April 1, 2014
SPEAKERS:
2. Diana Gutierrez (WITHDRAWN)
3. Tiffany Unger (WITHDRAWN)
5. Joy Gluska (WITHDRAWN)
March 31, 2014
SPEAKERS:
6. Michael Sirbola (ADDED)
OPEN ITEMS:
EE-3. Additional Recommendation ? 53-080V ? Professional Development Services for Non-Public Schools (WITHDRAWN)
Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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February 19, 2014 - Regular School Board Meeting
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February 25, 2014 - Special School Board Meeting
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March 4, 2014 - Special - Expulsions
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March 4, 2014 - Regular School Board Meeting
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
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Autism Awareness Month (SPECIAL ORDER - 11:15 A.M.)
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Proclamation in Recognition of Sexual Assault Awareness and Child Abuse Prevention (SPECIAL ORDER - 1:30 P.M.)
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School Library Month (SPECIAL ORDER - 1:50 P.M.)
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REPORTS
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Broward County Council of PTAs/PTSAs
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ESE Advisory Council
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Broward County Association of Student Councils and Student Advisor to the Board
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Technology Advisory Committee
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ESOL Leadership Council
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Gifted Advisory Council
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Employee Unions/Groups
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Facilities Task Force
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Supplier Diversity & Outreach Program Advisory Committee
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Diversity Committee
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Broward Education Foundation
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District Advisory Council
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CONSENT AGENDA
REPORTS CONTINUED
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Board Members
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Superintendent
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SPEAKERS
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1. Rhonda Ward
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2. Diana Gutierrez (WITHDRAWN)
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3. Tiffany Unger (WITHDRAWN)
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4. Sherwin Pinnock
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5. Joy Gluska (WITHDRAWN)
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6. Michael Sirbola (ADDED)
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CONSENT ITEMS
A. Resolutions
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A-1. Resolution in Support of Florida Road Safety & Teenage Safe Driving Awareness Week, April 6-13, 2014 (SPECIAL ORDER - 11:05 A.M.)
Adopt Resolution #14-78, in support of Florida Road Safety & Teenage Safe Driving Awareness Week, April 6-13, 2014. This attached Resolution recognizes April 6-13, 2014 as Florida Road Safety & Teenage Safe Driving Awareness Week in the State of Florida and is part of a public awareness campaign to spread information on safe driving practices. There is no financial impact to the District. |
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A-2. Resolution in Support of Broward County's Countywide Multi-jurisdictional Enhanced Local Mitigation Strategy
Adopt Resolution #14-79, in support of Broward County?s Countywide Multi-jurisdictional Enhanced Local Mitigation Strategy. See text of the resolution. A copy of the Broward County's Countywide Multi-jurisdictional Enhanced Local Mitigation Strategy, is available at the Board members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no financial impact to the District. |
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A-3. Resolution in Support of Administrative Professionals' Day - April 23, 2014
Adopt Resolution #14-80, in support of Administrative Professionals' Day, April 23, 2014. See text of the Resolution. There is no financial impact to the District. |
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A-4. Resolution in Support of National Educational Bosses' Week - May 19-23, 2014
Adopt Resolution #14-81, in Support of National Educational Bosses' Week - May 19-23, 2014. See text of the Resolution. There is no financial impact to the District. |
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A-5. Resolution in Support of Volunteer Appreciation Month (SPECIAL ORDER - 2:05 P.M.)
Adopt Resolution #14-82, in support of Volunteer Appreciation Month in Broward County Public Schools, April 1 - 30, 2014. The attached resolution recognizes the value and dedication of those who aid in guiding the education of our students by proclaiming the Month of April as Volunteer Appreciation Month. There is no financial impact to the District. |
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B. Board Members
E. Office of Strategy & Operations
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E-1. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification
Approve the recommendations of the Superintendent indicated in Exhibit 2. The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities (SREF), F.S. 1013.46, and Board Policy 7003. This item approves the recommendations of the Superintendent of Schools indicated in Exhibit 2. Further explanation is provided in Exhibit 1. The Qualification Selection Evaluation Committee (QSEC) convened on March 12, 2014, to review staff's recommendations in response to the submitted pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Exhibit 2. Contractor Pre-Qualification Staff Application Review Executive Summaries are available for review at the Supply Management & Logistics Department. There is no financial impact to the District. |
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F. Office of Academics
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F-1. New Event Agreement with Westfield Broward Mall for Broward County Week of the Ocean Exhibition
Approve Event Agreement for use of Broward Mall Facilities for Broward County Week of the Ocean Exhibition. The Agreement period is from May 7, 2014 through May 12, 2014. This agreement will provide the facilities to showcase student entries into the Broward County Week of the Ocean (WOTO) Marine Fair. WOTO is an annual marine fair and education program to encourage students to appreciate, protect, and use the ocean wisely. Students in grades K-12 in any Broward county public, private, or charter school, may submit entries to the fair in the following categories: ocean-themed posters, ocean-related science projects, marine crafts, ocean art, poetry, satire, underwater habitats, photography, sand sculpture, and CDs or DVDs on a marine topic. Entries are judged by professionals and displayed in a public place. Ribbons and trophies are awarded to first, second, and third place winners. WOTO is free and open to the public. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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G. Office of Human Resources
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G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2013-2014 School Year
Approve the personnel recommendations for the 2013-2014 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Substitute Teachers 3. Instructional Leaves There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs 2. Instructional Suspensions/Terminations There will be no financial impact to the School District. |
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G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) - Promotion(s) 3. Non-Instructional Reassignment(s) - Demotion(s) 4. Non-Instructional Substitutes/Temporary Employees 5. Non-Instructional Leave(s) - Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s) 11. Salary Adjustment Funding has been budgeted in the 2013-2014 school/fiscal year for all appointments through June 30, 2014. |
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G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination(s) Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015. There is no financial impact to the School District. |
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G-5. Supplemental Pay Positions - List #17
Approve the recommended supplemental pay positions of employees for the 2013-2014 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2013-2014 school year. Individuals listed meet the requirements for the supplemental positions. Funding has been budgeted in the 2013-2014 school/fiscal year for all supplements through June 30, 2014. |
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H. Office of the General Counsel
I. Office of the Superintendent
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I-1. Request to Move the June 3, 2014 and the June 17, 2014 Regular School Board Meetings to June 9, 2014 and June 24, 2014, Respectively
It is recommended that The School Board of Broward County, Florida move the June 3, 2014 and June 17, 2014 Regular School Board meetings to June 9, 2014 and June 24, 2014, respectively. Due to a conflict with 2014 graduation schedule, it is recommended that The School Board of Broward County, Florida move the June 3, 2014 and June 17, 2014 Regular School Board meetings to June 9, 2014 and June 24, 2014, respectively. The June 9, 2014 date has been chosen as several School Board Members will be traveling on June 10th to attend the Florida School Boards Association Annual Summer Conference in Tampa, Florida. As a result of these changes, the School Board Workshop scheduled for June 24, 2014 will be rescheduled to June 17, 2014. There is no financial impact to the District. |
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J. Office of Facilities & Construction
K. Office of Financial Management
L. Office of Portfolio Services
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L-1. New Charter School Agreement - AELAS of Florida, Inc., d/b/a The Albert Einstein Academy for Letters Arts and Sciences
Approve a new Charter School Agreement for AELAS of Florida, Inc., d/b/a The Albert Einstein Academy for Letters Arts and Sciences. On October 1, 2013, The School Board of Broward County, Florida, approved a charter application to start a new charter school during the 2014-2015, academic year. AELAS of Florida, Inc., d/b/a The Albert Einstein Academy for Letters Arts and Sciences will be the non-profit entity contracting with The School Board of Broward County, Florida. The Albert Einstein Academy for Letters Arts and Sciences will serve students in grades K-5 and will open in August 2014. Pursuant to Section 1002.33, Florida Statutes, the terms and conditions for the operation of a charter school shall be set forth by the charter school and The School Board of Broward County, Florida, in a written contractual agreement. This agreement shall constitute a school?s charter. In accordance with Florida Statutes, The School Board of Broward County, Florida, shall monitor and review the charter?s revenues, expenditures, and progress toward the goals established in the charter. This is for an opening of a new charter school. The Charter School will be located at 6501 West Commercial Boulevard, Tamarac, Florida 33319, which is in District 5. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K. C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-2. New Charter School Agreement - Haitian American Business Council, Inc., (HABC)
Approve a new Charter School Agreement for Haitian American Business Council, Inc., (HABC), on behalf of Maruge International School of Self-Knowledge (MISSK). On November 7, 2012, The School Board of Broward County, Florida, approved a charter application to start a new charter school during the 2013-2014, academic year. On June 25, 2013, Haitian American Business Council, Inc., (HABC), was approved to defer the opening of the school until the 2014-2015, school year. Maruge International School of Self-Knowledge (MISSK), will serve students in grades K-8 and will open in August 2014. Pursuant to Section 1002.33, Florida Statutes, the terms and conditions for the operation of a charter school shall be set forth by the charter school and The School Board of Broward County, Florida, in a written contractual agreement. This agreement shall constitute a school?s charter. In accordance with Florida Statutes, The School Board of Broward County, Florida, shall monitor and review the charter?s revenues, expenditures, and progress toward the goals established in the charter. This is for an opening of a new charter school. The Charter School will be located at 1170 Sunset Strip, Sunrise, Florida 33313, which is in District 5. The governing board members of Haitian American Business Council, Inc., (HABC), reside in Broward County, Florida, Douglasville, Georgia, and New York City, New York. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-3. New Charter School Agreement ? Riverside Science, Inc.
Approve a new Charter School Agreement for Riverside Science, Inc., on behalf of Broward Math and Science Schools. On November 5, 2013, The School Board of Broward County, Florida, approved a charter application to start a new charter school during the 2014-2015, academic year. Riverside Science, Inc., on behalf of Broward Math and Science Schools will be the non-profit entity contracting with The School Board of Broward County, Florida. Broward Math and Science Schools will serve students in grades K-12 and will open in August 2014. Pursuant to Section 1002.33, Florida Statutes, the terms and conditions for the operation of a charter school shall be set forth by the charter school and The School Board of Broward County, Florida, in a written contractual agreement. This agreement shall constitute a school?s charter. In accordance with Florida Statutes, The School Board of Broward County, Florida, shall monitor and review the charter?s revenues, expenditures, and progress toward the goals established in the charter. This is for an opening of a new charter school. The Charter School will be located at 6101 N.W. 31st Street, Margate, Florida 33063, which is in District 4. The governing board members of Riverside Science, Inc., reside in Broward, Miami-Dade, and Palm Beach Counties, Florida. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-4. Approval to Notify The Mount Hermon Educational Corporation of South Florida, Inc., of the Proposed Renewal of the Charter School Agreement
Authorize the Superintendent to notify The Mount Hermon Educational Corporation of South Florida, Inc., on behalf of Henry McNeal Turner Academy - 5418, of the proposed renewal of the Charter School Agreement and approve the Charter Renewal Program Review. Pursuant to Section 1002.33(8)(b), Florida Statutes, a school's Charter School Agreement may be renewed subject to a program review and provided that none of the statutory grounds for non-renewal have been documented. The Superintendent's Charter School Review Committee has reviewed and analyzed the renewal program review submitted by The Mount Hermon Educational Corporation of South Florida, Inc., on behalf of Henry McNeal Turner Academy - 5418. Notwithstanding the mitigating factors, the Committee has recommended a renewal with a specific remedial action clause in its Charter Agreement. It is requested that The School Board of Broward County, Florida, authorize the Superintendent to send the letter (Exhibit 2), notifying The Mount Hermon Educational Corporation of South Florida, Inc., on behalf of Henry McNeal Turner Academy - 5418, of the approval of the Charter Renewal Program Review and of the proposed five-year renewal with a specific remedial action clause. The attached Executive Summary specifies in detail the mitigating factors and grounds for the five-year renewal with a specific remedial action clause. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-5. Approval to Notify The Charter Schools of Excellence, Inc., of the Proposed Renewal of its Charter School Agreement (CSE Riverland - 5281)
Authorize the Superintendent to notify The Charter Schools of Excellence, Inc., on behalf of Charter School of Excellence - Riverland (5281), of the proposed renewal of the Charter School Agreement and approve the Charter Renewal Program Review. Pursuant to Section 1002.33(8)(b), Florida Statutes, a school's Charter School Agreement may be renewed subject to a program review and provided that none of the statutory grounds for non-renewal have been documented. The Superintendent's Charter School Review Committee has reviewed and analyzed the renewal program review submitted by The Charter Schools of Excellence, Inc., on behalf of Charter School of Excellence - Riverland (5281). Notwithstanding the mitigating factors, the Committee has recommended a renewal with a specific remedial action clause in its Charter Agreement. It is requested that The School Board of Broward County, Florida, authorize the Superintendent to send the letter (Exhibit 2), notifying The Charter Schools of Excellence, Inc., on behalf of Charter School of Excellence - Riverland (5281), of the approval of the Charter Renewal Program Review and of the proposed five-year renewal with a specific remedial action clause. The attached Executive Summary specifies in detail the mitigating factors and grounds for the five-year renewal with a specific remedial action clause. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-6. Approval to Notify The Charter Schools of Excellence, Inc., of the Proposed Renewal of its Charter School Agreement (CSE Tamarac 2 - 5291)
Authorize the Superintendent to notify The Charter Schools of Excellence, Inc., on behalf of Charter School of Excellence - Tamarac 2 (5291), of the proposed renewal of the Charter School Agreement and approve the Charter Renewal Program Review. Pursuant to Section 1002.33(8)(b), Florida Statutes, a school?s Charter School Agreement may be renewed subject to a program review and provided that none of the statutory grounds for non-renewal have been documented. The Superintendent's Charter School Review Committee has reviewed and analyzed the renewal program review submitted by The Charter Schools of Excellence, Inc., on behalf of Charter School of Excellence - Tamarac 2 (5281). Notwithstanding the mitigating factors, the Committee has recommended a renewal with a specific remedial action clause in its Charter Agreement. It is requested that The School Board of Broward County, Florida, authorize the Superintendent to send the letter (Exhibit 2), notifying The Charter Schools of Excellence, Inc., on behalf of Charter School of Excellence - Tamarac 2 (5291), of the approval of the Charter Renewal Program Review and of the proposed five-year renewal with a specific remedial action clause. The attached Executive Summary specifies in detail the mitigating factors and grounds for the five-year renewal with a specific remedial action clause. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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L-7. Approval to Notify RISE Education Schools, Inc., (RISE Academy of Science and Technology - 5420), of the Proposed Renewal of the Charter School Agreement.
Authorize the Superintendent to notify RISE Education Schools, Inc., on behalf of RISE Academy of Science and Technology - 5420, of the proposed renewal of the Charter School Agreement and approve the Charter Renewal Program Review. Pursuant to Section 1002.33(8)(b), Florida Statutes, a school's Charter School Agreement may be renewed subject to a program review and provided that none of the statutory grounds for non-renewal have been documented. The Superintendent's Charter School Review Committee has reviewed and analyzed the renewal program review submitted by RISE Education Schools, Inc., on behalf of RISE Academy of Science and Technology - 5420. Notwithstanding the mitigating factors, the Committee has recommended a renewal with a specific remedial action clause in its Charter Agreement. It is requested that The School Board of Broward County, Florida, authorize the Superintendent to send the letter (Exhibit 2), notifying RISE Education Schools, Inc., on behalf of RISE Academy of Science and Technology - 5420, of the approval of the Charter Renewal Program Review and of the proposed five-year renewal with a specific remedial action clause. The attached Executive Summary specifies in detail the mitigating factors and the grounds for the five-year renewal with a specific remedial action clause. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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OPEN ITEMS
AA. Resolutions
BB. Board Members
CC. Board Policies
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CC-1. Policy 4002.14 - Selection and Appointment of School-Based Administrators
Approve revision of Policy 4002.14 at this first reading. A committee was created to revise the policy in an effort to align it with the District?s current organizational structure and include procedures for including community input in the selection process. The revisions were discussed at the December 10, 2013 School Board Workshop, the January 16, 2014 Public Rule Development Meeting and the February 11, 2014 School Board Workshop. There is no financial impact to the District. |
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CC-2. Policy 4002.33 - Experience for School Administrative Positions
Delete policy at this first reading. A committee was created to revise Policy 4002.14, Selection and Appointment of School-Based Administrators. The revisions to that policy include experience for school-based administrative positions. The revisions were discussed at the December 10, 2013 School Board Workshop, the January 16, 2014 Public Rule Development Meeting and the February 11, 2014 School Board Workshop. There is no financial impact to the District. |
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CC-3. Policy 4011.3 - Advertising Principalship Vacancies
Delete policy at this first reading. A committee was created to revise Policy 4002.14, Selection and Appointment of School-Based Administrators. The revisions to that policy include the process for advertising school principal vacancies. The revisions were discussed at the December 10, 2013 School Board Workshop, the January 16, 2014 Public Rule Development Meeting and the February 11, 2014 School Board Workshop. There is no financial impact to the District. |
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CC-4. Revision to Policy 1.7 - School Board-Established Advisory Committees and Appointment of A School Board Member Representative(s) to Committee(s)
Approve the revisions to Policy 1.7 School Board-Established Advisory Committees and Appointment of A School Board Member Representative(s) to Committee(s)at first reading. At the June 26, 2013 School Board Workshop, staff recommended revisions to Policy 1.7 to ensure consistent governance across all School Board-Established Advisory Committees and to enhance the policy process for the establishment of School Board Established Advisory Committees and appointments of School Board Member representatives to committees. At this workshop, staff was requested to work with the Chairs of existing advisory committees to recommend revisions to the policy. Accordingly, a work group met on August 26, 2013 and on November 20, 2013 to discuss and review proposed revisions to Policy 1.7. Although all of the Chairs from the School Board-Established Advisory Committees were invited to participate, actual participants of the work group included: representatives from the District Advisory Committee, Diversity Committee, ESE Committee, Parent Community Involvement Task Force, and the Facilities Task Force. On February 13, 2014, a Public Rule Development Meeting was subsequently held to share the proposed policy rewrite with the public. Comments from this meeting were taken in consideration and additional revisions were incorporated within the policy. The proposed policy rewrite was presented to the School Board at the February 25, 2014 School Board Workshop. Staff shared the following highlights of the proposed rewrite: * Includes a preamble to policy outlining the intended purpose of School Board Established Committees (Committees) * Establishes process to create and dissolve Committees * Aligns the election of Committee leadership and sets term limits for chair and vice-chair of Committees * Aligns appointment process and appointment term to school year * Simplifies current process for appointments * Does not establish term limits for appointment or limit appointment to one Committee * Expands appointment residence to entire District * Establishes Committee members are public officers and requires the execution of a Conflict of interest form * Requires all Committee members participate in annual training prior to gaining voting privileges * Outlines Committee chairs will meet with the Superintendent to collaborate on annual goals and objectives * Mandates all Committees have a finite and set membership for the year * Stipulates any documentation, electronic and social media includes disclaimer that the opinions of the Committee are not binding and do not necessarily reflect the opinions of the School Board or individual Board Members Additional revisions requested at this workshop were subsequently incorporated into the policy rewrite and are presented for approval with this item. The most recent revisions are identified by double underlines included in Exhibit 1. Upon School Board approval, appropriate measures will be taken to communicate these revisions to all stakeholders. There is no financial impact to the District. |
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CC-5. Revision to Policy 1001 - Rule Adoption and Rule Making
Approve the revisions to Policy 1001 - Rule Adoption and Rule Making at first reading. At the June 26, 2013 School Board Workshop, staff recommended revisions to Policy 1001 to modify the rule adoption process in an effort to reduce the time required to revise a policy. The current policy requires five independent meetings (two workshops, one public rule development meeting, two regular school board meetings) prior to any policy revision being finalized. This process can take up to six months to complete. At the June 26, 2013 School Board Workshop, staff recommended the five-step process be consolidated to a two-step process in compliance with Florida State Statutes. The feedback provided by Board Members in response to this recommendation was to request the process consist of three meetings: School Board workshop, a public rule development meeting (second workshop), and a final adoption at a subsequent Regular School Board meeting. Additionally, the Board requested staff to work with the District Advisory Committee (DAC) to consolidate their ?looping? process, as it serves as a surrogate mechanism to provide public feedback on proposed policy revisions. Subsequently, staff met with a DAC Sub-Committee to review the ?looping? process. This effort resulted in a recommendation from DAC to pilot a modified process, which substantially shortens the amount of time associated with DAC garnering a formal position on proposed revisions to policy. This, along with feedback from the Public Rule Development Meeting held on February 13, 2014, was shared with School Board Members at the February 25, 2014 School Board Workshop (Presentation attached as Exhibit 3). Highlights of the proposed revision to Policy 1001 include; * Modifies the current five-step process to a three-step process for policy revision (workshop, public rule development meeting [second workshop], and final adoption). * Identifies the Office of the Chief of Staff to coordinate all revisions to policy. * Clarifies all notice requirements be in accordance with Florida State Statutes. * Aligns all policy update and reporting requirements with Florida State Statutes. In conjunction with this recommended policy revision, staff has developed a web-based application to allow the public to provide feedback on proposed policy revisions without having to attend any of the public meetings. This application will be launched in conjunction with the final adoption of the recommended policy revisions and allow staff to provide this additional feedback with subsequent revisions. Upon School Board approval, appropriate measures will be taken to communicate these revisions to all stakeholders. There is no financial impact to the District. |
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CC-6. Revisions to Policy 5006: Suspension and Expulsion
Approve revisions to Policy 5006: Suspension & Expulsion at this first meeting. Revisions to Policy 5006 (Suspension and Expulsion) have been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making. The revisions were discussed at the first Board Workshop on November 12, 2013; at the Public Rule Development on December 18, 2013 and at the Second Board Workshop on February 25, 2014. The Chart of Substantive Changes reflects the revisions for the policy addendum. All changes are being proposed for 2014-2015. There is no financial impact to the District. |
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CC-7. Revisions to Policy 5.8: Code of Student Conduct 2013-2016
Approve revisions to Policy 5.8: Code of Student Conduct 2013-2016 at this first meeting. An addendum to Policy 5.8 (Code of Student Conduct) has been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making. The revisions were discussed at the first Board Workshop on November 12, 2013; at the Public Rule Development on December 18, 2013 and at the Second Board Workshop on February 25, 2014. The Chart of Substantive Changes reflects the revisions for the policy addendum. All changes are being proposed for 2014-2015. There is no financial impact to the District. |
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CC-8. Revisions to School Board Policy 3320 - Purchasing Policies
Approve the revisions to School Board Policy 3320 - Purchasing Policies at this first reading. School Board Policy 3320 governs the purchasing rules used by the District. The proposed changes to the policy include, but are not limited to, clarification of certain provisions and amending dollar limits on contracts that require Board approval. In accordance with School Board Policy 1001, this policy has completed the review process at the September 10, 2013, School Board Workshop; the October 17, 2013, Public Rule Development Meeting; the December 10, 2013, School Board Workshop; and was approved as amended at first reading at the February 4, 2014, Regular School Board Meeting (RSBM). Unfortunately after the Board's approval, it was discovered that the policy was inadvertently not advertised for the RSBM prior to the meeting date, hence the rescheduling of the policy for this RSBM. This revised policy has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
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CC-9. Revised Job Descriptions for the Director, Literacy Position
Adopt the revised job description for the Director, Literacy position. This is the final reading. The job description for the Director, Literacy position, was identified for a revision through the 2013-2014 Superintendent's Organizational Chart. The revision will ensure the job description accurately reflects the required minimum and preferred qualifications, accountability, goal and appropriate salary band of the position. The modifications presented better align to the District's Strategic Plan. Revision of the job description represents an impact in the salary band of the position. The position is filled and will not require staffing changes. Copies of all supporting documents are available at the Board Members? Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no financial impact to the District. |
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CC-10. Revised Job Description for the Director, English for Speakers of Other Languages (ESOL) Position
Adopt the revised job description for the Director, English Speaker of Other Languages (ESOL) position. This is the final reading. The job description is being revised to update the qualifications and performance responsibilities of the position based upon the expected scope of work. The revision will ensure that the job description accurately reflects the required minimum and preferred qualifications, accountability, goal and appropriate salary band of the position. The modifications proposed align with other roles of similar level of accountability identified within the Department of Instruction & Interventions. Revision of the job description impacts the salary band of the position. The position is filled and will not require staffing changes. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no additional financial impact to the District. |
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DD. Office of the Chief Auditor
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DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools
Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools. An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1. The Audit report represents 9 schools in which a total of 6 schools had no audit findings and 3 had some audit findings. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's March 13, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2013-2014
Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2013-2014. Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), School Board Policy 1002.1 and School Board Policy 3204. The Audit report represents 34 locations in which a total of 33 locations had no audit findings and 1 location had audit findings. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's March 13, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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DD-3. Current Status Update of the Cooper City High School Design Build Project #1931/P000877 Shell Subcontractor's Performance & Payment Bonds Status
Receive Current Status Update of the Cooper City High School Design Build Project #1931/P000877 Shell Subcontractor's Performance & Payment Bonds Status. In accordance with the 2013 - 2014 Audit Plan, the Office of the Chief Auditor performed a Current Status Update of the Review of the Cooper City High School Design Build Project # 1931/P000877. The report consists of a review of the Current Status responses from management and an analysis of the supporting documentation associated with their reported actions to date. The objectives of our audit were to review Current Status responses from the Office of Facilities and Construction (OFC) and report the results and actions to the Audit Committee and the School Board; review and analyze actions taken to address the findings/recommendations in the original report; review and report on procedural internal control weaknesses identified in the original audit report; document organizational or procedural changes associated with the previously identified items; report recommendations to the administration, if needed. The Office of the Chief Auditor (OCA) has identified that the status of the three findings/recommendations from the original audit report remain ongoing. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's March 13, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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DD-4. Current Status Update of the McGladrey, LLP Operational Review of the Office of Facilities and Construction
Receive Current Status Update of the McGladrey, LLP Operational Review of the Office of Facilities and Construction. In accordance with the 2013-2014 Audit Plan, the Office of the Chief Auditor has performed a Current Status Update of McGladrey LLP's Operational Review of the Office of Facilities and Construction (OFC). In February 2013, McGladrey LLP also performed a Follow-up to their Operational Review of the Office of Facilities and Construction. The report consists of a review of the Current Status responses from management and an analysis of the supporting documentation associated with their reported actions to date. The objectives of this audit were to review Current Status responses from the OFC and report the results and actions to the Audit Committee and the School Board; review and analyze actions taken to address the observations/recommendations in the original audit and follow-up report; review and report on procedural internal control weaknesses identified in the original audit report; document organizational or procedural changes associated with the previously identified items; report recommendations to the administration, if needed. The Office of the Chief Auditor (OCA) has identified that of the original forty three observations/recommendations, twenty have been implemented, five are implemented, but not in use, and eighteen are ongoing. The Current Status Update provides detailed analysis of management's responses to the observations and OCA's conclusions regarding the status of the implementation of each recommendation. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee?s March 13, 2014 meeting. Copies of the Current Status Update of the McGladrey, LLP Operational Review of the Office of Facilities and Construction is available at the Board Members? Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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EE. Office of Strategy & Operations
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EE-1. Grant Applications - Post-submission
Approve the submission of the following grant applications: A. Dollar General Literacy Grant, $30,000 (requested) B. John C. Graves Charitable Fund, $100,000 (requested) C. 2014 Ignite! Innovation Grant Program, $25,000 (requested) D. Kids in Need, $375 (awarded) E. 2013-2014 Title I School Improvement Initiative [Section 1003(a)], $918,609 (requested) F. Walmart Local Facility Giving Program, $4,500 ($1,500 awarded, $3,000 additional requested) Copies of the Grant Applications are available at the Board members' Office on the 14th floor of the K. C. Wright Administration Center and executive summaries are available online via the Broward County Public Schools eAgenda at:http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. The positive potential financial impact, if all projects are funded, is $1,078,484 from various sources. There is no additional financial impact to the District. |
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EE-2. Agreement for the Maintenance and Support Services for the Live Fire Training Systems at District Fire Academy
Approve Agreement between The School Board of Broward County, Florida (SBBC), and Kidde Fire Trainers, Inc. TITLE: Maintenance and Support Services for Live Fire Training Systems at SBBC Fire Academy; LOCATION: SBBC Fire Academy; AMOUNT: $174,593 (over 4 years) The Fire Academy currently owns a Live Fire Training System manufactured by Kidde Fire Trainers, Inc. This equipment provides hands-on training in extinguishing fires in a car, a tank, and a tanker truck. This is vital equipment used to train students at the Fire Academy. To ensure proper operation and especially to provide a safe environment for students and staff, this equipment must be strictly maintained and repaired. The contract will provide for the necessary services over a period of four (4) years, with a contract period of April 1, 2014, through March 31, 2018. RLI 14-071T was released to establish that Kidde Fire Trainers, Inc., was the only vendor who could provide factory-authorized service technicians to supply these services. Pricing will be as follows: year one - $41,733; year two- $42,984; year three- $44,274, and year four- $45,602. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact will be $174,593 over a period of four (4) years. All expenditures for this contract will come from the existing, approved Workforce Education budget. |
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EE-3. Additional Recommendation - 53-080V - Professional Development Services for Non-Public Schools
WITHDRAWN Approve the additional expenditure for 53-080V - Professional Development Services for Non-Public Schools. This contract provides professional development services to all non-public schools that have applied for services from the District under provisions of the Title II, Part A. The professional development provides for teacher and principal trainings through increased student academic achievement and holding schools accountable for improvements in student academic achievement. It is recommended that the School Board authorize an additional expenditure of $450,000 to the subject contract, which will cover the expenditures through the term of the contract. The term of the original contract was through July 17, 2013, and the contract was renewed from July 18, 2013, through July 17, 2014. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Office of Talent Development to continue purchasing professional development services for non-public schools. 53-080V was previously approved on February 20, 2013, with a spending authority of $400,000. This recommendation is for an additional $450,000 and will provide for an approximate total expenditure of $850,000. |
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EE-4. Additional Recommendation - 10-080N - Research and Program Evaluation Consultant Services
Approve the additional expenditure for 10-080N - Research and Program Evaluation Consultant Services. This contract provides research and program evaluation services for the District. Services may include, but are not limited to, needs assessments, development of evaluation plans and research designs, data collection (e.g. surveys, focus groups), data analysis, instrument or test development, policy review, interpretation of results, and preparation of recommended reports. There has been an increase in the use of the projects that require this type of service. It is recommended that the School Board authorize an additional expenditure of $350,000 to the subject contract, which will cover the expenditures for an additional 16 months for the term of the contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the various locations to continue purchasing through June 30, 2015. 10-080N was previously approved on April 23, 2010, with a spending authority of $400,000. This recommendation is for an additional $350,000 and will provide for an approximate total expenditure of $750,000. |
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EE-5. First Amendment to the 2014 Hallandale Beach Community Redevelopment Agency Agreement
Approve an amendment to the executed agreement correcting the termination date of the agreement. The attached First Amendment to the 2014 Hallandale Beach Community Redevelopment Agency Agreement is to correct a scrivener's error in the original agreement approved on December 17, 2013, (Page 2, September 30, 2013 should read September 30, 2014). The agreement serves to support the Building Bridges: Strong Families + Strong Communities = Student Success Program at Gulfstream Middle School. The amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement amendment will be executed after School Board approval. There is no additional financial impact to the District. |
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FF. Office of Academics
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FF-1. Amendment #001 to the Road to Child Outcomes Contract between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida
Approve Amendment #001 to the Road to Child Outcomes Contract between ELC of Broward County, Florida and SBBC. The ELC awarded the District's Early Childhood Education (ECE) Department the Road to Child Outcomes grant to support high quality care and education at external childcare providers in the Southern Cluster of Broward County. Through a focus on the child, family, teacher and learning environment, master teacher teams, parent educators, and a mental health specialist are currently providing direct services and support to 16 centers, 94 classrooms, and over 1,200 children in implementation of this grant. The parties to this Amendment hereby agree to amend the following sections of this contract: * Performance Bond Requirement (Section Eliminated) * Definitions of Terms (Revision and Insertion of Terms) * General Description, Authority (Update of State Statute References) * Schedule and Description of Deliverables (Update of State Statute References) * Records and Documentation (Update of State Statute References) * Audit Requirements Related Parties Disclosures and Auditor Workplace on Internal Controls (Update of State Statute References) This amendment to the contract has been reviewed and approved as to form and legal content by the Office of the General Counsel. The ELC will sign this contract following the School Board approval. The positive financial impact with this grant to the District is $827,894. The source of funds is the ELC. There is no additional financial impact to the District. |
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GG. Office of Human Resources
HH. Office of the General Counsel
II. Office of the Superintendent
JJ. Office of Facilities & Construction
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JJ-1. Change Order #4 - Dania Elementary - Vaughn, Wunsch, Masullo Architects, P.A. - Fire Sprinkler Protection and - Fire Alarm System Replacement - Project No. P.000012
Approve Change Order #4, Dania Elementary, Vaughn, Wunsch, Masullo Architects, P.A., Fire Sprinkler Protection and Fire Alarm System Replacement, Project No. P.000012, in the amount of $46,796, 864 days, and increase the Budget by $150,192 which will come from the Capital Projects Reserve. Change Order #4, $46,796, 864 days Dania Elementary Vaughn, Wunsch, Masullo Architects, P.A. Fire Sprinkler Protection and Fire Alarm System Replacement Project No. P.000012 Refer to Exhibits 1 and 3 for detailed information. Additional Budget is being requested to cover the additional costs associated with the project. Based on the attached Project Funds Allocation, there is an additional financial impact of $150,192 which will come from the Capital Projects Reserve. |
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KK. Office of Financial Management
LL. Office of Portfolio Services
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LL-1. Premium Services Agreements Approval - The City of Pembroke Pines, (Location Numbers 5051; 5081; and 5121)
Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and The City of Pembroke Pines. As part of the District's Venture Design Initiative, and pursuant to Section 1002.33(20)(b), Florida Statutes, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services with The City of Pembroke Pines. The attached agreements delineate the negotiated terms as well as the structure and components that will comprise the services purchased by the Schools. A copy of all supporting documents is available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. W. Administration Center. These agreements have been approved as to form and legal content by the Office of the General Counsel. There is estimated positive revenue to the District in the amount of $1,500 for these 2013-2014 Premium Service Agreements. This amount is based on the minimum contracted hours and may increase depending on the actual hours of service delivered throughout the academic year. |
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LL-2. Premium Services Agreement Approval - The Charter Schools of Excellence, Inc., (Charter School of Excellence, Fort Lauderdale 2, Location Number 5394)
Approve the Premium Services Agreement between The School Board of Broward County, Florida (SBBC), and The Charter Schools of Excellence, Inc. As part of the District's Venture Design Initiative, and pursuant to Section 1002.33(20)(b), Florida Statutes, the Innovative Programs Design/Support Department has negotiated the terms of a Premium Services Agreement for fee-supported services with The Charter Schools of Excellence, Inc. The attached agreement delineates the negotiated terms as well as the structure and components that will comprise the services purchased by the School. A copy of all supporting documents is available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. W. Administration Center. This agreement has been approved as to form and legal content by the Office of the General Counsel. There is estimated positive revenue to the District in the amount of $500 for this 2013-2014 Premium Service Agreement. This amount is based on the minimum contracted hours and may increase depending on the actual total hours of service delivered throughout the academic year. |
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ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
Related Downloadable Files
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021914 Regular Meeting | ||
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022514 Special Meeting | ||
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030414 Regular Meeting |