Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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May 22, 2007 - Regular School Board Meeting
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June 5, 2007 - Special - Student Expulsions
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS
REPORTS
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District Advisory Council
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Broward County Council of PTAs/PTSAs
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor to the Board
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Technology Advisory Committee
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ESOL Leadership Council
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Gifted Advisory Council
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Employee Unions
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Barney Schlesinger
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2. Myra Weaver
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3. Jim Davis
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4. Bert Bernstein
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5. William Barkins
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6. Paul Karasow
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CONSENT ITEMS
A. Resolutions
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A-1. School Impact Fee Waiver for "Highland Gardens Condominium", Plat 82, Page 5, Proposed for Development by Broward County Housing Authority (a Public Body Corporation)
Adopt Resolution No. 07-97 which states that the School Board does not oppose action by the Broward County Board of Commissioners under provisions of the Broward County Land Development Code, waiving approximately $10,625 in school impact fees due for the construction of ten 1-bedroom and five 2-bedroom, very low income, affordable garden apartment housing units, on a portion of Parcel 'A', "Highland Gardens Condominium" according to the Plat thereof as recorded in Plat Book 82, Page 5 of the Public Records of Broward County, Florida and generally located North of Northeast 48th Street between Interstate 95 and North Dixie Highway in the City of Deerfield Beach; and proposed for development by Highland Gardens Development Ltd./ Broward County Housing Authority. The proposed development will consist of one hundred garden apartment units, of which 10 (1-bedroom) and 5 (2-bedroom) are very low income garden apartment units, which will provide affordable housing for very low income individuals as defined in Division 6 of the Broward County Land Development Code Definitions. Therefore, as proposed, the 15 very low income garden apartment units are eligible for consideration of a school impact fee waiver as cited under Section 5-184(b)(4) of the Broward County Land Development Code. Under this Section, a school impact fee waiver can be granted based on percentages in the following manner: Very Low Income - 100 percent, Low Income - 75 percent and Moderate Income - 50 percent. The proposed development includes 15 garden apartment (ten 1-bedroom and five 2-bedroom) units that are certified by the Broward County Community Development Division as very low income affordable units. Based on the current school impact fee ordinance (Ordinance 97-40, effective October 1, 2006), the total school impact fee due for the project is approximately $10,625. Based on criteria cited in Section 5-184(b)(4) of the Broward County Land Development Code, the total $10,625 qualifies for school impact fee waiver. Schools affected in the 2006-07 school year are Park Ridge Elementary, Deerfield Beach Middle and Deerfield Beach High Schools. The Broward County Housing Authority, is a Not For Profit Corporation. However, it is not a 501(C)(3) as defined by law. There is a potential loss of approximately $10,625 in School Impact Fees. This item does not require a collaboration form from the Capital Budget Department. |
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B. Board Members
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B-1. Request to Change September and November Special and Regular School Board Meetings
AMENDMENT Approve the request to move the September 4, 2007, Special School Board Meeting for Expulsions and Regular School Board Meeting to The Mondays prior to the scheduled September 4, 2007 and November 13, 2007, Board Meetings are Holidays and the Board Members have requested to not have a Board Meeting on the day after a Holiday; therefore, There is no financial impact to the District. |
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D. Office of The Chief Auditor
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D-1. Audit of the Internal Funds at 17 Schools in the North Area
Receive report on Audit of the Internal Funds at 17 Schools in the North Area. Audited the Internal Funds of the schools listed below for the fiscal years ended June 30, 2005 and 2006 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. Two of the schools had minor audit exceptions, which were not considered to be material weaknesses. Schools Fiscal Years *Coral Glades High School; 2006 *Cresthaven Elementary School; 2006 *Deerfield Beach Elementary School; 2006 *Deerfield Park Elementary School; 2006 Drew, Charles Elementary School; 2005 and 2006 *Eagle Ridge School; 2006 *Forest Glenn Middle School; 2006 *Hunt, James S. Elementary School; 2006 *Lyons Creek Middle School; 2006 *Markham, Robert C. Elementary School; 2006 *McNab Elementary School; 2006 *Parkside Elementary School; 2006 *Sawgrass Springs Middle School; 2006 Stoneman Douglas High School; 2005 and 2006 *Taravella, J.P. High School; 2006 *Tedder Elementary School; 2006 *Tradewinds Elementary School; 2006 *Denotes Schools With No Audit Exceptions The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 17, 2007 meeting. The source of funds to perform the Internal Audit Reports was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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D-2. Audit of the Internal Funds at 9 Schools in the North Central Area
Receive report on Audit of the Internal Funds at 9 Schools in the North Central Area. Audited the Internal Funds of the schools listed below for the fiscal years ended June 30, 2005 or 2006 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. One of the schools had minor audit exceptions, which were not considered to be material weaknesses. Schools Fiscal Year *Banyan Elementary School; 2006 *College Academy @ BCC Central; 2006 McFatter Technical Center; 2005 and 2006 *Northeast High School; 2006 *North Andrews Gardens Elementary School; 2006 *Oakland Park Elementary School; 2006 *Rickards Middle School; 2006 *Sunset School; 2006 *Wingate Oaks Center; 2006 *Denotes Schools With No Audit Exceptions The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 17, 2007 meeting. The source of funds to perform the Internal Audit Reports was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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D-3. Audit of the Internal Funds at 5 Schools in the South Central Area
Receive report on Audit of the Internal Funds at 5 Schools in the South Central Area. Audited the Internal Funds of the schools listed below for the fiscal years ended June 30, 2005 or 2006 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. Two of the schools had minor audit exceptions, which were not considered to be material weaknesses. Schools Fiscal Years *Arthur Robert Ashe, Jr. Middle School; 2006 *New River Middle School; 2006 *Plantation Community School; 2005 Plantation High School; 2005 and 2006 Walker Elementary School; 2005 *Denotes Schools With No Audit Exceptions The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 17, 2007 meeting. The source of funds to perform the Internal Audit Reports was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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D-4. Internal Audit Report - Property and Inventory Audits of Selected Locations
Receive Internal Audit Report - Property and Inventory Audits of Selected Locations. Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 2740.02(2), School Board Policy 1002.1 and School Board Policy 3204. The audits indicated that (13) locations in the report complied with prescribed policies and procedures. There were (14) locations that contained audit exceptions consisting of unaccounted for property and the failure to follow some prescribed rules. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 17, 2007 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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D-5. Internal Audit Report – Audit of the Regional Athletic Facilities for Piper High School – Project #1901-99-51; South Plantation High School – Project #2351-21-01; and Cooper City High School – Project #1931-21-01
Receive Internal Audit Report – Audit of the Regional Athletic Facilities for Piper High School – Project #1901-99-51; South Plantation High School – Project #2351-21-01; and Cooper City High School – Project #1931-21-01. In accordance with the 2006-07 Audit Plan, the Office of the Chief Auditor has performed an audit of the Regional Athletic Facilities for Piper High School – Project #1901-99-51; South Plantation High School – Project #2351-21-01; and Cooper City High School – Project #1931-21-01. The objective of this audit was to determine whether the current operations are being performed economically, efficiently, and are in compliance with applicable laws and regulations; determine whether contracts are being properly awarded, monitored and administered; determine the primary cause of identified cost overruns; ascertain whether internal controls are adhered to; and report recommendations to the administration, if needed. There were six detailed audit observations/recommendations that were discussed with F&CM Division and Capital Budget staff. In our opinion, the F&CM Division should: discontinue recommending award of construction documents for reuse before original design projects have been completed and properly analyzed for quality and completeness; ensure that the project specifications are established, documented, known and agreed upon prior to commencement of project design; pursue the appropriate reimbursement from Architecture Inc., for identified errors and omissions in the amount of $428,057 for change orders on the Regional Athletic Facility projects; discontinue the practice of adding scope to awarded projects in order to avoid costly change orders and contract amendments associated with un-bid scopes of work; strengthen filing, monitoring and tracking of Authorization to Proceed documents and ensure that contract provisions are complied with regarding the prompt payment for services rendered by consultants, and; identify all change orders, as percentage of the construction contract amount, to the School Board in the Agenda item summary section to notify Board Members when change orders have exceeded Rule 1, as defined in School Board Policy 7006. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 17, 2007 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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D-6. Internal Audit Report – Audit of the Arts in Education Program Grant for the Period Ended September 30, 2006
Receive Internal Audit Report – Audit of the Arts in Education Program Grant for the Period Ended September 30, 2006. In accordance with the Arts in Education Program Grant requirements, we have audited the Statement of Grant Assistance, under Contract Number ECD24-2006 for the period ended September 30, 2006. The Statement of Grant Assistance (the Statement) is the responsibility of the Grant Administrators of The School Board of Broward County, Florida. Our responsibility is to express an opinion on this Statement based on our audit. In our opinion, the Statement of Grant Assistance presents fairly, in all material respects, the cash receipts and disbursements of the grant for the year then ended. We found as of September 30, 2006 no funds including interest earned on such funds are due back to Broward County. However we found that the Program should be strengthened to ensure artist consultants receive security screening as required by the Jessica Lunsford Act, 1012.465 F.S. In addition, we found that compliance with internal control procedures for disbursements should be strengthened by ensuring purchases are submitted through the on-line purchasing process and are properly approved and documented. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 17, 2007 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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D-7. Auditor General - State of Florida – Broward County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2006
Receive Auditor General - State of Florida – Broward County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2006. As part of the continued effort to improve accountability, the Auditor General, State of Florida performed the Broward County District School Board Financial, Operational, and Federal Single Audit for the Period July 1, 2005 through June 30, 2006. The Auditor General provided a Financial, Operational and Federal Single Audit report. The Auditor General reported that The Broward County District School prepared its financial statements in accordance with prescribed financial reporting standards. The Auditor General reported that the District has established and implemented procedures that generally provide for internal control of District operations and complied with provisions of law, administrative rules, regulations, contracts and grant agreements. The report identified eleven audit findings/recommendation intended to promote accountability in the District and improvements in the District’s operations. Also, the Auditor General audited the District’s Federal awards for compliance with applicable Federal requirements. The Food Donation, Child Nutrition Cluster, Vocational Education, Twenty-First Century Community Learning Centers, Disaster Grants, and Student Financial Assistance Cluster programs were audited as major Federal programs. The results of their audit indicated that the District materially complied with the requirements that were applicable to the major Federal programs tested. This report is intended to be used as a resource for Management and Staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 17, 2007 meeting. The source of funds to perform the Operational Audit Report is the Auditor General, State of Florida’s budget allocation. |
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E. Office of Deputy Superintendent, Operations
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E-1. Bid/RFP And Other Financial Recommendations Less Than $500,000
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 28-013B; TITLE: First Class Mail Presort and Bar Code; CONTRACT PERIOD: July 1, 2007 through June 30, 2010; LOCATION: Mail Services; AMOUNT: $200,000 BID/RFP: 28-050N; TITLE: Risk Management Property and Casualty Insurance Consultant; CONTRACT PERIOD: June 19, 2007 through June 30, 2011; LOCATION: Risk Management; AMOUNT: $350,000 Board approval of these Bid/RFP recommendations does not mean that the amounts shown will be spent. These amounts represent the spending authority, which may be spread among the awarded vendors through the term of this contract from available funds already included in various school/department/center budgets. The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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E-2. Additional Recommendations On Existing Contracts Less Than $500,000
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 22-012N – (RFP) Actuarial Services (additional expenditure of $20,000 requested, $0 requested on 4/18/06, and $75,000 originally approved on 5/15/01) It is recommended that the contract with AMI Risk Consultants, Inc. be renewed for an additional year from July 1, 2007 through June 30, 2008 in accordance with Special Condition 7.4 of the RFP, authorizing contract extension which states, “The purpose of this RFP is to establish a contract beginning July 1, 2001, or date of award, or whichever is later and continuing through June 30, 2006. The term of this contract may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be extended for two additional one year periods and, if needed, ninety days beyond the expiration date of the final renewal period. The Board, through its Supply Management and Logistics Department, will, if considering to renew, request a letter of intent to renew from the awardee, prior to the end of the current contract period. The awardee will be notified when the recommendation has been acted upon by SBBC. All prices shall be firm for the term of the contract. The successful awardee agrees to this condition by signing this proposal”; and that the School Board authorize an additional expenditure of $20,000 to the subject contract. This recommendation is based on an excellent supplier evaluation. Since the date of award, the Consumer Price Index (CPI) reflects an increate of 17.1%. This recommendation will allow the Risk Management Department to continue purchasing actuarial services as required through June 30, 2008, and will provide for an approximate total expenditure of $95,000 for the award period. B. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 25-162X – Petroleum Products, Oils, Lubes and Greases (additional expenditure of $150,000 requested; $100,000 previously approved on 10/17/06 and $149,500 originally approved on 4/26/05) It is recommended that the School Board authorize an additional expenditure of $150,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Vehicle Maintenance Department to continue purchasing petroleum products, oils, lubes and greases as required through March 27, 2008, and will provide for an approximate total expenditure of $399,500 for the award period. Items submitted for renewal approval have been evaluated by user departments and schools, and determined that satisfactory service is provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents. These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. |
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E-3. Amend Agreement for SAP R/3 Software End-User License Agreement
Approve the purchase of SAP licenses for SAP Interactive Forms by Adobe and SAP Learning Solution. Lessons learned from our previous payroll implementation and the ongoing issues with payroll errors indicated that manual data entry errors were at the root of many issues with incorrect paychecks. SAP Interactive Forms will automatically pre-populate forms with information from the SAP system, saving staff time in entering the information as well as reducing the risk of incorrect data. SAP Learning Solution will allow the District to avoid customizing the Training and Events module to meet the Florida State Standards for Learning and the business requirements of the Human Resource Development (HRD) department. See the Executive Summary for more detail. This agreement has been approved as to form by the School Board Attorney. The financial impact to the district for fiscal year 2006/2007 for this agreement will be $300,000. The annual maintenance costs for the additional licenses will be $51,000, starting in fiscal year 2007/2008. The source of funding for the additional license costs is the BRITE project implementation budget. The source of funding for the annual maintenance costs is the ETS general fund budget. |
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E-4. Weather Tracking Station Sensors and Camera Equipment
Approve the purchase of weather station sensors and camera equipment to use in conjunction with the Lightning Detection Alert Notification Software (WeatherBug Brands) that was approved at the 4/18/06 School Board Meeting, Agenda Item E-5. This procurement would be in accordance with School Board Policy 3320 section V., Rule b. 1. The new weather station sensors and cameras are to be installed on various school hurricane shelter locations to optimize sensing of weather conditions and camera views to provide visual verification of weather conditions. The weather tracking stations are to be installed so that they will be able to withstand excessive weather conditions. The equipment must sense changing weather conditions by updating a centralized data center every two seconds and making the data available in all visualization equipment within five minutes of identifying the conditions and within seconds of sensing the data. A provision of at least three data-viewing products will be supplied to view live weather data and camera time-lapses. The equipment must integrate not only national weather service watches and warnings but also weather-condition-specific alerts based on the data produced by the weather stations, forecasting and radar reflectivity information. The cost for hurricane shelter locations is $226,400. |
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E-5. Nextel Planning Funding Agreement
WITHDRAWN REVISED/ADDITIONAL INFORMATION Approve the Nextel Planning Funding Agreement. This Agreement is a result of a Federal Communications Commission (FCC) order that requires Nextel to pay for any expenses incurred by The School Board of Broward County, Florida, that result from a nationwide radio frequency reconfiguration initiative. Nextel was the recipient of an FCC award that consolidated and expanded their radio frequency spectrum. SBBC has licensed frequencies within the spectrum awarded to Nextel. As a part of its award, Nextel has agreed to pay for any reconfiguration costs for licensees whose spectrum has been impacted by this action. This Agreement is to define the parties’ respective obligations regarding the planning required for system configuration, including, without limitation, Nextel’s obligation to pay for reasonable costs incurred in effecting the reconfiguration. The purpose of this Agreement is to establish Nextel’s responsibility to pay for a planning and assessment phase in which the total cost of reconfiguring systems and replacing any equipment will be determined. Note: Companion Item to be considered with E-6. This agreement has been approved as to form by the School Board Attorney. There is no financial impact to the district. |
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E-6. Motorola Services Agreement
REVISED/ADDITIONAL INFORMATION Approve the Motorola Services Agreement. This Agreement is a result of a Federal Communications Commission (FCC) order that requires Nextel to pay for any expenses incurred by The School Board of Broward County, Florida, that result from a nationwide radio frequency reconfiguration initiative. Nextel was the recipient of an FCC award that consolidated and expanded their radio frequency spectrum. SBBC has licensed frequencies within the spectrum awarded to Nextel. As a part of its award, Nextel has agreed to pay for any reconfiguration costs for licensees whose spectrum has been impacted by this action. This Agreement is to define the parties’ respective obligations regarding the planning required for system configuration, including, without limitation, Nextel’s obligation to pay for reasonable costs incurred in effecting the reconfiguration. The purpose of this Agreement is to establish Nextel’s responsibility to pay for a planning and assessment phase in which the total cost of reconfiguring systems and replacing any equipment will be determined. Note: Companion Item to be considered with E-5. This agreement has been approved as to form by the School Board Attorney. There is no financial impact to the district. |
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F. Curriculum and Instruction Student Support
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F-1. Agreement with The School Board of Putnam County, Florida, the Fiscal Agent for the North East Florida Education Consortium (NEFEC)
Approve agreement with The School Board of Putnam County, Florida, the fiscal agent for the North East Florida Education Consortium. The 2006 Legislature authorized NEFEC through HB 5001-2006 General Appropriations Act, Item #124 to provide the Dropout Prevention/Credit Recovery Program. The legislation identifies Educational Options, Inc. as the approved provider of the web-based, competency based curriculum, NOVEL/STARS. The incentive to participate in the NEFEC Credit Recovery Program is that schools serving at-risk students are eligible to be reimbursed $200.00 of the $270.00 student license when the terms of the Agreement are met. Essential to the NEFEC program is that there be a formal agreement with The School Board of Broward County, Florida. Three schools participated in 2006-07, McArthur High School, Miramar High School and Broward County Community School, South. Upon ratification of the Board item, NEFEC will process the reimbursement to the three schools. Student outcome data will be provided to NEFEC per their protocols by June 15, 2007. This agreement has been approved by the attorney. The financial impact is $17,000. The source of the funding is the individual school budgets. There is no additional financial impact to the district. |
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F-2. Continuation of the College Board SpringBoard Contract
Approve the continuation of the College Board SpringBoard contract. SpringBoard is a comprehensive curricular support program built upon national standards necessary for success in college. The program provides in-depth training for all Math and English teachers, on-line support and assessment, curriculum, and ongoing mentorship through The College Board. The goal of the program is to prepare all middle school students for the rigor of high school advanced/honors course work. This contract covers SpringBoard implementation in the following 21 middle schools: Apollo, Arthur Ashe, Attucks, Bair, Crystal Lake, Deerfield Beach, Driftwood, Margate, McNicol, Olsen, Parkway, Pompano Beach, Silver Lakes, Lauderhill, New River, Henry D. Perry, Rickards, Sunrise, Lauderdale Lakes, Gulfstream, and Eagles’ Nest. The contract has been reviewed by the School Board Attorney and approved as to form. The financial impact is $257,034. The source of funds is the Title One budget ($255,871.50) and Eagles’ Nest Charter ($1,162.50). There is no additional financial impact to the district. |
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F-3. Amendment to The School Board of Broward County, Florida, July 6, 2006 contract with the Early Learning Coalition of Broward County, Inc.
Approve the amendment to The School Board of Broward County, Florida (SBBC) July 6, 2006 contract with the Early Learning Coalition of Broward County, Inc. (ELC) SBBC was asked to amend their existing July 6, 2006, contract with the ELC to assist in complying with all terms and conditions of the Grant Agreement between the State of Florida Agency for Workforce Innovation (AWI) and the ELC for fiscal year 2006-2007. This Amendment shall be retroactive to July 1, 2006. The School Board Attorney has approved this amendment as to form. The ELC will sign this amendment following the School Board approval. There is no financial impact to the district. |
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F-4. New Agreement with Focus Imaging Group, Inc.
Approve a new agreement between The School Board of Broward County, Florida, and Focus Imaging Group, Inc. Health Science Education programs provide secondary and postsecondary career and technical students with clinical learning experiences through contractual agreements with hospitals, nursing homes, and other facilities. The new agreement with Focus Imaging Group, Inc. will provide clinical experiences to Broward County Schools’ Health Science Education students. On-site clinical experiences are necessary to meet curriculum frameworks, student performance standards, and requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion. The following Health Science Education programs are located at 21 high schools: Allied Health Assisting, Patient Care Assistant and Practical Nursing. The following Health Science Education programs are located at the technical centers: Medical Coder/Biller, Electrocardiograph (Cardiovascular) Technology, Health Unit Coordinator, Hemodialysis Technician, Massage Therapy, Medical Assistant, Medical Records Transcribing, Optometric Technician, Patient Care Technician, Pharmacy Technician, Practical Nursing, First Responder, Emergency Medical Technician and Surgical Technology. Currently, The School Board of Broward County, Florida has 38 School Board approved agreements with various health care facilities. This agreement has been reviewed and approved as to form by the School Board Attorney. There is no financial impact to the district. |
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F-5. Continuation Agreements with Various Health Care Facilities
Approve the continuation agreements between The School Board of Broward County, Florida, Community Blood Centers of South Florida, Inc., and Broward Nursing and Rehabilitation Center LLC. Health Science Education programs provide secondary and postsecondary career and technical students with clinical learning experiences through contractual agreements with hospitals, nursing homes, and other facilities. The continuation agreements with Community Blood Centers of South Florida, Inc. and Broward Nursing and Rehabilitation Center LLC will provide clinical experiences to Broward County Schools’ Health Science Education students. On-site clinical experiences are necessary to meet curriculum frameworks, student performance standards, and requirements of regulatory agencies for students to qualify for certification/licensure examinations upon program completion. The following Health Science Education programs are located at 21 high schools: Allied Health Assisting, Patient Care Assistant and Practical Nursing. The following Health Science Education programs are located at the technical centers: Medical Coder/Biller, Electrocardiograph (Cardiovascular) Technology, Health Unit Coordinator, Hemodialysis Technician, Massage Therapy, Medical Assistant, Medical Records Transcribing, Optometric Technician, Patient Care Technician, Pharmacy Technician, Practical Nursing, First Responder, Emergency Medical Technician and Surgical Technology. Currently, The School Board of Broward County, Florida has 38 School Board approved agreements with various health care facilities. These agreements have been reviewed and approved as to form by the School Board Attorney. There is no financial impact to the district. |
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F-6. Continuation of Cooperative Agreements and Calendars with Preschool Providers for Exceptional Students
Approve the continuation of the Cooperative Agreements and Calendars between the School Board of Broward County and preschool providers for exceptional students. Broward County Public Schools is required under federal legislation to educate all identified preschool children with disabilities. The School Board has entered into agreements with Ann Storck Center, Inc., ARC Broward, Inc., Baudhuin Preschool of Nova Southeastern University, Inc., Broward Children’s Center, Inc., and United Cerebral Palsy for more than nineteen years. These community sites have the commitment and the expertise needed to educate eligible preschool exceptional students as defined by State Board of Education Rules. The students may be educable, trainable, or profoundly mentally handicapped, emotionally handicapped, autistic, physically impaired, other health impaired, speech language, sensory impaired or developmentally delayed. The continuation contracts reflect a funding structure based on per student allocation. Transportation will continue as a required support service for preschoolers served in these contracts. These agreements are approved as to form by the School Board Attorney. The financial impact is $9,099,978. This includes the State of Florida Education Finance System Program (FEFP) funding of $7,839,985, and the IDEA federal grant funding of $1,259,993. There is no additional financial impact to the district unless enrollment increases. |
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F-7. Agreement No. 2007-2008-CR-2332-RATE Between The School Board of Broward County, Florida and WorkForce One
Approve the proposed Agreement No. 2007-2008-CR-2332 RATE for implementation of the Responsibility, Awareness, Training, Employment, and Empowerment (RATE) In School and Out-of- School Youth Program. The Year Round in School and Out of School Responsibility, Awareness, Training, Employment, and Empowerment (RATE) Youth Program includes occupational training, academic instruction integrated with job-specific training, related support services, job placement assistance, and intensive case management. In school youth will be enrolled as seniors at alternative centers and out-of-school youth will be enrolled at a technical center in a workforce education program that meets his or her occupational goals, skills and abilities. Program participants must have or be working to obtain a high school diploma or GED. All students will be provided the occupational and soft (leadership, communication, problem solving, teamwork, critical thinking, organizational, interpersonal and social) skills needed to successfully secure a high wage/high skill job. The program will serve 177 youth, 18-21 years of age. The various proposals submitted to WorkForce One serve economically disadvantaged students, but the student selection criteria differ from program to program. This program serves participants who are high school seniors and out-of-school youth. The School District has operated a similar program since the 2000-2001 school year. WorkForce One evaluates the program. All performance measures continuously meet or exceed the evaluation benchmarks. The performance measures include: the enrollment of the required number of students who meet the Workforce Investment Act (WIA) eligibility criteria, student attainment of WIA Youth Goals, students completing a minimum of five months of occupational and skills training, students receiving a certificate of completion in the occupational training program, students increasing basic skills levels by a minimum of one grade, students placed into a training related job and the number of students who remain employed for a minimum of six months. This agreement has been reviewed and approved as to form by the School Board Attorney. The financial impact is $473,163. The source of funds is WorkForce One. There is no additional financial impact to the District. |
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F-8. Agreement No. 2007-2008-CR-2333-MPACT between The School Board of Broward County, Florida and WorkForce One
Approve the proposed Agreement No. 2007-2008-CR-2333 for implementation of a Year Round In-School Youth (ISY) Program Making Positive Achievements with Career Training Program (MPACT). The Year Round in School Youth Making Positive Achievements with Career Training Program (MPACT) Program provides youth with an employability skills / leadership training program that prepares students for paid, part-time public/private sector internships aligned with the students’ career interest and instructional program. Intensive case management, job coaching, and other supportive services are delivered to each student. This program will serve a minimum of 222 students who attend Blanche Ely, Boyd Anderson, Coconut Creek, Deerfield Beach, Dillard, Fort Lauderdale, Hallandale, Hollywood Hills, McArthur, and Stranahan High Schools. Students must meet Workforce Investment Act (WIA) eligibility requirements and must be academically and economically disadvantaged or be in the state Foster Care System. Each student will be engaged in an intensive training program and transition into an internship for a maximum of 150 hours. WorkForce One will pay students at the prevailing minimum wage. Transportation assistance is provided through bus passes or gas cards. The various WorkForce One funded programs all serve economically disadvantaged students, but the student selection criteria differ from program to program. The MPACT program serves eligible eleventh and twelfth grade students. The School District has operated programs with similar components since the 1997-98 school year. WorkForce One evaluates the program. All performance measures continuously meet or exceed the evaluation benchmarks. Performance measures include: enrollment of the required number of students who meet the WIA eligibility criteria, student participation in the internship component, attainment of a high school diploma and a transition to a positive postsecondary activity (employment, the military, or advanced training. This agreement has been reviewed and approved as to form by the School Board Attorney. The financial impact is $427,492. The source of funds is WorkForce One. There is no additional financial impact to the District. |
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F-9. Student Enrichment in the Arts (SEAS)
Approve the 2007-08 SEAS program at schools and at the Broward Center for the Performing Arts. On March 6, 1990, the School Board initiated a program designed to support and fund enrichment activities for the students of The School Board of Broward County, Florida (SBBC). The Student Enrichment in the Arts (SEAS) provides students the opportunity to participate in artistic and cultural activities, which supplement the core curriculum. Approximately 251 total shows at schools and at the Broward Center for the Performing Arts will be performed serving 116,562 students during the 2007-08 school year. Broward County was selected as a National Magna Awards 2001 winner for the SEAS Program. Presented by the American School Board Journal, the Magna Awards recognize local school boards that are placing student achievement and community engagement at the center of their work. This is the second national award presented to SBBC on behalf of the SEAS program. The School Board was the recipient of the Ninth Annual Kennedy Center Alliance for Arts Education Network and National School Board Association Award. Broward County’s program was also awarded the “Arts Collaboration Award” at the 11th Annual Encore Awards. This award recognizes outstanding innovation and collaboration efforts that benefit the community through strategic partnerships with art and culture. The School Board allocated $2,029,291 to serve as the Student Enrichment Trust Fund principal. The annual accrual of interest assists in funding cultural enrichment activities. Based on interest earning projections and departmental budget funds, approximately $150,849 is estimated to fund enrichment projects for the 2007-2008 school year. This funding will provide enrichment activities to over 116,562 students attending over 251 performances at the Broward Center and in-school residences. Exhibit 1 contains the following information: Companies recommended for funding, project title, project type, grade level targeted, a summary of the project, number of shows, location, estimated attendance of students to benefit and artistic costs. SEAS is the cornerstone program for the School Board’s partnership with the Broward Center for the Performing Arts (BCPA). The BCPA received a $7.5 million PECO grant initiated by the School Board to fund the construction of The Broward Center for the Performing Arts complex. Through an inter-local agreement, the School Board has a forty-year, rent-free lease of the 550-seat Amaturo Theater. Under the inter-local agreement, the School Board has exclusive use of the theater during school year daytime hours. In addition, the school system’s partnership with BCPA allows usage of the world-class 2,500 seat Au-Rene Theater and 1,040 seat Parker Playhouse. All students attend the performances free of charge, ensuring that the arts are accessible to all regardless of economic standing. SEAS programming for this school year is targeted to support the following school system major system goals: “All students will achieve at their highest potential” and “All operations of the school system will demonstrate best practices while supporting student achievement.” This year’s season of productions are targeted to emphasize and support reading and diversity. The following are a few of the shows designed to promote reading and diversity through the arts: TRES VIDAS (Three Lives) – The Core Ensemble, September 17-21, 2007, School Based A 50-minute program hosted by the Core Ensemble (cello, piano and percussion), with vignettes from the lives of Mexican painter Frida Kahlo, Salvadoran peasant and activist Rufina Amaya, and Argentine poet Alfonsina Storni. Includes Latin American popular music and folk songs, and tangos from Argentina. The program draws on both Hispanic Heritage and Women’s History. A question and answer period with actress Georgina Corbo and the Ensemble concludes the program. SESAME STREET LIVE – VEE Corporation, September 28, 2007, Au-Rene Theater Mark your calendar for this once-in-a lifetime event – monsters becoming musicians! The Count, Cookie Monster, Big Bird, Bert & Ernie and all their friends are taking to the stage to share the magical world of music with your children. When Jenny, the new Sesame Street music teacher, moves to town, her instruments get lost. Jenny’s new friends quickly come to her rescue and they all discover “instruments” that they never knew existed…rubber duckies, trashcan lids and even their own laps! The characters teach children, and themselves that everyone has the ability to make beautiful music, whether they realize it or not. Don’t miss this opportunity to count along with The Count, visit Elmo’s World and do the Crumb-A-Rumba with Rosita and Cookie Monster. ANNE FRANK – Ballet Florida, December 4, 2007, Amaturo Theater Maruicio Wainrot’s Anne Frank is one of the most profound and powerful works in Ballet Florida’s repertoire. This compelling story, as told through dance, is consistent with and will compliment the Holocaust curriculum taught in Broward County Public Schools. It is a poignant ballet developed by Ballet Florida to teach Holocaust history in a creative, nonviolent way. THE NUTCRACKER – Miami City Ballet, December 21, 2007, Au-Rene Theater Enjoying a performance of The Nutcracker has been a holiday tradition for over 100 years. This is a lavish spectacle of spectacular dancing, beautiful sets, magical special effects, colorful costumes and glorious music. The famous ballet, based on E.T.A. Hoffman’s fairy tale is about a young girl named Marie who receives a nutcracker doll from her mysterious godfather at a Christmas family gathering. After an exciting evening of gift giving and dancing, Marie falls asleep on the couch and dreams of a magical winter wonderland. The ballet moves the audience through each exciting dream sequence including the Land of the Sweets where she encounters the Sugar Plum Fairy. Title I Reading Residencies – Charlotte’s Web and Stone Soup Reading is the fundamental building block to all learning. Without the ability to read, successful academic achievement is not possible. Research shows a strong link between reading comprehension skills and the dramatic enactment of stories. Additional research confirms that learning in the arts is especially beneficial for young children, students from disadvantaged economic backgrounds, for those needing remedial instruction and for those developing proficiency in English. The Broward Center for the Performing Arts recognizes that the performing arts must be linked to the School Board of Broward County, Florida’s mission to “meet the educational needs of students. Through the nationally recognized Student Enrichment in the Arts (SEAS) program, we support and compliment the Broward County School Board’s goal that all student will achieve at their highest potential.” This past school year, the Broward Center and the School Board partnered to continue a program designed to excite, encourage and foster a learning environment through reading. The Reading Residency program provides all second and fourth grade students at Title One elementary schools a unique and innovative reading program, using the performing arts as a learning tool for teaching FCAT reading strategies. After reviewing FCAT Reading Scores, it was determined by the Core Curriculum Department that the weakest areas in reading fell into the categories of: - Plot Development - Story Sequencing - Inference Therefore, it was decided that these particular areas would be the focus of the Reading Residencies. Broward County Public Schools reading curriculum specialists selected two books from the Basal Reading Curriculum for grades two and four, Stone Soup by Marsha Brown and Charlotte’s Web by E.B. White. The Broward Center selected two professional theater companies to perform each story on stage at the Amaturo Theater. All second and fourth grade Title One students, approximately 19,000, will attend the performances. The total financial impact of this item is $150,849. The source of funds is the Student Enrichment Trust Fund and Department of Athletics and Student Activities budget. There is no additional financial impact to the district. |
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F-10. Proposed Consultant Agreements with Paul Epstein, Ph.D. and Sharen Lewis for Montessori Middle School Training
Approve the proposed Consultant Agreements with Paul Epstein, Ph.D. and Sharen Lewis for Montessori Middle School Training for 20 teachers at Sunrise Middle School. Dr. Epstein and Ms. Lewis will conduct a three-week Montessori staff training leading to improved student achievement, which is essential to the success of the Montessori program implementation. Qualified trainers of middle Montessori methods are not available in South Florida, requiring the District to identify outside consultants qualified to provide the necessary staff development to ensure the middle school program integrates the Montessori philosophy and provides rigorous and meaningful instruction for all middle Montessori magnet students. This agreement has been reviewed and approved as to form by the School Board Attorney. The financial impact to the District shall not exceed $23,000. The source of funds is the school’s Magnet budget for 2007-2008. There is no additional financial impact to the District. |
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F-11. Continuation Contract of the Florida First Start (FFS) Program with the Early Learning Coalition of Broward County, Inc.
Approve the continuation contract of the FFS Program between The School Board of Broward County, Florida (SBBC) and The Early Learning Coalition of Broward County, Inc. For the seventh year, The Early Learning Coalition of Broward, Inc. (ELC) will provide the funding for the Florida First Start (FFS) Program. Approval of this contract will allow The School Board to continue to implement the FFS home visitation and school based instructional activities program for 210 low income eligible families and their infants, toddlers and young children below the age of five. Families are taught developmentally appropriate learning activities to engage their children through the implementation of the Parents as Teachers (PAT) curriculum. The social services needs of the families are also addressed. The School Board Attorney has approved this contract as to form. The ELC will sign this contract following the School Board approval. The financial impact is $488,177. The source of funds is the Early Learning Coalition of Broward County, Inc. There is no additional financial impact to the district. |
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F-12. Quality Improvement Supports (QIS) Contract with the Early Learning Coalition of Broward County, Inc.
Approve the Quality Improvement Supports (QIS) contract with the Early Learning Coalition of Broward County, Inc. (ELC). On May 11, 2007, the ELC awarded the SBBC the Quality Improvement Supports (QIS) contract to provide technical assistance to 63 community preschool centers neighboring 18 Superintendent elementary schools. Six (6) SBBC highly qualified early childhood educators will work with the selected childcare centers’ teachers to implement appropriate, research-based, early childhood practices in the classrooms. The Centers were selected by the ELC by demonstrating they serve children whose families receive financial assistance from school readiness funds, have the greatest need for training and technical assistance and are located in zip codes that are deemed at-risk from available statistical data. The goal of the program is to improve childcare teachers’ knowledge that will result in teacher effectiveness; so that the children in these centers will enter Kindergarten with the knowledge and skills ready for school. The SBBC staff will visit childcare educators in theses centers on a weekly basis. The School Board Attorney has approved this contract as to form. The ELC will sign this contract following the School Board approval. The financial impact is $1,009, 088. The source of the funds is the Early Learning Coalition of Broward County, Inc. There is no additional financial impact to the District. |
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G. Human Resources
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G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2006-2007 School Year
Approve the personnel recommendations for 2006-2007 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Substitute Teacher Approvals 3. Interim Substitute Teachers 4. Part-time Teacher Approvals 5. Teacher Extension of Calendar 6. Instructional Leaves There will be no additional financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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G-2. Personnel Recommendations for Instructional Separation of Employment and Discipline for the 2006-2007 School Year
Approve the personnel recommendations for separation of employment and discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs 2. Instructional Suspensions/Terminations There will be no additional financial impact to the School District. |
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2006-2007 & 2007-2008 School Year
AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) – Promotion(s) 3. Non-Instructional Reassignment(s) – Demotion(s) 4. Non-Instructional Substitutes/Temporaries 5. Non-Instructional Leave(s) – Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10.School-Based/District Managerial/Professional/Technical Leave(s) 11.Salary Adjustment Funding has been budgeted in 06-07 fiscal year for all appointments through June 30, 2007. Funding must be budgeted in 07-08 fiscal year for new hires. |
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline(s) for the 2006-2007 & 2007-2008 School Years
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/ Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination(s) There is no financial impact to the School District. |
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G-5. Supplemental Pay Positions – List #20
Approve the recommended supplemental pay positions of employees for the 2006-2007 and 2007-2008 school/fiscal years. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the Area Superintendent or appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Specific Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2006-2007 and 2007-2008 school/fiscal years. Individuals may be recommended for task assignments that improve the school’s/department’s programs and/or operations. A computer-generated list of those names is printed and attached revealing all individuals recommended for Non-Specific (SPL). Non-Specific Supplements are additional Task Assignments performed beyond the employee’s regular day based on the recommendations of the direct supervisor. Individuals listed meet the requirements for the supplemental positions. Supplements listed for the 2006-2007 school/fiscal year are 17. The total number of Supplements recommended in this item is 218. Funding has been budgeted in the 2006-2007 and 2007-2008 school/fiscal years for all supplements. |
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G-6. Recommendation(s) for Instructional/Noninstructional Discipline for the 2006-2007 School Year
REVISED Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Noninstructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Office of Professional Standards & Special Investigative Unit. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. We have followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. There is no financial impact to the school district. |
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H. Attorney
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H-1. Agreement between The School Board of Broward County, Florida and Nova Southeastern University School, Inc.
Approve the Agreement between The School Board of Broward County, Florida and Nova Southeastern University School, Inc. (NSU) The Law Clerk Program was originally instituted in 2001. This program provides additional assistance to the School Board Attorney’s Office while enhancing and providing practical educational opportunities for law students selected to participate in the program. The current Agreement expires on June 30, 2007. The attached Agreement provides for the continuation of the program for the period of July 1, 2007 through June 30, 2009. In addition, paragraph five of the agreement was amended to provide that law clerks may work more than 20 hours per week during NSU’s summer, spring, and winter breaks. Law Clerks are paid at the rate of $20 per hour for a maximum of 20 hours per week except as noted above. The financial impact to the district to employ up to four law clerks would be approximately $94,000 per year. The source of funds is the General Counsel’s department budget. |
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H-2. Settlement and Release Agreement between The School Board of Broward County, Florida and BRPH Architect Engineers, Inc.
Approve the Settlement and Release Agreement between The School Board of Broward County, Florida and BRPH Architect Engineers, Inc. The School Board of Broward County, Florida entered into a Professional Service Agreement for the design of Dillard High School renovation/addition with BRPH Architect Engineers, Inc. (“BRPH”). The School Board has asserted monetary claims for design errors and omissions. BRPH has denied liability for the claimed errors and omissions, or alternatively asserts that The School Board has suffered no damages as a result of its actions. Pending approval of this Settlement and Release Agreement, The School Board and BRPH have agreed to resolve and settle all claims asserted with respect to the project and pending civil action. BRPH will pay The School Board $150,000 within thirty (30) days of the date of the approval of the Settlement and Release Agreement. The School Board Attorney and The School Board’s cadre counsel, Oscar E. Soto, Esq., recommend approval of the Settlement and Release Agreement as a fair and reasonable cost-effective resolution of the claim. The School Board will receive $150,000. |
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I. Office of the Superintendent
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I-1. Teacher Mentor Consultant Agreements for Alternative Certification for Educators (ACE) Program
Approve exceeding the approved School Board Policy 6302 “Use of Consultants” $6,000.00 limit on consultant agreements. Prior to July 1, 2002, Alternative Certification Programs were offered voluntarily by school districts in Florida. As of July 1, 2002, State legislation mandates that every district must make an Alternative Certification Program available to all non-education degreed teachers hired. Based upon previous staffing trends, the District will hire over 600 people who qualify for the Alternative Certification Program. Providing mentors is a required component for any State approved Alternative Certification Program. Mentors work a maximum of 375 hours each at $30.00 per hour. This support will exceed the $6,000.00 consultant provision in SB Policy 6302. The mentoring takes place during the regular school day; therefore, retired teachers or retired administrators are needed to serve as mentors. The total funding of $236,200 has been allocated in the 07-08 budgets in support of the ACE Program from the HRD Teacher Training/State Categorical Funding ($111,200) and Title II-A Grant ($125,000). |
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I-2. Affiliation with Florida Association of District School Superintendents
Approve membership in the Florida Association of District School Superintendents (FADSS) and the Florida Association of School Administrators (FASA) for the period of July 2007 through June 30, 2008. The cost of the FADSS and FASA affiliation is $24,884 and $247 respectively (no cost increase from 2006-2007). The source of funds is the Superintendent’s budget. |
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I-3. Agreements/City of Sunrise & City of Coconut Creek
Approve the Agreements between The School Board of Broward County, Florida and the City of Sunrise and The School Board of Broward County, Florida and the City of Coconut Creek to use Drug Sniffing Dogs adhering to SBBC procedures. The School Board of Broward County, Florida has requested that the City of Sunrise and the City of Coconut Creek provide the use of Drug Sniffing Dogs following procedures to ensure student safety and well being. There is no financial impact to the school district. |
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I-4. Grant Applications
Approve the submission of grant applications to: A. Mentoring Grant Program B. Target Community Giving Grant C. Tobacco Prevention and Intervention Teacher Training Continuation Project Copies of the full grant applications are available at the public stand in the lobby of the KC Wright Building and at the Board Members’ Office on the 14th Floor of the KC Wright Building. The positive financial impact is $641,192 from various sources. There is no additional financial impact to the school district. |
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J. Facilities and Construction Management
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J-1. Reappointment of School District Representative to the Oversight Committee
Approve the reappointment of Roy Rogers, of Roy Rogers and Associates, as a School District Representative to the Oversight Committee for the Implementation of the Interlocal Agreement for Public School Facility Planning to comply with the provisions of the Interlocal Agreement. The Interlocal Agreement for the Implementation of Public School Facility Planning (ILA) addresses the coordination of growth management issues and the provision and availability of public school facilities in Broward County. The Agreement, between The School Board of Broward County, Florida, Broward County, Florida, and 26 Broward County Municipalities became effective in May 2003, and requires the establishment of a fifteen (15) member Oversight Committee (OC), five each appointed by the School Board, the Broward County Commission, and the 26 Municipalities, to monitor implementation of the Agreement. Through a mutually agreeable process, the 26 municipalities elected to have the Broward League of Cities appoint the five municipal representatives to the Committee. Also, the Interlocal Agreement requires the Committee to meet at least annually to conduct a public hearing and issue a report to The School Board, Broward County, the 26 municipalities, and the general public regarding the successes and failures of implementation of the Interlocal Agreement in the preceding calendar year. However, the Committee By-Laws requires the Committee to meet quarterly during each calendar year and conduct public hearings. Section 1, Article II-Membership, of the Oversight Committee By-Laws, states that "Each appointing body shall appoint/reappoint their members for two year terms. Each member's two (2) year term shall begin on the date of their official appointment by their appointing body". Mr. Rogers was initially appointed by the Board on June 21, 2005 as one of the current five School District representative on the Committee, and as such, his term on the Committee expires on June 21, 2007. Mr. Rogers has indicated to staff that he would like to continue to serve as a School District representative on the Committee. Thus, staff recommends that Mr. Rogers should be reappointed to the Oversight Committee. There is no financial impact to the School District. However, the Interlocal Agreement requires the Superintendent to organize and staff the meetings of the Oversight Committee. This item does not require a collaboration form from the Capital Budget Department. |
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J-2. Voluntary Mitigation Commitment for the Students Anticipated from Land Use Plan Amendment PC 06-29, Located in the City of Tamarac
Approve acceptance of the voluntary mitigation commitment by Charles Fink, on behalf of Prestige Homes to pay the Student Station Cost Factors amount as mitigation for 9 middle and an additional 10 elementary school students anticipated from the development of 232 units proposed in Land Use Plan Amendment PC 06-29, located in the City of Tamarac. Prestige Homes proposed a land use change for an approximate 33.37 acre site located in the City of Tamarac from Commercial Recreation to Low-Medium (10) Residential to enable the development of 232 units consisting of 184 (138 two-bedrooms and 46 three or more bedrooms) townhouse units and 48 (24 three bedrooms and 24 four or more bedrooms) single-family units. Staff review of the development estimated that it would generate a total of 44 (25 elementary, 9 middle and 10 high school) students into Broward County Public Schools. Schools affected during the review period, the 2006/07 school year, are Park Lakes Elementary, Lauderdale Lakes Middle and Boyd Anderson High Schools. School Board Policy 1161 requires mitigation from owner(s)/developer(s) of proposed residential development(s) that increases density and impact schools that are overcrowded in the current school year or the next two effective school years. Also, Rule 12(e) of the Policy "Mitigation Options" enables the owner(s)/developer(s) to propose mitigation option that is different from those specifically listed in the Policy. However, such proposal is subject to specific School Board approval. Additionally, Policy 1161 requires that all proposed mitigation shall not be less than the school impact fees due for the development. Of the schools impacted in the 2006/07 school year and subsequent two years, only Lauderdale Lakes Middle School is overcrowded. To address the impact of the anticipated 9 middle school students, and to ensure that the proposed mitigation is not less than the school impact fees due, Charles Fink, on behalf of Prestige Homes is proposing to pay the Student Station Cost Factors amount for 9 middle and an additional 10 elementary school students. Hence this proposal is considered an alternative mitigation proposal. Based on the current school impact fee schedule (effective October 1, 2006), the school impact fee that would currently be due for the development is approximately $360,614. Based on the June 2007 Student Station Cost Factors Schedule, the cost per student station amount for the 9 middle and 10 elementary school students is $365,058, or $4,444 above the County required school impact fees due. It should be noted that the actual amount due will increase since amount paid will be based on the Student Station Cost Factors Schedule in effect prior to when Prestige Homes obtains building permit for the first unit. Upon acceptance of the commitment and per School Board Policy 1161, the applicant will be required to file a Declaration of Restrictive Covenant to enable legal enforcement of the voluntary commitment. Therefore, it is recommended that the School Board approve acceptance of the voluntary mitigation commitment. The financial impact to the School District is a positive impact of approximately $4,444 in additional revenue above the County required school impact fee of $360,614 for a total of $365,058. All funds to be received have been included in the balanced District Educational Facilities Plan, Fiscal Years 2006/07-2010/11. This item does not require a collaboration form from the Capital Budget Department. |
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J-3. Renewal of Annual Pool License Agreement with the City of Sunrise for Use by the Piper High School Swim Team and Water Polo Team
Approve the renewal of Annual Pool License Agreement with the City of Sunrise for use by the Piper High School swim team and water polo team. The City of Sunrise municipal pool will be utilized by the Piper High School swim and water polo teams for practice sessions and swim meets commencing August 8, 2007, and expiring on August 7, 2008. The City of Sunrise has requested the School Board execute this agreement first. The School Board Attorney has approved this license as to form. The financial impact to the District is $6,895.85. The source of funds is the Athletic Department's budget. |
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J-4. Lease Agreement between the City of Hollywood and The School Board of Broward County, Florida for Elementary School "C" (Lincoln Park)
Approve the lease agreement between the City of Hollywood and The School Board of Broward County, Florida for Elementary School "C". The School Board has acquired approximately 5.44 acres of land adjacent to the approximately 4.7 acre City of Hollywood's Lincoln Park. The intent of this acquisition is to make use of Lincoln Park as a part of the elementary school recreational component. The School Board requires a 2.58 acre portion of the Lincoln Park grounds for parking, structural and recreational components of the elementary school. The City of Hollywood desires to lease approximately a 0.124 acre portion of School Board owned land for a Lincoln Park component. The School Board and the City of Hollywood also desire to enter into a Master Recreation Lease for the shared use of approximately 2.435 acres of land portions owned by each party. This component of the agreement will allow the elementary school's use of the recreation grounds during school hours and the City of Hollywood's use of Lincoln Park after school hours and when school is not in session. The term of this agreement is fifty (50) years. The School Board Attorney has approved this agreement as to form. The City of Hollywood will execute this agreement after School Board approval. There is no financial impact to the school district. Since there is no financial impact, this item does not require a collaboration form from the Capital Budget Department. |
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J-5. Renewal of Annual Swimming Pool Lease with The City of Plantation for Use by Plantation High and South Plantation High School Swim Teams
Approve the renewal of the annual lease agreement with the City of Plantation for use of the municipal swimming pool by Plantation High School and South Plantation High School. The City of Plantation municipal pool will be utilized by the Plantation High School and South Plantation High School swim, water polo and dive teams for practice sessions, meets and other aquatic activities. The pool will be used from August 1, 2007, through August 31, 2008. The City of Plantation has executed this agreement first. The School Board Attorney has approved this lease as to form. The financial impact to the School District is approximately $5,600. The source of funds is the Athletics Department budget. |
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J-6. Pre-Qualification of Contractors - Approval of Application and Issuance of Certificates
Approve the recommendations of the Superintendent and the Qualification Selection Evaluation Committee including Authorization to issue Pre-Qualification Certificates. The Qualification Selection Evaluation Committee (QSEC) convened on May 30, 2007, to review Contractor Pre-Qualification Staff Application Review Executive Summaries received for the following contractors and makes the following recommendations to the Superintendent of Schools: *Cedars Electro-Mechanical, Inc. – Issue Pre-Qualification Certification Gulf Building Corp. – Issue Recommendation to Not Re-Certify *Kaufman Lynn, Inc., General Contractors – Issue Pre-Qualification Certification NDR Corporation – Issue Pre-Qualification Re-Certification Padula and Wadsworth Construction, Inc. – Issue Pre-Qualification Re-Certification *Pure Air Control Services, Inc. – Issue Pre-Qualification Certification Skanska USA Building, Inc. – Issue Pre-Qualification Re-Certification *New Certification The Pre-Qualification Application reviews and recommendations were conducted in accordance with F.S. 1013.46, State Requirements for Educational Facilities and Board Policy 7003. There is no financial impact to the District; therefore this item does not require a collaboration form from the Capital Budget Department. |
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J-7. Contingency Use Directive No. 2 - Cypress Run Education Center, Pompano Beach - New School (Reuse of Pine Ridge) - Project No. 3891-22-01
Approve a decrease of $79,500.94 in the Contingency Account as provided for in the Construction Management at Risk Agreement between The School Board of Broward County and James B. Pirtle Construction Co., Inc., dated September 6, 2006. This contingency use directive represents the cost for FPL to develop the primary electrical service to the site. Under Public Utility Commission Rules, the first customer in an area must bear the cost of extending electrical service to the area and then recoup a portion of the expense from neighboring FPL customers as they purchase service. Because we did not expect Cypress Run Education Center to be the first customer in the area this cost was unanticipated. The total cost of this work is $79,500.94 from the current Contingency Account Balance of $601,686.75. We should recapture $25,206 of this expense within three years from neighboring FPL customers. The financial impact of the item is $79,500.94 which will come from the Contingency Account of the Construction Management at Risk Contract. This project is included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. Since this item adjusts the contract allocations and does not affect the project budget, a collaboration form is not required from the Capital Budget Department. |
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J-8. Reduction of Retainage - Piper High School, Sunrise - Regional Athletic Facility - Project No. 1901-99-51
Approve the recommendation to reduce retainage now being held on the Piper High School, Regional Athletic Facility, Project No. 1901-99-51, from the General Contractor, MBR Construction, Inc. from $58,374 to $3,019. In accordance with State Statute No. 255.078, Public Construction Retainage, the Facility and Construction Management Division is recommending that the retainage be reduced from $58,374 to $3,019. The amount of $3,019 is being withheld at this time pending final accounting and payment of outstanding change orders. This project will be brought back to The Board for further release of retainage. The funds being released in the amount of $55,355 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. |
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J-9. Amend the Professional Services Agreement/Basic Services with BRPH Architects Engineers, Inc. for G-1 Elementary School, Hollywood - New Facility-Elementary School “G-1” - Project No. 2041-25-01
Approve an amendment to the Professional Services Agreement, dated December 21, 2004 between The School Board of Broward County, Florida and BRPH Architects Engineers, Inc., by increasing the Basic Services Fee by $43,425 from $458,472 to $501,897. The increase in the Basic Services Fee is due to added scope of work necessary to satisfactorily complete changes to off-site roadway storm water control and water and sewer utility systems mutually agreed upon between the School Board of Broward County and the City of Hollywood, Florida. The added scope includes the redesign of on-site sewer utility piping to connect to the sewer main, redesign of on-site to off-site water main utility piping to provide on-site loop connection at two (2) new off-site connections at Pierce and Lincoln Streets and the design of new roadway storm water collection system in right of way easement areas. The funds for this item are within the project budget and are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. Funds totaling $43,425 will be moved from Miscellaneous Consultant (Line 4) to Basic Fees (Line 1). |
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J-10. Construction and Funding Agreement between Lincoln Park Development Group, L.L.C., Hollywood Gates L.L.L.P., and The School Board of Broward County, Florida, at Elementary School "C", Hollywood, Florida
Approve the Funding and Construction Agreement between Lincoln Park Development Group, L.L.C., Hollywood Gates L.L.L.P., and The School Board of Broward County, Florida, at Elementary School "C", Hollywood, Florida. Lincoln Park Development Group L.L.C. and Hollywood Gates L.L.L.P. desire to construct townhomes on Lincoln and Pierce Streets. These proposed townhomes are not serviced by a sanitary sewer lift station and redevelopment requires the use of a lift station. As a condition precedent to approving the development, the City of Hollywood requires the Lincoln Park Development Group, Hollywood Gates and the School Board enter into an agreement to provide a sanitary sewer line and lift station for use by the two developments and allow the School Board to "hook into" the existing lift station, and not construct a new one. The Lift Station will be constructed on the City owned (proposed School Board leased) Lincoln Park grounds. The total cost of constructing the Lift Station is $188,700. The School Board's proportional share is $83,972. Lincoln Park Development Group will be responsible for constructing the Lift Station and Sanitary Sewer Lines to 24th Avenue. All parties will share the construction costs, based on the proration on the projected sewage flow rates. Under the terms of the agreement, The School Board will reimburse Lincoln Park Development Group, L.L.C. upon construction of the school and "hook up" to the Lift Station. The School Board Attorney has approved this agreement as to form. The total cost of constructing the Lift Station is $188,700. The School Board's proportional share is $83,972. The source of funds are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-07 to 2010-11, page 28. |
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J-11. Approve Request for Qualifications and Authorization to Advertise Continuing Contracts Miscellaneous Environmental, and Scheduling Consulting Services
Approve the Request for Qualifications (RFQ), Selection Criteria and Selection Criteria Scoresheets for Miscellaneous Environmental, and Scheduling Consulting Services for Various Construction Projects and authorize advertising the Public Announcement. The Request for Qualifications (RFQ) is intended to procure Miscellaneous Environmental, and Scheduling Consulting Services for projects including Facilities, Maintenance and Safety projects consisting of but not limited to site improvements, remodeling and renovations. The Miscellaneous Environmental Consulting is for asbestos, lead, mold, indoor air quality and other industrial hygiene consulting. The Scheduling Consulting is for services to develop schedules for design and construction projects. The contract terms include a limit of $1,000,000 in fees and/or three years renewable by $300,000 and/or one year. Selections will be for award of a contract by the Board to one firm for each service category listed in Exhibit 1. The Qualification Selection Evaluation Committee recommended the Selection Criteria and Selection Criteria Scoresheet for architectural, engineering and miscellaneous professional services at its June 21, 2006, meeting. Selection of these professional services shall be in accordance with Board Policy 7003 and the criteria in Article 2 of the Request for Qualifications (RFQ) as indicated in Exhibits 1 and 2. The Qualification Selection Evaluation Committee shall shortlist, interview, and select. The Board will award contract to the Consultant. A complete copy of the RFQ is available for review at the Facilities and Construction Management Division. Funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal Years 2006-2007 to 2010-2011. Since there is no financial impact at this time, this item does not require a collaboration form from the Capital Budget Department. |
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J-12. Lease Agreement between The School Board of Broward County, Florida, and Hispanic Unity of Florida, Inc. for Community School South
Approve the Lease Agreement between The School Board of Broward County, Florida, and Hispanic Unity of Florida Inc. for Community School South. Approve the additional appropriation of $19,000 from the Capital ADA Projects Reserve for construction of ADA Restroom improvements to the facility. The Community School South will lease a 2,417 square foot building located at 5811, 5817 and 5819 Johnson Street for the Community School South's ABE, GED, ESOL programs. The term of the lease is from June 1, 2007 through May 31, 2012 with two (2) five (5) year options to renew. The building has been inspected by the Safety department. A list of required improvements has been identified and made a part of the agreement. The Lessor has obtained a $33,158 Community Development Block Grant from the City of Hollywood to help defray the costs of making the restrooms ADA compliant. The Lessor requested the Community School contribute up to approximately $19,000 towards the estimated cost of the ADA Restroom improvements. The total estimated cost of the ADA Restroom improvements is $51,875. It is requested that the School Board execute this item first. The School Board Attorney has approved the lease as to form. The financial impact to the district is $37,455 per year plus utilities. The source of funds is the Community School South budget. An additional financial impact of $19,000 will come from the Capital ADA Projects Reserve for construction of ADA Restrooms. |
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J-13. Change Orders
Approve change orders as listed for various school projects, and an additional appropriation of $217,947 from Capital Projects Reserve. Harbordale Elementary; Change Order 006; Total: $48,781 Consultant Error $19,623 Owner Request $3,851 Unforeseen Condition $25,307 Maplewood Elementary; Change Order 002; Total: $-7,298 (credit) Owner Request $-7,298 (credit) North Fork Elementary; Change Order 004; Total: $12,117 Consultant Error $5,862 Owner Request $3,003 Unforeseen Condition $3,252 Piper High; Change Order 015; Total: $11,168 Owner Request $11,168 Piper High; Change Order 004; Total: $1,713 Owner Request $1,713 Sheridan Park Elementary; Change Order 019; Total: $80,768 Consultant Error $38,551 Unforeseen Condition $42,217 Southwest Area Bus Facility; Change Order 008; Total: $75,517 Owner Request $75,517 Financial Impact: Harbordale Elementary - 0491-21-01 $48,781; Piper High - 1901-99-51 $11,168; Piper High - 1901-99-52 $1,713; Sheridan Park Elementary - 1321-21-02 $80,768; Southwest Area Bus Facility - 9335-91-01 $75,517. An additional financial impact of $217,947 will come from Capital Projects Reserve. There is no additional financial impact to the district for the remaining projects. |
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J-14. Grant of Utility Easement to Florida Power and Light (FPL) for Primary Electrical Service at Cypress Run Educational Center
Approve Grant of Utility Easement to Florida Power and Light (FPL) for Primary Electrical Service at Cypress Run Educational Center. The proposed 10' utility easement was requested by FPL to provide primary electrical underground service at Cypress Run Educational Center. The School Board Attorney has approved the easement agreement as to form. There is no financial impact to the school district. Since there is no financial impact, this item does not require a collaboration form from the Capital Budget Department. |
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J-15. Interlocal Agreement between the City of Weston, Florida, and The School Board of Broward County, Florida, for the Funding and Construction of Additional Parking at Country Isles Elementary School
Approve the proposed Interlocal Agreement between the City of Weston, Florida, and The School Board of Broward County, Florida, for the funding and construction of additional parking at Country Isles Elementary School. This agreement with the City of Weston will provide additional parking spaces to the existing parking area on the west side of Country Isles Elementary School at the Country Isles Road entrance. The additional parking will bring relief to the overcrowded parking conditions at the school. The work will be done by the City of Weston in conjunction with work being done in the adjacent roadways, the cost of which will be paid by the City of Weston. There is no cost to the School Board. This agreement has been approved as to form by the School Board Attorney. The City of Weston will sign the agreement after School Board approval. There is no financial impact to the school district. Since there is no financial impact, this item does not require a collaboration form from the Capital Budget Department. |
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K. Office of Chief Financial Officer
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K-1. Interim Financial Statements for the Period Ended March 31, 2007
Approve the Interim Financial Statement for the period ended March 31, 2007. Financial Statements are required to be submitted to the School Board, pursuant to State Board Administrative Rule 6A-1.008. There is no financial impact to the District. |
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K-2. Revision to General Fund Amendment
Approve the attached General Fund Amendment I-8 for Fiscal Year 2006-07. This amendment is for the purpose of updating the Broward County School District Budget for changes in Revenues and Appropriations due to the recognition of new revenue or the adjustment of projected revenue through 4/30/07. Financial Impact: Recognize changes in Revenues and Appropriations due to new revenue or the adjustment of projected Revenue through 4/30/07. |
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K-3. Revision to Special Revenue (Other) Amendment
Approve the attached Special Revenue (Other) Amendment IV-8B for Fiscal Year 2006-07. This amendment is for the purpose of updating The Broward County School District Budget for changes in Revenues and Appropriations due to the recognition of new revenue or the adjustment of projected revenue. Financial Impact: Recognize changes in Revenues and Appropriations due to new revenue or the adjustment of projected Revenue through 4/30/07. |
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K-4. Revision to Capital Projects Funds Budget Amendments
Approve the attached Capital Projects Funds Amendments for Fiscal Year 2007. These amendments cover the month of April, 2007. These amendments are being submitted to reflect additional revenues and appropriations of the Capital Projects Funds in order to: 1. Recognize an increase is estimated revenue 2. Adjust appropriations 3. Reallocate budgeted funds 4. Allocate time and travel to projects The financial impact of this agenda item is adjusting Revenue and Appropriation as indicated on schedules A and B for Capital Budget activities as of April, 2007. |
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OPEN ITEMS
AA. Resolutions
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AA-1. Resolution Recognizing Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) (OPEN AGENDA) (TIME CERTAIN 11:45 A.M.)
Adopt Resolution #07-98, Resolution Recognizing Post, Buckley, Schuh & Jernigan, Inc. (PBS&J). See text of the resolution. This item is being brought forth by Robin Bartleman, School Board Vice-Chair. There is no financial impact to the school district. |
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BB. Board Members
CC. Board Policies
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CC-1. Revision of Policy 5.3: Mandatory Reporting of Child Abuse and/or Child Neglect (OPEN AGENDA)
Approve the proposed revision to Policy 5.3: Mandatory Reporting of Child Abuse and/or Child Neglect at this first reading. This revision will bring Policy 5.3 in compliance with changes to F.S. 39 which were effective July 1, 2006. While schools have been provided with this information through prior guidelines for implementation in 2006-07, the changes provide clear direction to all School Board employees concerning mandatory reporting and possible criminal liability for failure to comply. Once approved by the School Board, a memo will again be sent to all schools stressing the mandatory reporting of all incidents. The policy was reviewed for compliance by the School Board attorney’s office and was presented at Policy Review on March 21, 2007. The current revision reflects the results of those reviews. There is no cost impact to the School District. |
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DD. Office of The Chief Auditor
EE. Office of Deputy Superintendent, Operations
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EE-1. Bid/RFP And Other Financial Recommendations $500,000 Or Greater (OPEN AGENDA)
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 27-149N; TITLE: Financial Advisory Services; CONTRACT PERIOD: June 5, 2007 through Continuing for Four Years; LOCATION: Treasurer's Office; AMOUNT: N/A Note: This Agreement has been approved as to form by the School Board Attorney. BID/RFP: 27-175E; TITLE: Bakery Products for Cafeterias; CONTRACT PERIOD: June 19, 2007 through June 6, 2009; LOCATION: Food and Nutrition Services; AMOUNT: $3,500,000 BID/RFP: 28-014B; TITLE: Can Liners and Compactor Bags; CONTRACT PERIOD: July 1, 2007 through June 30, 2009; LOCATION: Various; AMOUNT: $975,000; M/WBE VENDOR: Pabco Industries, LLC (White Female M/WBE: Newark, New Jersey) BID/RFP: 28-016H; TITLE: Musical Instrument Repair; CONTRACT PERIOD: July 1, 2007 through June 30, 2010; LOCATION: Physical Plant Operations; AMOUNT: $1,245,000 BID/RFP: 28-021T; TITLE: Service and Repair of Septic Tank, Grease Traps and Drain Fields; CONTRACT PERIOD: July 1, 2007 through September 30, 2009; LOCATION: Physical Plant Operations; AMOUNT: $650,000 Board approval of these Bid/RFP recommendations does not mean that the amounts shown will be spent. These amounts represent the spending authority, which may be spread among the awarded vendors through the term of this contract from available funds already included in various school/department/center budgets. The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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EE-2. Additional Recommendations On Existing Contracts $500,000 Or Greater (OPEN AGENDA)
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 23-029N – Financial System Implementation Consulting Services (additional expenditure of $876,206 requested; $751,034 previously approved on 1/16/07; $959,140 previously approved on 4/18/06; $595,000 originally approved on 6/7/05) It is recommended that the School Board authorize an additional expenditure of $876,206 to the subject contract. The amount of the recommended spending authority is available from funds already included in the BRITE project budget. This does not increase the existing budget. This recommendation will allow the ERP Project Management Department to continue purchasing the consulting services of KPMG for the period of August 2007 through February 2008, and will provide for an approximate total expenditure of $3,181,380 for the award period. 2. 27-052X – Rock, Fill, Sand and Clay for Grounds Maintenance (additional expenditure of $500,000 requested; $800,000 originally approved on 8/15/06) It is recommended that the School Board authorize an additional expenditure of $500,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Physical Plant Operations Department to continue purchasing rock, fill, sand and clay for grounds maintenance as required through August 31, 2007, and will provide for an approximate total expenditure of $1,300,000 for the award period. Items submitted for renewal approval have been evaluated by user departments and schools, and determined that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents. These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. This does not increase the existing budget. |
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EE-3. Amendment to Riverdeep Agreement Including Additional Perpetual Software License (OPEN AGENDA)
Approve the First Amendment to Riverdeep Agreement dated April 20, 2004. It is recommended that the attached First Amendment to the Agreement with Riverdeep, LLC of 100 Pine Street, Suite 1900, San Francisco, California 94111 be approved. The purpose of the First Amendment to the Agreement is to allow continuation of the partnership to develop and further implement the BEEP Teacher Portal utilizing Riverdeep Learning Village as SBBC’s Curriculum planning tool, and to provide BEEP delivered content specific to core curricula areas, including reading, math, and science. This Amendment allows the BEEP project to continue with a three (3) year extension and provides district-wide perpetual licensing of Riverdeep Learning Village, Destination Reading, Math series, and Edmark (Pre-K and K Early Learning) applications and services offered by Riverdeep. It is also requested that the School Board authorize an additional spending authority of $1,400,000 to the subject contract. The amount of recommended spend authority is available from funds already included in the District budget. This expenditure is for the three (3) year period of the extension. This agreement has been approved as to form by the School Board Attorney. The total cost of this contract is $1,400,000, which is included in the ETS District budget. |
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EE-4. Bundled Internet Access Services (OPEN AGENDA)
Approval to utilize Request for Proposals (RFP) 03-STO-RFP-012B (SBBC 28-075N) for Bundled Internet Access Services issued by the State of Florida, State Technology Office (STO), and HAYES E-Government Resources, Inc. through 06/30/09, or as amended. This procurement would be in accordance with School Board Policy 3320, Part 1, Rule n., SBBC may purchase from contracts awarded by the State of Florida, Department of Management Services. When SBBC first connected to the Internet in the mid-1990’s, the Internet connection was provided by the Florida Information Resource Network (FIRN), part of the Florida Department of Education, with a limited bandwidth, which was provided at no cost as part of a statewide initiative to provide Internet access to schools and libraries. As demand for Internet access increased, the District installed another connection with AT&T (formerly BellSouth) through Bid 25-005N for Internet Services for approximately $780,000 per year. Over time, FIRN has increased the amount of bandwidth provided at no cost to SBBC. This bandwidth is provided to educational institutions throughout the State. SBBC has been advised that additional free bandwidth will be requested from the Legislature for SBBC if the State of Florida Contract 03-STO-RFP-012A (SBBC 28-075N) is utilized for our second Internet connection. A savings of approximately $250,000 per year will be realized by replacing the AT&T connection with the new FIRN connection provided by HAYES E-Government Resources, Inc. The utilization of this contract will save SBBC $500,000 over the two-year period. The cost for the two-year term is $1.2 million. The source of funding is the District Utility Budget. |
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FF. Curriculum and Instruction Student Support
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FF-1. Career, Technical and Adult/Community Education (CTACE) Marketing Plan for 2007-08 (OPEN AGENDA)
Approve the 2007-08 CTACE Marketing Plan for adult workforce and lifelong learning programs/courses. The School Board annually approves the comprehensive marketing plan for the promotion of post secondary technical, adult general and community education programs, courses and activities offered through the District’s technical centers, adult centers and community schools. Over 200,000 students enroll annually as a result of the District’s marketing and promotion efforts. The marketing plan provides the community with opportunities to learn about and enroll in technical, adult and community education workforce and lifelong learning programs, courses and activities for career, professional and personal growth. A committee appointed by the North Central Area Superintendent developed the 2007-08 CTACE Marketing Plan, in partnership with Omni Advertising. The company serves as our Agency of Record, responsible for negotiating media buys, developing print and broadcast media creatives, monitoring the implementation of the marketing plan, and providing data to assess the effective use of the funds. The total marketing plan consists of print, broadcast and specialty advertising including: • The Broward Educator, a publication mailed to every Broward County household prior to each of the five registration periods, plus an on-line edition hosted by the Sun Sentinel, • Targeted radio, television, outdoor, and local community newspaper advertising, • Direct mail, Yellow Page advertisements, and special events, • Unrestricted targeted advertising for special promotional efforts as identified. The proposed 2007-08 CTACE Marketing Budget represents a $188,565 decrease from Board approved 2006-07 budget. The financial impact shall not exceed $2,271,435. The sources of funds are workforce education, student fees, operating funds from the technical, adult and community schools, and career, technical and adult education grants. There is no additional financial impact to the district. |
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FF-2 Revised Continuation of Behavioral Health Contract with the Broward County Children's Services Administration Division (CSAD) (OPEN AGENDA)
Approve changes to Board approved (1/16/07, FF2) contract agreement with Broward County Children's Services Administration Division for the Family Counseling Program. On January 16, 2007, the School Board approved Item FF-2 (Continuation of Behavioral Health Contract with the Broward County Children’s Services Administration-CSAD), which specified that CSAD would sign the contract following School Board approval. After four months of follow up by staff to secure CSAD signatures, staff was notified three weeks ago that the contract language regarding Jessica Lunsford requirements must be modified. The revised contract reflects these modifications. These changes do not affect program services or delivery. The revised contract must be approved by both parties in order for the $1,091, 944 to be paid to the school district by CSAD for services rendered since October 2006. The Family Counseling Program offers access to free, short-term counseling and related services for any student enrolled in school in Broward County. In 2005-2006, approximately 3,000 families/students were served by 25 family counselors with more than 14,000 counseling hours. The Family Counseling Program is supported through a combination of district general revenue funds and Broward County Children's Services Administration Division grant funding. The school district provides 57% of the funding (including required matching funds). The revised contract has been approved as to form by the School Board Attorney. The Children’s Services Administration Division will sign the contract following School Board approval. The positive financial impact for 2006-07 the school year is $1,091,944 from the Broward County Children’s Services Administration. Based upon estimated salaries, the Broward County Public School’s required cash match is $1,471,685. The amount of the cash match may change based upon the actual salaries of the employees in the Family Counseling program. There is no additional cost impact to the school district. |
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GG. Human Resources
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GG-1. Interim 2007-2008 Salary Schedules (OPEN AGENDA)
Adopt the attached Interim 2007-2008 Salary Schedules which authorize the continuation of the salary schedules from the 2006-2007 school year until negotiations/meet & confer sessions are completed with the various unions and employee organizations. No general pay increases, including steps, will be granted until negotiations are concluded with the exception of the 2006-2007 BTU Teachers Salary Schedule which allows for a step increase that was previously Board-approved. The attached 2007-2008 Interim Salary Schedules (bargaining unit and non-bargaining unit employees), will remain in effect until permanent schedules are adopted by the Board. These schedules represent no change from the 2006-2007 salary schedules previously Board approved with the exception of the BTU Teachers Salary Schedule. The 2007-2008 BTU Teachers Salary Schedule reflects the step increase language that was previously Board-approved on September 6, 2006. The 2007-2008 schedule is included in this Interim 2007-2008 Salary Schedule Book. This item does not generate any additional costs with the exception of the BTU Teachers Salary Schedule. The expense generated by the BTU Teacher contract, $1,033,378,911, including benefits has been approved and budgeted. Funds to cover all other salary schedules are to be budgeted and approved by the Board during the budget process for the 2007-2008 year. |
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HH. Attorney
II. Office of the Superintendent
JJ. Facilities and Construction Management
KK. Office of Chief Financial Officer
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Equal Educational Opportunities Department at (754) 321-2150 or TDD# (754) 321-2158.
Related Downloadable Files
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052207 Regular Meeting Minutes |