Created : March 17, 2013 at 07:01 PM
January 18, 2005
Status: Pending
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
A. APPROVAL OF DEFAULT RECOMMENDATION ON THE FOLLOWING CONTRACTS:
1. 23-120B – Medical Supplies and Equipment (additional expenditure of $0, requested; $525,000 previously approved on 6/15/04; $625,000 originally approved on 3/04/03)
It is recommended that The School Board of Broward County, Florida, declare Integral Medical & Surgical in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid. Bid Item 3, Physician’s Scale will be purchased from the catalog section of the bid.
2. 23-150B – Custodial Chemicals (additional expenditure of $0, requested; $1,150,000 previously approved on 6/15/04; $625,000 originally approved on 3/04/03)
It is recommended that The School Board of Broward County, Florida, declare Integral Sanitary Supplies in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid. Bid Item 4, Non-Acid Toilet Bowl Cleaner will be purchased from South Florida Janitorial & Pool Supply.
3. 24-124B – Cardiopulmonary Resuscitation (CPR) Supplies and Equipment (additional expenditure of $0, requested; $125,000 previously approved on 6/15/04)
It is recommended that The School Board of Broward County, Florida, declare Belmex Medical Supply, LTD in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid. Bid Item 3, Disposable Resuscitators will be purchased from the catalog section of the bid.
B. APPROVAL FOR RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 22-089R – Electric Motors (additional expenditure of $300,000 requested; $200,000 previously approved on 3/16/04; $50,000 previously approved on 12/9/03; $250,000 originally approved on 12/18/01)
It is recommended that the contracts with Ace Pump and Supply, Condo Electric Industrial Supply, Inc., Economic Electric Motors, H & L Electric Motor Repair, Inc., Johnstone Supply, Miller Bearings, Inc., MSC Industrial Supply and Rexel Consolidated Electric Supply, be renewed for an additional year from April 1, 2005 through March 31, 2006 in accordance with Special Condition 5 of the bid; that the contracts with South Florida A/C and Refrigeration Supply, Inc., (no longer in business) and W. W. Grainger, Inc. (not interested in renewing) not be renewed; and that the School Board authorize an additional expenditure of $300,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Maintenance Stockroom to continue purchasing electric motors as required through March 31, 2006, and will provide for an approximate total expenditure of $800,000 for the award period.
Items submitted for renewal approval have been evaluated to determine that satisfactory service is provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents.
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background.
Requested Action
Approve additional expenditures on previously approved term contracts as shown below. The recommendations are requests for additional expenditures only and do not require any changes to the district budget.
Summary
A. APPROVAL OF DEFAULT RECOMMENDATION ON THE FOLLOWING CONTRACTS:
1. 23-120B – Medical Supplies and Equipment (additional expenditure of $0, requested; $525,000 previously approved on 6/15/04; $625,000 originally approved on 3/04/03)
It is recommended that The School Board of Broward County, Florida, declare Integral Medical & Surgical in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid. Bid Item 3, Physician’s Scale will be purchased from the catalog section of the bid.
2. 23-150B – Custodial Chemicals (additional expenditure of $0, requested; $1,150,000 previously approved on 6/15/04; $625,000 originally approved on 3/04/03)
It is recommended that The School Board of Broward County, Florida, declare Integral Sanitary Supplies in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid. Bid Item 4, Non-Acid Toilet Bowl Cleaner will be purchased from South Florida Janitorial & Pool Supply.
3. 24-124B – Cardiopulmonary Resuscitation (CPR) Supplies and Equipment (additional expenditure of $0, requested; $125,000 previously approved on 6/15/04)
It is recommended that The School Board of Broward County, Florida, declare Belmex Medical Supply, LTD in default on the performance of the bid conditions of the subject bid. It is further recommended that their contract be canceled, that their company name be removed from the bid list for two years, that no bids considered from this vendor be recommended for award, and that no Purchase Orders be released to this vendor. This additional recommendation is in accordance with General Conditions 3, 23, and 24 of their bid. Bid Item 3, Disposable Resuscitators will be purchased from the catalog section of the bid.
B. APPROVAL FOR RENEWAL AND AN ADDITIONAL EXPENDITURE ON THE FOLLOWING CONTRACT:
1. 22-089R – Electric Motors (additional expenditure of $300,000 requested; $200,000 previously approved on 3/16/04; $50,000 previously approved on 12/9/03; $250,000 originally approved on 12/18/01)
It is recommended that the contracts with Ace Pump and Supply, Condo Electric Industrial Supply, Inc., Economic Electric Motors, H & L Electric Motor Repair, Inc., Johnstone Supply, Miller Bearings, Inc., MSC Industrial Supply and Rexel Consolidated Electric Supply, be renewed for an additional year from April 1, 2005 through March 31, 2006 in accordance with Special Condition 5 of the bid; that the contracts with South Florida A/C and Refrigeration Supply, Inc., (no longer in business) and W. W. Grainger, Inc. (not interested in renewing) not be renewed; and that the School Board authorize an additional expenditure of $300,000 to the subject contract. The amount of the recommended spending authority is available from funds already included in the District budget. This recommendation will allow the Maintenance Stockroom to continue purchasing electric motors as required through March 31, 2006, and will provide for an approximate total expenditure of $800,000 for the award period.
Items submitted for renewal approval have been evaluated to determine that satisfactory service is provided, and that the contract prices are currently the best value based on current vendor prices, comparable prices from other agencies and the Consumer Price Index (CPI) data. Recommendations are being made for additional expenditures on previously approved term contracts. These recommendations are requests for additional expenditures only, and the amount is available from funds already included in the District budget. These recommendations authorize additional expenditures until the expiration date of each contract, at which time the contract will be re-bid according to Board Policy unless the contract is renewed per the terms and conditions of the bidding documents.
School Board Goals
| Goal 3 - All operations of the school system will demonstrate best practices while supporting student achievement. |
Financial Impact
These recommendations for additional spending authority will be funded from available funds already included in various school/department/center budgets or as described in the Summary Explanation and Background.
Source of Additional Information
Donnie Carter, 754-321-2610
Associated File Attachments
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23120B (Files) | |
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23150B (Files) | |
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24124B (Files) | |
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22089R (Files) | |
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ExecutedARF (Files) |