April 01, 2014
Status:
Open Agenda
Approve the revisions to Policy 1.7 School Board-Established Advisory Committees and Appointment of A School Board Member Representative(s) to Committee(s)at first reading.
At the June 26, 2013 School Board Workshop, staff recommended revisions to Policy 1.7 to ensure consistent governance across all School Board-Established Advisory Committees and to enhance the policy process for the establishment of School Board Established Advisory Committees and appointments of School Board Member representatives to committees.
At this workshop, staff was requested to work with the Chairs of existing advisory committees to recommend revisions to the policy. Accordingly, a work group met on August 26, 2013 and on November 20, 2013 to discuss and review proposed revisions to Policy 1.7. Although all of the Chairs from the School Board-Established Advisory Committees were invited to participate, actual participants of the work group included: representatives from the District Advisory Committee, Diversity Committee, ESE Committee, Parent Community Involvement Task Force, and the Facilities Task Force.
On February 13, 2014, a Public Rule Development Meeting was subsequently held to share the proposed policy rewrite with the public. Comments from this meeting were taken in consideration and additional revisions were incorporated within the policy. The proposed policy rewrite was presented to the School Board at the February 25, 2014 School Board Workshop. Staff shared the following highlights of the proposed rewrite:
* Includes a preamble to policy outlining the intended purpose of School Board Established Committees (Committees)
* Establishes process to create and dissolve Committees
* Aligns the election of Committee leadership and sets term limits for chair and vice-chair of Committees
* Aligns appointment process and appointment term to school year
* Simplifies current process for appointments
* Does not establish term limits for appointment or limit appointment to one Committee
* Expands appointment residence to entire District
* Establishes Committee members are public officers and requires the execution of a Conflict of interest form
* Requires all Committee members participate in annual training prior to gaining voting privileges
* Outlines Committee chairs will meet with the Superintendent to collaborate on annual goals and objectives
* Mandates all Committees have a finite and set membership for the year
* Stipulates any documentation, electronic and social media includes disclaimer that the opinions of the Committee are not binding and do not necessarily reflect the opinions of the School Board or individual Board Members
Additional revisions requested at this workshop were subsequently incorporated into the policy rewrite and are presented for approval with this item. The most recent revisions are identified by double underlines included in Exhibit 1.
Upon School Board approval, appropriate measures will be taken to communicate these revisions to all stakeholders.
There is no financial impact to the District.
Requested Action
Approve the revisions to Policy 1.7 School Board-Established Advisory Committees and Appointment of A School Board Member Representative(s) to Committee(s)at first reading.
Summary
At the June 26, 2013 School Board Workshop, staff recommended revisions to Policy 1.7 to ensure consistent governance across all School Board-Established Advisory Committees and to enhance the policy process for the establishment of School Board Established Advisory Committees and appointments of School Board Member representatives to committees.
At this workshop, staff was requested to work with the Chairs of existing advisory committees to recommend revisions to the policy. Accordingly, a work group met on August 26, 2013 and on November 20, 2013 to discuss and review proposed revisions to Policy 1.7. Although all of the Chairs from the School Board-Established Advisory Committees were invited to participate, actual participants of the work group included: representatives from the District Advisory Committee, Diversity Committee, ESE Committee, Parent Community Involvement Task Force, and the Facilities Task Force.
On February 13, 2014, a Public Rule Development Meeting was subsequently held to share the proposed policy rewrite with the public. Comments from this meeting were taken in consideration and additional revisions were incorporated within the policy. The proposed policy rewrite was presented to the School Board at the February 25, 2014 School Board Workshop. Staff shared the following highlights of the proposed rewrite:
* Includes a preamble to policy outlining the intended purpose of School Board Established Committees (Committees)
* Establishes process to create and dissolve Committees
* Aligns the election of Committee leadership and sets term limits for chair and vice-chair of Committees
* Aligns appointment process and appointment term to school year
* Simplifies current process for appointments
* Does not establish term limits for appointment or limit appointment to one Committee
* Expands appointment residence to entire District
* Establishes Committee members are public officers and requires the execution of a Conflict of interest form
* Requires all Committee members participate in annual training prior to gaining voting privileges
* Outlines Committee chairs will meet with the Superintendent to collaborate on annual goals and objectives
* Mandates all Committees have a finite and set membership for the year
* Stipulates any documentation, electronic and social media includes disclaimer that the opinions of the Committee are not binding and do not necessarily reflect the opinions of the School Board or individual Board Members
Additional revisions requested at this workshop were subsequently incorporated into the policy rewrite and are presented for approval with this item. The most recent revisions are identified by double underlines included in Exhibit 1.
Upon School Board approval, appropriate measures will be taken to communicate these revisions to all stakeholders.
School Board Goals
| Goal 3: Effective Communication | ||
| Goal 2: Continuous Improvement |
Financial Impact
There is no financial impact to the District.
Source of Additional Information
Jeffrey Moquin 754 321-2650
Associated File Attachments
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Policy 1.7 Rewrite (Files) | |
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Current Policy 1.7 (Files) | |
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2-25-14 Workshop Presentation Policy 1.7 (Files) | |
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ExecutedARF & Amendment (Files) |