July 22, 2013
CONSENT ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year (AMENDMENT)
K-5. Advertisement of the Tentative District School Budget for Fiscal Year 2013-2014 (REVISED)
OPEN ITEMS:
FF-9. Contract with Broward Behavioral Health Coalition (BBHC) (REVISED)
July 18, 2013
OPEN ITEMS:
HH-2. Settlement Proposal from U.S. Security Associates, Inc., Concerning Services Provided under the Contract Awarded under Bid 27-013T - Security Guard Services (WITHDRAWN)
Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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May 21, 2013 - Regular School Board Meeting
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June 11, 2013 - Special - Expulsions
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June 11, 2013 - Regular School Board Meeting
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
REPORTS
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Broward County Council of PTAs/PTSAs
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor to the Board
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Technology Advisory Committee
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ESOL Leadership Council
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Gifted Advisory Council
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Employee Unions
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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Charter School Task Force
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Broward Education Foundation
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District Advisory Council
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Nancy Linley-Harris
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2. Mariah Harris
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3. Joe Major
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4. Juliet Hibbs
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5. Scott Nichols
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6. Rhonda Ward
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7. Emile Fisher
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8. Lois Greene
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9. Wayne Labush
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10. Henry Greene
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CONSENT ITEMS
A. Resolutions
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A-1. Approval of the Community School Boundary Process IZone Voice Committee Formation
Adopt Resolution #14-01, in support of establishing the formation of the community school boundary process IZone Voice Committee. Section 1001.41 and 1001.42, Florida Statutes, give the Broward County School Board the power and duty of assigning students to schools. Broward County School Board recognizes the importance of providing equitable education opportunities for Broward County's student population while complying with state and local requirements. Therefore, the Broward County School Board, through the approval of the attached Resolution, shall create a community school boundary process IZone Voice Committee to act as a Districtwide advisory committee to the School Board to review any necessary or desirable changes to the school attendance areas. This annual community school boundary process provides the opportunity for significant community input in an open and inclusive atmosphere. A review of this resolution has been completed and approved by Senior Leadership and District legal counsel. A. The Resolution provides, in pertinent part, the following: Section 1. Creation of the Izone Voice Committee; Section 2. Membership; Section 3. Duties, responsibilities and guidelines; Section 4. Vacancies; Section 5. Meetings and public hearings; Section 6. Support; Section 7. Advisory nature of the committee; Section 8. Termination and cessation of regular meetings; and, Section 9. Effective date. B. In addition, the Broward County School Board, through approval of the attached resolution intends to adopt the annual school attendance areas after considerations of class size impact, Level of Service impact, enrollment impact, diversity impact, feeder pattern impact, school proximity impact, neighborhood integrity impact, and natural barrier impact. The fiscal impact to the District should not exceed the funding already included in the Demographics & Student Assignments Department annual budget inclusive of costs associated with the Community School Boundary Process Izone Voice Committee which will include but is not limited to advertising of meetings, printing costs, and miscellaneous incidentals costs associated with hosting public meetings. |
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B. Board Members
E. Office of Strategy & Operations
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E-1. Termination of Bid 12-007R - Tire Recapping
Approve the termination of Bid 12-007R - Tire Recapping. In Bid 12-007R, General Condition 57 states, "This Bid may be canceled with or without cause by The School Board of Broward County, Florida, during the term hereof upon thirty days written notice to the other parties of its desire to terminate this Bid." The termination of this bid will be effective August 22, 2013, at midnight. A new contract with revised specifications will be presented to the Board for approval. There is no financial impact to the District. |
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E-2. Third Amendment to Agreement for Request for Proposals (RFP) 29-001V - Administration of Flexible Spending Accounts
Approve the Third Amendment to Agreement between The School Board of Broward County, Florida, and Fringe Benefits Management Company, a division of WageWorks. RFP 29-001V for the Administration of Flexible Spending Accounts was awarded to Fringe Benefits Management Company (FBMC), a division of WageWorks, at the April 29, 2008 Board meeting. There will be no rate increase for 2014. This renewal was approved by the Superintendent's Insurance Advisory Committee at its May 9, 2013 meeting. This Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no additional financial impact to the District for 2014. |
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E-3. Second Amendments to Agreements for Request for Proposals (RFP) 12-005V Group Dental & Group Vision Benefits for School Board Employees
Approve the Second Amendments to Agreements between The School Board of Broward County, Florida, and Metropolitan Life Insurance Company and Metropolitan Life Insurance Company/Safeguard Health Plans, Inc. (Dental Carriers). RFP 12-005V for Group Dental Insurance and Group Vision Insurance for School Board Employees, was awarded to Humana/CompBenefits, Metropolitan Life Insurance Company (MetLife), and Metropolitan Life Insurance Company/Safeguard Health Plans, Inc. (Met Life/Safeguard), (Dental Carriers) and Humana/CompBenefits and Solstice Benefits, Inc., (Vision Carriers) by the School Board at the June 21, 2011 Board Meeting. For 2014, MetLife and MetLife/ Safeguard (Dental Carriers) agreed to a negotiated reduced rate of 3.1% across all Plans. The premium decreases did not represent savings to the District for 2014, based on current contract provisions; however, the decreases did result in total savings to District employees of approximately $260,000. The terms of the contracts awarded to Humana/CompBenefits and Solstice Benefits, Inc. (Vision Carriers) holds their rates flat through 2014. These amendments were approved by the Superintendent?s Insurance Advisory Committee at its May 9, 2013 meeting. These Amendments to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. The premium increases do not represent additional cost to the District for 2014, based on current contract provisions. |
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E-4. Request for Proposals (RFP) Recommendation - 14-008V - Financial Advisory Consultant Services
Approve RFP recommendations as stated on the attached award recommendation and Agreement with Public Financial Management, Inc. RFP: 14-008V; TITLE: Financial Advisory Consultant Services; CONTRACT PERIOD: July 23, 2013 through June 30, 2016; LOCATION: Treasurer's Office; AMOUNT: N/A; M/WBE VENDORS: Includes an award recommendation to one certified M/WBE Vendor: Fidelity Financial Services, L.C. (Co-Consultant) African-American M/WBE: Fort Lauderdale, FL) Financial Advisory Consultant Services are used to provide financial advisory services for the issuance of General Obligation and other bonds, Certificate of Participation (COPs), short/long term notes, and refinancing of debt to provide financing for the District's facilities. This consultant service provides financial advisory services in connection with anticipated District financings. Fees will be paid from proceeds of financings completed. There is no financial impact to the District at this time. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District at this time. |
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F. Office of Academics
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F-1. Individual Training Agreement (#2013-2017-ITA-2328) between WorkForce One Employment Solutions and The School Board of Broward County, Florida
Approve the continuation of the Individual Training Agreement (#2013-2017-ITA-2328) between WorkForce One Employment Solutions (WF1) and The School Board of Broward County, Florida. The term of the agreement shall begin on the date the Agreement is executed by all the parties and shall terminate with the completion of the training of the last participant referred by WF1 to Contractor or June 30, 2017, whichever date comes later. The Federal Workforce Investment Act (WIA) governs the Individual Training Agreement process through WorkForce One Employment Solutions. The Individual Training Agreement facilitates the delivery of occupational skills training on an individual basis to students referred by WorkForce One Employment Solutions to the Broward Technical Centers. Pell grants, scholarships, financial assistance grants and WIA funds will be used to pay student tuitions, registrations, and lab fees. Referrals will be dependent upon individual student needs, fund availability, and WorkForce One Employment Solutions policies governing individual referrals. Approval of this agreement will allow the School Board to provide training at Broward Technical Centers, in adherence to the terms and conditions outlined in the existing Individual Training Agreement. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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F-2. Agreement between The School Board of Broward County, Florida and Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center
Approve the New Agreement between The School Board of Broward County, Florida and Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center. The contract period is August 1, 2013 through July 31, 2016. Career and Technical Education high school and adult postsecondary students district-wide that are enrolled in Health Science Education Programs, participate in clinical learning experiences through contractual agreements with hospitals, nursing homes, and other healthcare related facilities. The new agreement with Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center provides clinical experiences necessary to meet Florida Department of Education mandated student performance standards. This agreement also addresses the requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion. Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center is fully licensed, accredited, and approved for Medicare/Medicaid patients. This nursing home received satisfactory ratings, in accordance with the United States Government Medicare/Medicaid standards, in the areas of Health Inspections, Nursing Home Staffing, and Quality Measures. In accordance with a School Board request, staff in the Career, Technical, Adult and Community Education Department developed a survey to measure the effectiveness of the clinical experience. When this agreement has been fully executed by Palms of Lauderdale Lakes, The LLC d/b/a The Palms Rehabilitation and Nursing Center and the School Board, clinical experiences will be scheduled. The survey will be completed by students, Health Science teachers, and selected staff of the facility after the completion of the clinical experience. This new agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district. |
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G. Office of Human Resources
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G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2013-2014 School Year
Approve the personnel recommendations for the 2013-2014 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Instructional Leaves There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs There will be no financial impact to the School District. |
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year
AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) - Promotion(s) 3. Non-Instructional Reassignment(s) - Demotion(s) 4. Non-Instructional Substitutes/Temporary Employees 5. Non-Instructional Leave(s) - Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s) 11. Salary Adjustment Funding has been budgeted in the 2013-2014 school/fiscal year for all appointments through June 30, 2014. |
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination(s) Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4105. There is no financial impact to the School District. |
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G-5. Supplemental Pay Positions - List #2
Approve the recommended supplemental pay positions of employees for the 2013-2014 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2013-2014 school year. Individuals listed meet the requirements for the supplemental positions. Funding has been budgeted in the 2013-2014 school/fiscal year for all supplements through June 30, 2014. |
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G-6. Recommendation(s) for Instructional/Non-Instructional Discipline for the 2013-2014 School Year(MS)
Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Non-Instructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Broward District Schools Police Department. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. This case was reviewed with the Superintendent of Schools, who agreed to this discipline. The District has followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. There is no financial impact to the school district. |
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G-7. Recommendation(s) for Instructional/Non-Instructional Discipline for the 2013-2014 School Year (DR)
Approve the recommendation(s) for discipline as listed on the attached list for Instructional/Non-Instructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of a positive finding on a Reasonable Suspicion test by the Broward District Schools Police Department pursuant to School Board Policy 2400. The individual(s) involved have been provided the opportunity to appear and participate, with representation, in a pre-disciplinary hearing prior to submission of this recommendation. The employee signed a disciplinary agreement and agreed to the recommended discipline. The District has followed the School Board process for disciplinary action. The requested action(s) is listed on the attachment. The employee will utilize sick/vacation time until completion of the EAP process. There is no financial impact to the school district. |
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H. Office of the General Counsel
I. Office of the Superintendent
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I-1. The School Board of Broward County, Florida 2012-2013 Annual Educational Equity Act Plan
Receive the 2012-2013 Annual Educational Equity Act Plan. The Florida Educational Equity Act (FEEA), Section 228.2001, F.S., became law in June 1984, and the rules for implementation were adopted by the State Board of Education in February 1985. The FEEA was amended in 1993 to mandate stronger monitoring and enforcement for gender equity in athletics. Rules for athletics were adopted in September 1994. The FEEA covers all educational programs and activities operated by public educational institutions. The FEEA implementing rules are consistent with federal laws prohibiting discrimination in employment and educational programs. The Department of Education has mandated continued focus on African American and Hispanic students' access to high quality instruction, including Advanced Placement (AP), Dual Enrollment (DE), Honors and Level III courses 9th - 12th grade. In addition, for the 2012-2013 school year, the FEEA has inquired as to whether or not the District has Single-Sex Schools/Classes and Treatment of Pregnant and Parenting Students. Board action is required pursuant to Florida Department of Education Technical Assistance Manual Guidelines. A copy of the complete 2012-2013 Annual Educational Equity Act Plan is available at the Board Members' Office on the 14th floor of the K.C. Wright Building and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda There is no financial impact to the school district. |
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I-2. Petition for Formal Proceedings
Receive the Petition for Formal Proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended immediately without pay pending final action on these charges. The Broward District Schools Police Department completed an investigation into allegations of child abuse. The allegation was thoroughly investigated and the results were presented to the Professional Standards Committee (PSC). A pre-disciplinary meeting was held with the employee, her legal representative, a School Board cadre attorney, and a representative from Broward District Schools Police Department. The cadre attorney prepared the Petition for Formal Proceedings and the employee was provided notice that a recommendation for termination would be presented to the School Board on July 23, 2013. The teacher has the right to request a hearing with the Division of Administrative Hearings (DOAH) within 21 calendar days of the School Board action. There is no financial impact to the school district. |
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I-3. Amendment to the 2013-2014 Organizational Chart Page 7
Amend Page 7 of the 2013-2014 Organizational Chart to add one full-time employee to the position of Supervisor, Clinical Nursing. The Department of Health Education Services has obtained funding from the State?s Health Department to support an additional full-time employee to the position of Supervisor, Clinical Nursing. Funding for this position is subject to an annual review of the District?s student health service plan. This additional position will help support and enhance the services to schools and students provided by the Health Education Services Department. There is no financial impact to the district. |
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J. Office of Facilities & Construction
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J-1. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification
Approve the recommendations of the Superintendent indicated in Exhibit 2. The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities (SREF), F.S. 1013.46 and Board Policy 7003. *New Certification **Certified M/WBE and/or SBE. The Qualification Selection Evaluation Committee (QSEC) convened on July 3, 2013, to review Contractor Pre-Qualification Staff Application Review Executive Summaries and makes the recommendations to the Superintendent of Schools indicated in Exhibit 2. Contractor Pre-Qualification Staff Application Review Executive Summaries are available for review at the Office of Facilities & Construction. Although the number of construction projects has been reduced in the Capital Plan, there is an appropriation of approximately $16,550,000 in various categories including, Remodeling & Renovations, Indoor Air Quality, Safety and ADA for fiscal year 2012-2013. Budgeted for fiscal year 2013-2014 is $8,493,000 and for fiscal year 2014-2015 is $4,083,000. There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a collaboration form from the Capital Budget Department. |
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J-2. Approve Contract Documents - Professional Services Agreement - Program Management Services
Approve revisions to the Contract Documents for Professional Services Agreement for Program Management Services. The revised Contract Documents have been amended to include the provisions pertinent to Program Management Services. A copy of the Professional Services Agreement for Open End Consultant Services contract revisions are available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda The revised contract document attached has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact. This item is not affecting the overall budget; therefore, it does not require a collaboration form from the Capital Budget Department. |
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K. Office of Financial Management
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K-1. General Fund Amendment as of May 31, 2013
Approve the attached General Fund Amendment as of May 31, 2013. General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the General Fund. Amendment includes information for the month of May 2013. There is no financial impact to the district. |
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K-2. Special Revenue Grant Funds Amendment as of May 31, 2013
Approve the Special Revenue Grant Funds Amendment as of May 31, 2013. Grants Funds Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the Special Revenue Grant Funds. Amendment includes information for the month of May 2013. There is no financial impact to the district. |
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K-3. Revision to Capital Funds Budget Amendments
Approve the attached Capital Funds Budget Amendments for Fiscal Year 2012-2013. These amendments are as of May 2013. This amendment is being submitted to adjust revenue and appropriations in the Capital Budget. The major changes reflected in this amendment are summarized below. Revenues (Exhibit A) * Financing sources were increased $5,031,765 for the lease that was approved to purchase 50 school buses (Item EE-3 from the December 4, 2012 regular school board meeting) Appropriations (Exhibit B) * Appropriations for vehicles were increased $5,031,765 to account for the approved purchase of the 50 school buses (Item EE-3 from the December 4, 2012 regular school board meeting) Capital Projects Reserves (Exhibit C) * No changes for this period Long Term Reserve (Exhibit C) * No changes for this period This item reports revenue adjustments and the budgetary impacts of previous School Board actions. Financing sources were increased $5,031,765 for the lease that was approved to purchase 50 school buses (Item EE-3 - December 4, 2012) as indicated on Exhibit A. Appropriations for vehicles were increased to account for the approved purchase of the 50 school buses as indicated on Exhibit B. |
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K-4. Interim Financial Statements for the Period Ended May 31, 2013
Approve the Interim Financial Statements for the Period Ended May 31, 2013. Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of May 2013, the fund balance as a percentage of projected revenues was 3.53% and the fund balance, excluding Charter Schools revenues, was 4.00%. There is no financial impact to the district. |
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K-5. Advertisement of the Tentative District School Budget for Fiscal Year 2013-2014
REVISED Approve the advertisement of the Tentative School Budget for Fiscal Year 2013-2014. The Department of Education is not required to provide school districts the Required Local Effort (RLE) before July 19th. The Florida Department of Education released the budget information on July 16, 2013. Therefore, we have revised the agenda item accordingly. The highlighted items on the schedules denote the items impacted by the RLE rate change and necessary adjustments made to the tentative budget. The Legislature has increased the RLE millage for fiscal year 2013-14. In order to participate in the Florida Education Finance Program (FEFP), the School District is required to levy the Required Local Effort provided by the state. The RLE rate has increased by Pursuant to Chapter 200.065 of the Florida Statutes, the School District is required to advertise its intent to adopt a tentative budget in a newspaper within 29 days of certification of value (July 1, 2013). The total school district's budget, excluding transfers out of The major components of the District's budget are the $2.1 billion general fund and the $0.5 billion capital budget. The overall General Fund allocation decreased by $133,055 as compared to the information prior to July 16, 2013. |
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L. Office of Portfolio Services
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L-1. Renaming Sunland Park Elementary School to Sunland Park Academy
Approve the renaming of Sunland Park Elementary School to Sunland Park Academy. Action requested in order to reflect the re-purposing of the elementary school to a Kindergarten through 3rd Grade Early Learning Center. This complies with Policy 1401. There is no financial impact to the district. |
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OPEN ITEMS
AA. Resolutions
BB. Board Members
CC. Board Policies
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CC-1. Revisions to Policy 5006: Suspension and Expulsion (Phase II)
Adopt Revisions to Policy 5006: Suspension & Expulsion (Phase II), at this final reading. Revisions to Policy 5006: Suspension and Expulsion (Phase II) have been made to provide clarification and information from stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making. The revisions were discussed at the first Board Workshop on April 16, 2013; at the Public Rule Development on May 9, 2013, the Second Board Workshop on May 28, 2013 and the First Reading on June 25, 2013. The Chart of Substantive Changes reflects Policy revisions. All changes are being proposed for 2013-2016. There is no financial impact to the District. |
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CC-2. Revisions to Policy 5.8: Code of Student Conduct (Phase II)
Adopt Revisions to Policy 5.8: Code of Student Conduct (Phase II), at this final reading. Revisions to Policy 5.8: Code of Student Conduct (Phase II) have been made to provide clarification and information from stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making. The revisions were discussed at the first Board Workshop on April 16, 2013; at the Public Rule Development on May 9, 2013, the Second Board Workshop on May 28, 2013 and the First Reading on June 25, 2013. The Chart of Substantive Changes reflects Policy revisions. All changes are being proposed for 2013-2016. There is no financial impact to the District. |
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CC-3. Revision to Policy 1007 - Ethics Code for School Board Members
Approve the revisions to Policy 1007 Ethics Code for School Board Members, at this first reading. The School Board last reviewed revised Policy 1007 at its Workshop on December 11, 2012. At that time, the Board gave direction to make additional changes. It is now on the agenda for its first reading. The attached draft policy incorporates those revisions, as well as Board Member comments, made during the Workshops held on July 31, 2012 and December 11, 2012. The material presented at the December 11, 2012 Workshop is provided as an exhibit for reference. Subsequent to the Workshop, SB 2 was filed on January 23, 2013 in the Florida Senate which proposed, among other things, ethics training for certain elected officials including school board members. The General Counsel's Office monitored the bill through the legislative process. It ultimately passed and was signed into law on May 1, 2013 by the Governor. In pertinent part, it requires four (4) hours of ethics training for elected officials in the areas of sunshine law, public records and code of ethics. The revised policy is now back on the agenda for first reading and to discuss the impacts of the statutory ethics training requirements. Key to Revisions: Red text delineates initial revisions brought to July 31, 2012 Workshop. Blue text reflects changes made after the July 31, 2012 workshop as a result of the discussion. Highlighted blue text reflects changes made as a result of the December 11, 2012 Workshop. There is no financial impact to the district. |
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CC-4. Policy 6303 Field Trips
Adopt Policy 6303 as amended and approved on 6/25/13, at this final reading. A committee was appointed to revise the policy to clarify the rules and procedures for scheduling and taking students on District- approved field trips. The revisions have been discussed at the 4/16/13 School Board Workshop, the 5/23/13 Public Rule Development Meeting, the 6/10/13 School Board Workshop, and approved with one amendment at the 6/25/13 School Board Meeting. There is no financial impact to the district. |
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CC-5. Proposed New Job Description and Minimum Qualifications for the Specialist Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) - Early Childhood Position
Adopt the proposed, new job description and minimum qualifications for the Specialist Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) - Early Childhood position. This is the final reading. The job description for the Specialist Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) - Early Childhood has been created to support the new vision for Early Childhood Education and to meet federal requirements. This position will follow standard advertising and selection process. See attached Executive Summary. There is no financial impact to the district. |
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CC-6. Proposed New and Revised Job Descriptions, Minimum Qualifications and Job Titles for Eight (8) Positions; Four (4) Positions Identified through the 2013-2014 Superintendent's Organizational Chart and Four (4) Non-Chart Positions Identified through the Standard Process
Adopt the proposed new and revised job descriptions, minimum qualifications and job titles for eight (8) positions; four (4) positions identified through the 2013-2014 Superintendent's Organizational Chart, and four (4) non-chart positions identified through the standard process. This is the final reading. These job descriptions are being created or revised to support the new 2013-2014 Superintendent's Organizational Chart or to support modification of non-chart positions' title, minimum qualifications and/or responsibilities. See attached Executive Summary. There is no financial impact to the district. |
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CC-7. Proposed New and Revised Job Descriptions, Minimum Qualifications and Job Titles for Fifteen (15) Positions for the District's Self-Administered Workers' Compensation Unit within the Risk Management Department
Adopt the new or revised job descriptions, minimum qualifications and job titles for fifteen (15) positions for the District's Self-Administered Workers' Compensation Unit within the Risk Management Department. This is the final reading. On February 20, 2013, The School Board of Broward County, Florida approved the agreement with Imagine Clinical to design and manage the implementation of the transition to self-administration of the core services of the District's Workers' Compensation Program. These job descriptions are being created or revised to appropriately staff and support the District's Self-Administered Workers' Compensation Unit within the Risk Management Department. See attached Executive Orientation and Summary. There is no financial impact to the district. |
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CC-8. Proposed Revised Job Description, Title and Minimum Qualifications for the Director, Procurement and Supply Management Position
Adopt the proposed, revised job description, title and minimum qualifications for the Director, Procurement and Supply Management position. This is the final reading. The job description for the Director, Procurement and Supply Management has been revised to update the title, minimum requirements and performance responsibilities of the position. The revision of the job description will support the current needs of The School Board of Broward County, Florida. This position will follow standard selection process. See attached Executive Summary. There is no financial impact to the District. |
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CC-9. Proposed New Job Description, and Minimum Qualifications for the Coordinator, Homeless Education Program Position
Approve the proposed, new job description for the Coordinator, Homeless Education Program position. This is the first reading. The job description for the Coordinator, Homeless Education Program position has been created to formally document an existing role within the Student Support Initiatives department. This position is filled and will not require any staffing changes. See attached Executive Summary. There is no financial impact to the district. |
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CC-10. Proposed Revised Job Description, Title, Preferred and Minimum Qualifications for the Data Analyst, Transportation Position
Approve the proposed, revised job description, preferred and minimum qualifications for the Data Analyst, Transportation position. Approval is requested to advertise for the position after the first reading. This is the first reading. The job description for the Data Analyst, Transportation position has been revised to update the preferred and minimum requirements of the position. The revision will ensure the job description accurately reflects the current title and required qualifications of the position. Revision of the job description does not impact the pay grade or salary range of the position. This position will follow standard selection process. See attached Executive Summary. There is no financial impact to the district. |
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CC-11. Revisions to Policy 6000.1: Student Progression Plan
Approve revisions to Policy 6000.1: Student Progression Plan, at this First Reading. The District Policy 6000.1 Work Group convened subcommittees to address issues and formulate proposed changes to the District Student Progression Plan for 2013-14. A broad representation of District and school-based staff, along with parents and students participated on the following subcommittees: Elementary Items, Middle School Items, High School Items, and General Progression Items. Participants in the vetting process included District Administrative staff, elementary school principals, middle school principals, high school principals, District Advisory Council, ESE Advisory Council, ESOL Leadership Council, and Office of School Accountability and Performance staff. Following the vetting process, staff representing the Policy 6000.1 Work Group provided members with recommended changes at Board Workshops on February 12, 2013 and on May 14, 2013. A public forum was held on April 24, 2013. As a result of Board input, recommended changes are reflected in Policy 6000.1 revisions. The Chart of Substantive Changes addresses all changes that are being recommended at this time. Compliance with the proposed Policy/Rule is not estimated to result in any economic impact upon persons affected by the Policy/Rule. The update of the Policy/Rule to effect compliance with changes in state law are estimated to have a regulatory cost of approximately $1,000,000. |
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CC-12. Policy 6607 - Refund of Post Secondary/Adult Program Fees
Approve revision of Policy 6607, at this first reading. A committee was created to revise the policy in an effort to align it with the District's current organizational structure and address recommendations from the Council on Occupational Education (COE) accreditation findings. The revisions were discussed at the April 29, 2013 School Board Workshop, the May 30, 2013 Public Rule Development Meeting, and the June 26, 2013 School Board Workshop. There is no financial impact to the district. |
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DD. Office of the Chief Auditor
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DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools
Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools. Audit of the Internal Funds of Selected Schools were performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1. The Audit report represents 12 schools in which a total of 6 schools had no audit findings and 6 had some audit findings. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's June 20, 2013 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2012-2013
Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2012-2013. Audit of the Property and Inventory of Selected Locations were performed, as authorized by the Florida State Board. The Audit report represents 44 locations in which a total of 42 locations had no audit findings and 2 had some audit findings. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's June 20, 2013 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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DD-3. Internal Audit Report - Summary of Audit Activities for 2012-2013 and Proposed Audit Plan for the 2013-2014 Fiscal Year
Receive Internal Audit Report - Summary of Audit Activities for 2012-2013 and Proposed Audit Plan for the 2013-2014 Fiscal Year. The Office of the Chief Auditor has completed a significant number of financial, operational, construction and compliance audits of the District. Our audit reports were aimed at enhancing the economical and efficient use of resources, safeguarding assets and assisting management in accomplishing their established goals and objectives. We reported in the Summary of Audit Activities for the 2012-2013 fiscal year, the completed audits, reviews and trainings. We completed several construction audits, resulting in recommendations to improve internal controls and identified cost recoveries in excess of $1 million, as well as cost avoidance initiatives for the District. We performed operational audits of vendor contracts that identified questioned costs and non-compliance with contract terms that resulted in the District's seeking reimbursement and/recommendations for revisions to contract language and better contract management. In the area of Property and Inventory audits and Internal Fund audits, we continue to see a significant number of audits that are in compliance with all policies, procedures, rules and regulations. We provided significant assistance to management through participation in multiple committees throughout the District. In addition, we provided the Charter School Department with auditing resources in order to monitor financial conditions of the Charter Schools. The Proposed Audit Plan includes required audits per State Statutes and School Board Policies, as well as operational audits of construction projects and reviews of various District departments. This report will be presented to the Audit Committee at its June 20, 2013 meeting and to the School Board at its July 23, 2013 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the school district. |
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EE. Office of Strategy & Operations
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EE-1. Transportation Agreements for the City of Fort Lauderdale, City of Lauderdale Lakes, and City of Deerfield Beach
Approve renewal of the Transportation Agreement between The School Board of Broward County, Florida, and the Cities of Fort Lauderdale, Lauderdale Lakes, and Deerfield Beach to provide school bus transportation for their recreational program for a period of one year. The transportation agreements allow the cities and non-profit organizations to utilize District school buses for city/organizational sponsored recreation programs and events that are dependent on transportation. City/organization sponsored recreation programs provide a valuable service to their respective communities. The transportation service will be provided during the times school buses are not being utilized for service to Broward County Public Schools. The Cities of Fort Lauderdale, Lauderdale Lakes, and Deerfield Beach will reimburse the District for the full cost of this service at the approved reimbursement rate. This reimbursement rate fully covers the costs incurred by the District. These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. The cities and non-profit organization(s) will reimburse the district for the cost of this service at the current approved reimbursement rate. |
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EE-2. Request for Proposals (RFP) Recommendation - 14-023V - Interpreter Services for the Deaf and Hard of Hearing
Approve RFP recommendations as stated on the attached award recommendation. RFP: 14-023V; TITLE: Interpreter Services for the Deaf and Hard of Hearing; CONTRACT PERIOD: September 9, 2013 through June 30, 2016; LOCATION: Various Locations; AMOUNT: $1,000,000; M/WBE VENDORS: Includes an award recommendation to two certified M/WBE Vendors: Accessible Communications for the Deaf (African American M/WBE: Lauderhill, FL) and Coda Link, Inc. (White Female M/WBE: Sunrise, FL) The School Board of Broward County, Florida (SBBC), received Proposals from agencies or individual providers for Interpreter Services for Deaf and Hard of Hearing students, parents, employees, or community members, as needed, and as required by the Individuals with Disabilities Education Act (IDEA) and the Americans with Disabilities Act (ADA). Awardees will provide Sign Language Interpreters, Oral Interpreters, Transliterators, and Captioners to students who are deaf or hard of hearing as specified on their Individual Education Plan (IEP) or 504 plan, adult students complying with the ADA, and to parents, employees, or community members, upon request. Services may be provided at any school, District location, or at locations outside of the school facility for activities including, but not limited to, field trips, sporting events, or academic competitions. Board approval of this RFP recommendation does not mean the amount shown will be spent. This amount represents the estimated contract value and may be spread among the awarded vendors through the term of this contract from available funds already included in various school/department/center budgets. All expenditures for this contract will come from approved school/department/center budgets. Staff will provide a report to the Board semi-annually detailing expenditures. |
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EE-3. Request for Proposals (RFP) Recommendation - 13-056E - Online Credit Recovery and Acceleration Courses
Approve RFP recommendation as stated on the attached award recommendation and Agreement with Edmentum. RFP: 13-056E; TITLE: Online Credit Recovery and Acceleration Courses; CONTRACT PERIOD: July 23, 2013 through July 31, 2016; LOCATION: Various Locations; AMOUNT: $975,000; M/WBE VENDORS: ------ The School Board of Broward County, Florida (SBBC), received Proposals from providers of web-based curriculum to provide unlimited access to content aligned to Common Core State Standards and Next Generation Sunshine State Standards for grades 6-12 core courses in English/Language Arts (ELA), Reading, Math, Social Studies, and Science. Additionally, respondents must provide courses for preparation for standardized tests (EOCs, ACT, SAT, PERT); and for practice and remediation of Advanced Placement (AP) content and skills for some AP courses in ELA, Math, Science and Social Studies. The web-based curriculum will be available at 114 sites (middle schools, high schools, centers, community schools, and alternative schools) to 6th ? 12th grade students and their teachers. Teachers, certified in the subject area for which the student is accessing curriculum, must be the teacher of record, engage in frequent and substantial instruction/feedback with the assigned students, and monitor the students to ensure fidelity of implementation and substantive student learning. Curriculum may be used as a resource for: course recovery, first impulse course curriculum, course acceleration, diagnostic assessment of skill deficiencies, or supplemental instruction, as applicable and authorized. Upon approval, professional learning dates will be scheduled with the provider and a procedural guide developed and delivered prior to school-year 2013-14 implementation. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact to the District is $975,000. $450,000 of the funding is appropriated in the District instructional materials allocation. The balance is funded through Workforce funding. Staff will provide a report to the Board semi-annually detailing expenditures. |
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EE-4. Agreement with Florida Virtual School
Approve the Agreement with Florida Virtual School. Broward Virtual School was established in 2001 to accommodate students wishing to take courses online. Broward Virtual School provides full-time enrollment to students in grades 6 - 12, as a school of choice using Florida Virtual School courses. Florida Virtual School provides core subjects, world languages, elective honors, and advanced placement courses online and also provides professional development and technical support for Broward Virtual School teachers and students. This Agreement brings the District into compliance with Florida Statute 1002.45 - Virtual Instruction Programs. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact to the District is estimated to be $850,000. Funds are appropriated in Broward Virtual School's operating budget. |
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EE-5. Agreement with K12 Florida, LLC
Approve the Agreement with K12 Florida, LLC. In accordance with Florida Statute 1002.45, school districts must offer a full-time K-12 virtual education program to Florida students. The School Board of Broward County, Florida (SBBC), meets the requirements for grades 6-12 through Broward Virtual School. K12 Florida, LLC, is a Florida Department of Education approved provider of K-5 virtual education services. K12 Florida, LLC, offers a turn-key solution. Approval of this Agreement will bring SBBC in compliance with the Virtual Instruction Program established by Florida Statute 1002.45. Each of the other five most populous public school districts in Florida have contracted with K12 Florida, LLC, to comply with this legislation. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. It is anticipated that there will be no negative financial impact to the District. K12 Florida, LLC, will charge the District $4,295 per student annually. Per Florida Statute 1002.45, fees will be covered through Full-Time Equivalent (FTE) funding as stipulated in the Florida Education Finance Program (FEFP). |
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EE-6. Grant Applications - Post-submission
Acknowledge the submission of the following grant applications: A. Best Buy's Community Grants - Helping Teens Build 21st Century Technology Skills, $9,924 B. District Evaluation System Monitoring, $150,000 C. Multiagency Services Network for Students with Emotional/Behavioral Disabilities Projects (SEDNET), $128,000 D. The NEA Foundation Student Achievement Grant, $5,000 E. School Improvement Grant 1003(g), $5,250,000 F. Toolbox for Education Grant, $5,000 Copies of the Grant Applications are available at the Board members' Office on the 14th floor of the K. C. Wright Administration Center and Executive Summaries are available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda The positive potential financial impact, if funded, is $5,547,924 from various funding sources. There is no additional financial impact to the district. |
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EE-7. Grant Applications - Pre-submission
Approve the submission of the following grant applications: A. Commissioner's Task Force on Holocaust Education, $100,000 B. Head Start/Early Head Start, $17,635,120 Copies of the Grant Applications are available at the Board members' Office on the 14th floor of the K. C. Wright Administration Center and Executive Summaries are available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda The positive potential financial impact, if funded, is $17,735,120 from the Florida Department of Education. There is no additional financial impact to the district. |
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FF. Office of Academics
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FF-1. Full and Basic School Health Service Funding Agreement for 2013-2014
Approve the Full and Basic School Health Services Funding Agreement for 2013-2014 Each year, the legislature provides School Health Service Funds to the Florida Department of Health-Broward County (FDOH-Broward) which then funds services for Broward County schools and students. One allocation is for Basic School Health Services to all students in public and participating non-public schools in Broward County. The other allocation is for Full Service Schools which include Basic School Health Services and additional specialized services that integrate education, medical, social, and/or human services to meet the needs of the high risk student population and their families on school district property as required by 402.3026, Florida Statutes. These services are provided in accordance with the statutorily required School Health Services Plan (Section 381.0056{3}{e}, Florida Statutes). The FDOH-Broward has contracted Full Service and Basic Health School Funds to Broward County Public Schools (BCPS) since 2000. The proposed contract funding, Full Service ($460,174.76), Basic School Health Services ($775,416.13), and Florida DOH-Broward General Revenue funds ($69,858.97). The contract to BCPS for 2013-2014 is $1,305,449.86. The amount of $1,305,449.86 shall be paid in monthly amounts of $108,787.48 not to exceed $1,305,449.86 for a 12-month period for the duration of the contract, subject to the availability of funds. The contract to BCPS for 2013-2014 is $1,305,449.86. The amount of $1,305,449.86 shall be paid in monthly amounts of $108,787.48 not to exceed $1,305,449.86 for a 12-month period for the duration of the contract, subject to the availability of funds. The Full Service, Basic School Health Services and General Revenue allocation through the Florida Department of Health-Broward will fund the following: 1.0 FTE, Clinical Nursing Supervisor/Program Manager 1.0 FTE Clinical Nurse 1.0 FTE Registered Nurse at Blanche Ely High School 0.75 FTE funding towards a Family Counselor at Lauderhill Middle School 35 agency health support technicians under the supervision of 7 agency Registered Nurses 1 agency Licensed Practical Nurse at Lauderhill Middle School 1 agency Licensed Practical Nurse at Hallandale Adult Scoliosis screeners. Attachment II of the agreement reflects the schools that will receive Basic School Health Services through this staffing model. These schools were selected based on the Indicators of Needs Study recently conducted by the Student Assessment and Research Department. Schools were ranked based on the severity index for health and social needs. With this data schools were selected based on the highest index. On-Call Services will be provided by Registered Nurses for all schools without on-site health service personnel. The FDOH-Broward will continue to provide on-site health services to five comprehensive schools and provide Registered Nurses to support all schools that do not have health service personnel on-site. Basic School Health Services will continue to be provided by current funding partners to 80 schools with an on-site Health Support Technician with Registered Nurse supervision. The Childrens' Services Council (CSC) will allocate funding of approximately 1.1 million to provide direct on-site health care personnel to 40 of these schools. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval. There is a positive financial impact to the District of $1,305,449.86 for 2013-2014. The source of funding is the Full and Basic School Health Services and General Revenue funds from the FDOH-Broward through funding from the State. There is no additional financial impact to the district. |
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FF-2. Postsecondary Workforce Education and Community Education Fee Schedule for the 2013-2014 School Year
Approve the proposed Postsecondary Workforce Education and Community Education Fee Schedule for the 2013-2014 school year. Workforce Education fees are established by the Legislature in the General Appropriations Act. The School Board must annually adopt the State of Florida Fee Schedule for Postsecondary Workforce Education. The fees for Community Education Programs, also known as fee support, are set by the District. Over 175,000 students enroll annually in technical, adult and community school programs, courses and activities. Students are classified as residents or non-residents for the purpose of assessing tuition fees. The Florida resident fee for Technical Certificate and Applied Technology Diploma Programs in 2013-2014 shall be $2.80 per hour, which represents an increase of 5¢ per hour. The non-resident fee is $11.20 per hour, which represents an increase of 7¢ per hour. These fee increases align with the requirement set forth by the General Appropriations Act. Individuals enrolled in Adult General Education (AGE) programs shall be assessed a tuition resident fee of $30 per term or a non-resident fee of $120 per term. There was no fee increase for the AGE programs. The tuition fees for Fee Support courses are established to cover all costs associated with operating the program, including instructional costs, equipment maintenance, and marketing. Fee support courses are grouped into eight levels. The 2013-2014 resident and non-resident tuition fees are: $2.00 per hour for Level 100, $3.00 per hour for Level 200 and 300, $6.25 per hour for level 400, $3.10 per hour for level 500, $5.55 per hour for Level 600, $6.90 per hour for Level 700 and $11.50 per hour for Level 800. The positive financial impact to the District is estimated to be $6,500,000. The source of funds is adult student fees. There is no additional financial impact to the District. |
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FF-3. Agreement with College Summit to provide services under the US Department of Education High School Graduation Initiative Grant (USDOE HSGI)
Approve the renewal Agreement between College Summit and The School Board of Broward County, Florida. The School Board of Broward County, Florida is the recipient of a five-year grant from the U.S. Department of Education (USDOE), entitled High School Graduation Initiative (HSGI). The Mentoring Tomorrow?s Leaders (MTL) project is being funded through this grant. The USDOE will provide in excess of $4.5 million over five years to re-engage students who have dropped out, reduce the dropout rate and improve the graduation rate in two targeted schools -- Boyd H. Anderson High and Plantation High School. The 2013-2014 school year will fall within year three of the five-year grant. A portion of the grant funds is being used to implement College Summit's dropout prevention and post-secondary education enrollment program. The intent of the initiative is to engage students in creating a college-going culture at the target schools, thereby increasing the high school graduation, college enrollment, and college persistence rates. College Summit is a researched-based program that employs proven methods, which have been recognized by the USDOE. The contract proposed period is August 1, 2013 - June 30, 2014. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact is $31,100. The source of the funds is the USDOE High School Graduation Initiative Grant Budget. There is no additional financial impact to the district. |
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FF-4. National Forensic League (NFL) Agreement
Approve second year continuation of contract with The National Forensic League (NFL) and The School Board of Broward County, Florida. In an effort to bridge the gap between high school and college, The School Board of Broward County, Florida (SBBC), in partnership with the National Forensic League (NFL), is continuing the Broward Schools Debate Initiative implemented during the 2012-13 school year in the initial pilot high schools and will be adding the remaining traditional Broward County high schools for the 2013-14 school year. As part of the initiative, the NFL will be providing funding for the teachers to attend the Summer Institute at Nova High School for training and support. They will also be providing course materials and lesson plans, web-based instruction and multimedia support, membership into the NFL's Honor Society for schools and individual students, and financial support for district-based mentors. The attached contract provides specific details as to the responsibilities of both the NFL and the SBBC and serves as a one-year agreement between the two parties. Debate participation enhances broader efforts by the District and State to improve teaching and learning by promoting key components of the Common Core State Standards (CCSS). The CCSS for English Language Arts and Literacy emphasize argument identification, construction, and interaction, all skills that are uniquely cultivated by participation in an active debate program. In addition to aligning with the Reading Standards for Informational Text and the Writing Standards found in the CCSS, successful debate programs also address all six of the Speaking and Listening Standards of the Common Core. By offering this curriculum at our high schools, the District is exposing students to the type of rigor embedded in the CCSS and necessary for a successful transition into college and the workforce. This agreement has been reviewed and approved as to form and legal content by the office of the General Counsel. The financial impact to the District will be $76,408. The source of funding is the Office of Instruction and Interventions budget. There is no additional financial impact to the district. |
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FF-5. Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center Inc. (SS)
Approve the agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center Inc. S.S. is an elementary school student with Emotional/Behavioral Disability, Autism Spectrum Disorder, Language Impaired, and receives Occupational Therapy. The student is a client of the Agency for Persons with Disabilities (APD). APD has independently agreed to place this student in a residential facility (Carlton Palms). The District has determined that this student does not need residential placement for educational purposes. Rather, the District has developed an IEP that provides an appropriate program at one of the center schools. While the student's IEP reflects that a residential placement is not required in order for the student to benefit from special education that can otherwise be provided by the District through the day, 6A-6.0361 FAC Contractual Agreements with Non Public Schools allows the District to contract with a residential facility when another public agency has placed the student for non-educational purposes. This contract outlines the agreement to provide for the costs associated with the provision of special education of the student at the residential facility where APD has recommended placement for non-educational reasons. The source of the funding for the education of the student is from the Florida Education Finance Program (FEFP). The agreement limits the District's financial responsibility to only those funds generated by the student for a twelve-month period to end on June 30, 2014. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is a financial impact total of $19,544. The source of funding is the student's allocation from Florida Education Finance Program (FEFP). |
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FF-6. Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center Inc. (RM)
Approve the Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center Inc. R.M. is a high school student with Intellectual Disabilities, Emotional Behavioral Disorder, and receives Occupational Therapy. The student is a client of the Agency for Persons with Disabilities ("APD"). APD has independently agreed to place this student in a residential facility (Carlton Palms). The District has determined that this student does not need residential placement for educational purposes. Rather, the District has developed an IEP that provides an appropriate program at one of the center schools. While the student?s IEP reflects that a residential placement is not required in order for the student to benefit from special education that can otherwise be provided by the District through the day, 6A-6.0361 FAC Contractual Agreements with Non Public Schools allows the District to contract with a residential facility when another public agency has placed the student for non educational purposes. This Contract outlines the agreement to provide for the costs associated with the provision of special education of the student at the residential facility where APD has recommended placement for non-educational reasons. The source of the funding for the education of the student is from the Florida Education Finance Program (FEFP). The contract limits the District's financial responsibility to only those funds generated by the student for a twelve-month period to end on June 30, 2014. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is a financial impact total of $13,664. The source of funding is the student's allocation from Florida Education Finance Program (FEFP). |
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FF-7. Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center Inc. (MZB)
Approve the Agreement between The School Board of Broward County, Florida and Carlton Palms Educational Center Inc. M.Z.B., is a middle school student with Autism Spectrum Disorder, Deaf or Hard of Hearing, Language Impaired, Speech Impaired, and receives Occupational Therapy. The student is a client of the Agency for Persons with Disabilities (APD). APD has independently agreed to place this student in a residential facility (Carlton Palms). The District has determined that this student does not need residential placement for educational purposes. Rather, the District has developed an IEP that provides an appropriate program at one of the center schools. While the student's IEP reflects that a residential placement is not required in order for the student to benefit from special education that can otherwise be provided by the District through the day, 6A-6.0361 FAC Contractual Agreements with Non Public Schools allows the District to contract with a residential facility when another public agency has placed the student for non-educational purposes. This contract outlines the agreement to provide for the costs associated with the provision of special education of the student at the residential facility where APD has recommended placement for non-educational reasons. The source of the funding for the education of the student is from the Florida Education Finance Program (FEFP). The agreement limits the District's financial responsibility to only those funds generated by the student for a twelve-month period to end on June 30, 2014. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is a financial impact total of $19,544. The source of funding is the student's allocation from Florida Education Finance Program (FEFP). |
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FF-8. School Readiness Service Agreement with Family Central, Inc.
Approve School Readiness Service Agreement with Family Central, Inc. to provide support for Early Childhood Education School Readiness and Implementation of Services for the 2013-2014 School Year. The Florida School Readiness Program offers financial assistance to low-income families for early education and care so they can become financially self-sufficient and their young children can be successful in school in the future. The School Readiness Program has three specific eligibility requirements. * Parent(s)/guardian(s) must be working or participating in an educational activity such as attending college or trade school at least 20 hours per week. * Gross income must be at or below 150 percent of the federal poverty level for family size. * Families must pay a copayment for child care based on income and family size. Broward County Public Schools (BCPS) currently provides a limited number of educational opportunities for infants, toddlers, and Pre-K students. By entering into this service agreement with Family Central, additional opportunities to participate in Broward County Public Schools operated Early Childhood Programs will be available to low-income families. This agreement will be executed after School Board approval. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is a potential l for positive financial impact with inclusion of students from low-income families in early childhood programs. Fees allotted per student are subsidized on a sliding scale based on family income. |
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FF-9. Contract with Broward Behavioral Health Coalition (BBHC)
REVISED Approve Contract with Broward Behavioral Health Coalition (BBHC). This contract with Broward Behavioral Health Coalition (BBHC) is a one year contract beginning on the first date signed and ending on June 30, 2014. * Provides School and Community Suicide Prevention and Intervention Services to any school in the District. * Funds 1.5 positions History: This was a three-year contract with the Department of Children and Families, Substance Abuse and Mental Health Program Office (SAMHPO) with an end date of June 30, 2014. During the three-year period (2011-2014) a new managing entity (Broward Behavioral Health Coalition-BBHC) was assigned to DCF (November 2012). BBHC executed two amendments to the contract from November 2012. The last amendment on June 4, 2013 ended the three-year contract on June 30, 2013 instead of June 30, 2014. This contract has been reviewed and approved as to form and legal content by the Office of the General Counsel. This contract will be executed after School Board approval. The district will receive $116,282. There is no additional financial impact to the district. |
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GG. Office of Human Resources
HH. Office of the General Counsel
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HH-1. Final Acceptance and Settlement Agreement between The School Board of Broward County, Florida and West Construction, Inc.
Approve the Settlement Agreement between The School Board of Broward County, Florida and West Construction, Inc., and approve the Final Acceptance of the New Ball Fields project at Hallandale Elementary School, Project No: P.000753, (f.k.a. 0593-99-02). This Agreement is the result of efforts to resolve differences and disputes between West Construction, Inc. ("West") and The School Board of Broward County, Florida (the "SBBC") arising out of an Agreement, dated December 15, 2009 ("Contract"), for Hallandale Elementary School, New Ball Fields P.000753, (f.k.a. 0593-99-02) (hereinafter the "Project"). During construction of the Project, Board-approved changes to the Contract resulted in increases to both the Project scope and duration. West sought an amount of $255,213 for work performed and delays it alleged were caused by active owner interference. Such claim was rejected, in part, by reliance upon the no damages for delay provision in the Agreement, which bars monetary delay claims for active interference. On or about May 8, 2012, West filed a Complaint against the SBBC styled West Construction, Inc. vs. The School Board of Broward County, Florida, in Broward County Case Number 12-013256 (14), alleging entitlement to damages totaling $255,213. Through settlement negotiations, West has agreed to accept compensation from the SBBC with a total value of $73,776.54 in full and complete settlement of its lawsuit (the "Settlement Sum"). The Settlement Sum is comprised solely of the remaining contract balance ($49,945.69) plus an amount for additional work satisfactorily performed ($23,830.85). The Settlement Sum does not contain any delay damages, attorney's fees or interest. This item resolves and settles the litigation between the SBBC and West, and authorizes Final Acceptance of the Project, but does not release, waive, compromise or discharge any liability or responsibility of the engineer of record for the Project. District staff and the General Counsel's Office recommend approval of the Settlement Agreement as a fair, reasonable and cost-effective resolution of the dispute between the parties. In conjunction therewith, staff also recommends approval of the Final Acceptance of the Project. The financial impact is $73,776.54 which will be offset by the project's remaining balance of $62,192 and $11,585 will come from the Legal and Contingency account. |
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HH-2. Settlement Proposal from U.S. Security Associates, Inc., Concerning Services Provided under the Contract Awarded under Bid 27-013T - Security Guard Services
WITHDRAWN To approve the Settlement Proposal from U.S. Security Associates, Inc., concerning services provided under the contract awarded under Bid 27-013T - Security Guard Services and authorize the Superintendent to execute any related settlement documents. U.S. Security Associates, Inc., ("U.S. Security") contacted the Supply Management & Logistics Department demanding the payment of pending invoices in the amount of $66,931.48. A district internal audit determined that $42,583.37 was due and owing under the invoices, but disputed $24,348.11 of the pending charges. In addition, the audit asserted that $129,043.55 in overcharges should be refunded to the district for invoices that had earlier been approved and paid that were not in compliance with contract terms or were paid without supporting documentation furnished to The School Board of Broward County, Florida (SBBC) worksites, such as security guard time logs, as required by contract. The Office of the General Counsel sent a demand letter to U.S. Security (Exhibit 1) seeking a reduction in the amounts of the pending invoices and a net refund of $86,460.18. U.S. Security has responded (Exhibit 2) stating that the earlier invoices had been approved and paid by the district and cited legal authority for a defense that the school district waived any claims under the prior invoices. It also cited district audit findings that the contract "was not properly managed by District Administration" and that the Board had "inadequate internal controls." U.S. Security has offered to settle all disputes under the contract upon the payment by the school district to U.S. Security of $42,583.37 (the amount found in the internal audit to be billable under the pending invoices) and an exchange of releases. Unlike current district bidding documents and contract templates, the contract was based upon earlier versions of bidding documents which did not preclude waiver defenses and permit an award of attorney's fees upon default. Approval of the settlement will reduce the sums payable upon the pending invoices by $24,348.11 (36%), resolve all disputes pending between the parties, and eliminate a potential award of attorney's fees against the district if litigation were instituted by U.S. Security to recover upon the unpaid invoices. U.S. Security has agreed to extend through July 31, 2013 the period within which The School Board may accept the settlement proposal. If its settlement offer is not accepted, U.S. Security states that it will institute suit against The School Board for its full invoiced amount of $66,931.48, pre-judgment interest and attorney's fees. If approved, the settlement proposal would result in an expense to the school district in the amount of $42,583.37. |
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HH-3. Settlement Agreement with Penske Truck Leasing Co., L.P., Concerning a Vehicle Lease Service Agreement dated May 8, 2012
To approve the Settlement Agreement with Penske Truck Leasing Co., L.P., concerning a Vehicle Lease Service Agreement dated May 8, 2012 and to authorize the Superintendent of Schools or his designee to execute any related settlement documents. On May 8, 2012, a Vehicle Lease Service Agreement with Penske Truck Leasing Co., L.P. ("Penske") was executed by the school district's former Chief of Transportation for a 6-year lease of three vehicles. The vehicles were modified (e.g. lift-gates, hinges, shelves,, etc.) for the specific purpose of transporting parts and equipment from the centralized parts depot to other terminals in the district. These vehicles benefit the district by supporting the centralized parts costs-saving initiative implemented during the 2012-13 school year. The vehicles were not competitively procured as required by Section 6A-6-1.012, F.A.C., and School Board Policy 3320. In addition, the lease agreement exceeded the period of time permitted for district agreements under Section 1011.14, Florida Statutes, was not submitted to the Office of General Counsel for review as to legal form and content, or submitted to The School Board for approval prior to its execution. After execution of the lease agreement, Penske obtained the subject vehicles for delivery to the school district and claims to be damaged by reliance upon the lease agreement executed by the former Chief of Transportation. Representatives from Penske and the school district have negotiated a settlement of the disputes between the parties concerning the lease agreement whereby the school district would pay $162,447.90 to Penske to pay for the cost of the vehicles under the lease agreements in exchange for delivery of the three vehicles to The School Board along with bills of sale and transfers of vehicle titles. This matter was handled by the Office of the General Counsel without referral to outside counsel and both parties will bear their own respective attorney's fees and costs regarding the dispute as part of the settlement. The funding source is through the District?s Self-Insurance Retention Fund. The Settlement Agreement has been approved as to form and legal content by the Office of the General Counsel. If approved, the Settlement Agreement would result in an expense to the school district in the amount of $162,447.90 paid from the District?s Self-Insurance Retention Fund. |
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HH-4. Approval of Quote and Software License Agreement with Attachmate Corporation
To approve the Quote and Software License Agreement with Attachmate Corporation. The district purchased several versions of Attachmate's EXTRA! software product from 1997 through 2003. This product allows desktop computers to communicate to the mainframe computer. Under the software's licensing agreement, Attachmate conducted a compliance review in May 2012 and determined that the district had over-deployed the software products in excess of the paid licenses and asserted a demand concerning use without first procuring the necessary additional licenses. The district negotiated the attached Quote and Software License Agreement to resolve the claim and secure the right to use the software. The agreement permits the district to upgrade all computers needing the product to the current version of EXTRA! X-treme v9.2, requires the removal of all obsolete versions of the software on any other computers, and requires the district to run a compliance report to ensure that the agreement terms are met. This item is brought as an HH-item as the agreement includes Attachmate?s release of any claims it could make against the district for the over-deployment of software and $300,000 of the sums payable will be paid from the district?s Self-Insurance Retention Fund. The remaining $50,000 will be paid from the Information and Technology budget. The agreement has been approved as to form and legal content by the Office of the General Counsel. If approved, this item will be funded in the amount of $300,000 from the district?s Self-Insurance Retention Fund and $50,000 from the Information and Technology budget. |
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II. Office of the Superintendent
JJ. Office of Facilities & Construction
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JJ-1. Change Order #7 - Cooper City High - Skanska USA Building, Inc. - Concurrent Phased Replacement - Project No. P.000877
Approve Change Order #7, Cooper City High, Skanska USA Building, Inc., Concurrent Phased Replacement, Project No. P.000877, in the amount of $76,922, -0- days. Change Order #7, $76,922, -0- days Cooper City High Skanska USA Building, Inc. Concurrent Phased Replacement Project No. P.000877 Refer to Exhibits 1 and 3 for detailed information. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2012-2013 to 2016-2017. |
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JJ-2. Change Order #2 Fort Lauderdale High - Kaufman Lynn Construction, Inc. - Remodeling/Renovations - Project No. P.000687
Approve Change Order #2, Fort Lauderdale High, Kaufman Lynn Construction, Inc., Remodeling/Renovations, Project No. P.000687, in the amount of $68,401, 83 days. Change Order #7, $68,401, 83days Fort Lauderdale High Kaufman Lynn Construction, Inc. Remodeling / Renovations Project No. P.000687 Refer to Exhibits 1 and 3 for detailed information. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2012-2013 to 2016-2017. |
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JJ-3. Change Order #2 - Sheridan Technical Center - Burke Construction Group, Inc. - Cosmetology Workforce Education - Project No. P.000197
Approve Change Order #2, Sheridan Technical Center, Cosmetology Workforce Education, Project No. P.000197, in the amount of $53,939, -0- days. Change Order #2, -0- days Sheridan Technical Center Cosmetology Workforce Education Project No. P.000197 Refer to Exhibits 1 and 3 for detailed information. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2012-2013 to 2016-2017. |
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JJ-4. Final Acceptance and Release of Retainage - Advanced Roofing, Inc. - Replace Roof Buildings 1 and 2 - South Plantation High School, Plantation - Project No. P.000841 (f.k.a. 2351-AA-02) (POSTPONED - 6/25/13 RSBM)
Approve the Final Acceptance of South Plantation High School, Re-roof Buildings 1 and 2, Project No. P.000841 and release the balance of retainage in the amount of $79,639.72. The contractor, Advanced Roofing, Inc., has completed the project within the contract limits. The funds being released totaling $79,639.72 are included in the Adopted District Educational Facilities Plan, Fiscal Year 2007-2008 to 2011-2012, page 156. |
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KK. Office of Financial Management
LL. Office of Portfolio Services
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LL-1. Agreement with Memorial Healthcare for Athletic Trainer Services
Approve Agreement with Memorial Healthcare to provide athletic trainer and physician services to student athletes attending eight Broward County Public High Schools. The Agreement runs from August 6, 2013 through August 5, 2014. The athletic trainer program between Memorial Healthcare and The School Board of Broward County, Florida, is consistent with the intent of Florida Statute 1012.46, Athletic Trainers. Pursuant to this provision, the goal of the Legislature is to have school districts employ and have available an athletic trainer in each high school. School districts may establish and implement the athletic injuries prevention and treatment program. Central to this program should be employment and availability of persons trained in the prevention and treatment of physical injuries that may occur during athletic activities. There is an increase in financial costs to the school system for athletic trainer services in 2013-2014 in the amount of $12,600. The financial impact has remained unchanged since the 2009-2010 fiscal year. This is the first increase in the contract since the 2009-2010 fiscal year. The School Board of Broward County, Florida, has contracted with Memorial Healthcare for the past five years to provide athletic trainer and physician services at high schools located in Memorial Healthcare?s service zone (approximately 8 high schools). The athletic trainer provides immediate and essential services to protect the safety and welfare of students engaged in interscholastic sports. The function of the athletic trainer is to provide services regarding the prevention, recognition, emergency care, treatment and rehabilitation to student athletes. The athletic trainer directs the high schools sports medicine programs. Licensed and nationally certified athletic trainers hold the highest level of skill and training in the sports medicine industry. Athletic trainers have extensive educational background in human anatomy, human physiology biomechanics and exercise physiology. Nationally certified trainers are trained in six major practice domains: prevention, clinical evaluation and diagnosis, immediate care, treatment, rehabilitation and reconditioning, organization and administration and professional responsibility. Athletic trainers are critical to the health, welfare and safety of student athletes. Trainers are the first responders to students injured at practices and games. Under the agreement, Memorial Healthcare will provide the following contractual services: * Staff each high school with a licensed and nationally certified trainer. The athletic trainers must be certified by the National Board of Certification (BOC) and be licensed by the State of Florida. * The certified athletic trainer conducts clinical assessment and administers standard techniques of first aid to the acutely ill/injured athlete, protecting the athlete from further injury. The athletic trainers educate the student athlete and provide direct services to the athlete on hydration, concussion recognition and awareness, conditioning, nutrition, performance, enhancement training and injury care. All athletic trainers are certified in CPR and First Aid. Before practices and games, the athletic trainers prepare athletes with pre-game taping, padding and bracing joints and limbs. * Memorial Healthcare certified trainers will attend all football games, practices and other high trauma athletic events to provide immediate assessment, evaluation and basic treatment. * The certified athletic trainers shall serve as the cornerstone of the school system's concussion management program. Memorial Healthcare is responsible for hiring, employing, insuring and paying all athletic trainers. The School Board does not pay any fringe benefit costs for athletic trainer services. The cap on the number of hours performed by each athletic trainer is 1,212. It is important to note that the hourly rate of athletic trainers is $30.00 per hour. The equivalent dollar value of an athletic trainer based on 1,212 hours is $36,360 per trainer. The accumulative dollar value under this contract is $290,880 ($36,360 x 8 trainers). Even with a cap on hours, the district is receiving a $290,880 value for a total cost of $192,600. The athletic trainers season begins with the first day of fall sports practice on August 6, 2013. Consistent with Florida Statute 1012.46, Dade County Public Schools and Palm Beach School Board provide nationally certified trainers at their high schools. A comparison of the costs and benefits of the program are provided below. It should be noted that to replicate the Dade model in Broward would cost in excess of $2,000,000. The Dade model employs full time trainers and pays them on the teacher's salary schedule. Further, Dade County trainers? compensation includes full fringe benefit package. Employment Status; Hours; School Board Cost; Trainer Certification; Dade County; Full time employees No cap on hours; $70,000 per year with benefits per athletic trainer; Yes, licensed and nationally certified Palm Beach County; Contract with multiple agencies for part time services; 1,000 hours per year; $22,500 per athletic trainer; Yes, licensed and nationally certified Broward County; Contract with Memorial Healthcare for part-time services; Cap on hours per trainer, per year is 1,212 (Value is $36,360); $24,075 per athletic trainer; Yes, licensed and nationally certified This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The agreement has been approved by Memorial Healthcare. The total financial impact for the 2013-2014 school year is $192,600. The source of funding is $180,000 from the general fund restricted budget allocation for Memorial Healthcare trainers and $12,600 from the unappropriated general fund. |
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ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
Related Downloadable Files
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052113 Regular Meeting | ||
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061113 Regular Meeting |