September 19, 2006
Status:
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
A. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACT:
1. 25-047B – Waste Pulping System for Cafeterias (additional expenditure of $0 requested; $800,000 originally approved on 9/21/04)
It is recommended that the contract with Lace Foodservice be renewed for an additional year from November 1, 2006 through October 31, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal. This recommendation is not a request for an additional expenditure. This recommendation will allow Food and Nutrition Services and Physical Plant Operations to continue purchasing waste pulping systems for cafeterias as required through October 31, 2007.
B. APPROVAL FOR RENEWAL AND ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS:
1. 24-077N– Radio Communications Equipment System Repair and Maintenance (additional expenditure of $225,000 requested; and $600,000 originally approved on 10/7/03)
It is recommended that the contract with Econo Com. Inc., d/b/a Mobile Communications be renewed for an additional year from October 1, 2006 through September 30, 2007 in accordance with Special Condition 5 of the bid, authorizing contract extension; and that the School Board authorize an additional expenditure of $225,000 to the subject contract. This recommendation will allow the schools, departments and centers to continue purchasing radio communications equipment system repair and maintenance services as required through September 30, 2007, and will provide for an approximate total expenditure of $825,000 for the award period.
2. 26-049B – Plasticware and Flatware Cutlery for Cafeterias (additional expenditure of $250,000 requested; $700,000 originally approved on 10/11/05)
It is recommended that the contract with Dispozo Products, Inc. be renewed for an additional year from November 1, 2006 through October 31, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal; and that the School Board authorize an additional expenditure of $250,000 to the subject contract. Dade Paper Company will not renew their bid for another year. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow Food and Nutrition Services Department to continue purchasing plasticware and flatware cutlery for cafeterias as required through October 31, 2007, and will provide for an approximate total expenditure of $950,000 for the award period.
C. APPROVAL FOR ADDITIONAL PROVIDERS ON THE FOLLOWING CONTRACT:
1. 24-043N– (RFP) Research and Program Evaluation Consultant Services (additional expenditure of $0 requested; $0 previously approved on 8/1/06; $0 previously approved on 5/16/06; $0 previously approved on 7/26/05; $0 previously approved on 4/12/05; $0 previously approved on 10/19/04; and $750,000 originally approved on 3/2/04)
In accordance with the provisions of the above RFP, which was approved by the School Board on March 2, 2004, additional providers of research and program evaluation consultant services may be added to the pool of currently approved providers for these services during the term of this contract, per Special Condition 7.2, Term of Contract. As a result of this provision and the recommendation of the Evaluation Committee, consisting of Dr. Cary Sutton, Research and Evaluation; Dean Vaughan, Research and Evaluation; and Ray Santos, ETS, it is recommended that Dr. Joyce V.W. Warner be added to the list of providers. Dr. Joyce V.W. Warner has experience developing research designs to examine literacy, and evaluating the impact of curriculum and instruction. Specific experience includes cond ucting professional development programs on literacy, assessing the impact of reading programs, and developing needs assessment instruments. This recommendation is not a request for an additional expenditure. This recommendation will allow the schools, departments and centers to continue purchasing research and program evaluation consultant services through February 28, 2007.
Items submitted for renewal approval have been evaluated to determine that satisfactory service is provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents.
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background.
Requested Action
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
Summary
A. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACT:
1. 25-047B – Waste Pulping System for Cafeterias (additional expenditure of $0 requested; $800,000 originally approved on 9/21/04)
It is recommended that the contract with Lace Foodservice be renewed for an additional year from November 1, 2006 through October 31, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal. This recommendation is not a request for an additional expenditure. This recommendation will allow Food and Nutrition Services and Physical Plant Operations to continue purchasing waste pulping systems for cafeterias as required through October 31, 2007.
B. APPROVAL FOR RENEWAL AND ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS:
1. 24-077N– Radio Communications Equipment System Repair and Maintenance (additional expenditure of $225,000 requested; and $600,000 originally approved on 10/7/03)
It is recommended that the contract with Econo Com. Inc., d/b/a Mobile Communications be renewed for an additional year from October 1, 2006 through September 30, 2007 in accordance with Special Condition 5 of the bid, authorizing contract extension; and that the School Board authorize an additional expenditure of $225,000 to the subject contract. This recommendation will allow the schools, departments and centers to continue purchasing radio communications equipment system repair and maintenance services as required through September 30, 2007, and will provide for an approximate total expenditure of $825,000 for the award period.
2. 26-049B – Plasticware and Flatware Cutlery for Cafeterias (additional expenditure of $250,000 requested; $700,000 originally approved on 10/11/05)
It is recommended that the contract with Dispozo Products, Inc. be renewed for an additional year from November 1, 2006 through October 31, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal; and that the School Board authorize an additional expenditure of $250,000 to the subject contract. Dade Paper Company will not renew their bid for another year. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow Food and Nutrition Services Department to continue purchasing plasticware and flatware cutlery for cafeterias as required through October 31, 2007, and will provide for an approximate total expenditure of $950,000 for the award period.
C. APPROVAL FOR ADDITIONAL PROVIDERS ON THE FOLLOWING CONTRACT:
1. 24-043N– (RFP) Research and Program Evaluation Consultant Services (additional expenditure of $0 requested; $0 previously approved on 8/1/06; $0 previously approved on 5/16/06; $0 previously approved on 7/26/05; $0 previously approved on 4/12/05; $0 previously approved on 10/19/04; and $750,000 originally approved on 3/2/04)
In accordance with the provisions of the above RFP, which was approved by the School Board on March 2, 2004, additional providers of research and program evaluation consultant services may be added to the pool of currently approved providers for these services during the term of this contract, per Special Condition 7.2, Term of Contract. As a result of this provision and the recommendation of the Evaluation Committee, consisting of Dr. Cary Sutton, Research and Evaluation; Dean Vaughan, Research and Evaluation; and Ray Santos, ETS, it is recommended that Dr. Joyce V.W. Warner be added to the list of providers. Dr. Joyce V.W. Warner has experience developing research designs to examine literacy, and evaluating the impact of curriculum and instruction. Specific experience includes conducting professional development programs on literacy, assessing the impact of reading programs, and developing needs assessment instruments. This recommendation is not a request for an additional expenditure. &nbs p;This recommendation will allow the schools, departments and centers to continue purchasing research and program evaluation consultant services through February 28, 2007.
Items submitted for renewal approval have been evaluated to determine that satisfactory service is provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents.
School Board Goals
| Goal 3 - All operations of the school system will demonstrate best practices while supporting student achievement. |
Financial Impact
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background.
Source of Additional Information
Donnie Carter 754 321-2610
Associated File Attachments
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25047B (Files) | |
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24077N (Files) | |
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26049B (Files) | |
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24043N (Files) | |
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ExecutedARF (Files) |