THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
EMERGENCY SCHOOL BOARD MEETING
Tuesday, March 31, 2020 – 10:00 A.M.
Kathleen C. Wright Administration Center
600 Southeast Third Avenue, Board Room
Fort Lauderdale, Florida
AGENDA FOR EMERGENCY MEETING
This Emergency School Board Meeting will be held via Board Members being both physically present and electronic communication. The meeting will be live streamed. Due to Broward County Administrator's Emergency Order 20-01, public comment will be accepted on this emergency policy and all agenda items in the following manner: Any person may submit written comments regarding noticed agenda items to: Noemi Gutierrez, Supervisor, Official School Board Records, 600 Southeast Third Avenue, Fort Lauderdale, FL 33301 or by e-mail to PublicComment@browardschools.com no later than two (2) hours in advance of the published time of the Emergency meeting. Anonymous comments will not be accepted therefore, each written comment must include the person's name and address. Pursuant to School Board Policy 1100A, a limit of ten (10) individuals' comments will be read into the record on each agenda item in the order of the arrival of the written comments submitted as stated above. In addition, an individual's comment will be limited to three (3) minutes, which is approximately 400 words.
Notice is hereby given that one or more Board Members of The School Board of Broward County, Florida, will be participating electronically.
March 31, 2020
ITEMS:
12. School Board Policy 1005.1-E - Emergency Delegation of Authority During Covid-19 Pandemic Board Policy 1005.1-E (WITHDRAWN)
March 30, 2020
ITEMS:
16. Recommendation of $500,000 or Greater - FY20-169 - Elementary Literacy Support Program (ADDED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
CLOSE AGENDA
PURPOSE OF MEETING: For The School Board of Broward County, Florida to transact official business of the District, and any other items the Board deems necessary.
SUPERINTENDENT'S RECOMMENDATION:
1. Reports Required by the Uniform Guidance for the Year Ended June 30, 2019 (Supporting Docs)
Receive Reports Required by the Uniform Guidance for the Year Ended June 30, 2019.
S. Davis & Associates P. A. completed the Reports Required by the Uniform Guidance for the Year Ended June 30, 2019. The "Schedule of Expenditures of Federal Awards" presents the expenditures of all federal award programs for the School Board of Broward County, Florida for the fiscal Year Ended June 30, 2019. Federal awards received directly from federal agencies, as well as federal awards passed through other government agencies, are included in the "Schedule of Expenditures of Federal Awards".
The Audit Committee reviewed and approved this report for transmittal to the School Board during their March 12, 2020 meeting.
The source of funds for the Single Audit, is the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
2. Recommendation to Approve Agreement - FY20-216 - Knox Master Key Boxes (Supporting Docs)
Approve the recommendation to award the above agreement. Contract Term: March 18, 2020 through June 30, 2020, 3 Months; User Department: Risk Management; Award Amount: $87,224; Award Vendor(s): Knox Associates, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This Agreement covers the purchase of two hundred fifty-six (256) Knox Boxes, Model 3200, and new lock cores for existing Knox Boxes to enhance the safety and security at all the District Facilities.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $87,224. The funding source will come from Risk Management's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
3. Instructional Materials World Languages and Dual Language Adoption (K-12) (Supporting Docs)
Approve the adoption for the recommended instructional materials for World Languages and Dual Language (K-12). The following courses are affected by the programs recommended by the World Languages and Dual Language Instructional Review Committees: American Sign Language (Grades 7-12), Chinese (Grades K-12), French (Grades K-12), Spanish (Grades K-12), Spanish for Spanish Speakers (Grades 6-12), and Dual Language (Grades K-5).
Florida Statute 1006.40(5) requires multiple steps in the approval process to ensure input from all stakeholders. These include:
-Online access to student editions of the committee recommended instructional materials for 20 days.
-An open, noticed Public Hearing during which the public may comment on the recommended instructional materials. (March 3,2020)
-An open, noticed School Board Meeting to approve an annual instructional materials plan to identify any instructional materials that will be purchased through the District's instructional materials review process. (March 18, 2020)
If necessary, a second Public Hearing, chaired by a Hearing Officer, to address any formal objections returned to the District regarding the adoption of these instructional materials should be held at least 30 days following approval by the Board. (no sooner than April 18, 2020)
The financial impact to the District will be approximately $8,287,175.50. The funds come from the State categorical instructional materials allocations and will be placed in the Innovative Learning budget.
4. School Surveillance System Access Agreement (Supporting Docs)
Approve the School surveillance Camera System Access Agreement between The School Board of Broward County, Florida (SBBC) and the City of Wilton Manors, Florida.
In an effort to improve law enforcement and fire safety personnel response to emergencies at District schools or facilities, staff has collaborated with the Broward County Chiefs of Police Association to develop a template agreement for access to real-time (live) video feeds. The template articulates the use cases and restrictions to accessing District video surveillance cameras. The terms are the same as previously Board approved video surveillance agreements with other municipalities.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
5. Termination Without Cause of the Construction Services Agreement - The Weitz Company, LLC - C. Robert Markham Elementary School - Pompano Beach - Project No. P.001920 - SMART Program Renovations - RFQ 17-210C (Supporting Docs)
Approve the Termination Without Cause of the Construction Services Agreement with The Weitz Company, LLC, C. Robert Markham Elementary School, Project No. P.001920, SMART Program Renovations, RFQ 17-210C.
Staff recommends Termination Without Cause of the Construction Services Agreement between The School Board of Broward County, Florida and The Weitz Company, LLC for Construction Management at Risk Services for C. Robert Markham Elementary School, Project No. P.001920, SMART Program Renovations.
This Board Item has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
6. Authorization to Advertise for Bids - Westglades Middle School - Parkland - RGD Consulting Engineers Orlando, LLC - SMART Program Renovations - Project No. P.002131 (Supporting Docs)
Approve Authorization to Advertise for Bids, Westglades Middle School, RGD Consulting Engineers Orlando, LLC, SMART Program Renovations, Project No. P.002131.
Project Architect: RGD Consulting Engineers Orlando, LLC
Scope of Work: See Executive Summary (Exhibit 1).
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
7. Authorization to Advertise for Bids - Margate Elementary School - Margate - Song & Associates, Inc. - SMART Program Renovations - Project No. P.001647 (Supporting Docs)
Approve Authorization to Advertise for Bids, Margate Elementary School, Song & Associates, Inc., SMART Program Renovations, Project No. P.001647.
Project Architect: Song & Associates, Inc.
Scope of Work: See Executive Summary (Exhibit 1).
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
8. Authorization to Advertise for Bids - C. Robert Markham Elementary School - Pompano Beach - Carty Architecture, LLC - SMART Program Renovations - Project No. P.001920 (Supporting Docs)
Approve Authorization to Advertise for Bids, C. Robert Markham Elementary School, Carty Architecture, LLC, SMART Program Renovations, Project No. P.001920.
Project Architect: Carty Architecture, LLC
Scope of Work: See Executive Summary (Exhibit 1).
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
9. Change Order #2 - Miramar Elementary School - Miramar - DiPompeo Construction Corporation - SMART Program Renovations -Project No. P.001727 (Supporting Docs)
Approve Change Order #2, Miramar Elementary School, DiPompeo Construction Corporation, SMART Program Renovations, Project No. P.001727, for a credit in the amount of $108,146 and no change in contract time.
Change Order #2 ($108,146) / 0 days
Miramar Elementary School
DiPompeo Construction Corporation
SMART Program Renovations
Project No. P.001727
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
10. Construction Bid Recommendation of $500,000 or Greater - ITB 18-177C - Lauderdale Manors Early Learning and Resource Center - Fort Lauderdale - Burke Construction Group, Inc. - SMART Program Renovations - Project No. P.001635 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to Burke Construction Group, Inc. for the lump sum amount of $5,415,000 and approve additional funding in the amount of $3,976,444.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of this item is $5,415,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $3,976,444 will come from the Capital Projects Reserve. This increases the project budget from $2,974,056 to $6,950,500. In the event the SMART Funding Reserve is not adequate to cover budgetary increases, funding will come from the unallocated reserves.
11. Construction Bid Recommendation of $500,000 or Greater - ITB 19-167C - Tedder Elementary School - Deerfield Beach - OAC Action Construction Corp. - SMART Program Renovations - Project No. P.001808 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to OAC Action Construction Corp. for the lump sum amount of $3,142,378.21 and approve additional funding in the amount of $1,027,616.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of this item is $3,142,378.21. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $1,027,616 will come from the Capital Projects Reserve. This increases the project budget from $3,188,000 to $4,215,616. In the event the SMART Funding Reserve is not adequate to cover budgetary increases, funding will come from the unallocated reserves.
12. School Board Policy 1005.1-E - Emergency Delegation of Authority During Covid-19 Pandemic Board Policy 1005.1-E (Supporting Docs)
WITHDRAWN
Approve the draft School Board Policy 1005.1-E - Emergency Delegation of Authority During Covid-19 Pandemic
As part of the work General Counsel's Office is doing on the School Board's Policies, a policy was being developed that identified the current policies in which the School Board had delegated authority to the Superintendent. In addition, staff were analyzing other issues that perhaps the Board would consider to delegate to the Superintendent.
See Supporting Docs for continuation of Summary Explanation and Background.
There is no financial impact to the District.
13. Agreement with the University of South Florida Board of Trustees (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida, and the University of South Florida Board of Trustees. The Agreement begins upon full execution by all parties and ends on June 30, 2020.
The Agreement outlines expectations regarding the Youth Mental Health Awareness and Training project. This State funding is a direct result of the Marjory Stoneman Douglas High School Public Safety Act (Section 1012.584, Florida Statutes).
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.
The positive financial impact is $297,240. There is no additional financial impact to the District.
14. Resolution No. 20-106 - Certificates of Participation, Series 2020A (Supporting Docs)
Adopt Resolution No. 20-106 - Certificates of Participation, Series 2020A and amend the capital budget to include the $250 million additional appropriation.
Adopt Resolution No. 20 - 106 approving the negotiated sale of Certificates of Participation, Series 2020A in an aggregate principal amount not to exceed $250 million.
See Supporting Docs for continuation of Summary Explanation and Background.
These documents have been reviewed and approved as to form and legal content by Bond Counsel.
The proceeds of this financing will not exceed an aggregate principal amount of $250 million. These proceeds will be placed into the Capital Projects Reserve. Costs of issuance for these bonds is expected to be approximately $1.2 million and will be funded through the bond proceeds. Additional allocations into the SMART Program construction projects require the Board's approval.
15. Resolution No. 20-107 - Revenue Anticipation Notes, Series 2020 (Supporting Docs)
Adopt Resolution No. 20-107 - Revenue Anticipation Notes, Series 2020.
This item for Revenue Anticipation Notes, Series 2020 is being brought before the Board as a companion to Certificates of Participation (COPs), Series 2020A Resolution No. 20-106 on the March 31, 2020 emergency board meeting agenda.
See Supporting Docs for continuation of Summary Explanation and Background.
These documents have been reviewed and approved as to form and legal content by Bond Counsel.
The RANs, Series 2020 will provide the necessary funding for the continuity and completion of certain capital projects in the event the COPs, Series 2020A financing is delayed due to the current economic crisis and market conditions during the COVID-19 pandemic. Should the RANs, Series 2020 be issued, any costs of issuance will be paid from the bond proceeds.
16. Recommendation of $500,000 or Greater - FY20-169 - Elementary Literacy Support Program (Supporting Docs)
ADDED
Approve the recommendation to award the above Agreement. Contract term: July 1, 2019, through June 30, 2020; 1 Year; User Department: Early Learning & Language Acquisition; Award Amount: $981,864; Awarded Vendor(s): Children's Literacy Initiative Corporation; Small/Minority/Women Business Enterprise Vend,or(s): None.
Children's Literacy Initiative (CLI) is a non-profit organization focused on strengthening education in the U.S. by ensuring students can read by the end of third grade. From 2016-2019, CLI implemented a U.S. Department of Education i3 Scale-Up grant, early literacy model, in four (4) districts across the nation, including seven (7) sites in Broward County Public Schools. This Agreement will expand their work to an additional eight (8) schools in Broward County and include a full-time literacy coach at each of the school sites, professional development opportunities, job-embedded coaching and lesson cycles, leadership meetings, data review of progress, family literacy experiences, and literacy-related resources.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $981,864. The funding source is made available through the Title I Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158