June 19, 2007
Status:
Open Agenda
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 23-029N – Financial System Implementation Consulting Services (additional expenditure of $876,206 requested; $751,034 previously approved on 1/16/07; $959,140 previously approved on 4/18/06; $595,000 originally approved on 6/7/05)
It is recommended that the School Board authorize an additional expenditure of $876,206 to the subject contract. The amount of the recommended spending authority is available from funds already included in the BRITE project budget. This does not increase the existing budget. This recommendation will allow the ERP Project Management Department to continue purchasing the consulting services of KPMG for the period of August 2007 through February 2008, and will provide for an approximate total expenditure of $3,181,380 for the award period.
2. 27-052X – Rock, Fill, Sand and Clay for Grounds Maintenance (additional expenditure of $500,000 requested; $800,000 originally approved on 8/15/06)
It is recommended that the School Board authorize an additional expenditure of $500,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Physical Plant Operations Department to continue purchasing rock, fill, sand and clay for grounds maintenance as required through August 31, 2007, and will provide for an approximate total expenditure of $1,300,000 for the award period.
Items submitted for renewal approval have been evaluated by user departments and schools, and determined that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents.
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. This does not increase the existing budget.
Requested Action
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
Summary
A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 23-029N – Financial System Implementation Consulting Services (additional expenditure of $876,206 requested; $751,034 previously approved on 1/16/07; $959,140 previously approved on 4/18/06; $595,000 originally approved on 6/7/05)
It is recommended that the School Board authorize an additional expenditure of $876,206 to the subject contract. The amount of the recommended spending authority is available from funds already included in the BRITE project budget. This does not increase the existing budget. This recommendation will allow the ERP Project Management Department to continue purchasing the consulting services of KPMG for the period of August 2007 through February 2008, and will provide for an approximate total expenditure of $3,181,380 for the award period.
2. 27-052X – Rock, Fill, Sand and Clay for Grounds Maintenance (additional expenditure of $500,000 requested; $800,000 originally approved on 8/15/06)
It is recommended that the School Board authorize an additional expenditure of $500,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Physical Plant Operations Department to continue purchasing rock, fill, sand and clay for grounds maintenance as required through August 31, 2007, and will provide for an approximate total expenditure of $1,300,000 for the award period.
Items submitted for renewal approval have been evaluated by user departments and schools, and determined that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents.
School Board Goals
| Goal 3 - All operations of the school system will demonstrate best practices while supporting student achievement. |
Financial Impact
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. This does not increase the existing budget.
Source of Additional Information
Donnie Carter 754 321-2610
Associated File Attachments
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23029N RFP (Files) | |
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27052X (Files) | |
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ExecutedARF (Files) |