THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
SCHOOL BOARD OPERATIONAL MEETING
Tuesday, January 14, 2020 – 10:05 A.M.
Kathleen C. Wright Administration Center
600 Southeast Third Avenue, Board Room
Fort Lauderdale, Florida
AGENDA FOR OPERATIONAL MEETING
SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
January 14, 2020
ITEMS:
E-6. Recommendation to Approve Revisions to Contract Documents for Construction Services Minor Projects (CSMP) (WITHDRAWN)
January 13, 2020
SPEAKERS:
3. Candace Smith (WITHDRAWN)
4. Lodis Smith (WITHDRAWN)
6. Edna Elijah (WITHDRAWN)
7. Robert Ingram (WITHDRAWN)
ITEMS:
G-2. Personnel Recommendations for the Instructional Separation of Employment or Discipline for the 2019/2020 School Year (REVISED)
E-4. Recommendation to Approve First Amendment to Agreement - 16-158C - Miscellaneous Environmental Consulting Services (REVISED)
EE-7. Recommendation to Approve Agreement - FY20-170 - Professional Development Software to Enhance Equity in Schools (WITHDRAWN)
EE-8. Recommendation of $500,000 or Greater - FY20-122 - Electronic Surplus Recycle and Disposal (WITHDRAWN)
I-2. Administrative Complaint Dana M. Sigler (WITHDRAWN)
January 10, 2020
MINUTES:
November 12, 2019 – Special School Board Meeting (ADDED)
November 19, 2019 – Annual Organizational Meeting (ADDED)
November 19, 2019 – Special School Board Meeting (ADDED)
SPEAKERS:
10. Tyzavis Bell (ADDED)
ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (REVISED)
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (REVISED)
KK-1. Video Surveillance Maintenance and Repair Funding (REVISED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
November 6, 2019 – School Board Operational Meeting (Supporting Docs)
November 12, 2019 – Special School Board Meeting (ADDED) (Supporting Docs)
November 19, 2019 – Annual Organizational Meeting (ADDED) (Supporting Docs)
November 19, 2019 – Special School Board Meeting (ADDED) (Supporting Docs)
December 10, 2019 – Expulsions
ADDED / CHANGED ITEMS
CLOSE AGENDA
COMMITTEE REPORTS
10:30 A.M. (Committee Reports listed on the School Board Operational Meeting
agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Small Business Advisory Committee
Technology Advisory Committee
SPECIAL PRESENTATIONS (Non-Board Items)
Resolution in Support of Equity in Arts Education-January 2020 (Board Item: A-1) (SPECIAL ORDER – 10:45 A.M.)
Board Member(s) – Dr. Rosalind Osgood
Presenter(s) – Pat West
Recognition of West Broward High School JROTC and Band
(SPECIAL ORDER – 10:55 A.M.)
Board Member(s) – Patricia Good
Resolution in Support of National Mentoring Month - January 2020 (Resolution #20-52) (SPECIAL ORDER – 11:05 A.M.)
Board Member(s) – Dr. Rosalind Osgood
Presenter(s) – Colleen Lockwood, Jason Jenkins
Resolution in Support of International Holocaust Remembrance Day, January 27, 2020 (Resolution #20-47) (SPECIAL ORDER – 11:15 A.M.)
Board Member(s) – Laurie Rich Levinson
Presenter(s) – Tom Albano, David Watkins, Adina Baseman
Recognition of LTC Kenneth Green (SPECIAL ORDER – 11:25 A.M.)
Presenter(s) – Leslie Brown, Shawn Cerra
Recognition
of Feeding South Florida - Food Pantry's and Sharing Tables
(SPECIAL
ORDER – 11:35 A.M.)
Board
Member(s) – Laurie Rich Levinson
Presenter(s)
– Dr. Antoine Hickman, Mary Mulder
Resolution in Support of the United States 2020 Census (Board Item: A-2)
(SPECIAL ORDER – 11:35 A.M.)
Board Member(s) – Dr. Rosalind Osgood
Recognition of FSBA Certify Board Member - Recognition of Patricia Good
(SPECIAL ORDER – 11:45 A.M.)
Board Member(s) – Patricia Good
Presenter(s) – Angel Gomez
Recognition of Rapids Water Park "Exceptional Students" Day
(SPECIAL ORDER – 12:00 P.M.)
Board Member(s) – Donna P. Korn
Presenter(s) – Saemone Hollingsworth
Resolution in Support of National Wear Red Day, February 7, 2020 (Resolution #20-55) (SPECIAL ORDER – 12:10 P.M.)
Board Member(s) – Nora Rupert
Presenter(s) – Dr. Dildra Martin-Ogburn
Just Do It Awards Program – Resolution in Support of Inclusive Schools Week,
December 2-6, 2019 (Resolution #20-40)
(SPECIAL ORDER – 12:15 P.M.)
Board Member(s) – Robin Bartleman
Presenter(s) – Saemone Hollingsworth
CONSENT AGENDA
REPORTS
Board Members
Superintendent
SPEAKERS
5:00 P.M. (Public Speakers listed on the School Board Operational Meeting agenda
will be heard at 5 p.m. or immediately following the meeting, whichever is earliest.)
1. Ronnie Flournoy
2. Michael Sirbola
3. Candace Smith
4. Lodis Smith
5. Chandra Hunter
6. Edna Elijah
7. Robert Ingram
8. Delvin King
9. Karen Gushta
10. Tyzavis Bell (ADDED)
ITEMS
Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.
G. OFFICE OF HUMAN RESOURCES
G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2019/2020 School Year (Supporting Docs)
Approve the personnel recommendations for the 2019/2020 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Substitute/Temporary Hourly Teachers
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions have been allocated in the school and departments budgets.
G-2. Personnel Recommendations for the Instructional Separation of Employment or Discipline for the 2019/2020 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for Instructional Staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Resignations and Retirements
2. Instructional Suspensions, terminations, and Released During Probationary Period
There will be no financial impact to the School District.
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel
8. School-Based and District Managerial Leave(s)-Layoff(s)
9. Salary Adjustment(s)
Funding has been budgeted in the 2019-2020 school/fiscal year for all appointments through June 30, 2020.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District.
G-5. Supplemental Pay Positions 10 (Supporting Docs)
Approve the recommended Supplemental Pay Positions for the 2019/2020 school/fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2019-2020 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.
Supplement amounts can be found at https://www.browardschools.com/Page/31928
The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210. Supplements. Individuals listed meet the requirements for the Supplemental Positions.
Funding has been budgeted in the 2019/2020 school/fiscal year for all the supplements through June 30, 2020.
GG. OFFICE OF HUMAN RESOURCES
A. RESOLUTIONS
A-1. Resolution in Support of Equity in Arts Education-January 2020 (Supporting Docs)
SPECIAL ORDER – 10:45 A.M.
Adopt Resolution 20-104, Resolution in Support of Equity in Arts Education during the month of January 2020.
All students from every race, culture, language, background, geographic region, and socio-economic level shall have the opportunity to fully develop their own artistic experiences. The School Board of Broward County, FL is committed to affording each child the privilege and access to PreK- 12 high-quality courses in all the arts disciplines as part of their basic education, regardless of background, culture, language, geographic region, and socio-economic level.
There is no financial impact to the District.
A-2. Resolution in Support of the United States 2020 Census (Supporting Docs)
SPECIAL ORDER - 11:35 A.M.
Approve Resolution 20-105 in support of the United States 2020 Census to help build awareness of the 2020 Census, and promote and distribute key messages throughout Broward County Public Schools that help explain the importance of the census and dispel fears which often discourage census participation.
United States Census Bureau has designated April 1, 2020 as Census Day, which is the deadline to submit a complete and accurate count of all persons residing in all counties, cities and states. The census is the basis for federal funding for many programs including educational programs.
There is no financial impact to the District.
AA. RESOLUTIONS
B. BOARD MEMBERS
BB. BOARD MEMBERS
CC. BOARD POLICIES
CC-1. Proposed Revised Job Description for the Area Supervisor, Food & Nutrition Services Position (Supporting Docs)
Adopt the Proposed Revised Job Description for the Area Supervisor, Food & Nutrition Services Position. This is the Final Reading.
The job description for the Area Supervisor, Food & Nutrition Services position has been revised to better align the qualifications of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on November 15, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
There is no financial impact associated with this School Board item.
CC-2. Proposed Revised Job Description for the Bilingual Intake Facilitator Position (Supporting Docs)
Approve the Proposed Revised Job Description for the Bilingual Intake Facilitator Position. This is the First Reading.
The job description for the Bilingual Intake Facilitator position has been revised to better align the qualifications of the position, based upon the
expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on December 13, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
There is no financial impact associated with this School Board item.
CC-3. Proposed New Job Description for the Classroom Assistant K-12/Bilingual Position (Supporting Docs)
Approve the Proposed New Job Description for the Classroom Assistant K-12/Bilingual Position. This is the First reading.
The job description for the Classroom Assistant K-12/Bilingual position has been created in support of the Division of Academics. The job description was publicized for rule adoption in compliance with Florida Statutes on December 13, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.
The creation of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department’s budget.
CC-4. Proposed New Job Description for the Human Resources (HR) Support Service Assistant Position (Supporting Docs)
Approve the Proposed New Job Description for the Human Resources (HR) Support Service Assistant Position. This is the First reading.
The job description for the Human Resources (HR) Support Service Assistant Position has been created in support of the HR Support Services departmental operations. The job description was publicized for rule adoption in compliance with Florida Statutes on December 13, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.
The creation of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department’s budget.
DD. OFFICE OF THE CHIEF AUDITOR
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Supplier Diversity Outreach Program as of November 30, 2019 (Supporting Docs)
Receive Supplier Diversity Outreach Program (SDOP) Report
The SDOP Report provides The School Board of Broward County, Florida, an update on the continual progress of the program.
There is no financial impact to the District.
E-2. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee convened on December 4, 2019, to review staff's recommendations concerning pre-qualification applications.
There is no financial impact to the District.
E-3. Recommendation to Reject All Bids - FY20-136 - Mail Processing Equipment & Supplies (Supporting Docs)
Approve the recommendation to Reject all Bids for the above Invitation to Bid (ITB).
The District, released ITB FY20-136 on October 30, 2019, and was opened on November 15, 2019. SBBC's primary objective for this ITB was to procure vendors providing mail processing equipment to be leased on a monthly recurring charge and related supplies.
See Supporting Docs for the continuation of Summary Explanation and Background.
A copy of the ITB documents are available at:
http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-136_MailProcessingEquipment&Supplies.pdf
There is no financial impact to the District.
E-4. Recommendation to Approve First Amendment to Agreement - 16-158C - Miscellaneous Environmental Consulting Services (Supporting Docs)
REVISED
Approve the recommendation of the above First Amendment to the Agreement. Contract Term: December 1, 2016 through November 30, 2020; User Department: Environmental Health & Safety (EH&S); Award Amount: $2,805,000; Awarded Vendor(s): Air Quest Environmental, Inc.; Partner Assessment Corporation; EE&G Environmental Services, LLC; GLE & Associates, Inc.; Professional Services Industry, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Air Quest Environmental Inc.
This request is to approve the contract assignment to Gallagher Bassett Environmental Services, Inc. for RFP 16-158C - Miscellaneous Environmental Consulting Services.
The Amendment to the agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_16-158C_MiscellaneousEnvironmentalConsultingServices.pdf
There is no financial impact to the District.
E-5. Recommendation to Approve First Amendment to Agreement - 18-215C - Building Code Supplemental Services (Supporting Docs)
Approve the recommendation to award the First Amendment to Agreement. Contract term: January 1, 2019 through December 31, 2021, 36 Months; User Department: Building Department; Award Amount: $6,000,000; Awarded Vendor(s): MEP Structural, Engineering; Inspections, Inc.; C.A.P. Government, Inc.; Small/Minority/Women Enterprise Vendor(s): None.
This request is to approve the First Amendment between Calvin, Giordano & Associates, Inc. and The School Board of Broward County, Florida, that expires on December 31, 2021. The agreement is being amended because MEP Structural, Engineering and Inspections, Inc. sold its assets inclusive of the Agreement for RFP 18-215C - Building Code Supplemental Services to Calvin, Giordano & Associates, Inc.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
E-6. Recommendation to Approve Revisions to Contract Documents for Construction Services Minor Projects (CSMP) (Supporting Docs)
WITHDRAWN
Approve revisions to the Contract Documents for Construction Services Minor Projects (CSMP)
This item amends the Contract Documents template for CSMP to align with changes in the District's organizational structure and the Florida Statutes, to incorporate new forms, and to update to the CSMP process and existing documents.
The revised Contract Documents have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The CSMP Contract Documents Templates clean and tracked versions are available online at:
http://www.broward.k12.fl.us/supply/agenda/CSMP_TemplateClean_Exhibit 3.pdf
http://www.broward.k12.fl.us/supply/agenda/CSMP_TrackedChanges_20200114_Exhibit4.pdf
There is no financial impact to the District.
E-7. Recommendation to Approve Second Amendment to Agreement - 58-060V - Teacher Education Pathway Program Broward College (Supporting Docs)
Approve the recommendation of the above Second Amendment to the agreement. Contract Term: June 14, 2017 through December 31, 2021, 4 Years, 6 Months; User Department: Coaching & Induction; Awarded Amount: $236,912; Awarded Vendor(s): The District Board of Trustees of Broward College, Florida (BC); Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida (SBBC), Department of Coaching & Induction, and BC have created a partnership to support the Teacher Education Pathway Program. The paraprofessional to teacher non-instructional program invests in current SBBC employees. The purpose of this Second Amendment is to extend the agreement to December 31, 2021.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
E-8. Recommendation to Approve a Piggyback Agreement - FY20-121 - Guaranteed Energy Performance Contracting Services (Supporting Docs)
Approve the recommendation to award the above Piggyback Agreement. Contract Term: January 14, 2020 through February 28, 2021, 2 Years; User Department: Environmental Health & Safety; Award Amount: $NONE; Awarded Vendor(s): Johnson Controls, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the piggyback of the City of Jacksonville, Florida’s Request for Proposal (RFP) P-65-17 for Guaranteed Energy Performance Contracting Services awarded to Johnson Controls, Inc. The primary purpose of this contract is to enable Energy Service Companies to perform work under the Guaranteed Energy Performance Savings Contract Act, codified at Section 489.145, Florida Statutes. The City of Jacksonville, Florida, procurement was structured utilizing Section 489.145, Florida Statutes and Section 287.055, Consultants’ Competitive Negotiation Act.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the Piggyback documents are available online at: http://www.broward.k12.fl.us/supply/agenda/P-65-17_PiggybackCityofJacksonville,Florida.pdf
There is no financial impact to the District.
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Grant Applications - Post-Submission (Supporting Docs)
Approve the submission of the following grant applications (A-EE): A. AAA..., $500 (awarded) B. ALDI…, $1,000 (requested) C. American…, $250 (requested) D. AT&T..., $2,000 (awarded) E. Auner...(1), $1,000 (awarded) F. Auner...(2), $1,000 (awarded) G. Broward College…, $5,000 (awarded) H. Broward County...(1), $250 (requested) I. Broward County...(2), $250 (requested) J. Budding…, $0 ($2,250 in-kind) K. Dart..., $4,000 (requested) L. Florida Farm…, $1,000 (requested) M. Florida...Economic…, $384,695 (requested) N. Florida...Environmental…, $4,255,000 (requested) O. Florida...Education (1)…, $841,804 (awarded) P. Florida...Education…(2), $4,798,842 (requested) List is continued in the Summary Explanation and Background section below.
Q. Florida...Education…(3), $397,500 (requested) R. Motorola…(1), $5,000 (requested) S. Motorola…(2), $5,000 (requested) T. Motorola…(3), $5,000 (requested) U. National Council…, $8,000 (requested) V. National…(1), $880,998 (requested) W. National…(2), $420,244 (requested) X. National…(3), $5,000,000 (requested) Y. Oakland..., $250 (awarded) Z. Substance…, $1,200,000 (requested) AA. Target...(1), $700 (awarded) BB. Target...(2), $700 (awarded) CC. Toshiba…, $4,999 (requested) DD. Wells…, $5,000 (awarded) EE. Whole…, $2,000 (requested) Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.
The potential positive financial impact if all projects are awarded is $18,231,982 from various sources.
EE-2. Agreement with the Community Foundation of Broward, Inc. (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida, and Community Foundation of Broward, Inc. The Agreement period shall begin upon full execution of all parties and ends on June 30, 2020.
The Community Foundation of Broward, through the Turner France Fund, makes grants to Pompano Beach elementary and middle schools for teacher-developed projects to improve education.
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.
The positive financial impact is $11,000. There is no additional financial impact to the District.
EE-3. Agreement with the Florida Commission on Community Service (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida, and the Florida Commission on Community Service, doing business as Volunteer Florida. The Agreement period shall commence upon full execution of all parties and shall conclude on September 30, 2020.
The District was awarded a $15,000 Volunteer Generation Fund grant award from Volunteer Florida to support the Day of Service and Love to occur February 14, 2020. This project will improve community resiliency through various school- and community-based service projects. Skills-based volunteers will build awareness, engagement, and connections during times of disaster recovery; create significant reflection and service opportunities; raise visibility of mental health needs within our community; grow the network of community partners; link communities with information, resources, and opportunities for ongoing service, and encourage stronger civic engagement. The grant submission was approved by the School Board on September 4, 2019 (Item #EE-1).
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The positive financial impact is $15,000. The District will provide an in-kind match of $15,000 through 11.835 percent of the time of the Program Manager, Recovery.
EE-4. Piggyback Recommendation of $500,000 or Less - FY20-121 - Guaranteed Energy Performance Contracting Services (Supporting Docs)
Approve the recommendation to award the above Piggyback Agreement. Contract Term: January 14, 2020 through February 28, 2021, 2 Years; User Department: Environmental Health & Safety (EH&S); Award Amount: $172,406; Awarded Vendor(s): Johnson Controls, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the Project Development Agreement originating from the piggyback of the City of Jacksonville, Florida's Request for Proposal P-65-17 for Guaranteed Energy Performance Contracting Services awarded to Johnson Controls, Inc.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $172,406. The funding source will come from the EHS operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-5. Recommendation for Additional Spending Authority - 19-030B - Floor Machines and Supplies (Supporting Docs)
Approve the additional spending authority for the above Invitation to Bid (ITB). Contract Term: September 1, 2018 through August 31, 2020, 2 Years with an option for three (3) additional one (1) year renewal periods; User Department: Physical Plant Operations; Additional Requested Amount: $265,000; New Award Amount: $855,000; Awarded Vendors: (3); Small/Minority Women Business Enterprise Vendors: None. See Supporting Docs for Continuation of Requested Action.
ITB 19-030B - Floor Machines and Supplies was approved by the School Board on July 24, 2018. The current spending authority has not been exceeded; however, additional spending is required to cover the remaining contract period. This recommendation of an additional $265,000 will allow the District's schools, centers, and departments to continue purchasing floor machines and supplies necessary to maintain safe and clean educational environments through August 31, 2020, and will provide a total expenditure of $855,000 for the award period.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_19-030B_FloorMachinesandSupplies.pdf
The estimated financial impact to the District will be $265,000. The contract award amount was $590,000. This request is to increase the spending authority by $265,000, bringing the new contract value to $855,000. The funding source will come from schools and departments approved operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-6. Recommendation to Approve Agreement - School Resource Officer (SRO) Program 2019-2020 (Supporting Docs)
Approve the recommendation to award the above-referenced SRO Agreement for the Town of Davie for Law Enforcement Officers. Contract Term: August 8, 2019 through August 7, 2020, 12 Months; User Department: Special Investigative Unit (SIU); Award Amount: $775,320; Awarded Vendor(s): Town of Davie; Small/Minority/Women Enterprise Vendor(s): None.
The School Board of Broward County, Florida, desires to have SRO's to provide security and crime prevention for schools within the jurisdiction of the city agencies.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $775,320. The funding source will come from the Safe Schools Allocation operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-7. Recommendation to Approve Agreement - FY20-170 - Professional Development Software to Enhance Equity in Schools (Supporting Docs)
WITHDRAWN
Approve the recommendation of the above agreement. Contract Term: January 20, 2020 through January 21, 2021, 1 Year; User Department: Equity & Academic Diversity; Award Amount: $492,500; Awarded Vendor(s): Public Consulting Group, Inc. (PCG); Small/Minority/Women Business Enterprise Vendor(s): None.
PCG will provide online professional development for district staff members that reflects the priorities and needs of Broward County Public Schools to support educational practitioners in creating cultures in schools that promote equity in education and ensure that all children reach their full potential.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $492,500. The funding source will come from Title IV Part A Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-8. Recommendation of $500,000 or Greater - FY20-122 - Electronic Surplus Recycle and Disposal (Supporting Docs)
WITHDRAWN
Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: January 14, 2020 through December 31, 2024, 5 Years; User Department: Procurement & Warehousing Services; Award Amount: $INCOME; Awarded Vendor(s): Troxell Communication, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received three (3) bids for RFP FY20-125 - Electronic Surplus, Recycle & Disposal. This RFP will allow the District to receive revenue for recycled and surplus technology equipment as well as ensuring the proper disposal and secure handling of sensitive information and environmental material.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY20-125_ElectronicSurplusRecycleandDisposal.pdf
There is a positive financial impact to the District.
EE-9. Recommendation to Approve First Amendment and Additional Spending Authority - FY20-033 - Professional Learning Services with Buck Institute (Supporting Docs)
Approve the recommendation of the above First Amendment and Additional Spending Authority. Contract Term: July 1, 2019 through June 30, 2020, 1 Year; User Department: Secondary Learning; Awarded Amount: $357,362; New Award Amount: $401,012; Awarded Vendor(s): Buck Institute for Education Corporation (BIE); Small/Minority/Women Business Enterprise Vendor(s): None.
The purpose of this amendment is to include additional BIE and Problem-Based Learning (PBL) implementation workshops. Broward County Public School's (BCPS) strategic plan calls for re-imagining the middle grades experience to include PBL. The BIE has been identified, by a committee of BCPS stakeholders, as one (1) of the experts in designing and training with a PBL philosophy. This Agreement will bring high-quality PBL professional learning to BCPS. The professional learning will include workshops for teachers as well as school-based and district-based leadership.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $43,650. The contract award amount was for $357,362. The request is to increase the spending authority by $43,650, bringing the new contract value to $401,012. The funding source will come from the Innovative Programs iCAN Grant budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-10. Recommendation to Approve Additional Spending Authority - 57-105N - Mail Processing Equipment & Supplies (Supporting Docs)
Approve the recommendation for additional spending authority for the above Invitation to Bid (ITB). Contract Term: March 22, 2017 through March 21, 2020, 3 Years; User Department: District-wide; Additional Requested Amount $30,000; New Award Amount: $380,000; Awarded Vendor(s): Neopost USA; Pitney Bowes, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This ITB is piggyback to the State Contract and provides a vehicle to acquire mail processing equipment, related supplies, and services. Core products offered under this ITB are the lease and maintenance off mailing equipment.
A copy of the Post Board approval documents are available online at: http://www.broward.k12.fl.us/supply/agenda/57-105N_PostApprovalDocuments.pdf
The estimated financial impact to the District will be $30,000. The contract award amount was $350,000. The request is to increase the spending authority by $30,000, bringing the new contract value to $380,000. The funding source will come from the departments and schools' operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-11. Recommendation for Spending Authority - 59-089V - Apprenticeship Services with the Housing Authority of the City of Fort Lauderdale (Supporting Docs)
Approve the spending authority for the above Agreement. Contract Term: June 12, 2019 through June 30, 2021, 2 Years; User Department: Atlantic Technical College; Award Amount: $70,000; Awarded Vendor(s): The Housing Authority with the City of Fort Lauderdale; Small/ Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, has partnered with the Housing Authority of the City of Fort Lauderdale for more than twenty (20) years. This Agreement helps to provide the Housing Authority residents with training that can help improve their residential properties and develop employment skills. This program is part of the School Board's Apprenticeship programs that are offered through Atlantic Technical College. This agenda item is to approve the spending authority requested in order to pay the Housing Authority of the City of Fort Lauderdale for the cost of the related classroom instructor.
The estimated financial impact to the District will not exceed $70,000 for the term of the Agreement or $35,000 annually. The funds for the program are generated from student enrollment, approximately twenty (20) students, through the State Workforce Development funds and are included in the Atlantic Technical College's operating budget.
F. OFFICE OF ACADEMICS
FF. OFFICE OF ACADEMICS
FF-1. Agreement between The School Board of Broward County, Florida, and The Early Learning Coalition of Broward County, Inc (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida, (SBBC) and The Early Learning Coalition of Broward County, Inc. (ELC) for the Kindergarten Transition Ambassador Program.
As part of collaborative work within the "Countdown to Kindergarten Campaign," the ELC is allocating $100,000 to fund an Instructional Facilitator position to serve as a Kindergarten Transition Ambassador in areas related to school readiness, family experiences, continued quality support, transition connections, and early childhood community provider outreach.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The potential positive impact to the District is $100,000.
H. OFFICE OF THE GENERAL COUNSEL
HH. OFFICE OF THE GENERAL COUNSEL
I. OFFICE OF THE SUPERINTENDENT
I-1. Affiliation Agreements for Concordia University, Florida A & M University Board of Trustees, Florida Gulf Coast University Board of Trustees, Grand Canyon University, and Union Institute and University, Inc. (Supporting Docs)
Approve the Affiliation Agreements for Concordia University, Florida A & M University Board of Trustees, Florida Gulf Coast University Board of Trustees, Grand Canyon University, and Union Institute and University, Inc. to provide internship opportunities for their students.
Concordia University, Florida A & M University Board of Trustees, Florida Gulf Coast University Board of Trustees, Grand Canyon University, and Union Institute and University, Inc. offer its students, majoring in various fields of study, opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience/internship program. These Affiliation Agreements would provide internship opportunities for Concordia University, Florida A & M University Board of Trustees, Florida Gulf Coast University Board of Trustees, Grand Canyon University, and Union Institute and University, Inc. students within Broward County Public Schools.
These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
I-2. Administrative Complaint Dana M. Sigler (Supporting Docs)
WITHDRAWN
Adopt the Superintendent's recommendation to terminate the teacher, Dana M. Sigler, suspend her without pay, and transmit the matter to the Division of Administrative Hearings ("DOAH"), if a hearing is timely requested by the employee.
See Supporting Docs for Summary Explanation and Background.
There is no financial impact to the School District.
I-3. Surveillance Camera System Access Agreements (Supporting Docs)
Approve the agreements between The School Board of Broward County, Florida (SBBC) and the City of Hallandale Beach and Town of Davie, Florida.
In an effort to enhance law enforcement and fire safety personnel response to emergencies at District schools or facilities, staff has collaborated with the Broward County Chiefs of Police Association to develop a template agreement for access to real-time (live) video feeds. The template articulates the use cases and restrictions to accessing District video surveillance cameras. Both of the two (2) Agreements have the same terms. The terms are the same as previously Board approved video surveillance agreements with other municipalities.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
II. OFFICE OF THE SUPERINTENDENT
II-1. Recommendation to Approve Agreement - FY20-185 - Settlement Agreement for Blanche Ely High School (Supporting Docs)
Approve the above Settlement Agreement Contract Term: Not Applicable; User Department: Blanche Ely High School; Amount: $4,500; Awarded Vendor(s): Rogers Group Inc., Florida; Small/Minority/Women Business Enterprise Vendor(s): None.
In the 2016-2017 school year, school staff ordered equipment (Hydration Tank, Mobility Chute, and Dummy Scout Green) without the principal's approval. The vendor agreed to pick up and have the equipment returned; however, it was conditional to a payment equivalent to half of the amount owed in payment for the usage of the equipment.
The estimated financial impact to the District will be $4,500. The source of funds is the Blanche Ely High School general athletic school funds.
J. OFFICE OF FACILITIES & CONSTRUCTION
J-1. Authorization to Advertise for Bids - Gulfstream Academy of Hallandale Beach K-8 (f.k.a. Hallandale Elementary School) - Hallandale Beach - RGD Consulting Engineers Orlando, LLC - SMART Program Renovations - Project No. P.002072 (Supporting Docs)
Approve Authorization to Advertise for Bids, Gulfstream Academy of Hallandale Beach K-8, RGD Consulting Engineers Orlando, LLC, SMART Program Renovations, Project No. P.002072.
Project Architect: RGD Consulting Engineers Orlando, LLC
Scope of Work: See Executive Summary (Exhibit 1).
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
J-2. First Amendment to the Agreement for Open End Services - Consultant Name Change on Contract - Surveying Consulting Services - RGQ 17-113C (Supporting Docs)
Approve the First Amendment to the Agreement for Open End Services, Consultant's Name Change from Keith and Schnars, P.A. to KCI Technologies, Inc. on the Contract for Surveying Consulting Services, RFQ 17-113C.
See Executive Summary (Exhibit 1) for details.
This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
JJ. OFFICE OF FACILITIES & CONSTRUCTION
JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB 19-154C - Norcrest Elementary School - Pompano Beach - Burke Construction Group, Inc. - SMART Program Renovations - Project No. P.001969 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to Burke Construction Group, Inc. for the lump sum amount of $2,360,000 and approve additional funding in the amount of $1,072,500.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this Construction Bid Recommendation is $2,360,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $1,072,500 will come from the Capital Projects Reserve. This increases the project budget from $2,110,000 to $3,182,500.
JJ-2. Change Order #2 - Coconut Creek Elementary School - Coconut Creek - LEGO Construction Co. - SMART Program Renovations - Project No. P.001413 (Supporting Docs)
Approve Change Order #2, Coconut Creek Elementary School, LEGO Construction Co., Project No. P.001413, in the amount of $56,954 and an increase in contract time of 90 days.
Change Order #2 $56,954 / 90 days
Coconut Creek Elementary School
LEGO Construction Co.
SMART Program Renovations
Project No. P.001413
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-3. Additional Funding - Country Isles Elementary School - Weston - SMART Program Renovations - Project No. P.002002 (Supporting Docs)
Approve the request for additional funding in the amount of $681,660 for Country Isles Elementary School, SMART Program Renovations, Project No. P.002002.
See Executive Summary (Exhibit 1) for details.
The financial impact of this item increases the project budget from $558,000 to $1,239,660. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $681,660 will come from the Capital Projects Reserve.
JJ-4. Additional Funding - North Lauderdale Pre K-8 (f.k.a. North Lauderdale Elementary School) - North Lauderdale - SMART Program Renovation - Project No. P.001903 (Supporting Docs)
Approve the request for additional funding in the amount of $1,093,350 for North Lauderdale Pre K-8, SMART Program Renovations, Project No. P.001903.
See Executive Summary (Exhibit 1) for details.
The financial impact of this item increases the project budget from $1,436,000 to $2,529,350. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $1,093,350 will come from the Capital Projects Reserve.
JJ-5. Additional Funding - Endeavour Primary Learning Center (f.k.a Endeavour Elementary School) - Lauderhill - SMART Program Renovations - Project No. P.002111 (Supporting Docs)
Approve the request for additional funding in the amount of $1,403,790 for Endeavour Primary Learning Center, SMART Program Renovations, Project No. P.002111.
See Executive Summary (Exhibit 1) for details.
The financial impact of this item increases the project budget from $957,000 to $2,360,790. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $1,403,790 will come from the Capital Projects Reserve.
K. OFFICE OF FINANCIAL MANAGEMENT
K-1. Interim Financial Statements for the Period Ended October 31, 2019 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended October 31, 2019.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of October 2019, the fund balance as a percentage of the projected revenues was 3.50% and fund balance, excluding Charter Schools’ revenues was 4.13%.
There is no additional financial impact to the District.
K-2. Interim Financial Statements for the Period Ended November 30, 2019 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended November 30, 2019.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of November 2019, the fund balance as a percentage of the projected revenues was 3.50% and fund balance, excluding Charter Schools’ revenues was 4.13%.
There is no additional financial impact to the District.
KK. OFFICE OF FINANCIAL MANAGEMENT
KK-1. Video Surveillance Maintenance and Repair Funding (Supporting Docs)
REVISED
Approve $400,000 for Video Surveillance Maintenance and Repair which will come from Capital Projects reserves.
In order to continue the necessary maintenance of video surveillance equipment throughout the district, additional funding for routine maintenance and repair is required.
The financial impact of this item is $400,000 which will come from the Capital Project reserves.
L. OFFICE OF PORTFOLIO SERVICES
LL. OFFICE OF PORTFOLIO SERVICES
LL-1. Third Amendment to Agreement of Sale and Purchase with D.R. Horton, Inc. (Supporting Docs)
Approved the Third Amendment to Agreement of Sale and Purchase (Agreement) between The School Board of Broward County, Florida (SBBC) and D.R. Horton, Inc., for the South Area Portable Annex 24.475 Acreage (Parcel 235) Site.
Section 1013.28, Florida Statute, allows a school board to dispose of any land or real property that is by resolution of the SBBC, determined to be unnecessary for educational purposes as recommended in an educational plant survey.
See Supporting Docs for continuation of Summary Explanation and Background.
This Third Amendment has been reviewed and approved as to form and legal content by a District Cadre Attorney, the Office of the General Counsel and executed by D.R. Horton, Inc., therefore, upon approval by SBBC will become effective.
At the time this sale is closed, there will be a positive financial impact of $20,287,216.67 (minus closing cost) to SBBC. Closing on the property is anticipated to occur prior to the end of the 2019/20 fiscal year.
ATTORNEY CLIENT SESSION(S)
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.