February 19, 2014
OPEN ITEMS :
CC-2. Revised Job Description for the Manager II, Administrative Support Position (WITHDRAWN)
CC-3. Revised Job Descriptions for the Director, Literacy and the Director, English for Speakers of Other Languages (ESOL) Positions (WITHDRAWN)
February 18, 2014
SPECIAL PRESENTATIONS :
Partners in Education: Recognizing Bayview Title Company (SPECIAL ORDER - 1:30 P.M.) (REVISED)
SPEAKERS:
3. Lisa Maxwell (ADDED)
Call to Order
Pledge of Allegiance to the Flag of the United States of America
ADDED ITEMS
MINUTES FOR APPROVAL
|
January 22, 2014 - Regular School Board Meeting
|
||||
|
|
||||
|
February 4, 2014 - Special - Expulsions
|
||||
|
|
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
|
Presentation by Students from CITY Academy,
Parkway Middle School of the Arts (SPECIAL ORDER - 11:15 A.M.)
|
||||
|
|
||||
|
Partners in Education: Recognizing Bayview Title Company and Homestead Miami Speedway Volunteer Association (SPECIAL ORDER - 1:30 P.M.) (REVISED)
|
||||
|
|
REPORTS
|
Broward County Council of PTAs/PTSAs
|
||||
|
|
||||
|
ESE Advisory Council
|
||||
|
|
||||
|
Broward County Association of Student Councils and Student Advisor to the Board
|
||||
|
|
||||
|
Technology Advisory Committee
|
||||
|
|
||||
|
ESOL Leadership Council
|
||||
|
|
||||
|
Gifted Advisory Council
|
||||
|
|
||||
|
Employee Unions
|
||||
|
|
||||
|
Facilities Task Force
|
||||
|
|
||||
|
Supplier Diversity & Outreach Program Advisory Committee
|
||||
|
|
||||
|
Diversity Committee
|
||||
|
|
||||
|
Broward Education Foundation
|
||||
|
|
||||
|
District Advisory Council
|
||||
|
|
CONSENT AGENDA
REPORTS CONTINUED
|
Board Members
|
||||
|
|
||||
|
Superintendent
|
||||
|
|
SPEAKERS
|
1. Rhonda Ward
|
||||
|
|
||||
|
2. Lynda Olds
|
||||
|
|
||||
|
3. Lisa Maxwell (ADDED)
|
||||
|
|
CONSENT ITEMS
A. Resolutions
B. Board Members
E. Office of Strategy & Operations
|
E-1. Pre-Qualification of Contractors - Approval of Application and Issuance of Certification
Approve the recommendations of the Superintendent indicated in Exhibit 2. The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities (SREF), F.S. 1013.46, and Board Policy 7003. This item approves the recommendations of the Superintendent of Schools indicated in Exhibit 2. Further explanation is provided in Exhibit 1. The Qualification Selection Evaluation Committee (QSEC) convened on January 29, 2014, to review staff's recommendations in response to the submitted pre-qualification applications. Upon review of staff?s recommendations, QSEC makes the recommendations to the Superintendent indicated in Exhibit 2. Contractor Pre-Qualification Staff Application Review Executive Summaries are available for review at the Supply Management & Logistics Department. There is no financial impact to the District. |
||||
|
|
F. Office of Academics
G. Office of Human Resources
|
G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2013-2014 School Year
Approve the personnel recommendations for the 2013-2014 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The teacher approvals on this G-1 item are teachers in subject areas for which there is no surplus and/or layoff teacher in that certification area that could be placed in these positions. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Substitute Teachers 3. Instructional Leaves There will be no financial impact to the School District. Funding for the positions has been allocated in the school and department budgets. |
||||
|
|
||||
|
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations/Retirements/Layoffs There will be no financial impact to the School District. |
||||
|
|
||||
|
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2013-2014 School Year
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional Approval(s) 2. Non-Instructional Reassignment(s) ? Promotion(s) 3. Non-Instructional Reassignment(s) ? Demotion(s) 4. Non-Instructional Substitutes/Temporary Employees 5. Non-Instructional Leave(s) ? Layoff(s) 6. District Managerial/Professional/Technical 7. Reassignment of Current School-Based/District Managerial/Professional Technical Personnel 8. School-Based Managerial 9. School-Based/District Managerial Acting/Special/Task Assignment(s) 10. School-Based/District Managerial/Professional/Technical Leave(s)-Layoff(s) 11. Salary Adjustment Funding has been budgeted in the 2013-2014 school/fiscal year for all appointments through June 30, 2014. |
||||
|
|
||||
|
G-4. Personnel Recommendations for Non-Instructional Separation of Employment or Discipline for the 2013-2014 School Year
Approve the personnel recommendations for separation of employment or discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations include the following items: Non-Instructional Resignation(s)/Retirement(s) Non-Instructional Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination(s) Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4105. There is no financial impact to the School District. |
||||
|
|
||||
|
G-5. Supplemental Pay Positions - List #14
Approve the recommended supplemental pay positions of employees for the 2013-2014 school/fiscal year. Employees are recommended for supplemental pay positions by Principals or Department Supervisors and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2013-2014 school year. Individuals listed meet the requirements for the supplemental positions. Funding has been budgeted in the 2013-2014 school/fiscal year for all supplements through June 30, 2014. |
||||
|
|
||||
|
G-6. Recommendation(s) for Instructional/Non-Instructional Discipline for the 2013-2014 School Year
Approve the recommendation(s) for discipline as listed on the attached list for Instructional/Non-Instructional staff. All recommendation(s) are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. This disciplinary action recommendation is a result of an investigation by the Broward District Schools Police Department. The individual(s) involved have been provided the opportunity to appear and participate, with representation, before the Professional Standards Committee and in a pre-disciplinary hearing prior to submission of this recommendation. This case was reviewed with the Superintendent of Schools Designee, who agreed to this discipline. The District has followed the School Board processes for disciplinary action. The requested action(s) is listed on the attachment. There is no financial impact to the School District. |
||||
|
|
H. Office of the General Counsel
|
H-1. Broward County School Board vs. Patrick Geller
Adopt the Recommended Order, rendered on January 13, 2014 by Robert E. Meale, Administrative Law Judge, in the matter of Broward County School Board vs. Patrick Geller, Case No. 13-1975TTS before the State of Florida Division of Administrative Hearings and enter the proposed final order. In May 2013, The School Board approved the recommendation from the Superintendent of Schools to suspend without pay Patrick Geller, a teacher. The legal basis for his suspension was Misconduct in Office and Incompetence. Mr. Geller challenged The School Board?s action and requested an administrative hearing before the State of Florida Division of Administrative Hearings. Following the administrative hearing, the Administrative Law Judge issued a Recommended Order recommending that the School Board enter a final order dismissing the Administrative Complaint. No exceptions to the Recommended Order were filed by either party. The School Board of Broward County Florida must take final agency action by rendering a final order. Attached hereto as Exhibit 2 is a Final Order that has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the District. |
||||
|
|
I. Office of the Superintendent
|
I-1. School Improvement Plans: Elementary and Middle School Levels
1)Approve the District Improvement & Assistance Plan, 2)Approve the District Differentiated Accountability Checklist of Compliance 3)Approve the School Improvement Plans submitted by elementary & middle schools as required by the State of Florida Statute 1001.42 and SB Policy 1403 Schools in Florida are required to submit an annual School Improvement Plan (SIP) for School Board approval. Each School Advisory Council (SAC), representing all stakeholder groups, has developed a plan that addresses Florida's Educational Goals and Broward's District Strategic Plan Goals. All SIP plans were peer reviewed by principal instructional cadre groups. The process for all SIPs has been met in accordance with Florida Statute 1001.42 (School Improvement Plans) and 1001.452 (School Advisory Councils). There is no financial impact to the District. The State requires each District to develop a District Improvement & Assistance Plan that describes how the District will provide assistance and intervention to schools at risk of not meeting state standards or not making annual measurable objectives by implementing the required support and interventions under Differentiated Accountability. The District Improvement & Assistance Plan was developed collaboratively with District divisions and departments. It is designed to deliver a single voice of support services to the District's most critical schools and students performing below proficiency levels and reflects the requirements under Differentiated Accountability. The SIPs, the District Improvement & Assistance Plan and the District Differentiated Accountability Checklist of Compliance, are available at: http://www.broward.k12.fl.us/schoolimprove.There is no financial impact to the District. There is no financial impact to the District. |
||||
|
|
||||
|
I-2. School Advisory Council Membership for 2013-2014
Approve the School Advisory Council membership for the 2013-14 school year.Each school in the State of Florida is required to submit to the District School Board a list of members of the School Advisory Council (SAC). The membership must be representative of all stakeholders duly elected or appointed according to guidelines in alignment with State Statute and School Board Policy 1403. Membership guidelines require that a majority of the members not be employed by Broward County Public Schools and that the membership reflect the diversity of the school's population. All SAC membership lists have been reviewed by the Office of Strategic Achievement, and have been approved as meeting the requirements outlined in the State Statute and School Board Policy. The primary focus of the SAC is to collaborate in the School Improvement Plan (SIP) process. A copy of the SAC Membership for 2013-2014 school year is available at: http://www.broward.k12.fl.us/schoolimprove. There is no financial impact to the District. |
||||
|
|
||||
|
I-3. 2013-2014 School Improvement Plan for Charter School: Charter School of Excellence Tamarac 2 Campus (5291)
Approve the School Improvement Plan submitted by Charter School of Excellence Tamarac 2 Campus in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of ?D? or ?F? are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school?s governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1., Florida Statutes) The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
||||
|
|
||||
|
I-4. 2013-2014 School Improvement Plan for Charter School: Charter School of Excellence Riverland (5281)
Approve the School Improvement Plan submitted by Charter School of Excellence Riverland in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of "D" or "F" are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school's governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1., Florida Statutes) The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
||||
|
|
||||
|
I-5. 2013-2014 School Improvement Plan for Charter School: Imagine Charter School at North Lauderdale (5171)
Approve the School Improvement Plan submitted by Imagine Charter School at North Lauderdale in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of "D" or "F" are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at: https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school's governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1., Florida Statutes) The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
||||
|
|
||||
|
I-6. 2013-2014 School Improvement Plan for Charter School: Somerset Academy Village Middle School (5002)
Approve the School Improvement Plan submitted by Somerset Academy Village Middle School in alignment with the State Board Rule 6A-1.099827, Charter School Corrective Action and School Improvement Plans, Section 1008.33(3)(c), Florida Statutes rule to implement Section 1002.33(9)(n), Florida Statutes. Charter schools that receive a school grade of "D" or "F" are required to develop and implement a School Improvement Plan (SIP). The SIP must contain the nine components outlined in State Board of Education Rule 6A-6.1099827, which can be found at https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.099827. A District SIP Review Committee conducted a support session to assist the school with the SIP process and review content. The director and a representative of the school's governing board shall submit to the Sponsor for approval, a School Improvement Plan to raise student achievement. (Section 1002.33(9)(n)1., Florida Statutes) The director and a representative of the governing board must appear before the Sponsor at a public meeting to present the plan. The Sponsor shall approve or deny the SIP and shall notify the charter school in writing within 10 calendar days of its decision to approve or deny the SIP. The Sponsor shall deny a SIP if it does not comply with guidelines as outlined in subsection 4 of the rule. If denied, the Sponsor shall provide, in writing, specific reasons for denial and timeline for resubmission. There is no financial impact to the District. |
||||
|
|
||||
|
I-7 Request to Move the March 18, 2014 School Board Meetings to March 17, 2014
It is recommended that The School Board of Broward County, Florida move the March 18, 2014 Special and Regular School Board Meetings to March 17, 2014 at 10:00 am and 10:15 am, respectively. Due to several School Board Members attending the Florida School Board Association 27th Annual Day in the Legislature, it has been recommended The School Board of Broward County, Florida move the March 18, 2014 Special and Regular School Board Meetings to March 17, 2014 at 10:00 am and 10:15 am, respectively. There is no financial impact to the District. |
||||
|
|
J. Office of Facilities & Construction
K. Office of Financial Management
|
K-1. General Fund Amendment as of December 31, 2013
Approve the attached General Fund Amendment as of December 31, 2013. General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the General Fund. Amendment includes information for the month of December 2013. There is no financial impact to the District. |
||||
|
|
||||
|
K-2. Special Revenue Grants Funds Amendment as of December 31, 2013
Approve the special Revenue Grants Funds Amendment as of December 31, 2013. Grants Funds Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This amendment is for the purpose of updating The Broward County School District Budget for estimated revenues and appropriations changes in the Special Revenue Grants Funds. Amendment includes information for the month of December 2013. There is no financial impact to the district. |
||||
|
|
||||
|
K-3. Revision to Capital Funds Budget Amendments
Approve the attached Capital Funds Budget Amendments for Fiscal Year 2013-2014. These amendments are as of December, 2013. This amendment is being submitted to adjust revenue and appropriations in the Capital Budget. The major changes reflected in this amendment are summarized below: Revenues (Exhibit A) There are no changes to the capital budget revenue estimates between July 1, 2013 and December 31, 2013. Appropriations (Exhibit B) Reclassifications: Changes this month in the appropriations summary are only reclassifications and do not change the budgeted amount for any capital projects. The amounts being reclassified are to align with the ongoing activity within the budgeted projects. Capital Reserves (Exhibit C) Reserve Uses: The Long Term Reserve is being increased by $68,018 to reflect the budgetary impacts from previous School Board Agenda Items approved between July 1, 2013 and December 31, 2013. There is no additional financial impact to any capital projects for this agenda as of December, 2013 as indicated on Exhibit C. There is a $68,018 increase to the long term reserve as described in the Summary Explanation and Background. |
||||
|
|
||||
|
K-4. Interim Financial Statements for the Period Ended December 31, 2013
Approve the Interim Financial Statements for the Period Ended December 31, 2013. Financial Statements are submitted to the School Board pursuant to State Board Administrative Rule 6A-1.008. As of December 2013, the fund balance as a percentage of projected revenues was 3.61% and the fund balance, excluding Charter Schools revenues, was 4.15%. There is no financial impact to the district. |
||||
|
|
||||
|
K-5. Tentative Budget Calendar for Fiscal Year 2014-15
Approve the District Budget Timeline & Process for Fiscal Year 2014-15. Per Truth in Millage (TRIM) law, the School Board must approve the Tentative Budget for advertising, and hold two public hearings. Required Meeting & Hearing Dates: - Approve Budget for Advertising; Date: July 22, 2014 (Regular School Board Meeting) - Public Hearing #1: Date: July 29, 2014 - Time: 5:30 p.m. (FS 200.065(2)(f)(1)) - Final Public Hearing: Date: September 16, 2014 - Time: 5:30 p.m. (FS 200.065(2)(f)(3)) Please note that July 24, 2014 is the last day that the School Board can approve advertising the budget per Florida statute. Adoption of District Educational Facilities Plant (FS 1013.35(2)(d)) Public Hearing #1; Date: July 22, 2014 - Time: 5:30 p.m. Public Hearing #2; Date: September 9, 2014 - Time: 5:30 p.m. All of the dates have been scheduled using a July 1st Property Appraiser's certification date. There is no financial impact to the School District. |
||||
|
|
L. Office of Portfolio Services
|
L-1. Fourth Amendment to Lease and Funding Agreement with City of Weston
Approve the Fourth Amendment to the Lease and Funding Agreement between The School Board of Broward County, Florida and the City of Weston authorizing the City of Weston to serve as project manager for the installation at Cypress Bay High of synthetic turf and the resurfacing of the track. The fourth amendment continues the relationship between The School Board of Broward County, Florida and the City of Weston to enhance the athletic facilities at Cypress Bay High School. The improvements to Cypress Bay High shall include the installation of a synthetic turf on the school's main athletic field and include the resurfacing of the surrounding track. The City of Weston shall serve as the construction manager causing the preparation of construction drawings and specifications, bidding, contract documents and construction inspection services. The amendment further authorizes Cypress Bay High School to solicit donations for the project and to have such donations deposited with the City of Weston. There is no obligation for The School Board of Broward County, Florida to expend any public funds for the conversion of the athletic field from natural turf to synthetic turf and the resurfacing of the track. All funds shall be raised from business and community donors to fund the project. No School Board of Broward County funds shall be utilized for this project. The benefit of synthetic turf is its longevity. The synthetic turf shall benefit both boys and girls sports and activities at Cypress Bay High including boys tackle football, girls flag football, boys/girls soccer, boys/girls track and field, boys/girls cross country, boys/girls lacrosse, physical education activities and marching band. Further, the synthetic turf field shall be enjoyed and utilized by other public high schools when competing against Cypress Bay. Exhibit 2 provides a brief history of the Lease and Funding Agreements with the City of Weston and the corresponding amendments. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The City of Weston has signed and approved the Agreement. There is no financial impact to the District; therefore, this item does not require a collaboration form from the Capital Budget Department. |
||||
|
|
OPEN ITEMS
AA. Resolutions
BB. Board Members
|
BB-1. Value Adjustment Board (VAB) Direct Cost Billing
Approve payment for the semi-annual billing for the School Board's share of VAB direct costs. The County Commission uses a Hearing Officer to adjudicate taxpayer petitions concerning property appraisal values and exemptions. The School Board participates in these hearings. The School Board's share in he cost of the proceedings is 40% of the net expenses. The net VAB expenses for the period April 1, 2013 through September 30, 2013 were $295,560.95 and the School Board's share (40%) is $118,224.38. Donna Korn is the representative for the School Board on the Value Adjustment Board. The financial impact to the District is $118,224.38. The source of funds is the Board members' Department Budget. |
||||
|
|
CC. Board Policies
|
CC-1. New Job Descriptions for the Information & Technology Department
Adopt the new job descriptions for the Information & Technology Department. This is the final reading. The seven (7) newly created job descriptions for the Information and Technology Division supports the 2012-13 labor negotiations and the Division?s Strategic Plan for the District. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no financial impact to the District for the 2013-14 School Year. |
||||
|
|
||||
|
CC-2. Revised Job Description for the Manager II, Administrative Support Position
WITHDRAWN Approve the revised job description for the Manager II, Administrative Support position. This is the first reading. The job description is being revised to update the qualifications and performance responsibilities of the position. The revision will ensure the job description accurately reflects the required minimum and preferred qualifications, accountability, goal and appropriate salary band of the position. The modifications presented better align to the District?s Strategic Plan. Revision of the job description does not impact the salary band of the position. The position is filled and will not require staffing changes. See attached Executive Summary. Copies of all supporting documents are available at the Board Members? Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no additional financial impact to the District. |
||||
|
|
||||
|
CC-3. Revised Job Descriptions for the Director, Literacy and the Director, English for Speakers of Other Languages (ESOL) Positions
WITHDRAWN Approve the revised job descriptions for the Director, Literacy and Director, English Speaker of Other Languages (ESOL) positions. This is the first reading. The job descriptions are being revised to update the qualifications and performance responsibilities of the positions. The revisions will ensure that the job descriptions accurately reflect the required minimum and preferred qualifications, accountability, goal and appropriate salary band of the positions. The modifications proposed align with other roles of similar level of accountability identified within the Department of Instruction & Interventions. Revisions of the job descriptions impact the salary band of the positions. The positions are filled and will not require staffing changes. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda. There is no additional financial impact to the District. |
||||
|
|
DD. Office of the Chief Auditor
|
DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools
Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools. An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1. The Audit report represents 10 schools in which a total of 5 schools had no audit findings and 5 had some audit findings. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee?s January 23, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
||||
|
|
||||
|
DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2013-2014
Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2013-2014. Property and Inventory Audits of Selected Locations were performed, as authorized by the Florida Statute 274.02(2), School Board Policy 1002.1 and School Board Policy 3204. The Audit report represents 26 locations in which a total of 25 locations had no audit findings and 1 location had audit findings. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee?s January 23, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
||||
|
|
||||
|
DD-3. State of Florida Auditor General Report No. 2014-043 - Broward County District School Board - Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation for the Fiscal Year Ended June 30, 2012
Receive State of Florida Auditor General Report No. 2014-043 - Broward County District School Board - Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation for the Fiscal Year Ended June 30, 2012. As part of the continued effort to improve accountability, the Auditor General, State of Florida performed the Broward County District School Board - Florida Education Finance Program (FEFP), Full-Time Equivalent (FTE) Students and Student Transportation Audit for the Fiscal Year Ended June 30, 2012. Except for the material noncompliance involving teachers and reporting errors or records that were not properly or accurately prepared or were missing and could not be located for students in Basic and ESOL, the Broward County District School Board complied, in all material respects, with State requirements regarding the determination and reporting of full-time equivalent (FTE) students under the Florida Education Finance Program (FEFP) and the number of students transported for the fiscal year ended June 30, 2012: Thirty-nine of the 286 teachers in our sample did not meet State requirements governing certification, School Board approval of out-of-field teacher assignments, notification to parents regarding teachers' out-of-field status, the earning of college credits toward certification in out-of-field subject areas, or the earning of required in-service training points in ESOL strategies. Thirty-six of the 246 students in our Basic sample and 144 of the 572 students in our ESOL sample had exceptions involving reporting errors or records that were not properly or accurately prepared or were missing and could not be located. Noncompliance related to reported FTE resulted in 74 findings. The resulting proposed net adjustment to the District's reported, unweighted FTE totaled to a negative 427.2250 but has a potential impact on the District's weighted FTE of a negative 490.7196. Noncompliance related to student transportation resulted in 11 findings and a proposed net adjustment of a negative 134 students. Weighted adjustments to FTE are presented in the report for illustrative purposes only. The weighted adjustments to FTE do not take special program caps and allocation factors into account and are not intended to indicate the weighted FTE used to compute the dollar value of adjustments. That computation is the responsibility of the Department of Education. However, the gross dollar effect of our proposed adjustments to FTE may be estimated by multiplying the proposed net weighted adjustment to FTE by the base student allocation amount. For the Broward County District School Board, the estimated gross dollar effect of our proposed adjustments to reported FTE is a negative $1,707,321 (negative 490.7196 times $3,479.22). We have not presented an estimate of the potential dollar effect of our proposed adjustments to student transportation because there is no equivalent method for making such an estimate. The ultimate resolution of our proposed adjustments to FTE and student transportation and the computation of their financial impact is the responsibility of the Department of Education. As of January 31, 2014, the Office of the Chief Auditor has not received notification of the final adjustments to FTE and Student Transportation from the Florida Department of Education. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 23, 2014 meeting. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://eagenda3.broward.k12.fl.us/cgi-bin/WebObjects/eAgenda The source of funds to perform the FTE Audit Report is the Auditor General, State of Florida's Budget Allocation. |
||||
|
|
||||
|
DD-4. McGladrey, LLP - Management Letter for the Year Ended June 30, 2013
Receive McGladrey, LLP - Management Letter for the Year Ended June 30, 2013. The School Board's external auditor, McGladrey LLP completed their Management Letter ("the report") for the year ended June 30, 2013. The Management Letter identifies certain matters involving the District's internal control structure and its operations related to bank reconciliations and SAP User Access and contains recommendations relative to those matters. In addition, management responded to three prior year observations/recommendations, which are included in the report. This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 23, 2014 meeting. The source of funds to perform the Management Letter was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
||||
|
|
||||
|
DD-5. McGladrey, LLP - Auditors' Reports Required by the Office of Management and Budget (OMB) Circular A-133 (Single Audit Report) for the Year Ended June 30, 2013
Receive McGladrey, LLP - Auditors' Reports Required by the Office of Management and Budget (OMB) Circular A-133 (Single Audit Report) for the Year Ended June 30, 2013. The School Board?s external auditor, McGladrey, LLP, completed their Single Audit report in accordance with OMB Circular A-133 for the Year Ended June 30, 2013. The Schedule of Expenditures of Federal Awards (the Schedule) presents the activity of all federal award programs for The School Board of Broward County, Florida for the year ended June 30, 2013. Federal awards received directly from federal agencies, as well as federal awards passed through other governmental agencies are included in the schedule. Federal financial assistance expenditures are reported in the general purpose financial statements as expenditures in the Special Revenue Fund. The total expenditures of federal awards amounted to $260,563,505. There were no findings or questionable costs reported for the fiscal year ended June 30, 2013. This report is intended to be used as a resource for management and staff. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 23, 2014 meeting. The source of funds to perform the Single Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
||||
|
|
||||
|
DD-6. Audit of the Family Counseling Behavioral Health Program Grant for the Period Ended September 30, 2013
Receive Audit of the Family Counseling Behavioral Health Program Grant for the Period Ended September 30, 2013. In accordance with the Family Counseling Behavioral Health Program requirements, we have audited the accompanying Statement of Grant Assistance, under agreement number 10-CP-CSA-8267-01 for the period ended September 30, 2013. The Statement of Grant Assistance (the "Statement") is the responsibility of the Grant Administrators of The School Board of Broward County, Florida. Our responsibility is to express an opinion on this Statement based on our audit. We conducted our audit in accordance with Government Auditing Standards issued by the Comptroller General of the United States and Rules of the Auditor General of the State of Florida. Those standards and rules require that we plan and perform the audit to obtain reasonable assurance that the Statement is free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts in the Statement. In planning and performing our audit of the Statement for the year ended September 30, 2013, we considered the internal control structure. Our review of the internal control structure facilitates the development of the auditing procedures and the expression of an opinion on the Statement. We believe our audit provides a reasonable basis for our opinion. In our opinion, the Statement mentioned in the first paragraph presents fairly, in all material respects, the cash receipts and disbursements of the grant for the year then ended. Additionally, no funds, including interest earned on such funds, are due back to the County. This report is intended solely for the information of the Community Partnerships Division, Children?s Services Section of Broward County and the School Board and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by Broward County, is a matter of public record. The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's January 23, 2014 meeting. The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District. |
||||
|
|
EE. Office of Strategy & Operations
FF. Office of Academics
|
FF-1. Amendment to Agreement between The School Board of Broward County, Florida and Helping Abused, Neglected, Disadvantaged Youth, Inc. (HANDY)
Approve the Amendment to the Continuation Agreement between The School Board of Broward County, Florida and Helping Abused, Neglected, Disadvantaged Youth, Inc. (HANDY). The contract period is September 1, 2013 through June 30, 2014. Following the board?s approval of this amendment to the above noted agreement, Helping Abused, Neglected, Disadvantaged Youth, Inc. (HANDY) will be awarded a total of $18,600, to implement the Life Skills component of the Innovative Concepts (iCon) Program funded by the Workforce Investment Act (WIA) Grant through the Broward Workforce Development Board in two additional Broward County High Schools: Fort Lauderdale and Piper. Through the amendment, HANDY will provide Life Skills instruction during the afterschool iCon Program at the two new schools for one hour per day, one day per week for 13 weeks at the above two iCon Program schools. HANDY has been providing these services to eight iCon Program schools through the original agreement approved by the board on 08/20/13 for $13,600. Through this amendment, an additional $5,000 for the two new schools will be added to the agreement. This amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel. There is an additional financial impact of $5,000, through this amendment, for a total of $18,600 to the District. The source of funds is the Workforce Investment Act Grant. There is no additional financial impact to the District. |
||||
|
|
||||
|
FF-2. Agreement between The School Board of Broward County, Florida and CE Tours
Approve agreement with CE Tours to provide services under the U.S. Department of Education High School Graduation Initiative Grant (USDOE HSGI). The School Board of Broward County, Florida (SBBC) is the recipient of a five-year grant from the U.S. Department of Education, entitled High School Graduation Initiative. The Mentoring Tomorrow's Leaders (MTL) project is being funded through this grant. The USDOE will provide in excess of $4.5 million over five years to re-engage students who have dropped out and to ensure that at-risk students at two SBBC schools with the highest dropout rates (Boyd H. Anderson and Plantation High Schools) successfully complete high school and go on to post-secondary educational institutions. A portion of these funds is being used to send at-risk students and their peer mentors from these schools on a Tri-State College Tour. The target population is 10th graders who have been enrolled in Mentoring Tomorrow's Leaders and shown significant academic progress, as well as their peer mentors (11th and 12th graders). The intent of the initiative is to create a college-going culture at these schools through inspiring at-risk students and their peers to successfully complete high school and go on to post-secondary educational institutions. This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact is $29,645. The source of the funds is the USDOE High School Graduation Initiative Grant budget. There is no additional financial impact to the District. |
||||
|
|
GG. Office of Human Resources
HH. Office of the General Counsel
|
HH-1. Settlement Agreement between The School Board of Broward County, Florida and Grace & Naeem Uddin, Inc.
Approve the Settlement Agreement between The School Board of Broward County, Florida and Grace & Naeem Uddin, Inc. This Agreement is the result of efforts to resolve differences and disputes between Grace & Naeem Uddin, Inc. ("GNU") and The School Board of Broward County, Florida (the "SBBC") arising out of the construction of new stadium bleachers at Dillard High School (the "Project"). On November 28, 2008, GNU filed a Complaint against defendants Clyde Phil Vanderhider, Jr., Seating Construction USA, Inc., d/b/a Seating Constructors USA, Inc. and Wachovia Bank, N.A., in Broward County Case Number 08-054605 (05), alleging entitlement to damages totaling $675,921. One year later, on November 29, 2009, GNU filed its Amended Complaint by adding The School Board of Broward County, Florida as an additional Defendant. In its lawsuit, GNU sought $675,921 from the SBBC and alleged it performed as general contractor pursuant to a contract. The SBBC denied GNU's claim based on the lack of a fully-executed contract, and further, because the SBBC contracted with and paid contractor Seating Constructors, USA, Inc. for such work. The Office of the General Counsel successfully obtained dismissal of GNU's Amended Complaint in January 2010, and dismissal of GNU's Second Amended Complaint in May 2010. In October 2010, the Office of the General Counsel obtained Summary Judgment with respect to GNU's Third Amended Complaint. However, in July 2011, the Court reversed itself and vacated the Summary Judgment. Upon reinstatement of the lawsuit by the Court, GNU continued to pursue its claims. Through settlement negotiations, GNU has agreed to accept $175,000 from the SBBC in full and complete settlement of its lawsuit (the "Settlement Sum"). This item resolves and settles the litigation between the SBBC and GNU. District staff, cadre counsel and the General Counsel's Office recommend approval of the Settlement Agreement as a fair, reasonable and cost-effective resolution of the dispute between the parties. The financial impact to the district is $175,000. The source of funds is the Adopted District Educational Facilities Plan, Fiscal Years 2013-2014 to 2017-2018, Legal and Contingency budget. |
||||
|
|
II. Office of the Superintendent
|
II-1. Agreement between The School Board of Broward County, Florida and Arthur J. Gallagher Risk Management Services, Inc.
Approve the Agreement between The School Board of Broward County, Florida and Arthur J. Gallagher Risk Management Services, Inc. for the placement of the District's Property and Casualty insurance policies. Florida Statute Referencing Direct Negotiations: School districts are required to carry property insurance on all school buildings (except buildings with three classrooms or less) and all school plants, including contents, boiler and machinery, pursuant to the provisions of section 1001.42(11) (d), Florida Statutes. Florida Administrative Rule 6A-1.012(15) states, except as otherwise required by statute, a district school board, when purchasing insurance, entering risk management programs, or contracting with third party administrators, may make any such acquisitions through the competitive solicitation process or by direct negotiations and contract. (See Supporting Documents for the continuation of Summary Explanation and Background. ) This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The financial impact of placing the District's property and casualty insurance policies for three years is estimated at $47 million. The source of funds for all casualty insurance premiums will be the General Fund. |
||||
|
|
JJ. Office of Facilities & Construction
|
JJ-1. Change Order #2 - Tedder Elementary - JWR Construction Services, Inc. - Single Point of Entry - Project No. P.001427 (0571)
Approve Change Order #2, Tedder Elementary, JWR Construction Services, Inc., Single Point of Entry, Project No. P.001427, in the amount of $19,817, -14- days. Change Order #2, $19,817, -14- days Tedder Elementary JWR Construction Services, Inc. Single Point of Entry Project No. P.001427 Refer to Exhibits 1 and 3 for detailed information. The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2013-2014 to 2017-2018. |
||||
|
|
||||
|
JJ-2. Change Order #1 - Ramblewood Middle - Anatom Construction Services, Inc. - ADA Restroom Renovations - Project No. P.000478 (f.k.a. 2711-24-04)
Approve Change Order #1, Ramblewood Middle, Anatom Construction Services, Inc., ADA Restroom Renovations, Project No. P.000478, in the amount of $21,783, -49- days. Change Order #1, $21,783, -49- days Ramblewood Middle Anatom Construction Services, Inc. ADA Restroom Renovations Project No. P.000478 Refer to Exhibits 1 and 3 for detailed information. The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2013-2014 to 2017-2018. |
||||
|
|
||||
|
JJ-3. Change Order #1 - Charles Drew Resource Center - MVP Contractors, Inc. - Restroom Renovation - Project No. P.001425 (0301)
Approve Change Order #1, Charles Drew Resource Center, MVP Contractors, Inc., Restroom Renovation, Project No. P.001425, in the amount of $2,703, -14- days. Change Order #1, $2,703, -14- days Charles Drew Resource Center MVP Contractors, Inc. Restroom Renovation Project No. P.001425 Refer to Exhibits 1 and 3 for detailed information. The source of funds is identified in the Adopted District Educational Facilities Plan, Fiscal Years 2013-2014 to 2017-2018. |
||||
|
|
||||
|
JJ-4. Final Acceptance/Release of Retainage - Cedars Electro-Mechanical, Inc. - Indoor Air Quality Repairs - Heating Ventilation and Air Conditioning System - (IAQ Repairs HVAC) - Crystal Lake Middle School - Project Number P.000368 (f.k.a. 1871-99-05)
Approve the Final Acceptance of the Crystal Lake Middle School, (IAQ Repairs HVAC), Project Number P.000368, and release the balance of retainage in the amount of $28,102.15. The Contractor, Cedars Electro-Mechanical, Inc., has completed the scope of their contract within the contract limits. Final Acceptance and Release of Retainage will occur upon execution of the General and Full Release of Lien by the Contractor. The funds being released totaling $28,102.15 are included in the Adopted District Educational Facilities Plan, Fiscal Years 2013-2014 to 2017-2018, Page 23. |
||||
|
|
KK. Office of Financial Management
LL. Office of Portfolio Services
|
LL-1. Premium Services Agreements Approval - Somerset Academy, Inc., (Location Numbers 5030, 5388, and 5413)
Approve Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and Somerset Academy, Inc. As part of the District?s Venture Design Initiative, and pursuant to Section 1002.33 (20)(b), Florida Statutes, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services with Somerset Academy, Inc. The attached agreements delineate the negotiated terms as well as the structure and components that will comprise the services purchased by the School. A copy of all supporting documents is available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. Wright Administration Center. The agreements have been approved as to form and legal content by the Office of the General Counsel. There is estimated positive revenue to the District in the amount of $500 for the 2013-2014 Premium Services Agreements. This amount is based on the minimum contracted hours and may increase depending on the actual total hours of service delivered throughout the academic year. |
||||
|
|
||||
|
LL-2. Premium Service Agreement Approval - Excelsior Charter of Broward, Inc. d/b/a Everest Charter School (Everest Charter School, Location Number 5407)
Approve the Premium Services Agreement between The School Board of Broward County, Florida (SBBC), and Excelsior Charter of Broward, Inc. d/b/a Everest Charter School. As part of the District?s Venture Design Initiative, and pursuant to Section 1002.33 (20)(b), Florida Statutes, the Innovative Programs Design/Support Department has negotiated the terms of a Premium Services Agreement for fee-supported services with Excelsior Charter of Broward, Inc. d/b/a Everest Charter School. The attached agreement delineates the negotiated terms as well as the structure and components that will comprise the services purchased by the School. A copy of all supporting documents is available at the Innovative Programs Design/Support Department on the 4th floor of the K. C. Wright Administration Center. The agreement has been approved as to form and legal content by the Office of the General Counsel. There is estimated positive revenue to the District in the amount of $540 for the 2013-2014 Premium Service Agreement. This amount is based on the minimum contracted hours and may increase depending on the actual total hours of service delivered throughout the academic year. |
||||
|
|
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities (EEO) at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
Related Downloadable Files
 |
012214 Regular Meeting |