July 24, 2012
CONSENT ITEMS:
E-10. First Amendment to Charter School Agreement with Pivot Education, Inc., on behalf of Pivot Charter School - 5322 (WITHDRAWN)
K-6. Advertisement of the Tentative District School Budget for Fiscal Year 2012-2013 (SECOND REVISION)
July 23, 2012
CONSENT ITEMS:
E-3. First Amendment to Charter School Agreement with The Red Shoe Inc., d/b/a Urban Academy, on behalf of The Obama Academy for Boys-5431 (WITHDRAWN)
E-5. First Amendment to Charter School Agreement with Paragon Elementary Charter School, Inc., on behalf of Paragon Elementary Charter School-5375 (WITHDRAWN)
E-7. First Amendment to Charter School Agreement with Pompano Charter Middle School, Inc., on behalf of Pompano Charter Middle-5395 (WITHDRAWN)
K-6. Advertisement of the Tentative District School Budget for Fiscal Year 2012-2013 (REVISED)
OPEN AGENDA ITEMS:
JJ-9. Payment of Contingency Use Directive No. 02 - Balfour Beatty Construction, LLC - Phased Replacement - Parkway Middle School, Fort Lauderdale - Project No. P.000133 (REVISED)
July 19, 2012
OPEN AGENDA ITEMS:
II-1. New Agreement between Boyd Anderson High School and American Society of Transportation and Logistics (ASTL) to Obtain the Global Logistics Grant (REVISED)
LL-5. Agreement with Memorial Healthcare for Athletic Trainer Services (ADDED)
LL-6. Lease Agreement between The School Board of Broward County, Florida and Faith United Church of Christ Ft. Lauderdale, Inc. (ADDED)
LL-7. Lease Agreement between The School Board of Broward County, Florida and Hallandale Church of God, Inc. (ADDED)
LL-8. Lease Agreement between The School Board of Broward County, Florida and Young Men's Christian Association (YMCA) of Broward County, Florida, Inc. (ADDED)
LL-9. Lease Agreement between The School Board of Broward County, Florida and New Covenant Deliverance Cathedral, Inc. (ADDED)
LL-10. Lease Agreement between The School Board of Broward County, Florida and The Word of the Living God Ministries, Inc. (ADDED)
Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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May 30, 2012 - Regular School Board Meeting
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June 12, 2012 - Special School Board Meeting
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June 19, 2012 - Special - Expulsions
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June 19, 2012 - Regular School Board Meeting
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
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Partners In Education: Recognition of Winners of the 25th Annual CBRA Commissioner's Business Recognition Award (SPECIAL ORDER - 10:30 A.M.)
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Angela Iudica, President, Latino Administrators and Superintendents (SPECIAL ORDER - 10:40 A.M.)
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National Wildlife Federation to Present Award to The School Board of Broward County, Florrida (SPECIAL ORDER - 1:30 P.M.)
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REPORTS
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Broward County Council of PTAs/PTSAs
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor to the Board
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Technology Advisory Committee
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ESOL Leadership Council
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Gifted Advisory Council
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Employee Unions
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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Charter School Task Force
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Broward Education Foundation
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Redistricting Steering Committee
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District Advisory Council
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Sharon Graham
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2. Sharon Rhoades
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3. Michael Sirbola
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4. Grover Monroe
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5. Dennis Brown
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CONSENT ITEMS
A. Resolutions
B. Board Members
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B-1. Support of the Florida School Board Association's Resolution on High Stakes Testing
Approve support of the Florida School Boards Association's Resolution on High Stakes Testing. On June 13, 2012, the Florida School Boards Association Board of Directors approved a Resolution on High Stakes Testing. This Resolution was presented to the Florida School Boards Association (FSBA) General membership meeting for approval. After some minor amendments the FSBA Resolution on High Stakes Testing was approved by the FSBA membership on June 14, 2012. On May 30, 2012, The School Board of Broward County, Florida, unanimously approved a "Resolution Opposing Overemphasis on High-Stakes Testing." The FSBA Resolution does not contradict the School Board Resolution. The FSBA chose to adopt a Resolution that was more detailed and Florida-specific. School Districts throughout Florida are in the process of adopting the FSBA Resolution. There is no financial impact to the district. |
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E. Office of Strategy & Operations
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E-1. Recommendation on Charter School Food Service Agreements
Approve the Charter School Food Service Agreements with: Broward Charter School of Science and Technology, Inc.; Eagles' Nest Community Charter Schools, Inc.; Paragon Academy of Technology, Inc.; The Red Shoe, Inc., d/b/a Urban Academy (Obama School for Boys); The Red Shoe, Inc., d/b/a Urban Academy (The Red Shoe Charter School for Girls); and Sunshine Elementary Charter School, Inc. The agencies listed are desirous of obtaining food for the food service programs they are sponsoring, and are requesting that their meals be vended by the Food and Nutrition Services Department. These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. The costs of these vended meals will be covered by the revenue received from the agencies. There is no financial impact to the district. |
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E-2. First Amendment to Charter School Agreement with Alpha International Academy, Inc., on behalf of Alpha International Academy - 5421
Approve the First Amendment to the Charter School Agreement with Alpha International Academy, Inc., on behalf of Alpha International Academy - 5421. Alpha International Academy, Inc., a Florida Non-Profit Corporation, on behalf of Alpha International Academy - 5421, desires to amend its charter school agreement to change the location of the charter school for the 2012-2013 school year and subsequent years. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-3. First Amendment to Charter School Agreement with The Red Shoe Inc., d/b/a Urban Academy, on behalf of The Obama Academy for Boys - 5431
MEMO TO WITHDRAW Approve the First Amendment to the Charter School Agreement with The Red Shoe Inc., d/b/a Urban Academy, on behalf of The Obama Academy for Boys - 5431. The Red Shoe Inc., d/b/a Urban Academy, a Florida Non-Profit Corporation, on behalf of The Obama Academy for Boys - 5431, desires to amend its charter school agreement to change the location of the charter school for the 2012-2013 school year and subsequent years. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-4. First Amendment to Charter School Agreement with Paragon Academy of Technology, Inc., on behalf of Paragon Academy of Technology - 5381
Approve the First Amendment to the Charter School Agreement with Paragon Academy of Technology, Inc., on behalf of Paragon Academy of Technology - 5381. Paragon Academy of Technology, Inc., a Florida Non-Profit Corporation, on behalf of Paragon Academy of Technology - 5381, desires to amend its charter school agreement to change the location of the charter school for the 2012-2013 school year and subsequent years. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-5. First Amendment to Charter School Agreement with Paragon Elementary Charter School, Inc., on behalf of Paragon Elementary Charter School - 5375
MEMO TO WITHDRAW Approve the First Amendment to the Charter School Agreement with Paragon Elementary Charter School, Inc., on behalf of Paragon Elementary Charter School - 5375. Paragon Elementary Charter School, Inc., a Florida Non-Profit Corporation, on behalf of Paragon Elementary Charter School - 5375, desires to amend its charter school agreement to change the location of the charter school for the 2012-2013 school year and subsequent years. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-6. First Amendment to Charter School Agreement with Silva of South Florida, Inc., on behalf of Pathways Charter School
Approve the First Amendment to the Charter School Agreement with Silva of South Florida, Inc., on behalf of Pathways Charter School. Silva of South Florida, Inc., a Florida Non-Profit Corporation, on behalf of Pathways Charter School desires to amend its charter school agreement to defer the opening of the charter school to 2013-2014 and use school year 2012-2013 as a planning year. The original agreement with Silva of South Florida, Inc., was approved at the 4/17/12 Regular School Board Meeting, Item F-5. The School Board of Broward County, Florida, is requested to grant the 2012-2013 school year as a planning year during which the school shall not enroll any students and shall not be eligible to receive any funding from the sponsor. The term of the charter shall remain the same, covering five (5) years commencing on July 1, 2012, and ending June 30, 2017. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-7. First Amendment to Charter School Agreement with Pompano Charter Middle School, Inc., on behalf of Pompano Charter Middle - 5395
MEMO TO WITHDRAW Approve the First Amendment to the Charter School Agreement with Pompano Charter Middle School, Inc., on behalf of Pompano Charter Middle School - 5395. Pompano Charter Middle School, Inc., a Florida Non-Profit Corporation, on behalf of Pompano Charter Middle School - 5395, desires to amend its charter school agreement to change the location of the charter school for the 2012-2013 school year and subsequent years. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-8. Amended Charter School Agreement - Success Leadership Academy, Inc.
Approve the Amended Charter School Agreement for Success Leadership Academy, Inc., (Success Leadership Academy - 5365). Success Leadership Academy, Inc., has requested approval from The School Board of Broward County, Florida, to change the name of the governing board and charter school from Life Skills Center Broward County, Inc., (Life Skills Center Broward County - 5365), to Success Leadership Academy, Inc., (Success Leadership Academy - 5365). In addition, the governing board of the charter school terminated its agreement with its educational service provider, as of May 31, 2012. As a result, the name of the non-profit entity has been changed to Success Leadership Academy, Inc. The majority of the members of the governing board remain the same. An amended Charter School Agreement is submitted for School Board approval to address these changes requested by the charter school and to update the parties' agreement to include the District's current contract provisions. The term of the Amended Charter School Agreement will remain the same as that of the original, and will expire on June 30, 2015. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-9. First Amendment to Charter School Agreement with Sunshine Elementary Charter School, Inc., on behalf of Sunshine Elementary Charter School - 5400
Approve the First Amendment to the Charter School Agreement with Sunshine Elementary Charter School, Inc., on behalf of Sunshine Elementary Charter School - 5400. Sunshine Elementary Charter School, Inc., a Florida Non-Profit Corporation, on behalf of Sunshine Elementary Charter School - 5400, desires to amend its charter school agreement to change the location of the charter school for the 2012-2013 school year and subsequent years. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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E-10. First Amendment to Charter School Agreement with Pivot Education, Inc., on behalf of Pivot Charter School - 5322
WITHDRAWN Approve the First Amendment to the Charter School Agreement with Pivot Education, Inc., on behalf of Pivot Charter School - 5322. Pivot Education, Inc., a Florida Non-Profit Corporation, on behalf of Pivot Charter School - 5322, desires to amend its charter school agreement to change the location of the charter school for the 2012-2013 school year and subsequent years. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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F. Office of Academics
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F-1. Continuation Agreement between The School Board of Broward County, Florida, and Atlantic Shores Hospital, LLC
Approve the continuation agreement between The School Board of Broward County, Florida, and Atlantic Shores Hospital, LLC. The contract period is July 25, 2012 through June 30, 2015. Career and Technical Education high school and adult postsecondary students district-wide who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The Continuation Agreement with Atlantic Shores Hospital, LLC, provides clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion. In accordance with a School Board request, staff in the Career, Technical, Adult and Community Education Department developed a survey to measure the effectiveness of the clinical experience. This survey was completed by students, Health Science teachers, and selected staff of the facility. The results presented below are based solely on the number of participants that responded to the survey. That number of participants can vary at each clinical location. A summary of the survey responses from each group indicates that 75% or higher of those who responded, chose Excellent or Above Average for each survey question they answered. An average rating of below 70% has been identified as the point to begin review of the clinical facility. These findings will be used to make recommendations for modifying clinical agreements that will strengthen the student's job-site clinical experience and strengthen the overall Health Science Program. This continuation agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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F-2. Amendment to Affiliation Agreement between The School Board of Broward County, Florida, and North Broward Hospital District d/b/a Broward Health
Approve the amendment to the Affiliation Agreement between The School Board of Broward County, Florida, and North Broward Hospital District d/b/a Broward Health. The contract period is August 20, 2012 through August 19, 2014. Career and Technical Education high school and adult postsecondary students district-wide, who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The agreement with North Broward Hospital District d/b/a Broward Health provides clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion. In accordance with a School Board request, staff in the Career, Technical, Adult and Community Education Department developed a survey to measure the effectiveness of the clinical experience. This survey was completed by students, Health Science teachers, and selected staff of the facility. The results presented below are based solely on the number of participants that responded to the survey. That number of participants can vary at each clinical location. A summary of the survey responses from each group indicates that 96% or higher of those who responded, chose Excellent or Above Average for each survey question they answered. An average rating of below 70% has been identified as the point to begin review of the clinical facility. These findings will be used to make recommendations for modifying clinical agreements that will strengthen the student's job-site clinical experience and strengthen the overall Health Science Program. This amendment will be executed after School Board approval. This amendment to the affiliation agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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F-3. Continuation of School Affiliation Agreement between The School Board of Broward County, Florida, and University Hospital & Medical Center
Approve the continuation of School Affiliation Agreement between The School Board of Broward County, Florida, and University Hospital & Medical Center. The contract period is August 1, 2012 through July 31, 2015. Career and Technical Education high school and adult postsecondary students district-wide, who are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The continuation agreement with University Hospital & Medical Center provides clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This continuation agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion. In accordance with a School Board request, staff in the Career, Technical, Adult and Community Education Department developed a survey to measure the effectiveness of the clinical experience. This survey was completed by students, Health Science teachers, and selected staff of the facility. The results presented below are based solely on the number of participants that responded to the survey. That number of participants can vary at each clinical location. A summary of the survey responses from each group indicates that 80% or higher of those who responded, chose Excellent or Above Average for each survey question they answered. An average rating of below 70% has been identified as the point to begin review of the clinical facility. These findings will be used to make recommendations for modifying clinical agreements that will strengthen the student's job-site clinical experience and strengthen the overall Health Science Program. This continuation agreement will be executed after School Board approval. This continuation agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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F-4. Continuation Agreement with Joe DiMaggio Children's Hospital for Educational Services to Hospitalized Students, Grades K - 12
Approve the continuation agreement for the provision of educational services to students who are patients hospitalized for short, intermittent or long term care by the following provider: Joe DiMaggio Children's Hospital Memorial Health Care Systems/South Broward Hospital District. The term of this agreement shall commence on July 1, 2012 and conclude on June 15, 2013. Joe DiMaggio's Children's Hospital serves Broward County Public School students who have chronic medical conditions that require specialized treatments intermittently throughout the school year or for extended periods of time. This agreement allows for instructional flexibility by assigning an onsite teacher to provide the educational services. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. The program will be supported by funds generated by Exceptional Student Education FTE. In the event of insufficient FTE funding generated, per the agreement, the hospital will reimburse The School Board of Broward County, Florida, any shortfall costs by June 15 of the current school year. |
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G. Office of Human Resources
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G-1. Personnel Recommendations for Instructional Reappointments and Leaves for 2012-2013 School Year
Approve the personnel recommendations for the 2012-2013 reappointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Recommendation for Appointment of Instructional Personnel 2. Instructional Leaves There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2012-2013 School Year
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs 2. Instructional Suspensions/Terminations There will be no financial impact to the School District. |
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2012-2013 School Year
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) - Promotion(s) 3. Non-Instructional Reassignment(s) - Demotion(s) 4. Non-Instructional Substitutes/Temporary Employees 5. Non-Instructional Leave(s) - Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s) 11. Salary Adjustment Funding has been budgeted in the 2012-2013 school/fiscal year for all appointments through June 30, 2013. |
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2012-2013 School Year
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination(s) There is no financial impact to the School District. |
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G-5. Supplemental Pay Positions ? List #1
Approve the recommended supplemental pay positions of employees for the 2012-2013 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Specific Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2012-2013 school year. Individuals listed meet the requirements for the supplemental positions. Funding has been budgeted in the 2012-2013 school/fiscal year for all supplements through June 30, 2013. |
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H. Office of the General Counsel
I. Office of the Superintendent
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I-1. The School Board of Broward County, Florida 2011-2012 Annual Educational Equity Act Plan
Receive the 2011-2012 Annual Educational Equity Act Plan. The Florida Educational Equity Act (FEEA), Section 228.2001,F.S., became law in June 1984, and the rules for implementation were adopted by the State Board of Education in February 1985. The FEEA was amended in 1993 to mandate stronger monitoring and enforcement for gender equity in athletics. Rules for athletics were adopted in September 1994. The FEEA covers all educational programs and activities operated by public educational institutions. The FEEA implementing rules are consistent with federal laws prohibiting discrimination in employment and educational programs. The Department of Education has mandated continued focus on African American and Hispanic students' access to high quality instruction, including Advanced Placement (AP), Dual Enrollment (DE), Honors and Level III courses 9-12, and 8th grade Algebra I. Copies of the full 2011-2012 Annual Educational Equity Act Plan are available at the Board Members' Office on the 14th Floor of the KC Wright Building. There is no financial impact to the school district. |
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J. Office of Facilities & Construction
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J-1. Pre-Qualification of Contractors Approval of Application and Issuance of Certification
Approve the recommendations of the Superintendent indicated in Exhibit 2. The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities (SREF) F.S. 1013.46 and Board Policy 7003. The Qualification Selection Evaluation Committee (QSEC) convened on July 11, 2012, to review Contractor Pre-Qualification Staff Application Review Executive Summaries received for the following contractors and makes the following recommendations to the Superintendent of Schools: Architectural Aluminum, Inc. - Issue Recommendation to Not Certify. Applicant's corporate name filed with the Division of Corporations differs from the corporate name on the documents required in the application that are specified in SREF Chapter 4.1 (c) and Policy 7003. Bergeron Land Development, Inc. - Issue Pre-qualification Re-Certification Betancourt, Castellon Associates, Inc. - Issue Pre-qualification Re-Certification DiPompeo Construction Corporation - Issue Pre-qualification Re-Certification Elevator Service, Repair & Modernization, Inc. - Issue Recommendation to Not Re-Certify. Applicant is not recommended for Re-Certification due to its having the highest level of payment risk as reported in its financial information as required in SREF Chapter 4.1 (e) and Policy 7003. Facchina Construction of Florida, LLC - Issue Pre-qualification Re-Certification Intercounty Engineering, Inc. - Issue Pre-qualification Re-Certification JMW Construction Corporation - Issue Pre-qualification Re-Certification JWR Construction Services, Inc. - Issue Pre-qualification Re-Certification Lebolo Construction Management, Inc. - Issue Pre-qualification Re-Certification ** Lemartec Engineering & Construction Corporation - Issue Pre-qualification Re-Certification ** Richard Flanders Enterprises, Inc. - Issue Pre-qualification Certification Stiles Corporation d/b/a Stiles Construction Co. - Issue Pre-qualification Re-Certification Universal Electric of Florida, Inc. - Issue Pre-qualification Re-Certification *New Certification **Certified M/WBE and/or SBE Contractor Pre-Qualification Staff Application Review Executive Summaries are available for review at the Office of Facilities & Construction. Although the number of construction projects has been reduced in the Capital Plan, there is an appropriation of approximately $13,320,000 in various categories including Additions (such as Media Centers and Kitchen/Cafeterias), Remodeling & Renovations, Indoor Air Quality, Safety and ADA for fiscal year 2011-2012. Budgeted for fiscal year 2012-2013 is $10,150,000 and for fiscal year 2013-2014 is $6,500,000. There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a collaboration form from the Capital Budget Department. |
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K. Office of Financial Management
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K-1. Revision to General Fund Amendment
Approve the attached General Fund Amendment I-9 for Fiscal Year 2011-12. This amendment is for the purpose of updating The Broward County School District Budget for changes in Revenue and Appropriations due to the recognition of new revenue or the adjustment of projected revenue through 5/31/12. Recognize changes in Revenues and Appropriations through 5/31/12. |
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K-2. Revision to Special Revenue (Grants) Amendment
Approve the attached Special Revenue (Grants) Amendment IV-9B for Fiscal Year 2011-12. This amendment is for the purpose of updating The Broward County School District Budget for changes in Revenue and Appropriations due to the recognition of new revenue or the adjustment of projected revenue through 5/31/12. Recognize changes in Revenues and Appropriations due to new revenue or the adjustment of projected revenue through 5/31/12. |
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K-3. Revision to Special Revenue American Recovery & Reinvestment Act (ARRA) Amendment (Race to the Top)
Approve Special Revenue (ARRA) Amendment IV-2C for Fiscal Year 2011-12. This amendment is for the purpose of updating The Broward County School District Budget for changes in Revenue and Appropriations due to the recognition of new revenue or the adjustment of projected revenue through 5/31/12. Recognize changes in Revenues and Appropriations due to new revenue or the adjustment of projected revenue through 5/31/12. |
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K-4. Revision to Capital Funds Budget Amendments
Approve the attached Capital Funds Budget Amendments for Fiscal Year 2011-2012. These amendments are as of May, 2012. This amendment is being submitted to adjust revenue and appropriations in the Capital Budget. The major changes reflected in this amendment are summarized below: Appropriations (Exhibit B) Reclassifications: Changes this month in the appropriations summary are only reclassifications and do not change the budgeted amount for any projects. (See footnote on the Capital Projects Appropriation Summary - Exhibit B.) Reserve Activity (Exhibit C) A detailed listing of the approved reserve activity changes this month are shown in Exhibit C. These changes make up the amounts shown in the Financial Impact section of this agenda item. The financial impact of this agenda item is decreasing the Capital Projects Reserve ($560,143) and increasing the Designated Reserve $1,254,308 as of May, 2012 as indicated on Exhibit C. |
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K-5. Interim Financial Statements for the Period Ended May 31, 2012
Approve the Interim Financial Statement for the Period Ended May 31, 2012. Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of May 2012, the fund balance as a percentage of projected revenues was 3.35% and the fund balance, excluding Charter Schools revenues, was 3.72%. There is no financial impact to the district. |
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K-6. Advertisement of the Tentative District School Budget for Fiscal Year 2012-2013
SECOND REVISION REVISED Approve the advertising of the Tentative School Budget for Fiscal Year 2012-2013. The Legislature has The Pursuant to Chapter 200.065 of the Florida Statutes, the School District is required to advertise its intent to adopt a tentative budget in a newspaper within 29 days of certification of value. The total school district's budget, excluding transfers out of $231,574,126 is The major components of the District's budget are the |
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L. Office of Portfolio Services
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L-1. First Amendment to Reciprocal Use Agreement with the City of Sunrise and The School Board of Broward County, Florida
Approve First Amendment to the Reciprocal Use Agreement with the City of Sunrise and The School Board of Broward County, Florida. At the May 20, 2011 Board Workshop, staff presented information regarding requests from several municipalities to revisit the Reciprocal Use Agreements (RUA). These requests were primarily in response to the District?s implementation of its Four-Day Summer Work Week and the potential increase in facility costs it would have on the municipalities as a result of their utilization of District schools to facilitate their summer camps. Staff is recommending this First Amendment in order to clarify the District?s position regarding the use of District-owned facilities during non-operational times. Specifically, it is the intent of the District to only seek reimbursement for costs that The School Board of Broward County, Florida (SBBC), would not have incurred except for the use of District-owned facilities by a municipality. Additionally, the amendment seeks to provide flexibility to work collaboratively with the municipalities in an effort to identify strategies to mitigate such costs without financially impacting the District. Staff believes this recommended amendment is consistent with the discussions held at the May 20, 2011 School Board Workshop. The City will execute this agreement after the SBBC approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department. |
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L-2. Reciprocal Use Agreement between the City of North Lauderdale and The School Board of Broward County, Florida
Approve the Reciprocal Use Agreement between the City of North Lauderdale and The School Board of Broward County, Florida. This Agreement will allow the City to use school board facilities and allow the various schools within the City to use city facilities. Without this agreement, each party would be required to provide proof of insurance and indemnification on a case-by-case basis. This agreement provides these items and eliminates the need for this continuing repetitive documentation. The City will also be able to utilize school facilities for summer programs and other activities on non-school days. The term of the Agreement is for five years at no cost to the School Board. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the school district, therefore, this item does not require a collaboration form from the Capital Budget Department. |
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OPEN ITEMS
AA. Resolutions
BB. Board Members
CC. Board Policies
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CC-1. Revisions to Policy 6000.1: Student Progression Plan
Approve revisions to Policy 6000.1: Student Progression Plan, at this First Reading. This District Policy 6000.1 Work Group, convened subcommittees to address issues and formulate proposed changes to the District Student Progression Plan for 2012-13. A broad representation of District and school-based staff, along with parents and students participated on the following subcommittees: Elementary Items, Middle School Items, High School Items, General Progression Items. The recommendations of these committees were vetted throughout the District. Participants in the vetting process included District Administrative staff, elementary school principals, middle school principals, high school principals, District Advisory Council, ESE Advisory Council, ESOL Leadership Council, Area Advisory groups and Student Advisors to the School Board. Additional changes were recommended based upon changes to Florida State Statutes. Following the vetting process, staff representing the Policy 6000.1 Work Group, provided Board Members with recommended changes at Board Workshops on February 28, 2012, and on May 22, 2012. A public forum was held on April 29, 2012. As a result of Board input, recommended changes are reflected in Policy 6000.1 revisions. The Chart of Substantive Changes addresses all changes that are being recommended at this time. Copies of all supporting documents are available at the Board Members' Office on the 14th Floor of the K.C. Wright Building. The changes within the proposed Policy/Rule to implement Committee recommendations are not estimated to result in any economic impact upon persons affected by the Policy/Rule. The updates of the Policy/Rule to comply with new state law mandates are estimated to have a fiscal impact of $4 million dollars to meet the technology requirements necessary for implementation. |
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CC-2. Proposed New Job Description and Minimum Qualifications for the Director, External Partnerships Position
Adopt the proposed, new job description and minimum qualifications for the Director, External Partnerships position. This is the final reading. The job description for the Director, External Partnerships has been created as a result of the analysis of the organization. The organizational structure was reviewed with the School Board at the March 27, 2012 Board Workshop. As a result of the input, the organizational chart was modified and presented on April 24, 2012 at the School Board Workshop and approved at the May 15, 2012 School Board Meeting. The alignment will facilitate the goals and objectives of Broward County Public Schools? Strategic Plan and will provide improved synergy and collaboration when working with District?s partners. The Compensation Committee has reviewed and approved the new job description. This position is vacant and will follow standard advertising and selection process. See attached Executive Summary. There is no financial impact to the district. |
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CC-3. Proposed New Job Description and Minimum Qualifications for the Director, Special Education Operations Position
Adopt the proposed, new job description and minimum qualifications for the Director, Special Education Operations position. This is the final reading. The job description for the Director, Special Education Operations has been created as a result of the analysis of the organization. The organizational structure was reviewed with the School Board at the March 27, 2012 Board Workshop. As a result of the input, the organizational chart was modified and presented on April 24, 2012 at the School Board Workshop and approved at the May 15, 2012 School Board Meeting. The alignment will facilitate the goals and objectives of Broward County Public Schools' Strategic Plan and will provide the appropriate services and support to students and families to include identification, evaluation, and placement. The Compensation Committee has reviewed and approved the new job description. This position is vacant and will follow standard advertising and selection process. See attached Executive Summary. There is no financial impact to the district. |
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CC-4. Proposed New Job Description and Minimum Qualifications for the Executive Director, Strategy and Continuous Improvement Position
Adopt the proposed, new job description and minimum qualifications for the Executive Director, Strategy and Continuous Improvement position. This is the final reading. The job description for the Executive Director, Strategy and Continuous Improvement has been created as a result of the analysis of the organization. The organizational structure was reviewed with the School Board at the March 27, 2012 School Board Workshop. As a result of the input, the organizational chart was modified and presented on April 24, 2012 at the School Board Workshop and approved at the May 15, 2012 School Board Meeting. The alignment will facilitate the goals and objectives of Broward County Public Schools? Strategic Plan and will leverage support and resources for the continuous improvement and improved operations efforts of the District. The Compensation Committee has reviewed and approved the new job description. This position is vacant and will follow standard advertising and selection process. See attached Executive Summary. There is no financial impact to the district. |
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CC-5. Proposed New Job Description and Minimum Qualifications for the Supervisor, Gifted and Talented Position
Adopt the proposed, new job description and minimum qualifications for the Supervisor, Gifted and Talented position. This is the final reading. The job description for the Supervisor, Gifted and Talented has been created as a result of the analysis of the organization. The organizational structure was reviewed with the School Board at the March 27, 2012 Board Workshop. As a result of the input, the organizational chart was modified and presented on April 24, 2012 at the School Board Workshop and approved at the May 15, 2012 School Board Meeting. The alignment will facilitate the goals and objectives of Broward County Public Schools? Strategic Plan and will provide additional support for a rigorous curriculum and instructional best practices. The Compensation Committee has reviewed and approved the new job description. This position is vacant and will follow standard advertising and selection process. See attached Executive Summary. There is no financial impact to the district. |
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CC-6. Proposed New Job Description and Minimum Qualifications for the Supervisor, STEM (Science, Technology, Engineering, Math) Position
Adopt the proposed, new job description and minimum qualifications for the Supervisor, STEM (Science, Technology, Engineering, Math) position. This is the final reading. The job description for the Supervisor, STEM (Science, Technology, Engineering, Math) has been created as a result of the analysis of the organization. The organizational structure was reviewed with the School Board at the March 27, 2012 Board Workshop. As a result of the input, the organizational chart was modified and presented on April 24, 2012 at the School Board Workshop and approved at the May 15, 2012 School Board Meeting. The alignment will facilitate the goals and objectives of Broward County Public Schools? Strategic Plan and will provide additional support for a rigorous curriculum and instructional best practices. The Compensation Committee has reviewed and approved the new job description. This position is vacant and will follow standard advertising and selection process. See attached Executive Summary. There is no financial impact to the district. |
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CC-7. Proposed New Job Description and Minimum Qualifications for the Supervisor, Student Progression and Intervention Position
Adopt the proposed new job description and minimum qualifications for the Supervisor, Student Progression and Intervention position. This is the final reading. The job description for the Supervisor, Student Progression and Intervention has been created as a result of the analysis of the organization. The organizational structure was reviewed with the School Board at the March 27, 2012 Board Workshop. As a result of the input, the organizational chart was modified and presented on April 24, 2012 at the School Board Workshop and approved at the May 15, 2012 School Board Meeting. The alignment will facilitate the goals and objectives of Broward County Public Schools' Strategic Plan and will provide additional support for a rigorous curriculum and instructional best practices. The Compensation Committee has reviewed and approved the new job description. This position is vacant and will follow standard advertising and selection process. See attached Executive Summary. There is no financial impact to the district. |
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DD. Office of the Chief Auditor
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DD-1. Review of the Cypress Elementary School Project #1781-24-01/P000346 New Food Service Building, Renovations and Site Improvements
Receive Review of the Cypress Elementary School Project #1781-24-01/P000346 New Food Service Building, Renovations and Site Improvements. This audit was performed at the request of Superintendent Robert W. Runcie, to review the Change Order listed in the January 18, 2012 School Board meeting, Agenda item JJ-8, for Cypress Elementary School, Item #011 in the amount of $198,900 for a 221 day delay that is being requested by the Construction Manager, (Hewett-Kier Construction, Inc.). The audit of the Cypress Elementary Change Order consisted of reviewing the Agreement Between Owner and Construction Manager, Professional Services Agreement, Board Agendas, Construction Meeting Minutes, emails, Consultant Reports, Policies & Procedures, project file documentation, site visits, interviews with District staff, Project Consultant (Architects), Construction Manager and various other individuals involved with the project. The objectives of our audit were to determine if the Construction Manager was entitled to a delay claim (compensation for Extended General Conditions) for 221 days at a cost of $198,900; to analyze the Change Order to determine if the number of days is reasonable, or if the Construction Manager is entitled to a different number of days, or if additional days should be granted without monetary compensation, to complete the project; and to provide management with recommendations to improve operations, based on our review of the Cypress Elementary Project. It is the opinion of the Chief Auditor that the Cypress Elementary Project was not properly managed by the Construction Manager, Project Consultant or Facilities and Construction Management (F&CM) staff. The Office of the Chief Auditor, based on our review, recommends that F&CM deny any payment for delay claims (compensation for Extended General Conditions) for 221 days at a cost of $198,900. Subsequently, the Construction Manager is seeking an additional $77,350. We also recommend that F&CM should allow the Construction Manager 221 non-compensable days to complete the Cypress Elementary Project. We provided other recommendations to improve operations, based on our review. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's May 17, 2012 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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DD-2. Internal Audit Report - Review of the Palmview Elementary School Project #1131-23-01/P000207 New Food Service Multipurpose Building, Renovations and Site Improvements - April 2012
Receive Internal Audit Report - Review of the Palmview Elementary School Project #1131-23-01/P000207 New Food Service Multipurpose Building, Renovations and Site Improvements - April 2012. This audit was performed at the request of Superintendent Robert W. Runcie, to review the Change Order listed in the January 18, 2012 School Board meeting, Agenda item JJ-8, for Palmview Elementary School, Item #015, in the amount of $254,700 for a 283 day delay that is being requested by the Construction Manager, (Hewett-Kier Construction, Inc.). The audit of the Palmview Elementary Change Order consisted of reviewing the Agreement Between Owner and Construction Manager, Professional Services Agreement, Board Agendas, Construction Meeting Minutes, emails, Consultant Reports, Policies & Procedures, project file documentation, site visits, interviews with District staff, Project Consultant (Architects), Construction Manager and various other individuals involved with the project. The objectives of our audit were to determine if the Construction Manager was entitled to a delay claim (compensation for Extended General Conditions) for 283 days at a cost of $254,700; to analyze the Change Order to determine if the number of days is reasonable, or if the Construction Manager is entitled to a different number of days, or if additional days should be granted without monetary compensation, to complete the project; and to provide management with recommendations to improve operations, based on our review of the Palmview Elementary Project. It is the opinion of the Chief Auditor that the Palmview Elementary Project was not properly managed by the Construction Manager, Project Consultant or Facilities and Construction Management (F&CM) staff. The Office of the Chief Auditor, based on our review, recommends that F&CM deny any payment for delay claims (compensation for Extended General Conditions) for 283 days at a cost of $254,700. Subsequently, the Construction Manager is seeking an additional $99,050. We also recommend that F&CM should allow the Construction Manager 283 non-compensable days to complete the Palmview Elementary Project. We provided other recommendations to improve operations, based on our review. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's June 21, 2012 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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DD-3. External Audit Report - Operational Review of Facilities and Construction Management - McGladrey LLP
Receive External Audit Report - Operational Review of Facilities and Construction Management - McGladrey LLP. At the request of the Superintendent and in accordance with the Office of the Chief Auditor's (OCA) Audit Plan for the 2011-2012 fiscal year, McGladrey, LLP was hired to conduct an Operational Review of the Facilities and Construction Management Division (F&CM). This report included specific control and compliance, testing procedures for the Parkway Middle School and Walker Elementary School projects. The report identified nine sub-processes and areas, which revealed a general lack of consistency between the F&CM's current policies and best practices in the industry. They identified thirty-six observations related to best practices and seven compliance observations. The severity of each type of observation and the potential impact on the operations were rated. Items were rated as High, Moderate or Low risk. In addition, they identified potential cost avoidance practices, provided exhibits to assist F&CM's implementation of best practice recommendations to help reduce the gap between industry best practices and current policy. In conjunction with McGladrey's compliance and best practice procedures, they reviewed various reports issued by the OCA and noted that the OCA had previously documented various observations similar to those identified in this report. It was also recommended that F&CM utilize its internal resources. Specifically, F&CM can improve the effectiveness of communications and increased cost savings measures by involving the Design Services and Contracts/Cost Estimating Departments more frequently. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's June 21, 2012 meeting. The source of funds to perform this Operational Review was the General Fund budget allocation for the Office of the Chief Auditor. The Audit fee charged by McGladrey, LLC for performing the audit was $99,950. |
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DD-4. Internal Audit Report - Audit of the Internal Funds of Selected Schools in the North, Central and South Areas
Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools in the North, Central and South Areas. Audit of the Internal Funds of Selected Schools were performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1. The Audit report represents 10 schools in which a total of 10 schools had no exceptions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's June 21, 2012 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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DD-5. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2011-2012
Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2011-2012. Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 69I-72, School Board Policy 1002.1, and School Board Policy 3204. The Audit report represents 18 locations in which a total of 18 locations had no exceptions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's June 21, 2012 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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DD-6. Internal Audit Report - Summary of Audit Activities for 2011-2012 and Proposed Audit Plan for the 2012-2013 Fiscal Year
Receive Internal Audit Report - Summary of Audit Activities for 2011-2012 and Proposed Audit Plan for the 2012-2013 Fiscal Year. The Office of the Chief Auditor has completed a significant number of financial, operational, construction and compliance audits of the District. Our audit reports were aimed at enhancing the economical and efficient use of resources, safeguarding assets and assisting management in accomplishing their established goals and objectives. We reported in the Summary of Audit Activities for the 2011-2012 fiscal year, the completed audits, reviews and trainings. As part of our audit services, our audit staff prepared and presented an appeal to the Florida Department of Education and successfully reduced the penalty related to the 2009 FTE audit adjustments by $4.5 million. We completed several construction audits, resulting in recommendations to improve internal controls and identified cost recoveries and cost avoidance for the District. We also performed a payroll audit of a District department, where we noted weaknesses in payroll and timekeeping practices and identified excessive numbers of unrecorded absences, totaling over $65,000. The report led to a Special Investigative Unit (SIU) investigation and some of the monies have been recovered. In addition, we performed a Current Status Update of Supplements, which resulted in over $332,000 in cost savings by eliminating one supplement and reducing the number of employees receiving various other non-specific supplements, as well as providing stronger controls for the monitoring of supplements. In the area of Property and Inventory audits and Internal Fund audits, we continue to see a significant number of audits that are in compliance with all policies, procedures, rules and regulations. The Proposed Audit Plan includes required audits per State Statutes and School Board Policies, as well as operational audits in the construction and business support services area. As always, we look forward to your input, so that our Audit Plan can be finalized for the new fiscal year. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's June 21, 2012 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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EE. Office of Strategy & Operations
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EE-1. Charter School Student Transportation Agreements
Approve renewal of agreements between The School Board of Broward County, Florida, and Assistance Unlimited, Inc., d/b/a Central Charter School, Charter Schools USA Coral Springs, L.C., for the City of Coral Springs Charter School, Eagles' Nest Community Charter Schools, Inc., and Smart School, Inc., to provide student school bus transportation during the 2012-13 school year. These agreements will provide student school bus transportation for the students attending Central Charter School, City of Coral Springs Charter School, Eagles' Nest Elementary and Middle Charter Schools, Eagles Charter Academy, and Smart School Charter Middle on District school buses for the 2012-13 school year. Assistance Unlimited, Inc., d/b/a Central Charter School, Charter Schools USA Coral Springs, L.C., Eagles' Nest Community Charter Schools, Inc., and Smart School, Inc., will reimburse the District at the posted school reimbursement rate, currently set at $44 per hour, for this service. The posted reimbursement rate is established annually, based on the District's previous fiscal year operational cost for school bus transportation. Notification of a change to the annual posted reimbursement rate is mailed to the designated contract administrator thirty days prior to the effective date. Future agreements will include a variable to account for the depreciation of the school bus, due to the additional bus usage attributable to providing this service. These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. Assistance Unlimited, Inc., d/b/a Central Charter School, Charter Schools USA Coral Springs, L.C., Eagles' Nest Community Charter Schools, Inc., and Smart School, Inc., will reimburse the District for the cost of this service as invoiced. |
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EE-2. Bid Recommendation $1,000,000 or Greater
Approve Bid recommendations as stated on the attached award recommendation. BID: 13-012R; TITLE: Vehicle Parts, Supplies and Related Items; Contract period: October 1, 2012 through September 30, 2017; LOCATION: Vehicle Maintenance; AMOUNT: $11,000,000 BID: 13-014R; TITLE: Musical Instruments, Supplies, Accessories, Sheet Music, Specialty Furniture and Related Items (Catalog); Contract period: November 1, 2012 through December 31, 2017; LOCATION: Various; AMOUNT: $6,250,000 BID: 13-023B; TITLE: Medical and Clinical Supplies and Equipment (Catalog); Contract period: July 24, 2012 through August 31, 2017; LOCATION: Various; AMOUNT: $2,000,000;M/WBE Vendor: Includes and award recommendation to three certified M/WBE Vendors: Medical Supply Group (White Female M/WBE: Deerfield Beach, Florida), NM Enterprises of Plantation, Inc. D/B/A Medix USA (Subcontinent-Asian M/WBE: Tamarac, Florida), Wastertrans LLC D/B/A Netcare Medical (African-American M/WBE: Plantation, Florida) Board approval of this Bid recommendation does not mean the amount shown will be spent. This amount represents the estimated contract value and may be spread among the awarded vendors through the term of this contract from available funds already included in various school/department/center budgets. All expenditures for this contract will come from existing approved school and department budgets. Staff will provide a report to the School Board semi-annually detailing expenditures by contract. |
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EE-3. Modified Agreement with MDRC
Approve the fourth modified agreement with MDRC. The attached 6/21/12 Agreement from MDRC is to modify the Original Agreement, in order to acknowledge that the Research Specialist Position has been vacant since Mr. De Rose accepted a position under Race to the Top (RTTT) in January 2012. At that time MDRC expressed a desire to reduce the position to half time for the remainder of the grant. After two attempts to fill the position as half time, MDRC has requested the project transition to an outside consultant. As such the remaining funds for the position in 2012 will be returned to MDRC to support hiring a consultant to finalize the project. In August of 2009, MDRC, a nationally known research institution agreed to award up to $100,000 per year to The School Board of Broward County, Florida (SBBC), for the purposes of participating in a five year federal grant project. The goal of this collaborative grant is to study the impact of Ninth Grade Academies that have been brought to scale districtwide. The agreement specifically was to hire a full-time Research Specialist position to assist in all aspects of the Evaluation, including assuming the lead liaison role between MDRC and SBBC. The agreement was to continue for four subsequent years, subject to funding from the U.S. Department of Education. Approved on 8/18/09, item F-1, at the Regular School Board Meeting. In July of 2011, MDRC and SBBC further modified the Original Agreement ("Second Modification") in order to identify SBBC's new Research Specialist as Diego De Rose and provide for Research Specialist's tasks. Approved on 8/16/11, item FF-6, at the Regular School Board Meeting. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The unspent funds for the Research Specialist Position ($58,851) will be returned to MDRC. The 53% funding for the Specialist position in 2013 and 2014 will be redirected by MDRC to fund a consultant. |
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FF. Office of Academics
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FF-1. New Cooperative Agreements and Calendars with Transition Services Providers for Exceptional Students Aged Eighteen through Twenty-One
Approve the New Cooperative Agreements and Calendars between The School Board of Broward County, Florida (SBBC), and Transition Services Providers for Exceptional Students aged Eighteen through Twenty-one. The School Board of Broward County, Florida (SBBC), is required under federal legislation to educate and provide Transition Services to all identified transitioning students with disabilities. "Transition Services" is a term used in the Individuals with Disabilities Education Act (IDEA) that defines a coordinated set of activities that may address, among others, the assessment, planning process, and educational and community experiences for youth with disabilities as they turn 14. The intent of Transition is to create opportunities for youth with disabilities that result in positive adult outcomes. The SBBC seeks to enter into agreements with ARC Broward, Inc., and Goodwill Industries of South Florida, Inc. These adult community sites have the commitment and the expertise needed to educate eligible transitioning exceptional students as defined by State Board of Education Rules. The contracts reflect a funding structure based on per student allocation. Transportation will continue as a required support service for Transition students in these contracts. These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. The source of $959,522 is FTE revenue. There is a financial impact of $179,042 to the district for transportation. The source of these funds is included in the transportation budget. There is no additional financial impact to the district. |
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GG. Office of Human Resources
HH. Office of the General Counsel
II. Office of the Superintendent
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II-1. New Agreement between Boyd Anderson High School and American Society of Transportation and Logistics (ASTL) to Obtain the Global Logistics Grant
REVISED Approve new agreement between Boyd Anderson High School and American Society of Transportation and Logistics (ASTL), and sign Memorandum of Understanding. Boyd Anderson High School needs to have a Memorandum of Understanding signed by The School Board of Broward County, Florida, in order to receive grant funding for implementation of a new global logistics program. Boyd Anderson High School has written a grant for adaptation of a new Global Logistics Program for educating students about the next generation of careers in logistics and international trade. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board Approval. A grant amount will be awarded in the amount of $13,500 to Boyd Anderson High School in order to implement a new global logistics academy program. There is no additional impact to the school district. |
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II-2. New Agreement between South Broward High School and American Society of Transportation and Logistics (ASTL) to Obtain the Global Logistics Grant
Approve new agreement between South Broward High School and American Society of Transportation and Logistics (ASTL), and sign Memorandum of Understanding. South Broward High School needs to have a Memorandum of Understanding signed by The School Board of Broward County, Florida, in order to receive grant funding for implementation of a new global logistics program. South Broward High has written a grant for adaptation of a new Global Logistics Program for educating students about the next generation of careers in logistics and international trade. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board Approval. A grant amount will be awarded in the amount of $13,500 to South Broward High School in order to implement a new global logistics academy program. There is no additional impact to the school district. |
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JJ. Office of Facilities & Construction
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JJ-1. Agreement for Open End Services - General Civil & Environmental Engineering Services - IBI Group (Florida) Inc.
Approve the Agreement for Open End Services with IBI Group (Florida) Inc., for General Civil & Environmental Engineering Services. The Qualification Selection Evaluation Committee recommended, and on March 21, 2011, the Board approved the selection of IBI Group (Florida) Inc. Fees will be negotiated in accordance with Article 5 of the Agreement on a per-project basis if and when such a need arises. Therefore, Board approval of negotiated fees for work under this agreement is not required. This award is the last of three for General Civil & Environmental Engineering Services. The Professional Liability Insurance has been agreed upon pursuant to Article 8, of the Agreement. Risk Management has approved the insurance including the Professional Liability Insurance. This is a three (3) year Open End Agreement with a not to exceed amount of $500,000. The agreement may be extended for one (1) year and /or $100,000. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The maximum financial impact is $500,000 unless extended with Board approval by $100,000. There is no financial impact at this time. Use of this contract is subject to the need and the availability of funds included in the Adopted District Educational Facilities Plan, Fiscal Years 2011-2012 to 2015-2016 for any projects needing this service. This item is not affecting the overall budget, therefore, it does not require a collaboration form from the Capital Budget Department. |
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JJ-2. Agreement for Open End Services - General Civil and Environmental Engineering Services - Keith and Associates, Inc.
Approve the Agreement for Open End Services with Keith and Associates, Inc., for General Civil and Environmental Engineering Services. The Qualification Selection Evaluation Committee recommended, and on March 21, 2011, the Board approved the selection of Keith and Associates, Inc. Fees will be negotiated in accordance with Article 5, of the Agreement on a per-project basis if and when such a need arises. Therefore, Board approval of negotiated fees for work under this agreement is not required. This award is the second of three for General Civil & Environmental Engineering Services. The Professional Liability Insurance has been agreed upon pursuant to Article 8, of the Agreement. Risk Management has approved the insurance including the Professional Liability Insurance. This is a three (3) year Open End Agreement with a not to exceed amount of $500,000. The agreement may be extended for one (1) year and/or $100,000. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The maximum financial impact is $500,000 unless extended with Board approval by $100,000. There is no financial impact at this time. Use of this contract is subject to the need and the availability of funds included in the Adopted District Educational Facilities Plan, Fiscal Years 2011-2012 to 2015-2016 for any projects needing this service. This item is not affecting the overall budget, therefore, it does not require a collaboration form from the Capital Budget Department. |
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JJ-3. Final Guaranteed Maximum Price (GMP) - Total Program Manager (TPM) Agreement - National Roofing of South Florida, Inc. - Roof Replacement - Hallandale High School - Project No. P.000889
Approve the Final Guaranteed Maximum Price (GMP) in the amount of $1,599,678 for Hallandale High School, Roof Replacement, Buildings #1, #2, #3, #4, and canopies to National Roofing of South Florida, Inc., Project No. P.000889. Scope: Complete roof replacement of Building #1 (approximately 219,542 square feet), Building #2 (approximately 12,165 square feet), Building #3 (approximately 2,600 square feet), Building #4 (approximately 1,575 square feet) and canopies. Existing roofs have exceeded their life expectancy and warranty, and it would not be cost effective to repair. The Board previously approved a total Construction Budget (FLCC) of $2,479,352, inclusive of a $378,000 TPM fee and Cost of Work of $2,101,352. This item results in a Final GMP of $1,599,678, inclusive of design and construction management, TPM fees of $378,000 and Cost of Work of $1,221,678. Additional information has been provided as requested by the Board (see Exhibit 4). The Final GMP Manual is available for review at the Facilities and Construction Management Division. This Agenda Item (JJ-3) and Agenda Item JJ-4 are companion items which identify two alternative delivery methods for the same construction project. This item (JJ-3) proposes a Total Program Manager delivery method which is recommended by Staff for this project. Item JJ-4 proposes an alternative means of procurement using a Hard Bid process. Staff does not recommend approval of Item JJ-4, as that method has the potential for being more time consuming and costly. The funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015, Page 94 for $2,499,305. Based on the attached PFA, this project is estimated to cost $1,599,678, which is $899,627 below the budget approved in the Adopted District Educational Facilities Plan and these funds will be placed in the Capital Projects Reserve. |
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JJ-4. Authorization to Advertise for Bids - Roof Replacement - Hallandale High School - Project No. P.000889
Approve Authorization to Advertise for Bids for Roof Replacement, Hallandale High School, Project No. P.000889. Scope of Work: Complete roof replacement of Building #1 (approximately 219,542 square feet), Building #2 (approximately 12,165 square feet), Building #3 (approximately 2,600 square feet), Building #4 (approximately 1,575 square feet) and canopies. Existing roofs have exceeded their life expectancy and warranty, and it would not be cost effective to repair. Contract Estimate: $1,437,161; Total Project Estimate: $1,731,485 (See Exhibit 4 for detailed information.) The Bidding Documents shall be based upon the documents prepared by National Roofing of South Florida, Inc. and be published upon Board approval of this item. This Agenda Item (JJ-4) and Agenda Item JJ-3 are companion items which identify two alternative delivery methods for the same construction project. This item (JJ-4) proposes a Hard Bid delivery method which Staff does not recommend, as this method has the potential for being more time consuming and costly. The funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal Years 2010-2011 to 2014-2015, Page 94 for $2,499,305. Based on the attached PFA, this project is estimated to cost $1,731,485, which could potentially be $767,820 below the budget approved in the Adopted District Educational Facilities Plan. The project budget will be adjusted at the time the Board approves the Bid award. |
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JJ-5. Award of Contract - Construction Services Minor Projects - (Fire Sprinkler and Fire Suppression Systems Item #1) - Various Locations - Sprinklermatic Fire Protection Systems, Inc. - Francis Engineering, Inc. - Bid No. 2011-03-FC
Approve Award of two (2) term construction contracts for Bid No. 2011-03-FC, Construction Services Minor Projects (Fire Sprinkler and Fire Suppression Systems - Item #1), Various Locations, to the low bidder (Main) and second low bidder (Alternate) meeting the bid specifications, Sprinklermatic Fire Protection Systems, Inc., and Francis Engineering, Inc. in the Contract Amount of $800,000 each. Contractor: Sprinklermatic Fire Protection Systems, Inc. (Main); Francis Engineering, Inc. (Alternate) Scope of Work: The purpose of this Bid is to establish term contracts for procurement of Fire Sprinkler and Fire Suppression services with one main contractor and one alternate contractor, for various fire sprinkler and fire suppression projects, as needed, when needed, to meet scheduled and unscheduled project needs as required for Item #1, which is for projects up to $199,999. The contract term shall be for three (3) years in a cumulative amount not to exceed $800,000 each, with an option to renew for one additional year and an additional $200,000 each. In the event the main contractor fails to perform or otherwise cannot meet the projected requirements as specified in Document 00410, Bid Form, staff may award projects to the alternate contractor. Although the number of construction projects has been reduced in the Capital Plan, there is an appropriation of approximately $13,320,000 in various categories including Additions (such as Media Centers and Kitchen/Cafeterias), Remodeling & Renovations, Indoor Air Quality, Safety and ADA for fiscal year 2011-2012. Budgeted for fiscal year 2012-2013 is $10,150,000 and for fiscal year 2013-2014 is $6,500,000. The maximum financial impact is $2,000,000 including these awards of $1,600,000 and the renewal amounts of $400,000. There is no financial impact at this time. This agenda item does not commit any District funds, nor does it create a guarantee of any work for Minor Projects - Fire Sprinkler and Fire Suppression Contractors. This establishes purchasing authority only so that if there is a properly funded project that requires fire sprinkler and fire suppression services, these contractors can be used. Since this item is not affecting the Capital Budget, it does not require a collaboration form from the Capital Budget Department. |
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JJ-6. Award of Contract - Construction Services Minor Projects - (Fire Sprinkler and Fire Suppression Systems - Item #2)- Various Locations - Sprinklermatic Fire Protection Systems, Inc. - Francis Engineering, Inc. - Bid No. 2011-03-FC
Approve Award of two (2) term construction contracts for Bid No. 2011-03-FC, Construction Services Minor Projects (Fire Sprinkler and Fire Suppression Systems - Item #2), Various Locations, to the low bidder (Main) and second low bidder (Alternate) meeting the bid specifications, Sprinklermatic Fire Protection Systems, Inc., and Francis Engineering, Inc. in the Contract Amount of $4,000,000 each. Contractor: Sprinklermatic Fire Protection Systems, Inc. (Main); Francis Engineering, Inc. (Alternate) Scope of Work: The purpose of this Bid is to establish term contracts for procurement of Fire Sprinkler and Fire Suppression services with one main contractor and one alternate contractor, for various fire sprinkler and fire suppression projects, as needed, when needed, to meet scheduled and unscheduled project needs as required for Item #2, which is for projects from $200,000 up to $1,000,000. The contract term shall be for three (3) years in a cumulative amount not to exceed $4,000,000 each, with an option to renew for one additional year and an additional $1,000,000 each. In the event the main contractor fails to perform or otherwise cannot meet the projected requirements as specified in Document 00410, Bid Form, staff may award projects to the alternate contractor. Although the number of construction projects has been reduced in the Capital Plan, there is an appropriation of approximately $13,320,000 in various categories including Additions (such as Media Centers and Kitchen/Cafeterias), Remodeling & Renovations, Indoor Air Quality, Safety and ADA for fiscal year 2011-2012. Budgeted for fiscal year 2012-2013 is $10,150,000 and for fiscal year 2013-2014 is $6,500,000. The maximum financial impact is $10,000,000 including these awards of $8,000,000 and the renewal amounts of $2,000,000. There is no financial impact at this time. This agenda item does not commit any District funds, nor does it create a guarantee of any work for Minor Projects - Fire Sprinkler and Fire Suppression Contractors. This establishes purchasing authority only so that if there is a properly funded project that requires fire sprinkler and fire suppression services, these contractors can be used. Since this item is not affecting the Capital Budget, it does not require a collaboration form from the Capital Budget Department. |
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JJ-7. Change Order #11 - LeMartec Engineering and Construction Corporation - Lanier-James Education Center - Replacement School on New Location/Demolish Existing Facility - Project No. P.000077
Approve Change Order #11, LeMartec Engineering and Construction Corporation, Lanier-James Education Center, Replacement School on New Location/Demolish Existing Facility, Project No. P.000077. Lanier-James Education Center (SAAC); Change Order 011; Total: $42,769, 28 days Consultant Error $3,271 Consultant Omission $12,275 Owner Request $27,223 The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2011-2012 to 2015-2016. |
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JJ-8. Change Order #2 - Balfour Beatty Construction, LLC - Parkway Middle - Phased Replacement - Project No. P.000133
Approve Change Order #2 for Balfour Beatty Construction, LLC, Parkway Middle, Phased Replacement, Project No. P.000133. Parkway Middle; Change Order 002; Total: $0, 188 days Owner Request $0 The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2011-2012 to 2015-2016. |
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JJ-9. Payment of Contingency Use Directive No. 02 - Balfour Beatty Construction, LLC - Phased Replacement - Parkway Middle School, Fort Lauderdale - Project No. P.000133
REVISED Approve the payment of $181,577.16 as described by Contingency Use Directive Number 02, executed January 31, 2012. Per the plans, a new electrical service was added to service all of the new buildings, and those existing buildings scheduled to remain in service after the completion of Phase II, during the construction of Phase I. In order to have all life-safety systems powered from a single source, existing buildings 1, 2, 3, 4, 22, and 24 were switched to the account for the new electric service in 2010. The Construction Manager at Risk, Balfour Beatty Construction, LLC, paid the entire electrical bill for this new service from November 15, 2010 until January 13, 2012, including the portion for existing buildings. This is not required by the contract and must be reimbursed. The School Board of Broward County, Florida (SBBC) staff and an independent estimator have determined that $181,577 is the District's proportional share of the total electrical bill for the period in question. The funds for payment of $181,577.16 |
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KK. Office of Financial Management
LL. Office of Portfolio Services
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LL-1. Grant Applications
Approve the submission of grant applications to: A. 21st Century Community Learning Centers (21st CCLC) Program, $2,485,098 B. Child Welfare - Education System Collaborations to Increase Educational Stability, $477,021 C. Common Core State Standards 2012 Summer Institute Grant, $43,500 D. Community Oriented Policing Services, $345,673 E. Elementary and Secondary Counseling Program (Passport to Peace), $1,178,522 F. Elementary and Secondary Counseling Program (Project Connect), $1,145,605 G. Fuel Up to Play 60 Grant, $8,000 H. Head Start/Early Head Start, $14,777,559 I. Learning Labs in Libraries, $97,165 J. Mary Turner and Nancy France Fund Grant Applications, $14,924 K. Whole Kids Foundation School Garden Grant, $4,000 Copies of the full grant applications are available at the Board Members' Office on the 14th floor of the KC Wright Building. The potential positive financial impact is $20,577,067 from various sources. Except for the required $3,429,311 cash match for the Head Start/Early Head Start Program to be allocated from the General Fund Unappropriated Fund Balance, there is no additional financial impact to the District. |
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LL-2. Agreement with the Broward Cultural Council for Arts in Education
Approve the agreement with the Broward Cultural Council and funding in the amount of $20,000. The School Board of Broward County, Florida and the Broward Cultural Council have previously worked as partners to provide cultural, artistic and educational services to schools, students and teachers. Under this agreement, each party will contribute $20,000 to fund artistic residency programs for schools and professional development workshops. The total artistic funding under this agreement is $40,000. The term of the agreement is August 1, 2012, through July 26, 2013. The agreement will provide the following services: artistic residencies in public schools and professional development workshops for educators. Approximately $15,000 will be allocated to fund artist in residency projects. Funding will support three residency projects in the amount of $5,000 each. All Broward County Public Schools are eligible to apply for residency projects. Projects shall focus on integrating the arts into language arts and reading. Artists selected for residencies must be a participant in Broward County's Arts Education Directory Program administered by the Broward Cultural Council. The residency projects will provide arts experiences to students and teachers that offer an opportunity to understand the creative process and value of art disciplines. By working side by side with professional artists in the residencies, students will become appreciators and producers of the arts. Applications for Arts in Education residency projects will be forwarded to all schools. A joint committee of representatives from the Broward Cultural Council and The School Board of Broward County, Florida will rank and select the qualified school applicants. The agreement with the Broward Cultural Council funds in the amount of $25,000 a yearlong series of professional development presentations and workshops. The professional development services include: August 17, 2012: Arts Conference: National Standards in the Arts, Presented by Scott C. Shuler, ($3,000) Co-chair of the writing team updating National Standards in Music and currently serves as president of The National Association for Music Education. He is the Arts Education Specialist for the Connecticut State Department of Education. He previously served as Assistant Superintendent for Curriculum and Instruction for the Simsbury Public Schools and as an associate professor at California State University, Long Beach. An experienced K-12 and college music teacher and active clinician, Dr. Shuler holds numerous awards for teaching, writing and leadership from state and national organizations. He served on the task forces that developed America's first National Standards in Music in 1994; co-chaired the development of the music section of the 1997 National Assessment of Educational Progress (NAEP) in the Arts; co-chaired the CCSSO interstate arts assessment consortium; and served as president of the National Council of State Supervisors of Music. October 25, 2012: Gifted & Talented Symposium, The Arts and Multiple Intelligences: Gifted, Talented and Underachieving Students - Presented by Eric Booth, ($3,500) Booth is described as one of America's most creative and effective teachers of the arts. In arts education, he has taught at Juilliard (13 years), Stanford University, NYU, Tanglewood and Lincoln Center Institute (for 25 years), and The Kennedy Center (12 years). He was the Faculty Chair of the Empire State Partnership program for three years (the largest arts-in-education project in America), and held one of six chairs on The College Board's Arts Advisory Committee for seven years. He serves as a consultant for many organizations, cities and states and businesses around the country, including six of the ten largest orchestras in America, and five national service organizations. He consults with arts organizations, businesses, boards of directors, state arts and education agencies, national arts organizations and occasionally to high tech and medical firms on their innovation work. He is widely referred to as one of the nation's most creative teachers and as the father of the teaching artist profession, and this is one of many topics he consults on. Formerly the Director of the Teacher Center of the Leonard Bernstein Center, he is a frequent keynote speaker on the arts to groups of all kinds. He delivered the closing keynote speech to UNESCO's first ever worldwide arts education conference (Lisbon 2006), and gave the keynote speech to the first world conference on orchestras connections to communities (Glasgow 2007). He recently completed a six-week speaking tour of Scotland and Australia. He is the Senior Advisor to the Music National Service initiative (lead trainer and training designer for MusicianCorps); and he is also Senior Advisor to El Sistema USA, a national organization training Abreu Fellows and spearheading the development of El Sistema-related sites around the U.S. Date TBD - 2013: Kennedy Center Seminar: "Giving Cues: Developing Performance Materials for Young People," ($3,500) This seminar demonstrates ways to develop attractive, educationally sound materials that arouse students' interest and stimulate thoughtful, active responses to performances. Participants leave the seminar with inspiration and direction for creating their own guides. Date TBD - 2013: Kennedy Center Seminar: "Mapping the Journey: Planning Effective Residencies for Students," ($3,500) This seminar is appropriate for both artists and educators who are teaching students in classroom settings. Participants consider a residency's purpose, examine options for design, and select and organize residency components. They leave the seminar having begun their own residency plan which includes an arts-integrated topic, rationale, a residency description, expected results, responsibilities of the teachers, and an overview of each class or session. Date TBD - 2013: American Dance Legacy Institute, ($5,000) Sponsored by The National Endowment for the Arts, Brown University Creative Arts Council, and Brown University Department of Theatre, Speech and Dance, the American Dance Legacy Institute, based in both New York and at Brown University in Providence, Rhode Island, documents and preserves dances (both historical and contemporary) by important modern choreographers. In addition, ADLI makes these dances available to studios, schools, independent teachers and their students. ANYONE and EVERYONE has access to these masterworks thereby allowing many more people the opportunity to experience exceptional choreography. ADLI will conduct a workshop presentation on choreography. Date TBD - 2013: Arts Conference: TBD - Keynote Speaker, ($3,000) Date TBD - 2013: Gifted & Talented Symposium: TBD, ($3,500) This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed by Broward County Government after School Board approval. There is a financial impact of $20,000. The source of these funds is the Department of Athletics and Student Activities budget. There is no additional financial impact to The School Board of Broward County, Florida. |
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LL-3. Renewal of the Workforce One Employment Solutions Renewal Sublease Agreement and The School Board of Broward County, Florida for Community School North
Approve the Workforce One Employment Solutions Renewal Sublease Agreement with The School Board of Broward County, Florida for the Community School North. Community School North has continually occupied the 1800 square foot premises located at 2680 West Oakland Park Boulevard since July 1995. During those years, classes offered were ESOL, ABE, and GED classes. The most recent sublease agreement between Workforce One Solutions and The School Board of Broward County, Florida commenced on July 1, 2009 and expired on June 30, 2012. This proposed renewal will provide classroom space for three years through June 30, 2015, at an increased rate of $.49 cents per square foot, which equates to an additional $73.50 per month. This renewal provides for a 60-day cancellation clause. This Sublease Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is a financial impact to the School District of $19,692 per year. The source of funds is the Community School North budget. |
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LL-4. Lease Agreement between The School Board of Broward County, Florida and Florida Computer Partners, LLC
Approve the Lease Agreement with Florida Computer Partners, LLC. This community based location forms part of the initial group of off campus sites which will provide classroom space for the Off Campus Learning Centers (OCLC). The OCLC provides a full 24 credit high school diploma, credit recovery/retrieval, and technical school opportunities for students who have dropped out of school or who are at risk of dropping out of school. The current Lease Agreement between The School Board of Broward County, Florida, and the Florida Computer Partners, LLC was entered into in August 2009, and would expire on July 31, 2012. This Lease Agreement is for a term of three years with a 90 day cancellation clause by either party. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The annual financial impact to the School District's OCLC Budget is $28,647. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the School District, therefore this item does not require a collaboration form from the Capital Budget Department. |
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LL-5. Agreement with Memorial Healthcare for Athletic Trainer Services (ADDED ITEM)
Approve Agreement with Memorial Healthcare to provide athletic trainer and physician services to student athletes attending eight Broward County Public High Schools. The Agreement runs from August 6, 2012 through August 5, 2013. The athletic trainer program between Memorial Healthcare and The School Board of Broward County, Florida, is consistent with the intent of Florida Statute 1012.46, Athletic Trainers. Pursuant to this provision, the goal of the Legislature is to have school districts employ and have available an athletic trainer in each high school. School districts may establish and implement the athletic injuries prevention and treatment program. Central to this program should be employment and availability of persons trained in the prevention and treatment of physical injuries that may occur during athletic activities. There is no increase in financial costs to the school system for athletic trainer services in 2012-2013. The financial impact remains unchanged since the 2009-2010 fiscal year. The School Board of Broward County, Florida, has contracted with Memorial Healthcare for the past four years to provide athletic trainer and physician services at high schools located in Memorial Healthcare?s service zone (approximately 8 high schools). The athletic trainer provides immediate and essential services to protect the safety and welfare of students engaged in interscholastic sports. The function of the athletic trainer is to provide services regarding the prevention, recognition, emergency care, treatment and rehabilitation to student athletes. The athletic trainer directs the high schools sports medicine programs. Licensed and nationally certified athletic trainers hold the highest level of skill and training in the sports medicine industry. Athletic trainers have extensive educational background in human anatomy, human physiology biomechanics and exercise physiology. Nationally certified trainers are trained in six major practice domains: prevention, clinical evaluation and diagnosis, immediate care, treatment, rehabilitation and reconditioning, organization and administration and professional responsibility. Athletic trainers are critical to the health, welfare and safety of student athletes. Trainers are the first responders to students injured at practices and games. Under the agreement, Memorial Healthcare will provide the following contractual services: - Staff each high school with a licensed and nationally certified trainer. The athletic trainers must be certified by the National Board of Certification (BOC) and be licensed by the State of Florida. - The certified athletic trainer conducts clinical assessment and administers standard techniques of first aid to the acutely ill/injured athlete, protecting the athlete from further injury. The athletic trainers educate the student athlete and provide direct services to the athlete on hydration, concussion recognition and awareness, conditioning, nutrition, performance, enhancement training and injury care. All athletic trainers are certified in CPR and First Aid. Before practices and games, the athletic trainers prepare athletes with pre-game taping, padding and bracing joints and limbs. - Memorial Healthcare certified trainers will attend all football games, practices and other high trauma athletic events to provide immediate assessment, evaluation and basic treatment. - The certified athletic trainers shall serve as the cornerstone of the school system?s concussion management program. Memorial Healthcare is responsible for hiring, employing, insuring and paying all athletic trainers. The School Board does not pay any fringe benefit costs for athletic trainer services. Financial costs for the program have remained unchanged for the past three school years. The cap on the number of hours performed by each athletic trainer is 1,212. It is important to note that the hourly rate of athletic trainers is $28.75 per hour. The equivalent dollar value of an athletic trainer based on 1,212 hours is $35,000 per trainer. The accumulative dollar value is $278,875 (35,000 x 8 trainers). Even with a cap on hours, the district is receiving a $278,875 value for a total cost of $180,000. The athletic trainers season begins with the first day of fall sports practice on August 6, 2012. Consistent with Florida Statute 1012.46, Dade County Public Schools and Palm Beach School Board provide nationally certified trainers at their high schools. A comparison of the costs and benefits of the program are provided below. It should be noted that to replicate the Dade model in Broward would cost in excess of $2,000,000. The Dade model employs full time trainers and pays them on the teacher's salary schedule. Further, Dade County trainers' compensation includes full fringe benefit package. Employment Status - Hours - Cost- Trainer Certification Dade County: Full time employees - No cap on hours - $70,000 per year with benefits per athletic trainer - Yes, licensed and nationally certified Palm Beach County: Contract with multiple agencies for part time services -1,000 hours per year -$22,500 per athletic trainer - Yes, licensed and nationally certified Broward County: Contract with Broward Health and Memorial Healthcare for part-time services - Cap on hours per trainer, per year is 1,212 (Value is $35,000) - Memorial Healthcare - $22,500 per athletic trainer - Yes, licensed and nationally certified This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The agreement has been approved by Memorial Healthcare. The total financial impact for the 2012-2013 school year is $180,000. The source of funding is $180,000 from the general fund restricted budget allocation for Memorial Healthcare trainers. |
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LL-6. Lease Agreement between The School Board of Broward County, Florida and Faith United Church of Christ Ft. Lauderdale, Inc. (ADDED ITEM)
Approve the Lease Agreement with Faith United Church of Christ Ft. Lauderdale, Inc. This community based location is one of the off campus sites which will provide classroom space for the Off Campus Learning Centers (OCLC). The OCLC provides a full 24 credit high school diploma, credit recovery/retrieval, and technical school opportunities for students who have dropped out of school or who are at risk of dropping out of school. The current Lease Agreement between The School Board of Broward County, Florida and the Faith United Church of Ft Lauderdale, Inc. was entered into in August 2009, and would expire on July 31, 2012. This Lease Agreement is for a term of three years with a 90 day cancellation clause by either party. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The annual financial impact to the School District's OCLC Budget is $34,680. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the School District, therefore this item does not require a collaboration form from the Capital Budget Department. |
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LL-7. Lease Agreement between The School Board of Broward County, Florida and Hallandale Church of God, Inc. (ADDED ITEM)
Approve the lease agreement with Hallandale Church of God, Inc. This community based location is one of the off campus sites which will provide classroom space for the Off Campus Learning Centers (OCLC). The OCLC provides a full 24 credit high school diploma, credit recovery/retrieval, and technical school opportunities for students who have dropped out of school or who are at risk of dropping out of school. The current Lease Agreement between The School Board of Broward County, Florida and the Hallandale Church of God, Inc. was entered into in August 2009, and would expire on July 31, 2012. This Lease Agreement is for a term of three years with a 90 day cancellation clause by either party. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The annual financial impact to the School District's OCLC Budget is $25,755. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the School District, therefore this item does not require a collaboration form from the Capital Budget Department. |
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LL-8. Lease Agreement between The School Board of Broward County, Florida and Young Men's Christian Association (YMCA) of Broward County, Florida, Inc. (ADDED ITEM)
Approve the Lease Agreement with the Young Men's Christian Association of Broward County, Florida, Inc. This community based location is one of the off campus sites which will provide classroom space for the Off Campus Learning Centers (OCLC). The OCLC provides a full 24 credit high school diploma, credit recovery/retrieval, and technical school opportunities for students who have dropped out of school or who are at risk of dropping out of school. The current Lease Agreement between The School Board of Broward County, Florida and the Young Men's Christian Association of Broward County, Florida, Inc. was entered into in August 2009, and would expire on July 31, 2012. This Lease Agreement is for a term of three years with a 90 day cancellation clause by either party. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The annual financial impact to the School District's OCLC Budget is $30,600. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the School District, therefore this item does not require a collaboration form from the Capital Budget Department. |
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LL-9. Lease Agreement between The School Board of Broward County, Florida and New Covenant Deliverance Cathedral, Inc. (ADDED ITEM)
Approve the Lease Agreement with New Covenant Deliverance Cathedral, Inc. This community based location is one of the off campus sites which will provide classroom space for the Off Campus Learning Centers (OCLC). The OCLC provides a full 24 credit high school diploma, credit recovery/retrieval, and technical school opportunities for students who have dropped out of school or who are at risk of dropping out of school. The current Lease Agreement between The School Board of Broward County, Florida and the New Covenant Deliverance Cathedral, Inc. was entered into in August 2009, and would expire on July 31, 2012. This Lease Agreement is for a term of three years with a 90 day cancellation clause by either party. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The annual financial impact to the School District's OCLC Budget is $28,560. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the School District, therefore this item does not require a collaboration form from the Capital Budget Department. |
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LL-10. Lease Agreement between The School Board of Broward County, Florida and The Word of the Living God Ministries, Inc. (ADDED ITEM)
Approve the Lease Agreement with. The Word of the Living God Ministries, Inc. This community based location is one of the off campus sites which will provide classroom space for the Off Campus Learning Centers (OCLC). The OCLC provides a full 24 credit high school diploma, credit recovery/retrieval, and technical school opportunities for students who have dropped out of school or who are at risk of dropping out of school. The current Lease Agreement between The School Board of Broward County, Florida and The Word of the Living God Ministries, Inc. was entered into in August 2009, and would expire on July 31, 2012. This Lease Agreement is for a term of three years with a 90 day cancellation clause by either party. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The annual financial impact to the School District's OCLC Budget is $29,019. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the School District, therefore this item does not require a collaboration form from the Capital Budget Department. |
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ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
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