Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
June 3, 2003, Regular School Board Meeting
June 17, 2003, Special Meeting, Student Expulsions & Reassignments
June 17, 2003, Special Meeting, 10:00 a.m. - Hearing Upon the Step 5 Grievance of Employee Mark Commiskey
* June 17, 2003, Regular School Board Meeting
* June 24, 2003, Special Meeting
ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS
REPORTS
District Advisory Council
Broward County Council PTA
ESE Advisory Council
Broward County Association of Student Councils and Student Advisor
Technology Advisory Committee
ESOL Leadership Council
Employee Unions
Facilities Task Force
M/WBE Advisory Committee
Diversity Committee
Board Members
Superintendent
CONSENT AGENDA
* FIRST REVISION, 7/29/03
** SECOND REVISION, 8/1/03; ***UPDATE, 8/4/03
A. Resolutions
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1. Resolution Proclaiming September 2003 as Take Your "Parent" to School Month in Florida
Adopt Resolution #04-01, proclaiming September 2003 as Take Your "Parent" to School Month in Florida. |
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2. Resolution in Support of National Grandparents Day _ September, 2003
Adopt Resolution #04-02, in Support of National Grandparents Day, September, 2003. |
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3. Celebrate Freedom Week Resolution
Adopt Resolution #04-03, in support of Celebrate Freedom Week, September 22-26, 2003. |
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B. Board Members
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1. Value Adjustment Board (VAB) Direct Costs 2002 Tax Year
Approve the grant approval for payment of the 40% School Board Share of VAB Direct Costs for the 2002 Tax year. The County Commission uses a Hearing Officer to adjudicate taxpayer petitions concerning property appraisal values and exemptions. The School Board participates in these hearings. The School Board_s share in the cost of the proceedings is 40% of the net expenses. The County Commissioners have forwarded an invoice for $131,618.83, which represents the School Board_s share for the 2002 tax year. The financial impact to the school district is $131,618.83. The source of the funds is the Board Members_ department budget. |
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2. Board Appointee to Technology Advisory Committee
*** AMENDMENT Approve the Board Member Appointee to the Technology Advisory Committee (TAC). Beverly A. Gallagher_s Appointee: Mr. Henry Rose There is no financial impact. |
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C. Board Policies
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1. Revisions to School Board Policy 3320 _ Purchasing Policies
Adopt the revisions to School Board Policy 3320: Purchasing Policies at this final reading. |
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2. Proposed Revisions to the High School Section of Policy 6000.1: Student Progression Plan
Approve proposed revisions to the high school section of Policy 6000.1: Student Progression Plan at this first reading. |
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3. Proposed New Job Description and Minimum Qualifications for the Position of HR/Payroll Systems Specialist for The School Board of Broward County, Florida
Adopt the attached proposed new job description and minimum qualifications of HR/Payroll Systems Specialist. Authorization has been requested to advertise for two vacant positions immediately following the first reading. This is the final reading. |
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4. Revision to School Board Policy 7003, Selection of Engineers and Architects Pursuant to The Consultants Competitive Negotiations Act
Adopt the revision to Policy 7003, Selection of Engineers and Architects Pursuant to The Consultants Competitive Negotiations Act, to amend Rules 2, 3, 4, 5, 6, 7, and 8 according to Exhibits 1 and 2 at this final reading. |
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5. * Revision to School Board Policy 7000, New School Site Selection, to Comply with the Requirements of the Interlocal Agreement
** AMENDMENT Approve the revision to School Board Policy 7000, New School Site Selection, to comply with the requirements of the Interlocal Agreement at this first reading. |
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6. * Proposed New Job Description and Minimum Qualifications for Distance Learning Outreach Specialist for The School Board of Broward County, Florida (DEFERRED 7/15/03) (PROPOSED REVISON)
Approve the attached proposed new job description and minimum qualifications for Distance Learning Outreach Specialist. Authorization is requested to advertise this position immediately following the first reading. This is the first reading. |
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D. Management/Facility Audits
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1. * Review of the Payroll Processes, Overtime and SAP/R3 HR Payroll Application (DEFERRED 7/15/03)
** ADDITIONAL INFORMATION Receive Review of the Payroll Processes, Overtime and SAP/R3 HR Payroll Application. In accordance with the 2002-2003 Audit Plan, the Office of Management/Facility Audits performed a "Review of the Payroll Processes, Overtime and the SAP/R3 HR Payroll Application." It includes a review of the payroll processes, which included a review of employee_s covered under the Fair Labor Standards Act of 1938 (FLSA), overtime procedures and payments, site visits and a review of various SAP/R/3 HR Payroll Application records and available payroll reports. The objectives of the review were to determine whether current payroll processes and related internal controls have been established and are adequate, pursuant to sound business practices and are in compliance with applicable laws, regulations, and Board Policy, and to determine whether the organizational structure and payroll processes were adequate to assure that the operations were proficiently executed. We noted a significant weakness in the control environment as it relates to the payroll processes, overtime and the SAP/R3 HR Payroll Application. We identified several payroll processes that need to be corrected in order to comply with the Fair Labor Standards Act of 1938 (FLSA) and improve payroll processes and overtime payments. In addition, we found several practices in the District that have an impact on the overall payroll functions which need to be addressed to enhance operations and/or improve internal controls. We have made several recommendations to remedy these conditions. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee_s June 20, 2003 meeting. There is no financial impact to the School District. |
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E. Support Services
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1. Bid/RFP and Other Financial Recommendations $500,000 or Greater (OPEN AGENDA)
Approve the following Bid/RFP and other financial recommendations $500,000 or greater: BID/RFP: 23-150B; TITLE: Custodial Chemicals; LOCATION: Warehouse; AMOUNT: $2,750,000 BID/RFP: 24-035H; TITLE: Art Supplies and Catalog; LOCATION: Various; AMOUNT: $700,000 BID/RFP: 24-044X; TITLE: Liquefied Petroleum Gas; LOCATION: Various; AMOUNT: $1,600,000 BID/RFP: 24-045X; TITLE: Rock, Fill, Sand and Clay for Grounds Maintenance; LOCATION: Various; AMOUNT: $550,000 |
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2. Additional Recommendations on Existing Contracts Less Than $500,000
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 99-147N _ Banking Services (additional expenditure of $60,000 requested; $180,000 previously approved on 10/1/02, and $500,000 originally approved on 9/15/98) It is recommended that the School Board authorize an additional expenditure of $60,000 to the subject contract. This recommendation does not require any changes to the district budget. This recommendation will allow the Treasurer_s Office to continue purchasing banking services as required through December 31, 2003, and will provide for an approximate total expenditure of $740,000 for the award period. B. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACTS: 1. 21-096X _ Rebuilt Injectors and Injection Pumps (additional expenditure of $0 requested; $75,000 previously approved on 9/26/00) It is recommended that the contract with Stuart Diesel Service, Inc. be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing rebuilt injectors and injection pumps as required through September 30, 2004. 2. 21-097X _ Transmission Exchange (additional expenditure of $0 requested; $300,000 previously approved on 1/21/03, $50,000 previously approved on 7/16/02 and $200,000 originally approved on 9/12/00) It is recommended that the contracts with Atlantic Truck Center and Florida Detroit Diesel-Allison be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing rebuilt transmissions as required through September 30, 2004. 3. 21-130X_ Repair In and Above Ground Lifts (additional expenditure of $0 requested; $100,000 previously approved on 9/12/00) It is recommended that the contract with Newman Equipment be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing repair of in and above ground lifts as required through September 30, 2004. 4. 22-080X _ Windshield Safety Glass (additional expenditure of $0 requested; $75,000 previously approved on 8/14/01) It is recommended that the contracts with Charlie_s Auto Glass Inc., First Class Coach & Equipment and Florida Transportation Systems be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing windshield safety glass as required through September 30, 2004. 5. 22-117X _ Welding Gases (additional expenditure of $0 requested; $100,000 previously approved on 10/16/01) It is recommended that the contract with Praxair Distribution SE LLC be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation will allow schools, departments and centers to continue purchasing welding gases as required through September 30, 2004. C. APPROVAL OF DEFAULT RECOMMENDATION ON THE FOLLOWING CONTRACT: 1. 23-044B _ Custodial Maintenance and Basic Cleaning Supplies (additional expenditure of $0 requested; $750,000 previous approved on 12/17/02) It is recommended that The School Board of Broward County, Florida, declare Briteway Cleaning Service in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid. Bid Items 6, 10 and 11 were awarded to multiple vendors and Briteway Cleaning Service did not offer the largest percentage discount for these items; their default would not have an impact on the cost of these items. Bid Item 25, Davida will be considered the primary vendor and Calico 1st alternate. Bid Item 26, Rider Distributors will be considered the primary vendor and Davida 1st alternate. Bid Items 36, 37 and 50 were awarded as 2nd alternates to Briteway Cleaning Service and will not have an impact on the costs of the contract. |
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3. Authorization to Release Request for Proposal (RFP)
Approve the School Board authorization of the release of the following RFP: RFP #: 24-068N; Title: Banking Services; Department: Treasure_s Office The RFP listed above seeks proposals from qualified firms for one of the following procurement criteria: 1) technology; 2) financial services; 3) health and safety; or 4) other procurements anticipated to be in excess of $500,000. A copy of the RFP listed is attached for the School Board_s consideration. The following is a brief synopsis of the intent and purpose of the RFP: RFP 24-068N-Banking Services The School Board of Broward County, Florida desires to receive proposals from qualified financial institutions to furnish banking services for its centralized demand accounts. Centralized demand accounts refer to those accounts administered by the district level fiscal office. It is the intent of SBBC to select one institution to provide innovative banking and investment services that comply to the specifications and requirements listed in the RFP for all funds not restricted by law or bond covenants. There is no financial impact to the district at this time. |
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F. Curriculum and Instruction, Student Support
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1. Continuation Contract with the Broward County School Readiness Coalition for the 2003-04 School Readiness Program (OPEN AGENDA)
Approve the contract between The School Board of Broward County and The Broward County School Readiness Coalition. For the third year, The Florida Partnership for School Readiness will continue to provide funds for school readiness programs to the Broward County School Readiness Coalition. This program is also supported through the collection of parent fees on a sliding scale. Approval of this contract will allow for the School Board to continue to receive funds through the Broward School Readiness Coalition to provide service to over 1600 students in the following School Readiness programs: School Readiness, Florida First Start and Migrant Prekindergarten Program. This contract is approved as to form by the School Board Attorney. The positive impact is $8,466,400. The funding sources are the Florida Partnership for School Readiness and the collection of parent fees on a sliding scale for 1600 students. There is no financial impact to the district for the 2003-2004 school year. |
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2. Amendment to Contract between Broward County (Children's Services Administration Division) and the School Board
Approve the amendment to the contract with Broward (County Children's Services Administration Division) to provide summer family counseling services. Broward County (Children's Services Administration Division) approved an additional allocation of $67,200 to provide family counseling services during the summer of 2003. This necessitates the signing of an amendment to the existing contract (previously approved by the Board on 9/17/02) reflecting the increase in funding. Six Project B.L.A.S.T. (Building Lasting Attitudes & Strategies for Tomorrow) family counselors will work with community agencies offering summer programs for students to identify and provide counseling to students (Grades K-12) and their families who are at risk for substance abuse and/ or violence. Counseling services will be offered at the following locations: Boys and Girls Club, North Lauderdale; Lester White Boys and Girls Club; Boys and Girls Club of Hollywood; Florence A. George Boys and Girls Club; Stephanis Boys and Girls Club; Lauderhill Boys and Girls Club; and Harris Chapel. The contract amendment has been approved as to form by the School Board Attorney. The financial impact of the contract amendment is $67,200. The source of funds is Broward County (Children's Services Administration Division). There is no additional cost to the district. |
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3. Proposed Continuation Agreement with South Broward Hospital District/Memorial Healthcare System
Approve proposed continuation Agreement with South Broward Hospital District/Memorial Healthcare System for the provision of educational services to youth participating a day treatment program (STEPS) operated by the South Broward Hospital District/Memorial Healthcare System. This proposed continuation Agreement enables for the school district to provide teachers and support services to the youth in this day treatment program. This Agency serves youth who have been previously hospitalized and are currently not able to attend a school operated by the school district. The educational curriculum is integrated into the therapeutic services of the program. Referrals to the program come from the Department of Children and Families, the courts, parents, schools, medical facilities and physicians. Individual treatment and education plans determine the length of stay. This program has been in place since 1998 and serves approximately 50 students per year. This Agreement has been reviewed and approved as to form by the School Board Attorney. This agreement/program will be supported by funds generated by Exceptional Student Education FTE. |
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4. Title IV Partnership with Broward Community College (BCC)
Approve the partnership with Broward Community College for the implementation of the new Florida Department of Education, Title IV Community Service Grant Program. The Florida Department of Education has awarded Broward County Schools a contract for $27,776 to support the development, implementation, and dissemination of structured service programs involving grade 6-12 students who are suspended, expelled, or in alternative programs in lieu of expulsion. Funding is from the Title IV Safe and Drug-Free Schools and Communities program. The Educational Programs Department was awarded this grant on behalf of Cypress Run Alternative Center to implement the Public Achievement service-learning program. Public Achievement is a research-based, national youth development and civic engagement initiative that challenges young people to work together to solve community problems. Students will research and work on real-world problems under the guidance and encouragement of trained coaches. Outcomes include development of team-building and problem-solving skills, and improvement of behavior and academic performance through effective and responsive citizenship. The project will target approximately 80 students. As a collaborating partner, the Social Studies Department at BCC will provide trained coaches to work with, counsel and mentor Cypress Run students participating in the program. Additionally, BCC will provide on-going teacher training in the Public Achievement model and assist with the coordination of Public Achievement as an integrated component of teaching and learning at the school. A formal program evaluation will be conducted through an independent consultant employed by the State Department of Education. The positive financial impact is $27,776. The source of funds is the U.S. Department of Education through the Florida Department of Education. There is no additional financial impact to the school district. |
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5. Partnership Agreement with Florida Atlantic University
Approve the partnership agreement to deliver the Digital Education Teacher Academy to SBBC teachers and administrators. This partnership agreement covers tuition for Broward educators in the Digital Education Teacher Academy. The agreement allows SBBC and FAU to continue to provide technology staff development in the integration of technology into classroom practice. The attached agreement will extend the summer program through the next school year. This will cover tuition for approximately 700 teachers and 100 administrators from July 2003 to June 2004. The course schedule covering the agreement is attached. The tuition cost is $520 per student up to a maximum of $416,000. This represents a 20% tuition discount rate. As an incentive, participants will receive three graduate credits from FAU. The project is a continuation of the program that began during the summer of 2002 and will continue to have an outside evaluation in order to assess the impact of the DETA project on teaching and learning in SBBC. This program is aligned with "No Child Left Behind" requirements that state that by 2006 every eighth grade student, teacher and administrator must be technology literate. The agreement has been approved as to form by the School Board Attorney. The financial impact to the school district shall not exceed $416,000 and is currently budgeted (see exhibit). There is no additional cost to the school district. |
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6. * Continuation of Cooperative Agreements with Community Agencies and Private Providers for the 2003-2004 School Year for the School Readiness Program (OPEN AGENDA)
Approve cooperative agreements between The School Board of Broward County, Florida and five community agencies/private providers. For the past fifteen years, in response to the lack of space due to district overcrowding, a concerted effort has been made to seek quality alternatives to school-based programs through agreements with private providers, community agencies and institutions of higher learning. A Request for Information (RFI) is released annually through the Purchasing Department. The School Readiness Program serves 244 students at: Assistance Unlimited dba Central Charter, Jack & Jill Children_s Center, North Lauderdale Educational Centers, Inc., Riverwood Enterprises, Inc., and Youth Impact, Inc. Students are enrolled in the School Readiness Program if they are age three or four by September first and meet income criteria as defined by the Florida Partnership for School Readiness. School Readiness students attend a minimum of six hours and a maximum of ten hours per day for those in need of extended care. All agencies provide a minimum of 180 days of instruction. All instructional programs emphasize critical content with a focus on emerging literacy, social skill acquisition and independent living skills. These agreements were approved as to form by the School Board Attorney. The financial impact is $1,013,840. The source of funds is The Florida Partnership for School Readiness. There is no additional financial impact to the school district. |
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G. Human Resources
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1. * Personnel Recommendations for Instructional Appointments and Leaves for the 2003-2004 School Year
Approve the personnel recommendations for 2003-2004 appointments and leaves as listed on the attached Executive Summary and respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Substitute Teacher Approvals 3. Interim Substitute Teachers 4. Part-time Teacher Approvals 5. Teacher Extension of Calendar 6. Instructional Leaves |
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2. * Personnel Recommendations for Instructional Separation of Employment
and Discipline for the 2003-2004 School Year
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs 2. Instructional Suspensions/Terminations |
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3. * Personnel Recommendations for Noninstructional Appointments and
Leaves for the 2003-2004 School Year
** AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Noninstructional Employees. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Noninstructional Employees include the following sections: 1. Noninstructional Approval(s) 2. Noninstructional Reassignment Promotion(s) 3. Noninstructional Reassignment Demotion(s) 4. Noninstructional Substitutes/Temporaries 5. Noninstructional Leaves(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical 8. School-Based Managerial 9. Managerial Acting/Special/Task Assignment(s) (NONE) 10. Managerial/Professional/Technical Leaves 11. Salary Adjustment (NONE) |
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4. * Personnel Recommendations for Noninstructional Separation of
Employment and Discipline(s) for the 2003-2004 School Year
Approve the personnel recommendations for noninstructional separation of employment and discipline(s) for the 2003-2004 school/fiscal years. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: 1. Noninstructional Resignation(s)/Retirement(s) 2. Noninstructional Termination(s)/Suspension(s) 3. Managerial and Professional/Technical Resignation(s)/Retirement(s) 4. Managerial and Professional/Technical Termination(s)/Suspension(s) |
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5. * Supplemental Pay Positions - List #01
Approve the recommended supplemental pay positions of employees for the 2002-2003 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the Area Superintendent or appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Specific Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2003-2004 school year. Individuals may be recommended for task assignments that improve the school_s/department_s programs and/or operations. A computer-generated list of those names is printed and attached revealing all individuals recommended for Non-Specific (SPL). Non-Specific Supplements are additional Task Assignments performed beyond the employee_s regular day based on the recommendations of the direct supervisor. Individuals listed meet the requirements for the supplemental positions. The total number of Supplements recommended in this item is 264. |
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6. * Recommendation(s) for Instructional/Noninstructional Discipline for the 2003-2004 School Year
Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Noninstructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Office of Professional Standards & Special Investigative Unit. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. We have followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. There is no financial impact to the School District. |
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H. Attorney
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1. * Settlement Agreement Between The School Board of Broward County, Florida and Decon Environmental & Engineering, Inc. (OPEN AGENDA)
Approve the Settlement Agreement Between The School Board of Broward County, Florida and Decon Environmental & Engineering, Inc. On January 23, 2001, Decon Environmental & Engineering, Inc. ("Decon") was awarded six separate Contracts to perform "Design-Build Modular Classrooms work on behalf of The School Board at Broward Estates Elementary School (Project No. 0501-21-01), Lloyd Estates Elementary School (Project No. 1091-21-01), Park Ridge Elementary School (Project No. 1951-21-01), Sander_s Park Elementary School (Project No. 0891-21-01), Walker Elementary School (Project No. 0321-201-01) and Fairway Elementary School (Project No. 1641-21-01). Decon achieved final completion of all work at each of the foregoing schools. On March 5, 2003, Decon submitted a claim to The School Board which was later amended to allege entitlement to damages in excess of $1,200,000.00 for many issues including payment for disputed change order work, claims for unforeseen conditions, not made known to Decon at the time of bidding, alleged delays and disruptions in performance of the work, out of sequence performance of labor, claims of subcontractors and suppliers, extended home office overhead, extended general conditions, interest and attorney_s fees. Retainage due Decon is not in dispute between the parties and will be paid separately from those Settlement Sums ($643,344.00) to be paid pursuant to the Settlement Agreement. In an effort to arrive at a resolution of the claim, the parties engaged in significant negotiations and exchange of information and have relied upon construction professionals in analyzing the Decon Claim in order to achieve an amicable resolution. The School Board_s Cadre Counsel, Steven B. Lesser, Esq., recommends approval as a fair, reasonable and cost effective resolution of this claim. The financial impact is $643,344.00. |
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I. Office of the Superintendent
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1. Agreement/City of Pembroke Pines
Approve the Agreement between The School Board of Broward County, Florida and the City of Pembroke Pines to use Drug Sniffing Dogs adhering to SBBC procedures. The School Board of Broward County, Florida has requested the City of Pembroke Pines provide the use of Drug Sniffing Dogs following procedures to ensure student safety and well being. There is no financial impact to the school district. |
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2. Amendment to Expansion of Driver_s Education Program
Approve the amendment to the agreement with Broward County Government, which will allow a revision to the budget resolution with the Broward County Commission to provide funds for the Driver_s Education Program. Earlier this year, the School Board approved a contract with the Broward County Commission to provide additional dollars to underwrite the cost of enhancing the district_s Driver_s Education Program. This agreement is based on an action taken by the Florida Legislature in 2002, which added $3 to every traffic citation to be used to provide automobiles to be used for road experience. In the budget resolution approved by the County Commission on April 29, 2003, a specific amount of $111,054 was referenced along with the district_s purchase of 6 cars for the program. The district was actually able to purchase 8 cars for the same amount. The purpose of this amendment is to accurately reflect both the amount of funds that will be transmitted to the district and the number of cars that will be purchased with those funds. This contract will remain in affect until September 30, 2003. Staff anticipated additional amendments to aid in the ongoing transmittal of funds as they are collected. Approved as to form by School Board Attorney. It is Broward County policy that the School Board execute this agreement first. As a result of this Agreement, $111,054 will be provided to the school district by Broward County Government. |
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3. Affiliation with Florida Association of District School Superintendents
Approve the grant approval for membership in the Florida Association of District School Superintendents for the period July 2003 to June 30, 2004. The cost of this affiliation is $20,884.00 (increase of $4,000.00 in 2003-2004). The source of funds is the Superintendent_s Budget. |
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4. New Grant Applications to the Jordan Fundamentals Grant Program
Approve the submission of two new grant applications to the Jordan Fundamentals Grant Program. The Jordan Fundamentals Program recognizes outstanding teaching and instructional creativity in public secondary schools that serve economically disadvantaged students. The program provides up to $2,500 per project to support the development of outstanding original lesson plans or thematic units that demonstrate high student expectations. Applications are accepted from teachers and paraprofessionals who work with students in grades six to twelve in schools where at least 40% of the student population are eligible for the free or reduced lunch program. The funding announcement was disseminated to all secondary schools and centers and posted on the Grants Administration and Government Programs Department website. A technical assistance workshop was conducted by the Grants Administration and Government Programs Department on May 8, 2003 to review the application and answer questions about proposal development. Two applications are being submitted for a total request of $4,922 in grant funds. Schools submitting applications are H.D. Perry Middle and Whiddon Rogers Education Center. Proposed projects include having students construct and study a butterfly garden to develop science, mathematics, and language arts skills and providing LEP students with science-based field experiences and projects that will build students_ scientific background knowledge, expose them to new scientific concepts, and help them succeed on the FCAT. All projects exemplify high expectations for learning, meet local or state content standards, and advance school improvement plans. The positive financial impact is $4,922. The source of funds is The Jordan Brand, a division of NIKE, Inc. There is no additional financial impact to the school district. |
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5. Resident On Campus Security (ROCS) Program Lease Agreement
Approve the Lease Agreement with the tenant in the ROCS Program at the specified school for the 2003-2004 school year. The attached lease agreement provide for a police officer as tenant in the ROCS Program at Pompano Beach Elementary, the specified school operated by the Board identified in the exhibits. Participant has been informed of program requirements. The program is an enhancement to school based safety and security initiatives. These agreements have been approved as to form by the School Board Attorney. There is no financial impact to the school district. |
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6. Resident On Campus Security (ROCS) Program Lease Agreement Termination
Accept the lease termination of the ROCS tenant at Pompano Beach Elementary School. Tenant has requested termination of his lease agreement for personal and professional reasons. He has complied with written notification for lease termination. There is no financial impact to the school district. |
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7. Continuation of the Agreement with Joe DiMaggio Children_s Hospital for Educational Services to Hospitalized Students, Grades K-12
Approve the Continuation of the Agreement for the provision of educational services to students who are patients hospitalized for short, intermittent or long term care by the following provider: Joe DiMaggio Children_s Hospital Memorial Health Care Systems/South Broward Hospital District. Joe DiMaggio_s Children_s Hospital serves Broward County Public School students who have chronic medical conditions that require specialized day treatments intermittently throughout the school year or for extended periods of time. Some students need to be hospitalized for the full school day even though the medical treatment may require a much shorter period of time to administer. This Agreement allows for instructional flexibility by assigning an onsite teacher to provide the educational services. The instructional and the medical staff coordinate schedules, benefiting the "whole child." NovaNET, other appropriate educational software and approved curriculum materials are utilized to provide the academic coursework. The hospital district provides the hardware and internet connections as well as fully equipped instructional classroom. The teacher_s salary, including benefits, will be funded by the FTE generated. In the event of insufficient FTEs, per the Agreement, the hospital will reimburse the SBBC any shortfall costs by May of the current school year. The Agreement has been reviewed and approved as to form by the School Board Attorney. Program will be supported by funds generated by Exceptional Student Education FTE and General Fund in the amount of $2000 for 2 site annual NovaNet licenses. |
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8. * Capping Enrollment at Coconut Palm Elementary
Approve the capping of enrollment at Coconut Palm Elementary School for the 2003-2004 school year. This procedure will allow K-5 students who register at Coconut Palm Elementary after the Board makes its decision, to enroll at Silver Lakes Elementary School. The suspension of the registration procedure will require incoming Coconut Palm students to register at Silver Lakes Elementary School. Transportation will be provided by the school district for the affected students. The current enrollment at Coconut Palm Elementary is 1,330 students with a FISH capacity of 1,120 in the main building and 88 students in four existing portables. The current enrollment at Silver Lakes Elementary is 847 students with a Class-size Reduction Capacity of 997 students. Upon completion of the permanent Everglades High facility, the portables remaining at Silver Lakes, currently housing the Everglades overflow, will be able to accommodate additional students from Coconut Palm Elementary. The financial impact is to be determined. |
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J. Facilities and Construction Management
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1. Pre-Qualification of Contractors _ Approval _ of Application and Issuance of Certificates
Approve the recommendations of the Superintendent and the Contractor Pre-Qualification Review Committee including Authorization to issue Pre-Qualification Certificates. The Contractor Pre-Qualification Review Committee (CPQRC) convened on June 26, 2003, to review Pre-Qualification Applications received from the following contractors and makes the following recommendations to the Superintendent of Schools: A. Herrmann Associates, Inc. _ Issue Pre-Qualification Re-Certification A.V.I. Contractors, Inc. _ Issue Pre-Qualification Re-Certification Beauchamp Construction Co., Inc. _ Issue Pre-Qualification Re-Certification Construct Two Group _ Issue Pre-Qualification Re-Certification Miles Enterprises, Inc. _ Issue Pre-Qualification Certification Specialized Telephone Systems, Inc. _ Issue Pre-Qualification Re-Certification The Pre-Qualification Application Reviews and recommendations were conducted in accordance with F.S. 1013.46, Florida Building Code, State Requirements For Educational Facilities and Board Policy 7011. There is no financial impact to the district. |
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2. Reduction of Retainage - Hawkes Bluff Elementary - Four (4) Classroom Modulars - Project No. 3131-21-01
Approve the recommendation to reduce retainage now being held on the project from the Contractor, Padula and Wadsworth Construction, Inc., from $105,283 to $43,936. In accordance with Article 8.4 of the Agreement between The School Board of Broward County, Florida and Padula and Wadsworth Construction, Inc., the Facilities and Construction Management Division is recommending that the retainage be reduced. Construction of the project is presently 99% complete and 7% is being withheld at this time pending final accounting and close out documents. This project will be brought back to the Board for Final Release of Retainage. There is no additional financial impact to the district. |
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3. Renewal of Annual License Agreement with Broward Center for the Performing Arts and The School Board of Broward County, Florida for Dillard High School Performing Arts
Approve the renewal of the annual license agreement between Broward Center for the Performing Arts and The School Board of Broward County, Florida for Dillard High School Performing Arts. The Amaturo Theater at the Broward Center for the Performing Arts will be used by Dillard High School Performing Arts for four productions. The license dates will include: December 8, 2003 through December 12, 2003 February 3, 2004 through February 7, 2004 March 1, 2004 through March 5, 2004 May 17, 2004 through May 23, 2004 The cost is for weekend performances only, as the remaining performances are covered under the School Board's original interlocal agreement with the Performing Arts Center. The Performing Arts Center will not execute the license agreement until the licensee has first executed it. The School Board Attorney has approved this agreement as to form. There is a financial impact to the School District of $6,650, plus technical fees estimated at $18,000. Funding is from the 2003/2004 Dillard High School Budget. |
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4. Final Acceptance and Release of Retainage - Silver Shores Elementary School - "R" - New School - Project No. 3581-22-01
Approve Final Acceptance for Silver Shores Elementary _ "R," New School, Project No. 3581-22-01, including final payment and release of retainage. The Construction Manager at Risk, Centex Rooney Construction Company, has completed the project within the contract time limits. There is no additional financial impact to the district. |
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5. Reduction of Retainage - Westglades Middle School - "LL" - New School - Project No. 3611-22-01
Approve the recommendation to reduce retainage now being held on the project from the General Contractor, Betancourt _ Castellon Associates, from $894,516 to $657,089. In accordance with Article 8.4 of the Agreement between The School Board of Broward County, Florida, and Betancourt _ Castellon Associates, the Facilities and Construction Management Department is recommending that the retainage be reduced from $894,516 to 657,089. Construction of the project is presently substantially complete. The amount of 3.66% is being withheld at this time pending final accounting and close out documents. This project will be brought back to the Board for further Release of Retainage. There is no financial impact to the district. |
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6. Amend the Professional Services Agreement - McNicol Middle School - Joint Use Facility - Remodeling and Renovations - Project No. 0482-22-01
Approve the amendment to the Professional Services Agreement, dated February 19, 2002, between The School Board of Broward County, Florida and Architecture, Inc., by increasing the limit of Basic Services from $69,500 to $101,355. Basic Services have been authorized for this project up to the limit previously established in the Professional Services Agreement. Additional Basic Services are required for design changes due to unforeseen conditions such as changes in plumbing, electrical and various code issues. Therefore, it is recommended that the amount be increased from $69,500 to $101,355, as originally requested. Any increase in services beyond $101,355 will require further Board action to modify the agreement. The Parameters Committee approved the increase in services on March 21, 2003. This increases the Professional Services Agreement by $31,855 from $69,500 to $101,355. An additional financial impact of $31,855 will come from capital projects contingency. |
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7. Approve Additional Funding for Furniture, Fixtures and Equipment - Monarch High School - "GGG" - New Design/Build Construction - Project No. 3541-99-01 (OPEN AGENDA)
Approve additional funding in the amount of $2,048,983 for furniture, fixtures and equipment for Monarch High School - "GGG," New Design/Build Construction, Project No. 3541-99-01. At the time of contract award, there was a shortfall of funding required for furniture, fixtures and equipment for Monarch High School _ "GGG," New Design/Build Construction, Project No. 3541-99-01. Staff was aware of this shortfall, but recommended the award of the design/build contract due to the District_s urgent need to get this project started. Corrective action being taken: Future projects, any known budget impact will be indicated at the time of Board award. There will be a financial impact to the district in the amount of $2,048,983. This additional funding will come from the capital projects contingency account. |
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8. Amend Professional Services Agreement/Supplemental Services - Broadview Elementary School - Kitchen & Cafeteria Replacement/Eight Classroom Addition - Project No. 0811-99-01
Approve the amendment to the Professional Services Agreement dated January 5, 2002, between The School Board of Broward County, Florida and Architecture, Inc., by increasing the Supplemental Services fee by $15,000. It is recommended that the Supplemental Services be increased on this project to cover expenses for cost estimating. As a result of additional appraisals for this project, it is requested that the Supplemental Services be increased from $26,680 to $41,680. Any increase beyond $15,000 would require future Board action to modify the agreement. The approved agreement for Supplemental Services is $26,680. This amendment will increase the Supplemental Services by an additional $15,000 to $41,680. This increase is within the project budget; therefore there is no additional impact to the district. |
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9. Lease Agreement _ City of Lauderdale Lakes/The School Board of Broward County, Florida, for Boyd Anderson High/Lauderdale Lakes Middle/Oriole Elementary Schools Swimming Pool Construction/Operation
Approve the Lease Agreement between The School Board of Broward County, Florida, and the City of Lauderdale Lakes. The City of Lauderdale Lakes has identified the Boyd Anderson High School/Lauderdale Lakes Middle/Oriole Elementary Educational Complex as an appropriate location for a City/County sponsored swimming pool that will implement the Swim Central program. The City has been approved for funding under the County's Swim Central Program and has agreed to select an approved vendor to construct the facility and run the program for the City. The pool will physically be located between Oriole Elementary and Lauderdale Lakes Middle School. Boyd Anderson High will be able to use the facility for their swim program. The lease is for 40 years and the project consists of a 25 yard by 25 yard swimming pool, bath house and parking area. All construction, maintenance and operational costs will be the responsibility of the City or their designee. The City guarantees completion of the project which includes a pool, bathhouse, and parking. The School Board Attorney has approved the agreement as to form. The City has approved the agreement. There will be no financial cost to the School Board. The leased land will not be available for general school use but the project will provide an added athletic component to the Educational Complex. |
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10. Renewal of Annual Lease Agreements with Lauderhill Mall for Lauderhill Middle Community School
Approve the renewal of the annual lease agreements with Lauderhill Mall for use by Lauderhill Middle Community School. Lauderhill Middle Community School will lease space at Lauderhill Mall for the continuation of the off-campus ABE, GED and ESOL classes. The term of these leases is from July 1, 2003, through June 30, 2004. The facility has been inspected and found to be accessible to adults with disabilities in accordance with applicable building codes. The School Board Attorney has approved these agreements as to form. The financial impact to the School District is $43,139 plus utilities. The source of funds is the Lauderhill Middle Community School Budget. |
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11. * Amend Professional Services Agreement/Supplemental Services _ Dillard High School _ Phased Replacement/New Arts Center _ Project No. 0371-99-02
Approve the amendment to the Professional Services Agreement, dated September 7, 1999, and subsequently amended on March 6, 2001, between The School Board of Broward County, Florida and BRPH Architects Engineers, Inc., by increasing the Supplemental Services fee by $128,560 from $365,409 to $493,969. The Professional Services Agreement has been amended once previously, to accommodate corrective work in the Master Plan and Educational Specifications that ultimately required design modifications after the original Professional Services Agreement was awarded. This request to modify the Professional Services Agreement is for Additive Alternates (Food Court) as outlined in Article 5.4 and 5.7 of the Professional Services Agreement. The approved agreement for Supplemental Services is $365,409. This amendment will increase the Supplemental Services by an additional $128,560 to $493,969. This increase is within the project budget; therefore, there is no additional impact to the district. |
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12. * Change Orders
Approve the following Change Orders: Bayview Elementary; Change Order 17; Total: $7,210 Consultant Error $5,702 Unforeseen $1,508 Castle Hill Elementary; Change Order 10; Total: $470,246 Consultant Error $4,235 Unforeseen $466,011 Dillard Elementary; Change Order 01; Total: $-1,200 Owner Request $-1,200 Driftwood Elementary; Change Order 07; Total: $55,821 Owner Request $55,821 Ely High; Change Order 02; Total: $2,500 Consultant Error $2,977 Unforeseen $-477 Endeavour Primary Learning (Lauderhill); Change Order 05; Total: $104,102 Owner Request $2,276 Consultant Error $93,446 Unforeseen $8,380 Fort Lauderdale High; Change Order 05; Total: $22,250 Consultant Error $22,250 Lake Forest Elementary; Change Order 02; Total: $15,261 Unforeseen $15,261 Margate Middle; Change Order 11; Total: $2,009 Unforeseen $2,009 Markham, Robert C. Elementary; Change Order 08; Total: $3,192 Unforeseen $3,192 McNab Elementary; Change Order 11; Total: $-53,861 Owner Request $-53,861 McNicol Middle _ Administrative Site; Change Order 02; Total: $87,785 Owner Request $7,490 Consultant Error $39,152 Unforeseen $41,143 North Andrews Gardens Elementary; Change Order 04; Total: $173,587 CHANGE ORDER DIRECTIVE $173,587 Owner Request $173,587 North Side Elementary; Change Order 08; Total: $49,473 Owner Request $7,049 Consultant Error $9,812 Unforeseen $32,612 Nova Eisenhower D.D. Elementary; Change Order 01; Total: $18,668 Owner Request $2,750 Consultant Error $1,222 Unforeseen $14,696 Nova Middle School; Change Order 04; Total: $15,064 Consultant Error $15,064 Plantation High; Change Order 04; Total: $12,837 Consultant Error $12,837 Pompano Beach HS Institute of International Studies; Change Order 10; Total: $117,980 Consultant Error $86,497 Unforeseen $31,483 West Central Bus Complex; Change Order 09; Total: $21,167 Consultant Error $5,120 Unforeseen $16,047 Westglades Middle (Parkland); Change Order 18; Total: $4,119 Consultant Error $4,119 |
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K. Comptroller/Budget
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1. Interim Financial Statements for the Period Ended May 31, 2003
Approve the financial statements for the period ended May 31, 2003. Financial Statements are required to be submitted to the School Board, pursuant to State Board Administrative Rule 6A-1.008. There is no financial impact to the district. |
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2. Bank Resolutions
Approve the following bank resolutions for school internal accounts: School: Anderson,Boyd High; Bank: Wachovia Bank, N.A. School: Griffin Elementary; Bank: First Western Bank School: Nova Blanche Forman Elementary; Bank: Wachovia Bank, N.A. School: Nova Middle; Bank: Wachovia Bank, N.A. School: Palm Cove Elementary; Bank: Wachovia Bank, N.A. School: Ramblewood Middle ; Bank: Wachovia Bank, N.A. School: Western High; Bank: Wachovia Bank, N.A. There is no financial impact to the district. |
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1. Barney Schlesinger
2. Alan Rigerman *
2. Lucien Adams ** ADDED
Related Downloadable Files
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6/3/03 Regular Mtg. Minutes | ||
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6/17/03 Special Mtg. Minutes | ||
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6/24/03 Special Meeting Minutes | ||
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6/17/03 Regular Mtg. Minutes |