June 24, 2014
Status:
Approve the recommendation for the extension of the above contract.
Extension Term: July 1, 2014 through September 30, 2014,(90 days)
User Department: Food and Nutrition Services
Award Amount: Income
Vendor(s)Renewed: All Stop Vending, Family Vending, Fresh Start Vending, Gilly Vending, Pepsi Americas
M/WBE Vendor(s): Gilly Vending (Hispanic)
This request is to extend Bid 27-002B for Vending Machines for an additional 90 days (expires June 30, 2014). A new solicitation (15-033T Healthy Vending Program) was prepared, and staff is requesting additional time to review and evaluate the current pricing and services to determine if the bid will meet the needs of the District.
The School Board of Broward County, Florida (SBBC) is required to comply with the Healthy Hunger Free Kids Act of 2010 for foods sold in schools. Currently the USDA has established and published standards for food items. State agencies were enlisted to establish competitive food guidelines. Florida is in the process of receiving feedback from the public via public hearings for final ruling.
In Special Condition 5 of Bid 27-002B, there is an option to extend an award of contract. It states: ?The term of the bid shall be for approximately five years, and may, by mutual agreement between SBBC and the vendor, upon final School Board approval, are extended for three additional one year periods and, if needed, 90 days beyond the expiration date of the final renewal period.?
The estimated financial impact in the past has been estimated $2.9 million annually in commissions returned directly to the school locations. The 3 month financial impact is estimated to be $960,000.
Requested Action
Approve the recommendation for the extension of the above contract.
Extension Term: July 1, 2014 through September 30, 2014,(90 days)
User Department: Food and Nutrition Services
Award Amount: Income
Vendor(s)Renewed: All Stop Vending, Family Vending, Fresh Start Vending, Gilly Vending, Pepsi Americas
M/WBE Vendor(s): Gilly Vending (Hispanic)
Summary
This request is to extend Bid 27-002B for Vending Machines for an additional 90 days (expires June 30, 2014). A new solicitation (15-033T Healthy Vending Program) was prepared, and staff is requesting additional time to review and evaluate the current pricing and services to determine if the bid will meet the needs of the District.
The School Board of Broward County, Florida (SBBC) is required to comply with the Healthy Hunger Free Kids Act of 2010 for foods sold in schools. Currently the USDA has established and published standards for food items. State agencies were enlisted to establish competitive food guidelines. Florida is in the process of receiving feedback from the public via public hearings for final ruling.
In Special Condition 5 of Bid 27-002B, there is an option to extend an award of contract. It states: ?The term of the bid shall be for approximately five years, and may, by mutual agreement between SBBC and the vendor, upon final School Board approval, are extended for three additional one year periods and, if needed, 90 days beyond the expiration date of the final renewal period.?
School Board Goals
| Goal 2: Continuous Improvement |
Financial Impact
The estimated financial impact in the past has been estimated $2.9 million annually in commissions returned directly to the school locations. The 3 month financial impact is estimated to be $960,000.
Source of Additional Information
Mary Mulder 754-321-0215 Ruby Crenshaw 754-321-0501
Associated File Attachments
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Recommendation/Tabulation (Files) | |
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ExtensionLetters (Files) | |
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Executed ARF (Files) |