May 20, 2014
SPEAKERS:
1. Lynda Olds (WITHDRAWN)
6. Jeannette Ramos (WITHDRAWN)
7. Phillip Kroyman (WITHDRAWN)
CONSENT ITEMS:
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2013-2014 School Year (AMENDMENT)
May 16, 2014
CONSENT ITEMS:
J-1. Rescind the First Amendment to the Professional Services Agreement for Open End Services - Architectural Services - ACAI Associates, Inc. (WITHDRAWN)
J-2. Rescind the First Amendment to the Professional Services Agreement for Open End Services - Architectural Services - Song & Associates, Inc. (WITHDRAWN)
J-3. Extend Open End Professional Services Agreement - Architectural Services - RFQ 2010-32-FC (WITHDRAWN)
OPEN ITEMS:
II-6. The School Board of Broward County, Florida 2014-2015 Organizational Chart (ADDED)
LL-7. Renewal of Lease Agreement between The School Board of Broward County, Florida and the City of Pompano Beach, Florida (ADDED)
Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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April 15, 2014 - Regular School Board Meeting
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May 6, 2014 - Special - Expulsions
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
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Recognition of West Broward High teacher Gustavo Junco - Recipient of the State of Florida 2014 Excellence in Teaching About Agriculture Award (VIA VIDEO CONFERENCE) (SPECIAL ORDER - 10:50 A.M.)
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Proclamation in Recognition of Ms. Dorothy Zarfjian, named Outstanding Senior Volunteer Award Winner for Region V by the Florida Department of Education (SPECIAL ORDER - 11:00 A.M.)
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Recognition of Students Competing Nationally (SPECIAL ORDER - 11:10 A.M.)
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Showcase of STEM Successes 2013-14 (SPECIAL ORDER - 11:20 A.M.)
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Recognition of the Special Olympics (SPECIAL ORDER - 2:00 P.M.)
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REPORTS
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Broward County Council of PTAs/PTSAs
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor to the Board
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Technology Advisory Committee
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ESOL Leadership Council
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Gifted Advisory Council
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Employee Unions/Groups
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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Broward Education Foundation
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District Advisory Council
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Lynda Olds
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2. Sharon Graham
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3. Sherrie Amaya
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4. Nancy Linley-Harris
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5. Mariah Harris
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6. Jeannette Ramos
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7. Phillip Kroyman
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8. Tauja Wright
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CONSENT ITEMS
A. Resolutions
B. Board Members
E. Office of Strategy & Operations
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E-1. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification
Approve the recommendations of the Superintendent indicated in Exhibit 2. The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities (SREF), F.S. 1013.46, and Board Policy 7003. This item approves the recommendations of the Superintendent of Schools indicated in Exhibit 2. Further explanation is provided in Exhibit 1. The Qualification Selection Evaluation Committee (QSEC) convened on April 30, 2014, to review staff's recommendations in response to the submitted pre-qualification applications. Upon review of staff?s recommendations, QSEC makes the recommendations to the Superintendent indicated in Exhibit 2. Contractor Pre-Qualification Staff Application Review Executive Summaries are available for review at the Supply Management & Logistics Department. There is no financial impact to the District. |
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F. Office of Academics
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F-1. Head Start/Early Head Start Program Annual Self-Assessment and Improvement Plan
Approve the Head Start/Early Head Start Program Annual Self-Assessment and Improvement Plan. The School Board of Broward County, Florida is the selected Head Start grantee and the program's governing body. As such, it is required to make decisions about the program?s administration and operations. The responsibilities include the approval of reports, policies, and practices to ensure compliance with the Head Start Program Performance Standards. As per the Head Start Act of 2007, the governing body is required to review and approve the program's annual self-assessment and improvement plan. There is no financial impact to the District. |
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G. Office of Human Resources
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G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2013-2014 School Year
Approve the personnel recommendations for the 2013-2014 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Instructional Leaves There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2013-2014 School Year
AMENDMENT Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs 2. Instructional Suspensions/Terminations There will be no financial impact to the School District. |
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) - Promotion(s) 3. Non-Instructional Reassignment(s) - Demotion(s) 4. Non-Instructional Substitutes/Temporary Employees 5. Non-Instructional Leave(s) - Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s) 11. Salary Adjustment Funding has been budgeted in the 2013-2014 school/fiscal year for all appointments through June 30, 2014. |
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2013-2014 School Year (POSTPONED 1 NAME: D. F. 5/6/14 Regular School Board Meeting)
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015. There is no financial impact to the School District. |
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G-5. Supplemental Pay Positions - List #20
Approve the recommended supplemental pay positions of employees for the 2013-2014 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2013-2014 school year. Funding has been budgeted in the 2013-2014 school/fiscal year for all supplements through June 30, 2014. Individuals listed meet the requirements for the supplemental positions. |
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H. Office of the General Counsel
I. Office of the Superintendent
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I-1. Exam Exemption and High School Professional Study Day Waivers for 2014-2015 School Year
Approve six Exam Exemption waivers and six Professional Study Day waivers for the 2014-2015 school year in accordance with Policy 1403. School Board Policy 1403 provides a procedure whereby schools can request waivers to School Board Policy and/or the BTU contract to remove barriers to school improvement. All waivers must be approved by 66 2/3 percent of the faculty and be shared with the school community at public meetings. Each waiver was reviewed and recommended by the District Review Panel, appropriate level Executive Principal?s Committees, and the Superintendent. The following waiver requests are submitted for approval for a five-year period: 1. Cooper City HS, Exam Exemptions 2. Everglades HS, Exam Exemptions 3. Hallandale HS, Exam Exemptions 4. Nova HS, Exam Exemptions 5. South Broward HS, Exam Exemptions 6. Ft.Lauderdale HS, Exam Exemptions 7. Coconut Creek HS, Professional Study Days 8. Coral Glades HS, Professional Study Days 9. Hollywood Hills HS, Profession Study Days 10. McArthur HS, Professional Study Days 11. South Broward HS, Professional Study Days 12. Stoneman Douglas HS, Professional Study Days There is no financial impact to the District. |
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I-2. School Improvement Plans: High and Center School Levels
Approve the School Improvement Plans submitted by high schools and centers as required by the State of Florida Statute 1001.42 and SB Policy 1403. Schools in Florida are required to submit an annual School Improvement Plan (SIP) for School Board approval. Each School Advisory Council (SAC), representing all stakeholder groups, has developed a plan that addresses Florida?s Educational Goals and Broward?s District Strategic Plan Goals. All SIP plans were peer reviewed by principal instructional cadre groups. The process for all SIPs has been met in accordance with Florida Statute 1001.42 (School Improvement Plans) and 1001.452 (School Advisory Councils). There is no financial impact to the District. |
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I-3. 2013-2014 School Improvement Plan for Charter School: RISE Academy School of Science and Technology (5420)
Approve the School Improvement Plan submitted by RISE Academy School of Science and Technology in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of ?D? or ?F? are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school?s governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1, Florida Statutes). The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
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I-4. 2013-2014 School Improvement Plan for Charter School: RISE Academy School of Science and Technology II (5389)
Approve the School Improvement Plan submitted by RISE Academy School of Science and Technology II in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of "D" or "F" are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school's governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1, Florida Statutes). The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
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I-5. 2013-2014 School Improvement Plan For Charter School: Eagles Nest Charter School (5356)
Approve the School Improvement Plan submitted by Eagles Nest Charter School in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of "D" or "F" are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school's governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1, Florida Statutes). The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
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I-6. 2013-2014 School Improvement Plan for Charter School: Broward Community Charter School (5315)
Approve the School Improvement Plan submitted by Broward Community Charter School in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of "D" or "F" are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school's governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1., Florida Statutes). The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
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I-7. 2013-2014 School Improvement Plan For Charter School: Broward Charter School of Science and Technology (5055)
Approve the School Improvement Plan submitted by Broward Charter School of Science and Technology in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of "D" or "F" are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school's governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1, Florida Statutes). The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
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I-8. Petition for Formal Proceedings - RK
Receive the Petition for Formal proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended without pay for ten (10) days, subject to the teacher's appeal rights. The teacher, RK, has violated the principals of Professional Conduct for the Education Profession in Florida. Due to the severity of the infractions, a ten (10) day unpaid suspension is recommended. The cadre attorney prepared the Petition for Formal proceedings and notice was sent to the employee that a recommendation for a ten (10) day suspension without pay would be presented to the School Board on May 20, 2014. The teacher has the right to request a hearing with the Division of Administrative Hearings (DOAH) within 21 calendar days of the School Board action to appeal this disciplinary action. There is no financial impact to the District. |
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I-9. Petition for Formal Proceedings - CT
Receive the Petition for Formal proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended without pay for three (3) days, subject to the teacher's appeal rights. The teacher, CT, has violated the principals of Professional Conduct for the Education Profession in Florida. Due to the severity of the infractions, a three (3) day unpaid suspension is recommended. The cadre attorney prepared the Petition for Formal proceedings and notice was sent to the employee that a recommendation for a three (3) day suspension without pay would be presented to the School Board on May 20, 2014. The teacher has the right to request a hearing with the Division of Administrative Hearings (DOAH) within 21 calendar days of the School Board action to appeal this disciplinary action. There is no financial impact to the District. |
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J. Office of Facilities & Construction
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J-1. Rescind the First Amendment to the Professional Services Agreement for Open End Services - Architectural Services - ACAI Associates, Inc.
WITHDRAWN Rescind the First Amendment to the Professional Services Agreement for Open End Services, Architectural Services, to ACAI Associates, Inc., which was approved by the Board on September 3, 2013. This item is being rescinded, as a recommendation is being made to extend the initial agreement awarded on June 21, 2011, for a period of one year. Please refer to companion Item J-3. There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a collaboration form from the Capital Budget Department. |
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J-2. Rescind the First Amendment to the -
Professional Services Agreement - for Open End Services - Architectural Services -
Song & Associates, Inc.
WITHDRAWN Rescind the First Amendment to the Professional Services Agreement for Open End Services, Architectural Services, to Song & Associates, Inc. which was approved by the Board on September 3, 2013. This item is being rescinded, as we continue to revise this agreement (initially awarded on November 7, 2012) which will include the recommendations made by McGladrey, LLC as a result of the Facilities Audit and URS, Facilities? Program Manager. There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a collaboration form from the Capital Budget Department. |
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J-3. Extend Open End Professional Services Agreement -Architectural Services - RFQ 2010-32-FC
WITHDRAWN Approve a one-year extension to the Open End Professional Services Agreement for each consultant listed in Exhibit 2 for Architectural Services. The original contract dates, amounts and periods are included in Exhibit 2. Recommendation is being made for an extended period of one year from 6/23/14 to 6/22/15 for each open end consultant listed. Refer to Exhibit 1 for detailed information. There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a collaboration form from the Capital Budget Department. |
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K. Office of Financial Management
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K-1. General Fund Amendment as of March 31, 2014
Approve the attached General Fund Amendment as of March 31, 2014. General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the General Fund. Amendment includes information for the month of March 2014. There is no financial impact to the District. |
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K-2. Special Revenue Grants Funds Amendment as of March 31, 2014
Approve the Special Revenue Grants Funds Amendment as of March 31, 2014. Grants Funds Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the Special Revenue Grants Funds. Amendment includes information for the month of March 2014. There is no financial impact to the District. |
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K-3. Interim Financial Statements for the Period Ended March 31, 2014
Approve the Interim Financial Statements for the Period Ended March 31, 2014. Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of March 2014, the fund balance as a percentage of projected revenues was 3.59% and the fund balance, excluding Charter Schools revenues, was 4.13%. There is no financial impact to the District. |
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L. Office of Portfolio Services
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L-1. License Agreement with the Greater Fort Lauderdale/ Broward County Convention Center to Hold the 2014 Greater Fort Lauderdale National College Fair
Approve the License Agreement between the Greater Fort Lauderdale/Broward County Convention Center and The School Board of Broward County, Florida, to hold the 2014 Greater Fort Lauderdale National College Fair. The School Board of Broward County, Florida, in conjunction with the National Association of College Admission Counseling (NACAC) will hold the 2014 Greater Fort Lauderdale National College Fair at the Greater Fort Lauderdale/Broward County Convention Center on October 21, 2014. The venue will be used on October 20, 2014 for set up of the event. It is the policy of the Convention Center for the operator to execute the agreement last. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department. All costs will be paid by the NACAC. |
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L-2. First Amendment to Charter School Agreement with Eagles Nest Community Charter Schools, Inc., (5355)
Approve the First Amendment to the Charter School Agreement with Eagles Nest Community Charter Schools, Inc., on behalf of Eagles Nest Elementary Charter School - 5355. Eagles Nest Community Charter Schools, Inc., a Florida non-profit corporation, on behalf of Eagles Nest Elementary Charter School - 5355, desires to amend its Charter School Agreement to document the relocation of the charter school to a new location for the 2014-2015 school year and subsequent years and co-locate with Eagles Nest Middle Charter School - 5356. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This Amendment has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-3. First Amendment to Charter School Agreement with Eagles Nest Community Charter Schools, Inc., (5356)
Approve the First Amendment to the Charter School Agreement with Eagles Nest Community Charter Schools, Inc., on behalf of Eagles Nest Middle Charter School - 5356. Eagles Nest Community Charter Schools, Inc., a Florida non-profit corporation, on behalf of Eagles Nest Middle Charter School - 5356, desires to amend its Charter School Agreement to document the relocation of the charter school to a new location for the 2014-2015 school year and subsequent years and co-locate with Eagles Nest Elementary Charter School - 5355. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This Amendment has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-4. New Charter School Agreement - Panacea Prep Charter School, Inc.
Approve a new Charter School Agreement for Panacea Prep Charter School, Inc., on behalf of Panacea Prep Charter School. On November 7, 2012, The School Board of Broward County, Florida, approved a charter application to start a new charter school during the 2013-2014 academic year. On June 25, 2013, Panacea Prep Charter School, Inc., was approved to defer the opening of the school until the 2014-2015 school year. Panacea Prep Charter School, Inc., will serve students in grades K-5 and will open in August 2014. Pursuant to Section 1002.33, Florida Statutes, the terms and conditions for the operation of a charter school shall be set forth by the charter school and The School Board of Broward County, Florida, in a written contractual agreement. This agreement shall constitute a school?s charter. In accordance with Florida Statutes, The School Board of Broward County, Florida, shall monitor and review the charter?s revenues, expenditures, and progress toward the goals established in the charter. This is for an opening of a new charter school. The Charter School will be located at 201 University Drive, Coral Springs, Florida 33071, which is in District 4. The governing board members of Panacea Prep Charter School, Inc., reside in Broward County, Florida. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-5. Second Amendment to Charter School Agreement with Paragon Academy of Technology, Inc.
Approve the Second Amendment to the Charter School Agreement with Paragon Academy of Technology, Inc., on behalf of Paragon Academy of Technology - 5381. Paragon Academy of Technology, Inc., a Florida non-profit corporation, on behalf of Paragon Academy of Technology - 5381, desires to exercise its right under Section 1002.331(2)(b), Florida Statutes, to amend its Charter School Agreement to expand the grade levels of the charter school for the 2014-2015 school year and subsequent years. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This Second Amendment has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-6. Charter School Renewal Agreement - The City of Pembroke Pines (Pembroke Pines Charter Elementary School - 5051)
Approve the Charter School Renewal Agreement for The City of Pembroke Pines, on behalf of Pembroke Pines Charter Elementary School - 5051. The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter. Pursuant to Section 1002.33(8)(b), Florida Statutes, a school's Charter School Agreement may be renewed subject to a program review and provided that none of the statutory grounds for non-renewal have been documented. The Superintendent?s Charter School Review Committee reviewed and analyzed the renewal program review from The City of Pembroke Pines, on behalf of Pembroke Pines Charter Elementary School - 5051, and has recommended a renewal of its Charter Agreement. It is requested that The School Board of Broward County, Florida, approve the renewal of the Charter School Agreement for The City of Pembroke Pines, on behalf of Pembroke Pines Charter Elementary School - 5051, for a fifteen-year period. An Executive Summary is attached which specifies the grounds for the fifteen-year renewal. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-7. Charter School Renewal Agreement - The City of Pembroke Pines (Pembroke Pines Charter Middle School - 5081)
Approve the Charter School Renewal Agreement for The City of Pembroke Pines, on behalf of Pembroke Pines Charter Middle School - 5081. The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter. Pursuant to Section 1002.33(8)(b), Florida Statutes, a school's Charter School Agreement may be renewed subject to a program review and provided that none of the statutory grounds for non-renewal have been documented. The Superintendent's Charter School Review Committee reviewed and analyzed the renewal program review from The City of Pembroke Pines, on behalf of Pembroke Pines Charter Middle School - 5081, and has recommended a renewal of its Charter Agreement. It is requested that The School Board of Broward County, Florida, approve the renewal of the Charter School Agreement for The City of Pembroke Pines, on behalf of Pembroke Pines Charter Middle School - 5081, for a fifteen-year period. An Executive Summary is attached which specifies the grounds for the fifteen-year renewal. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-8. Charter School Renewal Agreement - The City of Pembroke Pines (Pembroke Pines Charter High School - 5121)
Approve the Charter School Renewal Agreement for The City of Pembroke Pines, on behalf of Pembroke Pines Charter High School - 5121. The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School of Broward County, Florida, in a written contractual agreement that constitutes a school's charter. Pursuant to Section 1002.33(8)(b), Florida Statutes, a school's Charter School Agreement may be renewed subject to a program review and provided that none of the statutory grounds for non-renewal have been documented. The Superintendent?s Charter School Review Committee reviewed and analyzed the renewal program review from The City of Pembroke Pines, on behalf of Pembroke Pines Charter High School - 5121, and has recommended a renewal of its Charter Agreement. It is requested that The School Board of Broward County, Florida, approve the renewal of the Charter School Agreement for The City of Pembroke Pines, on behalf of Pembroke Pines Charter High School - 5121, for a fifteen-year period. An Executive Summary is attached which specifies the grounds for the fifteen-year renewal. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-9. Grant Applications Post-Submission
Acknowledge the submittal of the Public Charter Schools Grant Program Planning, Design and Implementation 2014 - 2017 applications. Amounts may vary depending on charter school requests. * Phase 1 - Planning and Program Design, $25,000 * Phase 2 - Implementation I, $175,000 * Phase 3 - Implementation II, $150,000 The purpose of the Public Charter Schools Federal Grant Program is to increase the number of high-quality charter schools and to improve student achievement by providing financial assistance for the planning, program design and implementation costs for charter schools. Priority is to first-year charter schools approved to open during the 2014-2015 school year. The Florida Department of Education, through the Office of Independent Education and Parental Choice, establishes the processes, procedures and accountability measures for CSP grants. District staff reviews the applications for completion and accuracy for any section supported by data. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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OPEN ITEMS
AA. Resolutions
BB. Board Members
CC. Board Policies
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CC-1. New Job Description for the Coordinator, Performance Management Position
Adopt the new job description for the Coordinator, Performance Management position. This is the final reading. The job description for the Coordinator, Performance Management position has been created to formally document an existing role within the Strategy and Continuous Improvement division. The position is vacant and will follow the standard advertising and selection process. This job description was advertised on April 5, 2014. See attached Executive Summary. Copies of all supporting documents are available at the Board Members? Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda There is no financial impact to the District. |
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CC-2. Proposed New or Revised Job Descriptions for Positions Identified through the 2014-2015 Superintendent's Organizational Chart
Approve the proposed new or revised job descriptions for positions identified through the 2014-2015 Superintendent's Organizational Chart. Approval is requested to advertise for any new vacant positions after the first reading. This is the first reading. The job descriptions are being created or revised to support the 2014-2015 Superintendent's Organizational Chart. The chart was reviewed at the May 13th School Board Workshop with scheduled date for approval at the Regular School Board Meeting of May 20, 2014. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no financial impact to the District. |
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DD. Office of the Chief Auditor
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DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools
Receive Internal Audit Report ? Audit of the Internal Funds of Selected Schools. An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1. The Audit report represents 7 schools in which a total of 6 schools had no audit findings and 1school had an audit finding. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee?s May 1, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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DD-2. Internal Audit Report - Property and Inventory Audits of Selected Locations 2013-2014
Receive Internal Audit Report - Property and Inventory Audits of Selected Locations 2013-2014. Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), School Board Policy 1002.1 and School Board Policy 3204. The Audit report represents 28 locations in which a total of 26 locations had no audit findings and 2 locations had audit findings. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee?s May 1, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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DD-3. Internal Audit Report Current Status Review of the Auditor General?s Report #2013-160-Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2012
Receive Internal Audit Report - Current Status Review of the Auditor General?s Report #2013-160-Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2012. In accordance with the 2013-2014 Audit Plan, the Office of the Chief Auditor (OCA) has performed a second Current Status Review of the Auditor General?s Report #2013-160 ? Broward County District School Board Financial and Operational Audit for Fiscal Year Ended June 30, 2012. The objective of this report was to provide a current status on the corrections/implementations by District staff of the audit recommendations that pertained to internal controls and compliance findings reported by the State of Florida Auditor General. The original State of Florida Auditor General?s report (which can be found on the Office of the Chief Auditor?s website) contained fourteen detailed audit findings/recommendations and two Federal Award Findings. In October 2013, the OCA performed a Current Status Report, which showed that ten items were completed (items #1, 3, 4, 5, 6, 7, 11, 12, Federal Finding #1 and Federal Finding #2). The remaining six items (#2, 8, 9, 10, 13 and 14) were categorized as ongoing and are updated in this Current Status Report. This Current Status Report showed that two items were completed (items #10 and 13) and four items are ongoing (#2, 8, 9, and 14). In addition, this Current Status Report was used to respond to the request from the Joint Legislative Auditing Committee regarding those findings originally reported in the State of Florida?s Auditor General?s Report. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee?s May 1, 2014 meeting. Copies of all supporting documents are available at the Board Members' Office on the 14th floor the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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EE. Office of Strategy & Operations
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EE-1. 2013-2014 Annual Comprehensive Safety Inspection Reports
Receive the 2013-2014 Annual Comprehensive Safety Inspection Reports. The Department of Education requires that a state certified fire inspector, along with a Department of Education trained safety and casualty inspector, inspect each facility owned or leased within the District. Exhibits 1 and 2 are the corresponding reports for the all public school sites. Exhibit 3 contains the inspection reports for leased or off-campus sites throughout the District. Exhibit 4 contains the inspection reports for charter schools. The Safety Department conducts joint fire inspections with the local fire departments in Broward County, where schools are located, to maintain compliance with Florida State Statute 1013.12. The fire departments that have participated in our comprehensive inspection program are delineated on Exhibit 5. An instruction sheet describing each column of the inspection report is delineated on Exhibit 6. Deficiencies cited are noted and corrections are made in the following manner: 1. Emergency items are corrected immediately. 2. Items requiring skilled crafts persons are addressed by Physical Plant Operations by work orders issued through the COMPASS system from the inspection reports. 3. Items that require minor corrections are performed by the serviceperson(s) located at the facility. 4. Items with schools scheduled for replacement or renovation are addressed during the construction. 5. Many of the items that are listed have already been corrected. The inspection report delineates the deficiencies and corrections observed at the time of inspection. Completion of additional corrections will be noted during next year's inspections and cited on the corresponding reports. The above exhibits are available in the Board members' office on the 14th Floor of the Kathleen C. Wright Administration Center, at the public stand in the lobby of the Kathleen C. Wright Administration Center, and on eAgenda. The current general fund and capital projects budgets will address these corrections. |
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EE-2. Sub-Award between SRI International and The School Board of Broward County, Florida
Execute the sub-award between SRI International and The School Board of Broward County, Florida, related to the Investing in Innovation (i3) grant. In May 2013, Broward County Public Schools (BCPS) was identified and agreed to be a local education agency partner to meet SRI's eligibility requirements for its proposed Investing in Innovation (i3) grant to validate the SunBay Middle School Digital Mathematics Program. Subsequently, SRI International was awarded the i3 grant and the attached sub-award needs to be approved, so BCPS can participate as a partner in the project. The sub-award will enable BCPS to be part of a randomized control trial in which all eligible middle schools will be included in the sample of schools to be selected as treatment or control schools, and remain in this condition over two school years, 2014-15 and 2015-16. BCPS will support the use of the SunBay Digital Mathematics Program by all eligible mathematics teachers of grades 6, 7, and 8 in the treatment schools in order to dramatically increase the capacity for effective teaching of digital mathematics for schools in the District. Key activities include (a) recruitment of the schools and teachers and supporting their participation in the research; (b) the delivery of teacher professional development; (c) contributing to the co-design process as requested; and (d) coordinating with partners in executing the project. It was necessary to engage BCPS in work with SRI prior to having this agreement in place as the funded project timeline was set to begin on January 1, 2014, and BCPS needed to move forward with organizing resources to support schools' participation in the study, e.g., meeting to plan and share data with project partners, in order that both parties meet the schedule of activities as proposed. However, project implementation will begin with summer professional development for the selected schools and the curriculum will be used starting with the 2014-2015 academic year. This curriculum is aligned to Florida Standards and will be integrated into the current instructional program. The sub-award provides funds for additional staff, professional learning, technology, and related travel. This Sub-award has been approved as to form and legal content by the Office of the General Counsel. SRI International will execute after School Board approval. The positive financial impact is $800,000 from the U.S. Department of Education via sub-award from SRI International. There is no additional financial impact to the District. |
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EE-3. BID Recommendations for less than $1,000,000 - BID 15-006R
Approve Bid recommendations as stated on the attached award recommendation BID: 15-006R; TITLE: Plumbing Supplies, Parts, Fixtures, Pipe, Tubing and Related Materials (Catalogs); CONTRACT PERIOD: October 1, 2014 through September 30, 2016; LOCATION: Materials & Logistics Stockroom; AMOUNT: $950,000 Bid 15-006R - Plumbing supplies, parts, fixtures, pipe, tubing, and related materials covers plumbing supplies, parts, fixtures, pipe, tubing, and related material ordered by the Material Logistics Stockroom and used by Physical Plant Operations to replace and repair plumbing and sanitary systems. The amounts indicated represent estimated contract value and may be distributed among the awarded vendors through the term of this contract. However, the amount authorized will not exceed estimated value. The contract has been negotiated for the best pricing available; however, pricing, and/or vendor may change if it is in the best interest of the District. |
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EE-4. BID Recommendations for $1,000,000 or Greater
Approve Bid recommendations as stated on the attached award recommendation. BID:15-001R; TITLE: HVAC-R and Cooling Tower Equipment (Manufacturers Catalogs)(Co-Op);CONTRACT PERIOD: July 1, 2014 through June 30, 2016; LOCATION: Physical Plant Operations Department AMOUNT:$5,000,000 BID:15-004R; TITLE: Locks, Keys, elated Security, and Door Hardware (Manufacturers Catalogs);CONTRACT PERIOD: October 1, 2014 through September 30, 2016; LOCATION: Materials & Logistics Stockroom; AMOUNT:$1,750,000 Bid 15-001R - HVAC-R and Cooling Tower Equipment covers heating, venting air conditioning, refrigeration, (HVAC-R) and cooling tower equipment used by the Physical Plant Operations Department to replace obsolete pieces of equipment. Bid 15-004R - Locks, Keys, Related Security and Door Hardware covers locks, keys, related security, and door hardware ordered by the Materials Logistics Stockroom and used by the Physical Plant Operations Department to replace and repair locking and security systems. The amounts indicated represent estimated contract value and may be distributed among the awarded vendors through the term of this contract. However, the amount authorized will not exceed estimated value. All contracts have been negotiated for the best pricing available; however, pricing, and or vendor may change if it is in the best interest of the District. |
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EE-5. BID Recommendations for $1,000,000 or Greater - BID 15-011V
Approve Bid recommendation as stated below. BID: 15-011V; TITLE: Milk and Other Dairy Products; LOCATION: Food & Nutrition Services Department CONTRACT PERIOD: August 1, 2014 Through July 31, 2017; AMOUNT: $25,500,000 The School Board of Broward County, Florida, received three (3) bids for 15-011V ? Milk and Other Dairy Products. This contract provides milk and other dairy products for school cafeterias. School lunch, breakfast, after school, snack, and supper programs must meet meal patterns and nutritional standards based on the USDA Guidelines. The purpose of providing dairy products is to provide nutritional value to students while meeting dietary guidelines. School lunch, breakfast, after school, snack, and supper programs must offer only pasteurized fluid types of fat-free and low-fat (1%) milk. All milk contains vitamins A and D at levels specified by the Food and Drug Administration. The lowest bidder is being recommended for award and will be the primary awardee. Should the primary awardee default on this contract, the alternate awardee will be used to fill the contract requirements without a lapse of contract. The amount indicated, represents an estimated contract value and may be distributed among the awardees through the term of this contract. However, the amount authorized will not exceed estimated value. The contract has been negotiated with the best pricing available. By recommending the lowest bidder, the District will save approximately $350,000. The funding for this contract will come from the Food and Nutrition Department?s operating budget. Pricing and/or vendor may change if it is in the best interest of the District. |
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EE-6. Award of Contract - Construction Services Emergency Projects VI - Bid 14-073F
Approve the recommendation to award contracts for Construction Services Emergency Projects VI, as indicated in Exhibit 2. This item awards contracts to: Advanced Roofing, Inc.; AGC Electric, Inc.; Bergeron Land Development, Inc.; D.A.C. Air Conditioning Corp., Fastrack Management & Consulting, Inc.; G.T. McDonald Enterprises, Inc.; and Universal Electric of Florida, Inc. These awards establish term contracts for construction services in accordance with the requirements of the bidding documents in an effort to establish a pool of qualified contractors to respond only in the event of a declared emergency. The term of the contract shall be for three (3) years with a one (1) year renewal at Owner?s option, and/or contract amounts as indicated in the recommendation in Exhibit 2. Document 00200, Instructions to Bidders, specifies that the Agreement is to be provided to the contractor after the award is approved by the Board. Therefore, the Agreement is executed after award and is not available at the time of award. The Executive Summary and Bid Tabulation provide a "not to exceed the limits" clause. In the event of a declared emergency, funding for these services would come from District reserves and staff would seek reimbursements from FEMA, the District's excess insurance carriers, or other appropriate agencies. This item does not require a Collaboration Form from the Capital Department. |
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EE-7. Additional Recommendation - 53-080V Professional Development Services for Non-Public Schools (NEW)
Approve the Additional Recommendation - 53-080V - Professional Development Services for Non-Public Schools The Office of Talent Development's Teacher Development Department is the Florida Department of Education contact for the Title II, Part A grant. Title II, Part A - Teacher and Principal Training and Recruiting Funds is an entitlement grant. The overall purpose of the Title II, Part A grant is to increase student achievement through strategies such as improving teacher and principal quality and increasing the number of highly qualified and/or infield and effective teachers in the classroom and highly effective principals and assistant principals in schools. Non-public schools have equal access to Title II, Part A funds, just as traditional and charter public schools. The Archdiocese of Miami (Broward County Catholic Schools only) has elected and intends to use a third party provider (A+ Educators) of professional development services for the professional learning provided to their teachers and administrators based on their needs assessment. Bid 53-080V for Professional Development Services for Non-Public Schools was previously approved on February 20, 2013, with a spending authority of $400,000. These funds were expensed against the Archdiocese of Miami's allocation for the school year 2012/2013 and a portion of the school year 2013/2014 allocation. It is recommended that the School Board authorize the amount of $300,000 to the subject contract, providing only what is allocated to the Archdiocese of Miami's Broward County Catholic Schools through the current fiscal year. Notification to the Board of this amount does not mean that the amount shown will be spent. The term of A+ Educator's original contract with Miami-Dade County Public Schools was through July 17, 2013, and the contract was renewed from July 18, 2013, through July 17, 2014. This recommendation will allow the Office of Talent Development to continue purchasing professional development services for non-public schools in compliance with Title II, Part A regulations relating to the equitable services to non-public schools. There is no new financial impact to the District. RFP 53-080V was approved on February 20, 2013, with a contract authority of $400,000. The current recommendation is to increase the contract authority to $700,000. The $300,000 requested is coming from Title II, Part A funds that are allocated to the non-public Schools. |
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EE-8. BID Recommendations $1,000,000 or Greater for BID 14-066N, 15-014B, and 14-068T
Approve Bid recommendations as stated on the attached award recommendation BID:14-066N;TITLE:Industrial Education Equipment and Supplies;LOCATION:Various Locations;CONTRACT PERIOD:May 20, 2014 through June 20, 2017;AMOUNT:$1,500,000. BID:15-014B;TITLE:Somat Waste Disposal System Maintenance and OEM Repair Parts;LOCATION: Physical Plant Operations;CONTRACT PERIOD:July 1, 2014 through June June 30, 2017; AMOUNT:$1,500,000. BID:14-068T;TITLE: Sale of Unserviceable, Obsolete, Used Books;LOCATION:Various Locations; CONTRACT PERIOD: N/A; AMOUNT:Income Bid 14-066N Industrial Education Equipment and Supplies (catalog) prepares students for successful transition to the workforce and participation in home, community, and post-secondary education. Students in the Industrial Education programs are mastering curricula featuring basic scientific principles, mathematical concepts, and communication skills in the career pathways of building trades and construction technology, energy and utilities technology, engineering and design technology, manufacturing and product development technology, and transportation technology. Bid 15-014B SOMAT Waste Disposal System Maintenance and OEM Repair Parts. SOMAT machines pulverize and dispose of fiber trays that are used by students and staff to transport food. SOMAT machines are placed in schools and center cafeterias. Maintenance must continually be performed on SOMAT machines to keep them in optimal condition. The purchase of repair parts is necessary to maintain this condition. Bid 14-068T Sale of Unserviceable, Obsolete, Used Books. This item is for the sale of books that can no longer be used in the classroom. The expected annual income is approximately $20,000. This is an increase from the previous bid pricing of approximately $10,000 annually. The amounts indicated represent estimated contract value and may be distributed among the awarded vendors through the term of this contract. However, the amount authorized will not exceed estimated value. All contracts have been negotiated for the best pricing available; however, pricing and or vendor may change if it is in the best interest of the District. |
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EE-9. 2014-2015 Opening and Closing School Times (Regular Term)
Approve the 2014-2015 Opening and Closing School Times (Regular Term). Annually, Student Transportation & Fleet Services (STFS) staff analyzes the opening and closing of school bell times while consulting with key stakeholders. School bell times are presented to the Board for approval. At this time, the only changes STFS is requesting to the 2014-2015 Opening and Closing School Times (Regular Term) are the four elementary schools which lost 30 minutes of instructional time due to the sunset of the school improvement grant (SIG). For any mandated changes (Lowest-100 Schools, etc.), the STFS Department will present the impacted school?s bell times for the 2014-2015 school year to the Board immediately after receiving notification from the state, consistent with timing of previous years. After many community meetings and much conversation with principals, staff, and parents/guardians, the transportation department anticipates presenting the 2015-16 bell time recommendations earlier in the school year to allow all stakeholders adequate time to plan and make accommodations around the proposed changes. We continue to analyze routes for efficiency and improved customer service. School times are scheduled to minimize operational costs to the District. |
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FF. Office of Academics
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FF-1. Continuation agreement between The School Board of Broward County, Florida and Public Consulting Group
Approve the continuation agreement between The School Board of Broward County, Florida and Public Consulting Group (PCG). PCG agrees to continue to provide The School Board of Broward County, Florida the Internet-based Electronic Management System (EMS) currently implemented in the district for the writing of Individual Educational Plans (IEPs), Educational Plans (EPs) and Service Plans (PSSPs), as well as assisting administrators and teachers with the reporting requirements of the Individuals with Disabilities Education Improvement Act of 2004 (P.L. 108-446) (IDEA). This agreement also includes the request to renew license to access PCG's related proprietary systems including, but not limited to, EasyIEP, EasyFax, Paperclip, Gifted Module, Advanced Reporting, Due Process and Behavior Plus modules. The SBBC agrees to continue to provide EMS to its schools and administrative employees, contractors, and authorized users for their use in preparing IEPs, EPs, and PSSPs, for compliance with IDEA. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is a financial impact of $470,106 paid for with Medicaid Reimbursements funds. There is no additional financial impact to the District. |
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FF-2. Continuation of Agreements with The School Board of Broward County, Florida and Community Mental Health Providers
Approve the Agreements with The School Board of Broward County, Florida and Community Mental Health Providers. The Agreements are renewed on an annual basis. The agreements provide for the provision of required educational services to youth participating in residential treatment programs operated by Citrus Health Network, Inc. and Alternate Educational Systems, Inc. These Community Providers serve students in residential treatment programs that are not able to attend a school operated by The School Board of Broward County, Florida (SBBC) district. The educational curriculum is provided by the SBBC district and is integrated into the therapeutic services of the programs. Referrals to the programs come from Department of Children & Families, the courts, parents, medical facilities and physicians. Each provider uses the state definition of medical necessity as a guide to determine individual treatment, education plans and length of stay at each site. The agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact is generated and funded through student Full Time Equivalents (FTE). There is no additional financial impact to the District beyond the FTE. |
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FF-3. Continuation Agreement with The School Board of Broward County, Florida and the Sheriff of Broward County, Florida
Approve the continuation Agreement with The School Board of Broward County, Florida and the Sheriff of Broward County, Florida for delivery of educational services in the jails. The agreement provides educational services to youths and adults housed at the Broward County Main Jail and adults housed at the North Broward Detention Center, Joseph V. Conte and Paul Rein Facilities. The juvenile program is a secondary curriculum program providing intensive classes in Language Arts, Reading, Mathematics and Science as well as career/post-secondary exploration. The students participate in district testing activities. The Adult General Education program includes: Adult Basic Education (ABE) and General Education Development (GED) preparation. The program is administered by Whiddon-Rogers Education Center. Program funding is separate for the youth and adult programs. This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel. There is an estimated financial impact of $344,314 to the District. The source of these funds is through the Florida Education Finance Program (FEFP). The District?s contribution to support this item is included in the Whiddon-Rogers Education Center budget. There is no additional impact to the District. |
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FF-4. Continuation of Cooperative Agreement and Calendar with The School Board of Broward County (SBBC), Florida with Goodwill, Industries of South Florida, Inc. (Goodwill)
Approve the continuation of Cooperative Agreement and Calendar between SBBC and Goodwill for Exceptional Students aged Eighteen through Twenty-one. SBBC is required under federal legislation to educate and provide Transition Services to all identified transitioning students with disabilities. ?Transition Services? is a term used in the Individuals with Disabilities Education Act (IDEA) that defines a coordinated set of activities that may address, among others, the assessment, planning process, educational and community experiences for youth with disabilities as they turn age fourteen. The intent of Transition Services is to create opportunities for youth with disabilities that lead to positive adult outcomes. The SBBC seeks to enter into agreements with Goodwill to provide Transition services to students 18 to 21. This adult community sites have the commitment and the expertise needed to educate eligible transitioning exceptional education students as defined by State Board of Education Rules. The contracts reflect a funding structure based on per student allocation. Transportation will continue as a required support service for Transition students in this contract. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The total financial impact is $383,137.92. The source of $383,137.92 is FTE revenue and ESE special program funding. There is no additional financial impact to the District. |
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FF-5. Continuation of Cooperative Agreement and Calendar with The School Board of Broward County (SBBC), Florida with Achievement and Rehabilitation Centers, Inc. (ARC Broward, Inc.)
Approve the continuation of Cooperative Agreement and Calendar between SBBC and ARC Broward, Inc., for Exceptional Students aged Eighteen through Twenty-one. SBBC is required under federal legislation to educate and provide Transition Services to all identified transitioning students with disabilities. "Transition Services" is a term used in the Individuals with Disabilities Education Act (IDEA) that defines a coordinated set of activities that may address, among others, the assessment, planning process, educational and community experiences for youth with disabilities as they turn age fourteen. The intent of Transition Services is to create opportunities for youth with disabilities that lead to positive adult outcomes. The SBBC seeks to enter into agreements with ARC Broward Inc., to provide Transition services to students 18 to 21. This adult community sites have the commitment and the expertise needed to educate eligible transitioning exceptional education students as defined by State Board of Education Rules. This contract reflects a funding structure based on per student allocation. Transportation will continue as a required support service for Transition students in these contracts. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The total financial impact is $562,180.92. There is a financial impact of $179,042 to the District for transportation for ARC Broward, Inc. The source of these funds is included in the transportation budget. The source of $383,138.92 is FTE revenue and ESE special program funding. There is no additional financial impact to the District. |
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FF-6. Amendment Three to the Agreement between The School Board of Broward County (SBBC), Florida and Follett Software Company
Approve Amendment Three to the Agreement between The School Board of Broward County, Florida and Follett Software Company. Amendment Three extends the current Agreement to July 1, 2015. Amendment Three to the Agreement between SBBC and Follett Software Company will allow SBBC to acquire from Follett additional software licenses, services, and peripherals to support the implementation of the Destiny Resource Management Solution, a centralized textbook management system, for one hundred seventy-nine (179) elementary and middle school sites. The licenses, scanners, barcodes and labels, data services, maintenance and support and training services at the firm pricing contained herein the Amendment throughout the term of the contract via formal SBBC Purchase Orders. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact to the District is $387,196.88. The spending authority for this item is on the Hardware/Software budget approved by the Board on 5/6/14, but is pending approval of the 2014-2015 Operating budget. The source of funds is the Information and Technology general fund budget. |
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GG. Office of Human Resources
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GG-1. The Department of Law Enforcement Reimbursement
Approval to recognize the Florida Department of Law Enforcement as the sole source provider for fingerprint based criminal history checks as required by Sections 943.0542, 1002.33(12)(g), 1012.32, 1012.465, 1012.467 and 1012.56, Florida Statutes and to pay the resubmission fees directly to the Florida Department of Law Enforcement. In accordance with Sections, 943.0542, 1012.32, 1002.33(12)(g), 1012.465, 1012.467 and 1012.56, Florida Statutes, ?fingerprints shall be submitted to the Department of Law Enforcement for statewide criminal and juvenile records checks and to the Federal Bureau of Investigation for federal criminal records checks.? Additionally, in accordance with Section 1012.32, Florida Statutes and 11C-6.010, Florida Administrative Code, fees for participation in the Applicant Fingerprint Retention and Notification Program for current employees are directly invoiced to the District by the Department of Law Enforcement. Furthermore, in accordance with Section 1012.32, 1012.465 and 1012.56, Florida Statutes, mandatory resubmission of fingerprint records every 5 years is conducted for completion of a national background check. These resubmission fees are also directly invoiced to the District. Expenditures are estimated to be approximately $1,000,000, annually. The invoice amounts will vary depending on the number of applicants processed. The source of funds are from revenue generated from fees collected for fingerprinting transactions and the general fund. |
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HH. Office of the General Counsel
II. Office of the Superintendent
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II-1. Annual Dues of AdvancED and the Southern Association of Colleges and Schools Council on Accreditation and School Improvement
Approve payment in the sum of $146,900 to AdvancED for 2014-2015 school year for dues for all elementary, middle, high, virtual education, vocational-technical schools and centers. Broward County Public Schools has had a long-standing relationship with the AdvancEd Accreditation Agency. With a student population (per 1st day count) of 225,232 non-charter students, Broward County has been the largest fully accredited school district in the United States for several decades. Presently, the district is due to pay the annual fee in the amount of $650 per elementary school, $650 per middle school, $650 per high school, $650 for virtual education school, $650 per vocational-technical school and $650 per center school, totaling $146,900. There is a financial impact of $146,900 to the district. The funding will be included in the Office of Strategic Achievement's budget. |
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II-2. Agreement between The School Board of Broward County, Florida and Johns Eastern Company, Inc.
Approve the Agreement between The School Board of Broward County, Florida and Johns Eastern Company, Inc. for Third Party Administrative Services for Casualty Lines Claims. Florida Administrative Rule Referencing Direct Negotiations: Florida Administrative Rule 6A?1.012(15) states, except as otherwise required by statute, a district school board, when purchasing insurance, entering risk management programs, or contracting with third party administrators, may make any such acquisitions through the competitive solicitation process or by direct negotiations and contract. RFP?15?019P Third Party Administrator Selection: The School Board of Broward County, Florida (SBBC) released Request for Proposal (RFP) 15?019P on February 25, 2014, for Third Party Administrative (TPA) Services for Casualty Line Claims. (The current RFP 27?030V is set to expire on June 30, 2014). The chosen respondent must be licensed and in good financial standing with the State of Florida Insurance Commissioner?s Office. The chosen firm must have experience in providing services for governmental organizations, preferably public school districts of similar size and scope to SBBC. Respondents must clearly describe and demonstrate their expertise and experience in liability claims management for such entities. The chosen organization will be held to high?quality standards in providing claim services. This RFP delineates the skills, capabilities and services expected from the selected firm. See Supporting Docs for continuation of Summary Explanation and Background. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Third Party Administrative Services for Casualty Lines Claims will have a financial impact of $3,120,733 over the next three years. This represents a savings of $80,000 on this Agreement over service fees paid in the past three years. The source of funds is the District?s self-insured fund. |
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II-3. School Resource Officer (SRO) Program Agreements - (2013-2014)
Approve the SRO Agreements with designated municipalities for police officers to serve as School Resource Officers as listed in the Executive Summary. The Agreements provide for police officers to serve as School Resource Officers in twenty (20) elementary, five (5) middle, five (5) high schools and one (1) center that are operated by the School Board and located in the designated municipal police jurisdictions. The School Resource Officer Program is one of the most effective, proactive safety and security programs in our schools. This cooperative partnership was initiated by the Broward Sheriff?s Office dating back to the 1985-86 school year. Now, in its twenty-ninth year, the SROs concentrate on preventative initiatives such as anti-drug and alcohol programs, conflict mediation and anti-violence, crime initiatives and Stranger Danger. In addition, these officers provide a positive presence and serve as role models for students of all ages, as well as liaisons between schools and law enforcement. The remaining SRO Agreements for the cities of Davie, Ft. Lauderdale, Hollywood and Miramar will be submitted to the Board upon receipt. These Agreements have been approved as to form and legal content by the Office of the General Counsel. The financial impact of the SRO Program is $1,105,422.80 The source of funds is the schools' budgets for the 2013 -2014 school year. |
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II-4. First Amendment to Agreement with Cirpass, LLC
Approve the First Amendment to Agreement with Cirpass, LLC. In 2009 a RFP was issued to invite potential commercial partners lease excess capacity of the District's Educational Broadband Service (EBS) spectrum. One response to the RFP was received from Clearwire, but the amount offered to SBBC was too low to consider for a long term lease, as it was considerably below industry standards. SBBC entered into an agreement with Cirpass LLC to work on our behalf to increase the offer, on a contingency basis if successful. After may months of negotiations with potential leasees, an agreement was not reached, and the RFP was closed out with being awarded. The District feels the timing is right to once again solicit offers for leasing excess capacity, however, the terms of the Cirpass agreement from 2010 no longer meet our needs. This first amendment will operate in conjunction with the new agreement II-5 with Select Spectrum is a companion item. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact. |
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II-5. Agreement with Select Spectrum, LLC
Approve the agreement with Select Spectrum, LLC. The FCC allows EBS license holders to lease excess EBS capacity to commercial providers. This agreement will enable Select Spectrum, LLC to market the District's EBS spectrum for potential revenue generation. Select Spectrum was recently awarded an agreement by Palm Beach County schools as a result of an RFP process. The School Board of Broward County, Florida will utilize The School Board of Palm Beach County, Florida's RFP to market its EBS asset for potential revenue generation. This is a companion item to Agenda item II-4 which will amend an earlier marketing consultant agreement with Cirpass, LLC to conclude that Agreement and any obligations associated with it. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. Select Spectrum will receive compensation on a contingency basis as outlined in Attachment Exhibit B. |
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II-6. The School Board of Broward County, Florida 2014-2015 Organizational Chart (ADDED)
Approve The School Board of Broward County, Florida 2014-2015 Organizational Chart. The recommended changes attached for the 2014-2015 Organizational Chart were presented to the School Board on May 13, 2014. These recommended changes support new grant initiatives and address areas of operational needs within the District. There are twenty seven (27) additional positions being added and sixteen (16) eliminated to further support the strategic alignment of the District?s strategic goals: High Quality Instruction, Continuous Improvement, and Improved Communications. In response to Board Member comment and feedback, there is one modification from the recommendations that were presented at the May 13th Workshop. The Chief of Police will now report directly to the Superintendent of Schools with an indirect reporting relationship to the Chief of Staff. The attached Executive Summary summarizes the recommended changes for all divisions. The addition of twenty-seven (27) new positions and elimination of sixteen (16) positions result in an approximate savings to the District?s General Fund approaching $100,000. The costs associated with new positions are aligned to existing grant funds; therefore, there is no additional financial impact of the recommended changes to the Organizational Chart. |
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JJ. Office of Facilities & Construction
KK. Office of Financial Management
LL. Office of Portfolio Services
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LL-1. Agreement with Nova Southeastern University, Institute for the Study of Human Services, Health and Justice
Approve the agreement with Nova Southeastern University, Institute for the Study of Human Services, Health and Justice (NSU) to provide an aviation summer program, to enhance the aviation magnet Program at Miramar High School for up to 50 students currently in the program. Broward County Public Schools will partner to host and coordinate an aviation summer program for up to 50 students currently enrolled and continuing in the Miramar High School aviation Magnet Program during the week of June 16-20, 2014. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The supervising teachers will each be paid a stipend of $450. The total stipend for all three teachers will be $1,350 and paid through Title II-A funds. |
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LL-2. Lease Agreement Between The School Board of Broward County, Florida, and Florida Computer Partners, LLC
Approve the Lease Agreement between The School Board of Broward County, Florida (SBBC), and Florida Computer Partners, LLC. This community based location is one of the off campus sites which will provide classroom space for the Off Campus Learning Centers (OCLC). The OCLC provide a full 24 credit high school diploma, credit recovery/retrieval, and technical school opportunities for students who have dropped out of school, or who are at risk of dropping out of school. The current Lease Agreement between SBBC and Florida Computer Partners, LLC, commenced on August 1, 2013 and expires on July 31, 2014. This Lease Agreement is for a term of one year with a 90 day cancellation clause by either party. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The annual financial impact to the District's OCLC Budget is $30,795. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the District; therefore, this item does not require a Collaboration Form from the Capital Budget Department. |
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LL-3. Continuation Agreement with Summit Montessori Teacher Training Institute, L.L.C.
Approve the continuation agreement with Summit Montessori Teacher Training Institute, L.L.C. (SM) for Montessori training at Beachside Montessori Village, Martin Luther King Elementary and Virginia Shuman Young Elementary. Participating teachers from Beachside Montessori Village, Martin Luther King Elementary and Virginia Shuman Young Elementary will receive rigorous Montessori training to be certified in Montessori education. Training includes Montessori philosophy, materials and child development theory. The teachers participate in academic instruction and practice laboratories under the supervision of instructors from SM. SM has been certified as a Montessori training institute by the Montessori Accreditation Council for Teacher Education and is an affiliate of the American Montessori Society. The District will be able to provide teachers at the identified schools with the opportunity to receive Montessori Early Childhood and Elementary training. The source of these funds is from the school's Magnet budget for 2014-2015 and SSOS Funds for Martin Luther King, total will not exceed $142,500. There is no additional financial impact to the District. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The District will be able to provide teachers at the identified schools with the opportunity to receive Montessori Early Childhood and Elementary training. The source of these funds is from the school's Magnet budget for 2014-2015 and SSOS Funds for Martin Luther King, total will not exceed $142,500. There is no additional financial impact to the District. |
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LL-4. Continuation Agreement with Barry University
Approve the continuation agreement with Barry University (BU) for Montessori training at Beachside Montessori Village and Virginia Shuman Young Elementary. Participating teachers from Beachside Montessori Village and Virginia Shuman Young Elementary will receive rigorous Montessori training to be certified in Montessori education. Training includes Montessori philosophy, materials, and child development theory. The teachers participate in academic instruction and practice laboratories under the supervision of instructors from BU. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed after School Board approval. The District will be able to provide participating teachers at the identified schools the opportunity to receive and complete the Montessori Early Childhood and Elementary courses. The source of these funds is from each school?s Magnet budget for 2014-2015 and will not exceed $55,000. There is no additional financial impact to the District. |
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LL-5. License Agreement with the Greater Fort Lauderdale/ Broward County Convention Center to Hold the 2014 Teacher Recruitment Fair
Approve the License Agreement between the Greater Fort Lauderdale/Broward County Convention Center and The School Board of Broward County, Florida, to hold the 2014 Teacher Recruitment Fair. The School Board of Broward County, Florida, will hold the 2014 Teacher Recruitment Fair at the Greater Fort Lauderdale/Broward County Convention Center on July 24, 2014. The venue will be used on July 23, 2014 for set up of the event. It is the policy of the Greater Fort Lauderdale/Broward County Convention Center for the operator to execute the agreement last. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the School District's general fund; however; the total estimate expense of $8,080 will be paid with Title II A grant funds. Therefore, this item does not require a collaboration form from the Capital Budget Department. |
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LL-6. Designation of Surplus Portable Classrooms at Riverglades Elementary School, Approval of Modular Classroom Placement at Park Trails Elementary School and Potential Modular Classroom Placement at Riverglades Elementary School
Designate eight (8) existing portable classrooms at Riverglades Elementary School to be surplus, and approve the placement at Park Trails Elementary School of up to seven (7) modular classroom additions funded through the Modular Classroom Agreement with the City of Parkland, and to approve the placement at Riverglades Elementary School of any of those seven (7) modular classrooms that exceed the site plan capacity of Park Trails Elementary School. In response to an increased demand on school capacity as a result of proposed residential developments in the City, the School Board entered into the Modular Classroom Agreement with the City. Via the Agreement, the School District anticipates collecting a total of one million seven hundred seventy-one thousand dollars ($1,771,000) (and possibly an additional $254,000) from the City. Of this total amount, $875,000 should be received by the end of May 2014, to pay for the Board to construct, maintain, and operate seven (7) permanent modular classrooms (and possibly one additional modular classroom) at public school(s) located within the corporate limits of the City, and to remove up to eight (8) portable classrooms at a location of the Board?s sole discretion as long as it is within the North School Impact Fee Service Area. It is recommended that the modular classrooms be placed at Park Trails Elementary School. This recommendation is based on the District?s projected student enrollment, which shows the most immediate need for additional school capacity in the Heron Heights/Park Trails school boundary due to the anticipated residential development in the City. The eight (8) portable classrooms at Riverglades Elementary School are currently classified as unsatisfactory in the District?s Florida Inventory of School Houses (FISH) database and recommended for disposal in the 2009-2014 District?s Five-Year Educational Plant Survey. Therefore, it is recommended that the portable classrooms should be disposed of (which includes demolition). Additionally, it is recommended that any remaining modular classrooms be placed at Riverglades Elementary School. This recommendation is consistent with the preference expressed by the Board at the School Board Meeting on March 17, 2014 to prioritize the portable classroom removals within the City. Also, the removal of the portable classrooms creates space onsite to house any remaining modular classrooms within this initial agreement that are not feasible for placement at Heron Heights or Park Trails Elementary schools due to site constraints. There is a financial impact of an initial $1,771,000 to add the maximum number of modulars and removal of the eight portables, however, the needed funding will be from funds enabled by the Modular Classroom Agreement. Therefore, this item does not require a Collaboration Form from the Capital Budget Department. |
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LL-7. Renewal of Lease Agreement between The School Board of Broward County, Florida and the City of Pompano Beach, Florida (ADDED)
Approve the renewal of the Lease Agreement between The School Board of Broward County, Florida and the City of Pompano Beach, Florida On February 17, 2004, the City of Pompano Beach entered into a ten (10) year lease agreement with The School Board of Broward County, Florida (SBBC) for the use of space in Building 9 (currently designated as Building 12) on the campus of Pompano Beach High School. Over the years, the City ran a pre-school program for up to 4 year-old children in the leased facility, while the SBBC utilized two classrooms in the Building for the Amanda?s Place program which served infants to 3 year old children. The lease with the City was scheduled to expire on February 17, 2014, and the City has expressed desire to renew the lease for another ten (10) year term. However, the leased facility has defects and some structural issues. As such, it was determined that the lease cannot be renewed at the Pompano Beach High School, but at another SBBC owned facility. However, the current lease was extended to June 30, 2014, so as not to disrupt the pre-school program in the middle of the school year. For background purposes, the subject leased Building 12 was constructed in 1954, and when the City entered into the agreement, there was acknowledgement that the Building at that time needed extensive repairs. Also around that period, the Building was the subject of a District filed Castaldi plan which has since been approved by the Florida Department of Education (FDOE). Despite these issues, the City desired to move forward with lease of the Building with acknowledgement that it would maintain the facility to make it habitable. Thereafter, the lease was entered into for the stated period. But over the years, critical components of the Building continued to deteriorate, and have gotten worse. To this end, pertinent District staff inspected the Building and recommended that defects found during its inspection are not worth repairing; and as such, the Building should be demolished. Given this recommendation, staff explored alternate viable/safe SBBC owned facilities where the City run program could be relocated. Based on these efforts, it was decided that the City?s program should be relocated to Portable Nos. 667C, 414P, 351VE, and 1561P at Sanders Park Elementary School. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel; and upon its approval by the SBBC, the City will take formal action to do the same. There is a positive financial impact of $1.00 rental annual rate, plus $1,275.25 annually for water and sewer service charge; therefore, this item does not require a Collaboration Form from the Capital Budget Department. |
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ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
Related Downloadable Files
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041514 Regular Meeting |