Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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August 15, 2006 – Regular School Board Meeting
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS
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Valerie Wanza, Lanier–James Education Center, 2006 Middle School Principal Achievement Award for Outstanding Leadership (ADDED)
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Chip Osborn, Charles Flanagan High School, 2006 Outstanding
High School Assistant Principal Achievement Award (ADDED)
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REPORTS
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District Advisory Council
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Broward County Council PTA
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor
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Technology Advisory Committee
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ESOL Leadership Council
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Employee Unions
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Barney Schlesinger
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2. Nancy Jastrzebski (ADDED)
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CONSENT ITEMS
A. Resolutions
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A-1. School Impact Fee Waiver for Lot 2, "Marbar Estates" According to the Plat Thereof, Plat Book 43, Page 12, City of Hollywood. Proposed by Broward Housing Solutions, a 501(C)(3) Not For Profit Entity
Adopt Resolution #07-29, which states that the School Board does not oppose action by the Broward County Board of Commissioners under provisions of the Broward County Land Development Code, waiving approximately $548 school impact fee due for the construction of 2 (1-bedroom) very low income, garden apartment affordable housing units on Lot 2, "Marbar Estates" according to the plat thereof, Plat Book 43, Page 12, located North of Wilson Street between North 16th Court and North 17th Avenue, in the City of Hollywood, and proposed for development by Broward Housing Solutions. The proposed development will consist of 2 (1-bedroom) very low income garden apartment units, which will provide affordable housing for very low income individuals as defined in Division 6 of the Broward County Land Development Code Definitions. Therefore, as proposed, the two very low income single-family units are eligible for consideration of a school impact fee waiver as cited under Section 5-184(b)(4) of the Broward County Land Development Code. Under this Section, a school impact fee waiver can be granted based on percentages in the following manner: Very Low Income - 100 percent, Low Income - 75 percent and Moderate Income - 50 percent. The Broward County Community Development Division certified the proposed development as 2 affordable garden apartment (1-bedroom) units. Based on the current school impact fee ordinance (Ordinance 97-40, effective October 1, 2005), the total school impact fee due for the project is approximately $548. Based on criteria cited in Section 5-184(b)(4) of the Broward County Land Development Code, the total $548 qualifies for school impact fee waiver. Schools affected in the 2006-07 school year are Dania Elementary, Olsen Middle and South Broward High Schools. Broward Housing Solutions is registered as a 501(C)(3) Not for Profit entity, as defined by law. There is a potential loss of approximately $548 in school impact fees. |
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A-2. Resolution No. 07-32
Roadway Improvements Maintenance - Security Coral Cove Elementary School Site 201.1
Adopt Resolution #07-32, for Roadway Improvements Maintenance Security, Coral Cove Elementary School Site 201.1. The City of Miramar requires, as a condition of accepting the improvements to SW 148th Avenue, the School Board adopt a resolution in the amount of $7,945.68 for the sole purpose of maintaining or repairing the improvements, if required. The creation of such fund shall constitute adequate security for this purpose for a period of one (1) year from the date the City Commission accepts the improvement. Exhibit "B" is a list of roadway improvements, actual cost of construction and amount of the Public Maintenance Bond. Also, see Agenda Item J-5 for the Right-of-Way Deed conveying the improvement to the City of Miramar. The financial impact to the School District is $7,945.68. The source of funds is the Adopted District Educational Facilities Plan, Fiscal Year 2006-2007 to 2010-2011, August 2, 2006, page 38. |
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B. Board Members
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B-1. Reconsideration of Item JJ-4 from the September 6, 2006, Regular School Board Meeting, entitled, Approve Construction Manager at Risk Agreement James B. Pirtle Construction Co., Inc. New Facility High School “LLL” Project Number 3971-25-03
Reconsider the approval of Item JJ-4 from the September 6, 2006, Regular School Board Meeting, entitled, Approve Construction Manager at Risk Agreement James B. Pirtle Construction Co., Inc. New Facility High School “LLL” Project Number 3971-25-03. This item is being brought forward at the request of Robin Bartleman, School Board Member, in order to have a broader discussion by the School Board regarding the size of the proposed high school. Total fees for this item are $205,300. Funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. |
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D. Office of The Chief Auditor
E. Office of Deputy Superintendent, Operations
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E-1. Bid/RFP And Other Financial Recommendations Less Than $500,000
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 27-055E (RFP); TITLE: Food and Concession Training Facility for The School Board of Broward County, Florida; LOCATION: Community Involvement; AMOUNT: No Proposals Received Board approval of these Bid/RFP recommendations does not mean that the amounts shown will be spent. These amounts represent the spending authority, which may be spread among the awarded vendors through the term of this contract from available funds already included in various school/department/center budgets. The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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E-2. Additional Recommendations On Existing Contracts Less Than $500,000
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACT: 1. 25-047B – Waste Pulping System for Cafeterias (additional expenditure of $0 requested; $800,000 originally approved on 9/21/04) It is recommended that the contract with Lace Foodservice be renewed for an additional year from November 1, 2006 through October 31, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal. This recommendation is not a request for an additional expenditure. This recommendation will allow Food and Nutrition Services and Physical Plant Operations to continue purchasing waste pulping systems for cafeterias as required through October 31, 2007. B. APPROVAL FOR RENEWAL AND ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS: 1. 24-077N– Radio Communications Equipment System Repair and Maintenance (additional expenditure of $225,000 requested; and $600,000 originally approved on 10/7/03) It is recommended that the contract with Econo Com. Inc., d/b/a Mobile Communications be renewed for an additional year from October 1, 2006 through September 30, 2007 in accordance with Special Condition 5 of the bid, authorizing contract extension; and that the School Board authorize an additional expenditure of $225,000 to the subject contract. This recommendation will allow the schools, departments and centers to continue purchasing radio communications equipment system repair and maintenance services as required through September 30, 2007, and will provide for an approximate total expenditure of $825,000 for the award period. 2. 26-049B – Plasticware and Flatware Cutlery for Cafeterias (additional expenditure of $250,000 requested; $700,000 originally approved on 10/11/05) It is recommended that the contract with Dispozo Products, Inc. be renewed for an additional year from November 1, 2006 through October 31, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal; and that the School Board authorize an additional expenditure of $250,000 to the subject contract. Dade Paper Company will not renew their bid for another year. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow Food and Nutrition Services Department to continue purchasing plasticware and flatware cutlery for cafeterias as required through October 31, 2007, and will provide for an approximate total expenditure of $950,000 for the award period. C. APPROVAL FOR ADDITIONAL PROVIDERS ON THE FOLLOWING CONTRACT: 1. 24-043N– (RFP) Research and Program Evaluation Consultant Services (additional expenditure of $0 requested; $0 previously approved on 8/1/06; $0 previously approved on 5/16/06; $0 previously approved on 7/26/05; $0 previously approved on 4/12/05; $0 previously approved on 10/19/04; and $750,000 originally approved on 3/2/04) In accordance with the provisions of the above RFP, which was approved by the School Board on March 2, 2004, additional providers of research and program evaluation consultant services may be added to the pool of currently approved providers for these services during the term of this contract, per Special Condition 7.2, Term of Contract. As a result of this provision and the recommendation of the Evaluation Committee, consisting of Dr. Cary Sutton, Research and Evaluation; Dean Vaughan, Research and Evaluation; and Ray Santos, ETS, it is recommended that Dr. Joyce V.W. Warner be added to the list of providers. Dr. Joyce V.W. Warner has experience developing research designs to examine literacy, and evaluating the impact of curriculum and instruction. Specific experience includes conducting professional development programs on literacy, assessing the impact of reading programs, and developing needs assessment instruments. This recommendation is not a request for an additional expenditure. This recommendation will allow the schools, departments and centers to continue purchasing research and program evaluation consultant services through February 28, 2007. Items submitted for renewal approval have been evaluated to determine that satisfactory service is provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents. These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. |
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E-3. Reimbursement In Lieu Of Transportation (Contract Car)
Approve reimbursement in lieu of transportation to parent or guardian of students for the 2006-2007 school year for contract car. By mutual agreement with Pupil Transportation Department, parents or guardians are afforded the option of receiving reimbursement in lieu of school bus transportation when they live in a very isolated area or when the student is a medically fragile child that requires services not easily provided on school buses, or for some other reason that the cost to the School Board would be greater to provide transportation than the cost to reimburse the parents or guardian. If students are transported to and from school in private vehicles owned by parents or guardians, the School Board will reimburse the parent or guardian the standard mileage reimbursement per mile for two round trips each day the student is in attendance at school. The parent or guardian of students at Mirror Lake Elementary, Wingate Oaks Center, Forest Glen Middle, and North Lauderdale Elementary will provide transportation in a private vehicle in lieu of required school bus service. This request is authorized under Florida Statute 1006.22 and State Board of Education Rule 6A-3.017. Funding for this reimbursement of transportation cost is included in the Pupil Transportation operation budget. |
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E-4. Recommendation on Charter School Food Service Agreement
Approve the Charter School Food Service Agreement with: Messianique Training Center and Institute, Inc. The agencies listed are desirous of obtaining food for the food service programs they are sponsoring, and are requesting that their meals be vended by the Food and Nutrition Services Department. The costs of these vended meals will be covered by the revenue received from the agency. |
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E-5. Transportation Agreement for Charter School Institute Training Center
Approve renewal of agreement between The School Board of Broward County, Florida and Charter School Institute Training Center to provide student school bus transportation during the 2006-07 school term. This agreement will provide student school bus transportation for the students attending Charter School Institute Training Center on district school buses for the 2006-07 school term. This agreement has been reviewed and approved as to form by the School Board Attorney. Charter School Institute Training Center will reimburse the district for the cost of this service as invoiced. |
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F. Curriculum and Instruction Student Support
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F-1. Continuation Contract with Family Central Inc. (FCI) for the 2006/2007 School year
Approve the continuation contract between The School Board of Broward County, Florida (SBBC) and Family Central, Inc. Approval of the contract will allow the School Board to receive funds through Family Central, Inc. as a subcontractor to its current project with the Early Learning Coalition of Broward County (ELC). The goal is to improve the quality of school readiness services. This will be done through technical assistance and training for community childcare providers. The School Board Attorney has approved this contract as to form. Family Central, Inc. will execute this agreement after School Board approval. The financial impact is $309,688.50. The source of funds is Family Central, Inc. There is no financial impact to the district. |
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F-2. Safe & Civil Schools
Approve contract for Teaching Strategies, Inc. dba Safe & Civil Schools program. This is a continuation agreement with Safe and Civil Schools. The Safe and Civil Schools series is a collection of practical materials and staff training designed to help schools improve the safety and civility of their school setting. In doing so, a foundation is laid to enhance student engagement and learning. The model is designed to empower staff with techniques to help all students behave responsibly and respectfully, and is built on specific ‘how-to’ information. The resources are integrated and share basic processes and beliefs. The beliefs include: All students must be treated with dignity and respect. Students should be taught the skills and behaviors necessary for success. Motivation and responsibility should be encouraged through positive interactions and building relationships with students. Student misbehavior represents a teaching opportunity. In this third year of immersion, the District is continuing with two cohorts and a new, Cohort III. The process has been embedded in the One Voice Plan as the standard for addressing school culture. Data are beginning to be developed that clearly (1) demonstrates reduced incidents of disciplinary incidents when the effort is practiced with the fidelity, and (2) concomitant improvement in academic performance by those schools. Schools were offered the opportunity to participate in conjunction with the area offices. The contract has been approved by The School Board Attorney as to form. The financial impact is $105,636. The source of funds is the State Safe Schools appropriation. There is no additional financial impact to the district. |
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F-3. Continuation of Contract Agreement with Catapult Learning Systems, LLC Formally Known as Sylvan Education Solutions, LLC
Approve an Educational Services Agreement with Catapult Learning. A requirement in PL 107-110 is that each Title I eligible private school must conduct its own annual economic survey to identify the number of economically deprived children whose home school would be a Title I eligible public school. A total of eight (8) private schools will be receiving Title I services. Federal regulations require that the method for providing Title I services must be done in consultation with the administrators in private schools. Catapult Learning will provide supplementary reading instruction in grades 1-5 to a minimum of 527 Title I eligible students in greatest need: Annunciation, Nativity, Our Lady Queen of Martyrs, St. Ambrose, St. Bartholomew, St. Elizabeth, St. Helen, and St. Stephen. Catapult will use instructional techniques specifically effective with low achieving students that render this company a sole source provider. The service will be provided either two or four days a week, in an after-school or in-school program at the schools listed above. The pupil teacher ratio for direct instruction will be a maximum of 6:1. Part-time certified teachers will provide 135 minute sessions. The additional opportunities for reading instruction will assist the student to attain grade level proficiency. The contract has been approved as to form by the School Board Attorney. The financial impact is $368,605. The source of funds is Title I Federal funds. There is no additional financial impact to the district. |
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F-4. License Agreement with Edusoft Corporation to Purchase the Assessment Management System and Internet-based Instructional Tools
Approve the License Agreement with Edusoft Corporation for the Assessment Management System and Internet -based instructional tools at Fort Lauderdale High School. Fort Lauderdale High School’s administrators and teachers have selected Edusoft’s Management System, benchmark assessments and Internet-based instructional resources to assist students improve their academic performance. Administrators and teachers will access test results online, analyze student performance data, and quickly access re-teaching materials and resources to improve student achievement. The financial impact to the school district shall not exceed $15,650. The source of funds is the Magnet Schools Assistance Program Grant (MSAP) budget for 2006-2007. There is no additional financial impact to the school district. |
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G. Human Resources
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G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2006-2007 School Year
Approve the personnel recommendations for the 2006-2007 appointments and leaves as listed on the attached Executive Summary and respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1.Teacher Approvals 2.Substitute Teacher Approvals 3.Interim Substitute Teachers 4.Part-time Teacher Approvals 5.Teacher Extension of Calendar 6.Instructional Leaves There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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G-2. Personnel Recommendations for Instructional Separation of Employment and Discipline for the 2006-2007 School Year.
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1.Instructional Resignations/Retirements/Layoffs 2.Instructional Suspensions/Terminations There will be no financial impact to the School District. |
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2006-2007 School Year
AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1.Non-Instructional Approval(s) 2.Non-Instructional Reassignment(s) – Promotion(s) 3.Non-Instructional Reassignment(s) – Demotion(s) 4.Non-Instructional Substitutes/Temporaries 5.Non-Instructional Leave(s) – Layoff(s) 6.District Managerial/Professional/Technical 7.Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8.School-Based Managerial 9.School-Based/District Managerial Acting/Special/Task Assignment(s) 10.School-Based/District Managerial/Professional/Technical Leave(s) 11.Salary Adjustment Funding must be Budgeted in 06-07 fiscal year for new hires. |
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline(s) for the 2006-2007 School Year
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/ Termination(s) Managerial and Professional/Technical Resignation(s)/Retirements(s) Managerial and Professional/Technical Suspension(s)/Termination(s) There is no financial impact to the School District. |
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G-5. Supplemental Pay Positions – List #5
Approve the recommended supplemental pay positions of employees for the 2006-2007 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the Area Superintendent or appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Specific Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2006-2007 school year. Individuals may be recommended for task assignments that improve the school’s/department’s programs and/or operations. A computer-generated list of those names is printed and attached revealing all individuals recommended for Non-Specific (SPL). Non-Specific Supplements are additional Task Assignments performed beyond the employee’s regular day based on the recommendations of the direct supervisor. Individuals listed meet the requirements for the supplemental positions. The total number of Supplements recommended in this item is 676. Funding has been Budgeted in 06-07 fiscal year for all supplements through June 30, 2007. |
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G-6. Recommendation(s) for Instructional/Noninstructional Discipline for the 2006-2007 School Year
Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Noninstructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Office of Professional Standards & Special Investigative Unit. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. We have followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. There is no financial impact to the School District. |
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H. Attorney
I. Office of the Superintendent
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I-1. Renewal Agreement with Killer Tracks Production Music
Approve the proposed renewal agreement with Killer Tracks Production Music, a unit of BMG Music Publishing NA, Inc. and The School Board of Broward County, Florida. Killer Tracks is the owner of rights to the musical compositions and sound recordings in the BMG music library. Most BECON programs require sound recordings and background music that needs to be accessed via a license such as Dr. Till’s Community Forum, Science and Me, County Line and all district video productions. BECON desires to renew its license for the music in the library for use in various productions. This agreement has been reviewed by the School Board Attorney. Financial Impact: BECON will pay $5,590 from their current operating budget for this license. |
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I-2. Superintendent’s Annual Evaluation 2006-07 Instrument
Approve the Superintendent’s Annual Evaluation Instrument for 2006-07. The Superintendent’s Annual Evaluation 2006-07 Instrument has been revised to reflect student achievement and District class size targets for 2006-07. This instrument has been further simplified and continues to provide a user-friendly format. There is no financial impact to the district. |
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I-3. Quarterly Financial Schedules, Period Ending June 30, 2006.
Receive the Quarterly Financial Schedules for the period ending June 30, 2006 for the charter schools of Broward County, Florida. Per the charter school agreement, the charter schools shall provide Quarterly Financial Schedules to the SPONSOR that shall include a balance sheet and a schedule of revenues, expenditures and changes in fund balances prepared in accordance with Generally Accepted Accounting Principles. The format shall include a detail of all revenue and expenditure activities relating to its operations. There is no financial impact to the district. |
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I-4. Update of the Broward County Master Inservice Plan
Approve the School Board update to the Broward County Master Inservice Plan for 2006-2007. Each district is required to have a Professional Development System per Florida Statute 1012.98. The Professional Development system must include a Master Inservice Plan annually updated and approved by the County School Board by September of each year and submitted to the Commissioner of Education by 10/1 of each year. The 2006-2007 update includes improvements to internal processes created to better serve our customers. Updates include: 1) Creation of Components for: One Voice-Broward’s Effective Schools Program, World Languages, p,26-27 2) Deletion of Approval to Attend Professional Conference form (incorporated into Independent Study form), p.29, 3) Creation of Record Retention document for Inservice records, p.31, 4) Professional Development Expectations, p.33-36, 5) Priorities, p.39, 6) Guidelines, p.40, and 7) Procedures for Non-School Board Employees, p.41. There is no additional financial impact to the District. Funds have been appropriated in the HRD budget. |
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I-5. Loan For Band Uniforms For Piper High School.
It is requested that the School Board of Broward County, Florida, approve an interest-free loan in the amount of $33,924.80 for the purchase of new band uniforms. The band uniforms for Piper High School are in dire need of replacement. The school requests an interest-free loan from the School Board in the amount of $33,924.80 to be paid back over a five-year period at a rate of $6,784.96 per year beginning fiscal year 2006-2007. An interest-free loan from the School Board in the amount of $33,924.80 to be paid back over a five-year period beginning fiscal year 2006-2007. |
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J. Facilities and Construction Management
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J-1. Amend Professional Services Agreement - Construction Management at Risk A/E Provisions - BRPH Companies, Inc. - Elementary School “Z” (Site A1), Parkland - Reuse of Elementary School “Y” (Coral Cove) - Project No. 3961-25-02 (DEFERRED 8-1-06)
REVISED Approve the amendment to the Professional Services Agreement for BRPH Companies, Inc., Elementary School “Z” (Site A1), Project Number: 3961-25-02, Reuse of Elementary School “Y” (Coral Cove)/Project No. 2011-24-01. The amendment to the Professional Services Agreement provides for the provisions necessary to convert this project from Design/Bid/Build to Construction Management at Risk in order to align the Project Consultant’s responsibilities with those of the Construction Manager.The School Board Attorney has approved the amendment as to form. There is no financial impact. |
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J-2. Approve Final Construction Documents and Authorization to Bid Under Construction Services Minor Projects Contract - Wilma Sports Lighting Replacement - Western High School, Project No. 2831-06-24
Approve Final Construction Documents and Authorization to Bid under Construction Services Minor Projects Contract for Western High School, Wilma Sports Lighting Replacement, Project No. 2831-06-24. Project Consultant: Facilities and Construction Management Division. Scope of Work: Provide and install new sports lighting system for the football and baseball fields and basketball, racquetball and tennis courts. Provide and install new football scoreboard and new baseball scoreboard. Existing poles to remain and be repaired as per structural engineering report. The work for this project will be performed utilizing the Construction Services Minor Projects term contract that is for projects that will cost less than $1,000,000. Funds are included in the Adopted District Educational Facilities Plan. It is anticipated that the cost of this project will be $985,940. Final Construction Documents are available for review at the Facilities and Construction Management Division. It is anticipated that the total cost of this project will be $985,940. The source of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. |
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J-3. Amend the Professional Services Agreement/Basic Services - G-1 Elementary School, Hollywood - New Facility-Elementary School “G-1” - Project No. 2041-25-01
Approve an amendment to the Professional Services Agreement, dated December 21, 2004 between The School Board of Broward County, Florida and BRPH Architects Engineers, Inc., by increasing the Basic Services Fee by $86,724 from $371,748 to $458,472. The increase in the Basic Services Fee is due to added scope of work necessary to satisfactorily complete the project for the school. The additional Basic Services includes rotating the building 180 degrees from its original position, revising bus loop and parent drop off areas, creation of passive (school owned) and active (city owned) park areas, drainage improvements and incorporation of a community use lift station. The Negotiating Parameters Committee met on August 15, 2006 to review the fee, and recommended the proposed change. The Basic Services Fee will require an increase of $86,724. The funds for this item are within the project budget and are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. |
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J-4. Subordination, Attornment and Nondisturbance Agreement with Stirling Bank
for Lauderhill Middle Community School Lease Premises at Lauderhill Mall
Approve the Subordination, Attornment and Nondisturbance Agreement with Stirling Bank for Lauderhill Middle Community School lease premises at Lauderhill Mall. On June 20, 2006 the School Board approved three lease agreements with the Lauderhill Mall, LLC for the Lauderhill Middle Community School use of Unit 39-40 (1309/11 NW 40th Avenue), Unit 48-5 (1375B NW 40th Avenue), and Unit 56 (1475 NW 40th Avenue) for a two-year term commencing July 1, 2006. Stirling Bank (the Lender) is requiring the Lauderhill Mall LLC (Landlord), obtain a Subordination, Attornment and Nondisturbance Agreement with all the Tenants occupying space within the Lauderhill Mall. In general, the agreement provides the Lender a mechanism to collect rental charges from the Tenants should the Landlord defaults throughout the term of the mortgage. So long as the Tenant is not in default in payments, performance of terms and conditions, the Tenant's rights and privileges under the Lease will not be diminished or interfered with by the Lender. The Lender, through Lauderhill Mall, LLC requests the School Board execute the agreement first. The School Board Attorney has approved these agreements as to form. There is financial impact to the School District. |
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J-5. Right-of-Way Deed to the City of Miramar, Florida, for a Turn Lane on W 148th Avenue to serve Coral Cove Elementary School
Approve the Right-of-Way Deed to the City of Miramar, Florida, for a Turn Lane on SW 148th Avenue to serve Coral Cove Elementary School. As part of the traffic circulation plan for Coral Cove Elementary School, a turn lane was constructed by the School Board on SW 148th Avenue to serve the school. The proposed Right-of-Way Deed together with a No-Lien, Possession and Affidavit is required by the City in order accept conveyance of this land area as part of a public roadway. The dedication of the area to the City is approximately 4,874 square feet. The School Board Attorney has approved this deed as to form. There is no financial impact to the School District. |
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J-6. License Agreement with the Greater Fort Lauderdale/Broward County Convention Center
to hold Showcase 2007 (Magnet Programs)
Approve the annual license agreement with the Greater Fort Lauderdale/Broward County Convention Center for Magnet Programs Showcase 2007. Showcase 2007 will provide parents and students with an overview of the unique educational opportunities available through Magnet Programs. The Greater Fort Lauderdale/Broward County Convention Center will lease their facility to the School Board to hold the Magnet Program's Showcase 2007. This is a one day event scheduled for November 29, 2007. It is the policy of the Convention Center for the license to execute the agreement first. The School Board Attorney has approved this agreement as to form. The financial impact to the School District is estimated to be $4,000. The source of funds is the Magnet Programs department budget. |
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J-7. Termination of Lease Agreement between The School Board of Broward County, Florida and Sunrise Jewish Center for Piper Community School
Approve the authorization to terminate the lease agreement between The School Board of Broward County, Florida and Sunrise Jewish Center for Piper Community School. On February 1, 2005, the School Board entered into a two (2) year lease with the Sunrise Jewish Center for the use of 5,100 square feet of space within the Center on Pine Island Road, Sunrise, Florida. Due to a history of insufficient enrollment at the Sunrise Jewish Center, the use of that facility is no longer required. The affected students will be relocated to the Piper Community School campus. Under the provisions of article 3.04, the School Board may terminate this agreement with thirty (30) days written notice to the other party. Upon approval, staff will immediately provide a letter to the Sunrise Jewish Center. The Community School North Principal desires to terminate the lease at this location prior to the first date start of the new quarter, October 23, 2006. The students will report directly to the Piper Community School Campus. The overall financial impact will result in a net savings of $58,520, including the $6,110 unamortized balance of the improvements, plus utilities and refuse collection. |
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J-8. Pre-Qualification of Contractors-Approval of Application and Issuance of Certificates
Approve the recommendations of the Superintendent and the Qualification Selection Evaluation Committee including Authorization to issue Pre-Qualification Certificates. The Qualification Selection Evaluation Committee (QSEC) convened on September 6, 2006, to review Contractor Pre-Qualification Staff Application Review Executive Summaries received for the following contractors and makes the following recommendations to the Superintendent of Schools: ABC Construction, Inc. – Issue Pre-Qualification Re-Certification *Acme Roofing & Sheet Metal – Issue Pre-Qualification Certification Advanced Roofing, Inc. – Issue Pre-Qualification Re-Certification AFCO Constructors, Inc. – Issue Pre-Qualification Re-Certification American Standard Inc. d/b/a South Florida Trane – Issue Pre-Qualification Re-Certification C & F Electric of Ft. Lauderdale, Inc. d/b/a C&F Electric, Inc. – Issue Pre-Qualification Re-Certification Coltec Engineering, Inc. – Issue Pre-Qualification Re-Certification Florida Electric Contracting Service, Inc. – Issue Pre-Qualification Re-Certification Inland Sealcoating, Inc. – Issue Pre-Qualification Re-Certification M. Vila & Associates, Inc. – Issue Pre-Qualification Re-Certification Manhattan Construction Co. – Issue Pre-Qualification Re-Certification Portland Services, LLC – Issue Pre-Qualification Re-Certification Redd Team Manufacturing Alcoa Extrusions, Inc. – Issue Pre-Qualification Re-Certification Thornton Construction Co., Inc. – Issue Pre-Qualification Re-Certification Tropic Fence, Inc. – Issue Pre-Qualification Re-Certification *New Certification The Pre-Qualification Application reviews and recommendations were conducted in accordance with F.S. 1013.46, State Requirements for Educational Facilities and Board Policy 7003. There is no financial impact to the District. |
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J-9. Change Orders
Approve change orders as listed for various school projects, and an additional appropriation of $55,320 from Capital Projects Reserve. Ely, Blanche High; Change Order 043; Total: $10,584 Owner Request $-16,961 CREDIT Unforeseen Condition $27,545 Hallandale Elementary; Change Order 013; Total: $14,207 Consultant Error $14,207 Lake Forest Elementary; Change Order 024; Total: $21,164 Consultant Error $3,101 Unforeseen Condition $18,063 Pompano Beach High & North Area Admin.; Change Order 044; Total: $9,365 Consultant Error $9,365 Financial Impact: Ely, Blanche High - 0361-21-01 $10,584; Hallandale Elementary - 0593-99-02 $14,207; Lake Forest Elementary - 0831-99-01 $21,164; Pompano Beach High & North Area Admin. - 0181-99-51 $9,365. An additional financial impact of $55,320 will come from Capital Projects Reserve. There is no additional financial impact to the District for the remaining projects. |
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J-10. Approve Final Construction Documents and Authorization to Advertise for Bids -Miscellaneous Asbestos and Mold Abatement - Various Locations - Bid No. 0000-93-52
Approve Final Construction Documents and Authorization to Advertise for Bids for Various Locations, Miscellaneous Asbestos and Mold Abatement, Bid No. 0000-93-52. Project Consultant: GLE Associates, Inc. Scope of Work: Term contract for a three-year period with provision for two one-year renewal periods to provide services for the removal of asbestos, lead and mold at various locations. The contract amount is $2,000,000 per contract. Five contracts of $2,000,000 each are expected to be awarded. Final Construction Documents are available for review at Facilities and Construction Management. There is no financial impact. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011, Appendix E – page 19. |
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J-11. Authorize Negotiations of Construction Management at Risk Contract - District 4 Project - Elementary School “Z”, Parkland - Project No. 3961-25-02 - Request for Qualifications No. 2006-04-FC
WITHDRAWN Approve the selection and authorize negotiations for Construction Management at Risk Services for Elementary School “Z”, Project No. 3961-25-02. In accordance with Board Policy 7003 and RFQ No. 2006-04-FC, the Qualification Selection Evaluation Committee shortlisted, interviewed and has selected Skanska USA Building, Inc. for approval by the Board for Project No. 3961-25-02 Elementary School “Z”. The Superintendent’s designees will negotiate the selected Construction Manager’s fees for the project and recommend award of a contract at a future School Board Meeting. Proposal documents submitted by the proposers, staff evaluation documents and the Qualification Selection Evaluation Committee’s score sheets are available at the Facilities and Construction Management Division. The funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011, Page 1. |
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J-12. Reduction of Retainage - Annabel C. Perry Elementary School, Miramar - New Classroom Addition - Project No. 1631-99-01
Approve the recommendation to reduce the retainage now being held on Annabel C. Perry Elementary School, Project No. 1631-99-01 from the General Contractor, Padula and Wadsworth Construction, from $293,823 to $58,765. In accordance with School Board Policy 7005, the Facilities and Construction Management Division is recommending that the retainage be reduced by $235,058. The amount of $58,765 is being withheld at this time pending final inspection of the project. Subsequent to final inspection, this project will be brought back to the Board for Final Acceptance and Release of Retainage. The funds being released totaling $235,058 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. |
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K. Office of Chief Financial Officer
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K-1. Bank Resolutions
Approve bank resolutions for school internal accounts. A bank resolution authorizes a school to maintain activity fund accounts with a bank or savings and loan association. The approval of this resolution is pursuant to 1011.18 (4), Florida Statutes. There is no financial impact to the District. |
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OPEN ITEMS
AA. Resolutions
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AA-1. Resolution in Support of Eddie Daniels' Visit to Broward County - September 26-29, 2006 (OPEN AGENDA) (TIME CERTAIN 11:15 A.M.)
Adopt Resolution #07-31, in Support of Eddie Daniels' Visit to Broward County - September 26-29, 2006. See text of resolution. There is no financial impact to the District. |
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AA-2. Resolution in Support of The United Way of Broward County Annual Fundraising Campaign - October 16-November 17, 2006 (OPEN AGENDA) (TIME CERTAIN 11:45 A.M.)
Adopt Resolution #07-30, in Support of The United Way of Broward County Annual Fundraising Campaign - October 16-November 17, 2006. See text of resolution. There is no financial impact on the District. |
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BB. Board Members
CC. Board Policies
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CC-1. Proposed Amendments to Student Progression Plan (Policy 6000.1) (OPEN AGENDA)
Approve the proposed amendments to the Student Progression Plan (Policy 6000.1), at this first reading. The proposed amendments to Policy 6000.1 reflect required legislative changes from the past session as well as some minor clarifications for implementation for 2006-07. Non-legislated changes for the 2007-08 school year will be brought to a School Board workshop at a later date. The policy was reviewed by Policy Review on September 6, 2006. There is no financial impact to the district. |
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CC-2. Proposed Job Description and Minimum Qualifications for the Curriculum Specialist, Social Studies Positions for The School Board of Broward County, Florida 2006-2007 Organizational Chart (OPEN AGENDA)
Adopt the attached proposed revised job description and minimum qualifications for the Curriculum Specialist, Social Studies positions, in the Curriculum and Instruction Division, for The School Board of Broward County, Florida 2006-2007 Organizational Chart. Approval is requested to advertise for one (1) vacant position following the first reading. This is the final reading. Revise current job description to be applicable for either secondary or elementary positions. See attached Executive Summary. There is no additional financial impact to the District budget. The source of funding is the General Fund and has been included with the 2006-2007 Organizational Chart approved 5/2/06. Approval is requested for job description revision only. |
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CC-3. Proposed Job Description and Minimum Qualifications for Audiologist Positions for The School Board of Broward County, Florida (OPEN AGENDA)
Approve the proposed revised job description and minimum qualifications for Audiologist positions, in the School Operations Division, for The School Board of Broward County, Florida. Approval is requested to advertise for any vacant positions following the first reading. This is the first reading. Revise current job description to be consistent with new educational requirements introduced under Senate Bill 370. See attached Executive Summary. There is no additional financial impact to the District budget. Approval is requested for job description revision only. |
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CC-4. Proposed Revised Job Descriptions and Minimum Qualifications for Paraprofessional Positions for The School Board of Broward County, Florida (OPEN AGENDA)
Approve the attached job descriptions and minimum qualifications for two (2) revised Teacher Aide non-chart Paraprofessional job descriptions. Authorization is requested to advertise for any vacant positions applicable to these job descriptions immediately following the first reading. This is the first reading. Updates to the minimum requirements are proposed for two (2) Teacher Aide job descriptions, to include the tests available through the American Federation of Teachers, as an approved means of meeting Title One highly qualified requirements for paraprofessional positions under the No Child Left Behind Act. See attached Executive Summary for greater detail. There is no additional financial impact to the District. |
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CC-5. Proposed Job Description and Minimum Qualifications for the Coordinator, Teacher Support Position for The School Board of Broward County, Florida 2006-2007 Organizational Chart. (OPEN AGENDA) (DEFERRED: 9/6/06)
AMENDMENT Approve the attached proposed job description, minimum qualifications, and pay grade for the Coordinator, Teacher Support position, in the Human Resource Development Division, for The School Board of Broward County, Florida 2006-2007 Organizational Chart. Approval is requested to advertise for one (1) vacant position following the first reading. This is the first reading. Position approved on the 2006-2007 Organizational Chart requires a Board-adopted job description. See attached Executive Summary. There is no additional financial impact to the District budget. The source of funding is the General Fund and has been included with the 2006-2007 Organizational Chart approved 5/2/06. |
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DD. Office of The Chief Auditor
EE. Office of Deputy Superintendent, Operations
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EE-1. Bid/RFP And Other Financial Recommendations $500,000 Or Greater (OPEN AGENDA)
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 27-013T; TITLE: Security Guard Services; CONTRACT PERIOD: October 1, 2006 through December 31, 2009; LOCATION: Various; AMOUNT: $4,000,000 BID/RFP: 27-029T; TITLE: Intercom Repair Services and Replacement Parts; CONTRACT PERIOD: September 20, 2006 through December 31, 2008; LOCATION: Various; AMOUNT: $650,000; M/WBE VENDOR: Includes an award recommendation to one certified M/WBE Vendor: Communications Access Services, Inc. (Asian American M/WBE: Fort Lauderdale, Florida) BID/RFP: 27-045T; TITLE: Pre-approval of Marquee Sign Providers; CONTRACT PERIOD: September 19, 2006 through October 31, 2011; LOCATION: Various; AMOUNT: $1,250,000; M/WBE VENDOR: Includes an award recommendation to one certified M/WBE Vendor: Baron Sign Mfg. (White Female M/WBE: Riviera Beach, Florida) Board approval of these Bid/RFP recommendations does not mean that the amounts shown will be spent. These amounts represent the spending authority, which may be spread among the awarded vendors through the term of this contract from available funds already included in various school/department/center budgets. The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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EE-2. Additional Recommendations On Existing Contracts $500,000 Or Greater (OPEN AGENDA)
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 22-015V – (RFP) Various Insurance Coverages and Claim/Risk Management Services (additional expenditure of $25,000,000 requested; $23,000,000 previously approved on 3/7/06; $3,000,000 previously approved on 11/14/05 (as an added item); $10,000,000 previously approved on 11/8/05; $65,000,000 originally approved on 5/15/01) It is recommended that the School Board authorize an additional expenditure of $25,000,000 to the subject contract. This recommendation does not require any changes to the District budget. This recommendation will allow the Risk Management Department to continue coverage for property/casualty insurances and claim/risk management services as required through June 30, 2007, and will provide for an approximate total expenditure of $126,000,000 for the award period. Note: Market conditions for catastrophic wind coverage deteriorated during the calendar year and premium increases exceeded initial expectations. B. APPROVAL FOR A RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS: 1. 24-042N – Two-way Radios, Equipment and Accessories (additional expenditure of $500,000 requested, $400,000 previously approved on 9/6/05; $300,000 previously approved on 2/1/05; $400,000 originally approved on 11/4/03) It is recommended that the contracts with Bear Communications, Inc.; Continental Wireless, Inc.; Cooper-General Corporation; Econo-Comm, Inc.; Express Radio; Florida Radio Rental Inc.; Rapid Wireless of Florida, Inc.; and Signal Communications, LLC be renewed for an additional year from December 1, 2006 through November 30, 2007 in accordance with Special Condition 6 of the bid authorizing contract renewal, and that the School Board authorize an additional expenditure of $500,000 to the subject contract. Communications, Inc. will not be renewing their contract as the company is no longer in business. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the schools, departments and centers to continue purchasing two-way radios, equipment and accessories as required through November 30, 2007, and will provide for an approximate total expenditure of $1,600,000 for the award period. 2. 24-044X – Liquefied Petroleum Gas (additional expenditure of $1,000,000 requested; $1,600,000 originally approved on 8/05/03) It is recommended that the contract with Heritage Propane be renewed for an additional year from December 1, 2006 through November 30, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal; and that the School Board authorize an additional expenditure of $1,000,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Vehicle Maintenance Department to continue purchasing liquefied petroleum gas as required through November 30, 2007, and will provide for an approximate total expenditure of $2,600,000 for the award period. Items submitted for renewal approval have been evaluated to determine that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents. These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. |
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EE-3. Approval of Energy Services Agreement with FPL Services, LLC. (OPEN AGENDA)
Approve and authorize the execution of the attached Energy Services Agreement with FPL Services for Energy Conservation Measures in ten schools. In September of 2001 and 2004, The School Board of Broward County, Florida, entered into Energy Service Agreements with FPL Services to perform utility saving retrofits to District schools. These projects were referred to as Phase 1 and Phase 2. Building on the success of these projects, staff has requested that FPL Services examine an additional twelve (12) schools and prepare Technical Energy Audits on these facilities per State Statute 1013.23 for Energy Efficiency Contracting. They have identified Energy (including water) conservation measures for these schools. This Energy Services Agreement stipulates that these improvements to the school will pay for themselves in a ten (10) year period, through avoided electric, water, fuel and maintenance material costs. The scope of work includes lighting retrofits with high efficiency lights, motion sensors, water conservation, irrigation control and air conditioning chiller replacement. Due to capital budget constraints only 10 of these 12 schools are included in this agenda item. Budget allowing, the remainder will be presented to the Board next year. These utility savings measures will avoid $3,270,830 in electrical, water and maintenance materials over 10 years as guaranteed by FPL Services. If there is any shortfall in savings, as outlined in the agreement, FPL Services will monetarily reimburse the District. The retrofits will cost the District $2,363,571 and an additional $320,119 for ten (10) years of maintenance, measurement and verification of savings. This Energy Services Agreement will authorize FPL Services to install utility savings measures as described above. Exhibit 2 will be on display in the lobby at the K.C. Wright Center, Board Members Office and Official School Board Records. The Financial Impact is $2,683,690, which will be recovered through the guaranteed savings within the 10 year agreement period as stated in the Energy Services Agreement. The source of funds is the capital budget for Energy & Utility Conservation Program. |
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EE-4. Approval of Energy Services Agreement with Johnson Controls, Inc. (OPEN AGENDA)
Approve and authorize the execution of the attached Energy Services Agreement with Johnson Control, Inc. for Energy Conservation Measures in four schools. In September of 2001 and 2004, The School Board of Broward County, Florida, entered into Energy Service Agreements with Johnson Controls to perform utility saving retrofits to District schools. These projects were referred to as Phase 1 and Phase 2. Building on the success of these projects, staff has requested that Johnson Controls examine an additional thirteen (13) schools and prepare Technical Energy Audits on these facilities per State Statute 1013.23 for Energy Efficiency Contracting. They have identified Energy (including water) conservation measures for these schools. This Energy Services Agreement stipulates that these improvements to the school will pay for themselves in a ten (10) year period, through avoided electric, water, fuel and maintenance material costs. The scope of work includes lighting retrofits with high efficiency lights, motion sensors, water conservation, irrigation control and air conditioning chiller replacement. Due to capital budget constraints only 4 of these 13 schools are included in this agenda item. Budget allowing, the remainder will be presented to the Board next year. These utility savings measures will avoid $3,579,451 in electrical, water and maintenance materials over 10 years as guaranteed by Johnson Controls, Inc. If there is any shortfall in savings, as outlined in the agreement, Johnson Controls will monetarily reimburse the District. The retrofits will cost the District $2,459,712 and an additional $606,450 for ten (10) years of maintenance, measurement and verification of savings. This Energy Services Agreement will authorize Johnson Controls, Inc. to install utility savings measures as described above. Exhibit 2 will be on display in the lobby at the K.C. Wright Center, Board Members Office and Official School Board Records. The Financial Impact is $3,066,162, which will be recovered through the guaranteed savings within the 10 year agreement period as stated in the Energy Services Agreement. The source of funds is the capital budget for Energy & Utility Conservation Program. |
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EE-5. Approval of Energy Services Agreement with Siemens Building Technologies (OPEN AGENDA)
Approve and authorize the execution of the attached Energy Services Agreement with Siemens for Energy Conservation Measures in ten schools. In September of 2001 and 2004, The School Board of Broward County, Florida, entered into Energy Service Agreements with Siemens to perform utility saving retrofits to District schools. These projects were referred to as Phase 1 and Phase 2. Building on the success of these projects, staff has requested that Siemens examine an additional Fourteen (14) schools and prepare Technical Energy Audits on these facilities per State Statute 1013.23 for Energy Efficiency Contracting. They have identified Energy (including water) conservation measures for these schools. This Energy Services Agreement stipulates that these improvements to the school will pay for themselves in a ten (10) year period of time, through avoided electric, water, fuel and maintenance material costs. The scope of work includes lighting retrofits with high efficiency lights, motion sensors, water conservation, irrigation control and air conditioning chiller replacement. Due to capital budget constraints only 10 of these 14 schools are included in this agenda item. Budget allowing, the remainder will be presented to the Board next year. These utility savings measures will avoid $3,605,342 in electrical, water and maintenance materials over 10 years guaranteed by Siemens Building Technologies. If there is any shortfall in savings, as outlined in the agreement, Siemens will monetarily reimburse the District. The retrofits will cost the District $2,112,361 and an additional $900,221 for ten (10) years of maintenance, measurement and verification of savings. This Energy Services Agreement will authorize Siemens Building Technologies to install utility savings measures as described above. Exhibit 2 will be on display in the lobby at the K.C. Wright Center, Board Members Office and Official School Board Records. The Financial Impact is $3,012,582, which will be recovered through the guaranteed savings within the 10 year agreement period as stated in the Energy Services Agreement. The source of funds is the capital budget for Energy & Utility Conservation Program. |
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FF. Curriculum and Instruction Student Support
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FF-1. Continuation Agreement with Alternatives Unlimited, Inc. to Provide Drop Back In Programs (OPEN AGENDA)
Approve the agreement with Alternatives Unlimited, Inc. to provide Drop Back In programs. Alternatives Unlimited, Inc. provides credit recovery/retrieval for students who have dropped out of school or who are at risk of dropping out. Currently there are 11 approved community based locations with a capacity of 50 students at each site. Certified teachers and technology blend to provide direct instruction and computer assisted learning. To be eligible, students must have previously been enrolled in high school and be 16 years of age or older. The program focus is a full 24-credit high school diploma with the option to participate in the alternative diploma - GED/FCAT Exit Option. The targeted population is youth who meet at least the following criteria: have not passed the FCAT, overage for grade by two years, low grade point average and lack credits to meet the standard diploma requirement. The program model will afford students the opportunity to attend school for a minimum of three hours, be gainfully employed and access the program on a flexible schedule of classes held in the morning or afternoon. All standards required of public schools will be met by the agency including but not limited to requirements of NCLB, IDEA and LEP. The program opened with three locations in Fall, 2005 expanding to the current eleven sites with plans to open additional locations during the first semester. Programs served a total of 826 students during the 2005-06 school year. Program oversight is provided by the Office of Dropout Prevention. Oversight activities include student enrollment in TERMS, daily attendance, developing and maintaining the master schedule, student scheduling, certification of graduation eligibility, diplomas and provision of the official transcript. Alternatives Unlimited receives 90% of the FEFP. The remaining 10% is used to fund the oversight activities, a Registrar/DPC and a guidance counselor. The agreement is modeled after the purchased service agreements that the district already has in effect with other providers. The agreement has been reviewed and approved for form and content by the Board Attorney. The potential financial impact is $ 1,500,000. The source of funding is Florida Education Finance Program (FEFP). There is no additional financial impact to the district. |
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FF-2. Supplemental Education Services (SES) Agreements
Approve the first round of agreements for Supplemental Educational Service providers required under No Child Left Behind (NCLB). Supplemental Education Services (SES) is a requirement of the No Child Left Behind (NCLB) Legislation and provides extra academic assistance such as tutoring and other after school services that have been approved by the State. These services must take place outside of the regular school day and parents may choose the provider of these services. 1. A to Z IN-HOME TUTORING, LLC. 2. Accuracy Temporary Services 3. Bright Futures Learning, Inc. 4. Chancellor Supplemental Educational Services, LLC. 5. Educational Support Systems 6. Growing Minds Teaching Center, Inc. 7. Jay’s Learning Center I, Inc. 8. Markem, Inc. 9. Next Level Educational Programs, LLC 10. Palm Harbor Prep, 11. Project MIND, Inc. 12. T & T Learning Center, Inc. 13. The Huntington Learning Centers, Inc. To qualify for SES, a student must be attending a Title I school that has not made AYP for three consecutive years. The student must be documented as being from a low-income family and this group may be prioritized based upon academic achievement. A student cannot receive both school choice and SES. Parents of students who qualified were offered the option of school choice or SES during the spring enrollment period. There are currently 56 State-approved vendors who are eligible to offer SES services in Broward County. Vendors can receive up to $1,365 per pupil for these services. This is equal to the per pupil appropriation given the District under Title I Program. To date more than 1400 parents have selected SES for the 2006-07 school year. There will be additional contracts coming forward this year due to subsequent enrollment opportunities for parents and a second vendor enrollment window offered by the Florida Department of Education. The attached time line provides an overview of the process employed for the current school year. All agreements have been approved as to form by the School Board Attorney. The financial impact for this initiative is up to $1,365 per approximately 1,400 students. The source of funds is the District’s Title I budget estimated to be $1,911,000. There is no additional financial impact to the district. |
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FF-3. New Interlocal Agreement with Broward County Government for Joint Comprehensive Recycling Services (OPEN AGENDA)
Approve the agreement with Broward County Government for recycling services from October 1, 2006 through September 31, 2009. Broward County Government and The School Board of Broward County, Florida have been collaborating on a comprehensive recycling collection program over the past 14 years. Recyclables are collected by school staff and students and placed into centralized recycling dumpsters located on the campuses. The dumpsters are emptied a minimum of once a week. School classrooms have office and desk side bins throughout the school. The program is one of the largest institutional recycling programs in the country and has garnered numerous awards over the years including U.S. Conference of Mayors, Keep Florida Beautiful, Recycle Florida Today and South Florida ECO Awards. The program targets recyclable paper and cardboard at over 232 schools and administrative facilities. From 1999-2002 the cost to The School Board of Broward County, Florida for recycling services was $425,000. In June 2002, The School Board of Broward County, Florida’s agreement with Broward County Government increased the annual amount paid to Broward County from $425,000 to $467,000. The cost for recycling services for the school system has remained unchanged at $467,000 through the 2005-06 school year. On June 6, 2006, The School Board of Broward County, Florida approved a three-month extension of the contract with Broward County to allow the completion of the bid process. Broward County pursued a competitive bid for a new recyclable collection agreement. Broward County released the bid April 2006; the first bid opening found just one bidder, Waste Management Incorporated. Waste Management’s bid was rejected as bid prices ranged from 50 to 60 percent higher than prices currently paid under the interlocal agreement. The bid was restructured, with the overall recycling program split into two routes (north and south sides of I-595). This change was done to encourage additional bidders. The second bid was put on the street and opened on July 18, 2006. Three firms responded to the bid, Waste Management Inc., Choice Environmental and Ace Disposal Systems, Inc. Of notable absence was Republic Services, the third largest solid waste and recyclables handling company in the United States. The current vendor, Waste Management was determined by Broward County to be the lowest responsive and responsible bidder. The proposed recycling services for the school system have increased from $467,000 to $699,000. However, it is important to note that the $467,000 annual cost has remained unchanged since 2002. The new proposed Interlocal Agreement with Broward County Government is for a three-year term, October 1, 2006 through September 31, 2009. The recyclables collected as part of this program are removed from the solid waste stream, which in turn proportionately decreases the volume of solid waste that needs to be collected and disposed of from Broward schools. Even with an increase in recycling collection and processing contract rates, the cost of recycling is still far less expensive than the cost of disposal. The proposed cost to provide recycling services to The School Board of Broward County, Florida is approximately $6.47 per cubic yard. This cost is significantly lower than the solid waste cost for the same materials. According to the school system’s Office of Energy Conservation and Utility Management, the average cost of solid waste disposal is $13.00 per cubic yard. This $13.00 figure is based on the School Board’s recent bid for solid waste services (Bid No. 26-106-T) for all 32 municipalities. The benchmark for recyclable materials collected during the 2005-06 school year is 108,000 cubic yards. If the recycling program is terminated, the cost of diverting recyclable materials through solid waste/refuse services is $1,404,000 (108,000 cubic yards x $13.00 per cubic yard). The cost savings to the School Board for recycling in lieu of refuse is $698,000 (108,000 cubic yards x $6.47). The financial impact of the recycling contract is $699,000 annually. The program costs are offset by the savings through recycling. The recycling program also has an educational outreach component. During the past five years, Broward County staff has trained more than 60,000 students on recycling. During these presentations, students and staff are trained on how to participate in the school’s recycling program and target the value of recycling at home. Broward County staff has also assisted on specific environmental themed projects at Broward schools, including Tradewinds Elementary School’s recent award-winning Disney’s Environmental Challenge program and the Environmental Magnet program at Sawgrass Middle School. Schools participated in the American Recycles Campaign, which resulted in a record 38,000 group pledges from more than 70 schools. Broward County also works with schools to help promote Earth Day each April. The agreement has been approved as to form by the School Board Attorney. Broward County Government will act on the agreement at their Commission meeting following School Board approval. The financial impact to The School Board of Broward County, Florida is $699,000 annually. Approximately $467,000 is budgeted in the District’s Waste Management/Utility Account. The remaining $232,000 shall be funded through the District’s Waste Management/Utility Account. There is no additional financial impact to the district for the recycling program. |
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GG. Human Resources
HH. Attorney
II. Office of the Superintendent
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II-1. Rename the Leadership Academy at Lanier James Education Center, the Carole Andrews Leadership Academy (OPEN AGENDA) (ADDED ITEM) (TIME CERTAIN 11:00 AM)
Approve the renaming of the Leadership Academy at Lanier James Education Center the Carole Andrews Leadership Academy. The School Advisory Council at Lanier James Education Center considered asking permission to rename the Leadership Academy for Mrs. Andrews, but didn’t, because they didn’t feel it was appropriate at this time. With the retirement of Mrs. Andrews on September 12, 2006, the School Advisory Council, at their September 13, 2006 meeting, unanimously approved the name change. Mrs. Andrews was the visionary behind the program and has been personally involved with the students from its beginning. She gave of herself to see the program successful. There is no financial impact. |
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JJ. Facilities and Construction Management
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JJ-1. Approve Partial Guaranteed Maximum Price -Padula & Wadsworth Construction, Inc. -Replacement School - Colbert Elementary School, Hollywood - Project Number 0231-25-01 (OPEN AGENDA)
Approve Partial Guaranteed Maximum Price of $10,825,728 including Cost Of Work of $8,770,728 and increase the Construction Budget by $2,500,000 for Padula & Wadsworth Construction, Inc. and approve an additional appropriation of $468,651 from the Capital Projects Reserve. Project Consultant: Synalovski Guiterrez Romanik Architects, Inc. Project Scope: Phase I - Construction of a new classroom building, chiller building, chiller plant, chiller lines, force-main and lift station. Phase II – Demolition of cooling tower and chiller buildings, and construction of new parking in the NW area of the site. The Board previously approved Construction Manager at Risk Fees of $2,055,000 and a Construction Budget (FLCC) of $11,325,000. This item increases the Construction Budget to $13,825,000. The Partial GMP Manual is available for review at the Facilities and Construction Management Division. The financial impact is $8,770,728. Funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. There is an additional financial impact of $468,651 that will be funded from the Capital Projects Reserve. |
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JJ-2. Review Response to Request for Letters of Interest (RLI) - RLI 27-097T for Availability to Purchase a Minimum of 180,000 Square Feet of Office Space (OPEN AGENDA) (DEFERRED 9/6/06)
WITHDRAWN Review response to Request for Letters of Interest (RLI) RLI 27-097T for the availability to purchase a minimum of 180,000 square feet of office space. Approve the Authorization for staff to negotiate with Stiles Realty Company. The goal of the RLI is to find office space that is beneficial in location, layout and pricing that will maximize the ease of relocation of School Board departments. The Board desires to attract interest and receive proposals on the availability to purchase a minimum of 180,000 square feet of office space between October and December 2010. The School Board desires to deal only with the owners/principals of the offered space or realtors/brokers who have firm listing agreements with the owners/principals. Of the 180,000 square feet, a minimum of 65,000 square feet will be required to be ready for occupancy by March 2007. The 65,000 square feet may be initially on a short-term lease but must roll into a purchase by December 2007. The School Board has issued a Request for Letters of Interest (RLI) on August 4, 2006, with an August 11, 2006 response due date. The RLI was advertised on BECON scroll, Broward Schools website, Broward Times, El Heroldo, Sun-Sentinel, Supply Management & Logistics website, Westside Gazette, Onvia/Demand Star (over 931 e-mails and over 900 vendors). Additionally faxes were sent to 15 firms through Onvia/DemandStar, not including faxes sent to an additional five firms suggested by Real Estate and Environmental Planning. Stiles Realty Company was the only respondent to the RLI. Stiles proposal offers a total of 200,596 square feet of office space (of which 42,357 square feet is leased to third parties) within 1637 (Bldg. G), 1643 (Bldg. H), and 1649 (Bldg. J) NW 136th Avenue together with 9.2 acres of land including 460 existing surface parking spaces. The asking price, "as is" is $35,000,000 fixed through September 1, 2007. In order to accelerate occupancy prior to purchase, the proposal also includes a short-term lease of 65,605 square feet in Buildings G and J currently vacant, at a rental rate of approximately $13.00 per square foot plus $6.97 pass through expenses. The landlord will build-out the vacant area per a School Board approved plan. The lease and rent will commence upon receipt of the Certificate of Occupancy, which is anticipated to be on or about March 1, 2007. The School Board currently leases approximately 92,634 square feet within Building H. Upon acquisition of the property, School Board's existing leases at the time of closing will be terminated. There is no financial impact to the District. |
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JJ-3. Total Program Management – Classroom Addition Program - Approve Partial Guaranteed Maximum Price - Centex Construction, LLC
(OPEN AGENDA)
WITHDRAWN Approve the Partial Guaranteed Maximum Price (GMP) (Cost of Work) of $11,641,153, an increase of $625,000 in Total Program Manager fees resulting in a current GMP of $42,032,913, increase the Park Lakes Elementary School project from 10 to 24 classrooms, and approve the additional appropriation of $5,849,711. The scope of work in the Partial GMP includes the construction of the 36 classroom addition building at Fort Lauderdale High School, and site adaptation improvements at Lyons Creek MS (24 classrooms), Park Trails ES (24 classrooms), Plantation HS (12 classrooms), and Tequesta Trace MS (8 classrooms). The potential financial impact for Park Lakes Elementary School is in the amount of $5,102,000. The Board previously approved a Partial GMP in the amount of $29,766,760, including $8,883,061 for Total Program Manager (TPM) fees, and $20,883,699 for the Cost of Work. This item results with a Partial GMP of $42,032,913 including TPM fees of $9,508,061, $32,524,852 for the Cost of Work, and a Construction Budget of $37,033,332. A copy of the complete Partial GMP Manual is available for review at the Facilities and Construction Management Division. There will be an additional financial impact of $5,849,711, which will be funded $2,392,834 from the Certificate of Participations (COPS) and $3,456, 877 from the Capital Projects Reserve. The funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. |
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JJ-4. Approve Guaranteed Maximum Price - James B. Construction Co., Inc. - New Facility - High School “LLL”, Pembroke Pines - Project Number 3971-25-03 (OPEN AGENDA) (ADDED ITEM)
Approve the Final Guaranteed Maximum Price (GMP) in the amount of $70,369,057, including $10,672,524 in additional Construction Management at Risk (CM) Fees for James B. Pirtle Construction Co., Inc., High School “LLL”, New Facility, Project Number: 3971-25-03, and approve an additional appropriation of $5,029,609: $3,365,146 will be funded by Certificate of Participation (COPs) and $1,664,463 by the Capital Projects Reserve. Project Consultant: Zyscovich, Inc. Project Scope: Reuse of High School ‘JJJ’, #3861-02-01 approved by the Board on September 17, 2002; and the Reuse of Prototype High School “JJJ’’ #3861-02-01/24 Classroom Proto-Part, approved by the Board on September 17, 2002; and the reuse of Western High School #2831-23-01/24 Classroom Addition, approved by the Board on September 2, 2003. The Board previously approved Construction Manager at Risk Fees of $205,300. This item results with CM Fees of $10,877,824, Construction Cost of Work of $59,491,233, and a GMP of $70,369,057. This item also results with an additional financial impact of $5,029,609. This item excludes the construction costs of an auditorium. Future approval of an auditorium may result with an additional financial impact of up to $16,000,000. The Final GMP Manual is available for review at the Facilities and Construction Management Division. The financial impact is $70,163,757 including CM Fees and Cost of Work. This project is included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. There is an additional financial impact of $5,029,609 of which $3,365,146 will be funded by Certificate of Participation (COPs) and $1,664,463 by the Capital Projects Reserve. |
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KK. Office of Chief Financial Officer
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Equal Educational Opportunities Department at (754) 321-2150 or TDD# (754) 321-2158.
Related Downloadable Files
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8/15/06 Regular Meeting Minutes |