Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
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1. May 2, 2006 – Regular School Board Meeting
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2. May 16, 2006 – Special – Student Expulsions
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ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS
REPORTS
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1. District Advisory Council
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2. Broward County Council PTA
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3. ESE Advisory Council
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4. Broward County Association of Student Councils and Student Advisor
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5. Technology Advisory Committee
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6. ESOL Leadership Council
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7. Employee Unions
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8. Facilities Task Force
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9. Supplier Diversity & Outreach Program Advisory Committee
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10. Diversity Committee
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CONSENT AGENDA
REPORTS CONTINUED
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1. Board Members
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2. Superintendent
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SPEAKERS
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1. Donna Shubert
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2. Barney Schlesinger
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3. Melody Moyse
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4. Willie Lawson, III
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5. Kim Carr
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6. Christy Encarnacion
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CONSENT ITEMS
A. Resolutions
B. Board Members
D. Office of The Chief Auditor
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1. D-1. Review of the Office of the General Counsel
Receive the Review of the Office of the General Counsel. In accordance with the Office of the Chief Auditor’s Audit Plan for the 2005-2006 fiscal year, S. Davis & Associates, P.A. was engaged to perform a review of the Office of General Counsel within the School Board of Broward County (SBBC). S. Davis & Associates, P.A.’s staff performed the agreed-upon procedures and have provided audit recommendations relating to strengthening operations in the area of monitoring and evaluating outside attorneys and reporting requirements of the Office of the General Counsel. This report is intended to be used as a resource tool for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 4, 2006 meeting. The source of funds for the Audit is the General Fund budget allocation for the Office of the Chief Auditor. The Audit fee paid to S. Davis & Associates, for performing the audit report was $32,000. |
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2. D-2. Audit of the Internal Funds at 8 Schools in the North Area
Receive Report on Audit of the Internal Funds at 8 Schools in the North Area. Audited the Internal Funds of the schools listed below for the fiscal year ended June 30, 2005 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. One of the schools had minor audit exceptions, which were not considered to be material weaknesses. Schools Fiscal Year *Coral Springs Elementary School 2005 Coral Springs Middle School 2005 *Cross Creek School 2005 *Crystal Lake Community School 2005 *Crystal Lake Middle School 2005 *Pompano Beach High School 2005 *Pompano Beach Middle School 2005 *Tradewinds Elementary School 2005 *Denotes Schools With No Audit Exceptions The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 4, 2006 meeting. The source of funds to perform the Internal Audit Reports was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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3. D-3. Audit of the Internal Funds at 9 Schools in the South Area
Receive Report on Audit of the Internal Funds at 9 Schools in the South Area. Audited the Internal Funds of the schools listed below for the fiscal year ended June 30, 2005 as authorized by the State Board of Education Rule 6A-1.087(2), Florida Administrative Code and School Board Policy 1002.1. Schools Fiscal Year *Chapel Trail Elementary School 2005 *Cooper City Elementary School 2005 *Glades Middle School 2005 *Hollywood Central Elementary School 2005 *Hollywood Hills Elementary School 2005 *Lanier-James Education Center 2005 *Pines Middle School 2005 *Pioneer Middle School 2005 *Silver Shores Elementary School 2005 *Denotes Schools With No Audit Exceptions The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s May 4, 2006 meeting. The source of funds to perform the Internal Audit Reports was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
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E. Office of Deputy Superintendent, Operations
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1. E-1. Bid/RFP And Other Financial Recommendations Less Than $500,000
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 26-147X; TITLE: Fertilizers, Pesticides and Related Lawn Chemicals; CONTRACT PERIOD: July 1, 2006 through June 30, 2007; LOCATION: Physical Plant Operations; AMOUNT: $300,000 BID/RFP: 27-022B; TITLE: Ice Machines, Bins and Accessories; CONTRACT PERIOD: July 1, 2006 through June 30, 2008; LOCATION: Various; AMOUNT: $175,000; M/WBE VENDOR: Includes an award recommendation to one certified M/WBE Vendor: Lace Foodservice (Hispanic American M/WBE: Miami, Florida) BID/RFP: 27-041X; TITLE: Grass: Sod, Sprigs and Seed; CONTRACT PERIOD: July 1, 2006 through June 30, 2007; LOCATION: Physical Plant Operations; AMOUNT: $325,000; M/WBE VENDOR: Includes an award recommendation to one certified M/WBE Vendor: Mullings Engineering Services (M/WBE African American: Sunrise, Florida) Board approval of these Bid/RFP recommendations does not mean that the amounts shown will be spent. These amounts represent the spending authority recommended from available funds already included in various school/department/center budgets. The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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2. E-2. Additional Recommendations On Existing Contracts Less Than $500,000
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACTS: 1. 22-164E – Copier Machines; Duplicating/Printing/Copy Equipment (additional expenditure of $400,000 requested; $500,000 previously approved on 9/21/04; $400,000 previously approved on 5/20/03; $250,000 originally approved on 10/16/01) It is recommended that the School Board authorize an additional expenditure of $400,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow schools, departments and centers to continue leasing Xerox copiers as required through September 30, 2006 or as renewed, and will provide for an approximate total expenditure of $1,550,000 for the award period. Note: This additional expenditure is requested in order to allow schools, departments and centers the ability to continue leasing copier machines for the start of the new fiscal year. An Invitation to Bid is being currently written to incorporate new specification changes for this commodity. The Putnam County Commissioners bid was piggybacked to replace copier machines removed by defaulted Accelerated Business Solutions. 2. 23-045B – Speech and Language Therapy Services (additional expenditure $250,000 requested; $1,000,000 previously approved 5/17/05; $800,000 previously approved 9/21/04; $550,000 previously approved on 11/04/03; $650,000 originally approved on 10/01/02) It is recommended that the School Board authorize an additional expenditure of $250,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow schools, departments and centers to continue purchasing speech and language therapy services through June 30, 2006, and will provide for an approximate total expenditure of $3,250,000 for the award period. B. APPROVAL FOR A RENEWAL ON THE FOLLOWING CONTRACTS: 1. 23-041N – (RFP) Financial Advisory Services (additional expenditure of $0; $0 requested on 5/3/05; $0 originally approved on 7/30/02) It is recommended that the contract with Public Financial Management, Inc. and Fidelity Financial Services, L.C. to serve as Co-Financial Advisors be renewed for an additional year from September 3, 2006 through September 2, 2007, in accordance with General Condition 5.3 of the RFP, authorizing contract renewal. This recommendation is not a request for an additional expenditure. This recommendation will allow the Treasurer’s Office to continue purchasing financial advisory services as required through September 2, 2007. NOTE: Fees will be paid from proceeds of financings completed. There is no financial impact to the District. C. APPROVAL FOR A RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 25-014B – Service and Repair of Commercial and Domestic Sewing Machines (additional expenditure $100,000 requested; $150,000 originally approved on 6/15/04) It is recommended that the contract with Ace Sewing & Vacuum be renewed for an additional year from July 1, 2006 through June 30, 2007 in accordance with Special Condition 5 of the bid, authorizing contract renewal; and that the School Board authorize an additional expenditure of $100,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Family and Consumer Sciences Department to continue purchasing the service and repair of sewing machines as required through June 30, 2007, and will provide for an approximate total expenditure of $250,000 for the award period. D. APPROVAL FOR A RENEWAL AND APPROVAL OF FOURTH AMENDMENT TO AGREEMENT WITH VISTA HEALTHPLAN, INC., ON THE FOLLOWING CONTRACT: 1. 24-088V – (RFP) Kid’s Health Insurance for School Board Employee Dependents (additional expenditure of $0 requested; $0 previously approved on July 26, 2005; $0 previously approved on 10/11/05; $0 originally approved on 11/4/03) It is recommended that the contract with Vista Healthplan, Inc. be renewed for an additional year from January 1, 2007 through December 31, 2007, and that the Fourth Amendment to Agreement with Vista Healthplan, Inc. be approved. The purpose of the Fourth Amendment to Agreement is to provide a redesigned Basic Kid’s Plan with a premium reduction and a zero percent increase on the Enhanced Kid’s Plan. This amendment was approved by the Superintendent’s Insurance Advisory Committee at its April 27, 2006 meeting. This insurance is paid for by the employee and is not a request for spending authority. Items submitted for renewal approval have been evaluated to determine that satisfactory service is provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents. These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. |
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3. E-3. Transportation Agreement for the State of Florida, Department of Veterans’ Affairs, Sandy Nininger State Veterans’ Nursing Home
Approve renewal of current agreement between The School Board of Broward County, Florida and the State of Florida, Department of Veterans’ Affairs, Sandy Nininger State Veterans’ Nursing Home to support the delivery of emergency services for the period of one year. The transportation agreement allows the State of Florida, Department of Veterans’ Affairs, Sandy Nininger State Veterans’ Nursing Home to utilize district school buses to support the delivery of emergency services that may be dependent upon availability of transportation. The transportation service will be provided during the times school buses are not being utilized for service to Broward County Public Schools. The State of Florida, Department of Veterans’ Affairs, Sandy Nininger State Veterans’ Nursing Home will reimburse the district for the cost of this service. The agreement has been reviewed and approved as to form by the School Board Attorney. The State of Florida, Department of Veterans’ Affairs, Sandy Nininger State Veterans’ Nursing Home will reimburse the district for the cost of this service as invoiced. |
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4. E-4. Recommendations on Summer Food Service Agreements
Approval of Summer Food Service Agreements with: City of Fort Lauderdale and City of Oakland Park. The cities and agencies listed are desirous of obtaining food for the food service programs they are sponsoring, and are requesting that their meals be vended by the Food and Nutrition Services Department. The costs of these vended meals will be covered by the revenue received from the agencies. |
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F. Curriculum and Instruction Student Support
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1. F-1. New Agreement with Advanced Education Apprenticeship
Approve the new agreement with Advanced Education Apprenticeship, an apprenticeship-training agency. Advanced Education Apprenticeship operates a registered building trades apprenticeship program for surveying technicians. The agreement provides funding for program marketing and promotion; instructional materials and supplies; equipment upgrade, replacement and repair; other supervisory and administrative costs to include, but not limited to, lease expenses and funds to attend conferences and professional meetings, and instructors’ salaries and benefits for the Industrial Cooperative Education (ICE) component of the program. The agreement has been reviewed and approved as to form by the School Board Attorney. The financial impact is projected to be $200,000 based upon student enrollment. The source of funds is the Workforce Development Education Fund through Atlantic Technical Center’s budget. The district’s contribution is included in the CTACE budget. There is no additional financial impact to the district. |
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2. F-2. Continuation of Dental Health Agreement for Preschool Programs
Approve continuation Dental Health Agreement for Preschool Programs. Federal and state preschool program grants require the delivery of comprehensive dental services to the preschool students. These services will support children in getting the most out of their education by meeting some of their basic needs. The Broward County Health Department agrees to continue to provide comprehensive dental health services consisting of examination, treatment and care to preschool children, in accordance with the Department of Health and Human Services/Office of Human Development Services regulations. This contract will provide dental services to all low income, non-Medicaid eligible preschool children in the Head Start, Early Head Start and in the Preschool ESE (PLACE) programs. These services will be provided throughout the 2006-2007 school year. Program: Head Start; Students Served: 2040; 2006-2007 Funding: $114,330 Program: Early Head Start; Students Served: 80; 2006-2007: $4,326 Program: Preschool ESE (PLACE); Students Served: 120; 2006-2007 Funding: $5,150 The contract has been reviewed as to form by the School Board Attorney. The financial impact is $123,806. The source of funds is Head Start, Early Head Start and the Preschool ESE entitlement grants. There is no additional financial impact to the district. |
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3. F-3. Student Enrichment in the Arts (SEAS)
Approve the 2006-07 SEAS program at schools and the Broward Center for the Performing Arts. On March 6, 1990, the School Board initiated a program designed to support and fund enrichment activities for the students of The School Board of Broward County, Florida. The Student Enrichment in the Arts (SEAS) provides students the opportunity to participate in artistic and cultural activities, which supplement the core curriculum. Approximately 220 total shows at schools and the Broward Center for the Performing Arts will be performed serving 122,000 students during the 2006-07 school year. The School Board of Broward County, Florida was selected as a National Magna Awards 2001 winner for the Student Enrichment in the Arts Program (SEAS). Presented by the American School Board Journal, the Magna Awards recognize local school boards that are putting student achievement and community engagement at the center of their work. This is the second national award presented to The School Board of Broward County, Florida on behalf of the SEAS program. The School Board was the recipient of the ninth annual Kennedy Center Alliance for Arts Education network and national School Board Association Award. The School Board of Broward County, Florida's program was also awarded the “Arts Collaboration Award” at the 11th Annual Encore Awards. This award recognizes outstanding innovation and collaboration efforts that benefit the community through strategic partnerships with art and culture. The School Board allocated $2,029,291 to serve as the Student Enrichment Trust Fund principal. The annual accrual of interest assists in funding cultural enrichment activities. Based on interest earning projections and departmental budget funds, approximately $187,724 is estimated to fund enrichment projects for the 2006-2007 school year. This funding will provide enrichment activities to over 122,000 students attending over 220 performances at the Broward Center and in-school residences. Exhibit 1 contains the following information: Companies recommended for funding, project title, project type, grade level targeted, a summary of the project, number of shows, location, estimated attendance of students to benefit and artistic costs. SEAS is the cornerstone program for the School Board's partnership with the Broward Center for the Performing Arts (BCPA). The BCPA received a $7.5 million PECO grant initiated by the School Board to fund the construction of The Broward Center for the Performing Arts complex. Through an inter-local agreement, the School Board has a forty-year, rent-free lease of the 550-seat Amaturo theater. Under the inter-local agreement, the School Board has exclusive use of the theater during school year daytime hours. In addition, the school system's partnership with BCPA allows usage of the world-class 2,500 seat AuRene Theater. All students attend the performances free of charge, ensuring that the arts are accessible to all regardless of economic standing. SEAS programming for this school year is targeted to support the following school system major system goals: “All students will achieve at their highest potential” and “All operations of the school system will demonstrate best practices while supporting student achievement.” This year's season of productions are targeted to emphasize and support reading. The following are a few of the shows designed to promote reading through the arts: SESAME STREET LIVE - VEE Corporation When Super Grover loses his super ness, Sesame Street needs a hero! Never fear, your favorite Sesame Muppet friends are here. Get set to join The Fabulous five, a new team of Sesame heroes, as they work to put the “super” back in Super Grover. Teaching lessons of healthy habits through song and dance, your favorite Sesame Street friends will explore exercise, nutrition, sleep/energy and hygiene - all in a quest to get Super Grover ready for action. LITTLE MONSTER TALES - Fantasy Theatre Factory The Fantasy Theatre Factory presents delightfully squeamish stories about monsters, children and other squiggly creatures using narration and music to weave their tales of suspense. Shiver hilariously with the comic version of Robert Louis Stevenson's Dr. Jekyll and Mr. Hyde. The anti-drug message is funny but clear. Scream with laughter as Ghostwriter decides to help a young student with a homework assignment. Cringe with delight over Scary Poems for Rotten Kids by Sean O'Huigin. These and other spine-tingling stories are sure to send children and teachers running to the library for more books by the same author. ANNE FRANK - Ballet Florida Maruicio Wainrot's Anne Frank is one of the most profound and powerful works in Ballet Florida's repertoire. This compelling story, as told through dance, is consistent with and will compliment the Holocaust curriculum taught in Broward County Public Schools. It is a poignant ballet developed by Ballet Florida to teach Holocaust history in a creative, nonviolent way. Title I Reading Residencies - Charlotte's Web and Stone Soup Reading is the fundamental building block to all learning. Without the ability to read, successful academic achievement is not possible. Research shows a strong link between reading comprehension skills and the dramatic enactment of stories. Additional research confirms that learning in the arts is especially beneficial for young children, students from disadvantaged economic backgrounds, for those needing remedial instruction and for those developing proficiency in English. The Broward Center for the Performing Arts recognizes that the performing arts must be linked to the School Board of Broward County, Florida's mission to “meet the educational needs of students. Through the nationally recognized Student Enrichment in the Arts (SEAS) program, we support and compliment the Broward County School Board's goal that all student will achieve at their highest potential.” This past school year, the Broward Center and the School Board partnered to continue a program designed to excite, encourage and foster a learning environment through reading. The Reading Residency program provides all second and fourth grade students at Title One elementary schools a unique and innovative reading program, using the performing arts as a learning tool for teaching FCAT reading strategies. After reviewing FCAT Reading Scores, it was determined by the Core Curriculum Department that the weakest areas in reading fell into the categories of: o Plot Development o Story Sequencing o Inference Therefore, it was decided that these particular areas would be the focus of the Reading Residencies. Broward County Public Schools reading curriculum specialists selected two books from the Basal Reading Curriculum for grades two and four, Stone Soup by Marsha Brown and Charlotte's Web by E.B. White. The Broward Center selected two professional theater companies to perform each story on stage at the Amaturo Theater. All second and fourth grade Title One students, approximately 19,000, will attend the performances. The total financial impact of this item is $187,724. The source of funds is the Student Enrichment Trust Fund and Department of Athletics and Student Activities budget. There is no additional financial impact to the district. |
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4. F-4. Fourth Amendment to Extend Interlocal Agreement with Broward County Government for Joint Comprehensive Recycling Services
Approve the Fourth Amendment to the Interlocal Agreement to extend recycling services from July 1, 2006, through September 30, 2006. During the last week in April, Broward County Government released an invitation to bid for Recycling Services for Broward County Schools, Government Facilities and Colleges. A pre-bid conference was held on May 2, 2006, and an addendum released on May 9, 2006. Bids are scheduled to be opened on May 23, 2006. The current recycling agreement with Broward County Government expires on June 30, 2006. Broward County has requested an extension of the agreement for a maximum of three months through September 30, 2006. The extension is requested due to bid evaluation procedures including ensuring all bids are consistent with the county's women/minority enterprise goals and living wage ordinance. Further, a transition period will exist if a new vendor is selected for the recycling program. The extension of the current contract through September 30, 2006, ensures that recycling services will not be interrupted prior to the conclusion of the bid selection and contractual process. A new recycling contract between The School Board of Broward County, Florida and Broward County will be presented to the respective elected board prior to September 30, 2006. Since 1992-93, Broward County Government has provided recycling services to public schools. Approximately 220 schools and administrative facilities receive regular collection pick-ups. This agreement has been approved as to form by the School Board Attorney. The financial impact to the school district is $38,916 per month. The maximum financial impact for this agenda item is $116,748. The source of funds is the District's Waste Management Utility account. |
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5. F-5. Agreement with Teachers' Curriculum Institute for History Alive! Level 1 & 2 Trainings
Approve the agreements with Teachers' Curriculum Institute for training history teachers in innovative classroom strategies. On October 21, 2005, the School Board approved the New Teaching American History Grant Application, a three-year grant program, which is currently being implemented. As a part of this grant, the Teachers’ Curriculum Institute will provide intensive History Alive! Level 1 & 2 Trainings. Request is being made at this late date due to delay in receiving contracts from the company. Up to 250 elementary, middle, and high school American History teachers can apply for acceptance to the Teaching American History Summer Institute. This training will provide teachers with a series of instructional practices that allow students with diverse learning styles to “experience” history. These teaching methods were developed by teachers who combined educational research and theory with the realities of classroom teaching. Howard Gardner’s theory of multiple intelligences, Elizabeth Cohen’s research on cooperative group work, and Jerome Bruner’s concept of the spiral curriculum form the theoretical backbone for the training programs. Each participant will receive the Six Powerful Teaching Strategies Manual, Interactive Student Notebook Manual, and Using Culminating Projects to Assess Student Learning Manual. These agreements have been reviewed and approved as to form by the School Board Attorney. The financial impact shall not exceed $43,560. The source of funds is the Federal Department of Education Teaching American History Grant ($20,000) and the Federal Department of Education Title II Grant ($23,560). There is no additional financial impact to the district. |
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6. F-6. Agreement with The Gilder Lehrman Institute for Professional Development Workshops
Approve the agreement with The Gilder Lehrman Institute. On October 21, 2005, the School Board approved the New Teaching American History Grant Application, a three-year grant program, which is currently being implemented. As part of this grant, the Gilder Lehrman Institute will provide intensive American History trainings in the Broward County School District. One hundred sixty-five middle, and high school American History teachers can apply for acceptance to the Teaching American History Summer Institutes. Five district educators will also be guaranteed admittance to the national and international Gilder Lehrman Institute Summer Seminars. The workshops will be conducted each summer during the grant implementation. This agreement has been reviewed and approved as to form by the School Board Attorney. The financial impact shall not exceed $49,000 per year. The source of funds is the Federal Department of Education Teaching American History Grant. There is no additional financial impact to the district. |
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G. Human Resources
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1. G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2005-2006 School Year
Approve the personnel recommendations for 2005-2006 appointments and leaves as listed on the attached Executive Summary and respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1.Teacher Approvals 2.Substitute Teacher Approvals 3.Interim Substitute Teachers 4.Part-time Teacher Approvals 5.Teacher Extension of Calendar 6.Instructional Leaves There will be no additional financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
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2. G-2. Personnel Recommendations for Instructional Separation of Employment and Discipline for the 2005-2006 School Year
AMENDMENT Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1.Instructional Resignations/Retirements/Layoffs 2.Instructional Suspensions/Terminations There will be no additional financial impact to the School District. |
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3. G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2005-2006 & 2006-2007 School Years
AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1.Non-Instructional Approval(s) 2.Non-Instructional Reassignment(s) – Promotion(s) 3.Non-Instructional Reassignment(s) – Demotion(s) 4.Non-Instructional Substitutes/Temporaries 5.Non-Instructional Leave(s) – Layoff(s) 6.District Managerial/Professional/Technical 7.Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8.School-Based Managerial 9.School-Based/District Managerial Acting/Special/Task Assignment(s) 10.School-Based/District Managerial/Professional/Technical Leave(s) 11.Salary Adjustment Funding has been budgeted in 05-06 fiscal year for all appointments through June 30, 2006. Funding must be Budgeted in 06-07 fiscal year for new hires. |
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4. G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline(s) for the 2005-2006 School Year
AMENDMENT Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida State Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Termination(s)/Suspension(s) Managerial and Professional/Technical Resignation(s)/Retirements(s) Managerial and Professional/Technical Suspension (s)/Termination(s) There is no financial impact to the School District. |
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5. G-5. Supplemental Pay Positions – List #18
Approve the recommended supplemental pay positions of employees for the 2005-2006 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the Area Superintendent or appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Specific Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2005-2006 school year. Individuals may be recommended for task assignments that improve the school’s/department’s programs and/or operations. A computer-generated list of those names is printed and attached revealing all individuals recommended for Non-Specific (SPL). Non-Specific Supplements are additional Task Assignments performed beyond the employee’s regular day based on the recommendations of the direct supervisor. Individuals listed meet the requirements for the supplemental positions. The total number of Supplements recommended in this item is 135. Funding has been budgeted in 05-06 fiscal year for all supplements through June 30, 2006. |
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6. G-6. Approval of Teachers Out-of-Field
Approve the attached list of teachers to teach out-of-field in the Broward County Public Schools. This recommendation is made with the understanding that the individuals indicated will comply with all regulations of the State Board of Education and The School Board of Broward County, Florida. State Regulations require out-of-field teachers to take at least six (6) semester hours towards certification or take and pass the appropriate subject area exam. Teachers out-of-field due to the English for Speakers of Other Languages (ESOL)/Multicultural Education Training Advocacy (META) Agreement are required to follow the established timeline. There will be no additional financial impact to the School District. Funding for the positions has been allocated in the budget. |
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H. Attorney
I. Office of the Superintendent
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1. I-1. Agreement / City of Fort Lauderdale
Agreement/City of Sunrise
Approve the Agreement between The School Board of Broward County, Florida and the City of Fort Lauderdale and the City of Sunrise to use Drug Sniffing Dogs adhering to SBBC procedures. The School Board of Broward County, Florida has requested the City of Fort Lauderdale and the City of Sunrise provide the use of Drug Sniffing Dogs following procedures to ensure student safety and well being. There is no financial impact to the school district. |
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2. I-2. Renewal Agreement with Zebby’s Zoo Productions, Incorporated
Approve Broward Education Communications Network, (BECON’s) renewal of the programming known as Zebby’s Zoo. Zebby’s Zoo Productions, Incorporated has agreed to provide BECON with Zebby’s Zoo programming free of charge for the term of this Agreement. The School Board attorney has reviewed this agreement as to form. There is no financial impact to BECON. |
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3. I-3. Amendments to the Technology Advisory Committee (TAC) Bylaws
Aprove the Technology Advisory Committee Bylaws. This item is based on the approval of the district bylaws template (11/8/05 RSBM, Item I-5) for use by all committees/councils that have School Board Member appointees and Exceptional Student Education, English for Speakers of Other Languages, Area Advisories, and School Advisory Forums. There is no financial impact to the school district. |
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4. I-4. Lease Agreement with American Tower, L.P.
Approve the proposed lease agreement with American Tower, L.P. for a new tower sitefor BECON–TV to operate from the American Tower site at Pembroke Park and expand BECON’s ability to reach all Broward County residents. BECON-TV has been transmitting from American Tower site (21st Avenue) at reduced power from an older tower in Fort Lauderdale. With the FCC approval to build out at full power, the transmitter will be relocated to this new tower site at Pembroke Park. The School Board attorney has reviewed this agreement as to form. The monthly lease fee is $15,693.95. The source of funding is the BECON capital budget. |
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5. I-5. Approve Loan for Band Uniforms for Deerfield Beach High School
Approve an interest free loan in the amount of $71, 728 for the purchase of new band uniforms for the students. The band uniforms for Deerfield Beach High School are in dire need of replacement. The school requests an interest free loan from the School board in the amount of $71,728 to be paid back over a five year period at the rate of $14,345.60 per year, beginning fiscal year 2006-2007. The loan in the amount of $71,728 is to be repaid jointly by Deerfield Beach High School Booster Club for band and Deerfield Beach High School over a five year period, at the rate of $14,345.60 per beginning fiscal year 2006-2007. |
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6. I-6. Diversity Committee Bylaws
Approve the Diversity Committee Bylaws. At the April 6, 2006 Diversity Committee meeting, the Members voted unanimously to request that the School Board approve Bylaws for the Diversity Committee to follow in order to achieve the objectives of the Committee. This item is based on the approval of the district bylaws template (11/8/05 RSBM, Item I-5) for use by all committees/councils that have School Board Member appointees and Exceptional Student Education, English for Speakers of Other Languages, Area Advisories, and School Advisory Forums. The District’s contribution is included in the Diversity & Cultural Outreach Department budget. There is no additional financial impact to the District. |
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7. I-7. Grant Applications
Approve the submission of grant applications to: A. Communications Equipment/Technology Grant Program B. Elementary and Secondary School Counseling Copies of the full grant applications are available at the public stand in the lobby of the KC Wright Building and at the Board Members’ Office on the 14th Floor of the KC Wright Building. The positive financial impact is $1,140,336 from the U.S. Department of Education and the Florida Department of Law Enforcement. There is no additional financial impact to the school district. |
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8. I-8. Agreement / City of Coconut Creek - Agreement/City of Coral Springs
Approve the Agreement between The School Board of Broward County, Florida and the City of Coconut Creek and the City of Coral Springs to use Drug Sniffing Dogs adhering to SBBC procedures. The School Board of Broward County, Florida has requested the City of Coconut Creek and the City of Coral Springs provide the use of Drug Sniffing Dogs following procedures to ensure student safety and well being. There is no financial impact to the school district. |
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9. I-9. District Advisory Council Bylaws
SUPPORTING MATERIAL Approve District Advisory Council Bylaws. School Board Policy 1.2 establishes the District Advisory Council (DAC) to review and address the educational needs of the Broward County School System. It acts as a forum for Area Advisory Councils and promotes communication among School Advisory Forums, the Superintendent of Schools, the School Board and the DAC. The Bylaws were reviewed and approved the District Advisory Council on May 10, 2006. This item is based on the approval of the district bylaws template (11/8/05 RSBM, Item I-5) for use by all committees/councils that have School Board Member appointees and Exceptional Student Education, English for Speakers of Other Languages, Area Advisories, and School Advisory Forums. Executive Summary Matrix (Exhibit 2) will be forthcoming on 6/2/06. There is no fiscal impact to the District budget. |
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J. Facilities and Construction Management
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1. J-1. Authorize Public Announcement - Pertaining to School Board Policy No. 7003 - Pre-Qualification of Contractors
Approve authorization for Public Announcement pertaining to School Board Policy No. 7003. The Facilities and Construction Management Division recommends the issuance of the Public Announcement pertaining to Board Policy No. 7003 for the following reasons: 1. The Public Announcement requests submissions of Pre-Qualification Applications in order to comply with School Board Policy No. 7003. 2. Proceeding with the Public Announcement will allow the District to develop a pool of pre-qualified contractors for the listed projects to improve and enhance the quality of facilities construction projects resulting with more efficient operations and economical outcomes. 3. The Public Announcement requires that contractors be pre-qualified for the listed projects in order for their bids to be opened for the listed projects when they are bid in the future. There is no financial impact to the District. |
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2. J-2. Amend Professional Services Agreement - Construction Management at Risk A/E Provisions - Craven, Thompson & Associates, Inc. - Flamingo Elementary School, Davie - Civil and Traffic Engineering and Land Surveying Services - Project No. 2541-23-01
Approve the amendment to the Professional Services Agreement for Craven, Thompson & Associates, Inc., Flamingo Elementary School, Civil and Traffic Engineering and Land Surveying Services, Project Number: 2541-23-01. The amendment to the Professional Services Agreement provides for the provisions necessary to convert this project from Design/Bid/Build to Construction Management at Risk in order to align the Project Consultant’s responsibilities with those of the Construction Manager. The School Board Attorney has approved the amendment as to form. There is no financial impact. |
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3. J-3. Amend Professional Services Agreement - Construction Management at Risk A/E Provisions - Synalovski Gutierrez Romanik Architects, Inc. - Flamingo Elementary School, Davie - Mechanical/Electrical/Plumbing/Engineering Services - Project No. 2541-25-31
Approve the amendment to the Professional Services Agreement for Synalovski Gutierrez Romanik Architects, Inc. Flamingo Elementary School, Roofing Services, Project Number: 2541-25-31. The amendment to the Professional Services Agreement provides for the provisions necessary to convert this project from Design/Bid/Build to Construction Management at Risk in order to align the Project Consultant’s responsibilities with those of the Construction Manager. The School Board Attorney has approved the amendment as to form. There is no financial impact. |
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4. J-4. Amend Professional Services Agreement - Construction Management at Risk A/E Provisions - Brown and Brown Architects - Flamingo Elementary School, Davie - Roofing Services - Project No. 2541-03-26
Approve the amendment to the Professional Services Agreement for Brown and Brown Architects, Flamingo Elementary School, Roofing Services, Project Number: 2541-03-26. The amendment to the Professional Services Agreement provides for the provisions necessary to convert this project from Design/Bid/Build to Construction Management at Risk in order to align the Project Consultant’s responsibilities with those of the Construction Manager. The School Board Attorney has approved the amendment as to form. There is no financial impact. |
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5. J-5. Final Acceptance and Release of Retainage - Central Park Elementary School, Plantation - Additions and Alterations to HVAC Equipment - Project No. 2641-99-05
Approve Final Acceptance for Central Park Elementary School, Additions and Alterations to HVAC Equipment, Project No. 2641-99-05, including final payment and release of retainage in the amount of $41,308. The contractor, Express Air Conditioning, Inc., has completed the project within the contract time limits. The funds being released totaling $41,308 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-2006 to 2009-2010. |
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6. J-6. Approve Contract Renewal - Asbestos, Lead and Mold Sample Analysis - Various Locations - Bid No. 2003-01-FC
Approve the contract renewal for Asbestos, Lead and Mold Sample Analysis Various Locations, Bid No. 2003-01-FC for an additional one-year period. The School Board of Broward County, Florida approved the award of contracts for Asbestos, Lead and Mold Sample Analysis on July 15, 2003 with a contract period of July 15, 2003 through June 30, 2006. Approval of this item will result in a contract renewal from July 1, 2006 through June 30, 2007. Contractor: EMSL Analytical, Inc. Dove Environmental Corp. EM Analytical, Inc. Environmental Microbiology Laboratory, Inc. Scope of Work: Term Contract for a three-year period with provision for two one-year renewal periods to provide asbestos, lead and mold sample analysis services. Work will be issued to the lowest bidder first until the contractor either refuses additional work, fails to perform, or cannot meet the required schedule. This is predicated on the prior performance by contractors for work under this contract on previous requests. There is no financial impact. |
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7. J-7. Reduction of Retainage - S.W. Area Bus Facility, Pembroke Pines - New Bus Facility/Site Development - Project No. 9335-91-01
Approve the recommendation to reduce retainage now being held on the S.W. Area Bus Facility, Project Number 9335-91-01 from the General Contractor, Bergeron Land Development from $303,545 to $151,773. In accordance with School Board Policy 7005, the Facility & Construction Management Division is recommending that the retainage be reduced from 10% to 5%. This project has reached substantial completion. The amount of $151,773 is being withheld at this time pending final completion and close out documents for this portion of the project. This project will be brought back to the Board for further Release of Retainage. The funds being released in the amount of $151,773 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-2006 to 2009-2010, Appendix E Page 34. |
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8. J-8. Reduction of Retainage - Blanche Ely High School, Pompano Beach - Additions and Renovations - Project No. 0361-21-01
Approve the recommendation to reduce retainage now being held on Blanche Ely High School, Project No. 0361-21-01 from the General Contractor, Padula and Wadsworth Construction, from $525,073 to $5,000. In accordance with School Board Policy 7005, the Facility and Construction Management Division is recommending that the retainage be reduced. This project has received a Partial Temporary Certificate of Occupancy. The amount of $5,000 is being withheld at this time pending final completion and close out documents. This project will be brought back to the Board for further Release of Retainage. The funds being released in the amount of $520,073 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-2006 to 2009-2010, page 124. |
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9. J-9. Reduction of Retainage - Meadowbrook Elementary School, Fort Lauderdale - Phased Replacement – Phase II - Project No. 0761-99-01
Approve the recommendation to reduce retainage now being held on Meadowbrook Elementary, Project No. 0761-99-01, from the General Contractor, Sessom Construction Company, Inc., from $332,332 to $166,166. In accordance with School Board Policy 7005, the Facilities and Construction Management Division is recommending that the retainage be reduced from 10% to 5% for Phased Replacement, from $332,332 to $166,166. This project consists of replacement of Buildings 11 and 12 and a construction of a new multi-purpose building. Building 11 and 12 have reached Substantial Completion. The release of retainage being requested is specific to Building 11 and 12. Funds being released totaling $166,166 included in the Adopted District Educational Facilities Plan, Fiscal Year 2004-2005 to 2008-2009, page 5. |
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10. J-10. Termination of Agreement - Synalovski Gutierrez Romanik Architects, Inc. - Stranahan High School, Fort Lauderdale - Remodeling and Renovations - Project No. 0211-99-02
Approve the termination of the Professional Services Agreement between The School Board of Broward County, Florida and Synalovski Gutierrez Romanik Architects, Inc., dated December 8, 1999, for the Stranahan High School, Remodeling and Renovations project. A Castaldi Analysis was prepared for Buildings No. 02 through 19, and the subsequent report supports replacement of the school rather than rehabilitation. A Master Plan for Phased Replacement has been developed and adopted for the school and the Remodeling and Renovations project is no longer needed. Per Article 10.2.5 of the Professional Services Agreement, termination of this agreement requires payment of termination expenses in the amount of $8,800 and un-reimbursed Supplementary/Reimbursable expenses in the amount of $6,856. The funds being released totaling $15,656 are included in the Adopted District Educational Facilities Plan, Fiscal Year 2005-2006 to 2009-2010, page 142. |
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11. J-11. Educational Mitigation Agreement Between The School Board of Broward County, Florida, Broward County, and the City of Miramar Regarding Land Use Plan Amendment PCT 05-4 (DEFERRED 5-16-06)
REVISED Approve the Educational Mitigation Agreement Between The School Board of Broward County, Florida, Broward County, and the City of Miramar, to enable legal enforcement of the City's voluntary mitigation commitment regarding Land Use Plan Amendment PCT 05-4, and as set forth in Exhibit 1. The School Board of Broward County, Florida, as a party to the Interlocal Agreement for Public School Facility Planning (ILA), along with Broward County and 26 municipalities, enables the District to review proposed residential developments that increases residential density, generate additional students and affect overcrowded Broward County Public Schools. Section 7.8 of the Agreement calls for the mitigation of additional students anticipated from proposed residential developments. Also, Rule 13 of School Board Policy 1161 "Local Government Voluntary Mitigation Options" lists the payment of Florida established cost per student station, as the primary mitigation option for Local Activity Centers (LAC), Regional Activity Center (RAC), or similar land use designations proposed by local governments. Rule 14(c)(1) "Local Government Voluntary Commitment" requires local governments who voluntarily agree to the payment of cost per student station as the mitigation option for students anticipated from proposed LAC or similar land use designations to enter into a tri-party interlocal agreement with the School Board and Broward County to enable legal enforcement of such voluntary commitment. In Land Use Plan Amendment (LUPA) PCT 05-4, the City of Miramar proposed an increase from the 5,460 units permitted in the City's RAC land use designation to 7,460 residential units, a 2,000 unit increase. The proposed 2,000 additional units consist of 550 townhouses and 1,450 garden apartments. In the District's development review report, staff determined that the proposed units would generate 441 additional students consisting of 218 elementary, 116 middle and 107 high school students into Broward County Public Schools. Schools impacted in the 2004/05 school year were Coconut Palm and Coral Cove Elementary Schools, New Renaissance Middle, and Miramar High Schools. To address the impact, the City voluntarily agreed to require the payment of Florida established Student Station Cost Factor (cost per student station) amount for the 2,000 additional units. Broward County approved and adopted the proposal on June 28, 2005, and made the City's voluntary commitment a condition for approval of the RAC application. Additionally, the County required a mechanism to enable legal enforcement of the voluntary commitment. Based on the current school impact fee schedule (effective October 1, 2005), the school impact fee that would have been due for the proposed units is $3,460,540. Based on the May 2006 Student Station Cost Factors figures, the total cost per student station amount due for the 441 students is approximately $4,819,200, or approximately $1,358,660 above the County required school impact fee. The payment of the cost per student station amount, as committed to by the City, would be paid by developers of pertinent parcels of land contained within the boundaries of the RAC in lieu of the County required school impact fees. This amount will be paid as cost per dwelling unit by the developers prior to obtaining building permit for applicable units. Therefore, the actual additional amount received by the District will accumulate over time depending on the number of years it takes to develop the 2,000 residential units, and because payments due will be based on the cost per student station amount in effect for the particular month. The City of Miramar executed the Agreement on February 15, 2006. As such, it is recommended that the School Board approve the Educational Mitigation Agreement. Upon approval by the School Board, the Agreement will be scheduled for Broward County Commission formal action, and subsequently recorded after the Commission's approval. At the May 15, 2006 Meeting the Board deferred this Item and requested that staff provide additional information on why a school site was not volunteered as mitigation. On May 23, 2006, staff met with the developer, and the responses to the concerns are articulated in Exhibits 3 and 4. The financial impact to the School District is a positive impact of approximately $1,358,660 in additional revenue above the County required school impact fee of $3,460,540 for a total of $4,819,200. All funds to be received have been included in the balanced adopted District Educational Facilities Plan, Fiscal Years 2005/2006-2009/2010. |
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12. J-12. Voluntary Mitigation Commitmentfor the Students Anticipated from Land Use Plan Amendment 39A (Hyder Plat), Located in the City of Deerfield Beach
Approve acceptance of the voluntary mitigation commitment by Charles Fink, on behalf of Lavish Homes to pay the Student Station Cost Factors amount as mitigation for two middle and three high school students anticipated from the development of 40 townhouse units proposed in Land Use Plan Amendment 39A (Hyder Plat), located in the City of Deerfield Beach. Lavish Homes, proposed a land use change for a site located in the City of Deerfield Beach from Commercial to Residential (25), to enable the development of 40 three bedrooms townhouse units. Staff review of the development estimated that it would generate a total of eleven (six elementary, two middle and three high) students into Broward County Public Schools. Schools affected during the review period, the 2005/06 school year are Tedder Elementary, Deerfield Beach Middle and Deerfield Beach High Schools. School Board Policy 1161 requires mitigation from owner(s)/developer(s) of proposed residential development(s) that increases density and impact schools that are overcrowded in the current school year or the next effective school year. Also, Rule 12(e) of the Policy "Mitigation Options" enables the owner(s)/developer(s) to propose mitigation option that is different from those specifically listed in the Policy. However, such proposal is subject to specific School Board approval. Additionally, Policy 1161 requires that all proposed mitigation shall not be less than the school impact fees due for the development. Of the schools impacted in the 2005/06 school year, only Deerfield Beach Middle School is projected to become overcrowded in the 2006/07 school year. To address the impact of the anticipated three middle student schools, and to ensure that the proposed mitigation is not less than the school impact fees due, Charles Fink, on behalf of Lavish Homes is proposing to pay the Student Station Cost Factors amount as mitigation for two middle and three high school students. Hence this proposal is considered an alternative mitigation proposal. Based on the current school impact fee schedule (effective October 1, 2005), the school impact fee that would currently be due for the development is approximately $85,840. Based on the June 2006 Student Station Cost Factors Schedule, the cost per student station amount for the two middle and three high school students is $98,415, or $12,575 above the county required school impact fees. It should be noted that the actual amount due will increase since amount paid will be based on the Student Station Cost Factors Schedule in effect prior to when the Lavish Homes obtains building permit for the first unit. Upon acceptance of the commitment and per School Board Policy 1161, the applicant will be required to file a Declaration of Restrictive Covenant to enable legal enforcement of the voluntary commitment. Therefore, it is recommended that the School Board approve acceptance of the voluntary mitigation commitment. The financial impact to the School District is a positive impact of approximately $12,575 in additional revenue above the County required school impact fee of $85,840 for a total of $98,415. All funds to be received have been included in the balanced District Educational Facilities Plan, Fiscal Years 2005/2006-2009/2010. |
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13. J-13. Payment for One Modular Classroom as Voluntary Mitigation Commitment for Students Anticipated from the Bella Vista Plat, No. 065-MP-05, Located in the City of Lauderdale Lakes
Approve acceptance of the voluntary mitigation commitment by Charles Fink, on behalf of United Homes at Bella Vista, to pay for one modular classroom as mitigation for the students anticipated from the proposed development of 94 townhouse units in the Bella Vista Plat, No. 065-MP-05, located in the City of Lauderdale Lakes. United Homes at Bella Vista is proposing to utilize 94 flexibility units to develop 94 townhouse units proposed in the Bella Vista Plat, No. 065-MP-05, located in the City of Lauderdale Lakes. Staff review of the development estimated that it would generate a total of 26 (13 elementary, 6 middle and 7 high) students into Broward County Public Schools, and schools affected during the review period, 2005/06 school year are Park Lakes Elementary, William Dandy Middle and Boyd Anderson High Schools. School Board Policy 1161, requires the mitigation of students generated by residential development applications that would increase residential density, generate students and impact overcrowded Broward County public schools. Rule 12(d) of the Policy "Mitigation Options" lists the payment for needed permanent capacity or the provision of needed permanent classrooms such as modular classrooms, as a possible mitigation option for developments proposed by private developers. The Rule also requires specific School Board approval for such option. To address the impact of the 13 elementary and 6 middle school students, attributed to the overcrowded Park Lakes Elementary and William Dandy Middle Schools, Charles Fink, on behalf of United Homes at Bella Vista is proposing to pay for one modular classroom as mitigation for the anticipated students. The cost for one modular classroom is currently estimated at $212,000. Based on the current school impact fee schedule (effective October 1, 2005), the school impact fee that would currently be due for the development is approximately $201,724. Based on these figures, the proposed mitigation is approximately $10,276 above the county required school impact fee. Provisions of Policy 1161 provides that the estimated cost for one modular classroom shall be revised at the beginning of each fiscal year by the School District. Therefore, the actual amount due for the modular classroom will be based on the cost in effect at the time United Homes at Bella Vista pays prior to obtaining the first building permit for the total units. Upon acceptance of the commitment and per School Board Policy 1161, the applicant will be required to file a Declaration of Restrictive Covenant to enable legal enforcement of the voluntary commitment. Therefore, it is recommended that the School Board approve acceptance of the voluntary mitigation commitment. The financial impact to the School District is a positive impact of approximately $10,276 in additional revenue above the County required school impact fee of $201,724 for a total of $212,000. All funds to be received have been included in the balanced District Educational Facilities Plan, Fiscal Years 2005/2006-2009/2010. |
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14. J-14. Voluntary Mitigation Commitment for the Students Anticipated from Land Use Plan Amendment PC 06-28, Located in the City of Pompano Beach
Approve acceptance of the voluntary mitigation commitment by Charles Fink, on behalf of Centerline Homes to pay the Student Station Cost Factors amount as mitigation for 11 middle and 12 high school students anticipated from the development of 202 townhouse units proposed in Land Use Plan Amendment PC 06-28, located in the City of Pompano Beach. Centerline Homes, proposed a land use change for an approximate 14.2 acre site located in the City of Pompano Beach from Industrial to Medium (16) Residential, to enable the development of 202 townhouse units consisting of 48 two-bedrooms and 154 three-bedrooms. Staff review of the development estimated that it would generate a total of 47 (24 elementary, 11 middle and 12 high) students into Broward County Public Schools. Schools affected during the review period, the 2005/06 school year, are Norcrest Elementary, Deerfield Beach Middle and Deerfield Beach High Schools. School Board Policy 1161 requires mitigation from owner(s)/developer(s) of proposed residential development(s) that increases density and impact schools that are overcrowded in the current school year or the next effective school year. Also, Rule 12(e) of the Policy "Mitigation Options" enables the owner(s)/developer(s) to propose mitigation option that is different from those specifically listed in the Policy. However, such proposal is subject to specific School Board approval. Additionally, Policy 1161 requires that all proposed mitigation shall not be less than the school impact fees due for the development. Of the schools impacted in the 2005/06 school year, only Deerfield Beach Middle School is projected to become overcrowded in the 2006/07 school year. To address the impact of the anticipated 11 middle student schools, and to ensure that the proposed mitigation is not less than the school impact fees due, Charles Fink, on behalf of Centerline Homes is proposing to pay the Student Station Cost Factors amount as mitigation for 11 middle and 12 high school students. Hence this proposal is considered an alternative mitigation proposal. Based on the current school impact fee schedule (effective October 1, 2005), the school impact fee that would currently be due for the development is approximately $374,260. Based on the June 2006 Student Station Cost Factors Schedule, the cost per student station amount for the 11 middle and 12 high school students is $443,115, or $68,855 above the county required school impact fees due. It should be noted that the actual amount due will increase since amount paid will be based on the Student Station Cost Factors Schedule in effect prior to when the Centerline Homes obtains building permit for the first unit. Upon acceptance of the commitment and per School Board Policy 1161, the applicant will be required to file a Declaration of Restrictive Covenant to enable legal enforcement of the voluntary commitment. Therefore, it is recommended that the School Board approve acceptance of the voluntary mitigation commitment. The financial impact to the School District is a positive impact of approximately $68,855 in additional revenue above the County required school impact fee of $374,260 for a total of $443,115. All funds to be received have been included in the balanced District Educational Facilities Plan, Fiscal Years 2005/2006-2009/2010. |
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15. J-15. Approval of Bylaws for Qualifications Selection Evaluation Committee
Approve the Bylaws for the Qualifications Selection Evaluation Committee. School Board Policy 7003 establishes the Qualifications Selection Evaluation Committee (QSEC). The purpose of the committee is to pre-qualify bidders for construction contracts, and, select architects, engineers, design-builders, construction managers and total program managers for recommendations to the School Board for award. The Bylaws were reviewed and approved by the QSEC Sub-Committee and approved by QSEC on April 27, 2006. This item is based on the approval of the district bylaws template (11/8/05 RSBM, Item I-5) for use by all committees/councils that have School Board Member appointees and Exceptional Student Education, English for Speakers of Other Languages, Area Advisories, and School Advisory Forums. There is no financial impact to the District. |
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16. J-16. Funding and Construction Agreement between Crystal Lakes Redevelopment, Ltd., and The School Board of Broward County, Florida, at Bethune Elementary School
Approve the Funding and Construction Agreement between Crystal Lakes Redevelopment, Ltd., and The School Board of Broward County, Florida, at Bethune Elementary School. A 20-classroom addition and a new cafeteria is programmed to be constructed on Bethune Elementary School. The construction project requires an 8" water main to accommodate the new facilities. The Pinnacle Housing Group, in conjunction with the Broward County Housing Authority will be constructing a new subdivision (Crystal Lakes) just south of Bethune Elementary and Attucks Middle Schools. They were planning to install a new water main to service the new homes but were informed by the City of Hollywood that the School Board was planning to install a new line in the same area. The City of Hollywood was not willing to assist the School Board in financing the new infrastructure and suggested working with the Pinnacle Group in a cost sharing arrangement. As a result, the Crystal Lakes Redevelopment, Ltd. has offered to construct the 8" water main line on North 24th Avenue from Farragut Street to the northernmost point of the development which is approximately Green Street on a 50% cost share basis. The original construction project included construction of the entire water line from Farragut street. The School Board Attorney has approved this agreement as to form. The source of funds in the amount of $108,355 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-06 to 2009-10, page 31. |
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17. J-17. Extend Open End Professional Services Agreements - Building Code Inspection, Electrical/Electronic Engineering, Mechanical Engineering, - Construction Cost Estimating and Construction Project Scheduling Services - Various Consultants
Approve extension to the Open End Professional Services Agreements for Building Code Inspection, Electrical/Electronic Engineering, Mechanical Engineering, Construction Cost Estimating and Construction Project Scheduling Services for various Consultants. Item submitted for approval has been evaluated to determine that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. The original contract dates, amounts and periods are included in Exhibit 1. Recommendation is being made for additional expenditures on a previously approved term contract for such services per the terms and conditions included in the Agreement. This recommendation is a request for additional contract time and expenditures only, and the amount is available from funds already included in the District budget. This recommendation for additional spending authority will be funded from available funds already included in the Capital Budget for the Facilities and Construction Management Division. |
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18. J-18. Reduction of Retainage - Coral Cove Elementary School, Miramar - New School - Project No. 2011-24-01
Approve the recommendation to reduce the retainage now being held on the project from the Contractor, Padula and Wadsworth Construction, Inc., from $308,778 to $44,000. In accordance with School Board Policy 7005, the Facilities and Construction Management Division is recommending that the retainage be reduced from $308,778 to $44,000. Construction of the project has reached Substantial Completion. The amount of $44,000 is being withheld at this time pending final completion of the project. Subsequent to final completion, this project will be brought back to the Board for Final Acceptance and Release of Retainage. The funds being released totaling $264,778 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-06 to 2009-10, page 40. |
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19. J-19. Reduction of Retainage - Palm Cove Elementary School, Pembroke Pines - 12 Classroom Addition and Additional Parking, ADA, HSS, IAQ - Project No. 3311-98-01
Approve the recommendation to reduce the retainage now being held on the project from the Contractor, McTeague Construction Company, Inc., from $434,656 to $256,669. In accordance with School Board Policy 7005, the Facilities and Construction Management Division is recommending that the retainage be reduced from $434,656 to $256,669. Construction of the project has reached Substantial Completion. The amount of $256,669 is being withheld at this time pending final completion of the project. Subsequent to final completion, this project will be brought back to the Board for Final Acceptance and Release of Retainage. The funds being released totaling $177,987 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-06 to 2009-10, page 75. |
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20. J-20. Educational Mitigation Agreement Between The School Board of Broward County, Florida, Broward County, and the City of Pembroke Pines Regarding Land Use Plan Amendment PC 04-2
Approve the Educational Mitigation Agreement Between The School Board of Broward County, Florida, Broward County, and the City of Pembroke Pines, to enable legal enforcement of the City's voluntary mitigation commitment regarding Land Use Plan Amendment PC 04-2, and as set forth in Exhibit 1. The School Board of Broward County, Florida, as a party to the Interlocal Agreement for Public School Facility Planning (ILA), along with Broward County and 26 municipalities, enables the District to review proposed residential developments that increases residential density, generate additional students and affect overcrowded Broward County Public Schools. Section 7.8 of the Agreement calls for the mitigation of additional students anticipated from proposed residential developments. Also, Rule 13 of School Board Policy 1161 "Local Government Voluntary Mitigation Options" lists the payment of Florida established cost per student station, as the primary mitigation option for Local Activity Centers (LAC), Regional Activity Center (RAC), or similar land use designations proposed by local governments. Rule 14(c)(1) "Local Government Voluntary Commitment" requires local governments who voluntarily agree to the payment of cost per student station as the mitigation option for students anticipated from proposed LAC or similar land use designations to enter into a tri-party interlocal agreement with the School Board and Broward County to enable legal enforcement of such voluntary commitment. In Land Use Plan Amendment (LUPA) PC 04-2, the City of Pembroke Pines proposed a land use change from Employment Center-High to Local Activity Center to enable the development of 750 residential units consisting of 325 townhouse and 425 high rise units. In the District development review report, staff determined that the 750 units would generate 115 (63 elementary, 23 middle and 29 high school) additional students into Broward County Public Schools. Also, schools affected in the 2003/04 school year were Pines Lakes Elementary, Pines Middle and Flanagan High Schools, which were all overcrowded. However, it was determined that planned permanent capacity improvements to Pines Middle School would accommodate the anticipated middle school students. Thus, the City was advised that mitigation was not due for the 23 middle school students. To mitigate the anticipated 63 elementary and 29 high school students, the City initially proposed creating capacity at the City's charter high school for the 29 high school students. This proposal was rejected by staff in February 2004, and subsequently rejected by the School Board on June 1, 2004. The City has now voluntarily agreed to require the payment of Florida established Student Station Cost Factors amount for the proposed 750 residential units. Broward County approved and adopted the proposed land use designation on February 25, 2005, and made the City's voluntary commitment a condition for approval of the land use designation. Additionally, the County required mechanism to enable legal enforcement of the voluntary commitment. Based on the current school impact fee schedule (effective October 1, 2005), the school impact fee that would have been due for the proposed units is $899,750. Based on the June 2006 Student Station Cost Factors figures, the total cost per student station amount due for the 63 elementary and 29 high school students is $1,538,449, or approximately $638,699 above the County required school impact fee. It is anticipated that the payment of the cost per student station amount as committed to by the City would be paid by developers of parcel(s) of land contained within the boundaries of the land use designation. Additionally, the actual amount due will be based on the cost per student station amount in effect for the particular month when building permit is obtained for the units. The City of Pembroke Pines executed the Agreement on May 17, 2006. As such, it is recommended that the School Board approve the Educational Mitigation Agreement. Upon approval by the School Board, the Agreement will be scheduled for Broward County Commission formal action, and subsequently recorded after the Commission's approval. The financial impact to the School District is a positive impact of approximately $638,699 in additional revenue above the County required school impact fee of $899,750 for a total of $1,538,449. All funds to be received have been included in the balanced adopted District Educational Facilities Plan, Fiscal Years 2005/2006-2009/2010. |
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21. J-21. Final Acceptance and Reduction of Retainage - Westchester Elementary School, Coral Springs - Class Size Reduction - Project No. 2681-24-25
Approve the Final Acceptance of the Westchester Elementary School Class Size Reduction, Project No. 2681-24-25 and release the balance of retainage in the amount of $370,272.99. The contractor, James A. Cummings, Inc. has completed the project within the contract time limits. The funds being released totaling $370,272.99 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-2006 to 2009-2010, page 97. |
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22. J-22. Amend Professional Services Agreement/Basic Services - Hallandale Elementary School, Hallandale - Replacement School - Project No. 0593-99-02
Approve the amendment to the Professional Services Agreement/Supplemental Services, dated January 16, 2006 between The School Board of Broward County, Florida and Harper Aiken Partners, Inc., by increasing the Basic Services in the amount of $36,833 from $556,100 to $592,933. Harper Aiken Partners, Inc., was asked to provide additional design documents above and beyond their original scope of work. Also, there are additional fees for extended construction administration for delays not attributable to Harper Aiken Partners, Inc. The Negotiating Parameters Committee approved the additional fees for work on May 1, 2006. Any increase in services beyond this amount will require future Board action to modify the agreement. The funds for this item are included in the Adopted District Educational Facilities Plan, Fiscal Years, 2005-2006 to 2009-2010, page 54. Funds totaling $36,833 were moved from the Project Contingency (Line 6) to Basic Fees (Line 1). |
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23. J-23. Change Orders
REVISED Approve change orders as listed for various school projects, and an additional appropriation of $196,815 will come from Capital Projects reserve. Broadview Elementary; Change Order 006; Total: |
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24. J-24. Approval of Bylaws for Facilities Task Force
Approve the Bylaws for the Facilities Task Force. School Board Policy 7012 establishes the Facilities Task Force (FTF). The purpose of the task force to provide a forum for community participation in the planning, construction, maintenance, and monitoring processes of the Broward County school facilities and make recommendations to The School Board of Broward County, Florida, that will promote excellence in Broward County school facilities.The by-laws were reviewed and approved by Facilities Task Force on March 2, 2006. This item is based on the approval of the district bylaws template (11/8/05 RSBM, Item I-5) for use by all committees/councils that have School Board Member appointees and Exceptional Student Education, English for Speakers of Other Languages, Area Advisories, and School Advisory Forums. There is no financial impact to the District. |
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25. J-25. Renewal of Annual Lease Agreements with Lauderhill Mall for Lauderhill Middle Community School
WITHDRAWN Approve the renewal of the annual lease agreements with Lauderhill Mall for use by Lauderhill Middle Community School. Lauderhill Middle Community School will lease Units 39-40 and 48-5, at Lauderhill Mall for the continuation of the off-campus ABE, GED and ESOL classes. The term of these leases is from July 1, 2006, through June 30, 2008. Additionally, the Lauderhill Middle Community School will lease Unit 56 on a month to month basis commencing July 1, 2006. The lease specifies the Landlord must provide 90 days prior written notice to the School Board of its intention to terminate the Lease. The facility has been inspected and found to be accessible to adults with disabilities in accordance with applicable building codes. The School Board Attorney has approved these agreements as to form. The financial impact to the School District is $99,949 plus utilities. The source of funds is the Lauderhill Middle Community School Budget. |
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26. J-26. Approve Final Construction Documents and Authorization to Bid under Construction Services Minor Projects Contract Exterior & Interior Remediation Window Replacement Sunland Park Elementary, Fort Lauderdale Project No. 0611-99-05 (ADDED ITEM)
Approve Final Construction Documents and Authorization to Bid under Construction Services Minor Projects for Sunland Park Elementary School, Exterior & Interior Remediation Window Replacement, Project No. 0611-99-05, and approve an appropriation of $950,000 from the Indoor Air Quality Reserve. Project Consultant: Vaughn, Wunsch, Masullo Architects Scope of Work: Exterior remediation to prevent water intrusion, removal and replacement of existing windows, and interior replacement of water damaged materials. The work for this project will be performed utilizing the Construction Services Minor Projects term contract that is for projects that will cost less than $1,000,000. It is anticipated that the estimated cost of this project will be $950,000. Final Construction Documents are available for review at the Facilities and Construction Management Division. There is a financial impact of $950,000 for this item. The source of funds is the Indoor Air Quality Reserve. |
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K. Office of Chief Financial Officer
OPEN ITEMS
AA. Resolutions
BB. Board Members
CC. Board Policies
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1. CC-1. Proposed Job Description and Minimum Qualifications for the Manager, ERP Positions for The School Board of Broward County, Florida 2005-2006 Organizational Chart (OPEN AGENDA)
The School Board of Broward County, Florida 2005-2006 Organizational Chart. Approval is requested to amend the 2005-2006 Organizational Chart and advertise for these six (6) vacant positions following the first reading. This is the final reading. See attached Executive Summary. The financial impact to the District for the remainder of FY2005-2006 is $44,490. The source of funding is the ERP implementation budget. |
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2. CC-2. Proposed Revision to Policy 4016.1: Personnel Applicant Pool (OPEN AGENDA)
Adopt the proposed revision to Policy 4016.1: Personnel Applicant Pool, at this final reading. The proposed changes will update policy language. There is no financial impact to the School District. |
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3. CC-3. Proposed Revision to Policy 4002.4: Employment-Students in Non-Instructional Positions (OPEN AGENDA)
Adopt the proposed revision to Policy 4002.4: Employment-Students in Non-Instructional Positions, at this final reading. Policy 4002.4 is being revised to provide clarification and to respond to a confidentially concern. There is no financial impact to the School District. |
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4. CC-4. Proposed Revision to Policy 4002.14: Selection, Appointment and Development of School-Based Managerial Personnel (OPEN AGENDA)
Adopt the proposed revision to Policy 4002.14: Selection, Appointment and Development of School-Based Managerial Personnel, at this final reading. The proposed changes will provide clarification of current procedures used to fill assistant principal and principal positions as well as correct some grammatical errors. There is no financial impact to the School District. |
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5. CC-5. Omit Policy 4011.1: Vacancies and Promotions (OPEN AGENDA)
Adopt the deletion of Policy 4011.1: Vacancies and Promotions, at this final reading. Policy 4011.1: Vacancies and Promotions has been incorporated into Policy 4011: Vacancies and Promotions as a revision. There is no financial impact to the School District. |
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6. CC-6. Proposed Revision to Policy 4480: Earned Annual Leave-Paid Vacation(s) (OPEN AGENDA)
Adopt the proposed revision to Policy 4480: Earned Annual Leave-Paid Vacation(s), at this final reading. The proposed changes will reflect clarification of district practices and processes related to annual leave. There is no financial impact to the School District. |
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7. CC-7. Proposed Revision to Policy 4002.13: Selection and Appointment of District Level Administrative and Supervisory, Professional and Technical Personnel (OPEN AGENDA)
Adopt the proposed revision to Policy 4002.13: Selection and Appointment of District Level Administrative and Supervisory, Professional and Technical Personnel, at this final reading. The proposed changes will provide clarification of employee groups impacted and current procedures used to fill administrative positions assigned to pay grade 24 and above. There is no financial impact to the School District. |
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8. CC-8. Proposed Revision to Policy 4011: Vacancies and Promotions (OPEN AGENDA)
Adopt the proposed revision to Policy 4011: Vacancies and Promotions, at this final reading. The proposed changes will reflect current employment practices and incorporate language from SB Policy 4011.1 which is being recommended for deletion. There is no financial impact to the School District. |
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DD. Office of The Chief Auditor
EE. Office of Deputy Superintendent, Operations
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1. EE-1. Bid/RFP And Other Financial Recommendations $500,000 Or Greater (OPEN AGENDA)
Approve the Bid/RFP recommendations as stated on the attached award recommendation for each Bid/RFP listed below. BID/RFP: 27-030V; TITLE: Third Party Liability Claim Management; CONTRACT PERIOD: July 1, 2006 through June 30, 2011; LOCATION: Risk Management Department; AMOUNT: $5,000,000 BID/RFP: 27-033V; TITLE: Excess Workers’ Compensation, Boiler & Machinery and Crime Insurance Coverages; CONTRACT PERIOD: July 1, 2006 through June 30, 2011; LOCATION: Risk Management Department; AMOUNT: $10,000,000 Board approval of these Bid/RFP recommendations does not mean that the amounts shown will be spent. These amounts represent the spending authority recommended from available funds already included in various school/department/center budgets. The financial impact of each Bid/RFP Recommendation is indicated on its respective exhibit. |
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2. EE-2. Additional Recommendations On Existing Contracts $500,000 Or Greater (OPEN AGENDA)
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget. A. APPROVAL FOR AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 20-001V – Copier Machines (additional expenditure of $4,000,000 requested; $4,000,000 previously approved on 7/26/05; $4,000,000 previously approved on 6/07/05; $1,000,000 previously approved on 5/04/04; $7,000,000 previously approved on 5/20/03; $2,000,000 previously approved on 4/29/03; $18,000,000 originally approved on 11/16/99) It is recommended that the School Board authorize an additional expenditure of $4,000,000 to the subject contract which expired on June 30, 2005 and has been extended on a month-by-month basis with Ikon Office Solutions, Milner Document Products, Riso, Inc., and Xerox Corporation until such time as a new bid can be awarded. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow schools, departments and centers to continue leasing copier machines until a new award is made for the subject contract, and will provide for an approximate total expenditure of $40,000,000 for the award period. Note: This additional expenditure is requested in order to allow schools, departments and centers the ability to continue leasing copier machines for the start of the new fiscal year. An Invitation to Bid is being currently written to incorporate new specification changes for this commodity. B. APPROVAL FOR A RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT: 1. 23-031E – Exceptional Student Education (E.S.E.) Electronic Management System (additional expenditure of $750,000 requested; $925,000 previously approved on 7/26/05, $358,000 previously approved on 2/17/04 and $1,450,000 originally approved on 10/15/02) It is recommended that the contract with Public Consulting Group (PCG) be renewed for an additional year from September 1, 2006 through August 31, 2007 in accordance with Special Condition 5.3 of the RFP, authorizing contract renewal; and that the School Board authorize an additional expenditure of $750,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Exceptional Student Education department to continue to purchase hosting services as required through August 31, 2007, and will provide for an approximate total expenditure of $3,483,000 for the award period. Note: This RFP is being utilized to support the collection of data needed to optimize the delivery of Special Education services to all eligible students. C. APPROVAL OF FOURTH AMENDMENT TO AGREEMENT WITH VISTA HEALTHPLAN, INC., AND THE FIFTH AMENDMENT TO AGREEMENT WITH HUMANA, INC., ON THE FOLLOWING CONTRACT: 1. 24-009V – (RFP) Group Medical Benefits for School Board Employees (additional expenditure of $215,000,000 requested; additional expenditure of $0 requested 10/11/05; additional expenditure of $0 requested on 7/26/05; additional expenditure of $0 requested on 12/7/04; additional expenditure of $0 requested on 8/17/04; $640,000,000 originally approved on 8/19/03) It is recommended that the attached Fourth Amendment to Agreement with Vista Healthplan, Inc. and the Fifth Amendment to Agreement with Humana, Inc. be approved. The purpose for the Fourth Amendment to Agreement with Vista Healthplan, Inc. and the Fifth Amendment to Agreement with Humana, Inc. is to add negotiated enhancements and modifications offered by both carriers to their original Agreement from January 1, 2007 through December 31, 2007. The renewal rates for the high-option plans for both Humana, Inc. and Vista Healthplans Inc. are 4.2% over the current rates. The renewal rates for the low-option and Consumer-Driven plans are 3.2% over the current rates. It is also requested that the School Board authorize an additional expenditure of $215,000,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget and will provide for an approximate total expenditure of $855,000,000 for the award period. The amendments for both the negotiated enhancements and modifications were approved by the Superintendent’s Insurance Advisory Committee at its April 27, 2006 meeting. Items submitted for renewal approval have been evaluated to determine that satisfactory service is being provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and/or the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents. These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background. |
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3. EE-3. Continuation of Rental or Maintenance of Data Processing Software and Hardware (OPEN AGENDA)
Approve the continuation of the rental or maintenance of data processing software and hardware. The Education Technology Services department utilizes business systems of software from various publishers rather than developing such software itself. As a part of the renewal with these publishers and vendors, they agree to provide maintenance and new releases to the school district for an annual fee. Therefore, towards the end of each fiscal year, an agenda item listing each of the major business systems software and hardware is brought to the School Board for approval in order to provide maintenance support for the next fiscal year (06-07). The total projected expenditure for FY 06-07 is $10,459,098. The funding Source for this item is the ETS Operating Budget, Activities 72179 and 79113. |
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FF. Curriculum and Instruction Student Support
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1. FF-1. Continuation Agreements with Ten Apprenticeship Agencies (OPEN AGENDA)
Approve the continuation agreements with the following agencies: the Air Conditioning, Refrigeration and Pipefitting Education Committee; the Associated Builders and Contractors Institute, Inc.; the Florida Training Services, Inc.; the Masonry Association of Florida Southeast Chapter, Inc.; the South Florida Carpenters JATTF#123; the South Florida Chapter Associated General Contractors of America, Inc.; the South Florida Ironworkers Local Union 272 JATC; the South Florida Operating Engineers Joint Apprentice and Training Trust Fund; the South Florida Trowel Trades, JAC; and the United Service Training Corporation. Each agency listed above operates a registered building trades apprenticeship program in air conditioning, carpentry, electric line service and repair, electrical, fire sprinkler, heavy equipment operator, masonry, millwright, plumbing, sheet metal, or structural steel. The agreements provide funding for program marketing and promotion; instructional materials and supplies; equipment upgrade, replacement and repair; other supervisory and administrative costs to include, but not limited to, lease expenses and funds to attend conferences and professional meetings, and instructors’ salaries and benefits for the Industrial Cooperative Education (ICE) and Related Instruction (RI) components of the program. These agreements have been reviewed and approved as to form by the School Board Attorney. The financial impact is projected to be $3,500,000 based upon student enrollment. The source of funds is the Workforce Development Education Fund through Atlantic Technical Center’s budget. The district’s contribution to support this item is included in the CTACE Department budget. There is no additional financial impact to the district. |
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2. FF-2. Career, Technical and Adult/Community Education (CTACE) Marketing Plan for 2006-07 (OPEN AGENDA)
Approve the 2006-07 CTACE Marketing Plan for adult workforce and lifelong learning programs/courses. The School Board annually approves the comprehensive marketing plan for the promotion of post secondary technical, adult general and community education programs, courses and activities offered through the District’s technical centers, adult centers and community schools. Over 200,000 students enroll annually as a result of the District’s marketing and promotion efforts. The marketing plan provides the community with opportunities to learn about and enroll in technical, adult and community education workforce and lifelong learning programs, courses and activities for career, professional and personal growth. A committee appointed by the North Central Area Superintendent, developed the 2006-07 CTACE Marketing Plan, in partnership with Omni Advertising. The company serves as our Agency of Record, responsible for negotiating media buys, developing print and broadcast media creatives, monitoring the implementation of the marketing plan, and providing data to assess the effective use of the funds. The total marketing plan consists of print, broadcast and specialty advertising including: • The Broward Educator, a publication mailed to every Broward County household prior to each of the five registration periods, plus an on-line edition hosted by the Sun Sentinel. • Targeted radio, television, outdoor, and local community newspaper advertising. • Direct mail, Yellow Page advertisements, and special events. The 2006-07 CTACE marketing expenditures shall not exceed the 2005-06 expenditures. The financial impact shall not exceed the 2005-06 level of $2,460,000. The sources of funds are student fees, school operating funds, and the Adult and Community Education Grant. The District’s contribution to support this item is included in the CTACE Department’s budget. There is no additional financial impact to the District. |
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GG. Human Resources
HH. Attorney
II. Office of the Superintendent
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1. II-1. School Resource Officer (SRO) Program Agreements – (2005/2006) (OPEN AGENDA)
Approve the SRO Agreements with various municipalities for police officers to serve as School Resource Officers in the attached specified schools for the 2005/2006 school year. The agreements provide for police officers to serve as School Resource Officers in Forty Six (46) elementary, fifteen (15) middle, ten (10) high schools and eight (8) others operated by the Board, and located in the various municipal police jurisdictions. The School Resource Officer Program is one of the most effective, proactive, safety and security programs in our schools. This cooperative school based partnership, now in its twentieth year, concentrates on preventative programs such as anti-drug and alcohol programs, conflict mediation and anti-violence, crime initiatives and Stranger Danger. In addition, these officers provide a positive presence and role model for students of all ages, as well as liaison between school and law enforcement. These Agreements have been approved as to form by the School Board Attorney. The financial impact of the SRO Program is $888,000.00. The source of funds is the school and center Budgets for the 2005/2006 school year. The remainder of the contracts will be submitted at a later date. |
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JJ. Facilities and Construction Management
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1. JJ-1. Purchase Contract between First Baptist Church of Southwest Broward and The School Board of Broward County, Florida, for a 13.25-acre site at Palm Avenue, North of Sheridan Street in the City of Cooper City for Elementary School Area F-3 (OPEN AGENDA)
Approve the purchase contract between First Baptist Church of Southwest Broward and The School Board of Broward County, Florida, for an approximately 13.25-acre site at Palm Avenue, North of Sheridan Street in the City of Cooper City for Elementary School Area F-3 by extraordinary vote. Approve the additional appropriation of $2,375,150. Approve the waiver of the zoning provision of School Board Policy 7002-B. On October 11, 2005, the School Board designated this site for new Elementary School "F-3". Elementary School Area F-3 has been identified in the Adopted District Educational Facilities Plan, Fiscal Years 2005-06 to 2009-10. The site is located on Palm Avenue, north of Sheridan Street in the City of Cooper City. The approximately 13.25-acre site currently has one shared access point. The seller has agreed to grant a perpetual access easement to Sheridan Street. Utilities along Palm Avenue are available. A Phase I Environmental Assessment has been obtained for the site. The study shows that there is no evidence of recognized environmental conditions on the site. The Geotechnical Study indicates a portion of the site contains muck, however once the parcel is cleared, demucked and filled; the land will be suitable for the planned construction. The $7,775,150 proposed purchase price exceeds the highest appraised value of $6,761,000 by 15% and has been approved by the Negotiation Parameters Committee. The property is currently zoned A-1 and will require rezoning. The Land Use Plan designation is E-Estate. The City’s Comprehensive Plan indicates that the Estate Land Use category permits schools without the need for Land Use Plan Amendment. The City of Cooper City has adopted a Resolution at the City Commission meeting on May 23, 2006 expressing its position of no objection to the School Board's efforts to rezone the property. The contract is contingent on the City of Cooper City's final approval of rezoning the property to a Community Facilities compatible zoning, site plan approval, and County plat approval. The School Board must satisfy these governmental approval requirements no later than 12 months from the contract effective date. In the event these precedents can not be completed within the allotted time frame, an amendment to the purchase contract will be required or the School Board will need to acquire the property prior to completion of these requirements. The following is required under School Board Policy 7002-B: a. The owner of the property is the First Baptist Church of Southwest Broward whose Officers/Directors are Reverend Michie Proctor, Paul E. Sargent, and Mark D. White. b. The Site is currently zoned A-1 which does not permit Community Facility Use. The underlying land use of the property is E-Estate. The City’s Comprehensive Plan permits schools within the Estate Land Use category. The Site will require rezoning approval by the City. These requirements may take longer than 4 months to complete. The policy will need to be waived by a vote of the School Board and the wavier request is included as a Requested Action. c. There are no known significant impediments pertaining to the intended use of the property. d. The Site Review Committee reviewed the site and recommendation was made to the Superintendent on September 15, 2006 and approved by the School Board on October 11, 2006. e. The purchase price is within the guidelines established by the Negotiation Parameter Committee. The School Board Attorney has approved the contract as to form. However, the School Board Attorney has expressed reservations in purchasing the property prior to rezoning being completed. The financial impact to the District is $7,775,150 plus closing costs. The source of funding is the Adopted District Educational Facilities Work Plan, Fiscal Years 2005-06 to 2009-10, page 28. The financial impact will be funded from Certificates of Participation (COPS). |
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2. JJ-2. Total Program Management - Classroom Addition Projects - Approve Partial Guaranteed Maximum Price - Coral Park Elementary School, Coral Springs - Eagle Point Elementary School, Weston - Meadowbrook Elementary School, Fort Lauderdale - Sawgrass Elementary School, Sunrise - D. Stephenson Construction, Inc.(OPEN AGENDA) (ADDED ITEM)
Approve the Partial Guaranteed Maximum Price (GMP) in the amount of $2,656,976 for D. Stephenson Construction, Inc. and approve an additional appropriation of $2,061,976 from the capital projects reserve. The scope of this GMP includes Classroom Additions at: Coral Park Elementary School, 2 Classrooms; Eagle Point Elementary School, 4 Classrooms; Meadowbrook Elementary School, 2 Classrooms; and Sawgrass Elementary School, 3 Classrooms. The Board previously approved TPM fees of $1,300,000 and a Construction Budget of $4,197,500. The Final GMP Manual is available for review at the Facilities and Construction Management Division. The financial impact is $ 2,032,976 for the Cost of Work. There is an additional financial impact of $2,061,976 that will be funded from the capital projects reserve. |
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3. JJ-3. Purchase, Installation, and Site Adaptations - for Ten (10) Portable Classrooms - Coconut Creek High School, Coconut Creek - Project No. 1681-2601 (OPEN AGENDA) (ADDED ITEM)
Approve the purchase, delivery, installation, and site adaptations for ten (10) new portable classrooms at Coconut Creek High School, and approve an appropriation of $1,150,000 from the capital projects reserve. The closure of North Lauderdale Charter School requires that its students be relocated to Coconut Creek High School for the 2006-07 school year. As classroom space is not available at Coconut Creek High School, ten (10) portable classrooms will be required to accommodate the students from the charter school. New portable classrooms must be purchased since there are no existing portable classrooms available. The purchase, delivery, and installation of the ten (10) portables at a cost of $650,000 will be from Mobile Modular utilizing the piggyback option of the Suwannee County RFP approved by the School Board under item JJ-6 in the April 18, 2006 Board Meeting. The site adaptation work will be performed under RFP 2002-02-FC at a cost of $500,000. The funds required for this project are estimated at $1,150,000. Financial Impact is $1,150,000. The funds for this project are not included in the Adopted District Educational Facilities Plan, Fiscal Years 2005-2006 to 2009-2010. This Financial Impact will come from the capital projects reserve. |
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KK. Office of Chief Financial Officer
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Equal Educational Opportunities Department at (754) 321-2150 or TDD# (754) 321-2158.
Related Downloadable Files
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5/2/06 Regular Board Minutes |