July 22, 2014
Status:
Approve the recommendation for award for the above contract.
Contract Term: July 23, 2014 through June 30, 2017, 3 Years
User Department: Information & Technology (I&T)
Award Amount: $308,180
Vendor(s) Awarded: Advanced Processing & Imaging, Inc.
M/WBW Vendor(s): None
This agenda item requests approval of the Agreement between The School Board of Broward County, Florida, and Advanced Processing & Imaging, Inc. The Agreement will provide for the procurement from the sole source provider of computer services for the following software: OptiWorkFlow, OptiView, and OptiSpool.
The Agreement will allow for the move of the OptiWorkFlow and OptiView systems from the District's data center to a web-based hosted environment. The hosting option eliminates the current need to make a capital purchase to replace server equipment, future equipment replacement and staff support required for patch maintenance, future upgrades, and daily support tasks. This will allow District staff to be allocated to priority initiatives in the Technology Strategic Plan.
The Agreement provides the District the opportunity to purchase 25 additional concurrent licenses for OptiWorkFlow. This product is currently used for the creation of electronic forms for student information purposes and business process needs. The requested 25 additional concurrent licenses will be added to the 30 currently in use for OptiWorkFlow. The additional licenses will allow Information & Technology (I&T) to expand scalability from current limited levels to full District-wide usage. In addition, this will allow for the creation and use of more electronic forms reducing paper and printing costs.
The Agreement also provides for the purchase of the OptiSpool form creation software tool, which will replace the current limited form builder software which is limited to only printing the forms. The upgrade will allow us to build the form headings, borders, and graphics. The new software allows the forms to be printed, as well as electronically archived for easy access and audit requirements. This will allow savings by reducing the necessity to print special forms.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact will be $308,180. The funds will come from the I&T Operating and Hardware/Software budgets.
Requested Action
Approve the recommendation for award for the above contract.
Contract Term: July 23, 2014 through June 30, 2017, 3 Years
User Department: Information & Technology (I&T)
Award Amount: $308,180
Vendor(s) Awarded: Advanced Processing & Imaging, Inc.
M/WBW Vendor(s): None
Summary
This agenda item requests approval of the Agreement between The School Board of Broward County, Florida, and Advanced Processing & Imaging, Inc. The Agreement will provide for the procurement from the sole source provider of computer services for the following software: OptiWorkFlow, OptiView, and OptiSpool.
The Agreement will allow for the move of the OptiWorkFlow and OptiView systems from the District's data center to a web-based hosted environment. The hosting option eliminates the current need to make a capital purchase to replace server equipment, future equipment replacement and staff support required for patch maintenance, future upgrades, and daily support tasks. This will allow District staff to be allocated to priority initiatives in the Technology Strategic Plan.
The Agreement provides the District the opportunity to purchase 25 additional concurrent licenses for OptiWorkFlow. This product is currently used for the creation of electronic forms for student information purposes and business process needs. The requested 25 additional concurrent licenses will be added to the 30 currently in use for OptiWorkFlow. The additional licenses will allow Information & Technology (I&T) to expand scalability from current limited levels to full District-wide usage. In addition, this will allow for the creation and use of more electronic forms reducing paper and printing costs.
The Agreement also provides for the purchase of the OptiSpool form creation software tool, which will replace the current limited form builder software which is limited to only printing the forms. The upgrade will allow us to build the form headings, borders, and graphics. The new software allows the forms to be printed, as well as electronically archived for easy access and audit requirements. This will allow savings by reducing the necessity to print special forms.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
School Board Goals
| Goal 2: Continuous Improvement |
Financial Impact
The estimated financial impact will be $308,180. The funds will come from the I&T Operating and Hardware/Software budgets.
Source of Additional Information
Ed Hineline 754-321-0400 Ruby Crenshaw 754-321-0501
Associated File Attachments
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Executive Summary (Files) | |
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Agreement (Files) | |
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Financial Analysis Worksheet (Files) | |
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EE-2 Executed Complete Copy (Files) |