,456. This project will be brought back to the Board for Final Acceptance and Release of Retainage. The funds being released totaling $169,456 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015. |
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J-18. Award of Contract - MVP Contractors, Inc. -
Facade Improvements for Selected Buildings - Blanche Ely High School, Pompano Beach -Project No. P.000722
Approve the award of a construction contract for Blanche Ely High School, Facade Improvements for Selected Buildings, Project No. P.000722 to the low bidder meeting the bid specifications, MVP Contractors, Inc., in the amount of $521,700. Project Consultant: Manuel Synalovski Associates, LLC Contractor: MVP Contractors, Inc. Scope of Work: Remove existing stucco from the exterior perimeter walls of the Gymnasium (Building No. 14) and Science Building (Building No. 18). Stucco and paint exterior of buildings. Remove interior walls and ceilings in Science Building and replace. The amount of the contract shall be $521,700. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015. |
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J-19. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification
Approve the recommendations of the Superintendent indicated in Exhibit 1. The Qualification Selection Evaluation Committee (QSEC) convened on January 12, 2011, to review Contractor Pre-Qualification Staff Application Review Executive Summaries received for the following contractors and makes the following recommendations to the Superintendent of Schools: **Al Hill Plumbing Corporation - Issue Pre-qualification Re-Certification **Decon Environmental & Engineering, Inc. (Asbestos) - Issue Pre-qualification Re-Certification **Decon Environmental & Engineering, Inc. (General) - Issue Pre-qualification Re-Certification Hewett-Kier Construction, Inc. - Issue Pre-qualification Re-Certification Logictech Construction Group, LLC - Reject Appeal and Not Certify M Space Holdings, LLC- Issue Pre-qualification Re-Certification **M.A.C. Construction, Inc. - Issue Pre-qualification Re-Certification Merkury Development - Issue Pre-qualification Re-Certification Roth Bros., Inc. - Issue Pre-qualification Re-Certification TCS Group, Inc. - Issue Pre-qualification Re-Certification *New Certification **Certified M/WBE and/or SBE The Pre-Qualification Application reviews were conducted and the recommendations were determined in accordance with F.S. 1013.46, State Requirements for Educational Facilities and Board Policy 7003. Contractor Pre-Qualification Staff Application Review Executive Summaries are available for review at the Design & Construction Contracts Department. There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a collaboration form from the Capital Budget Department. |
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J-20. Final Construction Documents which include Authorization to Advertise for Bids - Fort Lauderdale High School - Phased Replacement - Project No. P.000687 (f.k.a. 0951-27-01)
Approve Final Construction Documents, which include Authorization to Advertise for Bids for Fort Lauderdale High School, Phased Replacement, Project No. P.000687. Project Consultant: Manuel Synalovski Associates, LLC. Scope of Work: This Project comprises: demolish existing swimming pool (Bldgs. 15 and 16); demolish existing tennis courts; demolish Buildings 1, 2, and 3; construct two 3-story buildings (one administration and one classroom) of approximately 68,940 gross square feet combined to include administration, three (3) general classrooms, five (5) resource rooms, four (4) science labs and related spaces, 4-classroom ESE suites, one (1) business technology lab, one (1) family and consumer science (ProStart) lab, one (1) health occupations lab, one (1) pre-law public service education lab, custodial spaces, textbook storage, and student, staff and public restrooms. Remodel existing science building (Building 8). Construct new parent drop off and pick up areas and staff/visitor parking. Construct new student parking area on west side of the site to increase parking capacity by 92 spaces. Modify existing temporary bus loop to meet SREF code and ADA standards; ADA modifications will include barricades and covered sidewalk. Remodel existing courtyard for ADA access to gym and auditorium. Final Construction Documents, which include the advertisement for bids are available for review at the Facilities and Construction Management Division. There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department. |
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K. Office of Chief Financial Officer
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K-1. Revision to General Fund Amendment
Approve the attached General Fund Amendment I-3 for Fiscal Year 2010-11. This amendment is for the purpose of updating The Broward County School District Budget for changes in Revenue and Appropriations due to the recognition of new revenue or the adjustment of projected revenue through 11/30/10. Recognize changes in Revenues and Appropriations through 11/30/10. |
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K-2. Revision to Special Revenue (Other) Amendment
Approve the attached Special Revenue (Other) Amendment IV-3B for Fiscal Year 2010-11. This amendment is for the purpose of updating The Broward County School District Budget for changes in Revenue and Appropriations due to the recognition of new revenue or the adjustment of projected revenue through 11/30/10. Recognize changes in Revenues and Appropriations due to new revenue or the adjustment of projected revenue through 11/30/10. |
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K-3. Revision to Special Revenue - State Fiscal Stabilization (SFSF) Amendment - (Stabilization, Education Jobs Act, and State Appropriated Equipment Assistance Food Service)
Approve the attached Special Revenue (SFSF) Amendment IV-3C for Fiscal Year 2010-11. This amendment is for the purpose of updating The Broward County School District Budget for changes in Revenue and Appropriations due to the recognition of new revenue or the adjustment of projected revenue through 11/30/10. Recognize changes in Revenues and Appropriations due to new revenue or the adjustment of projected revenue through 11/30/10. |
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K-4. Revision to Capital Funds Budget Amendments
Approve the attached Capital Funds Budget Amendments for Fiscal Year 2010-2011. These amendments are as of November, 2010. These amendments are being submitted to reflect additional revenues and appropriations of the Capital Projects Funds in order to: 1) Recognize an increase in estimated revenue 2) Adjust appropriations 3) Reallocate budgeted funds 4) Allocate time and travel to projects The financial impact of this agenda item is adjusting Revenue and Appropriation as indicated on schedules A and B for Capital Budget activities as of November, 2010. |
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K-5. Interim Financial Statements for the Period Ended November 30, 2010
Approve the Interim Financial Statement for the period ended November 30, 2010. Financial Statements are required to be submitted, to the School Board, pursuant to State Board Administrative Rule 6A-1.008. There is no financial impact to the district. |
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K-6. Comprehensive Annual Financial Report for Year Ended June 30, 2010
Approve the audited Comprehensive Annual Financial Report for the year ended June 30, 2010. The audited Comprehensive Annual Financial Report (CAFR) is prepared in accordance with Generally Accepted Accounting Principles. The CAFR will be submitted to both the Association of School Business Officials International (ASBO), and the Government Finance Officers Association (GFOA), for consideration of the Certificate of Excellence and the Certificate of Achievement for Excellence in Financial Reporting awards. In order to be awarded these respective Certificates, the District must publish an easily readable and efficiently organized report. The District has received the Certificate of Excellence for the preceding twenty-seven years from ASBO and has received the Certificate of Achievement for Excellence for the preceding fourteen years from GFOA. The CAFR was reviewed and approved by the Audit Committee on December 13, 2010. In addition, our external auditors have audited the financial statements and have rendered an unqualified opinion. There is no financial impact to the district. |
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OPEN ITEMS
AA. Resolutions
BB. Board Members
CC. Board Policies
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CC-1. Proposed Revised Job Description, Minimum Qualifications and Job Title for the Coordinator, Educational Programming for The School Board of Broward County, Florida
Approve the proposed revised job description and minimum qualifications for the Coordinator, Educational Programming position for The School Board of Broward County, Florida. This is the first reading. The job description has been updated to more accurately reflect that this position has accountabilities that imply a comprehensive knowledge of the District?s facilities planning and programming as it relates to the Educational Plant Survey and the Five-Year District Educational Facilities Plan. Changes to the revised job description have been reviewed and approved by the Compensation Committee, and the Committee is requesting approval by the School Board. See attached Executive Summary. There is no financial impact to the district. |
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CC-2. New Job Description and Minimum Qualifications for Coordinator, Environmental Resource Management Position for The School Board of Broward County, Florida
REVISED Approve the proposed new job description and minimum qualifications for the Coordinator, Environmental Resource Management position for The School Board of Broward County, Florida. This is the first reading. The job description, Coordinator, Environmental Resource Management, has been created to provide the proper documentation and classification of the work being performed. Through the 2010-2011 Organizational Chart process, the position was identified for a job study. The Compensation Committee has reviewed and approved the new job description and recommended pay grade and the Committee is requesting approval by the School Board. See attached Executive Summary. Funding for this position is included in the 2010-2011 Organizational Chart. There is no additional financial impact to the district. |
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CC-3. New Job Description and Minimum Qualifications for Executive Director, Facilities Design & Construction Position for The School Board of Broward County, Florida
Approve the proposed new job description and minimum qualifications for the Executive Director, Facilities Design & Construction for The School Board of Broward County, Florida. This is the first reading. During the 2010-2011 Organizational Chart evaluation process, the position of Director, Plans/Design was identified for a job study. As a result of the consolidation of two positions (Director, Plans/Design and Executive Director, Design Services) within the Facilities and Construction Division, the accountabilities and responsibilities of the job have expanded and evolved to an executive level job. The Compensation Committee has reviewed and approved the new job description and the recommended pay grade 32. The Committee is seeking the approval of the School Board to update the 2010-2011 Organizational Chart with the new recommended title, job description, and pay grade of the position. See attached Executive Summary. Funding for this position is included in the 2010-2011 Organizational Chart. The consolidation of two positions within the Facilities & Construction Division represents an estimated net savings to the District budget of $106,252. |
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CC-4. Revisions to School Board Policy 1341 - Use of Broward County School Facilities for Non-School Purposes
Adopt the Revisions to School Board Policy 1341, Use of Broward County School Facilities for Non-School Purposes at this final reading. The existing Use of Broward County School Facilities for Non-School Purposes Policy 1341 addresses School Board rules for the use of school facilities by other groups or organizations. The changes proposed in the Revised Policy 1341 were brought forward primarily to clarify provisions in the existing Policy, define commonly used terms, automate the application process by using a central database to store information and produce the lease agreement, adjust the fees to today's reality, and add a matrix to identify requirements and clarify the type of charges to be applied to the four (4) categories of users. The amendment before the Board was reviewed by Executive Leadership Team (ELT) and presented to the School Board at a Workshop on October 26, 2010. The revised Policy was approved as to form and legal content by the School Board Attorney. There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department. |
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CC-5. Proposed Revised Job Description, Minimum Qualifications and Job Title for the Associate Superintendent, Research Development & Assessment for The School Board of Broward County, Florida
Approve the proposed revised job description and minimum qualifications for the Associate Superintendent, Research Development & Assessment position for The School Board of Broward County, Florida. Approval is requested to advertise for this vacant position after the first reading. This is the first reading. The job description has been updated to more accurately reflect the accountability and responsibilities for the areas of Accountability, Research Services, Student Assessment, and Grants Administration. Changes to the revised job description have been reviewed and approved by the Compensation Committee. The Committee is requesting approval by the School Board. See attached Executive Summary. Funding for this position is included in the 2010-2011 Organizational Chart. |
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CC-6. Policy 4001.1 - Non-discrimination Policy Statement
Approve the recommended revisions to Policy 4001.1, Non-discrimination Policy Statement, at this first reading. Policy 4001.1, Non-discrimination Policy Statement, was established in order to provide an education and work environment free from discrimination and harassment. Revisions to the policy align with federal and state guidelines for non-discrimination. Moreover, several sections of this policy have been revised to align with changes made to the Diversity Committee Policy, 1.5. The revisions to the policy were presented to the Board during the December 14, 2010 Board Workshop. As a result of the School Board Workshop, the proposed amendment of the current policy is being brought forward for approval. There is no financial impact to the district. |
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DD. Office of The Chief Auditor
EE. Chief Operations Officer
FF. Curriculum/Educational Programs & Student Support
GG. Human Resources
HH. Attorney
II. Office of the Superintendent
JJ. Facilities and Construction Management
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JJ-1. Amend Supplemental Services and Terminate Professional Services Agreement - Perez & Perez Architects Planners, Inc. - Phased Replacement - Cooper City High School - Project No. P. 000386 (f.k.a. 1931-99-02)
Approve an increase of $183,185 in Supplemental Services and terminate the Professional Services Agreement with Perez & Perez Architects Planners, Inc., Project No. P. 000386, dated October 21, 2008. This project's budget was scaled back significantly requiring a reduction in the scope in the Adopted District Educational Facilities Plan, Fiscal Years 2009-2010 to 2013-2014. The scope of the project has been revised to reflect the available funds of $23,600,000 for construction. The State of Florida legislature has reduced the capital outlay millage from 2 to 1.5 mils. This tax cut, combined with the unprecedented decrease in property values in Broward County, has resulted in a 1.8 billion-dollar cut to available funds to the District's Capital Plan. Accordingly, as a direct result of this budget cut, the Professional Services Agreement is terminated for cause in accordance with Article 10.2.3 of the Professional Services Agreement. Staff has reviewed this recommendation with the General Counsel's Office. Staff recommends an increase in Supplemental Services Fees in the amount of $183,185 for services requested from and provided by Perez & Perez Architects Planners, Inc., to revise its documents to reflect the above-mentioned reduction to the scope of this project in accordance with Article 2.9.14, of the Professional Services Agreement. At a future School Board Meeting, Staff shall recommend that the Board authorize the use of plans prepared by Perez & Perez Architects Planners, Inc., in a design criteria package for the procurement of design/build services to design and construct the revised project. The original Agreement includes fees of $4,114,564 for phased replacement. Perez & Perez Architects Planners, Inc. has been paid $652,759 to date. Upon approval of this item, Perez & Perez Architects Planners, Inc. shall be entitled to a final payment of $270,962, resulting with a final contract amount of $923,721. The funds released by this Termination will remain in the project budget. Funds for the completion of this project are in the Adopted District Educational Facilities Plan 2010-2011 to 2014-2015, page 89. Funds released by this Termination, totaling $3,190,843 will remain in the project. There is an additional financial impact of $108,185 for Supplemental Services. |
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KK. Office of Chief Financial Officer
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Equal Educational Opportunities Department at (754) 321-2150 or TDD# (754) 321-2158.
Related Downloadable Files
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110910 Regular Meeting | ||
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112310 Regular Meeting | ||
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120710 Regular Meeting | ||
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121410 Special Meeting - Interim Process | ||
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011111 Special Meeting - Selection of Interim General Counsel |