September 19, 2006
Status:
Open Agenda
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 22-015V – (RFP) Various Insurance Coverages and Claim/Risk Management Services (additional expenditure of $25,000,000 requested; $23,000,000 previously approved on 3/7/06; $3,000,000 previously approved on 11/14/05 (as an added item); $10,000,000 previously approved on 11/8/05; $65,000,000 originally approved on 5/15/01)
It is recommended that the School Board authorize an additional expenditure of $25,000,000 to the subject contract. This recommendation does not require any changes to the District budget. This recommendation will allow the Risk Management Department to continue coverage for property/casualty insurances and claim/risk management services as required through June 30, 2007, and will provide for an approximate total expenditure of $126,000,000 for the award period.
Note: Market conditions for catastrophic wind coverage deteriorated during the calendar year and premium increases exceeded initial expectations.
B. APPROVAL FOR A RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS:
1. 24-042N – Two-way Radios, Equipment and Accessories (additional expenditure of $500,000 requested, $400,000 previously approved on 9/6/05; $300,000 previously approved on 2/1/05; $400,000 originally approved on 11/4/03)
It is recommended that the contracts with Bear Communications, Inc.; Continental Wireless, Inc.; Cooper-General Corporation; Econo-Comm, Inc.; Express Radio; Florida Radio Rental Inc.; Rapid Wireless of Florida, Inc.; and Signal Communications, LLC be renewed for an additional year from December 1, 2006 through November 30, 2007 in accordance with Special Condition 6 of the bid authorizing contract renewal, and that the School Board authorize an additional expenditure of $500,000 to the subject contract. Communications, Inc. will not be renewing their contract as the company is no longer in business. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the schools, departments and centers to continue purchasing two-way radios, equipment and accessories as required through November 30, 2007, and will provide for an approximate total expenditure of $1,600,000 for the award period.
2. 24-044X – Liquefied Petroleum Gas (additional expenditure of $1,000,000 requested; $1,600,000 originally approved on 8/05/03)
It is recommended that the contract with Heritage Propane be renewed for an additional year from December 1, 2006 through November 30, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal; and that the School Board authorize an additional expenditure of $1,000,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Vehicle Maintenance Department to continue purchasing liquefied petroleum gas as required through November 30, 2007, and will provide for an approximate total expenditure of $2,600,000 for the award period.
Items submitted for renewal approval have been evaluated to determine that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the D istrict budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents.
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background.
Requested Action
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
Summary
A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 22-015V – (RFP) Various Insurance Coverages and Claim/Risk Management Services (additional expenditure of $25,000,000 requested; $23,000,000 previously approved on 3/7/06; $3,000,000 previously approved on 11/14/05 (as an added item); $10,000,000 previously approved on 11/8/05; $65,000,000 originally approved on 5/15/01)
It is recommended that the School Board authorize an additional expenditure of $25,000,000 to the subject contract. This recommendation does not require any changes to the District budget. This recommendation will allow the Risk Management Department to continue coverage for property/casualty insurances and claim/risk management services as required through June 30, 2007, and will provide for an approximate total expenditure of $126,000,000 for the award period.
Note: Market conditions for catastrophic wind coverage deteriorated during the calendar year and premium increases exceeded initial expectations.
B. APPROVAL FOR A RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS:
1. 24-042N – Two-way Radios, Equipment and Accessories (additional expenditure of $500,000 requested, $400,000 previously approved on 9/6/05; $300,000 previously approved on 2/1/05; $400,000 originally approved on 11/4/03)
It is recommended that the contracts with Bear Communications, Inc.; Continental Wireless, Inc.; Cooper-General Corporation; Econo-Comm, Inc.; Express Radio; Florida Radio Rental Inc.; Rapid Wireless of Florida, Inc.; and Signal Communications, LLC be renewed for an additional year from December 1, 2006 through November 30, 2007 in accordance with Special Condition 6 of the bid authorizing contract renewal, and that the School Board authorize an additional expenditure of $500,000 to the subject contract. Communications, Inc. will not be renewing their contract as the company is no longer in business. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the schools, departments and centers to continue purchasing two-way radios, equipment and accessories as required through November 30, 2007, and will provide for an approximate total expenditure of $1,600,000 for the award period.
2. 24-044X – Liquefied Petroleum Gas (additional expenditure of $1,000,000 requested; $1,600,000 originally approved on 8/05/03)
It is recommended that the contract with Heritage Propane be renewed for an additional year from December 1, 2006 through November 30, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal; and that the School Board authorize an additional expenditure of $1,000,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Vehicle Maintenance Department to continue purchasing liquefied petroleum gas as required through November 30, 2007, and will provide for an approximate total expenditure of $2,600,000 for the award period.
Items submitted for renewal approval have been evaluated to determine that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewe d per the terms and conditions of the bidding documents.
School Board Goals
| Goal 3 - All operations of the school system will demonstrate best practices while supporting student achievement. |
Financial Impact
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background.
Source of Additional Information
Donnie Carter 754 321-2610
Associated File Attachments
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22015V (Files) | |
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24042N (Files) | |
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24044X (Files) | |
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ExecutedARF (Files) |