April 15, 2014
SPEAKERS:
2. Sharon Graham (WITHDRAWN)
April 11, 2014
PRESENTATION:
Celebration of April as The Military Child Month (SPECIAL ORDER - 11:00 A.M.) (REVISED)
SPEAKERS:
9. Jodi Klein (ADDED)
10. Michael Sirbola (ADDED)
CONSENT ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year (AMENDMENT)
OPEN ITEMS:
EE-5. Ellevation - Software System (REVISED)
Call to Order
Pledge of Allegiance to the Flag of the United States of America
MINUTES FOR APPROVAL
|
March 12, 2014 - Special - 2nd Public Hearing - Boundaries 2013-2014
|
||||
|
|
||||
|
March 17, 2014 - Special - Expulsions
|
||||
|
|
ADDED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
|
Celebration of April as The Military Child MonthMilitary Child Month (SPECIAL ORDER - 11:00 A.M.) (REVISED)
|
||||
|
|
||||
|
School is Cool, Attucks Middle School (SPECIAL ORDER - 11:15 A.M.)
|
||||
|
|
||||
|
Child Abuse Prevention Month's Initiative: Child Abuse Logo Contest Winner (SPECIAL ORDER - 11:30 A.M.)
|
||||
|
|
||||
|
Presentation of Check from Broward Students to Honor Flight (SPECIAL ORDER - 1:15 P.M.)
|
||||
|
|
||||
|
National Day of Silence (Resolution #14-45) (SPECIAL ORDER - 1:30 P.M.)
|
||||
|
|
||||
|
Bullying And The Law (SPECIAL ORDER - 2:00 P.M.)
|
||||
|
|
REPORTS
|
Broward County Council of PTAs/PTSAs
|
||||
|
|
||||
|
ESE Advisory Council
|
||||
|
|
||||
|
Broward County Association of Student Councils and Student Advisor to the Board
|
||||
|
|
||||
|
Technology Advisory Committee
|
||||
|
|
||||
|
ESOL Leadership Council
|
||||
|
|
||||
|
Gifted Advisory Council
|
||||
|
|
||||
|
Employee Unions/Groups
|
||||
|
|
||||
|
Facilities Task Force
|
||||
|
|
||||
|
Supplier Diversity & Outreach Program Advisory Committee
|
||||
|
|
||||
|
Diversity Committee
|
||||
|
|
||||
|
Broward Education Foundation
|
||||
|
|
||||
|
District Advisory Council
|
||||
|
|
CONSENT AGENDA
REPORTS CONTINUED
|
Board Members
|
||||
|
|
||||
|
Superintendent
|
||||
|
|
SPEAKERS
|
1. Rhonda Ward
|
||||
|
|
||||
|
2. Sharon Graham (WITHDRAWN)
|
||||
|
|
||||
|
3. Melinda Cabral
|
||||
|
|
||||
|
4. Frederick Allen
|
||||
|
|
||||
|
5. Karen Cormack
|
||||
|
|
||||
|
6. Ida Bell
|
||||
|
|
||||
|
7. Sherwin Pinnock
|
||||
|
|
||||
|
8. Jacqueline Cespedes
|
||||
|
|
||||
|
9. Jodi Klein (ADDED)
|
||||
|
|
||||
|
10. Michael Sirbola (ADDED)
|
||||
|
|
CONSENT ITEMS
A. Resolutions
|
A-1. Resolution No. 14-83 Amending Series 2008A-1 and Series 2009A-1 Facilities
Adopting Resolution No. 14-83 authorizes the execution and delivery by the School Board of Amendment to Amended and Restated Schedule 2001B-1, Amended and Restated Schedule 2008A-1, Amended and Restated Schedule 2009A-1, Amendment No. 3 to Series 2008A Ground Lease and Amendment No. 3 to Series 2009A Ground Lease in order to release the (i) Series 2008A-1 Facility Sites designated as "Cooper City High School (Aquatic Complex)" and "Olsen Middle School" from the lien of the Series 2008A-1 Lease and (ii) Series 2009A-1 Facility Site designated as "PPO Zone 4" from the lien of the Series 2009A-1 Lease, and replace such facility sites with comprehensive needs projects under the District's Adopted District Educational Facilities Plan; and approving the form of documents listed in the exhibits section below. From time to time, we make these adjustments to align Certificates of Participation (COPs) documentation with the Adopted District Educational Facilities Plan. Executive Summary This resolution accomplishes the following: The projects below have been removed from the District Educational Facilities Plan (DEFP) during the 5-year planning process over the past few years and will be removed from the COPs documents by this resolution. 1) Cooper City High School - Aquatic Complex 2) Olsen Middle School - Classroom Addition 3) PPO Zone 4 - New Maintenance Facility Funding from the canceled projects and any remaining funds from completed projects can be spent on items adopted in the DEFP. Those items are summarized in the following categories: - Indoor Air Quality (IAQ) - Roofing - Americans with Disabilities Act (ADA) - Safety/Security (e.g. fencing and fire alarms) - Technology (e.g. infrastructure, networking, and end-user equipment) - Educational Equipment (e.g. music instruments and kilns) - Capital Maintenance Projects (e.g. air conditioning replacements) The Resolution and all exhibits are available online via The Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda The amendment does not free up additional funds for new projects since the DEFP already reflects these changes, therefore there is no financial impact. |
||||
|
|
||||
|
A-2. Resolution in Support of School Nutrition Employee Week, May 5 through May 9, 2014
Adopt Resolution 14-84, in Support of School Nutrition Employee Week, May 5 Through May 9, 2014. See Exhibit, text of the Resolution. There is no financial impact to the District. |
||||
|
|
B. Board Members
E. Office of Strategy & Operations
F. Office of Academics
|
F-1. Head Start/Early Head Start Program Strategic Plan and Selection Criteria
Approve the Head Start/Early Head Start Program Strategic Plan and 2014-2015 Selection Criteria. The School Board of Broward County, Florida is the selected Head Start grantee and the program's governing body. As such, it is required to make decisions about the program's administration and operations. The responsibilities include the approval of reports, policies, and practices to ensure compliance with the Head Start Program Performance Standards. As per the Head Start Act of 2007, the governing body is required to review and approve the program?s strategic plan and annual selection criteria. There is no financial impact to the District. |
||||
|
|
G. Office of Human Resources
|
G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2013-2014 School Year
Approve the personnel recommendations for the 2013-2014 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Instructional Leaves There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
||||
|
|
||||
|
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs 2. Instructional Suspensions/Terminations There will be no financial impact to the School District. |
||||
|
|
||||
|
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year
AMENDMENT Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) - Promotion(s) 3. Non-Instructional Reassignment(s) - Demotion(s) 4. Non-Instructional Substitutes/Temporary Employees 5. Non-Instructional Leave(s) - Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s) 11. Salary Adjustment Funding has been budgeted in the 2013-2014 school/fiscal year for all appointments through June 30, 2014. |
||||
|
|
||||
|
G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015. There is no financial impact to the School District. |
||||
|
|
||||
|
G-5. Supplemental Pay Positions - List #18
Approve the recommended supplemental pay positions of employees for the 2013-2014 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2013-2014 school year. Individuals listed meet the requirements for the supplemental positions. Funding has been budgeted in the 2013-2014 school/fiscal year for all supplements through June 30, 2014. |
||||
|
|
H. Office of the General Counsel
I. Office of the Superintendent
|
I-1. Agreement with Share-A-Pet Organization
To approve an Agreement with Share-A-Pet Org., Inc. This is a request for renewal of an Agreement which expired in June 2013. Share-A-Pet Org., Inc. (SAP) is a nonprofit organization committed to providing pet therapy in health care and education facilities. Prior to serving Broward County, SAP delivered programs in Palm Beach County schools and hospitals. The group is currently delivering programs in several Broward County district schools. SAP provides a reading program for students similar to the one already in place in selected schools via the District's partnership with the Humane Society of Broward County and Miles for Smiles, Inc. District staff has monitored Share-A-Pet programs to confirm that SAP standards for animal health and training are aligned with the District's requirements for using animals in the classroom. The attached Agreement was approved as to form and legal content by the Office of the General Counsel. SAP provides a Pawsitive Reading program using trained and certified pet-assisted therapy volunteer teams to assist struggling readers in gaining reading skills. Since its inception in Broward County district schools, more than 10 schools have utilized the services of SAP and have requested continuation of the program. The SAP program is also poised to expand services to additional schools. There is no financial impact to the district for this agreement. |
||||
|
|
||||
|
I-2. Petition for Formal Proceedings - DA
Receive the Petition for Formal proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended without pay for ten (10) days, subject to the teacher's appeal rights. The teacher, DA, has violated the Principles of Professional Conduct for the Education Profession in Florida. The teacher failed to adequately supervise students and failed to report a student missing. Due to the severity of the infractions, a ten (10) day unpaid suspension is recommended. The cadre attorney prepared the Petition for Formal proceedings and notice was sent to the employee that a recommendation for a ten (10) day suspension without pay would be presented to the School Board on April 15, 2014. The teacher has the right to request a hearing with the Division of Administrative Hearings (DOAH) within 21 calendar days of the School Board action to appeal this disciplinary action. There is no financial impact to the District. |
||||
|
|
||||
|
I-3. Petition for Formal Proceedings - KG
Receive the Petition for Formal proceedings submitted by the Superintendent in reference to this teacher and that teacher be suspended without pay for three (3) days, subject to the teacher's appeal rights. The teacher, KG, has violated the Principles of Professional Conduct for the Education Profession in Florida and has been insubordinate. The teacher continued to leave her classroom unattended, continued/failed to comply with sign in/sign out procedures, and failed to comply with policies and procedures for the safeguarding of school funds. Due to the severity of the infractions, a three (3) day unpaid suspension is recommended. The cadre attorney prepared the Petition for Formal proceedings and notice was sent to the employee that a recommendation for a three (3) day suspension without pay would be presented to the School Board on April 15, 2014. The teacher has the right to request a hearing with the Division of Administrative Hearings (DOAH) within 21 calendar days of the School Board action to appeal this disciplinary action. There is no financial impact to the District. |
||||
|
|
J. Office of Facilities & Construction
K. Office of Financial Management
|
K-1. General Fund Amendment as of February 28, 2014
Approve the attached General Fund Amendment as of February 28, 2014. General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the General Fund. Amendment includes information for the month of February 2014. There is no financial impact to the District. |
||||
|
|
||||
|
K-2. Special Revenue Grant Funds Amendment as of February 28, 2014
Approve the Special Revenue Grant Funds Amendment as of February 28, 2014. Grant Funds Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the Special Revenue Grant Funds. Amendment includes information for the month of February 2014. There is no financial impact to the District. |
||||
|
|
||||
|
K-3. Interim Financial Statements for the Period Ended February 28, 2014
Approve the Interim Financial Statements for the Period Ended February 28, 2014. Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of February 2014, the fund balance as a percentage of projected revenues was 3.59% and the fund balance, excluding Charter Schools revenues, was 4.13%. There is no financial impact to the District. |
||||
|
|
||||
|
K-4. Revision to Capital Funds Budget Amendments
Approve the attached Capital Funds Budget Amendments for Fiscal Year 2013-2014. These amendments are as of February, 2014. This amendment is being submitted to adjust revenue and appropriations in the Capital Budget. The major changes reflected in this amendment are summarized below. Revenues (Exhibit A) Net Increase $450,743 - Increase $13,833 for a legal settlement for construction of the ADA Restroom Renovations project at Country Hills Elementary School as approved at the 5/21/13 School Board meeting (HH-1) - Increase $76,800 for receipt of sale of land proceeds from the Oakland Park Elementary School Acreage Site as approved at the 12/17/2013 School Board meeting (LL-6) - Increase $279,630 to recognize year-to-date receipt of gas tax revenues - Increase $80,480 from the sale of surplus equipment and vehicles Appropriations (Exhibit B) Reclassifications: - Changes this month in the appropriations summary are only reclassifications and do not change the budgeted amount for any capital projects. The amounts being reclassified are to align with the ongoing activity within the budgeted projects. - Savings from debt service refinancing were decreased from the Debt Service Transfer and placed in the Long Term Reserve Increase: - Increase $450,743 for revenue recognition placed in the Long Term Reserve Capital Reserves (Exhibit C) - There are no changes to the Short Term Reserve between February 1, 2014 and February 28, 2014 - There is a $450,743 increase to the Long Term Reserve from revenue recognition - There is a $266,666 increase to the Long Term Reserve from debt service savings There is no additional financial impact to any capital projects for this agenda as of February 2014. There is a $450,743 increase in miscellaneous local revenue and savings of $266,666 in the capital debt service from refinancing approved at the February 4, 2014 School Board meeting. The additional revenue and the debt service savings have been added to the Long Term Reserve. |
||||
|
|
L. Office of Portfolio Services
|
L-1. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Cooper City
Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Cooper City. The current Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Cooper City was entered into on June 2, 2009. The Agreement is scheduled to expire on June 2, 2014. This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy cost) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC, and has reviewed the RUA. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon approval by the SBBC, the City will execute the Agreement. There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department. |
||||
|
|
||||
|
L-2. Acceptance of the Voluntary Termination of Florida Charter Foundation, Inc., (Franklin Academy 2)
Accept the voluntary termination of the Charter School Agreement for Florida Charter Foundation, Inc., (Franklin Academy 2). The governing board of Florida Charter Foundation, Inc., has notified the District of the voluntary termination of its Charter School Agreement with The School Board of Broward County, Florida. The Superintendent of Schools wishes to inform The School Board of Broward County, Florida, that the District has initiated closeout procedures for Franklin Academy 2. Since the school has voluntarily terminated their charter, they have waived any right to a hearing or appeal. The School was granted a planning year for 2013-2014, therefore no students were enrolled for this year. The Senior Leadership Team members have also been informed of the School's voluntary termination. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
||||
|
|
||||
|
L-3. Second Amendment to Charter School Agreement with Greentree Prep Charter School, Inc., on behalf of Greentree Prep Charter School - 5130
Approve the Second Amendment to the Charter School Agreement with Greentree Prep Charter School, Inc., on behalf of Greentree Prep Charter School - 5130. Greentree Prep Charter School, Inc., a Florida non-profit corporation, on behalf of Greentree Prep Charter School - 5130, desires to amend its Charter School Agreement to change the location of the charter school for the 2014-2015, school year and subsequent years. A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K. C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. This item has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
||||
|
|
OPEN ITEMS
AA. Resolutions
BB. Board Members
CC. Board Policies
|
CC-1. Revisions to School Board Policy 5000 Educational Facilities, Designation of Schools, School Attendance Zone Boundaries, Development of Positive Alternatives to Accommodate Growth, to Keep Schools Open, and to Eliminate, Consolidate, or Re-Purpose Schools
Adopt revisions to School Board Policy 5000, at this final reading. School Board Policy 5000 guides the District in planning of educational facilities, designation of schools, school attendance zone boundaries, development of positive alternatives to accommodate growth, the process for keeping schools open, and/or the consolidation or re-purposing of schools. Recommendations have been reviewed and approved by the Senior Leadership Team and School Board General Counsel Office. In accordance with School Board Policy 1001, The School Board of Broward County, Florida, has completed the review process for School Board Policy 5000. These revisions were discussed at the September 24, 2013 School Board Workshop, the October 17, 2013 Public Rule Development Meeting, the October 22, 2013 School Board Workshop, at the first Public Hearing Meeting on December 17, 2013, and at a second Public Hearing Meeting on January 22, 2014 where an additional amendment was made. A third public meeting was held on March 4, 2014 where two additional amendments were made, approved, and included in this presented version. There is no additional financial impact to the School District, therefore, this item does not require a Collaboration Form from the Capital Budget Department. |
||||
|
|
||||
|
CC-2. Revised Job Description for the Manager II, Administrative Support Position
Adopt the revised job description for the Manager II, Administrative Support position. This is the final reading. The job description is being revised to update the qualifications and performance responsibilities of the position. The revision will ensure the job description accurately reflects the required minimum and preferred qualifications, accountability, goal and appropriate salary band of the position. The modifications presented better align to the District's Strategic Plan. Revision of the job description does not impact the salary band of the position. The position is filled and will not require staffing changes. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no additional financial impact to the District. |
||||
|
|
||||
|
CC-3. New or Revised Job Descriptions for the Coach, Science; Coach, Mathematics; and Coach, Literacy Positions
Adopt the new or revised job descriptions and minimum qualifications for the Coach, Science; Coach, Mathematics; and Coach, Literacy positions. This is the final reading. The job descriptions for the Coach, Science; Coach, Mathematics; and Coach, Literacy have been created or revised to improve teaching practices and learning in the classroom. The creation or revision of the job descriptions support the District's initiative of alignment and prioritization in regards to the instructional coaching program for School District. The positions are vacant and will follow the standard advertising and selection process. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda There is no financial impact to the District. |
||||
|
|
||||
|
CC-4. Revised Job Description for the Specialist, Florida Inventory of School Houses (FISH) Position
Adopt the revised job description for the Specialist, Florida Inventory of School Houses (FISH) position. This is the final reading. The job description is being revised to update the qualifications and performance responsibilities of the position. The objective of the revision is to ensure the job description accurately reflects the required minimum and preferred qualifications, and performance responsibilities necessary to perform the job in the assigned area. Revision of the job description does not impact the pay grade of the position. The position is vacant and will follow the standard advertising and selection process. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no financial impact to the District. |
||||
|
|
||||
|
CC-5. New Job Description for the Coordinator, Performance Management Position
Approve the new job description for the Coordinator, Performance Management position. Approval is requested to advertise for the position after the first reading. This is the first reading. The job description for the Coordinator, Performance Management position has been created to formally document an existing role within the Strategy and Continuous Improvement division. The position is vacant and will follow the standard advertising and selection process. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda There is no financial impact to the District. |
||||
|
|
||||
|
CC-6. Policy 2401: Tobacco-Free Policy
Discontinue Policy 1120: Smoking on School Board-Owned Premises and Approve Policy 2401: Tobacco-Free Policy at this first reading. Policy 2401: Tobacco-Free comprehensively provides clarification and information for stakeholders in understanding and implementing this policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption & Rule Making. The new policy language was discussed at the first Board Workshop on September 24, 2013; at the Public Rule Development on December 18, 2013 and at the second Board Workshop on January 28, 2014. The policy will be effective upon Board approval. There is no financial impact to the District. |
||||
|
|
||||
|
CC-7. Policy 5315: Family Life/Human Sexuality
Approve Policy 5315: Family Life/Human Sexuality at this first reading. Policy 5315: Family Life/Human Sexuality provides clarification and information for stakeholders in understanding and implementing this policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption & Rule Making. The new policy language was discussed at the first Board Workshop on November 12, 2013; at the Public Rule Development on December 18, 2013 and at the second Board Workshop on February 25, 2014. This Policy will be effective for the 2014-2015 school year. There is no financial impact to the District. |
||||
|
|
||||
|
CC-8. Policy 1.51 Human Relations Committee
Approve Policy 1.51: Human Relations Committee at this first reading. Policy 1.51: Human Relations Committee provides clarification and information for stakeholders in understanding and implementing this policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption & Rule Making. The new policy language was discussed at the first Board Workshop on September 24, 2013; at the Public Rule Development on December 18, 2013 and at the second Board Workshop on January 28, 2014. This policy will be effective for the 2014-2015 school year. There is no financial impact to the District. |
||||
|
|
||||
|
CC-9. Policy 4002.14 - Selection and Appointment of School-Based Administrators
Adopt revision of Policy 4002.14 at this final reading. A committee was created to revise the policy in an effort to align it with the District?s current organizational structure and include procedures for including community input in the selection process. The revisions were discussed at the December 10, 2013 School Board Workshop, the January 16, 2014 Public Rule Development Meeting and the February 11, 2014 School Board Workshop. First reading of the policy was approved as amended at the April 1, 2014, Regular School Board Meeting. There is no financial impact to the District. |
||||
|
|
||||
|
CC-10. Policy 4002.33 ? Experience for School Administrative Positions
Delete policy at this final reading. A committee was created to revise Policy 4002.14, Selection and Appointment of School-Based Administrators. The revisions to that policy include experience for school-based administrative positions. The revisions were discussed at the December 10, 2013 School Board Workshop, the January 16, 2014 Public Rule Development Meeting and the February 11, 2014 School Board Workshop. First reading of the policy was approved at the April 1, 2014, Regular School Board Meeting. There is no financial impact to the District. |
||||
|
|
||||
|
CC-11. Policy 4011.3 - Advertising Principalship Vacancies
Delete policy at this final reading. A committee was created to revise Policy 4002.14, Selection and Appointment of School-Based Administrators. The revisions to that policy include the process for advertising school principal vacancies. The revisions were discussed at the December 10, 2013 School Board Workshop, the January 16, 2014 Public Rule Development Meeting and the February 11, 2014 School Board Workshop. First reading of the policy was approved at the April 1, 2014, Regular School Board Meeting. There is no financial impact to the District. |
||||
|
|
||||
|
CC-12. Policy 5006: Suspension & Expulsion
Adopt Policy 5006: Suspension & Expulsion at this final reading. Revisions to Policy 5006 (Suspension & Expulsion) have been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making. The revisions were discussed at the first Board Workshop on November 12, 2013; at the Public Rule Development on December 18, 2013, at the Second Board Workshop on February 25, 2014 and at the first reading at the Regular School Board Meeting on April 1, 2014. The Chart of Substantive Changes reflects the revisions for the policy. All changes are being proposed for 2014-2015. There is no financial impact to the District. |
||||
|
|
||||
|
CC-13. Policy 5.8: Code of Student Conduct
Adopt Policy 5.8: Code of Student Conduct 2013-2016 at this final reading. Revisions to Policy 5.8 (Code of Student Conduct) has been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making. The revisions were discussed at the first Board Workshop on November 12, 2013; at the Public Rule Development on December 18, 2013, at the Second Board Workshop on February 25, 2014 and at the first reading at the Regular School Board Meeting on April 1, 2014. The Chart of Substantive Changes reflects the revisions for the policy. All changes are being proposed for 2014-2015. There is no financial impact to the District. |
||||
|
|
||||
|
CC-14. Revision to Policy 1001 - Rule Adoption and Rule Making
Adopt the revisions to Policy 1001 - Rule Adoption and Rule Making at Final Reading. At the June 26, 2013 School Board Workshop, staff recommended revisions to Policy 1001 to modify the rule adoption process in an effort to reduce the time required to revise a policy. The current policy requires five independent meetings (two workshops, one public rule development meeting, two regular school board meetings) prior to any policy revision being finalized. This process can take up to six months to complete. At the June 26, 2013 School Board Workshop, staff recommended the five-step process be consolidated to a two-step process in compliance with Florida State Statutes. The feedback provided by Board Members in response to this recommendation was to request the process consist of three meetings: School Board workshop, a public rule development meeting (second workshop), and a final adoption at a subsequent Regular School Board meeting. Additionally, the Board requested staff to work with the District Advisory Committee (DAC) to consolidate their "looping" process, as it serves as a surrogate mechanism to provide public feedback on proposed policy revisions. Subsequently, staff met with a DAC Sub-Committee to review the ?looping? process. This effort resulted in a recommendation from DAC to pilot a modified process, which substantially shortens the amount of time associated with DAC garnering a formal position on proposed revisions to policy. This, along with feedback from the Public Rule Development Meeting held on February 13, 2014, was shared with School Board Members at the February 25, 2014 School Board Workshop (Presentation attached as Exhibit 3), and approved on First reading at the April 1, 2014 Regular School Board meeting. Highlights of the proposed revision to Policy 1001 include; - Modifies the current five-step process to a three-step process for policy revision (workshop, public rule development meeting [second workshop], and final adoption). - Identifies the Office of the Chief of Staff to coordinate all revisions to policy. - Clarifies all notice requirements be in accordance with Florida State Statutes. - Aligns all policy update and reporting requirements with Florida State Statutes. In conjunction with this recommended policy revision, staff has developed a web-based application to allow the public to provide feedback on proposed policy revisions without having to attend any of the public meetings. This application will be launched in conjunction with the final adoption of the recommended policy revisions and allow staff to provide this additional feedback with subsequent revisions. Upon School Board approval, appropriate measures will be taken to communicate these revisions to all stakeholders. There is no financial impact to the District. |
||||
|
|
||||
|
CC-15. Revision to Policy 1.7 - School Board-Established Advisory Committees and Appointment of A School Board Member Representative(s) to Committee(s)
Adopt the revisions to Policy 1.7 School Board-Established Advisory Committees and Appointment of A School Board Member Representative(s) to Committee(s)at this Final Reading. The rewrite of Policy 1.7 went to the April 1, 2014 Regular School Board Meeting for a First reading. The following four amendments were approved at that meeting. 1. Amend Policy 1.7, page 1, A.2., add verbiage to paragraph to read:. ..will be placed upon a School Board Workshop agenda, in a timely manner, for discussion about the. . . 2. Amend Policy 1.7, page 2, A.7., add verbiage to end of paragraph, to read: . . ..shall be conducted in as early as August and no later than September. 3. Amend Policy 1.7, page 2, A.7., add verbiage to end of paragraph, to read: . . . may not serve as an officer of that advisory committee for a period of at least 4. Amend Policy 1.7, to add a new section relative to the Audit committee, to read: Appointees shall be independent* of Broward County Public Schools. *Not receiving any compensation, including any consulting, advisory, or other compensatory fee. Outlined below is a detailed explanation of the process utilized to revise Policy 1.7 At the June 26, 2013 School Board Workshop, staff recommended revisions to Policy 1.7 to ensure consistent governance across all School Board-Established Advisory Committees and to enhance the policy process for the establishment of School Board Established Advisory Committees and appointments of School Board Member representatives to committees. At this workshop, staff was requested to work with the Chairs of existing advisory committees to recommend revisions to the policy. Accordingly, a work group met on August 26, 2013 and on November 20, 2013 to discuss and review proposed revisions to Policy 1.7. Although all of the Chairs from the School Board-Established Advisory Committees were invited to participate, actual participants of the work group included: representatives from the District Advisory Committee, Diversity Committee, ESE Committee, Parent Community Involvement Task Force, and the Facilities Task Force. On February 13, 2014, a Public Rule Development Meeting was subsequently held to share the proposed policy rewrite with the public. Comments from this meeting were taken in consideration and additional revisions were incorporated within the policy. The proposed policy rewrite was presented to the School Board at the February 25, 2014 School Board Workshop. Staff shared the following highlights of the proposed rewrite: - Includes a preamble to policy outlining the intended purpose of School Board Established Committees (Committees) - Establishes process to create and dissolve Committees - Aligns the election of Committee leadership and sets term limits for chair and vice-chair of Committees - Aligns appointment process and appointment term to school year - Simplifies current process for appointments - Does not establish term limits for appointment or limit appointment to one Committee - Expands appointment residence to entire District - Establishes Committee members are public officers and requires the execution of a Conflict of interest form - Requires all Committee members participate in annual training prior to gaining voting privileges - Outlines Committee chairs will meet with the Superintendent to collaborate on annual goals and objectives - Mandates all Committees have a finite and set membership for the year - Stipulates any documentation, electronic and social media includes disclaimer that the opinions of the Committee are not binding and do not necessarily reflect the opinions of the School Board or individual Board Members Additional revisions requested at this workshop and at First reading on April 1, 2014, were subsequently incorporated into the policy rewrite and are presented for approval with this item. The most recent revisions are identified by double underlines included in Exhibit 1. Upon School Board approval, appropriate measures will be taken to communicate these revisions to all stakeholders. There is no financial impact to the District. |
||||
|
|
DD. Office of the Chief Auditor
EE. Office of Strategy & Operations
|
EE-1. Transportation Agreements for City and Non-Profit Organization Recreation Programs
Approve agreements between The School Board Broward County, Florida, and After School Programs, Inc., (non-profit organization), the City of Lauderdale Lakes, New Horizon Community Development Corporation, Inc., (non-profit organization), the City of Plantation, and the City of Pompano Beach, to provide school bus transportation for recreational programs for the period of one year. The transportation agreements allow the cities and non-profit organizations to utilize District school buses for city/organizational sponsored recreation programs and events that are dependent on transportation. City/organization sponsored recreation programs provide a valuable service to their respective communities. Transportation services will be provided during the times school buses are not being utilized for service to Broward County Public Schools. After School Programs, Inc., (non-profit organization), the City of Lauderdale Lakes, New Horizon Community Development Corporation, Inc., (non-profit organization), the City of Plantation, and the City of Pompano Beach will reimburse the District for the full cost of this service at the approved reimbursement rate. This reimbursement rate fully covers the costs incurred by the District. These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. The cities and non-profit organizations will reimburse the District for the cost of this service at the current approved reimbursement rate of $70 per hour. |
||||
|
|
||||
|
EE-2. 2014 Opening and Closing School Times (Summer Term)
Approve the 2014 Opening and Closing School Times (Summer Term). School times are scheduled to open and close at times that will best utilize existing resources to provide required student transportation services and compensate for student and program growth. In order to improve efficiency and reduce operational costs, Student Transportation & Fleet Services has staggered summer school times to offset the non-funded 3rd grade reading camp program and to maximize the utilization of our school bus fleet. School times are scheduled to minimize operational costs to the District. |
||||
|
|
||||
|
EE-3. Contract Renewal RFP 10-019V - Banking Services
Approval to renew RFP 10-019V - Banking Services. It is recommended that the contract with Bank of America, N.A. be renewed for an additional year from June 2, 2014, through June 1, 2015, in accordance with Special Condition 8.1 of the RFP. This is the second and final renewal of this contract. Bank of America is the District?s depository through which all banking functions including payroll, accounts payable, investments and any other financial transactions are performed. This recommendation to renew this contract is based on a supplier evaluation rating of ?Very Good?. This contract extension will allow the Treasurer?s Office to continue purchasing banking services as required through June 1, 2015. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The District's banking fees are based on volume of activities. The charge per service has not increased since the contract was awarded five (5) years ago. In the last five years, the district has averaged expenditures of $260,000 per year. For this final renewal period, we are requesting approval of an amount not to exceed $275,000. Funds will be budgeted under the Treasurer's Office. |
||||
|
|
||||
|
EE-4. Ellevation - Software System (POSTPONED FROM 03/17/14 RSBM)
MEMO TO VOTE DOWN Approve the purchase of Ellevation for the English for Speakers of Other Languages (ESOL) program. The Ellevation platform puts all information and data about English Language Learners (ELLs) in one place. This platform will enhance instruction, ensure compliance with State and Title III requirements, and improve monitoring of the ESOL program across the District. School Board Policy 3320, Part II (H), authorizes the purchase of any type of copyrighted materials, instructional materials, and computer software without competitive solicitations. However, purchases in excess of $50,000 for commodities or services, for which competitive solicitations have been waived, require School Board approval. Ellevation, through Ellevation, LLC, is the sole source supplier. The proposal being submitted for School Board approval consists of 500 subscriptions for all schools including charter schools. There is a financial impact of $170,125. The source of funds is the Information & Technology general fund budget. |
||||
|
|
||||
|
EE-5. Ellevation - Software System
REVISED Approve the purchase of Ellevation, a software platform for instructional and data management that supports the English for Speakers of Other Languages (ESOL) program. The Ellevation platform puts all information and data about English Language Learners (ELLs) in one place. This platform will enhance instruction, ensure compliance with State and Title III requirements, and improve monitoring of the ESOL program and ELLs across the District. School Board Policy 3320, Part II (H), authorizes the purchase of any type of copyrighted materials, instructional materials, and computer software without competitive solicitations. However, purchases in excess of $50,000 for commodities or services, for which competitive solicitations have been waived, require School Board approval. Ellevation, through Ellevation, LLC, is the sole source supplier. The proposal being submitted for School Board approval consists of a total of 700 Ellevation software one-year renewable subscriptions for all schools including charter schools. This agreement was approved as to form and legal content by the Office of the General Counsel. There is a financial impact of $200,125. The source of funds is the Information & Technology general fund budget and Title III grant budget. The funding breakdown is as follows: I&T General Funds - $170,125 Title III - $30,000 |
||||
|
|
||||
|
EE-6. Grant Applications - Pre-submission
Approve the submission of the following grant applications: A. Head Start/Early Head Start Supplemental Application, $965,806 requested from the U.S. Department of Health and Human Services, along with a required $241,451 cash match from the District for a total of $1,207,257 A copy of the Grant Application is available at the Board members' Office on the 14th floor of the K. C. Wright Administration Center and the executive summary is available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. The positive financial impact is $965,806 from the U.S. Department of Health and Human Services. These funds ($965,806) will cover 80% of the Head Start/Early Head Start program's supplemental cost. Receipt of the $965,806 supplemental funds is contingent upon the District providing the required 20% cash match (approximately $241,451). The exact amount of cash match may vary based upon negotiated pay raises and changes in staff's positions. Funds for the required match will be allocated from Fund Number 1010, General Grant Match. |
||||
|
|
||||
|
EE-7. Grant Applications - Post-submission
Approve the submission of the following grant applications: A. Elmer's Teacher Toolkit, $500 (requested) B. Fuel Up to Play 60, $3,600 (awarded) C. In School Youth Funds, $709,822 (requested) D. National Science Foundation STEM - C Partnerships: MSP, $7,492,405 (requested) E. National Science Foundation CNS-Computing Ed for 21st Century: BPEC-FACTS, $599,463 (requested) F. Second Chance Act Technology Career Training, $749,030 (requested) G. Target Field Trip Grant, $700 (awarded) Copies of the Grant Applications are available at the Board members' Office on the 14th floor of the K. C. Wright Administration Center and executive summaries are available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. The positive potential financial impact, if all projects are funded, is $9,555,520 from various sources. There is no additional financial impact to the District. |
||||
|
|
||||
|
EE-8. Additional Recommendation - 10-080N - Research and Program Evaluation Consultant Services (POSTPONED FROM 04/01/14 RSBM)
MEMO TO VOTE DOWN Approve the additional expenditure for 10-080N - Research and Program Evaluation Consultant Services. This contract provides research and program evaluation services for the District. Services may include, but are not limited to, needs assessments, development of evaluation plans and research designs, data collection (e.g. surveys, focus groups), data analysis, instrument or test development, policy review, interpretation of results, and preparation of recommended reports. There has been an increase in the use of the projects that require this type of service. It is recommended that the School Board authorize an additional expenditure of $350,000 to the subject contract, which will cover the expenditures for an additional 16 months for the term of the contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the various locations to continue purchasing through June 30, 2015. 10-080N was previously approved on April 23, 2010, with a spending authority of $400,000. This recommendation is for an additional $350,000 and will provide for an approximate total expenditure of $750,000. |
||||
|
|
FF. Office of Academics
|
FF-1. New Agreement between The School Board of Broward County, Florida and Broward College
Approve the new agreement between The School Board of Broward County, Florida and Broward College. The agreement period upon execution by both parties through June 30, 2015. Broward College, Talent Development and the Office of Academics will partner to provide professional learning opportunities for mathematics and science teachers at Lauderhill 6-12 and pre-service teachers at Broward College. This initiative will provide an innovative, student-centered learning community approach in which both pre-service and in-service teachers will collaborate to implement the Project Lead the Way (PLTW) program at Lauderhill 6-12. PLTW is an integrated engineering program offered within mathematics and science and Broward College will train pre-service teachers in PLTW prior to clinical placement at Lauderhill 6-12. Additionally, Broward College?s Exceptional Student Education (ESE) pre-service teachers will support struggling students in all curriculum areas at Lauderhill 6-12. Broward College and Broward County Public Schools (BCPS) will co-sponsor the cost of the professional learning and each provides $12,500 to a fund for related expenses for a total fund of $25,000. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact to the District is $12,500. The source of the funds is from the Lauderhill 6-12 Title I grant school allocation for Professional Learning. There is no additional financial impact to the District. |
||||
|
|
||||
|
FF-2. New Agreement with The Center for College and Career Readiness
Approve the agreement with The School Board of Broward County, Florida and The Center for College and Career Readiness. The state of Florida will fully implement the new Florida Standards for Literacy and Mathematics, aligned to College and Career Readiness Standards, beginning in the 2014-2015 school year. It is critical that we implement a system-wide, purposeful strategy of professional learning, which includes district leaders, school based administrators, instructional coaches and teacher leaders to effectively lead and coach curriculum, lesson plans, instruction and accountable student collaborations which meet College & Career requirements for difficulty and complexity. The Center for College & Career Readiness is a non-profit, 501(C)3 training and research organization that provides services to more than one third of America's school districts working to implement College & Career Readiness initiatives to build capacity among school leaders and teachers for improved student outcomes. This partnership seamlessly extends the professional learning framework utilized during the blended implementation of state standards and Common Core Standards. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The estimated financial impact to the District is $985,000. The source of these funds is grant funded. There is no additional impact to the District. |
||||
|
|
||||
|
FF-3. Agreement between The School Board of Broward County, Florida and The University Florida Board of Trustees, Gainesville, Florida
Approve the Agreement between The University of Florida and The School Board of Broward County, Florida, to enter into a Dual Enrollment Articulation Agreement. As specified in Florida Statute (F.S. 1007.235), The University of Florida and The School Board of Broward County, Florida, may enter into a Dual Enrollment Articulation Agreement to offer specific dual enrollment courses and establish criteria for high school student eligibility. This arrangement would provide an opportunity for eligible students to complete high-rigor university level courses necessary to complete a four-year degree, while also completing a high school diploma. This dual enrollment agreement will expire on June 30, 2015. For additional information, please see the Executive Summary. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The estimated financial impact to the District is $179,088. The source of funds is the general fund. There is no additional financial impact to the District. |
||||
|
|
||||
|
FF-4. Agreement between the College Board and The School Board of Broward County, Florida to participate in the AP Opportunity Program
Approve the Agreement between the College Board and The School Board of Broward County Florida to participate in the AP Opportunity Program. Two high schools that qualify for funding to commence new Advanced Placement classes were selected to help achieve the national goal of increasing the availability of AP classes to students who are academically ready for the rigor, but are socioeconomically disadvantaged. The agreement period is from April 15, 2014 to December 31, 2019. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The positive financial impact to the District is $75,940. The source of the funds is the College Board. There is no financial impact to the District. |
||||
|
|
||||
|
FF-5. Continuation of Cooperative Agreement and Calendars with Preschool Providers for Exceptional Students
Approve the continuation of the Cooperative Agreements and Calendars between The School Board of Broward County, Florida (SBBC) and Preschool Providers for Exceptional Students. SBBC is required under federal legislation to educate all identified preschool children with disabilities. The SBBC has entered into agreements with Ann Storck Center, Inc., ARC Broward, Inc. Broward Children?s Center, Inc., Nova Southeastern University, Inc., and United Cerebral Palsy of Broward County, Inc. for more than twenty-three years. Since federal legislation supports the inclusion of preschool children with disabilities with their typical peers for more that eight years, preschool exceptional students have participated in an instructional program with typical developing preschoolers at North Lauderdale Educational Center, Inc. (Alphabetland). In 2007-2008 Baby Boomers, Inc., included preschool children with disabilities in their classrooms with typical four-year-old children. These community sites have the commitment and the expertise needed to educate eligible preschool exceptional students as defined by State Board of Education Rules. The students may be emotional behavioral disabled, intellectually disabled, autistic spectrum disabled, physically impaired, other health impaired, speech impaired, language impaired, deaf and hard of hearing, visually impaired and/or developmentally delayed. The continuation contracts reflect a funding structure based on per student allocation. Transportation will continue as a support service for preschoolers in these contracts. These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. All costs for provision of services are funded through FTE earnings up to $9,438.736.00. There is an additional financial impact to the District for transportation of $724,875.00. Transportation costs are from the general fund. There is no additional financial impact to the District. |
||||
|
|
GG. Office of Human Resources
HH. Office of the General Counsel
|
HH-1. Settlement Agreement between The School Board of Broward County, Florida; Ashbritt, Inc.; and Nations Roof, LLC.
Approve the Settlement Agreement between The School Board of Broward County, Florida; Ashbritt, Inc.; and Nations Roof, LLC. This Agreement is the result of efforts to resolve differences and disputes between Ashbritt, Inc. (?Ashbritt?), Nations Roof, LLC (?Nations?) and The School Board of Broward County, Florida (the ?SBBC?) arising out of the payment for emergency, post-Hurricane Wilma (the ?Storm?) repair work and services performed in late 2005. Hurricane Wilma struck South Florida on October 24, 2005 and caused significant damage to Broward County School District schools. Due to the extent and severity of the damage to the public infrastructure in Broward County, Governor Jeb Bush, through executive order, suspended certain public procurement policies including the requirement to obtain competitive bids for certain contracted work. Following the Storm, the District Superintendent directed the District's Facilities & Construction Management Department to begin the repair and rehabilitation process by engaging various contractors to repair and remediate the damage caused by the Storm to school portable classrooms at several school locations throughout Broward County. The Storm damage to portables consisted of damage to roofs from severe hurricane force winds and water damage to portable interiors from subsequent rainfall. Accordingly, the District issued Purchase Order #2600018029T for the "purchase of emergency repair and related services necessitated by Hurricane Wilma at District locations." Such work was performed by Ashbritt, Nations, and C&B Services, Inc. ("C&B"). In January of 2006, the Office of the Chief Auditor ("OCA") commenced an internal audit engagement examining documentation of services performed by Ashbritt and C&B and the related invoices submitted for payment of their services. The OCA prepared an "Audit of the Ashbritt, Inc. and C&B Services Invoice for District Portable Repairs Related to Hurricane Wilma" which resulted in the OCA suggesting remediation and actions including, but not limited to, a request for reimbursement from Ashbritt for alleged overbilling. On or about November 2, 2010, Ashbritt filed a Complaint against the SBBC styled Ashbritt, Inc. vs. The School Board of Broward County, Florida, in Broward County Case Number 10-43869 (18) seeking a declaration from the Court that it was entitled to all sums paid to it by the SBBC. The SBBC counterclaimed for reimbursement of per diem payments and added Nations as a Third Party Defendant. Through settlement negotiations, Ashbritt and Nations have agreed to provide compensation to the SBBC in the total amount of $210,000 in full and complete settlement of the lawsuit (the ?Settlement Sum?). This item resolves and settles the litigation between the SBBC, Ashbritt, and Nations. District staff, cadre counsel, and the Office of the General Counsel recommend approval of the Settlement Agreement as a fair, reasonable, and cost-effective resolution of the dispute between the parties. There is a positive financial impact to the district in the amount of $210,000. |
||||
|
|
||||
|
HH-2. Employment Agreement between The School Board of Broward County, Florida and Tria Lawton-Russell
Approve the Employment Agreement between The School Board of Broward County, Florida and Tria Lawton-Russell. On May 21, 2013, the Board approved the addition of an Administrative Counsel position in the Office of the Superintendent to handle administrative/employee discipline matters. The position was advertised on August 30, 2013 and applications and resumes were accepted during the period of August 30, 2013 to October 1, 2013. A total of thirty-seven (37) applications were received. The applications were screened and seven (7) candidates were recommended for interview. Interviews were conducted on January 15, 2014. The interview team consisted of J. Paul Carland, II, General Counsel; Marylin Batista-McNamara, Deputy Counsel; Dorothy Davis, (Acting) Director, Employee and Labor Relations, Lerenzo Calhoun, Specialist, Employee and Labor Relations, and David Golt, Chief of Police. The interview team reached consensus that Tria Lawton-Russell was the most qualified candidate for the position. Ms. Tria Lawton-Russell has been a practicing attorney for more than thirteen (13) years, specializing in litigation. Ms. Lawton-Russell?s application and resume are attached. The Superintendent, J. Paul Carland, II, General Counsel, and Amanda Bailey, Acting Chief Human Resources Officer, interviewed Ms. Tria Lawton-Russell and concurred with the selection. Ms. Lawton-Russell was notified that she was the successful candidate and she accepted the position. A contract was negotiated with Ms. Lawton-Russell, which is attached. The salary of $83,000 was negotiated based on Ms. Lawton-Russell?s experience and qualifications and is below the average salary for comparable in-house attorneys in Florida school districts. The annual financial impact to the District, including benefits, is $104,336. The source of funds is the Superintendent?s department budget. |
||||
|
|
II. Office of the Superintendent
|
II-1. Agreement with Learning Sciences International (LSI), LLC for Professional Learning to Use the iObservation Fidelity Module
Approval of Agreement between SBBC and LSI for: 1) Four days of professional learning for Observer Cadre, and 2) Virtual training for ten individuals (session managers) to use the iObservation Fidelity Module and administer assessments to new and practicing observers for calibration and credentialing. 1) Professional Learning for BrIDGES Observer Cadre (TOP) A critical foundational factor in determining validity and reliability of evidence collected using the Marzano model is the level of expertise the observer exhibits in using the evaluation instrument. If those being observed view this level of expertise as high, then the confidence level of those being observed will be high with respect to the results of their observation. The Office of Talent Development identified 50 administrators to be part of the Broward's Instructional Development and Growth Evaluation system (BrIDGES) Observer Cadre?Transforming Observational Practice (TOP). This Observer Cadre of Principals and Assistant Principals was selected from qualified applicants to deepen their knowledge of the Marzano Instructional Practice Framework and build the capacity of Marzano expert observers in our District. Beginning in the summer of 2014, it is expected that this Cadre provide professional learning, and coaching and support, to other administrators, to deepen their knowledge of the Marzano Instructional Practice Framework used in BrIDGES?Teacher Evaluation System. This professional learning will build upon the coursework already completed by the Cadre members to prepare them to meet expectations. 2) Virtual Training to Use the Fidelity Module This training prepares ten select individuals to serve as session managers of the Fidelity Module; to lead calibration and assessment activities for observers and to proctor the assessment exercises for credentialing observers. Description of Fidelity Module The Fidelity Modules provides licenses for the district to provide ongoing calibration activities for observers (administrators). This module contains master scored video to conduct these exercises and will assist in sustaining the observer credentialing process. This module also includes ongoing updates and enhancements to the calibration and assessment exercises. Background Information: BrIDGES Observer Cadre Professional Development Developing the expertise of a Cadre of Principal and Assistant Principal Observers involves observers that successfully completed the professional learning listed below: - Leaders of Learning Domain 1 - Supervision - Leaders of Learning Domains 2-4 - iObservation technical training - Inter-rater Reliability and Assessment (Successful scores on both the content and observation segments of the on-line assessment) The Observer Cadre was then selected from qualified applicants to build the capacity of Marzano Expert Observers in our District. Additional professional learning for Observer Cadre participants included: Three Side-By-Side Coaching sessions ? An expert Marzano consultant facilitates a team of cadre members (5-6) in the classroom observation process at participant school sites. The Marzano consultant and cadre team share observation data for validity and reliability, and learn ways to provide specific, meaningful feedback to teachers. The Side By Side Coaching focuses on the following observer competencies: 1) Identifying the dominant elements in a lesson, 2) Providing a rating for each element observed, 3) Developing feedback strategies for appropriate elements, and 4) Building and deepening a common language of instruction. The Disciplined Leader ? Two sessions delivered by the Leadership and Learning Center (LLC) focus on assisting observers in managing time to conduct effective observations, and structuring operations to maximize staff strengths and improve student learning. Goals include finding time to engage in effective observation and professional conversation, which is a critical component of the Marzano evaluation system. Additional required days of targeted professional learning sessions to deepen knowledge includes: Supervision and Feedback, Creating and Understanding Unit Design, Marzano Deliberate Practice, and Observation for State Standards. Upon completion of the professional learning components, Observer Cadre members are expected to utilize the skills attained to conduct side-by-side coaching sessions with identified peer administrators, provide on-going professional support for newly appointed administrators, and plan and facilitate BrIDGES evaluation and feedback update sessions at Cadre, Sub-Cadre and Assistant Principal meetings. This BrIDGES Observer Cadre will engage in the additional professional learning identified in this Agreement. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the general fund. The Agreement in the amount of $26,990.00 will be paid from RTTT Funds. |
||||
|
|
||||
|
II-2. Agreement between the SBBC and Learning Sciences International (LSI), LLC for District Licensing of iObservation
Approve Agreement with Learning Sciences International, LLC, to continue providing District licenses and professional services for the Teacher Evaluation management system iObservation. Teacher Evaluation System: District wide licenses for the following: 1) iObservation Tool and Resource Library for Teacher Observation, 2) Online Program of Study for Teachers, and 3) Fidelity Module for calibrating, assessing and certifying observer accuracy to sustain the Observer Credentialing process. 1) iObservation Tool In 2011, Broward County Schools adopted the Marzano Causal Model of Teacher Evaluation. Since the implementation of the Teacher Evaluation System in 2011, the iObservation tool has been used to collect, manage, and report longitudinal data from classroom walkthroughs, and both informal and formal teacher observations. This tool also supports a library of online resources. As teachers? assessed need areas are revealed through the use of the Marzano Protocol, the online resource library facilitates on-demand professional development for improving instructional effectiveness. Teachers are able to access a rich collection of resources within the library including professional development modules, exemplary video of best instructional strategies, lecture videos by Dr. Robert Marzano, and research-based articles on instructional practice. iObservation is the only technology system with exclusive access and approval to digitize the Marzano Causal Model. 2) Online Program of Study for Teachers This Agreement also allows for district wide licensing for nine online courses specifically designed around the use of research-based strategies within the context of each of the four domains of the Marzano Model. These domains contain 60 elements which build on each other to support teacher growth, development, and performance. The four domains are: 1) Classroom Strategies and Behaviors, 2) Planning and Preparing, 3) Reflecting on Teaching, and 4) Collegiality and Professionalism. This program of study provides job-embedded professional development for teachers with relevant activities to apply their learning directly to their daily work with students. These online courses feature printable articles, learning guides, classroom videos, expert commentary, and instructional tools. Each course provides approximately 4-6 hours of professional development. 3) Fidelity Module to Ensure District Sustainable for Inter Rater Reliability Support This component of the Agreement provides licenses for the district to lead calibration and assessment activities for observers (administrators). This module contains master scored video to run the calibration and assessment exercises for observer credentialing. This module also includes ongoing updates and enhancements to the calibration and assessment exercises. This module will assist in sustaining the observer credentialing process. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the general fund. The Agreement in the amount of $486,400.00 will be paid from RTTT funds. |
||||
|
|
JJ. Office of Facilities & Construction
|
JJ-1. Change Order #4 - Dania Elementary - Vaughn, Wunsch, Masullo Architects, P.A. - Fire Sprinkler Protection and - Fire Alarm System Replacement - Project No. P.000012 (POSTPONED FROM 04/01/14 RSBM)
MEMO TO VOTE DOWN Approve Change Order #4, Dania Elementary, Vaughn, Wunsch, Masullo Architects, P.A., Fire Sprinkler Protection and Fire Alarm System Replacement, Project No. P.000012, in the amount of $46,796, 864 days, and increase the Budget by $150,192 which will come from the Capital Projects Reserve. Change Order #4, $46,796, 864 days Dania Elementary Vaughn, Wunsch, Masullo Architects, P.A. Fire Sprinkler Protection and Fire Alarm System Replacement Project No. P.000012 Refer to Exhibits 1 and 3 for detailed information. Additional Budget is being requested to cover the additional costs associated with the project. Based on the attached Project Funds Allocation, there is an additional financial impact of $150,192 which will come from the Capital Projects Reserve. |
||||
|
|
||||
|
JJ-2. Replacement of the Existing Scoreboard -
Regional Athletic Facility - Blanche Ely High School, Pompano Beach - Project No. P.000067 (f.k.a. 0361-25-01)
Approve a funding increase for the Replacement of the Existing Scoreboard, Regional Athletic Facility, Blanche Ely High School, Pompano Beach, Project No. P.000067, in the amount of $8,000, which will come from the Capital Projects Reserve. The total approved project budget will be $115,000. The original capital funding of $55,000 was Board approved on February 22, 2012 for a new, larger scoreboard with the balance of the cost of the new scoreboard to be raised by the School?s Administration, in the form of donations from alumni and other community supporters. The funds for the overall budget of $107,000 is currently available, however; the best negotiated project cost from an approved contractor is $115,000 which is $8,000 above the total funds available. The project was previously bid twice, with the price coming in significantly higher after the last bid. Utilizing the recently awarded Construction Services Minor Projects agreement, the vendor provided the best opportunity to negotiate the price, with the least possible impact to the District. The total approved project budget will be $115,000. There will be an additional financial impact of $8,000, which will come from the Capital Projects Reserve. |
||||
|
|
KK. Office of Financial Management
LL. Office of Portfolio Services
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
Related Downloadable Files
 |
031214 2nd Public Hearing - Boundaries |