Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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1. February 15, 2005 – Regular School Board Meeting
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2. March 1, 2005 – Special Meeting – Student Expulsions
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS
REPORTS
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1. District Advisory Council
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2. Broward County Council PTA
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3. ESE Advisory Council
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4. Broward County Association of Student Councils and Student Advisor
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5. Technology Advisory Committee
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6. ESOL Leadership Council
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7. Employee Unions
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8. Facilities Task Force
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9. Supplier Diversity & Outreach Program Advisory Committee
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10. Diversity Committee
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11. Board Members
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12. Superintendent
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CONSENT AGENDA
A. Resolutions
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1. Resolution in Support of El dia de los Ninos CELEBRATING YOUNG AMERICANS
April 30, 2005
Adopt Resolution in Support of “El dia de los Ninos – CELEBRATING YOUNG AMERICANS.” The elementary schools will celebrate during the week of April 25-30, 2005, by having a reading time in the foreign language the students are learning. Community members and parents visit the schools to read to the students. The Bilingual Parent Centers are also open for parents to read to their children. Schools are encouraged to post events on the District's web site and to keep School Board members informed in order to demonstrate that we fully support this reading initiative. There is no additional financial impact to the district. The district's contribution is in the department budget. |
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2. Resolution in Support of School Library Media Week and National Library Week – April 10-16, 2005
Adopt Resolution in Support of School Library Media Week and National Library Week – April 10-16, 2005. Libraries across the nation are celebrating the vital contributions made by school library media programs to make students lifelong learners, fully prepared to participate productively in the society and economy of the 21st Century. Celebrated annually, the dates coincide with National Library Week and focus on the vital role of America's libraries in connecting millions of people with the resources they need to live, learn, and work in an Information Society. Schools are encouraged to post events on the District's web site and to keep Board members informed of the activities. The district’s contribution is in the department budget. There is no additional financial impact to the district. |
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3. Resolution in Support of READ-IN WEEK, READING ACROSS BROWARD – April 10-16, 2005
Adopt Resolution in Support of READ-IN WEEK, READING ACROSS BROWARD – April 10-16, 2005. As a part of the school district's celebration of National School Library Media Week, READING ACROSS BROWARD, the Superintendent's Reading Motivation Project sponsors "read-ins" and a variety of other reading events. They are designed to engage students in numerous participatory activities that focus on the importance of incorporating reading into daily life. Correspondingly, April 10-16, 2005 is being designated as READ-IN WEEK in Broward County. Schools are encouraged to post events on the District's web site and to keep Board members informed of the activities. The district’s contribution is in the department budget. There is no additional financial impact to the district. |
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4. Resolution in Support of National Student Leaders’ Week April 17-23, 2005
Adopt resolution number 05-61, Resolution in support of National Student Leaders’ Week, April 17-23, 2005. See text of the resolution. There is no financial impact to the school district. |
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5. Resolution in Support of May 5, 2005, as a
Day of Universal Reflection
Adopt resolution number 05-67, Resolution in support of May 5, 2005, as a Day of Universal Reflection. See text of the resolution. There is no financial impact to the school district. |
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6. Resolution #05-68
Roadway Improvements Maintenance - Security Coconut Palm Elementary School Site 374.1
Adopt Resolution #05-68, Resolution for Roadway Improvements Maintenance Security, Coconut Palm Elementary School. The City has required, as a condition of accepting the improvements to Monarch Boulevard, that the School Board adopt a resolution in the amount of $260,156.25 for the sole purpose of maintaining or repairing the improvements, if required. The creation of such fund shall constitute adequate security for this purpose for a period of one (1) year from the date the City Commission accepts the improvement. The financial impact to the School District is $260,156.25. The source of funds is the Fiscal Year 2000-2001 to 2004-2005 Adopted District Facilities Work Program, August 15,2000, district-wide land. |
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7. Resolution Amending The 2005 State Legislative Program And Urging The Florida Legislature To Pass Legislation Ensuring An Adequate Tax Rate And The Maximum Benefits To Broward County Schools From Slot Machines At Pari-Mutuel Facilities In Broward County (ADDED ITEM)
Adopt Resolution 05-69 amending the 2005 State Legislative Program to urge the Florida Legislature to pass legislation ensuring an adequate tax rate is imposed on the slot machines which will be allowed at Broward pari-mutuel facilities, and ensuring that Broward County School District receives the maximum benefits possible from the allocation of the revenue from these slot machines. See attached Resolution 05-69. Accordingly, the 2005 State Legislative Program should be amended to address the slot machine revenues, and the Legislature should be urged to set a tax rate of no less than 40%, to ensure that the revenues are distributed to the school districts directly pursuant to the FEFP, and to ensure that Broward, as the contributing county, receives additional revenues. This item is being brought forth by Stephanie Arma Kraft, Esq., School Board Chair. There is no financial impact to passing this Resolution. |
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B. Board Members
C. Board Policies
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1. Proposed New Job Description and Minimum Qualifications for the Manager, Information Security Position for The School Board of Broward County, Florida 2004-2005 Organizational Chart (OPEN AGENDA)
Approve the attached proposed new job description and minimum qualifications for the Manager, Information Security Chart level position. Approval is requested to advertise for vacant positions after the first reading. This is the first reading. See attached Executive Summary. There is no additional financial impact to the District as funding was approved with the FY2004-2005 Organizational Chart on 5/4/04 and 12/21/04. The source of funding is the approved 2004-2005 departmental budget. |
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2. Proposed New Job Descriptions and Minimum Qualifications for Maintenance and Facilities Operations Positions for The School Board of Broward County, Florida (OPEN AGENDA)
Approve the attached proposed new job descriptions and minimum qualifications of Maintenance and Facilities Operations Technical Support Personnel positions. Approval is requested to advertise for vacant positions after the first reading. This is the first reading. See attached Executive Summary for each position listed A through D. There is no additional financial impact to the District as funding was approved with the FY2004-2005 budget. The sources of funding are the departmental budget, the Capital Fund and the General Fund. |
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3. Policy 5.8: Code of Student Conduct 2005-2006 (OPEN AGENDA)
Approve the proposed changes to the 2005-2006 Code of Student Conduct (Policy 5.8) at this first reading. The Code of Student Conduct provides students and their families with information about the rules that students are expected to follow when participating in activities on school campuses, on other sites used for school activities, and on any vehicles authorized for transportation of students. Students and parents are required to sign a statement indicating that they have received the code booklet and know the rules. Each year the Superintendent appoints a committee to review and update the Code. The committee’s membership includes teachers, parents, students and school and district administrators. Each member is responsible for generating input from the group he or she represents. The district’s website was an additional tool used to collect input. Recommendations for 2005-2006: * Add to the Acknowledgement Form a statement that emphasizes the importance of using technology responsibly. * Include "discipline matrix" as part of the school’s discipline plan that is available to parents upon request. * Include a notice to parents at the beginning of the book to return the Acknowledgement Form within 3 days of receipt of the Code. * Include one-sentence overviews whenever a policy is referred to and how to access the full policy on the web. * Eliminate 2.2% deduction for unexcused absences. * Add to the makeup work policy regarding unexcused absences that the principal may allow for exceptions. * Define tardiness. * Categorize Unacceptable Behaviors using headers that are consistent with the discipline matrix. * Add transmittal of over-the-counter medications to the list of Unacceptable Behaviors. * Add use of camera telephones to the list of Unacceptable Behaviors and include camera phones wherever cellular telephones are cited throughout the Code. * Add cyber-bullying to the list of Unacceptable Behaviors. * Change "distract or offend others" in the Rights section to "create a substantial and material disruption of the school." * Eliminate styles of shoes from #1 and include zoris and flip-flops in #5 (beachwear). Eliminate thonged sandals from the list. * Eliminate offensive from #7 and include a notation that "suggestive, revealing, and indecent" refer to exposure of private body parts and/or pictures or words with a sexual connotation." * Add to the boxed information in the Section IV. Technology a statement that re-emphasizes the importance of using technology responsibly and not to bully, libel or spread rumors. * Expand the definition of Directory Information under Student Records and the procedure for opting out of providing such information to the military, colleges/universities, law enforcement, and other government agencies. * Remove from Offenses Leading to Mandatory Expulsion that a weapon may be used for self-defense. The district's contribution is in the department's general fund budget. There is no additional impact to the school district. |
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4. Revision of School Board Policy 7003 Pre-Qualification of Contractors and Selection of Architects, Engineers, Design Builders, Construction Managers, and Total Program Managers Pursuant to the Consultants Competitive Negotiation Act (OPEN AGENDA)
Approve the revision of School Board Policy 7003. This is the first reading. A rewrite of School Board Policy 7003 was adopted on March 1, 2005. There has been a revision to that policy as indicated in the attached Exhibit. Financial Impact: There is no financial impact to the District. |
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5. School Board Policy 6.3: Supply Fees-Expendable Supplies (OPEN AGENDA) (DEFERRED 9/21/04)
Approve the revised School Board policy 6.3: Supply Fees – Expendable Supplies at this first reading. The Supply Fees Expendable Supplies policy was last reviewed in July, 1974. In recent years parent concerns have escalated regarding required fees for participation in credit bearing classes or classes that receive grades. This policy was discussed at the School Board Retreats on September 23, 2003 and March 8, 2005. In cooperation with the Office of the School Board Attorney, the policy has been revised. The financial impact for implementing this policy when voluntary fees are not contributed will be the responsibility of the school. This may have a negative impact on the school budget. |
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6. Revise Policy 1164, Communication and Public Engagement
SUPPORTING MATERIAL Approve the revision to Policy 1164, Communication and Public Engagement at this first reading. The changes to Policy 1164 are the result of the Retreat held at Indian Ridge Middle School on February 22, 2005. In addition, the Policy has been updated; e.g., new name of department. There is no financial impact to the district. |
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D. Office of The Chief Auditor
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1. Review of the Miramar High School 24 Classroom Addition Project (DEFERRED 3/01/05)
Receive Review of the Miramar High School 24 Classroom Addition Project. This audit was performed at the request of the Audit Committee, in response to a request to review payment of design fees to Zyscovich Inc. (ZI) for the design and re-design of the 24 classroom addition for Miramar High School (Project #1751-98-01), and in accordance with the 2004-2005 Audit Plan. The objectives of the audit were to determine if: (1) the initial 24 classroom addition designed by ZI for the west facade (Plan A) of Miramar High School was a feasible design solution, per Master Plan options; Plan A, west façade, and Plan B, a stand alone addition, (2) the new, Plan B for the 24 Classroom Addition design was requested due to ZI’s failure to deliver code compliant documents for permit from the Chief Building Official (CBO) for Plan A and if SBBC incurred additional design fees as a result, and (3) Building Department communicated effectively with the Project Manager, Design Services Department, and ZI to ensure that life safety review, project schedule and costs were managed in the best interest of the School Board, and all documents complied with FBC ‘01. The Office of the Chief Auditor recommends that the CBO must render final decisions on all design-permit issues. SBBC must define the current Appeals process to eliminate life safety issues and construction related delays; reduce additional project costs; settle disputes expeditiously by clearly stating in contract language, the immediate appeals remedy for SBBC, contractors and design professionals, as Florida Building Commission appeals process for School Boards differs from that of counties and other municipalities. Also, the District should pursue partial fee reimbursement from Zyscovich, Inc. in the amount of $185,900.00, pursuant to Article 2.1.4.5 and 2.1.10 of PSA. Finally, policies and procedures must be improved to ensure that all project related documents are included in each master project file. Our review revealed the need to improve several departmental operations, in order to benefit the District. The source of funds to perform the Internal Audit Reports is the General Fund budget allocation for the Office of the Chief Auditor. There is no financial impact to the School District. |
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E. Office of Deputy Superintendent, Operations
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1. Bid/RFP And Other Financial Recommendations $500,000 Or Greater (OPEN AGENDA)
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 25-090T; TITLE: Fire Alarm Services; CONTRACT PERIOD: March 15, 2005 through February 28, 2007; LOCATION: Physical Plant Operations; AMOUNT: $4,000,000; M/WBE VENDOR: Quality Communications (White Female M/WBE: Fort Lauderdale, Florida) BID/RFP: 25-097B; TITLE: Paper and Plastic Items for Cafeterias; CONTRACT PERIOD: March 15, 2005 through March 31, 2006; LOCATION: Warehouse; AMOUNT: $1,250,000; M/WBE VENDOR(S): Chemtel Supplies, Inc. (African American M/WBE: Sunrise, Florida), Davida Food Service Int’l, Inc. (Hispanic American M/WBE: Miami, Florida), Ideal Supply, Inc. (Hispanic American M/WBE: Oakland Park, Florida), Lace Foodservice Corp. (Hispanic American M/WBE: Miami, Florida) BID/RFP: 25099B; Medical Supplies and Equipment; CONTRACT PERIOD: April 1, 2005 through March 31, 2007; LOCATION: Various; AMOUNT: $2,500,000; M/WBE VENDOR(S): Florida Healthcare Supply, Inc. (Asian American M/WBE: Fort Lauderdale, Florida), Lamfis, Inc., DBA Hinson Office Supply (White Female M/WBE: Fort Lauderdale, Florida), N.M. Enterprises of Plantation, Inc., DBA Medix USA (Asian Indian American M/WBE: Sunrise, Florida) The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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2. Bid/RFP And Other Financial Recommendations Less Than $500,000
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 25-107B; TITLE: Audiometric Equipment and Supplies (Catalog); CONTRACT PERIOD: April 1, 2005 through March 31, 2007; LOCATION: Various; AMOUNT: $450,000 BID/RFP: 25-135B; TITLE: Bowls, Pans and Storage Containers; CONTRACT PERIOD: April 1, 2005 through March 31, 2006; LOCATION: Warehouse; AMOUNT: $150,000; M/WBE VENDOR(S): Chemtel Supplies, Inc. (African American M/WBE: Sunrise, Florida), Davida Foodservice International, Inc. (Hispanic American M/WBE: Miami, Florida), Lace Foodservice (Hispanic American M/WBE: Miami, Florida) BID/RFP: 25-149X; TITLE: Vehicles; LOCATION: Vehicle Maintenance; AMOUNT: $159, 397 The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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3. Additional Recommendations On Existing Contracts $500,000 Or Greater (OPEN AGENDA)
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 23-170H – Musical Instruments and Specialty Furniture (Catalog) (additional expenditure of $3,000,000 requested; $1,700,000 previously approved on 7/6/04 and $4,000,000 originally approved on 4/1/03) It is recommended that the contracts with All County Music, Inc., Bobb’s Piano Sales & Service, Inc., Interstate Music Supply, Keyboard World, Malmark, Inc., Music Arts Enterprises, Music Man, Inc., Peripole-Bergerault, Inc., Soundtree, Southwest Strings, Suzuki Musical Instruments, Wellington Music Suppliers, Wenger Corporation and Yamaha Corp. of America be renewed for an additional year from May 1, 2005 through April 30, 2006 in accordance with Special Condition 5 of the bid; and that the School Board authorize an additional $3,000,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the schools, departments and centers to continue purchasing musical instruments and specialty furniture as required through April 30, 2006, and will provide for an approximate total expenditure of $8,700,000 for the award period. These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. |
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4. Additional Recommendations On Existing Contracts Less Than $500,000
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL TO CANCEL THE AWARD RECOMMENDATION ON THE FOLLOWING CONTRACT: 1. 25-011B – Custodial Maintenance and Basic Cleaning Supplies (additional expenditure of $0 requested; $1,200,000 originally approved on 10/19/04) It is recommended that the action taken at the October 19, 2004 School Board Meeting awarding Bid Item 32A/32B to Calico Industries, Inc. as the primary vendor be canceled without penalty because Calico Industries made a scrivener’s error on the quote given to SBBC. Carlisle’s price offered to Calico Industries was a package of 5 nylon pads and was not clearly stated on the bid by Calico and could reasonably be considered as the net price per case. The miscommunication was between Carlisle and Calico Industries. Both companies are aware of this mistake and have taken measures to better communicate this information so this will not happen again. Item 32A/32B will be purchased from the alternate vendor, Genesis II. B. APPROVAL FOR EXTENSION ON THE FOLLOWING CONTRACT: 1. 21-041H – Photo ID Card and Printing Systems (additional expenditure of $0 requested; $750,000 originally approved on 3/20/01) It is recommended that the contract with Plasco, Inc., be extended on a month-to-month basis until such time as an award recommendation for RFP 25-076N Security Identification Management Solution can be presented to the Board for award. Staff is in the process of negotiating an agreement with a proposer who will provide a comprehensive security identification management solution that meets the functional, technical, supportive and administrative requirements of the district. The solution will provide, but not be limited to, goods and services that will aid SBBC in tracking visitors, volunteers and staff to control campus security. Additionally, it will verify clearance of all visitors, print badges with photos of all people allowed to visit district sites, and track and provide reports of all visitors and vendors entering SBBC sites. The items procured under Bid 21-041H will then be procured under RFP 25-076N. This recommendation is not a request for an additional expenditure. This recommendation will allow the schools, departments and centers to continue purchasing photo ID card and printing systems. C. APPROVAL FOR EXTENSION AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 21-244H – Photo ID Card and Printing System Supplies (additional expenditure of $100,000 requested; $500,000 originally approved on 12/18/01) It is recommended that the contract with Plasco, Inc., be extended on a month-to-month basis until such time as an award recommendation for RFP 25-076N Security Identification Management Solution can be presented to the Board for award; and that the School Board authorize an additional expenditure of $100,000. Staff is in the process of negotiating an agreement with a proposer who will provide a comprehensive security identification management solution that meets the functional, technical, supportive and administrative requirements of the district. The solution will provide, but not be limited to, goods and services that will aid SBBC in tracking visitors, volunteers and staff to control campus security. Additionally, it will verify clearance of all visitors, print badges with photos of all people allowed to visit district sites, and track and provide reports of all visitors and vendors entering SBBC sites. The items procured under Bid 21-244H will then be procured under RFP 25-076N. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the schools, departments and centers to continue purchasing photo ID card and printing system supplies and will provide for an approximate total expenditure of $600,000 for the award period. D. APPROVAL FOR RENEWAL ON THE FOLLOWING CONTRACT: 1. E-04 05/20/03 – Cash Registers for the School Cafeterias (additional expenditure of $0 requested; $700,000 originally approved on 5/20/03) It is recommended that the contract with PCS Revenue Control Systems, Inc. be renewed for an additional year from May 1, 2005 through April 30, 2006 in accordance with Special Condition 3 of the negotiation. This recommendation is not a request for an additional expenditure. This recommendation will allow schools, departments and centers to continue purchasing cash registers as required through April 30, 2006. E. APPROVAL TO RESCIND THE AWARD RECOMMENDATION ON THE FOLLOWING CONTRACTS: 1. 25-086H – Printed Music (Catalog Discount Bid) (additional expenditure of $0 requested; $200,000 originally approved on 11/9/04) It is recommended that the award to Luck’s Music Library which was approved at the November 9, 2004 Board Meeting, be rescinded without penalty. This vendor was unable to meet the insurance requirements stated in this bid. 2. 25-088H – Athletic and Physical Education Supplies, Equipment, Uniforms and Shirts (Catalog) (additional expenditure of $0 requested; $5,500,000 originally approved on 11/9/04) It is recommended that the award of all items to Ammer Athletic and Delsports which were approved at the November 9, 2004 Board meeting, be rescinded without penalty. These vendors were unable to meet the insurance requirements stated in this bid (see attached summary for new award placements); that the primary vendor award for Item 76 to Orlando Team Sports be rescinded (vendor not an authorized distributor-recommend Webster Team Sports as primary vendor); and the primary vendor award for Item 153 to Orlando Team Sports be revised to state “stock items only” (vendor not an authorized distributor for custom items-recommend Webster Team Sports as primary vendor for custom items). These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. |
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5. Approval of Energy Services Agreement with Siemens Building Technologies (OPEN AGENDA)
Approve and authorize the execution of the attached Energy Services Agreement with Siemens Building Technologies for Energy Conservation Measures in nine schools. On July 16, 2002, The School Board of Broward County, Florida, entered into an Energy Audit Agreement with Siemens Building Technologies to examine nine (9) schools to identify Energy Conservation retrofits which meet the requirements of State Statute 1013.23 for Energy Efficiency Contracting. This Energy Services Agreement stipulates that these improvements to the school will pay for themselves in a ten (10) year period of time, through avoided electric, fuel and maintenance material costs. This second phase of Performance Contracting builds on the financial benefits demonstrated in Phase One of Performance Contracting. The scope of work includes lighting retrofits with high efficiency lights, a new high efficiency chiller, enhanced control of lighting, air conditioning and water conservation. These utility savings measures will avoid $2,354,953 in electrical, water and maintenance materials over 10 years guaranteed by Siemens Building Technologies. If there is any shortfall in savings, as outlined in the agreement, Siemens Building Technologies will monetarily reimburse the District. The retrofits will cost the District $1,728,826 and an additional $223,348 for ten (10) years of maintenance, measurement and verification of savings. The attached cash flow sheets detail the cost of financing the above costs and the net cash flows for years one through ten. Staff traditionally shows the cash flow coinciding with the term of the financing agreement, the savings guarantee and expected life of the installed equipment (all of which are ten years.) If the equipment lasts longer than the ten years, the District would benefit substantially. These potential savings for years eleven through fifteen are shown for informational purposes only and are not required for the 10 year payback. This Energy Services Agreement will authorize Siemens Building Technologies to install utility savings measures as described above. The Financial Impact is $1,952,174 which will be offset by the guaranteed savings or cost avoidance in the Energy Services Agreement over the 10 year period of that contract. Appropriations for this item are included in the Adopted District Facilities Educational Facilities Plan, Fiscal 2004-2005 to 2008-09, Appendix E, Page 107, Capital Improvement Program. The funding source for the $13 million Energy Management Performance Program will be a Certificate of Participation (COP) to be issued for a period of 10 years. |
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6. Surplus of Tangible Equipment (OPEN AGENDA)
Approve the surplus tangible equipment on the attached salvage list. The items on the attached salvage list have been determined obsolete, or otherwise no longer usable. A committee appointed by the Superintendent has evaluated the items listed and recommends the surplus of these items. Upon Board approval, the items shall be disposed of in a public auction. The procedure is in compliance with Florida Statutes 274.05, 274.06 and is consistent with School Board Policy 3202 - Disposal of Surplus and/or Obsolete Property. The Net Book Value of the items to be disposed is $1,160,950.86. Net Book Value is an accounting term used to describe the original cost of an asset, less accumulated depreciation, depletion or amortization. The proceeds of all items disposed of through a public auction will be credited to the Capital Improvement Fund. |
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7. Digital Divide Microsoft Re-licensing Agreement
Approve the re-licensing agreement between Microsoft and The School Board of Broward County, Florida for Microsoft software to be part of the Digital Divide initiative, and direct that the pilot program only apply to Title 1 schools that have gone through the DETA Program.. The School Board of Broward County, Florida, has consistently exhibited leadership in educational technology initiatives. Recent modifications to School Board Policy 5306, School and District Technology Usage, extend that leadership to support programs designed to bridge the Digital Divide. As a first step towards a comprehensive Digital Divide program, Education Technology Services (ETS) is planning a pilot program that will refurbish surplus classroom computers and distribute them to eligible families. This agenda item is an agreement between Microsoft and the school district enabling the re-installation of the Microsoft Office product on those computers with no cost to the district or the recipient families. This agreement allows the transfer of 2,000 Microsoft Office licenses to recipient families. Microsoft acknowledges that the school district has, over several years, purchased new software licenses for district computers as new versions of its Office product were released. This agreement allows for the “re-licensing” of a software license no longer in use by the district to a recipient family. Specific accounting of software purchases is not required, but the recipient families will be required to sign an End User Agreement which ETS will maintain on file. There is no financial impact to the School District. |
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8. Donation of Surplus Tangible Computer Equipment To The Institute for Community Empowerment
Approve the donation of surplus tangible computer equipment to The Institute for Community Empowerment. The computer equipment items on the attached list have been determined obsolete and no longer economical and efficient to operate in accordance with F.S. 274.05, 274.06 and School Board Policy 3202 - Disposal of Surplus and/or Obsolete Property. A committee appointed by the Superintendent has evaluated the items listed and recommends the surplus of these items. Therefore, it is recommended that these obsolete computers be donated to the Institute for Community Empowerment (I.C.E.), a non-profit agency located at 1121 NW 5th Street, Ft. Lauderdale, Florida 33311. I.C.E. operates a program that provides educational assistance to students/parents in low income neighborhoods focusing on training, math and reading materials, and educational/other skill assessment tools. This program is delivered through the use of donated computers that are refurbished and used to set up technology centers. I.C.E. has two primary programmatic goals; ( 1) provide participating students with remedial reading and math assistance, and FCAT specific tutoring, and (2) provide family literacy/computer literacy programs to adults in low income neighborhoods. This program began in 1998 with the opening of Broward’s first technology center, the ICE Cube @ Modello Park. I.C.E. has requested to receive ongoing computer donations as available in support of this educational and technology assistance program. The Net Book Value of the items to be disposed and donated is $0. Net Book Value is an accounting term used to describe the original cost of an asset, less accumulated depreciation, depletion or amortization. |
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9. Authorization to Enter Into Merchant Agreements for Acceptance of Credit Cards
Approve and authorize the Superintendent/designee(s) to enter into Merchant Agreements as necessary to permit post secondary adult students to use credit cards for payment at the technical centers, alternative high schools and community schools. These agreements will enable the District to contract with a financial institution(s) and third party in the acceptance and payment of credit card transactions. Currently, the District’s technical centers and community schools accept credit cards for the payment of fees for registration and bookstore supplies. Prior to this request, each site was entering into individual agreements, which proved not to be the most prudent business practice. A District contract naming SBBC as “merchant” will provide the necessary legal protection required in disputes resulting from payment transactions at participating schools. There is a financial impact to each participating school’s budget, since all fees incurred for the credit card transactions are deducted from the school’s budget and considered to be a cost of doing business. |
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10. SAP Professional Consulting Services
Approve a Professional Services contract with SAP. By leveraging SAP’s Professional Consulting Services knowledge, the School District can further enhance efficiencies in the SAP HRMS and Payroll modules by evaluating existing practices and implementing a “best practices” model. SAP would provide Professional Consulting Services in the following two areas: 1) Solution Review, Payroll Consolidation Project – SBBC is currently engaged in a project consolidating seven (7) different payrolls in to two payrolls. The purpose for this review is to assist with Quality Assurance and Risk Management for this activity. This review covers the application design and business process parameters. 2) Human Resources (HR) and Payroll (PR) Enhancement Project – In November 2004, SAP assisted SBBC in an extensive review of the HRMS system to identify short-term, high-impact opportunities for improvement. As a result of the many meetings, school visits and discussions with users, SBBC feels that making changes to numerous areas of HRMS will increase efficiencies, make the HRMS system more user-friendly and improve the flow of data/information throughout the system. The modifications chosen by the SBBC HRMS steering committee will have the most impact on staff and users in the short term. Because of the criticality of the Payroll Consolidation Project being done at the same time, SBBC feels that these enhancement modifications are best done by SAP. Total Project Expenditure for FY 04/05 is $279,026. Funding sources: ETS Operating Fund $279,026. |
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F. Curriculum and Instruction Student Support
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1. Reading First Intervention Services Grant for Intervention Training and Support Specialist
Approve a new subcontract agreement with Florida State University. Florida State University, on behalf of the Florida Center for Reading Research, is entering into a subcontract with The School Board of Broward County, Florida, on behalf of the Primary Education Department, to provide funding for an Intervention Training and Support Specialist. This Specialist will provide support and training to improve the effectiveness of reading interventions for struggling readers in selected Reading First Schools within the district, focusing on second and third grade students. The Intervention Training and Support Specialist will be supported and trained to fill job responsibilities by the Director of Intervention Projects at FSU’s Florida Center for Reading Research (FCRR). The salary of the Intervention Training and Support Specialist will be paid by the school district, and the school district shall be reimbursed through this contract. This contract has been approved as to form by the School Board attorney. This agreement will be executed after School Board approval. The financial impact is 100% of salary and benefits of the Intervention Training and Support Specialist. The source of funding is Florida State University. There is no additional impact to the school district. |
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2. Coral Glades High Stadium Complex
Amend the Adopted District Educational Facilities Plan for fiscal year 2004-05 and approve the appropriation of $150,000 in Capital Funds to initiate the campaign for the new Coral Glades High School Stadium Complex. On September 17, 2002, The School Board of Broward County, Florida approved an interlocal agreement with the City of Coral Springs regarding the construction of Coral Glades High. The City of Coral Springs designed and constructed, at the City's expense, all the outside athletic facilities for use by the students attending Coral Glades High. The athletic fields constructed included a lighted football field and track, lighted softball field, lighted baseball field, practice soccer field and four outside full basketball courts. The City also built a concession and restroom facilities for use by students and spectators. The School Board of Broward County, Florida has in the past allotted $150,000 in capital funding to assist high schools in the construction of new stadium complexes. The School Board has previously approved $150,000 in funding for new stadium complexes at Cypress Bay, Everglades High, Flanagan High, Nova High, Hallandale High, Stoneman Douglas High, Fort Lauderdale High and Taravella High. The Coral Glades Stadium Committee is requesting a $150,000 appropriation to initiate the campaign for Coral Glades High stadium complex. This capital funding request is consistent with the School Board's previous actions and consistent with the philosophy to encourage community and municipal partnerships in the construction of new stadiums. The Coral Glades Stadium Committee is a school support group that seeks to fund the purchase of home and away bleachers and a press box to create a stadium complex for school and community activities. The City of Coral Springs has offered to serve as the project and construction manager of the project. The Coral Glades Stadium Committee consists of school and community stakeholders including parents, athletic booster club representatives, band boosters, staff and representatives from City of Coral Springs including the Director of Parks and Recreation and the Assistant City Manager. The stadium complex will have seating for 2,000 spectators. The projected cost of home/away bleachers and press box is $358,000. The Coral Glades Stadium Committee is in the process of conducting numerous fundraising events to raise the necessary funds for the project. To expedite use of the stadium, available funds will be used to first construct bleachers on the home side and utilize existing portable bleachers on the visitor's side. The financial impact to the School Board of Broward County is $150,000. The funding source is the capital projects reserve. |
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3. Broward Information Network (BIN) Agreements with Mental Health/Substance Abuse Providers
Approve the proposed Broward Information Network (BIN) Agreements with Mental Health/Substance Abuse Providers. One Community Partnership, a Broward County initiative funded by a $8 million Federal Substance Abuse Mental Health Services Administration grant, is charged with creating a virtual front door through which clients seeking mental health and/or substance abuse service can access services from multiple agencies without the need to submit duplicate applications/information. For agencies serving the same clients, relevant information can be shared once written informed consent from the parent/legal guardian has been obtained. The BIN has been designed to facilitate secure electronic sharing of information among health and human service agencies. The proposed BIN Agreements will (once written parental consent has been obtained) allow the school district and the agencies to exchange, via BIN, basic information about students seeking mental health or substance abuse services. It is anticipated that improved access to services and increases collaboration among service providers will be beneficial to students and their families. The School Board Attorney has approved this contract as to form. The district’s contribution is in the SSS/ESE Department’s general fund. There is no additional financial impact to the school district. |
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4. Proposed Amendment 1 of Contract JD213 with District 10, Department of Children and Families, Substance Abuse and Mental Health Program Office (SAMHPO) (OPEN AGENDA)
Approve Amendment 1 of Contract JD213 with District 10, Department of Children and Families, Substance Abuse and Mental Health Program Office. The proposed Amendment reduces the previously approved (8/3/05) contract amount from $574,796 to $545,931, a difference of $28,865. This revision is due to a reduction in District 10, SAMHPO’s allocation of Substance Abuse Block Grant Funds from Tallahassee. This will result in a reduction of approximately 671 hours of substance abuse prevention services provided by the BLAST Family Counselors to students who are referred to Alternative to Suspension sites. This reduction does not require a reduction of employees. The School Board Attorney has approved this contract as to form. The Department of Children and Families will sign this contract following School Board approval. The total financial impact is $545,931. The district’s contribution to support this item is included in the SSS/ESE Department’s general fund budget. There is no additional impact to the school district. |
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5. New Agreement with the Florida High School Athletics Association - State Track and Field Championships.
Approve a two-year contract to host the Florida High School Athletics Association State Track and Field Finals at Coral Springs High School. The Florida High School Athletics Association Track and Field State Championships will be conducted on April 29, 30 and May 6, 7, 2005 and April 28, 29 and May 5, 6, 2006 at Coral Springs High School. The track and field championships showcase the top female and male athletes and teams in the state of Florida. Over 2,500 athletes and coaches annually participa G^3K^0nals. Further, over 15,000 spectators will attend and view the championships each year. Through Sun Sports TV Network, local and state print media the focus and attention for high school sports will be on Coral Springs High and The School Board of Broward County. This is the second time in the history of high school sports that the track and field state championships have been conducted in Broward County and South Florida. The FHSAA State Track and Field championships were previously held at Coral Springs High in 2001 and 2002. The School Board of Broward County, Florida and the Florida High School Activities Association (FHSAA) have been in negotiations over the past four months on a contract to cover the terms and conditions of the state championships. The contract covers a wide range of issues including but not limited to; event receipts, compensation to FHSAA, merchandising, ticket sales, parking, beverage sales, television, hospitality, etc. Under the terms of the contract, the FHSAA will be paid $30,000 for the rights to host the event at Coral Springs High School. The sources of funds for this fee is City of Coral Springs - $10,000, Broward County Convention and Visitors Bureau - $15,000 and the Broward County Athletic Association - $5,000. All ticket, concession and parking revenue will be retained by Coral Springs High. Operational expenses for the championship will be paid from the generated event revenue. By hosting the track and field championships at Coral Springs High, the school system will save approximately $100,000 in travel, hotel, per diem, and substitute expenses for our athletes and coaches. The past two years the championships were conducted in Gainesville, Florida. Further, our students and coaches will also not miss any school time since the championships are being held in Broward County. Last year Ft. Lauderdale High Boys team and Pompano Beach Girls team won respective state track and field titles. The contract has been agreed to form and content by the School Board Attorney. The Florida High School athletic association will act on the agreement following School Board approval. There is no financial impact to The School Board of Broward County, Florida. Funds to pay the FHSAA for event hosting rights are provided by the Broward County Convention and Visitors Bureau, City of Coral Springs and the Broward County Athletic Association. |
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G. Human Resources
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1. Personnel Recommendations for Instructional Appointments and Leaves for 2004-2005 School Year
Approve the personnel recommendations for 2004-2005 appointments and leaves as listed on the attached Executive Summary and respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1.Teacher Approvals 2.Substitute Teacher Approvals 3.Interim Substitute Teachers 4.Part-time Teacher Approvals 5.Teacher Extension of Calendar 6.Instructional Leaves There will be no additional financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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2. Personnel Recommendations for Instructional Separation of Employment and Discipline for the 2004-2005 School Year
AMENDMENT Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1.Instructional Resignations/Retirements/Layoffs 2.Instructional Suspensions/Terminations There will be no additional financial impact to the School District. |
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3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2004 – 2005 School Year
AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1.Non-Instructional Approval(s) 2.Non-Instructional Reassignment(s) – Promotion(s) 3.Non-Instructional Reassignment(s) – Demotion(s) 4.Non-Instructional Substitutes/Temporaries 5.Non-Instructional Leave(s) – Layoff(s) 6.District Managerial/Professional/Technical 7.Reassignment Current Managerial/Professional/Technical 8.School-Based Managerial 9.School-Based/District Managerial Acting/Special/Task Assignment(s) 10.School-Based/District Managerial/Professional/Technical Leave(s) 11.Salary Adjustment Funding must be Budgeted in 04-05 fiscal year for reappointments and new hires. |
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4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline(s) for the 2004-2005 School Year
AMENDMENT Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Termination(s)/Suspension(s) Managerial and Professional/Technical Resignation(s)/Retirements(s) Managerial and Professional/Technical Suspension (s)/Termination(s) There is no financial impact to the School District. |
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5. Supplemental Pay Positions – List # 13
Approve the recommended supplemental pay positions of employees for the 2004-2005 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the Area Superintendent or appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Specific Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2004-2005 school year. Individuals may be recommended for task assignments that improve the school’s/department’s programs and/or operations. A computer-generated list of those names is printed and attached revealing all individuals recommended for Non-Specific (SPL). Non-Specific Supplements are additional Task Assignments performed beyond the employee’s regular day based on the recommendations of the direct supervisor. Individuals listed meet the requirements for the supplemental positions. The total number of Supplements recommended in this item is 150. Funding has been Budgeted in 04-05 fiscal year for all supplements through June 30, 2005. |
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6. Recommendation(s) for Instructional/Noninstructional Discipline for the 2004-2005 School Year
Approve the recommendation(s) for discipline as listed on the attached list for Instructional / Noninstructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Office of Professional Standards & Special Investigative Unit. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. We have followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. There is no financial impact to the School District. |
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H. Attorney
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1. Proposed Stipulated Final Judgment as to Respondent Paul Anderson
Approve the proposed Stipulated Final Judgment as to Respondent Paul Anderson and to authorize Cadre Counsel Mitchell J. Burnstein, Esq. to execute the Joint Motion for Entry of the Stipulated Final Judgment as to Respondent Paul Anderson, in the case of The School Board of Broward County, Florida v. Paul Anderson, et al. (Parcel 1), Case No. 04-14451 CACE (04). On July 6, 2004, The School Board adopted Resolution #05-02 finding it necessary to acquire nine parcels of private property through negotiated conveyance or eminent domain for construction of elementary school “G-1” to alleviate overcrowding at Hollywood Central Elementary and to accommodate the projected enrollment of new students. Acquisition of title to the parcel at issue in this eminent domain lawsuit (parcel 1) represents the final acquisition of title to all nine parcels identified in Resolution #05-02 (as to the other eight parcels: title to three parcels has been acquired through negotiated conveyance, title to four parcels has been acquired through eminent domain, and one parcel has been eliminated from the project as being unnecessary). Petitions in Eminent Domain were filed to acquire five improved residential parcels via the “quick-take” mechanism available under The School Board’s eminent domain authority. The proposed Stipulated Final Judgment represents the completion of the valuation phase (except reimbursement of reasonable experts’ fees and litigation costs) as to the first of the five parcels in active eminent domain. Subject to approval by The School Board, the parties have agreed to settle this matter in lieu of protracted litigation. The proposed Stipulated Final Judgment as to Respondent Paul Anderson provides: (1) payment to the landowner of $408,000, which amount is approximately 14% above The School Board’s most recent appraised value, based upon an appraisal report dated February 17, 2004 (more recent appraisals of both unimproved and improved property in the area indicate that property values have increased approximately 20% to 40% during the past year, therefore the 14% increase in value as reflected in the proposed Stipulated Final Judgment represents favorable settlement); (2) payment of $1,000 to the tenant for moving expenses, which are payable under the law of eminent domain; and (3) payment to the landowner’s attorney of fees in the amount of $27,390 pursuant to §73.092, Florida Statutes. The School Board Attorney and The School Board’s Cadre Counsel, Mitchell J. Burnstein, Esq., recommend approval of this item as a reasonable and cost effective resolution of this matter. The financial impact is $436,390.00 (representing full compensation paid to the property owner for the parcel acquired, tenant’s moving expenses, and attorney’s fees). Reimbursement of reasonable experts’ fees and litigation costs will be determined at a later date by the Court upon motion of the property owner). |
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I. Office of the Superintendent
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1. Council of Great City Schools’ Urban Education Service Corps Project
Approve a new agreement between The School Board of Broward County, Florida, and the Council of Great City Schools to participate in the Urban Education Service Corps Project. The School Board of Broward County, Florida was invited by the Council of Great City Schools as one of seven urban school districts working in a partnership with a university to participate in the Urban Education Service Corps Program sponsored by the Parent Organization, AmeriCorps. The goal of the Urban Education Service Corps Project in Broward County is to select twenty-eight (28) new Title I educators who are currently participating in an alternative certification program delivered by the Teaching and Leadership Center and Florida Atlantic University. The educators will be provided with professional development, service learning activities and mentoring defined by the Parent Organization, AmeriCorps. The activities are focused on encouraging volunteer mobilization and parent involvement at urban schools. The program is voluntary. Detailed information and activities will be shared with the potential candidates and their principals to determine whether they wish to participate. The educators who select to participate can earn up to $4,725 in an education award to be used for reimbursement of college loans or for future coursework at an accredited university. This agreement will be effective on the date that the contract has been executed by both parties. The term of the agreement shall conclude on June 30, 2005. The School Board Attorney has approved this contract as to form. The positive financial impact is $65,657. The source of funds is the Council of Great City Schools. There is no additional financial impact to the school district. |
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2. Proposed School Board of Broward County, Florida 2005-2006 Employee Calendars
Approve the attached proposed School Board of Broward County, Florida 2005-2006 Employee Work Calendars. Policy 6001 requires that the Superintendent present to the Board a tentative employee calendar for adoption at a School Board Meeting in or before March. At the March 16, 2004 School Board Meeting the Board approved the 2005-2006 school calendar. Historically, we have come to the Board since at least 2000 with the remaining work calendars; this is a continuation of that process. The Superintendent has designed a Calendar Committee to develop these work calendars. The Calendar Committee, which is comprised of representatives from the various bargaining units, PTA, District Advisory Council, teachers, principals, the departments of Employee Relations, Administrative Procedures, Research and Evaluation, Student Choice/School Boundaries, Student Assessment, and Advanced Academic Programs, established the attached employee calendars. The appropriate bargaining units: Education Support & Management Association of Broward, Inc., Broward Teachers Union, Technical Support Professional Unit, Broward County Paraprofessional Association/Broward NEA, Uniserv, Federation of Public Employees, and the Confidential Office Personnel Association presented the employee work calendars to their constituencies for discussion, and they were approved. See attached Executive Summary for specific calendars. There is no additional financial impact to the School District. Funding has been reserved in the budget. |
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3. Proposed Agreement for Emergency Preparedness Training
Approve the proposed agreement between The National School Safety Center, Keys to Safer Schools and the School Board. The Special Investigative Unit is dedicated to working together with the community and agencies that encourage the upholding of safety and security within Broward County Schools. As a part of our Crisis Management & Emergency Response Grant, we intend to work with consultant Ronald D. Stephens of the National School Safety Center & Frank G. Green of Keys to Safer Schools who will present staff development to Area Directors regarding first responders and emergency management. Keys to Safer Schools will provide a train-the-trainer staff development to the SIU Prevention Team and Bus Transportation Trainers to train bus drivers in the areas of preventing bullying, fighting, hijacking, drugs and alcohol, and how to identify and report students, and review bus drivers safety manual. There is no financial impact to District. |
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4. 2005 Federal Legislative Program
Adopt the Proposed 2005 Federal Legislative Program for The School Board of Broward County, Florida. The First Session of the 109th United States Congress began in late January of this year with a target adjournment date of September 30, 2005. The proposed 2005 Federal Legislative Program for The School Board of Broward County, Florida contains issues identified by the Tri-County School Boards and The Council of the Great City Schools. The program deals with items of priority concern to the School Board and will provide a focus for our Federal legislative efforts in 2005. There is no additional financial impact to the school district. |
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5. Grant Applications
Approve the submission of grant applications.Approve the submission of grant applications to: A. Broward Beautiful Butterfly Garden Grant Program B. Florida Action for Healthy Kids Partnership Healthy Vending and Ala Carte Options C. Fund for the Improvement of Education D. Melody Program Copies of the full grant applications are available at the public stand in the lobby of the KC Wright Building and at the Board Members’ Office on the 14th Floor of the KC Wright Building. The positive financial impact is $101,400 from various sources. There is no additional financial impact to the school district. (See Executive Summary.) |
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6. Support of Forming a Task Force to Study Additional Revenue Sources Such as a One-Cent Sales Tax or Bond Referendum and Inviting Other Entities to Join
(ADDED ITEM)
Direct the Superintendent to do a poll, subject to the availability of funds and whether it is legally feasible. Once the poll results are submited, to address it at a Workshop for further discussion. There has been general discussion about the need for additional revenue to support local initiatives. The task force (see attached) would meet to discuss the need for the initiative and how the revenue would be distributed. The task force would develop basic questions that need to be answered. They would also determine the membership of a much larger Blue Ribbon Committee. There is no financial impact. |
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J. Facilities and Construction Management
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1. Reduction of Retainage
Coral Glades High School–“JJJ”
New School
Project No. 3861-22-01
Approve the recommendation to reduce retainage now being held on the project from the Design-Builder, James B. Pirtle Construction Company, Inc., from $557,584 to $86,000. In accordance with School Board Policy 7005, the Facility and Construction Management Division is recommending that the retainage be reduced from 2% to less than 1%. The project has reached Substantial Completion. The amount of $86,000 is being withheld at this time pending final completion of the project. Subsequent to final completion, this project will be brought back to the Board for Final Acceptance and Release of Retainage. Funds being released totaling $471,584 are included in the Adopted District Educational Facilities Plan, 2004-2005 to 2008-2009. |
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2. Voluntary Commitment Regarding Mitigation for the Pertinent Student Impact Anticipated from Land Use Plan Amendment PC 04-16 in the City of Oakland Park
Approve acceptance of the voluntary Commitment by Lauderdale Properties & Investments, LLC to pay an amount equal to the school impact fee due for 200 three-bedroom townhouse units, and pay the Florida established cost per student station for one high school student as mitigation for the 40 pertinent students anticipated from the proposed development of the townhouse units in the City of Oakland Park. Lauderdale Properties & Investments, LLC, the owner of a 9.417 acre site located in the City of Oakland Park is proposing to change the land use designation of the site from the current designation of Commercial to Irregular (12) Residential to enable the development of 200 three-bedroom townhouse units. The application was initially reviewed by staff in March 2004 as a 233 townhouse units development consisting of 171 two-bedrooms and 62 three-bedrooms, and was anticipated to generate 38 students (21 elementary, 7 middle and 10 high school) students. The application was reviewed by the Broward County Planning Council as Land Use Plan Amendment PC 04-16, and subsequently approved and adopted by the Broward County Commission, recognizing the applicant's then voluntary commitment to pay for two modular classrooms as mitigation for the pertinent students. On November 9, 2004, the School Board accepted the offer of two modular classrooms as mitigation for the anticipated students. In early February 2005, the applicant notified staff of the project's revision to 200 three-bedroom townhouse units. They were subsequently advised that the 200 units is anticipated to now generate 55 (28 elementary, 12 middle and 15 high school) students. Schools affected in the 2004/05 school year are Oriole Elementary, Lauderdale Lakes Middle (overcrowded schools) and Boyd Anderson High Schools (under enrolled). School Board Policy 1161 requires the mitigation of students generated by rezoning or land use plan amendments that will increase residential density, generate students and impact overcrowded Broward County public schools. To address the anticipated 28 elementary and 12 middle school students impact to the overcrowded elementary and middle schools, Lauderdale Properties & Investments, LLC is proposing to pay an amount equal to the school impact fee due for 200 three-bedroom townhouse units, and pay the Florida established cost per student station for one high school student. The proposed mitigation is considered an alternative mitigation proposal as provided for in Rule 12(e) "Other Mitigation Options" of Policy 1161, and requires specific School Board approval. Based on the current school impact fee schedule (effective October 1, 2004), the school impact fee that would be currently due for the development is approximately $419,200, and utilizing the March 2005 Student Station Cost Factors figure, the cost per student station for one high school student is $20,921. Based on the current figures, the proposed mitigation is approximately $20,921 above the county required school impact fee. However, actual amounts due will be based on the effective school impact fee and cost per student station schedules at the time the developer obtains the first building permit for the total units. Upon acceptance of the commitment and per Policy 1161, the owner will be required to file a Declaration of Restrictive Covenant against the property to enable legal enforcement of the voluntary commitment. The financial impact is currently estimated to be $20,921 in additional revenue, above the County required school impact fee. |
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3. Final Acceptance and Release of Retainage
Sea Castle Elementary School, Miramar
IAQ Mold Remediation Renovations
Project No. 2871-99-05
Approve Final Acceptance of the Sea Castle Elementary School, IAQ Mold Remediation Renovations, Project No. 2871-99-05 and release the balance of retainage in the amount of $51,164. The contractor, G.T. McDonald Enterprises, has completed the project within the contract time limits. The funds being released in the amount of $51,164 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2004-2005 to 2008-2009, page 70. |
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4. Approve Final Construction Documents and Authorization to Advertise for Bids
General Renovations
Pines Lakes Elementary School, Pembroke Pines Project No. 2861-99-02
Approve Final Construction Documents and Authorization to Advertise for Bids for Pines Lakes Elementary School, General Renovations, Project No. 2861-99-02. Project Consultants: GLE Associates, Inc. Scope of Work: Replace/upgrade air conditioning units, replace exhaust fans, replace cooling tower, replace/upgrade emergency generator, upgrade the fire alarm system, renovate restrooms to meet ADA standards, renovate kindergarten and elementary playgrounds to meet ADA standards, repair and automate the irrigation system, redesign the parent/bus drives, and perform off-site work to include a median cut and deceleration lane along Johnson Street. The project Consultant’s Probable Cost of Construction (Exhibit 2) is $2,061,089. Award of a contract may require $661,089 in additional funding. Funds available for construction in Exhibit 1 total $1,4000,000. Final Construction Documents are available for review at the Facilities and Construction Management Division. Funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal years 2004-05 to 2008-09, page 65. |
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5. Pre-Qualification of Contractors Approval of Application and Issuance of Certificates
Approve the recommendations of the Superintendent and the Contractor Pre-Qualification Review Committee including Authorization to issue Pre-Qualification Certificates. The Contractor Pre-Qualification Review Committee (CPQRC) convened on January 27, 2005, to review Pre-Qualification Applications received from the following contractors and makes the following recommendations to the Superintendent of Schools: *American Walkway Covers, LLC – Issue Pre-Qualification Certification Aventura Engineering & Construction Corp. – Issue Pre-Qualification Re-Certification Community Asphalt Corp. – Issue Pre-Qualification Re-Certification Florida Blacktop, Inc. – Issue Pre-Qualification Re-Certification *FXP Corp. – Issue Pre-Qualification Certification James A. Cummings, Inc. – Issue Pre-Qualification Re-Certification MBR Construction, Inc. – Issue Pre-Qualification Re-Certification Stobs Bros. Construction Co. – Issue Pre-Qualification Re-Certification * New Certification The Pre-Qualification Application reviews and recommendations were conducted in accordance with F.S. 1013.46, Florida Building Code, State Requirements for Educational Facilities and Board Policy 7011. There is no financial impact to the District. |
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6. Lease and Funding Agreement between the City of Plantation and
The School Board of Broward County, Florida
Approve the Lease and Funding Agreement between the City of Plantation and The School Board of Broward County, Florida providing facility enhancements at South Plantation High School. The School Board of Broward County, Florida funded through the Adopted District Educational Facilities Plan, the construction of a regional athletic stadium complex at South Plantation High School. The regional athletic stadium is currently under construction. This lease and funding agreement allows the City of Plantation use of the stadium complex during off school hours. The agreement also stipulates that the South Plantation High School gymnasium shall be available for City use to conduct the annual Biddy Basketball Tournament. In addition the City shall be able to use the schools gymnasium and weight room during off school hours when the school is not using the facility for organized junior varsity, varsity sports or maintenance. The School Board of Broward County, Florida shall receive from the City, funding in the amount of $150,000. This funding shall be utilized to pay for the purchase and installation of a stadium message scoreboard and/or a stadium/school marquee. The agreement also designates specific park fields that the school may utilize during the period of the stadium construction and thereafter. This agreement has been approved as to form by the School Board Attorney. There is no financial impact to the School Board of Broward County, Florida. |
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7. Use Agreement with Nova Southeastern University for the South Florida Summer Leadership Training Camp
Approve the use agreement with Nova Southeastern University for the South Florida Summer Leadership Training Camp. Nova Southeastern University will be used for the South Florida Summer Leadership Training Camp, sponsored by the Department of Student Activities and Athletics. The high school workshop will be held from July 15, 2005, through July 23, 2005. The School Board has used this facility for the high school leadership camp for over ten years with approximately 240 participants. Funding for the workshop is from registration fees paid by the participants. There is no financial impact to the School District. The source of funds will be student registration fees which will be pay by the delegates. |
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8. Approve Award of Contract
A.C. Perry Elementary School, Miramar
Classroom Addition and IAQ
Project No. 1631-99-01 (OPEN AGENDA)
Approve Award of Contract A.C. Perry Elementary School, Miramar Classroom Addition and IAQ Project No. 1631-99-01. Approve award of a contract to the low bidder meeting bid specifications, Padula & Wadsworth Construction, Inc., for A.C. Perry Elementary School, Classroom Addition and IAQ, Project No. 1631-99-01, in the amount of $2,504,000. Contractor: Padula & Wadsworth Construction, Inc. Project Consultant: Roy D. Smith & Associates, P.A. Scope of Work: Construct a new twelve-classroom addition and correct Indoor Air Quality problems to the existing building. Total M/WBE Subcontractors Participation for A.C. Perry Elementary School, Classroom Addition and IAQ, (Letters of Intent)-24.5%, African American-4.2%, Hispanic American-20.3%, White Females-0%, Other Minorities-0%. The funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal Years 2004-2005 to 2008-2009, page 64. |
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9. Approve Final Construction Documents and Authorization to Advertise for Bids
Cafeteria Replacement and Administration Building Harbordale Elementary School, Fort Lauderdale Project No. 0491-21-01
Approve Final Construction Documents and Authorization to Advertise for Bids for Harbordale Elementary School, Cafeteria Replacement and Administration Building, Project No. 0491-21-01. Project Consultant: Synalovski Gutierrez Romanik Architects, Inc. Scope of Work: Demolish existing cafeteria and food services building. Replace with the reuse of the North Side Elementary School Prototype of the new Cafeteria/Kitchen/Multipurpose Area/Stage. Remodel and expand the Administration Building. The project Consultant’s Probable Cost of Construction (Exhibit 2) is $2,882,000. Award of a contract may require $369,086 in additional funding. Funds available for construction in Exhibit 1 total $2,732,168. Final Construction Documents are available for review at the Facilities and Construction Management Division. The sources of funds are identified in the Adopted District Educational Facilities Plan, Fiscal Years 2004-2005 to 2008-2009, page 46. |
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10. Reduction of Retainage
Lake Forest Elementary School, Pembroke Park
Phased Replacement
Project No. 0831-99-01
Approve the recommendation to reduce retainage now being held on Lake Forest Elementary, Project No. 0831-99-01, from the General Contractor, South Florida Construction Services, Inc. from $544,842.20 to $54,484.22. In accordance with School Board Policy 7005, the Facilities and Construction Management Division is recommending that the retainage be reduced from 10% to 1% for Phased Replacement, from $544,842.20 to $54,484.22. This project consists of replacement of Buildings 4 and 5 and a construction of a new multi-purpose building. Buildings 4 and 5 have reached Substantial Completion. The release of retainage being requested is specific to Buildings 4 and 5. Funds being released totaling $490,357.98 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2004-2005 to 2008-2009, page 5. |
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11. Amend the Professional Services Agreement
Lake Forest Elementary School, Pembroke Park
Project No. 0831-99-01
REVISED Approve an amendment to the Professional Services Agreement dated July 16, 1999, between The School Board of Broward County, Florida and M.C. Harry and Associates, by increasing the Basic Services Fee by $121,386 to cover expenses due to extended contract time and inspection related issues. The Construction Phase has extended past the contract completion date of September 15, 2004, The School Board of Broward County’s claims consultant, Jim Tucker, Inc., has reviewed the fee and recommended the proposed change, as requested by the project consultant. The approved agreement for Basic Services is $372,798. This amendment will increase the Basic Services Fee to $494,184. The requested contract increase of $121,386 will be taken from the Adopted District Educational Facilities Plan, Fiscal Years 2004-2005 to 2008-2009. |
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12. Reimbursement of Professional License & Registration for SBBC Architects/Engineers
WITHDRAWN Approve the authorization and reimbursement of bi-annual state required licensing and registration fees for the professional engineering and architectural staff who perform the District’s functions per Florida Statute 481 for Architects and Florida Statute 471 for Engineers. In accordance with School Board policy, District staff who engage in routine professional engineering and architectural tasks are required to possess and maintain a professional license, which must be renewed bi-annually by the State of Florida Department of Business and Professional Regulation. State licenses are a requirement of employment with SBBC and are included in Board approved job descriptions: Director/S-016, Sr. Architect/S-002, Sr. Engineer/S-020, Architect V/SS-028, Facilities Engineer V/SS-041. The Design Services Department employs ten (10) state-registered Architects/Engineers. This process ensures the services of a highly trained technical staff, which will provide the District with the best quality-learning environment and intrinsically contribute to the advancement and support of student achievement. Financial impact would be incurred every two (2) years. |
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13. Change Orders
Approve Change Orders as listed for various school projects. Atlantic Technical Center; Change Order 010; Total: $11,345 Other $11,345 Coral Cove Elementary; Change Order 009; Total: $28,965 Owner Request $24,245 Unforeseen Condition $4,720 Fort Lauderdale High; Change Order 022; Total: $167,237 Unforeseen Condition $167,237 King, Martin Luther Elementary; Change Order 005; Total: $21,268 Consultant Error $5,812 Owner Request $15,227 Unforeseen Condition $229 McArthur High; Change Order 025; Total: $10,987 Other $10,987 McNab Elementary; Change Order 033; Total: $4,778 Consultant Error $4,778 North Andrews Gardens Elementary; Change Order 018; Total: $59,234 Consultant Error $23,782 Other $33,255 Owner Request $420 Unforeseen Condition $1,777 Plantation High; Change Order 023; Total: $146,379 Consultant Error $6,448 Other $139,931 Royal Palm Elementary; Change Order 017; Total: $33,817 Other $24,821 Owner Request $8,996 Tequesta Trace Middle; Change Order 001; Total: $55,138 Consultant Error $55,138 West Central Bus Complex; Change Order 023; Total: $3,387 Other $3,387 Financial Impact: Fort Lauderdale High - 0951-21-01 $167,237; King, Martin Luther Elementary - 1611-98-01 $21,268; McArthur High - 0241-98-01 $10,987; North Andrews Gardens Elementary - 0521-95-01 $59,234; Plantation High - 1451-94-02 $146,379; Royal Palm Elementary - 1851-98-01 $33,817; Tequesta Trace Middle - 3151-21-05 $55,138. |
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14. Approve Funding for Furniture, Fixtures and Equipment for
F-2 Elementary School Temporary Site (Nautica Annex @ Silver Trail Middle School Portables)
Approve funding in the amount of $150,000 for furniture, fixtures and equipment for F-2 Elementary School temporary site. (Nautica Annex @ Silver Trail Middle School Portables). Funding is required for furniture, fixtures and equipment for F-2 Elementary School temporary site. There will be a financial impact to the District in the amount of $150,000. This additional funding will come from the Capital Projects Reserve account. |
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15. Approve Funding for Furniture, Fixtures and Equipment/Master Plan and Castaldi Analysis for
M-1 Middle School(formerly Hallandale Elementary School)
Re-purposed Elementary School (OPEN AGENDA)
ADDITIONAL INFORMATION Approve funding in the amount of $650,000 for furniture, fixtures and equipment and Master Plan and Castaldi Analysis for M-1 Middle School (formerly Hallandale Elementary School). Funding is required for furniture, fixtures and equipment. In addition, funding is required for a Master Plan and Castaldi Analysis, as well as, miscellaneous design work of the re-purposed facility. There will be a financial impact to the District in the amount of $650,000. This additional funding will come from the Capital Projects Reserve account. |
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16. Approve Award of Contract New Cafeteria & 8 Classrooms - Sheridan Park Elementary School, Hollywood Project No. 1321-21-02 (OPEN AGENDA)
Approve award of a construction contract for Sheridan Park Elementary School, New Cafeteria and Eight (8) Classroom Addition, Project No. 1321-21-02 to the low bidder meeting bid specifications, DiPompeo Construction Corporation. The amount of the contract shall be $5,218,000 which includes the base bid and Deduct Alternate No. 1. Consultant: Schenkel Shultz Architects Scope of Work: Eight (8) Classroom Addition to address growth and a new stand alone building housing kitchen and support services. Total M/WBE Subcontractors Participation for Sheridan Park Elementary School, New Cafeteria & 8 Classrooms, (Letters of Intent)-23%, African Americans-13 %, Hispanic American-10%, White Females-0%, Other Minorities-0%. The amount of the contract shall be $5,218,000. Funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal years 2003-04 to 2007-08, Page 116. |
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17. Approve Award of Contract Broadview Elementary School, New Kitchen/Cafeteria & 8 Classrooms Addition, ProjectNo. 0811-21-01 (OPEN AGENDA)
Approve Award of Construction Contract for Broadview Elementary School, New Kitchen/Cafeteria & 8 Classroom Addition, Project No. 0811-21-01 to the low bidder meeting the bid specification Di Pompeo Construction, Corporation. The amount of the contract shall be $4,717,000. Contractor: Di Pompeo Construction, Corporation Project Consultant: Architecture, Inc. Scope of Work: Construct a new, stand alone kitchen/ cafeteria & multi-purpose building, stand alone 8 classroom addition, expand the existing parent drop-off parking lot on the west side of the school, and construct a new staff/visitor parking lot on the east side of the school. Total M/WBE Subcontractors Participation for Broadview Elementary School, new kitchen/cafeteria & 8 classroom addition, (Letters of Intent)- 19.3% African Americans - 4.2%, Hispanic American - 6.7%, White Females - 8.4%, Other Minorities - 0%. The amount of the contract shall be $4,717,000. Funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal years 2004-05 to 2008-09, Page 31. |
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18. Purchase Contract Between MPG Parkland,Ltd. and The School Board of Broward County, Florida for a 10.14-acre site at Trails End and University Drive in the City of Parkland for Elementary School "A-1" (OPEN AGENDA)
Approve the purchase contract between MPG Parkland Ltd., and The School Board of Broward County, Florida, for a 10.14 acre site at Trails End and University Drive in the City of Parkland for Elementary School "A-1". On July 6, 2004, the School Board designated this site for new Elementary School "A-1". Elementary School "A-1" has been identified in the Adopted District Educational Facilities Plan, Fiscal Years 2004-05 to 2008-09. The site is located at the southwest corner of Trails End and University Drive in the City of Parkland. The 10.14 acre site is cleared, utilities are available, has two access points, and is ready for construction. A Phase I Environmental Assessments has been obtained for the site. The study shows that there is no evidence of recognized environmental conditions on the site. The Geotechnical Study indicates the site is suitable for the planned construction. The $5,850,000 proposed purchase price, including an $850,000 contribution by the City of Parkland, exceeds the average appraised value of $5,256,209 by 11% and is within the guidelines established by the Negotiation Parameters Committee. The average appraised value, based on the attached appraisal summary was calculated on a cost per square foot. The School Board must approve the contract by extraordinary vote. MPG Parkland, Ltd. is required to replat the property, amend the plat notation and obtain rezoning prior to August 31, 2005, at which time if all contingencies are not met, the contract is void. The School Board must approve a wavier to the 120 day requirement to zone the property for school use. The School Board Attorney has approved the contract as to form. The financial impact to the District is $5,000,000 plus closing costs. The source of funding is the Adopted District Educational Facilities Work Program, Fiscal Years 2004-05 to 2008-09, page 26. |
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K. Office of Chief Financial Officer
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1. Interim Financial Statements for the Period Ended December 31, 2004.
Approve the Interim Financial Statement for the period ended December 31, 2004. Financial Statements are required to be submitted to the School Board, pursuant to State Board Administrative Rule 6A-1.008. There is no financial impact to the District. |
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2. Revision to Capital Projects Funds Budget Amendments
Approve the attached Capital Projects Funds Amendments for Fiscal Year 2004-05. These amendments cover the month of January 2005. These amendments are being submitted to reflect additional revenues and appropriations of the Capital Projects Funds in order to: 1) Recognize an increase in estimated revenue 2) Adjust appropriations 3) Reallocate budgeted funds 4) Allocate time and travel to projects Financial Impact: Recognize revenue received in the Capital Fund as of 1-31-05 |
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3. Revision to General Fund Amendment
Approve the attached General Fund Amendment I-5 for Fiscal Year 2004-2005. This amendment is for the purpose of updating the Broward County School District Budget for changes in Revenues and Appropriations due to the recognition of new revenue or the adjustment of projected revenue. Financial Impact: Recognize revenue received in the General Fund through 1/31/05. |
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4. Revision to Special Revenue (Other) Amendment
Approve the attached Special Revenue (Other) Amendment IV-5B for Fiscal Year 2004-2005. This amendment is for the purpose of updating the Broward County School District Budget for changes in Revenues and Appropriations due to the recognition of new revenue or the adjustment of projected revenue. Financial Impact: Recognize changes in Revenues and Appropriations due to new revenue or the adjustment of projected Revenue through 1/31/05. |
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5. Bank Resolutions
Approve bank resolutions for school internal accounts. A bank resolution authorizes a school to maintain activity fund accounts with a bank or savings and loan association. The approval of this resolution is pursuant to 1011.18 (4), Florida Statutes. There is no financial impact to the District. |
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SPEAKERS
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1. Barney Schlesinger
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2. Lori Glasser (ADDED)
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ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Equal Educational Opportunities Department at (754) 321-2150 or TDD# (754) 321-2158.
Related Downloadable Files
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2/15/05 Regular Board Mins. |