Created : May 10, 2014 at 10:32 PM
March 04, 2014
Status:
Adopt the revisions to School Board Policy 2314, Leases - Rental and Contracts of Real Property and Facilities Leased by the School Board at this final reading.
School Board Policy 2314 governs the long term lease of real property by the School Board. The proposed changes to the Policy are primarily meant to clarify certain provisions in the Policy, ensure that all lease agreements are processed for School Board consideration and formal approval by the Facility Planning & Real Estate Department, ensure that due diligent processes are followed for new leases and renewal of existing leases, stipulate minimum timeframes that new leases and lease renewals must be scheduled for School Board consideration and formal approval, and authorize school principals and facility directors to enter into short term rental agreements of no more than three (3) days in duration for the use of outside facilities without formal School Board approval.
These revisions were discussed at the January 8, 2013 School Board Workshop, the February 21, 2013 Public Rule Development Meeting, the June 18, 2013 School Board Workshop, and was approved at first reading at the December 17, 2013 Regular School Board Meeting (RSBM), and for final reading at the January 22, 2014 RSBM. However at the January 22, 2014 RSBM, the School Board added the word "simultaneously" to Rule 8, Page 3 of the Policy. As a result, the General Counsel advised that the Policy has to be rescheduled for another School Board final reading; hence the scheduling of the item for this meeting.
This revised Policy has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
Requested Action
Adopt the revisions to School Board Policy 2314, Leases - Rental and Contracts of Real Property and Facilities Leased by the School Board at this final reading.
Summary
School Board Policy 2314 governs the long term lease of real property by the School Board. The proposed changes to the Policy are primarily meant to clarify certain provisions in the Policy, ensure that all lease agreements are processed for School Board consideration and formal approval by the Facility Planning & Real Estate Department, ensure that due diligent processes are followed for new leases and renewal of existing leases, stipulate minimum timeframes that new leases and lease renewals must be scheduled for School Board consideration and formal approval, and authorize school principals and facility directors to enter into short term rental agreements of no more than three (3) days in duration for the use of outside facilities without formal School Board approval.
These revisions were discussed at the January 8, 2013 School Board Workshop, the February 21, 2013 Public Rule Development Meeting, the June 18, 2013 School Board Workshop, and was approved at first reading at the December 17, 2013 Regular School Board Meeting (RSBM), and for final reading at the January 22, 2014 RSBM. However at the January 22, 2014 RSBM, the School Board added the word "simultaneously" to Rule 8, Page 3 of the Policy. As a result, the General Counsel advised that the Policy has to be rescheduled for another School Board final reading; hence the scheduling of the item for this meeting.
This revised Policy has been reviewed and approved as to form and legal content by the Office of the General Counsel.
School Board Goals
| Goal 2: Continuous Improvement |
Financial Impact
There is no financial impact to the School District; therefore, this item does not require a Collaboration Form from the Capital Budget Department.
Source of Additional Information
Chris Akagbosu 754-321-2162
Associated File Attachments
