BCPS identity mark 2016 2c 


THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

 

SCHOOL BOARD OPERATIONAL MEETING

 

Tuesday, March 03, 2020 – 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Board Room

Fort Lauderdale, Florida

 

AGENDA FOR OPERATIONAL MEETING

 

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

February 28, 2020

 

MINUTES:

February 4, 2020 - School Board Operational Meeting   (ADDED)

 

SPEAKERS:

4. Carmen Gimenez   (ADDED)

5. Alison Levine   (ADDED)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year   (REVISED)

E-4. Recommendation to Approve First Amendment and First Renewal to Agreement - 17-048N - Senior Portraits   (WITHDRAWN)

HH-1. Authorization for General Counsel to request Legal Opinion from the Attorney General of the State of Florida   (ADDED)

J-4. Program Manager RFQ and Authorization to Advertise to Award One or More Program Managers - RFQ FY20-192   (WITHDRAWN)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

February 4, 2020 – School Board Operational Meeting   (ADDED) (Supporting Docs)

February 19, 2020 – Expulsions

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

COMMITTEE REPORTS

 

10:30 A.M.  (Committee  Reports  listed  on  the  School  Board  Operational  Meeting

agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Small Business Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M. (Public Speakers listed on the School Board Operational Meeting agenda will be heard at 5 p.m. or immediately following the meeting, whichever is earliest.)

 

1. Sandra Nunez

2. Elijah Manley

3. Michael Sirbola

4. Carmen Gimenez   (ADDED)

5. Alison Levine   (ADDED)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2019/2020 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2019/2020 Appointments and Leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for the Instructional Separation of Employment or Discipline for the 2019/2020 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and the School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements

2. Instructional Suspensions, Terminations, and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2019-2020 school/fiscal year for all appointments through June 30, 2020.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (Postponed One (1) Name: J. Singh from 02/19/2020 RSBM) (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 13 (Supporting Docs)

 

Approve the recommended Supplemental Pay Positions for the 2019/2020 school/fiscal year.

 

Employees are recommended for Supplemental Pay Positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2019-2020 school year.

 

Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

Supplement amounts can be found at https://www.browardschools.com/Page/31928

 

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210. Supplements. Individuals listed meet the requirements for the Supplemental Positions.

 

Funding has been budgeted in the 2019/2020 school/fiscal year for all the supplements through June 30, 2020.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Reports Required in Accordance with Government Auditing Standards and Rules of the Auditor General of the State of Florida Year Ended June 30, 2019 (Supporting Docs)

 

Receive Reports Required in Accordance with Government Auditing Standards and Rules of the Auditor General of the State of Florida Year Ended June 30, 2019.

 

The School Board's external auditor, Moore Stephens Lovelace P. A. completed the Reports Required in Accordance with Government Auditing Standards and Rules of the Auditor General of the State of Florida: (1) Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters; (2) Independent Auditor's Management Letter; and (3) Independent Accountant Report.

 

The Management Letter contains three findings or recommendations - management has prepared action plans and corrective actions have been taken to address the findings and recommendations.

 

The Audit Committee reviewed and approved this item for transmittal to the School Board during their January 30, 2020 meeting.

 

The source of funds for the Reports, which are part of the Independent Annual Auditing Services performed by Moore Stephens Lovelace P. A. is the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. Internal Audit Report - Property and Inventory Audits of Selected Locations 2019-2020 (Supporting Docs)

 

Receive Internal Audit Report - Property and Inventory Audits of Selected Locations 2019-2020.

 

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2). The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

 

The Audit report covered eight locations. Our audits indicated that all eight locations complied with policies and procedures. Six locations had no exceptions. Two locations had exceptions. Management action plans to address the exceptions included within the report.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during their January 30, 2020 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. RSM Report - SMART Bond Program Management (Supporting Docs)

 

Receive RSM Report - SMART Bond Program Management.

 

The Office of the Chief Auditor (OCA) engages RSM to perform the quality assurance testing of the SMART Bond owner representative and program manager under a scope determined by the OCA. The report noted no new findings. Follow up on prior findings continue to be performed by both RSM and the OCA.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during their January 30, 2020 meeting.

 

The source of funds to perform the audit was the District Educational Facilities Plan. There is no additional financial impact to the School District.

 

DD-4. State of Florida Auditor General - Broward County District School Board - FEFP FTE Student Enrollment and Student Transportation Audit for the Fiscal Year Ended June 30, 2018 (Supporting Docs)

 

Receive State of Florida Auditor General - Broward County District School Board - FEFP FTE Student Enrollment and Student Transportation Audit for the Fiscal Year Ended June 30, 2018.

 

The Auditor General, State of Florida, performed the Broward County District School Board - FEFP FTE Student Enrollment and Student Transportation Audit for the Fiscal Year Ended June 30, 2018. The audit report was provided to the District on December 20, 2019.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during their January 30, 2020 meeting.

 

The source of funds for the report is the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-5. Internal Audit Report - Audit of Purchasing Card Processes for Various Periods in 2017, 2018, and 2019 (Supporting Docs)

 

Receive Internal Audit Report - Audit of Purchasing Card Processes for Various Periods in 2017, 2018, and 2019.

 

In accordance with The School Board of Broward County, Florida's (District) Audit Plan, the Office of the Chief Auditor (OCA) audited the District's Purchasing Card (P-card) processed and its controls and activities for multiple time periods: 1) transactions January 1, 2018 through August 31, 2018; 2) transactions and databases from August 1, 2019 through August 31, 2019; 3) bank statements from December 5, 2017 through December 4, 2018.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during their January 30, 2020 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund Budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Supplier Diversity Outreach Program as of January 31, 2020 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP Report provides The School Board of Broward County, Florida, an update on the continual progress of the program.

 

There is no financial impact to the District.

 

E-2. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on February 12, 2020 to review staff's recommendations concerning pre-qualification applications

 

There is no financial impact to the District.

 

E-3. Recommendation to Approve Agreement - 59-118V - Worksite Agreement (Supporting Docs)

 

Approve the recommendation of the above agreement. Contract Term: June 15, 2020 through August 5, 2020, 1 Month, 21 Days; User Department: Exceptional Student Learning Support. Award Amount: NONE; Awarded Vendor(s): ARC Broward, Inc.; Small/Minority/Women Business Enterprise Vendor(s).

 

This request is to approve the Worksite Agreement between ARC Broward, Inc. and The School Board of Broward County, Florida, to provide career preparation through a hands-on work-based learning experience for intern students with disabilities. This opportunity will help develop student's aspirations and help them to make informed choices about their careers. A Job Coach will be onsite every day with the student intern(s) to help them understand their assign clerical and facilities work.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. ARC Broward, Inc. will pay the student intern(s) directly for their services. The program is funded by the Children's Services Council.

 

E-4. Recommendation to Approve First Amendment and First Renewal to Agreement - 17-048N - Senior Portraits (Supporting Docs)

 

WITHDRAWN

 

Approve the recommendation of the above First Amendment and First Renewal of the above Request for Proposal (RFP). Contract Term: April 18, 2017 through April 30, 2021, 4 Years; User Department: Office of School Performance & Accountability; Awarded Amount: NONE; Awarded Vendor(s): Fox-Mar Photography Inc.; Graduate Services Miami; Lifetouch National School Studios Inc.; Nick's Photo Studio of Broward LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This Request for Proposal is used by OSPA and provides a pool of qualified vendors to be utilized by the District. Each awardee has a local facility and will provide a local representative to assist the seniors in creating portraits commemorating their high school.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the RPF is available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_17-048N_SeniorPortraits.pdf

A copy of the Original Executed Documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/OriginalExecutedDocuments_17-048N.pdf

 

There is no financial impact to the District as payments are made by parents/guardians.

 

E-5. Recommendation to Approve Revisions to Contract Documents for Construction Services Minor Projects (CSMP) (Supporting Docs)

 

Approve revisions to the Contract Documents for Construction Services Minor Projects (CSMP).

 

This item amends the Contract Documents template for CSMP to align with changes in the District's organizational structure and

the Florida Statutes, to incorporate new forms, and to update to the CSMP process and existing documents.

 

The revised Contract Documents have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The Contract Document Templates clean and tracked versions are available online at: http://www.broward.k12.fl.us/supply/agenda/CSMP_TemplateClean_20200224_Exhibit3.pdf. http://www.broward.k12.fl.us/supply/agenda/CSMP_TrackedChanges_20200224_Exhibit4.pdf

 

There is no financial impact to the District.

 

E-6. Recommendation to Reject All Bids - FY21-011 Classroom and Office Supplies & Equipment (Supporting Docs)

 

Approve the recommendation to Reject All Bids for the above Invitation to Bid (ITB).

 

ITB FY21-011 was released on January 10, 2020, and was opened on January 27, 2020. Procurement & Warehousing Services received fifteen (15) bids of which four (4) were SBBC certified Small/Minority/Women Business Enterprise vendors. After further review, it was concluded that the specifications and conditions need to be revised.

 

A copy of the bid documents are available at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-011_ClassroomandOfficeSupplies&Equipment-Catalog.pdf

 

There is no financial impact for the District.

 

E-7. Recommendation to Approve First Renewal - 17-150B - Laminating Film, Laminator Cabinet & Laminators (Supporting Docs)

 

Approve the first renewal of the above Invitation to Bid (ITB). Contract Term: April 18, 2017 through March 31, 2021, 4 Years; User Department: Innovative Learning; Awarded Amount: $400,000; Awarded Vendor(s): ACCO Brands USA LLC and Presentation Binding Solutions, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This ITB will facilitate the purchase of laminating equipment and materials that support classroom teachers and students in teaching and learning. This renewal will extend the contract term from its original three (3) years to four (4) years from April 18, 2017 through March 31, 2021.

 

A copy of the ITB and Post Board Approval documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_17-150B_LaminatingFilm,LaminatorCabinet&Laminators.pdf

http://www.broward.k12.fl.us/supply/agenda/PostBoardApproval_17-150B.pdf

 

There is no additional financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Transportation Agreement for the Non-Profit Boys & Girls Clubs of Broward County, Inc. Recreation Program (Supporting Docs)

 

Approve transportation agreement between The School Board of Broward County, Florida, and the Boys & Girls Clubs of Broward County, Inc. to provide school bus transportation for their recreational program for a period of two years.

 

The transportation agreement allows the non-profit organization to utilize District school buses for organizational sponsored programs and events that are dependent on transportation. Organization sponsored recreation programs provide valuable services to their respective communities.

 

Transportation services will be provided during the times school buses are not being utilized for service to Broward County Public Schools. The non-profit organization of the Boys & Girls Clubs of Broward, Inc. will reimburse the District for the full cost of this service at the approved reimbursement rate. This reimbursement fully covers the costs incurred by the District.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The non-profit organization will reimburse the District for the cost of this service at the current approved reimbursement rate of $47 per hour, and the approved reimbursement rate of $28 per hour per bus attendant, if needed.

 

EE-2. Opening and Closing School Times 2020 Summer Term (Supporting Docs)

 

Approve the Opening and Closing School Times (2020 Summer Term).

 

School times are scheduled to open and close at times that will best utilize existing resources to provide required student transportation services and compensate for student and program growth. In order to improve efficiency and reduce operational costs, Student Transportation & Fleet Services has staggered school times to offset the non-funded third grade reading academy program and to maximize the utilization of our school bus fleet.

 

School bell times are scheduled to minimize operational costs to the District.

 

EE-3. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-E2): A. Action…, $750 (awarded) B. American…, $0 ($40,000 donation) C. Bosch…, $10,000 (requested) D. Dollar General…(1), $10,000 (requested) E. Dollar General…(2), $10,000 (requested) F. Dollar General…(3), $3,000 (requested) G. DonorsChoose.org, $0 ($188,173 donation) H. Earth..., $750 (requested) I. Exxon…(1), $500 (awarded) J. Exxon…(2), $500 (awarded) K. Exxon…(3), $500 (awarded) L. Florida Farm…, $250 (awarded) M. Firehouse…, $18,318 (requested) N. Florida Blue…, $5,000 (requested) O. Florida…Apprenticeship, $372,950 (requested) List is continued in the Summary Explanation and Background section below.

 

P. Florida…Voltage, $99,293 (requested) Q. Florida…Carpenter, $45,922 (requested) R. Hard..., $5,000 (requested) S. Jack…, $50,000 (awarded) T. Japan…, $1,000 (requested) U. Max..., $20,000 (requested) V. NEA…, $6,858 (requested) W. Publix...(1), $400 (requested) X. Publix...(2), $1,600 (requested) Y. Scotts..., $1,282 (requested) Z. Target…, $700 (awarded) A2. Texas..., $50 (awarded) B2. United States...Safer Schools, $750,000 (requested) C2. United States…Training Program, $500,000 (requested) D2. Walmart..., $4,000 (awarded) E2. Young…, $27,000 (requested) Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if all projects are awarded is $1,945,623 from various sources.

 

EE-4. Grant Agreements with the Dart Foundation (Supporting Docs)

 

Approve the Agreements between The School Board of Broward County, Florida, and the Dart Foundation. The Agreements period shall commence upon full execution of all parties and shall conclude on March 3, 2021.

 

The Dart Foundation has awarded grants to Cross Creek Center School, Coconut Creek Elementary and Cypress Run Education Center. The grants will support the expansion of the garden at Coconut Creek; increased access to technology for graphic design students at Cross Creek; and the building of student STEM skills and interest in the sciences at Cypress Run.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $12,130. There is no additional financial impact to the District.

 

EE-5. Agreement with the City of Deerfield Beach (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, as operator of Deerfield Beach High School, and the City of Deerfield Beach. The Agreement begins the day of School Board approval and ends on September 30, 2020.

 

The Deerfield Beach High School band program has been selected to receive a $4,000 Community Participation Grant from the City of Deerfield Beach.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The positive financial impact is $4,000 to support the band at Deerfield Beach High School. There is no additional financial impact to the District.

 

EE-6. Recommendation to Approve First Amendment and Additional Spending Authority - AG20-040 - Software for Tracking and Reviewing Health Records (Supporting Docs)

 

Approve the recommendation of the above First Amendment and Additional Spending Authority. Contract Term: March 6, 2018 through March 5, 2021, 3 Years; User Department: Career, Technical, Adult & Community Education; Award Amount: $15,741; New Award Amount: $23,741; Awarded Vendor(s): American Databank, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

American Databank, LLC has contracted with The School Board of Broward County, Florida, to set up a master service agreement using the Complio System, a proprietary software system and database for tracking and reviewing individual health records and background screening reports of students that visit for clinical experiences. The on-boarding into the Complio System has become a requirement for Health Science students participating in Clinical field experiences for the Memorial Healthcare System and Broward Healthcare System. The purpose of this Amendment is to renew for an additional year.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $8,000. The contract award amount was for $15,741. The request is to increase the spending authority by $8,000, bringing the new contract value to $23,741. The funding source will come from the school's CAPE funds. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation to Approve First Renewal and Additional Spending Authority - 18-157B - Calibrate and Repair of Audiological Equipment (Supporting Docs)

 

Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: April 1, 2018 through April 30, 2021, 3 Years; User Department: Office of School Performance & Accountability; Additional Requested Amount: $40,000; New Award Amount: $112,000; Awarded Vendor(s): Alpha-Cal, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This Bid includes but is not limited to the annual calibrations of tympanometer and audiometers. The Exceptional Student Learning Support Department will manage the bid. This request is to approve the First Renewal and Additional Spending Authority of the ITB, starting May 1, 2020 through April 30, 2021. Although the renewal is effective May 1, 2020, the funds will be required for the upcoming school year, starting July 1, 2020.

 

A copy of the ITB document is available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_18-157B_CalibrateandRepairofAudiologicalEquipment.pdf

 

The estimated financial impact to the District will be $40,000. The contract award amount was for $72,000. The request is to increase the spending authority by $40,000, bringing the new contract value to $112,000. The funding source will come from Exceptional Student Learning Support General Fund. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Recommendation for Renewal and Additional Spending Authority - 16-122B - Foam Hand Soap with Dispensers (Supporting Docs)

 

Approve the second and final renewal and additional spending authority for the above Invitation to Bid (ITB). New Contract Term: May 18, 2016 through May 31, 2021, 5 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $175,000; New Award Amount: $1,260,000; Awarded Vendor(s): South Florida Janitorial & Pool Supply, Inc.; Dade Paper & Bag d/b/a Imperial Dade; Small/Minority Business Enterprise Vendor(s): None.

 

This ITB will facilitate the purchase of foam soap and its corresponding dispensers for the District's bathrooms and handwashing areas.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_16-122B_FoamHandSoapwithDispensers.pdf

 

The financial impact to the District will be $175,000. The contract amount was $1,085,000. The request is to increase the spending authority by $175,000, bringing the new contract value to $1,260,000. The funding source will come from existing approved schools and departments' budgets. The financial impact amount represents an estimate contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-9. Recommendation for Renewal and Additional Spending Authority - 18-141B - Bottled Water and Rental of Dispensers (Supporting Docs)

 

Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). New Contract Term: June 1, 2020 through May 31, 2021, 3 Years; User Department: District-wide; Additional Requested Amount: $257,000; New Award Amount: $720,000; Awarded Vendor(s): DS Services of America, Inc. d/b/a Crystal Springs; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This ITB will facilitate the purchase of bottled water and rent the associated dispensers through the District.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_18-141B_BottledWaterandRentalofDispensers.pdf

 

The estimated financial impact to the District will be $257,000. The funding source will come from existing approved schools, departments, and center's budgets. The contract award amount was for $463,000. The request is to increase the spending authority by $257,000, bringing the new contract value to $720,000. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-10. Recommendation of $500,000 or Greater - FY20-189 - Refuse Services (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: May 1, 2020 through April 30, 2023, 3 Years, with two (2) additional one (1) year periods ; User Department: Environmental Health & Safety; Award Amount: $1,752,000; Awarded Vendor(s): A.J. Panzarella d/b/a Panzarella Waste & Recycling Services; Coastal Waste & Recycling of Broward County, LLC; Waste Connection of Florida Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received seven (7) bids for this ITB. The purpose of this Bid is for refuse services with standard dumpsters used for solid waste, consisting of all items excluding construction debris and/or recycled items.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-189_RefuseServices.pdf

 

The estimated financial impact to the District will be $1,752,000. The funding source will come from the Energy Conservation Utility Management’s Utility budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-11. Recommendation to Approve Second Renewal and Additional Spending Authority - 16-052N - Caps, Gowns, and Announcements (Supporting Docs)

 

Approve the recommendation of the Second Renewal, Second Amendment and Additional Spending Authority for the above RFP. Contract Term: July 27, 2016 through April 30,2021, 4 Years, 9 Months; User Department: Office of School Performance & Accountability; Awarded Amount: $313,000; New Award Amount: $396,000; Awarded Vendor(s): Chuck Puleri & Associates, Inc.; Jostens, Inc. Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the Second Renewal and Additional Spending Authority for Request for Proposal 16-052N - Caps, Gowns and Announcements with Chuck Puleri & Associates, Inc. and Jostens, Inc. that provides caps, gowns, announcements, and honor cords for graduating students throughout the District.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $83,000. The contract award amount was for $313,000. The request is to increase the spending authority by $83,000, bringing the new contract value to $396,000. The funding source will come from various schools and the Athletics & Student Activities department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Recommendation of $500,000 or Greater - 19-097E - WAN Fiber Options (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: March 4, 2020 through March 3, 2030, Ten (10) Years; User Department: Information Technology; Award Amount: $34,141,000; Awarded Vendor(s): Education Networks of America, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve a longer-term, more cost-effective Wide Area Network (WAN) which interconnects all schools, support sites, and administrative facilities and is mission-critical to allow continuity of connection. RFP 19-097E will replace RFP 19-051E, which was approved as item EE-12 on March 5, 2019, with a contract term of July 1, 2019 through June 30, 2022. The District will leverage the federal E-Rate program, which has the potential of funding approximately eighty (80) percent of the WAN cost.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/19-097E_WANFiberOptions.pdf

 

The estimated financial impact to the District will be $34,141,000. The funding source will come from Information Technology's operating budget. The financial amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Piggyback Recommendation of $500,000 or Less - FY20-188 - Mail Processing Equipment & Supplies (Supporting Docs)

 

Approve the recommendation to make a piggyback award to the vendor(s) awarded by the Florida Department of Management Services. Contract term: March 22, 2020 through February 19, 2022, 2 Years; User Department: District-wide; Award Amount: $245,000; Awarded Vendor(s): Pitney Bowes, Inc.; Neopost USA; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This new piggyback will align with the expiration date of the State contract. It provides a vehicle to lease mail processing equipment on a monthly recurring charge and related services like maintenance of the equipment, and supplies.

 

The State Contract has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the approved documents are available online at: http://www.broward.k12.fl.us/supply/agenda/OriginalExecutedDocuments_57-105N.pdf

 

The estimated financial impact to the District will be $245,000. The funding source will come from the schools and departments' operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-14. Recommendation to Approve Agreement - FY20-165 - Treasury Management Software Solution (Supporting Docs)

 

Approve the recommendation for the above agreement. Contract Term: March 3, 2020 through March 3, 2021, 1 Year with four (4) optional one (1) year renewal periods; User Department: Treasurer's Office; Award Amount: $394,800; Awarded Vendor(s): FIS AvantGard LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The District's investment portfolio exceeds $1.0 billion and the limitations of the current treasury management software (SymPro) have been reached. This item will provide new treasury management software with better functionalities, automation, and sophistication for the District's needs.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The five (5) year estimated financial impact to the District will be $394,800. The funding source will come from the Treasurer's Office budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-15. Recommendation for Additional Spending Authority - 18-021R - Lock, Keys, Related Security, and Door Hardware (Supporting Docs)

 

Approve the recommendation for additional spending authority for the above Invitation to Bid (ITB). Contract Term: October 1, 2017, through September 30, 2020, 3 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $502,000; New Award Amount: $3,002,000; Awarded Vendor(s): Accredited Lock Supply, Co.; Electronic Access Specialists, Inc. d/b/a Southern Lock and Supply Company; Independent Hardware South, Inc.; Small Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received five (5) bids in response to ITB 18-021R. This Bid is utilized mainly by the Stockroom and used by PPO. This manufacturer list catalog bid enables PPO to purchase a wide array of these commodities for every type of door and lock applications.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-021R_LocksKeys_DoorHardware.pdf

 

The estimated financial impact to the District will be $502,000. The funding source will come from PPO's operating budget. The contract award amount was for $2,500,000. The request is to increase the spending authority by $502,000, bringing the new contract value to $3,002,000. The financial impact represents an estimated contract value however, the amount authorized will not exceed the estimated contract award amount.

 

EE-16. Recommendation of $500,000 or Less - FY20-215 - Local Government Radio System Utilization (Supporting Docs)

 

Approve the recommendation of the above agreement. Contract Term: March 3, 2020 through March 2, 2022, two (2) years with one (1) year renewal. User Department: Information Technology; Award Amount: $378,628; Awarded Vendor(s): Broward County; Small/Minority/Women/Business Enterprise Vendor(s): None.

 

Broward County owns and operates a digital mobile radio system for local government non-public safety communications. Broward County's local government radio system was originally designed for use by Broward County's local government users only. This Agreement permits The School Board of Broward County, Florida, to utilize the Broward County-owned Local Government Radio System required for inter-operable communication, including the frequencies occupied by the Local Government Radio System and the talk groups assigned to Broward Schools, subject to reasonable limitations as may be imposed by the County. The automatic renewal option maybe be canceled by submitting a written notice of intent not to renew at least ninety (90) calendar days prior to the expiration of the then-current term.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $378,628. The funding source will come from the Information Technology operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-17. Recommendation for Piggyback Renewal and Additional Spending Authority - 58-001R - Unleaded Gasoline and Diesel Fuel (Supporting Docs)

 

Approve the first renewal and additional spending authority for the above referenced Piggyback. Contract Term: April 1, 2017 through March 31, 2022, 5 Years; User Department: Student Transportation & Fleet Services (SF&FS); Additional Requested Amount: $11,000,000; New Award Amount: $37,000,000; Awarded vendor(s): Port Consolidated, Inc.; Small Minority/Women Business Enterprise Vendor(s): None.

 

Purchasing Policy 3320, Part I, Rule M, allows for the purchase of items from contracts awarded by other city or county governmental agencies, other school boards, community colleges, the state university system, or cooperative agreements. The School Board of Broward County, Florida, is a participating agency member of the Southeast Florida Governmental Co-operative Purchasing Group and has included the District's anticipated unleaded gasoline and diesel fuel needs along with thirty (38) other member agencies with the City of Pompano Beach acting as the lead agency for the solicitation.

 

A copy of the Original Executed Documents are available online at: http://www.broward.k12.fl.us/supply/agenda/OriginalExecutedDocuments_59-001R.pdf

 

The estimated financial impact to the District will be $11,000,000. The funding source will come from Student Transportation & Fleet Services Department's budget. The contract award amount was $26,000,000. The requested increase spending authority of $11,000,000, will bring the new contract value to $37,000,000. The financial impact amount represents an estimate contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-18. Recommendation to Approve First Renewal and Additional Spending Authority - 18-004V - Casualty Actuarial Services (Supporting Docs)

 

Approve the recommendation for the first renewal and additional spending authority for the above Request for Proposal (RFP). Contract Term: May 17, 2017 through May 31, 2021, 4 Years; User Department: Risk Management; Additional Requested Amount: $7,500; New Award Amount: $30,000; Awarded Vendor(s): AMI Risk Consultants, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This RFP provides for an actuarial review and analysis with a written report and opinion with respect to the funding requirements for SBBC's Casualty Self-Insurance Program.

 

See Supporting Docs continuation of Summary Explanation and Background.

 

This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_18-004V_CasualtyActuarialServices.pdf

 

The estimated financial impact to the District is $7,500 for an additional year. The contract award amount was $22,500. The request is to increase the spending authority by $7,500, bringing the new contract value to $30,000. The funding source will come from the District's General Fund. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-19. Recommendation of $500,000 or Greater - FY21-017 - Fresh Produce for Cafeterias (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: August 1, 2020 through July 31, 2023, 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Food & Nutrition Services (FNS); Award Amount: $18,632,000; Awarded Vendor(s): Mac Edwards Produce & Company, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Mac Edwards Produce & Company, Inc.

 

The School Board of Broward County, Florida, received two (2) proposals in response to ITB FY21-017 - Fresh Produce for Cafeterias. FNS purchases fresh produce for school cafeterias. School lunch, breakfast, after-school snacks, and supper programs must meet meal patterns and nutritional standards based on the United States Department of Agriculture guidelines.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-017_FreshProduceforCafeterias.pdf

 

The estimated financial impact to the District will be $18,632,000. The funding source will come from FNS's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-20. Recommendation of $500,000 or Greater - FY20-065 - Student Psychological and Mental Health Services (Supporting Docs)

 

Approve the Recommendation to award the above Request for Proposal (RFP). Contract Term: March 4, 2020 through June 30, 2023, 3 Years, 4 Months with an option for two (2) additional one (1) year renewal periods; User Department: Exceptional Student Learning Support; Award Amount: $3,785,200; Awarded Vendor(s): Careerstaff Unlimited, LLC; Community Rehab Associates, Inc.; EBS Healthcare Staffing Services, Inc.; Invo Healthcare Associates, LLC; Orange Tree Staffing, LLC; Speech Rehab Services, LLC; Small/Minority/Women Business Enterprise Vendor(s): Speech Rehab Services, LLC.

 

The School Board of Broward County, Florida (SBBC), received eight (8) proposals for RFP FY20-065 - Student Psychological and Mental Health Services. Two (2) proposals did not meet the minimum eligibility requirements of the RFP. This RFP provides student psychological and mental health services to students needing therapy services.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $3,785,200 for the term of the contract. The funding source will come from the Exceptional Student Learning Support Operating Budget for an annual impact up to $1,335,560. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-21. Recommendation of $500,000 or Greater - FY20-125 - Electronic Surplus Recycle and Disposal (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: March 3, 2020 through February 28, 2024, 5 Years and two (2) one (1) year renewal periods; User Department: Procurement & Warehousing Services; Award Amount: Net Income of $200,000; Awarded Vendor(s): RSR Partners, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received three (3) bids for RFP FY20-125 - Electronic Surplus, Recycle & Disposal. This RFP will allow the District to receive revenue for recycled and surplus technology equipment as well as ensuring the proper disposal and secure handling of sensitive information and environmental material.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY20-125_ElectronicSurplusRecycleandDisposal.pdf

 

There is a positive financial impact to the District.

 

EE-22. Recommendation of $500,000 or Less - FY21-006 - Drug and Alcohol Testing Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: April 1, 2020 through May 31, 2023, 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Risk Management; Award Amount: $217,000; Awarded Vendor(s): Phamatech, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This RFP provides substance and alcohol testing services including specimen collection for employees who perform work in safety-sensitive positions or who are required to hold Commercial Drivers Licenses.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $217,000. The funding source will come from Risk Management's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

F. OFFICE OF ACADEMICS

 

F-1. Partnership Agreement between The Florida Panthers and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Agreement between The Florida Panthers and The School Board of Broward County, Florida.

 

Positive communication from the school system to the family regarding their achievements in attendance supports the District's Strategic Plan Goals for increasing the number of students attending school more than 90% of school days. This Agreement provides an optional incentive from The Florida Panthers for families to enjoy a hockey night at a discounted rate for all family members with free parking at the BB&T Center in Sunrise, Florida.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

FF. OFFICE OF ACADEMICS

 

FF-1. First Amendment to the Agreement between Broward County and The School Board of Broward County, Florida, (SBBC) for Funding Assistance for Gulfstream Early Learning Center (Supporting Docs)

 

Approve amendment to the 2019 agreement between Broward County and The School Board of Broward County, Florida, (SBBC) Gulfstream Early Learning Center.

 

Broward County, through the Commission's Office and Children's Service Administration, has been actively involved in the design, vision, model, and implementation of services at Gulfstream Early Learning Center (ELC). As part of the support for the overall Gulfstream ELC project, Broward County Children's Services Administration is allocating $100,000 to continue funding a site administrator to manage the daily operation services and programs at the site. This amendment extends the funding from the 2019 Agreement and includes up to two (2) additional optional one-year renewal terms.

 

This Amendment to the 2019 Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. Broward County will sign this agreement following the School Board approval.

 

The potential positive impact to the District is $100,000.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

HH-1. Authorization for General Counsel to request Legal Opinion from the Attorney General of the State of Florida (Supporting Docs)

 

ADDED

 

Authorize the General Counsel to request a legal opinion from the Attorney General of the State of Florida on Section 1001.42 (12) (l), Florida Statutes.

 

Section 1001.42 (12) (l), Florida Statutes, as amended in 2018, with an effective date July 1, 2019, requires The School Board of Broward County to hire an Internal Auditor as it receives annual federal, state, and local funds in excess of $500 million. Among other amendments, Section 1001.42 (12) (l) 2, Florida Statutes, states that the internal auditor shall prepare audit reports of his or her findings and report directly to the district school board or its designee.

 

For several years prior to July 2019, the internal auditor has reported to the Superintendent, the School Board's designee. The School Board requests that the General Counsel present to the Attorney General of the State of Florida the question raised in the attached letter. The procedures of the Attorney General's Office require that any request for a legal opinion submitted by a public board be approved by a majority vote of the board's members.

 

There is no financial impact to the District for this item.

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Administrative Complaint Damian J. Francis (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend the teacher, Damian J. Francis, for three (3) days without pay, and transmit the matter to the Division of Administrative Hearings ("DOAH").

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-2. Administrative Complaint Kenneth W. Miller (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend the teacher, Kenneth W. Miller, for one (1) day without pay, and transmit the matter to the Division of Administrative Hearings ("DOAH").

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-3. First Amendment to Walgreens Experiential Learning Program Agreement (Supporting Docs)

 

Approve the First amendment to the agreement between Walgreens Experiential Learning Program dated June 13, 2017 and The School Board of Broward County, Florida.

 

The amended agreement with Walgreens Experiential Learning Program will provide students who are enrolled in Health Science Education Programs at the three Broward Technical Colleges the opportunity to participate in clinical learning experiences. The results of the surveys indicated an overall rating of 95% as above average. Schools Included in this agreement are: Atlantic Technical College and Technical High School, McFatter Technical College and Technical High School and Sheridan Technical College and Technical High School.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This amendment has been reviewed and approved as to form and legal content by the office of the General Counsel.

 

There is no financial impact to the District.

 

I-4. Agreement between The School Board of Broward County, Florida and Plantation Nursing & Rehabilitation Center, LLC (Supporting Docs)

 

Approve the New Agreement between The School Board of Broward County, Florida and Plantation Nursing & Rehabilitation Center, LLC. The term of this agreement shall begin on the date it is fully executed by both parties and conclude on December 31, 2022.

 

The School Board of Broward County, Florida partners with Plantation Nursing & Rehabilitation Center, LLC to provide students who are enrolled in Health Science Education Programs the opportunity to participate in clinical learning experiences. Schools included in this agreement are: Atlantic Technical College and Technical High School, McFatter Technical College and Technical High School and Sheridan Technical College and Technical High School.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the office of the General Counsel.

 

There is no financial impact to the District.

 

I-5. Agreement between City of Miramar, Florida and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the New Agreement between City of Miramar, Florida and The School Board of Broward County, Florida regarding EMT Ride Along Program. The term of this agreement shall begin on the date it is fully executed by both parties and conclude on December 31, 2024.

 

The School Board of Broward County, Florida partners with the City of Miramar regarding Emergency Medical Technician (EMT) ride along program. Students who are enrolled in the Broward Fire Academy program at McFatter Technical College the opportunity to participate in clinical learning experiences.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the office of the General Counsel.

 

There is no financial impact to the District.

 

I-6. Agreement between The School Board of Broward County, Florida and The Village South, Inc. (Supporting Docs)

 

Approve the New Agreement between The School Board of Broward County, Florida and The Village South, Inc. The term of this agreement shall begin on the date it is fully executed by both parties and conclude on December 31, 2023.

 

The School Board of Broward County, Florida partners with The Village South, Inc. to provide students who are enrolled in Health Science Education Programs the opportunity to participate in clinical learning experiences. The School included in this agreement is: Atlantic Technical College and Technical High School.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the office of the General Counsel.

 

There is no financial impact to the District.

 

I-7. Administrative Complaint N'Kenge S. Rawls (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend the teacher, N'Kenge S. Rawls, for one (1) day without pay, and transmit the matter to the Division of Administrative Hearings ("DOAH") if the employee timely requests a hearing.

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

II. OFFICE OF THE SUPERINTENDENT

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Authorization to Advertise for Bids - Park Trails Elementary School - Parkland - Song & Associates, Inc. - SMART Program Renovations - Project No. P.002116 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Park Trails Elementary School, Song & Associates, Inc., SMART Program Renovations, Project No. P.002116.

 

Project Architect: Song & Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

J-2. Authorization to Advertise for Bids - Tradewinds Elementary School - Coconut Creek - Rodriguez Architects, Inc. - SMART Program Renovations - Project No. P.002129 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Tradewinds Elementary School, Rodriguez Architects, Inc., SMART Program Renovations, Project No. P.002129.

 

Project Architect: Rodriguez Architects, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

J-3. Termination for Convenience of the Professional Services Agreement - LIMCO Engineering Inc. - Western High School (Supporting Docs)

 

Approve the Termination for Convenience of the Professional Services Agreement with LIMCO Engineering Inc., Western High School, Project No. P.001967, RFQ 17-188C, SMART Program Renovations.

 

CBRE | Heery and staff recommend the Termination for Convenience of the Professional Services Agreement between The School Board of Broward County, Florida and LIMCO Engineering Inc. for design and construction administrative services for Western High School, Project No. P.001967, SMART Program Renovations.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

J-4. Program Manager RFQ and Authorization to Advertise to Award One or More Program Managers - RFQ FY20-192 (Supporting Docs)

 

WITHDRAWN

 

Approve Program Manager RFQ and Approve the Authorization to Advertise to Award One or More Program Managers, RFQ FY20-192.

 

See Executive Summary (Exhibit 1).

 

There is no financial impact to the District.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB 18-180C - Plantation Middle School - Plantation - Lee Construction Group, Inc. - SMART Program Renovations - Project No. P.001729 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Lee Construction Group, Inc. for the lump sum amount of $5,234,819.95 and approve additional funding in the amount of $3,188,300.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $5,234,819.95. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $3,188,300 will come from the Capital Projects Unallocated Reserve. This increases the project budget from $3,448,000 to $6,636,300.

 

JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB 19-144C - Davie Elementary School - Davie - LEGO Construction Co. - SMART Program Renovations - Project No. P.001899 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $3,931,585 and approve additional funding in the amount of $2,220,700.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $3,931,585. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $2,220,700 will come from the Capital Projects Unallocated Reserve. This increases the project budget from $2,876,000 to $5,096,700.

 

JJ-3. Final Change Order/Final Acceptance/Final Release of Retainage - LEGO Construction Co. - Palm Cove Elementary School - Pembroke Pines - SMART Program Renovations - Project No. P.001885 (Supporting Docs)

 

Approve the Final Change Orders for a credit in the amount of $10,301 an an increase in contract time of 60 days, approve the Final Acceptance, and approve the Final Release of Retainage in the amount of $138,322.12 for Palm Cove Elementary School, LEGO Construction Co., SMART Program Renovations, Project No. P.001885.

 

Final Change Orders (See Exhibits 1 and 2 for detailed information).

 

Final Acceptance/Final Release of Retainage - the contractor, LEGO Construction Co., has completed the scope of their contract.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

JJ-4. Third Amendment to the Professional Services Agreement - Wolfberg Alvarez and Partners, Inc. - Blanche Ely High School - Pompano Beach - Project No. P.001646 - SMART Program Renovations - RFQ 16-165C   (POSTPONED 2/19/20) (Supporting Docs)

 

Approve the Third Amendment in the amount of $180,000 to the Professional Services Agreement dated August 16, 2016 with Wolfberg Alvarez and Partners, Inc., Blanche Ely High School, Project No. P.001646, SMART Program Renovations, RFQ 16-165C.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Miramar (Supporting Docs)

 

Approve the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Miramar.

 

The current Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Miramar commenced on April 12, 2015. The Agreement is scheduled to expire on April 11, 2020.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon approval by SBBC, the City will execute the Agreement.

 

There is no financial impact to the School District.

 

L-2. 2020-2021 School Attendance Areas/Boundaries and School Usage Recommendations - All Elementary Schools (Supporting Docs)

 

SPECIAL ORDER – 5:30 P.M.

 

Approve the Superintendent of School's recommendation for all elementary school usage and school attendance areas/boundaries for the 2020-2021 School Year at this first school board meeting.

 

Pursuant of F.S. 1001.49 and School Board Policy 5000 the Superintendent is required to submit recommendations to The School Board on school usage and attendance areas. Forthcoming items will represent the Superintendent's recommendations pursuant to these issues. The School Board will vote on the attendance areas for all elementary schools as a separate item representing a rule with its own financial impact statement.

 

A copy of all maps is available online via Broward County Public Schools eAgenda.

 

There is no financial impact to the District.

 

L-3. 2020-2021 School Attendance Areas/Boundaries and School Usage Recommendations - All Middle Schools (Supporting Docs)

 

SPECIAL ORDER – 5:30 P.M.

 

Approve the Superintendent of School's recommendation for all middle school usage and school attendance areas/boundaries for the 2020-2021 School Year at this first school board meeting.

 

Pursuant of F.S. 1001.49 and School Board Policy 5000 the Superintendent is required to submit recommendations to The School Board on school usage and attendance areas. Forthcoming items will represent the Superintendent's recommendations pursuant to these issues. The School Board will vote on the attendance areas for all middle schools as a separate item representing a rule with its own financial impact statement.

 

A copy of all maps is available online via Broward County Public Schools eAgenda.

 

There is no financial impact to the District.

 

L-4. 2020-2021 School Attendance Areas/Boundaries and School Usage Recommendations - All High Schools (Supporting Docs)

 

SPECIAL ORDER – 5:30 P.M.

 

Approve the Superintendent of School's recommendation for all high school usage and school attendance areas/boundaries for the 2020-2021 School Year at this first school board meeting.

 

Pursuant of F.S. 1001.49 and School Board Policy 5000 the Superintendent is required to submit recommendations to The School Board on school usage and attendance areas. Forthcoming items will represent the Superintendent's recommendations pursuant to these issues. The School Board will vote on the attendance areas for all high schools as a separate item representing a rule with its own financial impact statement.

 

A copy of all maps is available online via Broward County Public Schools eAgenda.

 

There is no financial impact to the District.

 

L-5. 2020-2021 School Attendance Areas/Boundaries and School Usage Recommendations - All Combination Schools (Supporting Docs)

 

SPECIAL ORDER – 5:30 P.M.

 

Approve the Superintendent of School's recommendation for all combination school usage and school attendance areas/boundaries for the 2020-2021 School Year at this first school board meeting.

 

Pursuant of F.S. 1001.49 and School Board Policy 5000 the Superintendent is required to submit recommendations to The School Board on school usage and attendance areas. Forthcoming items will represent the Superintendent's recommendations pursuant to these issues. The School Board will vote on the attendance areas for all combination schools as a separate item representing a rule with its own financial impact statement.

 

A copy of all maps is available online via Broward County Public Schools eAgenda.

 

There is no financial impact to the District.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Lease Agreement between The School Board of Broward County, Florida and Broward College (Supporting Docs)

 

Approve the Lease Agreement between The School Board of Broward County, Florida (SBBC) and Broward College to occupy space at the Gulfstream Early Childhood Center of Excellence.

 

The Gulfstream Early Childhood Center of Excellence (GECCE) was established in November 2016 to provide resources to the underserved early childhood population and to private/public childcare providers in the community.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and has been executed by Broward College.

 

Broward College will provide In-Kind Services to SBBC equivalent to School Board Policy 1341 Fee Schedule for one (1) classroom in the amount of $400 per month. Broward College will also pay $1,637.58 per year which is its pro-rata share of the operating expenses. The base rental fee and the operational cost paid will increase annually by three percent (3%).

 

LL-2. Lease Agreement between The School Board of Broward County, Florida and University of Miami (Supporting Docs)

 

Approve the Lease Agreement between The School Board of Broward County, Florida (SBBC) and University of Miami (UM) to occupy space at the Gulfstream Early Childhood Center of Excellence.

 

The Gulfstream Early Childhood Center of Excellence (GECCE) was established in November 2016 to provide resources to the underserved early childhood population and to private/public childcare providers in the community.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and has been executed by UM.

 

UM will provide In-Kind Services to SBBC equivalent to School Board Policy 1341 Fee Schedule cost for one (1) classroom in the amount of $640 per month. UM will also pay $4,000 per year, which is its pro-rata share of the operating expenses. The base rental fee and the operational cost paid will increase annually by three percent (3%).

 

ATTORNEY CLIENT SESSION(S)

 

The General Counsel's Office has requested attorney-client sessions for this School Board meeting.  The sessions have been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:

 

First Session: Frederic Guttenberg, et al. vs. The School Board of Broward County, Case No.: SC19-487, before the Supreme Court of Florida.  The following persons will attend this attorney-client session: School Board Members Donna P. Korn, Chair; Dr. Rosalind Osgood, Vice Chair; Robin Bartleman; Heather P. Brinkworth; Patricia Good; Laurie Rich Levinson; Ann Murray; Nora Rupert; Robert W. Runcie, Superintendent of Schools; Eugene K. Pettis, Esq.; Debra P. Klauber, Esq.; Marylin C. Batista, Esq. and Barbara J. Myrick, Esq.

 

Second Session: The following litigation which is consolidated for discovery purposes and pending against The School Board of Broward County, Florida, before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida under Case No. CACE 19-80000 (26): Alyssa Alhadeff, Case No. 19-008077; Ashley Baez, Case No. 19-007722; Scott Beigel, Case No. 19-007939; Anthony Borges, Case No. 18-008568; Isabel Chequer, Case No. 19-007725; Nicholas and Alexander Dworet, Case No. 19-007699; Samantha Fuentes, Case No. 19-007920; Samantha Grady, Case No. 19-008062; Jaime Guttenberg, Case No. 19-007720; Kyle Laman, Case No. 19-007924; Stacey Lippel, Case No. 19-007784; Samantha Mayor, Case No. 19-008071; Gina Rose Montalto, Case No. 19-007737; Joaquin Oliver, Case No. 19-007802; William Olson, Case No. 19-007696; Graham/Jonnell Perkovich, on behalf of A.P., Case No. 19-001507; Meadow Pollack, Case No. 18-009607; Helena Ramsay, Case No. 19-007727; Alex Schachter, Case No. 19-007723; Carmen Schentrup, Case No. 19-007736; Peter Wang, Case No. 19-007733; Benjamin Wikander, Case No. 19-007732; Tia-Bell Williams on behalf of M.W., Case No. 19-007272; Melissa Feis, as Personal Representative of the Estate of Aaron Feis; Debra Hixon, as Personal Representative of the Estate of Christopher Hixon; and the following unconsolidated cases: Luke Hoyer, Case No. 19-019402; Daniela Menescal, Case No. 19-012884; and Alaina Petty, Case No. 19-023307.  The following persons will attend this attorney-client session: School Board Members Donna P. Korn, Chair; Dr. Rosalind Osgood, Vice Chair; Robin Bartleman; Heather P. Brinkworth; Patricia Good; Laurie Rich Levinson; Ann Murray; Nora Rupert; Robert W. Runcie, Superintendent of Schools; Eugene K. Pettis, Esq.; Debra P. Klauber, Esq.; Marylin C. Batista, Esq. and Barbara J. Myrick, Esq.

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.