Created : March 16, 2013 at 11:10 PM
August 05, 2003
Status:
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 99-147N _ Banking Services (additional expenditure of $60,000 requested; $180,000 previously approved on 10/1/02, and $500,000 originally approved on 9/15/98)
It is recommended that the School Board authorize an additional expenditure of $60,000 to the subject contract. This recommendation does not require any changes to the district budget. This recommendation will allow the Treasurer_s Office to continue purchasing banking services as required through December 31, 2003, and will provide for an approximate total expenditure of $740,000 for the award period.
B. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACTS:
1. 21-096X _ Rebuilt Injectors and Injection Pumps (additional expenditure of $0 requested; $75,000 previously approved on 9/26/00)
It is recommended that the contract with Stuart Diesel Service, Inc. be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing rebuilt injectors and injection pumps as required through September 30, 2004.
2. 21-097X _ Transmission Exchange (additional expenditure of $0 requested; $300,000 previously approved on 1/21/03, $50,000 previously approved on 7/16/02 and $200,000 originally approved on 9/12/00)
It is recommended that the contracts with Atlantic Truck Center and Florida Detroit Diesel-Allison be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing rebuilt transmissions as required through September 30, 2004.
3. 21-130X_ Repair In and Above Ground Lifts (additional expenditure of $0 requested; $100,000 previously approved on 9/12/00)
It is recommended that the contract with Newman Equipment be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing repair of in and above ground lifts as required through September 30, 2004.
4. 22-080X _ Windshield Safety Glass (additional expenditure of $0 requested; $75,000 previously approved on 8/14/01)
It is recommended that the contracts with Charlie_s Auto Glass Inc., First Class Coach & Equipment and Florida Transportation Systems be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing windshield safety glass as required through September 30, 2004.
5. 22-117X _ Welding Gases (additional expenditure of $0 requested; $100,000 previously approved on 10/16/01)
It is recommended that the contract with Praxair Distribution SE LLC be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation will allow schools, departments and centers to continue purchasing welding gases as required through September 30, 2004.
C. APPROVAL OF DEFAULT RECOMMENDATION ON THE FOLLOWING CONTRACT:
1. 23-044B _ Custodial Maintenance and Basic Cleaning Supplies (additional expenditure of $0 requested; $750,000 previous approved on 12/17/02)
It is recommended that The School Board of Broward County, Florida, declare Briteway Cleaning Service in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid.
Bid Items 6, 10 and 11 were awarded to multiple vendors and Briteway Cleaning Service did not offer the largest percentage discount for these items; their default would not have an impact on the cost of these items. Bid Item 25, Davida will be considered the primary vendor and Calico 1st alternate. Bid Item 26, Rider Distributors will be considered the primary vendor and Davida 1st alternate. Bid Items 36, 37 and 50 were awarded as 2nd alternates to Briteway Cleaning Service and will not have an impact on the costs of the contract.
Requested Action
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
Summary
A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 99-147N _ Banking Services (additional expenditure of $60,000 requested; $180,000 previously approved on 10/1/02, and $500,000 originally approved on 9/15/98)
It is recommended that the School Board authorize an additional expenditure of $60,000 to the subject contract. This recommendation does not require any changes to the district budget. This recommendation will allow the Treasurer_s Office to continue purchasing banking services as required through December 31, 2003, and will provide for an approximate total expenditure of $740,000 for the award period.
B. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACTS:
1. 21-096X _ Rebuilt Injectors and Injection Pumps (additional expenditure of $0 requested; $75,000 previously approved on 9/26/00)
It is recommended that the contract with Stuart Diesel Service, Inc. be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing rebuilt injectors and injection pumps as required through September 30, 2004.
2. 21-097X _ Transmission Exchange (additional expenditure of $0 requested; $300,000 previously approved on 1/21/03, $50,000 previously approved on 7/16/02 and $200,000 originally approved on 9/12/00)
It is recommended that the contracts with Atlantic Truck Center and Florida Detroit Diesel-Allison be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing rebuilt transmissions as required through September 30, 2004.
3. 21-130X_ Repair In and Above Ground Lifts (additional expenditure of $0 requested; $100,000 previously approved on 9/12/00)
It is recommended that the contract with Newman Equipment be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing repair of in and above ground lifts as required through September 30, 2004.
4. 22-080X _ Windshield Safety Glass (additional expenditure of $0 requested; $75,000 previously approved on 8/14/01)
It is recommended that the contracts with Charlie_s Auto Glass Inc., First Class Coach & Equipment and Florida Transportation Systems be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation is not a request for an additional expenditure. This recommendation will allow the Vehicle Maintenance Department to continue purchasing windshield safety glass as required through September 30, 2004.
5. 22-117X _ Welding Gases (additional expenditure of $0 requested; $100,000 previously approved on 10/16/01)
It is recommended that the contract with Praxair Distribution SE LLC be renewed for an additional year from October 1, 2003 through September 30, 2004 in accordance with Special Condition 4 of the bid. This recommendation will allow schools, departments and centers to continue purchasing welding gases as required through September 30, 2004.
C. APPROVAL OF DEFAULT RECOMMENDATION ON THE FOLLOWING CONTRACT:
1. 23-044B _ Custodial Maintenance and Basic Cleaning Supplies (additional expenditure of $0 requested; $750,000 previous approved on 12/17/02)
It is recommended that The School Board of Broward County, Florida, declare Briteway Cleaning Service in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid.
Bid Items 6, 10 and 11 were awarded to multiple vendors and Briteway Cleaning Service did not offer the largest percentage discount for these items; their default would not have an impact on the cost of these items. Bid Item 25, Davida will be considered the primary vendor and Calico 1st alternate. Bid Item 26, Rider Distributors will be considered the primary vendor and Davida 1st alternate. Bid Items 36, 37 and 50 were awarded as 2nd alternates to Briteway Cleaning Service and will not have an impact on the costs of the contract.
School Board Goals
| Goal 3 - All operations of the school system will demonstrate best practices while supporting student achievement. |
Financial Impact
These recommendations for additional spending expenditures will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. This Agenda Item does not require any changes to the district budget.
Source of Additional Information
Donnie Carter, 765-6134 null
Associated File Attachments
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21-130X (Files) | |
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22-080X (Files) | |
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21-097X (Files) | |
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22-117X (Files) | |
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21-096X (Files) | |
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23-044B (Files) | |
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99-147N (Files) | |
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ExecutedARF (Files) |