Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
March 19, 2002 - Special School Board Meeting - Student Expulsions and Reassignments
March 19, 2002 - Regular School Board Meeting
April 9, 2002 - Special School Board Meeting - Student Expulsions and Reassignments
April 23, 2002 - Special School Board Meeting - Student Expulsions and Reassignments
ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS
REPORTS
District Advisory Council
Broward County Council PTA
ESE Advisory Council
Broward County Association of Student Councils and Student Advisor
General Advisory Committee - Vocational, Adult and Community Education
ESOL Leadership Council
Employee Unions
Facilities Task Force
Charter Schools Task Force
M/WBE Advisory Committee
Diversity Committee
Board Members
Superintendent
CONSENT AGENDA
*FIRST REVISION, MAY 28, 2002
** SECOND REVISION, May 31, 2002
*** UPDATE, JUNE 3, 2002
**** SECOND UPDATE, JUNE 4, 2002
A. Resolutions
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1. A-1. Resolution #02-64 - Required Plat Improvements - Manatee Bay Elementary (Elementary "P")
Adopt resolution 02-64, Required Plat Improvements - Manatee Bay Elementary (Elementary "P") which are required by the plat. |
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B. Board Members
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1. B-1. Appointment Of Two School Board Members To The Long Range Facilities Master Plan Steering Committee (DEFERRED 5/21/02)
** REVISED Approve the appointment of two School Board Members to the Long Range Facilities Master Plan Steering Committee. On April 9, 2002, the Board approved the agreement with URS Corporation to produce a long range facilities master plan for the district. The master plan project is now underway. Critical to the facility master plan is the process used to develop it. As part of the URS proposal, a steering committee will be formed to guide the facility planning process. In order to form a successful steering committee, it is important that its members be representative of the entire community. The committee will comprise a cross-section of school personnel, parents, students, and community members. Two School Board Members will represent the Board on the steering committee. A tentative schedule for community engagement, steering committee meeting dates, and leadership briefings has been developed. There is no financial impact to the district. |
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C. Board Policies
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1. C-1. Policy 5.8: Proposed Code of Student Conduct (2002-2003)
Adopt the proposed Policy 5.8: Code of Student Conduct for the 2002-2003 school year, at this final reading. |
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2. C-2. Revisions to School Board Policy 7003 - Selection of Engineers and Architects
Adopt the revisions to School Board Policy 7003 at this final reading. |
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3. C-3. Revisions to School Board Policy 7009 - Awarding of Design-Build Contracts
Adopt the revisions to School Board Policy 7009, at this final reading. |
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4. C-4. Revisions to School Board Policy 7010 - Awarding of Construction Management at Risk Contracts
Adopt the revisions to School Board Policy 7010, at this final reading. |
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5. C-5. * Proposed Revised Job Description and Minimum Qualifications for the Position of Director, Diversity & Cultural Outreach for the School Board of Broward County, Florida 2002-2003 Organizational Chart
Approve the proposed revised job description and minimum qualifications for the Director, Diversity & Cultural Outreach for the School Board of Broward County, Florida effective immediately. Authorization is requested to advertise this position immediately. This position will not be filled until final approval is received from the School Board. This is the first reading. |
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D. Management/Facility Audits
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1. D-1. Audit of the Internal Funds at 10 Schools in South Central Area.
Receive Report on Audit of the Internal Funds at 10 Schools in South Central Area. Audited the internal accounts of the schools listed below for the fiscal years-ended June 30, 1999, June 30, 2000 and June 30, 2001 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. Four of the schools had minor audit exceptions, which were not considered to be material weaknesses. School: Dillard High School; Fiscal Year(s): 1999 and 2000 School: *Fort Lauderdale Community School; Fiscal Year(s): 2000 and 2001 School: *Fort Lauderdale High School; Fiscal Year(s): 2000 and 2001 School: *Harbordale Elementary School; Fiscal Year(s): 2001 School: New River Middle School; Fiscal Year(s): 2000 School: North Fork Elementary School; Fiscal Year(s): 2000 and 2001 School: *Parkway Community School; Fiscal Year(s): 2000 and 2001 School: *Plantation Community School; Fiscal Year(s): 2000 and 2001 School: Plantation High School; Fiscal Year(s): 2000 and 2001 School: *Sunrise Middle School; Fiscal Year(s): 2000 and 2001 The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee_s May 10, 2002 meeting. *Denotes Schools With No Audit Exceptions There is no financial impact to the School District. |
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2. D-2. Audit of the Internal Funds at 11 Schools in North Area
Receive Report on Audit of the Internal Funds at 11 Schools in North Area. Audited the internal funds of the schools listed below for the fiscal year-ended June 30, 2001 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. One school had a minor audit exception, which was not considered to be a material weakness. Schools: *Coconut Creek Elementary School; Fiscal Year: 2001 Schools: *Coconut Creek High School; Fiscal Year: 2001 Schools: *Crystal Lake Community School; Fiscal Year: 2001 Schools: *Crystal Lake Middle School; Fiscal Year: 2001 Schools: *Deerfield Beach Middle School; Fiscal Year: 2001 Schools: Margate Middle School; Fiscal Year: 2001 Schools: *Markham Elementary School; Fiscal Year: 2001 Schools: *McNab Elementary School; Fiscal Year: 2001 Schools: *Morrow Elementary School; Fiscal Year: 2001 Schools: *Pompano Beach Middle School; Fiscal Year: 2001 Schools: *Tamarac Elementary School; Fiscal Year: 2001 The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee_s May 10, 2002 meeting. *Denotes Schools With No Audit Exceptions There is no financial impact to the School District. |
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3. D-3. Follow-Up Review of the December 1999, "Review of Education Technology Services_ (ETS) Technology Upgrade Process (Plan 4)" (DEFERRED 4/23/02)
Receive Follow-Up Review of the December 1999, "Review of Education Technology Services_ (ETS) Technology Upgrade Process (Plan 4)." In accordance with the 2001-2002 Audit Plan, the Office of Management/Facility Audits performed a follow-up review of the December 1999, "Review of Education Technology Services_ (ETS) Technology Upgrade Process (Plan 4). The primary objective of the follow-up review was to determine whether recommendations brought out in the original report have been implemented and whether the recommendations have created stronger internal controls and business practices over the Plan 4 project. Our original report disclosed twenty (20) observations and recommendations for improvement. We concluded that seven (7) observations and recommendations were resolved, four (4) were partially resolved, three (3) were improved and six (6) were unresolved. In addition, a recommendation was made to improve contract administration of existing contracts with tele-communication vendors and specific steps to be taken to enhance the Plan 4 Project. This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee_s March 27, 2002 meeting. There is no financial impact to the School District. |
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4. D-4. Interim Audit Report of the CM@Risk Contract for HHH High School
Receive Interim Audit Report of the CM@Risk Contract for HHH High School. In accordance with the 2001-2002 Audit Plan, the Office of Management/Facility Audits is performing a review of various CM @ Risk contracts. This interim audit report of the CM @ Risk contract for "HHH" High School is part of an on-going series of reviews intended to determine if the District_s assets are being properly safeguarded. We focused our review on the reimbursable general conditions for the CM @ Risk Contractor_s pay applications #1-#14 (period through 12/31/01). Observations and recommendations were made to strengthen the payment review process for reimbursable general conditions, to ensure that reimbursable costs are in compliance with contract terms and enhancing the contract language to improve terms and conditions for reimbursable rental equipment expenses. In addition, we recommended that Facilities and Construction Management Division personnel and UBC Inspectors should not accept "unauthorized compensation" and strictly adhere to School Board policy and Florida State Statutes. This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's May 10, 2002 meeting. There is no financial impact to the School District. |
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5. D-5. Ernst and Young LLP_s: High Level Assessment of: SAP R/3 HR/Payroll Implementation and Supported Business Processes
Receive Ernst and Young LLP_s: High Level Assessment of: SAP R/3 HR/Payroll Implementation and Supported Business Processes. As part of the continuing effort to review the new payroll system Ernst and Young LLP provided a High Level Assessment of the SAP R/3 HR/Payroll Implementation and Supported Business Processes, as part of the 25-hour advisory services included as part of the Audit agreement. The objectives of the engagement was to provide the District with a limited high level assessment of the SAP R/3 Implementation of the Human Resources Process, Payroll Process, Payroll interfaces to Accounting Processes and Reporting requirements. The firm identified critical business processes that need to be properly implemented and/or stabilized in the SAP environment. There were fourteen observations and recommendations provided by Ernst and Young LLP relating to the closing of the financial books, payroll overpayments, key reports required and insufficient formalized knowledge transfer from consultants to School Board of Broward County employees. District Management has provided responses to the Review, which are included in the report. This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's May 10, 2002 meeting. There is no financial impact to the School District. |
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E. Support Services
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1. E-1. Recommendations on Summer Food Service Agreements
Approve the Summer Food Service Agreements with the City of Hallandale Beach and The Young Men's Christian Association of Broward County. The cities and agencies listed are desirous of obtaining food for the summer food service programs they are sponsoring, and are requesting that their meals be vended by the Food and Nutrition Services Department. The costs of these vended meals will be covered by the revenue received from the cities and agencies. |
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2. E-2. Bid/RFP And Other Financial Recommendations Less Than $500,000
Approve the following Bid/RFP and other financial recommendations less than $500,000. BID/RFP: 22-175B; TITLE: Hand Soaps and Dispensers; LOCATION: Various; AMOUNT: $250,000 BID/RFP: 22-196H; TITLE: Kindergarten Supplies; LOCATION: Various; AMOUNT: $400,000 BID/RFP: 22-199N; TITLE: School Bus Video Surveillance System; LOCATION: Vehicle Maintenance; AMOUNT: $300,000 BID/RFP: 22-207H; TITLE: Keypad/Barcode Reader; LOCATION: Food and Nutrition Services; AMOUNT: $250,000 |
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3. E-3. Additional Recommendations on Existing Contracts $500,000 or Greater (OPEN AGENDA)
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 20-017X _ Storage and Delivery of Frozen, Canned and Chilled Food Commodities (additional expenditure of $750,000 requested; $2,250,000 previously approved on 6/15/99) It is recommended that the contract with Southeast Frozen Foods Company be renewed for an additional year from July 1, 2002 through June 30, 2003 in accordance with Special Condition 4 of the bid; and that the School Board authorize an additional expenditure of $750,000. This recommendation does not require any changes to the District budget. This recommendation will allow the Food and Nutritional Services Department to continue purchasing the storage and delivery of frozen food commodities as required through June 30, 2003, and will provide for an approximate total expenditure of $3,000,000 for the award period. |
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4. E-4. Additional Recommendations on Existing Contracts Less Than $500,000
Approve additional expenditures on previously approved term contracts as shown below. These recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACTS: 1. 20-033E _ Service and Repair of Offset Presses and Bindery Equipment (additional expenditure of $0 requested; $200,000 previously approved on 6/1/99) It is recommended that the contract with Graphic Systems Services, Printer_s Parts Store, Inc., and Spinola Printers Supply, Inc., be renewed for an additional year from July 1, 2002 through June 30, 2003 in accordance with Special Condition 4 of the bid. This recommendation is not a request for additional expenditure. This recommendation will allow the Printing Services Department to continue purchasing service and repair of offset presses and bindery equipment as required through June 30, 2003. 2. 21-002H _ Off-Site Storage of Computer Media and Microfilm Files (additional expenditure of $0 requested; $50,000 previously approved on 5/2/00) It is recommended that the contract with Secure Data Storage, Inc. be renewed for an additional year from July 1, 2002 through June 30, 2003 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow Education Technology Services to continue purchasing off-site storage of computer media and microfilm files as required through June 30, 2003. 3. 21-004H _ Maintenance Agreement for Microfilm Equipment (additional expenditure of $0 requested; $50,000 previously approved on 5/16/00) It is recommended that the contract with Eastman Kodak (which has purchased Bell & Howell and their existing contracts) be renewed for an additional year from July 1, 2002 through June 30, 2003 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow Personnel Records, Psychological Services and Records Retention to continue repair of microfilm equipment as required through June 30, 2003. 4. 21-096X _ Rebuilt Injectors and Injection Pumps (additional expenditure of $0 requested; $75,000 previously approved on 9/26/00) It is recommended that the contract with Stuart Diesel Service, Inc. be renewed for an additional year from October 1, 2002 through September 30, 2003 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing rebuilt injectors and injection pumps as required through September 30, 2003. 5. 21-098X- Bus Seating Material (additional expenditure of $0 requested; $300,000 previously approved on 9/12/00) It is recommended that the contract with Reliatex, Inc. be renewed for an additional year from October 1, 2002, through September 30, 2003 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing bus seating material as required through September 30, 2003. 6. 21-130X _ Repair In and Above Ground Lifts (additional expenditure of $0 requested; $100,000 previously approved on 9/12/00) It is recommended that the contract with Newman Equipment be renewed for an additional year from October 1, 2002 through September 30, 2003 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing repair of in and above ground lifts as required through September 30, 2003. B. APPROVAL FOR RENEWAL AND ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS: 1. 21-038V _ Full Service Maintenance Agreements on Photocopy and Duplicating Machines (additional expenditure of $125,000 requested; $3,000,000 previously approved on 5/16/00) It is recommended that the contracts with Danka Imaging, Ikon Office Solutions, Riso Inc., and Xerox Corporation be renewed for an additional year from July 1, 2002 through June 30, 2003 in accordance with Special Condition 4 of the bid; and that the School Board authorize an additional expenditure of $125,000. This recommendation does not require any changes to the District budget. This recommendation will allow the District Maintenance Department to continue purchasing full service maintenance on photocopy and duplicating machines as required through June 30, 2003, and will provide for an approximate total expenditure of $3,125,000. C. APPROVAL TO CONTRACT ON A MONTH-TO-MONTH BASIS: 1. 20-272X _ Gasoline and Diesel Fuels (additional expenditure of $0 requested; $20,000,000 previously approved on 6/20/00) It is recommended that the School Board extend the subject bid with El Paso Merchant Energy on a month-to-month basis, not to exceed 90 days, through August 31, 2002 until such time as a new bid can be awarded by the School Board. The School Board is currently a participant of the Broward County cooperative bid for gasoline and diesel fuels. Due to El Paso Merchant Energy electing to not renew the current bid, it was necessary for Broward County to release an Invitation to Bid for the services awarded to El Paso Merchant Energy on the current bid. The award recommendation for the replacement bid is scheduled for the August 20, 2002 Board meeting. This recommendation does not require any changes to the District Budget. This recommendation will allow the Vehicle Maintenance Department to continue the purchase of gasoline as required. |
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5. E-5. Authorization to Release Request for Proposal (RFP)
Approve the authorization of the release of the following RFP: RFP #: 23-087V; Title: Computers, Printers and Servers; Department: Education Technology Services The RFP listed above seek proposals from qualified firms for one of the following procurement criteria: 1) technology; 2) financial services; 3) health and safety; or 4) other procurements anticipated to be in excess of $500,000. A copy of the RFP listed is attached for the School Board's consideration. The following is a brief synopsis of the intent and purpose of the RFP: 23-087V; Computers, Printer and Servers: The intent of the RFP is to request proposals from manufacturers of computer systems, servers and printers who wish to be considered as the provider of these systems to SBBC in order to secure a contract to replace the current Broward County computer bid. This RFP includes systems for both educational and administrative environments using Microsoft Windows operating systems. The scope of the RFP includes, but is not limited to, laptops and desktops, servers and printers, installation services, extended warranty, repair services and technical support. The main points of the RFP are: _ Two-Phase Evaluation: Phase I (Proposer and System Qualifications) and Phase II (Cost Proposals) _ On-Site Technical Support _ Five-Year Warranty _ M/WBE Participation There is no financial impact to the district at this time. |
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6. E-6. 2002 Opening and Closing School Times for Extended School Year and Jump Start
Approve the opening and closing times for 2002 Extended School Year and Jump Start. Schools are scheduled to open and close at times that will best utilize existing resources to provide required pupil transportation services and compensate for student and program growth. There is no financial impact to the district. |
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7. E-7. Universal Systems Technologies, Inc. (UST)
Approve the authorization of the use of Universal Systems Technologies, Inc. (UST) to continue to provide consulting services to assist the District in supporting the Human Resources Management System (HRMS) up to an amount not to exceed $400,000. Additional funding is not required. This is a request for spending authority only. Funding will be provided from the previously approved HRMS Implementation Budget. The HRMS Project has over the past ten months, since the July 2001 implementation, successfully crossed all major payroll milestones. All regularly scheduled payrolls, now approaching a total of $1 billion, have been met on schedule. District-wide employee raises were implemented and retroactively over $10 million was disbursed on or before required deadlines. Federally mandated deadlines related to payroll reporting, including the issuance of well over 30,000 W-2_s, has been successfully accomplished. Those issues, both system and reporting, that have arisen have either been resolved or are currently being addressed by a cooperative effort with the Accounting Department. From a HR perspective the SAP system has replaced all paper PAF_s except those related to the new hiring process. As the Recruitment Module is phased in over the next several months, the remaining paper PAF_s will be replaced with electronic forms. Position control is in place and is currently scheduled to be fully active in the coming fiscal year. Efforts are even underway to streamline the PAF and Position Control processes even further. ESS is operational and available to all SBBC employees. An expanded on-line Open Enrollment Pilot is scheduled for this coming fall. While yet to be rolled out, functionality to make ESS available in the internet as well as the intranet has been completed. The SAP HR system is successfully supporting business processes from Certification to Employee Training to Organizational Management. Again here, as issues arise the Implementation Team and the End-User Community are working together. In both the Payroll and Human Resources area, there remains one more major milestone to cross. We must very shortly transition between fiscal years for the first time using the new system. UST, an approved Broward minority vendor, has been retained to assist SBBC in meeting post implementation support demands. They provide experienced SAP consultants at a daily rate significantly below that previously paid under our original contract with SAP, Inc. These consultants are instrumental in assisting HRMS and SBBC in passing many of the milestones mentioned above and provide continued knowledge transfer to our staff on the intricacies and complexities of maintaining and enhancing state-of-the-art software. Spending Authority for UST was approved by the School Board in the past to bridge the gap from the end of the SAP Contract until the approval of the ETS_s Contract Staffing RFP. UST has successfully met the selection criteria for the new Contract Staffing RFP. However, the Contract Staffing RFP is being delayed due to an unrelated protest. As such, in order to maintain a continuity in their service over the critical year end period it is necessary to request your approval to authorize additional spending authority of up to $400,000 with UST. The financial impact to the district is $400,000. The source of these funds is the previously approved HRMS budget. |
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F. Curriculum and Instruction, Student Support
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1. F-1. Implementation Agreement with AVID (Advancement Via Individual Determination)
Approve the implementation agreement with AVID to deliver services to two high schools and two middle schools. Advancement Via Individual Determination (AVID) is a comprehensive program aimed at ensuring that students who might not otherwise tackle advanced academic courses will complete a college preparatory path and succeed in college. The AVID program works within the regular school day and includes an elective class, trained tutors, an AVID teacher, and a site team of teachers. The cost of implementation includes AVID membership fees, instructional materials, training institutes, travel, and tutors/mentors for students. The four schools selected for participation in the AVID pilot are Fort Lauderdale High, Sunrise Middle, Hallandale High and McNicol Middle. The Department of Research and Evaluation will conduct an evaluation at the conclusion of the first year of implementation. The contract has been reviewed by the School Board Attorney and approved as to form. The financial impact is $82,211. The College Board_s Florida Partnership for Student Achievement will contribute $42,211 to first year implementation. The $40,000 balance will come from training funds allocated to the Department of Advanced Academic Programs. Second year funding will be shared by the schools and the Department of Advanced Academic Programs. There is no additional financial impact to the school district. |
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2. F-2. Continuation Agreement with the City of Coral Springs-Track & Field Championship
Approve the agreement with the City of Coral Springs finalizing sponsorship of the 2001 State Track & Field Championships. On May 1, 2001, the School Board of Broward County approved a two-year contract with the FHSAA for the State Track and Field Championships held at Coral Springs High School. This championship event was conducted on May 3, 4, 10, and 11, 2002. Under the terms of the contract, the FHSAA was paid $30,000 for the rights to host the event at Coral Springs High School. The sources of funding for this fee are the City of Coral Springs - $10,000; Broward Alliance - $15,000 and the Broward County Athletic Association - $5,000. The agreement with the City of Coral Springs formalizes the payment of $10,000 from the City of Coral Springs to the School Board for purposes of paying the rights fee to the FHSAA. This agreement has been approved as to form by the School Board_s Attorney. There is no financial impact to the School Board of Broward County. |
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G. Human Resources
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1. G-1. * Personnel Recommendations for Instructional Appointments and Leaves for the 2001-2002 School Year and the 2002-2003 School Year
Approve the personnel recommendations for 2001-2002 and 2002-2003 appointments and leaves as listed on the attached Executive Summary and respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Substitute Teacher Approvals 3. Interim Substitute Teachers 4. Part-time Teacher Approvals 5. Teacher Extension of Calendar 6. Instructional Leaves |
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2. G-2. * Personnel Recommendations for Instructional Separation of Employment and Discipline for the 2001-2002 School Year
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education andThe School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs 2. Instructional Suspensions/Terminations |
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3. G-3. * Personnel Recommendations for Noninstructional Appointments and Leaves for the 2001-2002 and 2002 - 2003 School Years
*** AMENDMENT **** AMENDMENT #2 Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Noninstructional Employees. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Noninstructional Employees include the following sections: 1. Noninstructional Approval(s) 2. Noninstructional Reassignment Promotion(s) 3. Noninstructional Reassignment Demotion(s) 4. Noninstructional Substitutes/Temporaries 5. Noninstructional Leave(s) 6. District Managerial/Professional/Technical (None) 7. Reassignment of Current School-Based/ District Managerial/Professional Technical (None) 8. School-Based Managerial 9. Managerial Acting/Task Assignment(s) 10. Managerial/Professional/Technical Leaves (None) 11. Salary Adjustments (None) |
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4. G-4. * Personnel Recommendations for Noninstructional Separation of Employment and Discipline(s) for the 2001 and 2002 School Year
Approve the personnel recommendations for noninstructional separation of employment and discipline(s) for the 2001-2002 school/fiscal years. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Noninstructional Resignation(s)/Retirements Noninstructional Termination(s)/Suspension(s) Managerial and Professional/Technical Resignation(s)/Retirements(s) Managerial and Professional/Technical Termination(s)/Suspension(s) |
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5. G-5. * Supplemental Pay Positions - List # 19
Approve the recommended supplemental pay positions for the employees for the 2001-2002 school/fiscal year. The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2001-2002 school year. Based on the recommendations of the Principal and Area Superintendent, the employees are recommended for supplemental pay positions and are listed by name alphabetically, with location and supplement type. Principal recommended task assignments that improve the school_s program and/or operation, prints on the attached computer generated recommendation list as Non-Specific (SPL). To identify these positions, Exhibit #02 Supplemental List #19- Non-Specific Supplementals Identified is presented for your information. Non-Specific Supplements are additional Task Assignments performed beyond the employee_s regular day recommended by the Principal and approved by the Area Superintendent. These individuals meet the requirements for the supplemental positions. The total number of Supplements recommended in this item is 66. |
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6. G-6. * Approval of Teachers Out-of-Field
** REVISED Approve the attached lists of teachers to teach out-of-field in the Broward County Public Schools. This recommendation is made with the understanding that the individuals indicated will comply with all regulations of the State Board of Education and the School Board of Broward County, Florida. State Regulations require out-of-field teachers to take at least six (6) semester hours towards certification or take and pass the appropriate subject area exam. Teachers out-of-field due to the English for Speakers of Other Languages (ESOL)/Multicultural Education Training Advocacy (META) agreement are required to follow the established timeline. There is no financial impact to the district. |
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7. G-7. * Interim 2002-2003 Salary Schedules
Adopt the attached 2002-2003 Interim Salary Schedules which authorizes the continuation of the salary schedules for the 2001-2002 school year until negotiations/meet & confer sessions are completed with the various unions and employee organizations. No general pay increases, including steps, will be granted until negotiations are concluded. The attached 2002-2003 Interim Salary Schedule (bargaining unit and non-bargaining unit employees) will remain in effect until permanent schedules are adopted by the Board. With the exception of the 5% performance pay supplement available to instructional employees and school-based administrators required by Florida Statute 230.23, these schedules represent no change from the 2001-2002 salary schedules previously Board approved. This item does not generate any additional costs. Funds to cover these salary schedules are to be budgeted and approved by the Board during the budget process for the 2002-2003 year. |
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8. G-8. * Recommendation(s) for Instructional/Noninstructional Discipline for the 2001-2002 School Year
Approve the recommendation(s) for discipline as listed on the attached list for Instructional/ Noninstructional staff. All recommendation(s)s are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Office of Professional Standards & Special Investigative Unit. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. We have followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. This disciplinary action recommendation is a result of an investigation by the Office of Professional Standards & Special Investigative Unit. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. We have followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. |
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9. G-9. * Pay for Performance 5% Supplement for Instructional Personnel
Approve a joint Labor/Management IPAS (Instructional Personnel Assessment System) committee who have formulated the attached proposal for your approval. It is requested that The School Board of Broward County, Florida, approve the process for identifying instructional personnel who will be eligible for the state mandated Pay for Performance 5% Supplement. The attached summary describes the details for the process to identify and implement s.1012.22 of the Education Code, Pay for Performance. This proposal meets the state mandate and supports and aligns with the district_s Professional Pathways Policy. The Professional Pathways Policy 4214 was recently revised by the Leadership Development Committee, chaired by Dr. Robert D. Parks and Board approved on November 13, 2001. |
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H. Attorney
I. Office of the Superintendent
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1. I-1. New grant application to the Corporation for National and Community Service
Approve the submission of a new grant application to the 2002-2003 Special Volunteers Program. The Corporation for National and Community Service is inviting nonprofit organizations and agencies to participate in its Special Volunteers Program. The purpose of the Special Volunteers Program is to support homeland security through service and volunteering. Successful applicants must include a plan for mobilizing non-paid volunteers, e.g., seniors, students, or members of the community of all ages and backgrounds, in the design of their program. The school district proposes to partner with Volunteer Broward to give high school students an opportunity to complete their community service requirements by assisting elderly citizens. By partnering with Volunteer Broward and its network of community agencies, the needs of both senior communities can be met. The proposed program will enhance the school district_s existing efforts to create an intergenerational community service program. Some of the activities that have already been conducted in the past include: delivery of meals to shut ins, installation of house numbers and smoke detectors, medication inventories and postings in the home, phone mentoring, and recognition programs for the individuals involved. This grant program will bring together best practices from all of those individual projects and expand the services capacity of participating agencies. In addition, steps will be taken to commit all procedures to writing, to insure sustainability and replicability over time and throughout the community. Total amount requested is $188,305. The financial impact is $188,305. The source of funds is the Corporation for National and CommunityService. There is no additional financial impact to the school district. |
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2. I-2. Establishing a Community-Based Committee to Evaluate the Need for Funding and Potential Strategies for Unmet Capital Needs (** TIME CERTAIN 11:00 A.M.)
Approve establishment of a community-based committee to look into any and all opportunities. The school system continues to grow at a significant rate. While 11 schools are scheduled to open during the next year, additional new schools, school renovations, expansions and athletic facilities are also needed. Many of these are not currently covered under the district_s 5-year capital plan. To study the need for funds, a committee comprised of community leaders will evaluate the district_s current strategies for funding school and determine funding needed for future facility construction. It is anticipated that the committee would report its recommendations back to the School Board at a November Retreat. There is no financial impact to the School Board for the work of this committee. |
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3. I-3. ** Consultant Agreement with Florida Atlantic University (FAU) (ADDED ITEM)
Approve the consulting agreement to develop and deliver the Digital Education Teacher Academy to SBBC teachers. The consultant agreement will allow SBBC and FAU to co-develop a replicable program to provide professional development in technology integration to teachers that is research based and student achievement oriented. FAU will deliver the Digital Education Teacher Academy to 150 SBBC teachers at a cost of $568 per teacher up to a maximum of $85,200. As an incentive, teachers will receive three graduate credits. The project will have outside evaluation to assess the impact on teaching and learning in SBBC. The financial impact is$85,200 from Public School Technology Funds (PSTF). |
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J. Facilities and Construction Management
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1. J-1. Continuation of Rental/Term Lease of In-Place Portables for the 2002-2003 Fiscal Year
Approve the continuation of Rental/Term Lease of In-Place Portables used for support of construction projects, Child Development programs, Community School programs, Vocational School programs, Old Dillard Adult programs, and curriculum needs, and payment of return fees and restoration costs, for the 2002-2003 fiscal year. In order to continue the Rental/Term Lease of In-Place Portables and the payment of return fees and restoration costs, for the 2002-2003 fiscal year, it is recommended that The School Board of Broward County, Florida, accept the prices, terms and conditions as set forth in State of Florida contracts or in Bids that have been awarded by The School Board or in various governmental pricing available to The School Board at a cost not to exceed $369,000. Portables may be replaced or deleted as user requirements dictate during the fiscal year, subject to the terms set forth at the time of Portable placement. This approval will allow continued usage of In-Place Portables and authorize the Purchasing Department to release Purchase Orders for this equipment beginning July 1, 2002. The inclusion of payment of return fees and restoration costs is added herin to facilitate the return of portables to the vendors and the subsequent restoration costs for portables damaged beyond the point of normal wear and tear. The financial impact is estimated at no more than $369,000. The Source of funds is the Capital Project Funds Budget-Millage for individual construction projects and individual school and department budgets for program needs for fiscal year 2002-2003. |
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2. J-2. Pre-Qualification of Contractors - Approval of Application and Issuance of Certificates
Approve the recommendations of the Superintendent and the Contractor Pre-Qualification Review Committee including Authorization to issue Pre-Qualification Certificates. The Contractor Pre-Qualification Review Committee (CPQRC) convened on May 9, 2002 to review Pre-Qualification Applications received from the following contractors and make the following recommendations to the Superintendent of Schools: Lear Associates, Inc. _ Issue Pre-Qualification Certification R. L. Saum Construction Co. _ Issue Pre-Qualification Certification United Underground Contractor _ Not Certify Walker Design & Construction Co. _ Issue Pre-Qualification Certification The Pre-Qualification Application Reviews and recommendations were conducted in accordance with F.S. 235.31, SFEF 1999 and Board Policy 7011. There is no financial impact to the district. |
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3. J-3. First Amendment to March 10, 2000, Interlocal Agreement between The School Board of
Broward County, Florida and the City of Lauderdale Lakes (OPEN AGENDA)
Approve First Amendment of Interlocal Agreement between The School Board of Broward County, Florida and the City of Lauderdale Lakes - Park Lakes Elementary (Elementary "X"). On March 10, 2000, the School Board approved an interlocal agreement with the City of Lauderdale Lakes for the design and construction of the parent drop off for Park Lakes Elementary (Elementary "X") within the City's Vincent Torres Park. The City was to design and construct the parent drop off, pedestrian bridge, and other improvements within the park to serve the proposed school. In accordance with the agreement the City and School Board were to share in the cost of the various improvements in proportion to the benefit received by each party. The City has now completed the design, bid the job and begun the work. The final project cost is $1,707,331 including the City and School Board components of which the School Board's share is $ 882,517. The School Board had previously approved funding in the amount of $ 495,000. The City of Lauderdale Lakes is scheduled to approve this agreement on May 29, 2002. The School Board Attorney has approved this agreement as to form. The financial impact to the School District is estimated at $ 387,517, which will come from the capital projects contingency. The project is included in the Adopted District Facilities Work Program 2001-2002 to 2005-2006, Page 44. |
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4. J-4. Continuation of Rental/Term Lease of Mobile Offices In-Place for the 2002-2003 Fiscal Year
Approve the authorization of the continuation of leases for Mobile Offices, in place, for the 2002-2003 fiscal year. It is requested that the term of award of the attached Mobile Office leases be extended for one year or until alternative space can be located to house the affected programs. The extension of these bids will be at the same terms and conditions, including price, as originally accepted by the School Board of Broward County Florida. These units are used for housing administration and transportation staff and providing program space for training and testing. This fiscal year, we are not adding any leased mobile offices. We anticipate returning additional leased mobile offices during the coming fiscal year as older district owned units become available. Funding includes estimate for return fees. The financial impact is estimated at no more than $85,000. Funds have been included in the Facilities and Construction Management Portables Budget. |
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5. J-5. Renewal of the Lease Agreement with Realty Masters for Dillard Community School
Approve the renewal of the lease agreement with Realty Masters for use by Dillard Community School. Dillard Community School will continue to utilize classroom space at 1019 and 1021 NW 9th Avenue, Fort Lauderdale for ESOL, ABE and GED classes. The renewal agreement will provide classroom space from July 1, 2002, through June 30, 2003. The facility has been inspected and found to be accessible to adults with disabilities in accordance with applicable building ordinances and codes. The Board Attorney has approved the lease agreement as to form. The financial impact to the School District is $31,512. The source of funds is the Dillard Community School operating budget. |
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6. J-6. Phasing Agreement for Installation of Required Roadway
Improvements Relating to Manatee Bay Elementary (Elementary "P") - Site No. 383.1
Approve the phasing agreement for installation of required road improvements for Manatee Bay Elementary (Elementary "P"). The approval of the phasing agreement, as recommended, will assure the County that the required road improvements will be funded and constructed. This agreement is required as part of the Broward County Development Review Code. Please see Exhibit "A" for a list of required improvements. Also see Agenda Item A-1 for the companion resolution securing these improvements. The School Board Attorney has approved this agreement as to form. The financial impact on this item is addressed with companion Item A-1. |
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7. J-7. * Approve the Design Criteria Package - Volumes I, II, and III, Authorize Advertisement of the Request for Proposals and Approve the Selection Criteria Score Sheet for
"JJJ" High School RFP 2002-001 - Project No. 3861-22-01
Approve the Design Criteria Package, Volumes I, II, and III, authorize Advertisement of the Request for Proposals and approve the Selection Criteria Score Sheet for the Requests for Proposal (RFP) 2002-001, "JJJ" High School with a design capacity of 2,000 student stations and the potential for expansion to 2,875. The Design Criteria Professional, ACAI Associates, Inc., has developed the Design Criteria Package (DCP), Volumes I, II, and III for the Requests for Proposal (RFP) 2002-001, "JJJ", High School. The Athletic fields and Student parking will be constructed and funded by the City of Coral Springs. The school will be designed for a student capacity of 2,000 students with a core to accommodate future expansion to 2,875. The DCP will instruct the Design/Builder to Master Plan the site for location of a future auditorium. Design Criteria Package Volumes I, II, III and IV are available for review in the School Board Members' Conference Room. Funding is identified in the Adopted District Facilities Work Program, Fiscal Years 2001-02 to 2005-06, page 53. |
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8. J-8. * Approve Easement - Dillard High School - Phased Replacement/New Arts Center - Project No. 0371-99-02
Approve the execution of an easement with Florida Power and Light Company at Dillard High School. An easement is required for Florida Power and Light Company to provide underground service as shown on the attached sketch. The School Board Attorney has reviewed the document and approved "as to form". There is no financial impact to the district. |
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9. J-9. * Change Orders
** REVISED Approve change orders as listed for various school projects. 'X' Elementary; Change Order 01; Total: $382,480 Owner Request: $382,480 Broward Estates Elementary; Change Order 02; Total: $22,702 Owner Request: $18,152 Unforeseen : $4,550 Norcrest Elementary; Change Order 05; Total: $154,983 Owner Request: $137,927 Consultant Error: $17,056 Piper High; Change Order 01; Total: $110,366 Consultant Error : $4,095 Unforeseen: $106,271 Westglades Middle (LL) Parkland; Change Order 02; Total: $219,819 Owner Request: $70,372 Consultant Error: $144,426 Unforeseen: $3,155 CHANGE ORDER DIRECTIVE $1,866 Unforeseen $1,866 There is no additional financial impact to the district. |
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10. J-10. * Approve Award of Contract - Correction of Exterior Water Infiltration (IAQ Program) -Sawgrass Elementary and Thurgood Marshall Elementary - Project No. 3401/3291-99-05 (OPEN AGENDA)
Approve award of construction contract for Sawgrass Elementary and Thurgood Marshall Elementary, Correction of Exterior Water Infiltration (IAQ Program), Project No. 3401/3291-99-05 to the low bidder meeting specifications, Weiss & Woolrich Contracting Co., Inc. The amount of the contract shall be $1,182,000. Project Consultant: Vaughn, Wunsch, Masullo Architects Scope of Work: This project is included in the IAQ Program and includes - Roof or Parapet: Parapet Cap/Stucco & Waterproof: Seal And Waterproof /Interior Repairs. Remove Tack Board Wall-Entire Facility/HVAC: Evaluate, Test & Balance, Repair Total M/WBE Subcontractors Participation for Sawgrass Elementary School and Thurgood Marshall Elementary School, Correction of Exterior Water Infiltration (IAQ Program), African American-0%, Hispanic American-12.5%, White Females-0%, Other Minorities-0%. The sources of funds are identified in the Adopted District Budget 2001-02 pages 129 and 130 and will require an additional $695,514 from the Indoor Air Quality Contingency pages 128. |
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11. J-11. * Approve Request for Qualifications (RFQ) Boiler-Plate And Professional Service Agreements for Architectural/Engineering, Plan Review and Design Criteria Professional Services
Approve the RFQ Boiler-Plate and Professional Service Agreements for Architectural/Engineering Services, Plan Review and Design Criteria Professional Services. The RFQ Boiler-Plate and Professional Service Agreements (PSA) for Architectural/Engineering (A/E) Services, Plan Review Consulting (PRC) and Design Criteria Professional (DCP) Services have been updated to comply with revisions to Board Policy 7003. The RFQ was revised with input from staff, the School Board Attorney_s Office and the Consultants Review Committee to clarify certain language, reconfigure the criteria score-sheet, align with revisions to the selection process and update legal provisions relating to the selection process. The A/E PSA was revised with input from staff to include language relating to the Florida Building Code, clarify provisions for site planning, differentiate between basic services, supplemental services and reimbursable fees, strengthen requirements related to sub-consultants, and, hold A/Es accountable for excessive addenda during bidding. The PRC PSA was revised to align with the Florida Building Code, the newly created Building Department and the revised plan review process. The DCP PSA was revised from a continuing contract to a project specific contract, and updated to include the added current legal provisions. The Request for Qualifications Boiler-Plate with Attached Professional Services Agreements are available for review in School Board Member Office Conference Room. There is no financial impact to the district. |
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12. J-12. ** Approve Request for Qualifications (RFQ) - Architectural/Engineering, Test and Balance Services and Plan Review Services (ADDED ITEM)
Approve the RFQ for Architectural/Engineering, Test and Balance Services and Plan Review Services, and, the revisions to the Test and Balance Services Agreement. The RFQ for various Architectural/Engineering (A/E) Services and Test and Balance Services (T&B) and Plan Review Services includes the following: 1) The A/E Projects are over $500,000 in construction value and include: a) Lloyd Estates Elementary _ New Media Center, IAQ, Renovations and Miscellaneous Work. b) Orangebrook Elementary _ Master planning and a new school excluding buildings 13, 14, and 15. c) Stranahan High _ Master plan, Sports Complex and New Swimming Pool. 2) Test and Balance Services _ Necessary support for the construction projects and IAQ Program relating to HVAC Systems. Up to three firms may be awarded contracts for three years or $1,000,000 each, whichever occurs first, renewable by one year and/or $300,000 each. 3) Plan Review Services _ Plan review services to supplement Design Support and Building Department staff in addition to the two peer review agreements that expire in 2003. Up to six firms may be awarded contracts for three years or $1,000,000 each, whichever occurs first, renewable by one year and/or $300,000 each. The T&B agreement was revised with input from staff and the School Board Attorney_s Office. Revisions include clarifications, new provisions provided by the School Board Attorney, and, increases to the contract amount, term and the additional of the contract extension provision. There is no financial impact to the district. |
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13. J-13. ** Approve Award Of Contract - Traffic Improvements - Attucks Middle/Bethune Elementary Schools Project No. 0341-99-02 - Traffic Improvements - Croissant Park Elementary School Project No. 0221-21-02 - Traffic Improvements - Eagle Point Elementary School Project No. 3461-99-28 - Access Opening - Tequesta Trace Middle School Project No. 3151-21-05 (ADDED ITEM)
Approve award of a construction contract for Attucks Middle/Bethune Elementary Project No. 0341-99-02 Traffic Improvements, Croissant Park Elementary Project No. 0221-21-02 Traffic Improvements, Eagle Point Elementary Project No. 3461-99-28 Traffic Improvements, Tequesta Trace Middle Project No. 3151-21-05 Access Opening, to the low bidder meeting the bid specifications, B & A Construction Services Group, Inc. The amount of the contract shall be $492,483, which includes the Base Bid and 1 Alternate. Contractor: B & A Construction Services Group, Inc. Consultant: Miller Legg & Associates, Inc. Scope of Work: Project No. 0341-99-02 parking lot, off-site turn lane improvements and flasher design; Project No. 0221-21-02 furnish and install one cantilever mast arm school zone flasher with associated signing and striping, removal of one overhead spanwire reduced speed sign with associated electric; Project No. 3461-99-28 traffic improvements consisting of reconfiguring parent drop-off area; Project No. 3151-21-05 off-site turn-lane and minor parking lot improvements, tree removal and tree relocations. Funds for Project No. 0341-99-02 are included in the Adopted District Facilities Work Program, Fiscal Years 2001-2002 to 2005-2006, Page 21 & 23, Project No. 0221-21-02 the CFR (Capital Funding Request) 2000-2001- control #33, Project No. 3461-99-28 Adopted District Facilities Work Program, Fiscal Years 1999-2000 to 2004-2005 Appendix E _Page 35 and Project No. 3151-21-05 CFR (Capital Funding Request) 1999-00. Additional funds will come from the Capital Projects Contingency Fund as follows: additional $258,512 for Attucks Middle School / Bethune Elementary School; additional $64,214 for Croissant Park Elementary School; additional $4,444 for Tequesta Trace Middle School. Total impact $327,170. |
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K. Comptroller/Budget
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1. K-1. Revision to Capital Projects Funds Budget Amendments
Approve the attached Capital Projects Funds Amendments for Fiscal Year 2001-02. These amendments cover the months of March and April 2002. These amendments are being submitted to reflect additional revenues and appropriations of the Capital Projects Funds in order to: 1) Recognize an increase in estimated revenue 2) Adjust appropriations 3) Reallocate budgeted funds 4) Allocate time and travel to projects Additional Revenue attributed to PECO recognition of $1,588,370, Section 237.161 F.S. Loans of $162,828, and Interest earned attributed to PECO and Bonds of $55,791. |
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1. Billie Davison
2. Siobhan McCaughlin
3. Barney Schlesinger
4. Ozzie Davenport
5. Tom Jenkins
Related Downloadable Files
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03-19-02 Regular Board Minutes |