July 22, 2014
Status:
Approve the Parking Lot Agreement between The School Board of Broward County, Florida and the City of Fort Lauderdale.
The Surface Parking Lot located adjacent to the Kathleen C. Wright (KCW) Administrative Building belongs to the School Board and consists of 120 parking spaces including six (6) designated handicapped parking spaces. Currently, the Parking Lot is solely operated by the District but the parking machine is maintained by Amano Inc. (the manufacturer of the machine) under a service call arrangement. From 2001 to 2006, the School Board had an active contract with Parking Co. of America, Inc. to manage the Lot. This Agreement was terminated in 2005 after Hurricane Wilma struck Broward County and caused damage to the KCW Administrative Building, and the Lot became the designated staging area to manage construction activities to repair the Building. Upon completion of the repairs and deliberations on how to utilize/operate the Parking Lot, the District in late October 2009 purchased and installed a new fully automated parking machine on the Lot. Thereafter, the District commenced sole operation of the Lot. However, in the course of the last few years, the machine has frequently broken down, had to be shut down for repairs, and currently, is no longer working efficiently. Thus, the prudent way forward is to change course.
In this vein, staff commenced a comprehensive assessment of how best to operate/manage the Parking Lot. Options explored were to return to leasing the Lot to another entity to manage its operation, or replace the increasingly defective parking machine with a more cost efficient, modern, and energy efficient machine. In the end, the conclusion was to pursue the latter. Upon additional due diligence and with long term cost savings and maximization of revenue as a goal, staff reached out to the City of Fort Lauderdale and arranged to purchase two (2) Global Metro MKS Parking Meters at a cost of $13,300 per Meter from the City. The Parking Meters are from the batch the City acquired recently via its Request for Proposal (RFP) No. 524-10918. Per this Agreement, the City will remove the existing parking machine, hand it over to the District, install the new Parking Meters, monitor and enforce parking requirements on the Lot, and maintain the Meters. This arrangement with the City is intended to capitalize on the City's expertise in managing/maintaining parking meters/lots at a minimum annual cost to the District, and as a partnership that would benefit both the District and the City in the long run.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. Also, the City of Fort Lauderdale City Commission has approved and executed the Agreement on June 17, 2014. Thus, upon approval and execution by the School Board, the Agreement will become effective and the City will proceed to install the Parking Meters and commence management of the Lot.
The initial financial impact to the School District is a total of $27,390.00 (consisting of $26,600.00 for the two Parking Meters, a one-time installation fee of $250, and an annual maintenance fee of $540). The Collaboration Form from the Capital Budget Department is attached.
Requested Action
Approve the Parking Lot Agreement between The School Board of Broward County, Florida and the City of Fort Lauderdale
Summary
The Surface Parking Lot located adjacent to the Kathleen C. Wright (KCW) Administrative Building belongs to the School Board and consists of 120 parking spaces including six (6) designated handicapped parking spaces. Currently, the Parking Lot is solely operated by the District but the parking machine is maintained by Amano Inc. (the manufacturer of the machine) under a service call arrangement. From 2001 to 2006, the School Board had an active contract with Parking Co. of America, Inc. to manage the Lot. This Agreement was terminated in 2005 after Hurricane Wilma struck Broward County and caused damage to the KCW Administrative Building, and the Lot became the designated staging area to manage construction activities to repair the Building. Upon completion of the repairs and deliberations on how to utilize/operate the Parking Lot, the District in late October 2009 purchased and installed a new fully automated parking machine on the Lot. Thereafter, the District commenced sole operation of the Lot. However, in the course of the last few years, the machine has frequently broken down, had to be shut down for repairs, and currently, is no longer working efficiently. Thus, the prudent way forward is to change course.
In this vein, staff commenced a comprehensive assessment of how best to operate/manage the Parking Lot. Options explored were to return to leasing the Lot to another entity to manage its operation, or replace the increasingly defective parking machine with a more cost efficient, modern, and energy efficient machine. In the end, the conclusion was to pursue the latter. Upon additional due diligence and with long term cost savings and maximization of revenue as a goal, staff reached out to the City of Fort Lauderdale and arranged to purchase two (2) Global Metro MKS Parking Meters at a cost of $13,300 per Meter from the City. The Parking Meters are from the batch the City acquired recently via its Request for Proposal (RFP) No. 524-10918. Per this Agreement, the City will remove the existing parking machine, hand it over to the District, install the new Parking Meters, monitor and enforce parking requirements on the Lot, and maintain the Meters. This arrangement with the City is intended to capitalize on the City's expertise in managing/maintaining parking meters/lots at a minimum annual cost to the District, and as a partnership that would benefit both the District and the City in the long run.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. Also, the City of Fort Lauderdale City Commission has approved and executed the Agreement on June 17, 2014. Thus, upon approval and execution by the School Board, the Agreement will become effective and the City will proceed to install the Parking Meters and commence management of the Lot.
School Board Goals
| Goal 2: Continuous Improvement |
Financial Impact
The initial financial impact to the School District is a total of $27,390.00 (consisting of $26,600.00 for the two Parking Meters, a
one-time installation fee of $250, and an annual maintenance fee of $540). The Collaboration Form from the Capital Budget Department is attached.
Source of Additional Information
Chris Akagbosu 754-321-2162
Associated File Attachments
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Executive Summary (Files) | |
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Parking Lot Agreement (Files) | |
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Other Options to Address Parking Issues Regarding the Surface Parking Lot (Files) | |
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Collaboration Form (Files) | |
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LL-1 Executed Agreement (Files) |