The School Board of Broward County, Florida
Created : April 21, 2013 at 07:43 PM
Meeting: Regular School Board Meeting :  FF. Office of Academics  
FF-3. Acceptance of Contract Terms and Conditions from the Invitation to Negotiate Released 01/28/13 by The Early Learning Coalition of Broward County, Inc., for the Proposal - Child Screening System Coordination Component (D)  
March 05, 2013
Status: 
Open Agenda
 
 

Quick Summary / Abstract
Approve the Chair to Execute the Acceptance of Contract Terms and Conditions from the Invitation to Negotiate released 01/28/13 by The Early learning Coalition of Broward County, Inc. for the Delivery of Early Care and Education Services for Children in Broward County for Fiscal Year 2013/2014 concerning a Proposal for the provision of the Child Screening System Coordination component.

The Early Learning Coalition of Broward County, Inc. released an Invitation to Negotiate (ITN) on 01/28/13 for the purpose of ensuring children?s readiness for school.  Through the ITN, the Coalition is seeking to procure a coordinated system of Early Care and Education Services and supports that effectively prepares children for school, is efficient, customer-friendly, and integrated with related community services and supports.  The System of Early Care and Education Services contain six Core Service Components of which only three are requested for bid in the ITN.  The Exceptional Student Education & Support Services Department in partnership with the Children?s Diagnostic & Treatment Center, Early Steps Program intends to submit a proposal for the Child Screening Systems Coordination component requested in the ITN, to ensure effective linkage between developmental screenings, implementation of Individual Education Plans and Individualized Family Support Plans, ongoing child assessment and instruction especially for children with special needs.  The Early Steps Program is Broward County?s lead agency for Part C Early Intervention Services.

In order to submit a proposal, the School Board must sign and submit an Acceptance of Contract Terms and Conditions specified in the ITN and contained in the sample Core Contract by March 14, 2013 accompanied by a guarantee bond in the amount of one percent (1%) of the requested service budget amount.  The bond guarantees that, if awarded, the Contract will be executed within 10 consecutive calendar days after a Contract has been presented to the School Board for signature.  If The School Board?s proposal is accepted, a completed contract will be placed upon a future School Board agenda.  If a regular School Board meeting is not scheduled within the 10 consecutive calendar days, a special meeting of the School Board may be called to execute the contract to avoid forfeiture of the guarantee bond.

This Contract has been reviewed and approved as to form and legal content by the Office of the General Counsel.  The Exceptional Student Education and Support Services Department has reviewed the conditions of the ITN and recommends approval by the School Board.

The positive financial impact is $850,000.  The source of funds is the Early Learning Coalition of Broward County, Inc.  There is no additional financial impact to the school district.


Requested Action
Approve the Chair to Execute the Acceptance of Contract Terms and Conditions from the Invitation to Negotiate released 01/28/13 by The Early learning Coalition of Broward County, Inc. for the Delivery of Early Care and Education Services for Children in Broward County for Fiscal Year 2013/2014 concerning a Proposal for the provision of the Child Screening System Coordination component.


Summary
The Early Learning Coalition of Broward County, Inc. released an Invitation to Negotiate (ITN) on 01/28/13 for the purpose of ensuring children?s readiness for school.  Through the ITN, the Coalition is seeking to procure a coordinated system of Early Care and Education Services and supports that effectively prepares children for school, is efficient, customer-friendly, and integrated with related community services and supports.  The System of Early Care and Education Services contain six Core Service Components of which only three are requested for bid in the ITN.  The Exceptional Student Education & Support Services Department in partnership with the Children's Diagnostic & Treatment Center, Early Steps Program intends to submit a proposal for the Child Screening Systems Coordination component requested in the ITN, to ensure effective linkage between developmental screenings, implementation of Individual Education Plans and Individualized Family Support Plans, ongoing child assessment and instruction especially for children with special needs.  The Early Steps Program is Broward County?s lead agency for Part C Early Intervention Services.

In order to submit a proposal, the School Board must sign and submit an Acceptance of Contract Terms and Conditions specified in the ITN and contained in the sample Core Contract by March 14, 2013 accompanied by a guarantee bond in the amount of one percent (1%) of the requested service budget amount.  The bond guarantees that, if awarded, the Contract will be executed within 10 consecutive calendar days after a Contract has been presented to the School Board for signature.  If The School Board?s proposal is accepted, a completed contract will be placed upon a future School Board agenda.  If a regular School Board meeting is not scheduled within the 10 consecutive calendar days, a special meeting of the School Board may be called to execute the contract to avoid forfeiture of the guarantee bond.

This Contract has been reviewed and approved as to form and legal content by the Office of the General Counsel.  The Exceptional Student Education and Support Services Department has reviewed the conditions of the ITN and recommends approval by the School Board.

School Board Goals
Goal 1: High Quality Instruction


Financial Impact
The positive financial impact is $850,000. The source of funds is the Early Learning Coalition of Broward County, Inc. There is no additional financial impact to the school district.


Source of Additional Information
Kathrine Francis 754 321-2560 Joaquin Eljaua 754 321-2248



Associated File Attachments
Executive Summary (Files)  
Acceptance of Terms and Conditions (Files)  
Invitation to Negotiate for the delivery of Early Care and Education Services for Children in Browar (Files)  
Core Contract (Sample) (Files)  
EXecutedARF& SignaturePage (Files)