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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

 

REGULAR SCHOOL BOARD MEETING

 

Tuesday, April 21, 2020 - 10:00 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Board Room

Fort Lauderdale, Florida

 

AGENDA FOR REGULAR MEETING

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

This Regular School Board Meeting will be conducted by Board Members via electronic communication. The meeting will also be live streamed. Due to Broward County Administrator's Emergency Order 20-01, public comments will be accepted on all agenda items in the following manner: Any person may submit written comments regarding general items and for public speakers to: Noemi Gutierrez, Supervisor, Official School Board Records, 600 Southeast Third Avenue, Fort Lauderdale, FL 33301 or by e-mail to PublicComment@browardschools.com no later than two (2) hours in advance of the published time of this Regular School Board Meeting. Anonymous comments will not be accepted; therefore, each written comment must include the person's name and address. Pursuant to School Board Policy 1100A, in the event a large group of individuals (more than twenty (20)) sign-up to speak on one agenda item, the Board Chair has the authority to adjust the time limit for each speaker to speak less than the three (3) minutes (which is approximately 400 words) usually permitted, and/or limit the overall time speakers will be heard on that item. A maximum of the first ten (10) written submissions (equaling 30 minutes) that address the School Board on general matters of public relevance (non-agenda items) will also be accepted and read into the record. Each submission should specify a topic of the matter being shared and must adhere to the approximately 400 word maximum as noted above.

 

April 20, 2020

 

ITEMS:

JJ-1.  First Amd. to the Prof. Srvcs. Agrmt. (CMAR Proj. Deliv.)-CES Engrg. Srvcs., LLC (d/b/a CES Cnsltg., Inc.)-Pkg A: Cresthaven ES-P.001676-Silver Lakes MS-P.002144-New Renaissance MS-P.002143-SMART Program Renovations-RFQ 19-018C  (REVISED)

JJ-2.  First Amd. to the Prof. Srvcs. Agrmt. (CMAR Proj. Deliv.) - D.L. Fields Cnslts., LLC d/b/a DLFC Archts. - Pkg B: Deerfield Beach MS - P.002142 - Lyons Creek MS - P.002141 - Monarch HS - P.002148 - SMART Program Renovations - RFQ 19-018C (REVISED)

JJ-3.  First Amendment to the Prof. Srvcs. Agrmt. (CMAR Proj. Deliv.) - Laura M. Perez and Associates, Inc. - Pkg B: Sheridan Technical High School - P.002128 - Deerfield Beach High School - P.002134 - SMART Program Renovations - RFQ 19-015C  (REVISED)

 

April 17, 2020

 

MINUTES:

February 19, 2020 Regular School Board Meeting   (ADDED)

March 3, 2020 - Special - Expulsions   (ADDED)

 

ITEMS:

GG.1. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Professionals (BTU-EP)   (ADDED)

GG-2. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Support Professionals (BTU-ESP)   (ADDED)

GG-3. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Technical Support Professionals (BTU-TSP)   (ADDED)

GG-4. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Police Benevolent Association (PBA)   (ADDED)

GG-5. 2019-2020 COPA Salary Schedule for Confidential Office Personnel Association (COPA)   (ADDED)

GG-6. 2019-2020 ESMAB Salary Schedule for Educational Support & Management Association of Broward, Inc. (ESMAB)   (ADDED)

GG-7. 2019-2020 School-Based Administrators Salary Schedule of Broward Principals and Assistants Association (BPAA)   (ADDED)

EE-6. Recommendation to Approve Second Renewal and Additional Spending Authority - 16-184R Automotive Oils, Lubricants, and Grease   (REVISED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

February 19, 2020 - Regular School Board Meeting   (ADDED) (Supporting Docs)

 

March 3, 2020 - Special - Expulsions   (ADDED)

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

COMMITTEE REPORTS

 

10:30 A.M.  (Committee Reports listed on the Regular School Board Meeting agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Small Business Advisory Committee

Technology Advisory Committee

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

CONSENT AGENDA

 

REPORTS

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M. (Public Speakers listed on the Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for the year 2019/2020 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2019/2020 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for the Instructional Separation of Employment or Discipline for the 2019/2020 School Year (Supporting Docs)

 

Approve the Personnel Recommendations for Separation of Employment or Discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and the School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements

2. Instructional Suspensions, Terminations, and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (Supporting Docs)

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2019-2020 school/fiscal year for all appointments through June 30, 2020.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 14 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2019-2020 school/ fiscal year.

 

Employees are recommended for Supplemental Pay Positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2019-2020 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

Supplement amounts can be found at https://www.browardschools.com/Page/31928

 

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210. Supplements. Individuals listed meet the requirements for the Supplemental positions.

 

Funding has been budgeted in the 2019-2020 school/fiscal year for all supplements through June 30, 2020.

 

GG. OFFICE OF HUMAN RESOURCES

 

GG-1. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Professionals (BTU-EP) (Supporting Docs)

 

ADDED

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Professionals (BTU-EP) for the 2019-2020 school year.

 

This agreement provides the following components for eligible bargaining unit members:

 

1) Salary increases of 2.37% for eligible teachers on the Grandfathered Salary Schedule levels B through R, $950 for eligible teachers on level S, and $713 for eligible teachers on levels T and U; 2.38% for teachers rated "Highly Effective" on the Pay for Performance Salary Schedule; and 1.78% for teachers rated "Effective" on the Pay for Performance Salary Schedule. The effective date of these increases is July 1, 2019.  2) Effective July 1, 2019, eligible employees of the EP bargaining unit will receive an additional Referendum Supplement from additional collections from the 2019-2020 Referendum Funds.

 

See Supporting Docs for continuation of Summary Explanation and Background

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $17,812,898 for the 2019-2020 school year, including fringe benefits and additional allocation of approximately $4,402,200 from additional collections of 2019-2020 Referendum Funds. The cost of the Best and Brightest Recognition Award is approximately $9,226,000. The cost of the Adult Workforce Bonus is approximately $183,600.

 

GG-2. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Support Professionals (BTU-ESP) (Supporting Docs)

 

ADDED

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Support Professionals (BTU-ESP) for the 2019-2020 school year.

 

This agreement provides the following components for eligible bargaining unit members:

 

1) Effective July 1, 2019, salary increases of 2% for Education Support Professionals (ESP).  2) Effective July 1, 2019, eligible employees of the ESP bargaining unit will receive an additional Referendum Supplement from additional collections from the 2019-2020 Referendum Funds.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $1,356,474 for the 2019-2020 school year, including fringe benefits and additional allocation of approximately $174,432 from additional collections of 2019-2020 Referendum Funds. The cost of the Best and Brightest Recognition Award is approximately $1,236,330. The cost of the Adult Workforce Bonus is approximately $4000.

 

GG-3. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) (Supporting Docs)

 

ADDED

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) for the 2019-2020 school year.

 

These agreements provide the following components for eligible bargaining team members:

 

1) Effective July 1, 2019, BTU-TSP bargaining unit employees will receive a 2% salary increase. 2) Effective July 1, 2019, eligible employees of the TSP bargaining unit will receive additional Referendum/Equity Supplements for the 2019-2020 school year, based on additional collections.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $851,754, including fringe benefits and additional allocation of approximately $11,750 for the additional Referendum/Equity Supplements for the 2019-2020 school year.

 

GG-4. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Police Benevolent Association (PBA) (Supporting Docs)

 

ADDED

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Police Benevolent Association (PBA) for the 2019-2020 school year.

 

This Agreement provides the following component for eligible bargaining unit members: Effective July 1, 2019, PBA bargaining unit employees will receive a 2% salary increase.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $33,342 for the 2019-2020 school year, including fringe benefits.

 

GG-5. 2019-2020 COPA Salary Schedule for Confidential Office Personnel Association (COPA) (Supporting Docs)

 

ADDED

 

Adopt the attached 2019-2020 COPA Salary Schedule for the Meet and Confer Group, Confidential Office Personnel Association (COPA).

 

This Agreement provides the following components for eligible employees: 2019-2020:

 

Effective July 1, 2019, eligible COPA employees will receive a 2% increase to the salaries and salary schedule.

 

Effective July 1, 2019, eligible school-based employees of the Confidential Office Personnel Association will receive an additional Referendum Supplement from additional collections from the 2019-2020 Referendum Funds.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $421,323 for the 2019-2020 school year, including fringe benefits and additional allocation of approximately $17,046 from additional collections of 2019-2020 Referendum Funds.

 

GG-6. 2019-2020 ESMAB Salary Schedule for Educational Support & Management Association of Broward, Inc. (ESMAB) (Supporting Docs)

 

ADDED

 

Adopt the attached 2019-2020 ESMAB Salary Schedule for the Meet and Confer Group, Educational Support & Management Association of Broward, Inc. (ESMAB).

 

This Agreement provides for a 2% increase to the salaries and salary schedule of eligible employees covered under the ESMAB group, effective July 1, 2019.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $772,160 for the 2019-2020 school year, including fringe benefits.

 

GG-7. 2019-2020 School-Based Administrators Salary Schedule of Broward Principals and Assistants Association (BPAA) (Supporting Docs)

 

ADDED

 

Adopt the attached 2019-2020 BPAA Salary Schedule for the Meet and Confer Group, Broward Principals and Assistants Association (BPAA).

 

This Agreement provides for an overall 2% increase to the salaries of eligible employees covered under the Grandfathered Salary Schedule, effective July 1, 2019. Employees rated "Highly Effective" on the Pay for Performance Salary Schedule shall receive a 2.42% increase and employees rated "Effective" on the Pay for Performance Salary Schedule shall receive a 1.82% increase, effective July 1, 2019.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $1,545,153 for the 2019-2020 school year, including fringe benefits.

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

BB-1. Membership in National School Boards Association's National Affiliate Program-Council of Urban Boards of Education (CUBE) (Supporting Docs)

 

Approve membership in the National School Boards Association's National Affiliate Program-Council of Urban Boards of Education.

 

CUBE was established by the National School Boards Association (NSBA) in 1967. CUBE is the urban component of NSBA's National Affiliate Program. CUBE addressed the unique needs of School Board members of the largest cities in the United States.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

Cost of this affiliation is $12,975. The source of the funds is the Board Members' department budget.

 

BB-2. Affiliation with Florida School Boards Association (Supporting Docs)

 

Approve Membership in the Florida School Boards Association (FSBA).

 

The Florida School Boards Association will continue to provide valuable services to the local School Board Members. Those services include researching issues of legislative importance to school systems in Florida and representing their views before the Legislature, the State Board of Education, and other organizations interested in public education. Additionally, the FSBA provides leadership training for School Board Members and, as an added benefit, all members of the Association are covered by a $100,000 accidental death and dismemberment insurance policy.

 

The financial impact to the District is $25,615. The source of the funds is the Board Members' department budget.

 

CC. BOARD POLICIES

 

CC-1. Policy 3330: Supplier Diversity Outreach Program (Supporting Docs)

 

Adopt Policy 3330: Supplier Diversity Outreach Program.

 

Revisions to Policy 3330 Supplier Diversity Outreach Program have been made related to the renewal process for graduated firms, industry category definitions, title references in the new organization chart, and minor administrative changes. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making.

 

The revisions were discussed at the first Board Workshop on October 29, 2019 and at the second Rule Development Workshop on January 28, 2020. The Notice of Proposed Rule (Board Adoption) was advertised on March 16, 2020. The Summary of Recommended Changes reflects the revisions to the policy.

 

There is no financial impact to the District.

 

CC-2. Final Adoption of Policy 6000.6 - Head Start/Early Head Start Major Program Policies (Supporting Docs)

 

Adopt Policy 6000.6 Head Start/Early Head Start Major Program Policies.

 

The Head Start/Early Head Start Policy Council convened on September 12, 2019 to review and approve proposed changes to Policy 6000.6. The changes reflect new proposals in the approved Head Start/Early Head Start grant and some grammatical and wording changes. District staff and Head Start parents of the Policy Council participated in the review and revision. The policy was revised to include a new proposal to include parent scholarships for Head Start parents to obtain their Child Development Associate (CDA) or Associate of Science in Early Childhood. The language around the Home-based Early Head Start option was removed as the home-based seats were changed into center-based seats based on parent demand. The revisions were discussed at the four advisory meetings held on October 16, October 23 and October 24, 2019. The revisions were also discussed at the October 8, 2019 and February 11, 2020 School Board Workshops. This Policy was advertised on January 22, 2020 and February 17, 2020.

 

There is no financial impact to the District.

 

CC-3. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Safety, Security & Emergency Preparedness Officer (Supporting Docs)

 

Approve the Proposed New Job Descriptions for Director, School Security Support Services and Project Manager (SSEP); and Approve the Proposed Revised Job Descriptions for Personnel Administrator (Professional Standards), Manager, Emergency Management, Senior Data Analyst (SSEP), and Manager (DSOC) positions, identified through the 2019-2020 Organizational Chart for Division of Chief Safety, Security & Emergency Preparedness Officer. Approval is requested to advertise for the positions of Director, School Security Support Services and Project Manager, Safety, Security & Emergency Preparedness after the first reading. This is the First reading.

 

The Proposed New Job Descriptions for the Director, School Security Support Services and the Project Manager, Safety, Security & Emergency Preparedness, and the Proposed Revised Job Descriptions for the Personnel Administrator (Professional Standards), the Manager, Emergency Management, the Senior Data Analyst - Safety, Security & Emergency Preparedness, and the Manager, District Security Operations Center positions, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Safety, Security & Emergency Preparedness Officer, are being submitted for approval. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on April 9, 2020. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation and revision of these job descriptions represent no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department’s budget.

 

CC-4. Proposed Revised Job Description for the Protective Research Analyst Position (Supporting Docs)

 

Approve the Proposed Revised Job Description for the Protective Research Analyst position. This is the First Reading.

 

The job description for the Protective Research Analyst position is being revised to better align the reporting relationship of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on April 9, 2020. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The revision of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.

 

CC-5. Proposed Revised Job Description for the Trainer - Safety, Security & Emergency Preparedness Position (Supporting Docs)

 

Approve the Proposed Revised Job Description for the Trainer - Safety, Security & Emergency Preparedness position. This is the First Reading.

 

The job description for the Trainer - Safety, Security & Emergency Preparedness position is being revised to better align the reporting relationship of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on April 9, 2020. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The revision of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.

 

CC-6. Proposed Revised Job Description for the Data Analyst - Safety, Security & Emergency Preparedness Position (Supporting Docs)

 

Approve the Proposed Revised Job Description for the Data Analyst - Safety, Security & Emergency Preparedness position. This is the First Reading.

 

The job description for the Data Analyst - Safety, Security & Emergency Preparedness position is being revised to better align the reporting relationship the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on April 9, 2020. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The revision of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.

 

CC-7. Proposed Revised Job Description for the Console Viewer, Security, Fire and Electrical Position (Supporting Docs)

 

Approve the Proposed Revised Job Description for the Console Viewer, Security, Fire and Electrical position. This is the First Reading.

 

The job description for the Console Viewer, Security, Fire and Electrical position is being revised to better align the qualifications of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on April 9, 2020. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The revision of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.

 

CC-8. Proposed Revised Job Description for the Security Clearance Clerk Position (Supporting Docs)

 

Approve the Proposed Revised Job Description for the Security Clearance Clerk position. This is the First Reading.

 

The job description for the Security Clearance Clerk position is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on April 9, 2020. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The revision of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Property and Inventory Audits of Selected Locations 2019-2020 (Supporting Docs)

 

Receive Internal Audit Report - Property and Inventory Audits of Selected Locations 2019-2020.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2). The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report covered twelve locations. Our audits indicated that all twelve locations complied with policies and procedures.

The Audit Committee reviewed and approved this report for transmittal to the School Board during their March 12, 2020 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. RSM Report - SMART Bond Program Management (Supporting Docs)

 

Receive RSM Report - SMART Bond Program Management.

 

The Office of the Chief Auditor (OCA) engages RSM to perform testing of the SMART Bond owner representative (OR) and program manager (PM). The report for the Q2 - 2020 period noted 7 findings. Follow-up on prior findings noted that, 1 of 2 remaining findings from prior reports were closed.

 

The also OCA requested that RSM review the Construction Services Minor Program (CSMP) and documents related to an upcoming Request For Qualification (RFQ) for the OR and PM. Management is addressing comments on both reviews.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved the report and the accompanying documents for transmittal to the School Board during their March 12, 2020 meeting.

 

The source of funds to perform the audit was the District Educational Facilities Plan. There is no additional financial impact to the School District.

 

DD-3. External Quality Control Assessment of the School Board of Broward County, Florida's Office of the Chief Auditor for period of July 1, 2016 to June 30, 2019 (Supporting Docs)

 

Receive External Quality Control Assessment of the School Board of Broward County, Florida's Office of the Chief Auditor for period of July 1, 2016 to June 30, 2019.

 

In accordance with Government Auditing Standards, an external quality assessment (Peer Review) was performed on the Office of the Chief Auditor (OCA) by Cummings-Grayson and Company (CG).

 

CG opined that the OCA's internal quality control system was suitably designed and operating effectively during the period of July 1, 2016 to June 30, 2019. CG provided the OCA with a companion letter with observations and comments. The most significant observation was a need for an assistant chief auditor, similar to the structure utilized by the Miami-Dade and Palm Beach school districts.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The source of funds to perform the External Quality Control Assessment was the General Fund budget allocation for the Office of the Chief Auditor. The implementation of a recommendation noted in the report's companion letter, which calls for the addition of an assistant chief auditor will have a financial impact on future quarters, but should be considered after the District returns to a normalized post Covid-19 environment.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and School Board Policies 7003 and 7003.1.

 

There is no financial impact to the District.

 

E-2. Recommendation to Approve a Piggyback Agreement - FY20-220 - Miami Dade County User Access Program (Supporting Docs)

 

Approve the recommendation to award the above Piggyback Agreement. Contract Term: Indefinite; User Department: Procurement & Warehousing Services (PWS); Award Amount: $None; Awarded Vendor(s): None; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the use of Miami Dade County's User Access Program (UAP). The UAP is designed to allow governmental, quasi-governmental and not-for-profit agencies to access nearly eight hundred (800) competitively established County contracts and prequalification pools for a wide range of goods and services. PWS recommends becoming a member of UAP as it will allow the District to piggyback the county's contracts and benefit from program rebates.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is a positive financial impact to the District.

 

E-3. Recommendation to Reject all Bids - FY20-196 - Microsoft Enrollment for Education Solutions (EES) Volume Licensing (Supporting Docs)

 

SEE ITEM EE-26

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

This is a recommendation to reject all bids. Pursuant to Section 2, General Condition 6 of ITB FY20-196 "In the best interest of The School Board of Broward County, Florida (SBBC), the School Board reserves the right to: .... reject any or all bids received when there are sound documented business reasons that serve the best interest of SBBC...."

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-196_MicrosoftEnrollmentforEducationSolutions(EES)VolumeLicensing.pdf  

 

There is no financial impact to the District.

 

E-4. Recommendation for Renewal - 16-107T - Bleacher Repair Service (Supporting Docs)

 

Approve the recommendation for the second and final renewal for the above Invitation to Bid (ITB). Contract Term: July 27, 2016 through July 31, 2021, Five (5) Years; User Department: Physical Plant Operations (PPO); Award Amount: $1,500,000; Awarded Vendor(s): Charron Sports Services, Inc.; Hufcor, Inc.; Lyle Bleachers, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 16-107T - Bleacher Repair Services for one (1) additional year, August 1, 2020 through July 31, 2021, as per Bid Special Condition 5, Contract Renewal which states that: "The term of the bid shall be for three (3) years and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_16-107T_BleacherRepairService.pdf

 

There is no additional financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Recommendation for Renewal and Additional Spending Authority - 18-160B Letter and Legal-sized Paper (Supporting Docs)

 

Approve the recommendation to exercise the first renewal option and additional spending authority for the above Invitation to Bid (ITB). New Contract Term: August 1, 2020 through July 31, 2021; User department: District-wide; Additional Spending Authority: $925,000; New Award Amount: $3,375,000; Awarded Vendor (s): Office Depot, Inc.; School Specialty; Small Minority/Women Business Enterprise Vendor(s): None.

 

ITB 18-160B - Letter and Legal-sized Paper is being used throughout the District for daily use to print special projects, documents, emails, facsimiles, etc. Under this contract, all orders for white copy paper are being placed by the warehouse. This request is to approve an additional spending authority of $925,000 and contract renewal for one (1) year starting August 1, 2020 through July 31, 2021.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_18-160B_TitleLetterandLegal-sizedPaper.pdf

 

The estimated financial impact to the District will be $925,000. The contract award amount was $2,450,000. The request is to increase the spending authority by $925,000, bringing the new contract value to $3,375,000. The funding source will come from schools' and departments' operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-2. Recommendation to Approve First Renewal and Additional Spending Authority - 18-005V - Third Party Administrative Services for Casualty Lines Claims (Supporting Docs)

 

Approve the recommendation for the first renewal and additional spending authority for the above Request for Proposal (RFP). Contract Term: July 1, 2017 through June 30, 2021, Four (4) Years; User Department: Risk Management; Additional Requested Amount: $926,350; New Award Amount: $3,791,350; Awarded Vendor(s): Johns Eastern Company, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew RFP 18-005V - Third Party Administrative Services for Casualty Lines Claims for one (1) additional year, July 1, 2020 through June 30, 2021, as per Section 2.4 of the RFP, Contract Term which states, "The purpose of this RFP is to establish a contract beginning July 1, 2017, and continuing through June 30, 2020. Risk Management and Procurement & Warehousing Services have again negotiated a three (3) percent reduction in the cost of services for this upcoming one (1) year renewal, resulting in savings to the District of $28,650. This RFP provides for a third-party administrator that provides claims management and property claims services for the District.

 

This First Amendment to the Agreement has been approved as to form and legal content by the Office of the General Counsel.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/REF_18-005V_ThirdPartyAdministrativeServices.pdf

 

The estimated financial impact to the District will be $926,350. The contract award amount was for $2,865,000. The request is to increase the spending authority by $926,350, bringing the new contract value to $3,791,350. The funding source will come from the District's self-insured fund. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-3. Recommendation for First Amendment and Spending Authority Reduction - FY20-100 - Emergency Preparedness Technology (Supporting Docs)

 

Approve the recommendation for First Amendment to the above Agreement with spending authority reduction. Contract Term: December 11, 2019 through December 10, 2022, Three (3) Years; User Department: Safety, Security & Emergency Preparedness; Spending Authority Reduction Amount: $30,350; New Award Amount: $461,750; Awarded Vendor(s): NaviGate 360, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to update the vendor's name to reflect the recent acquisition of Alice Training Institute LLC (SafePlans) by NaviGate 360 and reduce the spending authority amount due to a reduction in services to be performed by the vendor.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed after School Board approval.

 

The estimated financial impact reduction to the District will be $30,350. The contract award was for $492,100, bringing the new contract value to $461,750. The funding source is the Safety, Security & Emergency Preparedness operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-4. Recommendation for Additional Spending Authority - 18-002V - Healthcare Services (Supporting Docs)

 

Approve the additional spending authority for the above Request for Proposal (RFP). Contract Term: July 1, 2017 through June 30, 2020, Three (3) Years with an option for two (2) additional one (1) year renewal periods. User Department: Coordinated Student Health Services; Additional Requested Amount: $1,324,571; New Award Amount: $12,574,571; Awarded Vendors: CR & RA Investments, Inc. d/b/a Integrity Health Services; Maxim Healthcare Services, Inc.; Sierra Lifecare, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

At this time, we are unable to determine the estimated financial impact with the reduction in utilization of nursing services. Currently, we do not have data points to track expenditures for nursing services with remote learning for students with special needs and chronic health conditions.

SBBC nurses will be utilized as first-line to provide virtual services to students with special needs/medical fragile 1:1.

 

A copy of the original executed documents are available online at: http://www.broward.k12.fl.us/supply/agenda/OriginalExecutedDocuments_18-002V.pdf  

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_18-002V_HealthcareServices.pdf

 

The estimated financial impact to the District will be $1,324,571. The contract award amount was for $11,250,000. The request is to increase the spending authority by $1,324,571, bringing the new contract value to $12,574,571. The funding source will come from the IDEA Grant, ESLS and Medicaid Budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-5. Recommendation for Renewal and Additional Spending Authority - 17-163B - Cafeteria Cleaning Chemicals (Supporting Docs)

 

Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). New Contract Term: June 14, 2017 through June 30, 2021, Four (4) Years; User Department: Food & Nutrition Services (FNS); Additional Requested Amount: $252,000; New Award Amount: $965,000; Awarded Vendors: 6; Small Minority/Women Business Enterprise Vendor(s): Glocecol LLC; Sandra L. Campbell.

See Supporting Docs for continuation of Requested Action.

 

This ITB facilitates the purchase of cleaning and sanitizing products necessary to maintain the District's cafeterias.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_17-163B_CafeteriaCleaningChemicals.pdf

 

The estimated financial impact to the District will be $252,000. The funding source will come from the FNS operating budget. The contract award amount was for $713,000. The request is to increase the spending authority by $252,000, bringing the new contract value to $965,000. The financial amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation to Approve Second Renewal and Additional Spending Authority - 16-184R Automotive Oils, Lubricants, and Grease (Supporting Docs)

 

REVISED

 

Approve the second renewal and additional spending authority for the above Invitation to Bid (ITB): Contract Term: July 27, 2016 through May 8, 2021, 4 Years 11 Months; User Department: Student Transportation & Fleet Services (SFTS): Additional Requested Amount: $37,000 86,000 ; New Award Amount: $654,440 703,440; Awarded Vendor(s) Flamingo Oil Corporation d/b/a Flamingo Oil Company; Genuine Parts Company; U.S. essential Supply and Services LLC; Small/Minority/Women Business Enterprise Vendor(s): U.S. Essential Supply and Services LLC.

 

This request is to approve the Second Renewal and Additional Spending Authority for ITB 16-184R. This Bid is utilized by Student Transportation & Fleet Services, Vehicle Maintenance Division for the purchase of automotive oils, lubricants, and grease. The goods and supplies purchased under this ITB provides the Vehicle Maintenance the ability to service and maintain the District's fleet of vehicles; small, medium, and heavy-duty trucks; and school buses.

 

Due to COVID-19 and the lack of utilization of the District's fleet, the forecasted spending authority of $85,922, which is based on historical average expenditures, is reduced to $37,000.

 

The estimated financial impact to the District will be $37,000 86,000. The contract award amount was $617,440. The request is to increase the spending authority by $37,000 86,000, bringing the new contract value to $654,440 703,440. The funding source will come from STFS operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation of $500,000 or Greater - FY21-015 - Maintenance, Cleaning & Inspection of Cafeteria Hoods (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2020 through June 30, 2023, Three (3) Years With An Option for Two (2) Additional One (1) Year Renewal Periods; User Department: Physical Plant Operations (PPO); Award Amount: $530,000; Awarded Vendor(s): Airway's Cleaning & Fireproofing Co.; Gold Coast Environmental Solutions Inc.; Small/Minority/Women Business Enterprise Vendor(s): Gold Coast Environmental Solutions Inc.

 

The School Board of Broward County, Florida (SBBC), received two (2) bids for ITB FY21-015 - Maintenance, Cleaning & Inspection of Cafeteria Hoods. The service provided in this ITB assists the District in complying with safety standards and the State of Florida Fire Marshal's requirements for cafeteria hood ventilation systems.

 

A copy of the ITB documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-015_Maintenance,Cleaning&InspectionofCafeteriaHoods.pdf

 

The estimated financial impact to the District will be $530,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Recommendation of $500,000 or Less - FY20-206 - HVAC - Carrier Chiller OEM Service & Repairs (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: April 8, 2020 through June 30, 2022, Two (2) Years, Three (3) Months with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $190,000; Awarded Vendor(s): Carrier Corporation; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received one (1) response for ITB FY20-206 - HVAC - Carrier Chiller OEM Service & Repairs. This ITB will be utilized by PPO to procure Original Equipment Manufacturer Service & Repairs for Carrier Chiller equipment within the District.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-206 HVAC-CarrierChillerOEMService&Repairs.pdf

 

The estimated financial impact to the District will be $190,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Recommendation for Renewal and Additional Spending Authority - 16-113T - Recycling Services (Supporting Docs)

 

Approve the second renewal and additional spending authority for the above Invitation to Bid (ITB). Contract term: July 1, 2016 through June 30, 2021, Five (5) Years; User Department: Environmental Health & Safely; Additional Requested Amount: $395,000; New Award Amount: $1,790,000; Awarded vendor(s): Coastal Waste & Recycling of Broward County, LLC f/k/a Thoroughbred Waste Services, Inc.; Sunshine Recycling Services of SWFL, LLC; Coastal Waste & Recycling Holdco, LLC f/k/a World Waste Recycling, Inc.; Small/Minority/Women Enterprise Vendor{s): None.

 

This request is to renew ITB 16-113T - Recycling Services for one ( 1) additional year as per Bid Special Condition 5 which states that: "The term of the bid shall be for three (3) year(s). and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee be renewed for two (2) additional one (1) year periods", and additional spending authority of $395,000.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_16-113T_RecyclingServices.pdf

 

The financial impact to the District will be $395,000. The contract award amount was $1,395,000. The request is to increase the spending authority by $395,000, bringing the new contract value to $1,790,000. The funding source will come from the Department's operating budget. The financial impact amount represents an estimate contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-10. Recommendation for Renewal and Reduction of Spending Authority - 16-179T - Refuse Services - Roll-Off Units (Supporting Docs)

 

Approve the recommendation for the second renewal and reduction of spending authority for the above Invitation to Bid (ITB). Contract Term: August 1, 2016 through July 31, 2021, Five (5) Years; User Department: Environmental Health & Safely (EH&S); Spending Authority Reduction: $425,000; New Award Amount: $177,832; Awarded Vendor(s): Sunshine Recycling Services of S.W. Florida, LLC; Republic Services of Florida, Limited Partnership; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 16-179T - Refuse Services, Roll-Off Units for one ( 1) additional year, August 1, 2020 through July 31 , 2021, as per Bid Special Condition 5 which states that: "The term of the bid shall be for three (3) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods", and to reduce the spending authority by $425,000.

 

 A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_16-179T_RefuseServices-Roll-OffUnits.pdf

 

The reduction of the spending authority being requested is $425,000. The new spending authority will be $177,832.

 

EE-11. Recommendation to Approve Agreement - FY21-046 - Montessori Education Method Training for Teachers (Supporting Docs)

 

Approve the recommendation to award the above Agreement FY21-046 - Montessori Education Method Training for Teachers. Contract Term: July 1, 2020 through June 30, 2023, Three (3) Years; User Department: Innovative Programs/Design Support; Award Amount: $689,143.68; Awarded Vendor(s): Barry University, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Participating teachers from Bair Middle, Beachside Montessori Village, Dr. Martin Luther King, Jr. Montessori Academy, Sunrise Middle, and Virginia Shuman Young Elementary will receive rigorous Montessori training to be certified in Montessori education. Training includes Montessori philosophy, materials and child development theory. Barry University is the only local provider of Montessori training for teachers of students at the age of nine (9) through twelve (12).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will not exceed $689,143.68 for all schools included in the program. The funding source will come from the school's Magnet budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Piggyback Recommendation of $500,000 or Less - FY20-203 - Tree Trimming Services (Supporting Docs)

 

Approve the recommendation to piggyback the City of Coral Springs Request for Proposals 20-G-017P Tree Trimming Services; Contract Term: April 21, 2020 through January 14, 2022, One (1) Year, Nine (9) Months; User Department: Physical Plant Operations (PPO); Award Amount: $230,000; Award Vendor(s): EDJ Tree Service LLC; Sherlock Tree Company, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Sherlock Tree Company, Inc.

 

This request is for the approval to piggyback existing agreement between various tree trimming vendors and The City of Coral Springs as a solution to procure tree trimming services.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $230,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Recommendation of $500,000 or Less - FY21-053 Teacher Observation & Evaluation Software (Supporting Docs)

 

Approve the recommendation for the above agreement. Contract Term: July 1, 2020 through June 30, 2021; One (1) Year with two (2) optional renewal periods. User Department: Employee Evaluations; Award Amount: $373,000: Awarded Vendor(s): Learning Sciences International LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The request is to approve the agreement for iObservation, which is in use across the District for teacher evaluations and professional development.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $373,000. This item is funded by two (2) sources: The Coaching & Induction Teacher Incentive Fund Grant ($323,000) and Title II, Part A - Supporting Effective Instruction ($50,000) budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-14. Recommendation to Approve Additional Spending Authority - 51-009B - Exam Gloves (Supporting Docs)

 

Approve the recommendation of the additional spending authority of the above Piggyback. Contract Term: July 12, 2017 through July 12, 2020, Ten (10) Years; User Department: District-wide; Awarded Amount: $803,891; New Award Amount: $828,891; Awarded Vendor(s): Florida Association of Rehabilitation Facilities/Respect of Florida; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the Additional Spending Authority for Piggyback 51-009B - Exam Gloves that facilitates the purchase of Exam Gloves throughout the District in various capacities. The Exceptional Student Education & Support Services Department (ESE) heavily utilizes this Bid for use in medical procedures in ESE classes. The Head Start/Early Intervention Department also utilizes this Bid for use with students aged from birth to four (4) years old, for teachers to help with toileting, brushing teeth, and serving food/snacks in the classroom.

 

The estimated financial impact to the District will be $25,000. The contract award amount was for $803,891. The request is to increase the spending authority by $25,000, bringing the new contract value to $828,891. The funding source will come from various school and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-15. Recommendation to Approve Additional Spending Authority - 18-092B - Medical and Dental Supplies and Equipment (Catalog) (Supporting Docs)

 

Approve the Additional Spending Authority of the above Invitation to Bid (ITB). Contract Term: October 1, 2017 through September 30, 2020, Two (2) Years; Eleven (11) Months; User Department: District-wide; Awarded Amount: $120,000; New Award Amount: $151,500; Awarded Vendor(s): Dan Enterprises Team LLC; NM Enterprises of Plantation, Inc. d/b/a Medix USA; School Health Corporation; School Nurse Supply, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Dan Enterprises Team LLC.

 

This request is to cover expenditures through to the expiration of the Bid. The items include but are not limited to toothpaste, sterile tongue depressor, tooth necklace, exam table paper, thermometers, blood pressure kits, probe covers, etc.

 

A copy of the ITB documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/ITB_18-092B_MedicalandDentalSuppliesandEquipment(Catalog).pdf

 

The estimated financial impact to the District will be $31,500. The contract award amount was for $120,000. The request is to increase the spending authority by $31,500, bringing the new contract value to $151,500. The funding source will come from various school and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-16. Recommendation for Renewal and Additional spending Authority - 17-172E - Portable Two Way Radios, Repeaters and Accessories (Supporting Docs)

 

Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). New Contract Term: March 22, 2017 through April 30, 2021, Four (4) Years with an additional option for one (1) additional one (1) year renewal period; User Department: Information Technology; Additional Requested Amount: $1,225,000; New Award Amount: $4,325,000; Awarded Vendor(s): BearCommunication Inc.; Radio One Communication; Small/Minority Business Enterprise Vendor(s): None.

 

This ITB will be utilized by the District in routine administrative/utility type communication applications as well as the implementation of recommendations from the Safe Haven Report for effective communication and expansion of additional portable radios through the school campus.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_17-172E_PortableTwoWayRadiosRepeatersandAccessories.pdf

 

The estimated financial impact to the District will be $1,225,000. The contract award amount was for $3,100,000. The request is to increase the spending authority by $1,192,000, bringing the new contract value to $4,325,000. Funding for this will come from schools and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-17. Piggyback Recommendation of $500,000 or Less - FY20-219 - Technical Colleges Minitour Buses (Supporting Docs)

 

Approve the recommendation to make a piggyback award to the vendor(s) awarded by the Houston-Galveston Area Council of Governments for School Buses Invitation to Bid (ITB) - BS08-19. Contract Term: April 21, 2020 through July 31, 2021, One (1) Year, Three (3) Months; User Department: Technical Colleges; Award Amount: $180,000; Awarded Vendor(s): Creative Bus Sales, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by Public or Governmental Agencies, or other School Districts. This ITB was awarded by the Houston-Galveston Area Council of Governments will allow the District to purchase Minitour Buses.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $180,000. The funding source will come from the District's Workforce Education Fund. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-18. Recommendation to Approve Second Renewal and Second Amendment with Additional Spending Authority - 57-003E - TV Viewership Measurement Service (Supporting Docs)

 

Approve the Second Renewal and Second Amendment to the above agreement with additional spending authority. Contract Term: December 21, 2016 through June 30, 2021; Four (4) Years, Seven (7) Months; User Department: Broward Education Communications Network (BECON); Additional Requested Amount: $35,000; New Award Amount $175,000; Awarded Vendor(s): Rentrak Corporation; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This contract is utilized as a measurement tool to gather data on the number of households tuned to specific broadcast stations in real-time, allowing for BECON to generate reports on precise audience measurements for specific programs or dayparts.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $35,000. The contract award amount was for $140,000. The request is to increase the spending authority by $35,000 bringing the new contract value to $175,000. The funding source is BECON's operating budget. The financial amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-19. Recommendation for Additional Spending Authority - 18-124E - Avigilon Video Surveillance Physical Security (Supporting Docs)

 

SEE ITEM KK-1

 

Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: March 2, 2018 through March 1, 2021, Three (3) Years; User Department: Information Technology (IT); Additional Requested Amount: $7,736,168; New Award Amount: $13,336,168; Awarded Vendor(s): Convergint Technologies LLC; ATCi Communications Inc.; CSI Video Security LLC; ER Tech Systems Group Inc. d/b/a Broadcast Systems. S/M/WBE: None.

 

RFP 18-124E - Avigilon Video Surveillance Physical Security was approved by the School Board on February 21, 2018. The current spending authority has not been exceeded; however, additional spending authority is required to allow IT to maintain existing equipment.

 

A copy of the RFP documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/RFP_18-124E_AvigilonVideoSurveillancePhysicalSecurity.pdf

 

A copy of the original executed documents are available online at: http://www.broward.k12.fl.us/supply/agenda/OriginalExecutedDocuments_18-124E.pdf

 

The estimated financial impact to the District will be $7,736,168. The contract award amount was for $5,600,000. The request is to increase the spending authority by $7,736,168, bringing the new contract value to $13,336,168. The funding source will come from the amended IT capital budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-20. Recommendation to Renew Piggyback Agreement and Additional Spending Authority - 58-018E - Apple Computers, Software and Technical Support (Supporting Docs)

 

Approve the recommendation to renew the Piggyback award to the vendor(s) awarded by the Florida Department of Management. Contract Term: July 1, 2017 through March 31, 2021, Three (3) Years, Nine (9) Months; User Department: District-wide; Additional Requested Amount: $500,000; New Award Amount $2,500,000; Awarded Vendor(s): Apple Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Approving the Piggyback renewal of the Florida State Contract with Apple Inc. will allow the District to continue to procure personal computers, laptops, iPad, and educational applications, as necessary. These purchases will address the computing device needs related to instructional program areas throughout the District.

 

A copy of the Historical Executed Documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/HistoricalExecutedDocuments_58-018E.pdf

 

The estimated financial impact to the District will be $500,000. The contract award amount was for $2,000,000. The request is to increase the spending authority by $500,000, bringing the new contract value to $2,500,000. The funding source will come from various school and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-21. Recommendation to Approve First Renewal and Additional Spending Authority - 58-039N - Library Materials (Supporting Docs)

 

Approve the First Renewal and Additional Spending Authority of the above Invitation to Bid (ITB). Contract Term: April 25, 2018 through May 31, 2021, Three (3) Years, One (1) Month; User Department: Innovative Learning; Awarded Amount: $4,100,000; New Award Amount: $4,947,000; Awarded Vendor(s): Forty-six (46). Small/Minority/Women Business Enterprise Vendor(s): None.

 

The District's libraries serve the students, staff, and families in the entire school community. The library collection provides materials and resources that support the educational goals of the school and the District. A separate item will be brought to the School Board for the renewal of the Piggyback upon the finalization of the renewal documents by the Florida Department of Education.

 

A copy of the ITB document is available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_58-039N_LibraryMaterials.pdf

 

The estimated financial impact to the District will be $847,000. The contract award amount was for $4,100,000. The request is to increase the spending authority by $847,000, bringing the new contract value to $4,947,000. The funding source will come from various school and department operating budgets and state categorical funds for library materials. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-22. Recommendation for First Renewal and Additional Spending Authority - 17-050N Classroom and Office Supplies & Equipment (Catalog) (Supporting Docs)

 

Approve the recommendation for the first renewal and additional spending authority for the above Invitation to Bid (ITB). New Contract Term: July 1, 2017 through June 30, 2021, Four (4) Years; User Department: District-wide; Additional Spending Authority: $843,000; New Award Amount: $9,843,000; Awarded Vendor(s): Fifteen (15); Small Minority/Women Business Enterprise Vendor(s): Three (3).

See Supporting Docs for continuation of Requested Action.

 

The ITB 17-050N - Classroom and Office Supplies & Equipment (Catalog) is utilized throughout the District in schools and offices. The goal of this contract is to help manage the District's classroom and office supply requests, to assist in focusing and directing the purchase of these supplies to the most value-oriented products whenever possible. This bid is for basic classroom and office supplies and equipment, which are the products generally used in a classroom and office environment. Purchases from this bid may not include any other items which include but are not limited to cameras, telephones, flags, framed artwork, copiers, and computers.

 

A copy of the bid document is available online at:

http://www.broward.k12.fl.us/supply/agenda/ITB_17-050N_TitleClassroom&OfficeSupplies&Equipment.pdf

 

The estimated financial impact to the District will be $843,000. The contract award amount was $9,000,000. The request is to increase the spending authority by $843,000, bringing the new contract value to $9,843,000. The funding source will come from various schools and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-23. Recommendation to Approve Agreement - FY21-047 - Montessori Education Certification for Teachers (Supporting Docs)

 

Approve the recommendation to award the above Agreement for Montessori education training at Beachside Montessori Village; Dr. Martin Luther King Jr. Montessori Academy; Virginia Shuman Young Elementary. Contract Term: July 1, 2020 through June 30, 2025, Five (5) Years; User Department: Innovative Programs/Design Support; Award Amount: $181,800; Awarded Vendor(s): Summit Montessori Teacher Training Institute, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Participating teachers from Beachside Montessori Village, Dr. Martin Luther King, Jr. Montessori Academy and Virginia Shuman Young Elementary will receive rigorous Montessori training to be credentialed in Early Childhood and Elementary I Montessori education. Training includes Montessori philosophy, materials and child development theory. The teachers participate in academic instruction and practice laboratories under the supervision of instructors from Summit Montessori. Summit Montessori has been certified as a Montessori training institute by the Montessori Accreditation Council for Teacher Education and is an affiliate of the American Montessori Society.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will not exceed $181,800 for all schools included in this contract. The funding source for the training will come from the school's Magnet budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-24. Recommendation for Additional Spending Authority - 18-029R - HVAC-R and Cooling Tower Equipment (Supporting Docs)

 

Approve the recommendation for additional spending authority for the above Invitation to Bid (ITB). Contract Term: July 1, 2017 through June 30, 2020, Three (3) Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $366,000; New Award Amount: $8,366,000; Awarded Vendor(s): Ten (10); Small/Minority/Women Business Enterprise Vendor(s): Two (2).

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received thirteen (13) bids in response to ITB 18-029R. This Bid will be utilized mainly by PPO for the purchase of new Heating, Ventilation, and Air Conditioning and Cooling Tower Equipment.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-029R_HVAC_CoolingTower_Equip.pdf  

 

The estimated financial impact to the District will be $366,000. The funding source will come from PPO's operating budget. The contract award amount was for $8,000,000. The request is to increase the spending authority by $366,000, bringing the new contract value to $8,366,000. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-25. Recommendation for Renewal and Additional Spending Authority - 18-013R - Motor Coach Transportation Services (Supporting Docs)

 

Approve the recommendation to renew and increase the spending authority for the above Invitation to Bid (ITB). New Contract Term: July 1, 2017 through June 30 2021, Four (4) Years; User Department: District-wide; Additional Spending Authority: $265,000; New Award Amount: $1,015,000; Awarded Vendor(s) Twenty-five (25); Small Minority/Women Business Enterprise Vendor(s): Six (6).

 

ITB 18-013R - Motor Coach Transportation Services will be utilized throughout the District to provide charter bus transportation services for extra-curricular activities. The transportation services will transport students, staff, chaperones, advisors, etc. to and from athletic and scholastic events, field trips, grad night, and single day or overnight trips at various sites throughout the tri-County area as well as with the other parts of the State of Florida.

 

A copy of the ITB documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/ITB_18-013R_MotorCoachTransportationServices.pdf

 

The estimated financial impact to the District will be $265,000. The contract award amount was for $750,000. The request is to increase the spending authority by $265,000, bringing the new contract value to $1,015,000. The funding source will come from various schools and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-26. Recommendation for the First Renewal and Additional Spending Authority - 17-164E - Microsoft Enrollment for Education Solutions (EES) Volume Licensing (Supporting Docs)

 

SEE ITEM E-3

 

Approve the recommendation for the first renewal with additional spending authority. Contract Term: April 18, 2017 through May 31, 2021, Four (4) Years; User Department: Information Technology (IT); Additional Award Amount: $1,427,000; New Total Award Amount: $4,888,600; Awarded Vendor(s): CDW Government LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This renewal request is to continue the District-wide use of the Microsoft Enrollment for Education Solutions (EES) Volume Licensing, which includes an assortment of Microsoft applications including Office (Outlook, Word, Excel, Access, PowerPoint, Sharepoint) Windows and assorted enterprise server licenses.

 

A copy of the bid document is available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_17-164E_MicrosoftEnrollmentforEducationSolutions(EES)VolumeLicensing.pdf

 

The estimated financial impact to the District will be $1,427,000. The contract award amount was for $3,500,000. The request is to increase the spending authority by $1,427,000, bringing the new contract value to $4,927,000. The funding source will come from the IT operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-27. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-K): A. Association of American Educators…, $500 (requested) B. American Heart Association, $100 (awarded) C. Blue Lagoon Foundation, $10,000 (awarded) D. Ezra Jack Keats Foundation…, $500 (requested) E. Harry Chapin Foundation, $2,300 (requested) F. NFL Foundation, $1,000 (awarded) G. Project Lead the Way, $10,000 (requested) H. Publix Charities, $2,000 (requested) I. USA Track & Field Foundation…, $500 (awarded) J. Walmart…(1), $1,000 (requested) K. Walmart…(2), $2,000 (requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if all projects are awarded is $29,900 from various sources.

 

EE-28. Agreement with the University of South Florida Board of Trustees (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and the University of South Florida Board of Trustees. The Agreement begins upon full execution by all parties and ends on June 30, 2020.

 

Exceptional Student Learning Support in partnership with Broward College and University of South Florida St. Petersburg College of Education’s Division of K-16 Educational Initiatives have been awarded a grant to develop a pilot transition deferment program for students with disabilities.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The positive financial impact is $50,000 to support a pilot postsecondary program. There is no additional financial impact to the District.

 

F. OFFICE OF ACADEMICS

 

F-1. Cooperative Agreement between The School Board of Broward County, FL (SBBC) and Sequel TSI of Florida, LLC (Supporting Docs)

 

Approve Cooperative Agreement between The School Board of Broward County, FL (SBBC) and Sequel TSI of Florida, LLC.

 

Provide educational programs for adjudicated, at-risk youth in a residential treatment program from commencement of board approval. The Department of Equity and Diversity is responsible for the educational and administrative support services for the juveniles who are under the supervision of the Department of Juvenile Justice.

 

The source of these funds is through the Florida Education Finance Program (FEFP).

 

F-2. Agreement between South Broward Hospital District d/b/a/ "Memorial Healthcare System" and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the agreement between South Broward Hospital District d/b/a "Memorial Healthcare System" and The School Board of Broward County, Florida

 

Memorial Healthcare System (MHS) will provide primary and preventive healthcare services to students using its Mobile Health Unit on or near the campuses of elementary, middle, high school, and special centers that are a part of SBBC. MHS will provide appropriate staff to provide primary care, health screening, and health education related to health care services. MHS will provide safe, quality, cost-effective, patient and family-centered care regardless of one’s ability to pay, with the goal of improving the health of the community.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-3. Agreement between SSS Education Inc. d/b/a "Jersey College" and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the agreement between SSS Education Inc. d/b/a "Jersey College" and The School Board of Broward County, Florida (SBBC)

 

Jersey College Agreement with The School Board of Broward County, Florida (SBBC) desires the students enrolled in its Practical Nursing and Registered Nursing disciplines to obtain clinical experience at SBBC. The first four years of this partnership was very successful. The students of Jersey College gained clinical experiences in School Health Nursing. The nursing students also provided several programs such as health screenings and health education to the staff and community.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

FF. OFFICE OF ACADEMICS

 

FF-1. State of Florida Statewide Voluntary Prekindergarten Provider Agreement between the Early Learning Coalition of Broward County, Inc. (ELC) and The School Board of Broward County Florida (SBBC) (Supporting Docs)

 

Approve the State of Florida Statewide Voluntary Prekindergarten Provider Agreement between the Early Learning Coalition of Broward County, Inc. (ELC) and The School Board of Broward County, Florida (SBBC) to implement the 2020-2021 Voluntary Prekindergarten (VPK) Education Program and to authorize the Superintendent of Schools or his designee to provide any electronic signatures necessary to execute the Provider Agreement.

 

SBBC agrees to implement the Voluntary Prekindergarten Program (VPK) for school year 2020-2021 and summer 2021. The term of this Agreement will be August 19, 2020 through August 18, 2021. SBBC will provide full-day (6 hours) and half-day (3 hours) VPK instructional models. Program models include: VPK/Extended Day (3-hours); VPK/Enrichment (6 hours that combines 3 hours of free VPK with option 3 fee-based hours); VPK/Enrichment 6 hours free model that combines VPK funding with either Title 1 or Exceptional Student Learning Support funding) and a 300 hour Summer VPK program.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive financial impact to the District is $3,292,800. The source of funds is The Office of Early Learning (OEL) and Early Learning Coalition of Broward County, Inc. (ELC).

 

FF-2. United States Department of Health and Human Services: Head Start/Early Head Start Program - Supplement Cost of Living Adjustment and Quality Improvement Application (Supporting Docs)

 

Approve the submission of the Supplement Cost of Living Adjustment and Quality Improvement Application.

 

The Cost of Living Adjustment funds will be used for salary increases for the District's Head Start/Early Head Start employees. The Quality Improvement funds will be used to create an action plan for support services for Trauma Informed Care which includes adding staff to provide support for children with behavioral concerns due to trauma in the home and/or disabilities and to provide professional development for all Head Start staff in the area of Trauma Informed Care. A portion of the funds will be used to provide stipends for Head Start and Early Head Start staff.

 

The potential positive financial impact is $896,751.

 

H. OFFICE OF THE GENERAL COUNSEL

 

H-1. Conflict of Interest Waiver Request - Bryant Miller Olive, P.A. (Supporting Docs)

 

Approve the request for conflict of interest waiver, dated March 30, 2020, by Bryant Miller Olive, P.A.

 

The law firm of Bryant Miller Olive, P.A. (hereinafter the "Firm") is currently representing The School Board of Broward County, Florida in certain labor and employment law matters.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Broward County School Board v. Jennifer Jedlicka Austin (Supporting Docs)

 

Approve the Superintendent's recommended settlement of DOAH Case No. 19-5451TTS, agreeing to a one (1) day suspension without pay and thereby rescind Agenda Item I-1 approved at the October 21, 2019, School Board Operational Meeting to refer the matter to DOAH for a one (1) day suspension without pay.

 

See Supporting Docs for Summary and Explanation Background.

 

There is no financial impact to the School District.

 

I-2. Broward County School Board vs. Brenda Joyce Fischer -1 (Supporting Docs)

 

Approve the Final Order adopting the Recommended Order entered on January 21, 2020, by Cathy M. Sellers, Administrative Law Judge, in the matter of Broward County School Board vs. Brenda Joyce Fischer, Case No. 19-1928TTS, before the State of Florida Division of Administrative Hearings.

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-3. Administrative Complaint Eric S. Delucia (Supporting Docs)

 

Adopt the Superintendent's recommendation to terminate the teacher, Eric S. Delucia, and suspend him without pay and transmit the matter to the Division of Administrative Hearings ("DOAH").

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-4. The School Board of Broward County, Florida 2020-2021 Personnel Calendars and Summer Term Calendar for Community Schools and Technical Colleges (Supporting Docs)

 

Approve the School Board of Broward County, Florida 2020-2021 Schools & Administrative Offices Calendar, Personnel Work Day Summary, 208 (A-C) Work Calendars and 2021 Summer Term Calendar for Community Schools and Technical Colleges.

 

On December 10, 2019, The School Board of Broward County, Florida approved the 196 Day School/Personnel Calendar for the 2020-2021 School Year.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

I-5. Revised Calendar for Summer Term 2020 Community Schools and Technical Colleges (Supporting Docs)

 

Approve the revision to the Final Calendar Option for the 2020 Summer Term Calendar for Community Schools and Technical Colleges.

 

At the March 19, 2019, Regular School Board Meeting, the Board approved two (2) proposed calendar options for the 2020 Summer Term Calendar for Community Schools and Technical Colleges and final approval was contingent upon Board Approval of the 2020-2021 School Calendar which was Board Approved on December 10, 2019. The attached revised Final Calendar option includes four (4) additional days of school for the Summer Term: August 6, August 7, August 10 and August 11, 2020.

 

There is no financial impact to the District.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Broward County School Board vs. Antonio Dwight Beckham (Supporting Docs)

 

Approve the Final Order adopting the Recommended Order entered on March 9, 2020, by Darren A. Schwartz, Administrative Law Judge, in the matter of Broward County School Board vs. Antonio Dwight Beckham, Case No. 19-4589TTS, before the State of Florida Division of Administrative Hearings.

 

See Supporting Docs for Summary Explanation and Background.

 

There is a financial impact to the School District.

 

II-2. Broward County School Board vs. Ava E. Williams (Supporting Docs)

 

Approve the Final Order adopting the Recommended Order entered on January 14, 2020, byJohn G. Van Laningham, Administrative Law Judge, in the matter of Broward County School Board vs. Ava E. Williams, Case No. 19-3379TTS, before the State of Florida Division of Administrative Hearings.

 

See Supporting Docs for Summary Explanation and Background.

 

There is a financial impact to the School District.

 

II-3. Broward County School Board vs. Brenda Joyce Fischer -2 (Supporting Docs)

 

Approve the Final Order adopting the Recommended Order entered on January 29, 2020, by John G. Van Laningham, Administrative Law Judge, in the matter of Broward County School Board vs. Brenda Joyce Fischer, Case No. 19-4175TTS, before the State of Florida Division of Administrative Hearings.

 

See Supporting Docs for Summary Explanation and Background.

 

There is a financial impact to the School District.

 

II-4. Amendment to the 2019-2020 Organizational Chart - Page 17-Safety, Security & Emergency Preparedness (Supporting Docs)

 

Approve The School Board of Broward County, Florida, 2019-2020 Organizational Chart revision for Safety, Security & Emergency Preparedness.

 

The Organizational Chart recommended by the Superintendent is based on a continuous effort to improve and support the District's strategic goals. The proposed revisions to the Organizational Chart for Safety, Security & Emergency Preparedness reflect the continued focus on planning, directing and coordinating efforts that promote the safety and security of Broward County Public School’s students, employees, and properties using the Enterprise Risk Management model.

 

The organizational changes being introduced by Safety, Security & Emergency Preparedness do not represent any additional impact to the General Fund and are a re-allocation of already-approved Referendum funding.

 

The organizational changes being introduced by Safety, Security & Emergency Preparedness do not represent any additional impact to the General Fund and are a re-allocation of already-approved Referendum funding.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. First Amd. to the Prof. Srvcs. Agrmt. (CMAR Proj. Deliv.)-CES Engrg. Srvcs., LLC (d/b/a CES Cnsltg., Inc.)-Pkg A: Cresthaven ES-P.001676-Silver Lakes MS-P.002144-New Renaissance MS-P.002143-SMART Program Renovations-RFQ 19-018C (Supporting Docs)

 

REVISED

 

Approve the First Amendment to the Professional Services Agreement (Construction Management at Risk Project Delivery) with CES Engineering Services, LLC, for Package A: Cresthaven Elementary School, P.001676, Silver Lakes Middle School, P.002144, and New Renaissance Middle School, P.002143, Smart Program Renovations, RFQ 19-018C.

 

For Details See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget. There is a potential future impact to the project.

 

JJ-2. First Amd. to the Prof. Srvcs. Agrmt. (CMAR Proj. Deliv.) - D.L. Fields Cnslts., LLC d/b/a DLFC Archts. - Pkg B: Deerfield Beach MS - P.002142 - Lyons Creek MS - P.002141 - Monarch HS - P.002148 - SMART Program Renovations - RFQ 19-018C (Supporting Docs)

 

REVISED

 

Approve the First Amendment to the Professional Services Agreement (Construction Management at Risk Project Delivery) with D.L. Fields Consultants, LLC d/b/a DLFC Architects, for Package B: Deerfield Beach Middle School, P.002142, Lyons Creek Middle School, P.002141, and Monarch High School, P.002148, Smart Program Renovations, RFQ 19-018C.

 

For Details See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget. There is a potential future impact to the project.

 

JJ-3. First Amendment to the Prof. Srvcs. Agrmt. (CMAR Proj. Deliv.) - Laura M. Perez and Associates, Inc. - Pkg B: Sheridan Technical High School - P.002128 - Deerfield Beach High School - P.002134 - SMART Program Renovations - RFQ 19-015C (Supporting Docs)

 

REVISED

 

Approve the First Amendment to the Professional Services Agreement (Construction Management at Risk Project Delivery) with Laura M. Perez and Associates, Inc., for Package B: Sheridan Technical High School, P.002128, and Deerfield Beach High School, P.002134, Smart Program Renovations, RFQ 19-015C.

 

For Details See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget. There is a potential future impact to the project.

 

JJ-4. Construction Bid Recommendation of $500,000 or Greater - ITB FY20-153 - Driftwood Middle School - Hollywood - Lunacon Engineering Group, Corp. - SMART Program Renovations - Project No. P.001837 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Lunacon Engineering Group, Corp. for the lump sum amount of $6,287,000 and approve additional funding in the amount of $2,801,700.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $6,287,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $2,801,700 will come from the Capital Projects Unallocated Reserve. This increases the project budget from $5,544,000 to $8,345,700.

 

JJ-5. GMP Amendment 2 to the Construction Services Agreement - Pirtle Construction, Inc. - Northeast High School - Oakland Park - SMART Program Renovations - Project No. P.001684 (Supporting Docs)

 

Approve GMP Amendment 2 in the amount of $19,996,611 to the Construction Services Agreement (Construction Management at Risk) dated March 19, 2019 (Agenda Item JJ-1) with Pirtle Construction, Inc., Northeast High School, SMART Program Renovations, Project No. P.001684.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Second GMP Amendment is $19,996,611. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $10,706,440 will come from the Capital Projects Unallocated Reserve. This increases the project budget from $14,426,000 to $25,132,440.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. Interim Financial Statements for the Period Ended January 31, 2020 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended January 31, 2020.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of January 2020, the fund balance as a percentage of the projected revenues was 3.50% and fund balance, excluding Charter Schools' revenues was 4.15%.

 

There is no additional financial impact to the District.

 

K-2. Interim Financial Statements for the Period Ended February 29, 2020 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended February 29, 2020.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of February 2020, the fund balance as a percentage of the projected revenues was 3.51% and fund balance, excluding Charter Schools’ revenues was 4.15%.

 

There is no additional financial impact to the District.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

KK-1. Capital Budget Fund Amendment as of April 21, 2020 & Security Cameras, School Network Equipment and Infrastructure (Supporting Docs)

 

SEE ITEM EE-19

 

Approve the attached Capital Fund Amendment as of April 21, 2020 and approve the $4.5 million for Security Cameras, Network Equipment and Infrastructure Upgrades which will come from Capital Projects Reserve.

 

The Capital Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.007. This amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Capital Fund. This amendment includes information as of April 21, 2020.

 

See Executive Summary (Exhibit 1) for additional information.

 

There is no change to the Capital Revenues and Appropriations. The appropriation impact is described on Exhibit B. This item also approves an appropriation of $4.5 million for Security Cameras, Network Equipment and Infrastructure Upgrades from the Capital Project Reserve. Activity for the Capital Reserves is shown on Exhibit C, with the Unallocated Reserve at $13.4 million.

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Termination of Temporary Exclusive Easement (Supporting Docs)

 

Approve the Termination of Exclusive Temporary Easement granted to The Florida Department of Transportation (FDOT) for staging, storing and construction activities for building a new bridge over North Fork New River.

 

The Temporary Exclusive Easement that was granted to the FDOT on August 28, 2015, is set to expire on March 31, 2021. However, the FDOT notified staff that the project was completed on June 7, 2019. As such, the Exclusive Temporary Easement is no longer needed by the FDOT.

 

This document has been reviewed and approved as to form and legal content by the Office of the General Counsel and upon approval by the School Board, the document will be recorded in the Broward County Public Records.

 

There is no financial impact to the District.

 

L-2. New Charter School Agreement - Sunshine Academy of Oakland Park, Inc. (Supporting Docs)

 

Approve a new Charter School Agreement for Sunshine Academy of Oakland Park, Inc. on behalf of SunFire High of Fort Lauderdale.

 

On June 11, 2019, The School Board of Broward County, Florida, approved a charter application to open a new charter school for the start of the 2020-2021 academic year.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-3. Second Amendment to Charter School Renewal Agreement with Avant Garde Academy Foundation, Inc. (Supporting Docs)

 

Approve the Second Amendment to the Charter School Renewal Agreement with Avant Garde Academy Foundation, Inc., on behalf of Avant Garde Academy-5791

 

Avant Garde Academy Foundation, Inc., on behalf of Avant Garde Academy - 5791, desires to amend its charter school renewal agreement.

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center.

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-4. Charter School Renewal Agreement - Avant Garde Academy Foundation, Inc. (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Avant Garde Academy Foundation, Inc., on behalf of Avant Garde Academy K-5 - 5015.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

 

There is no financial impact to the District.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Recommendation to Approve First Amendment to Agreement with Nova Southeastern University (Supporting Docs)

 

This request is to approve the First Amendment to Agreement with Nova Southeastern University which will open the Summer Enrichment Programs to all Broward County Magnet Students who attend either the Marine Science Program or one of the Computer Science Programs.

 

The change requested will remove the individual school names of attendees so that all magnet high school students in the specific programs will have the opportunity to attend.

 

The summer enrichment programs are funded by Nova Southeastern University. The summer programs will have school staff oversee the students for the duration of the program. The cost associated for up to three (3) staff members will be the staff member's hourly rate for the week paid by their school.

 

LL-2. Terminate Agreement between The School Board of Broward County, Florida and PLANT 4, Inc. (Supporting Docs)

 

Approve Termination for Cause, the Agreement between The School Board of Broward County, Florida (SBBC) and PLANT 4, Inc.

 

The purpose of this Board Item is to request that SBBC terminate the above mentioned Agreement for cause based on PLANT 4, Inc. failure to perform its obligations under this Agreement.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This item has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The School District did not expend any funds towards this project. Therefore, there is no financial impact to the School District.

 

LL-3. Agreement with the Broward Cultural Council for Arts in Education (Supporting Docs)

 

Approve the agreement with the Broward Cultural Council.

 

Dating back to 1984, The School Board of Broward County, Florida (SBBC) and the Broward Cultural Council have partnered in an annual matching grant to provide cultural, artistic & educational services to schools, students and teachers. Under this agreement which is executed annually, Broward Cultural Council will provide $15,000 for the contract period of April 2020 through January 2021, matched with $15,000 from the district's general budget.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed by Broward Cultural Council after School Board approval.

 

This is an annual matching allocation. Based on this agreement, the financial impact is $15,000 from the district's general budget.

 

LL-4. Second Amendment to the Educational Mitigation Agreement Proposed by the City of Miramar (Supporting Docs)

 

Approve the Second Amendment to the Educational Mitigation Agreement in connection with Broward County Land Use Text Amendment PCT 05-4 and PCT 15-4, as amended by PCT 19-7, and as proposed by the City of Miramar for 2,350 additional residential units included in Land Use Text Amendment PCT 19-7, located in the City of Miramar, and as delineated in the Second Amended Educational Mitigation Agreement.

 

Approval of the Second Amendment to the Educational Mitigation Agreement in connection with Broward County Land Use Text Amendment PCT 05-4 and PCT 15-4, as amended by PCT 19-7, is being requested by the City of Miramar.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and will be signed by the Broward County Commission after School Board approval.

 

There is an estimated $4,342,800 positive financial impact to the District from the payment of mitigation fee due as delineated in the Agreement ($1,708,94 above the effective school impact fee due for the units).

 

LL-5. Recreation License Agreement with the City of Miramar for Henry D. Perry Education Center (Supporting Docs)

 

Approve the Recreation License Agreement with the City of Miramar for Henry D. Perry Education Center.

 

The City desires to enter into a new twenty-five (25) year Recreation License Agreement (RLA) with The School Board of Broward County, Florida (SBBC), which would allow the City exclusive access to the recreational areas and parking lots on the East and South sides of Henry D. Perry Education Center (Leased Premises), during non-school hours.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the general Counsel. This Agreement has been approved by the City and upon the School Board's approval, shall become effective.

 

There is a positive financial impact of One Dollar ($1.00) in annual rent payment to the SBBC.

 

LL-6. Second Amendment to Lease Agreement with Hispanic Unity of Florida, Inc. (Supporting Docs)

 

Approve the Second Amendment to Lease Agreement Between The School Board of Broward County, Florida and Hispanic Unity of Florida, Inc for Community School South.

 

The purpose of this Second Amendment to Lease Agreement (Amendment) is to enable The School Board of Broward County, Florida (SBBC) to continue leasing a 2,417 square foot building located at 5811 Johnson Street, Hollywood, FL 33021 for use by The Community School South to conduct English For Speakers of Other Languages (ESOL) program.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel, and executed by the Hispanic Unity of Florida, Inc.

 

The estimated financial impact to the District is $83,758.86 annually, to include $51,690.36 for annual rental fee; $19,918.50 for part-time annual custodial support; $1,514.00 for annual custodial supplies; $2,236.00 for annual instructional materials and supplies; and an estimated $5,200.00 for annual electrical costs and $3,200.00 for annual telephone and internet costs.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.