Created : May 10, 2014 at 10:45 PM
May 06, 2014
Status:
Open Agenda
Approve a higher spending authority for RFP 10-080N - Research and Program Evaluation Consultant Services.
This RFP establishes a pool of consultants approved to provide research and program evaluation services for the District. Consultants approved under this RFP are not guaranteed a contract to provide services. District departments, in the past, contracted directly with approved consultants during the term of the RFP for services required for grant-funded or District initiatives. Services may include, but are not limited to, data collection, data analysis, instrument development, policy review, and preparation of reports. RFP 10-080N has experienced higher than expected grant-funded and district evaluations to date.
After internal review of the District's practice for engaging Research and Program Evaluation Consultant Services, a new process has been put in place to ensure that the District solicits and secures the best evaluator from the broad consultant pool. This seven-step process is elaborated on in Exhibit 1. Additionally, with the District receiving new grant awards continuously, we cannot forecast accurately the ceiling on the spending authority against this RFP. At the current time, it is recommended that the School Board increase the spending authority by $500,000 to allow potential expenditures during the final 16 months for the RFP term.
There is no new financial impact to the District. RFP 10-080N was approved on April 23, 2010, with a spending authority of $400,000. The current recommendation is to increase the spending authority to $900,000. The $500,000 requested is coming from grant and departmental budgets requesting the services.
Requested Action
Approve a higher spending authority for RFP 10-080N Research and Program Evaluation Consultant Services.
Summary
This RFP establishes a pool of consultants approved to provide research and program evaluation services for the District. Consultants approved under this RFP are not guaranteed a contract to provide services. District departments, in the past, contracted directly with approved consultants during the term of the RFP for services required for grant-funded or District initiatives. Services may include, but are not limited to, data collection, data analysis, instrument development, policy review, and preparation of reports. RFP 10-080N has experienced higher than expected grant-funded and district evaluations to date.
After internal review of the District's practice for engaging Research and Program Evaluation Consultant Services, a new process has been put in place to ensure that the District solicits and secures the best evaluator from the broad consultant pool. This seven-step process is elaborated on in Exhibit 1. Additionally, with the District receiving new grant awards continuously, we cannot forecast accurately the ceiling on the spending authority against this RFP. At the current time, it is recommended that the School Board increase the spending authority by $500,000 to allow potential expenditures during the final 16 months for the RFP term.
School Board Goals
| Goal 2: Continuous Improvement | ||
| Goal 1: High Quality Instruction |
Financial Impact
There is no new financial impact to the District. RFP 10-080N was approved on April 23, 2010, with a spending authority of $400,000. The current recommendation is to increase the spending authority to $900,000. The $500,000 requested is coming from grant and departmental budgets requesting the services.
Source of Additional Information
Nathan Balasubramanian 754-321-2525 Leslie Brown 754-321-2100 Ruby Crenshaw 754-321-0501
Associated File Attachments
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Rationale for Agenda Request EE-4 (Files) | |
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Approved Post-Board Approval Memorandum Dated 4/23/10 (Files) |