Created : December 30, 2013 at 01:11 PM
March 15, 2005
Status: Pending
Receive Review of the Miramar High School 24 Classroom Addition Project.
This audit was performed at the request of the Audit Committee, in response to a request to review payment of design fees to Zyscovich Inc. (ZI) for the design and re-design of the 24 classroom addition for Miramar High School (Project #1751-98-01), and in accordance with the 2004-2005 Audit Plan. The objectives of the audit were to determine if: (1) the initial 24 classroom addition designed by ZI for the west facade (Plan A) of Miramar High School was a feasible design solution, per Master Plan options; Plan A, west façade, and Plan B, a stand alone addition, (2) the new, Plan B for the 24 Classroom Addition design was requested due to ZI’s failure to deliver code compliant documents for permit from the Chief Building Official (CBO) for Plan A and if SBBC incurred additional design fees as a result, and (3) Building Department communicated effectively with the Project Manager, Design Services Department, and ZI to ensure that life safety review, project schedule and costs were managed in the best interest of the School Board, and all documents complied with FBC ‘01.
The Office of the Chief Auditor recommends that the CBO must render final decisions on all design-permit issues. SBBC must define the current Appeals process to eliminate life safety issues and construction related delays; reduce additional project costs; settle disputes expeditiously by clearly stating in contract language, the immediate appeals remedy for SBBC, contractors and design professionals, as Florida Building Commission appeals process for School Boards differs from that of counties and other municipalities. Also, the District should pursue partial fee reimbursement from Zyscovich, Inc. in the amount of $185,900.00, pursuant to Article 2.1.4.5 and 2.1.10 of PSA. Finally, policies and procedures must be improved to ensure that all project related documents are included in each master project file. Our review revealed the need to improve several departmental operations, in order to benefit the District.
The source of funds to perform the Internal Audit Reports is the General Fund budget allocation for the Office of the Chief Auditor. There is no financial impact to the School District.
Requested Action
Receive Review of the Miramar High School 24 Classroom Addition Project.
Summary
This audit was performed at the request of the Audit Committee, in response to a request to review payment of design fees to Zyscovich Inc. (ZI) for the design and re-design of the 24 classroom addition for Miramar High School (Project #1751-98-01), and in accordance with the 2004-2005 Audit Plan. The objectives of the audit were to determine if: (1) the initial 24 classroom addition designed by ZI for the west facade (Plan A) of Miramar High School was a feasible design solution, per Master Plan options; Plan A, west façade, and Plan B, a stand alone addition, (2) the new, Plan B for the 24 Classroom Addition design was requested due to ZI’s failure to deliver code compliant documents for permit from the Chief Building Official (CBO) for Plan A and if SBBC incurred additional design fees as a result, and (3) Building Department communicated effectively with the Project Manager, Design Services Department, and ZI to ensure that life safety review, project schedule and costs were managed in the best interest of the School Board, and all documents complied with FBC ‘01.
The Office of the Chief Auditor recommends that the CBO must render final decisions on all design-permit issues. SBBC must define the current Appeals process to eliminate life safety issues and construction related delays; reduce additional project costs; settle disputes expeditiously by clearly stating in contract language, the immediate appeals remedy for SBBC, contractors and design professionals, as Florida Building Commission appeals process for School Boards differs from that of counties and other municipalities. Also, the District should pursue partial fee reimbursement from Zyscovich, Inc. in the amount of $185,900.00, pursuant to Article 2.1.4.5 and 2.1.10 of PSA. Finally, policies and procedures must be improved to ensure that all project related documents are included in each master project file. Our review revealed the need to improve several departmental operations, in order to benefit the District.
School Board Goals
| Goal 4 - All stakeholders will work together to build a better school system. | ||
| Goal 3 - All operations of the school system will demonstrate best practices while supporting student achievement. |
Financial Impact
The source of funds to perform the Internal Audit Reports is the General Fund budget allocation for the Office of the Chief Auditor. There is no financial impact to the School District.
Source of Additional Information
Pat Reilly 754 321-2400
Associated File Attachments
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Miramar Audit (Files) | |
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revision (Files) | |
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ExecutedARF (Files) |