Created : January 02, 2013 at 02:05 PM
July 24, 2012
Status:
Open Agenda
Receive Internal Audit Report - Summary of Audit Activities for 2011-2012 and Proposed Audit Plan for the 2012-2013 Fiscal Year.
The Office of the Chief Auditor has completed a significant number of financial, operational, construction and compliance audits of the District. Our audit reports were aimed at enhancing the economical and efficient use of resources, safeguarding assets and assisting management in accomplishing their established goals and objectives.
We reported in the Summary of Audit Activities for the 2011-2012 fiscal year, the completed audits, reviews and trainings. As part of our audit services, our audit staff prepared and presented an appeal to the Florida Department of Education and successfully reduced the penalty related to the 2009 FTE audit adjustments by $4.5 million. We completed several construction audits, resulting in recommendations to improve internal controls and identified cost recoveries and cost avoidance for the District. We also performed a payroll audit of a District department, where we noted weaknesses in payroll and timekeeping practices and identified excessive numbers of unrecorded absences, totaling over $65,000. The report led to a Special Investigative Unit (SIU) investigation and some of the monies have been recovered. In addition, we performed a Current Status Update of Supplements, which resulted in over $332,000 in cost savings by eliminating one supplement and reducing the number of employees receiving various other non-specific supplements, as well as providing stronger controls for the monitoring of supplements. In the area of Property and Inventory audits and Internal Fund audits, we continue to see a significant number of audits that are in compliance with all policies, procedures, rules and regulations.
The Proposed Audit Plan includes required audits per State Statutes and School Board Policies, as well as operational audits in the construction and business support services area. As always, we look forward to your input, so that our Audit Plan can be finalized for the new fiscal year.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's June 21, 2012 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district.
Requested Action
Receive Internal Audit Report - Summary of Audit Activities for 2011-2012 and Proposed Audit Plan for the 2012-2013 Fiscal Year.
Summary
The Office of the Chief Auditor has completed a significant number of financial, operational, construction and compliance audits of the District. Our audit reports were aimed at enhancing the economical and efficient use of resources, safeguarding assets and assisting management in accomplishing their established goals and objectives.
We reported in the Summary of Audit Activities for the 2011-2012 fiscal year, the completed audits, reviews and trainings. As part of our audit services, our audit staff prepared and presented an appeal to the Florida Department of Education and successfully reduced the penalty related to the 2009 FTE audit adjustments by $4.5 million. We completed several construction audits, resulting in recommendations to improve internal controls and identified cost recoveries and cost avoidance for the District. We also performed a payroll audit of a District department, where we noted weaknesses in payroll and timekeeping practices and identified excessive numbers of unrecorded absences, totaling over $65,000. The report led to a Special Investigative Unit (SIU) investigation and some of the monies have been recovered. In addition, we performed a Current Status Update of Supplements, which resulted in over $332,000 in cost savings by eliminating one supplement and reducing the number of employees receiving various other non-specific supplements, as well as providing stronger controls for the monitoring of supplements. In the area of Property and Inventory audits and Internal Fund audits, we continue to see a significant number of audits that are in compliance with all policies, procedures, rules and regulations.
The Proposed Audit Plan includes required audits per State Statutes and School Board Policies, as well as operational audits in the construction and business support services area. As always, we look forward to your input, so that our Audit Plan can be finalized for the new fiscal year.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's June 21, 2012 meeting.
School Board Goals
| Goal Three: Safety (2008-2011) | ||
| Goal Four: Innovation (2008-2011) |
Financial Impact
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
Source of Additional Information
Patrick Reilly 754 321-2400
Associated File Attachments
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Audit Plan (Files) | |
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ExecutedCompleteCopy&Amendment (Files) |