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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

 

REGULAR SCHOOL BOARD MEETING

 

TUESDAY, OCTOBER 20, 2020 - 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Board Room

Fort Lauderdale, Florida

 

AGENDA FOR REGULAR MEETING

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

October 20, 2020

 

ITEMS:

LL-2. Facility Use Letter Agreement By and Between Miami Beckham United and The School Board of Broward County, Florida   (ADDED)

 

October 19, 2020

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2020-2021 School Year   (SECOND REVISION)

 

October 16, 2020

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2020-2021 School Year   (REVISED)

CC-2. Revisions to Policy 2130: Behavioral Threat Assessment Policy   (REVISED)

EE-6. Recommendation to Approve Agreement - FY21-190 - Scholastic Rising K   (REVISED)

EE-15. Recommendation for Additional Spending Authority - AG20-036 - Instructional Materials Five -Year Plan School Year 2020-2025   (ADDED)

EE-16. Recommendation to Approve Agreements - School Resource Officer (SRO) Program 2020-2021   (ADDED)

II-1. Schools Surveillance Camera System Access Agreement   (ADDED)

 

This Regular School Board Meeting will be held with Board Members being physically present and via electronic communication. The meetings will also be live streamed.  Due to Broward County Administrator's Emergency Order 20-150, public comments will be accepted on all agenda items in the following manner: Any person may present live comments by attending the KC Wright Administration Building's Board Room at 600 Southeast Third Avenue, Fort Lauderdale, FL 33301. In accordance with the Centers for Disease Control and Prevention (CDC) guidelines each person will be required to wear a face covering for their nose and mouth (individuals are responsible for providing their own mask) and remain at least six (6) feet from other attendees upon arrival as they enter the KCW Building and until his/her departure. You may also submit written comments to: Noemi Gutierrez, Supervisor, Official School Board Records, 600 Southeast Third Avenue, Fort Lauderdale, FL 33301 or by e-mail to PublicComment@browardschools.com no later than two (2) hours in advance of the published time of this Regular School Board Meeting. Anonymous comments will not be accepted; therefore, each written comment must include the person's name and address. Pursuant to School Board Policy 1100A, in the event a large group of individuals (more than twenty (20)) sign-up to speak on one agenda item, the Board Chair has the authority to adjust the time limit for each speaker to speak less than the three (3) minutes (which is approximately 400 words) usually permitted, and/or limit the overall time speakers will be heard on that item. A maximum of the first ten (10) written submissions (equaling 30 minutes) that address the School Board on general matters of public relevance (non-agenda items) will also be accepted and read into the record. Each submission should specify a topic of the matter being shared and must adhere to the approximately 400 word maximum as noted above.

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

October 6, 2020 - Special - Expulsions

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

COMMITTEE REPORTS

 

10:30 A.M.  (Committee Reports listed on the Regular School Board Meeting agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Small Business Advisory Committee

Technology Advisory Committee

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

CONSENT AGENDA

 

REPORTS

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M. (Public Speakers listed on the Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personal Recommendations for Instructional Appointments and Leaves 2020/2021 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2020/2021 appointments and leaves as listed in the Executive Summary and respective lists for instructional staff. All Recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2020/2021 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by The Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements

2. Instructional Suspensions, Terminations, and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2020-2021 School Year (Supporting Docs)

 

SECOND REVISION

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2020-2021 school/fiscal year for all appointments through June 30, 2021.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2020-2021 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 8 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2020/2021 school/ fiscal year.

 

Employees are recommended for Supplemental Pay Positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2020/2021 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

Supplement amounts can be found at https://www.browardschools.com/Page/31928

 

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210. Supplements. Individuals listed meet the requirements for the Supplemental positions.

 

Funding has been budgeted in the 2020/2021 school/fiscal year for all supplements through June 30, 2021.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Revisions to Policy 6000.4: Exceptional student Education Policies and Procedures (SP&P) (Supporting Docs)

 

Adopt Revised Policy 6000.4 Exceptional Student Educational Policies and Procedures (SP&P) at this Final reading.

 

Florida Statutes and State Board of Education Rules requires that School Boards adopt, as policy, the Exceptional Student Education Policies and Procedures (SP&P) in order to receive Federal and State funding. This document describes the process for determining eligibility, developing individual education plans (IEPs) for students with disabilities, developing education plans (EPs) for students who are gifted, and making placement decisions for students with disabilities. The School Board of Broward County, FL (SBBC) previously approved SP&P for 2018-19 through 2020-21. Revisions to SP&P were discussed at the September 29, 2020 School Board Workshop, October 13, 2020 Public Rule Development Workshop, and a final adoption at this October 20, 2020 Regular School Board Meeting.

 

The publication date on which this policy was advertised was on September 19, 2020.

 

There is no financial impact to the District.

 

CC-2. Revisions to Policy 2130: Behavioral Threat Assessment Policy (Supporting Docs)

 

REVISED

 

Adopt Revised Policy 2130: Behavioral Threat Assessment at this reading.

 

F.S.§ 1006.07(07) requires each district school board to adopt policies for the establishment of behavioral threat assessment teams at each school whose duties include the coordination of resources and assessment and intervention with individuals whose behavior may pose a threat to the safety of school staff or students consistent with the model policies developed by the Office of Safe Schools. Such policies shall include procedures for referrals to mental health services identified by the school district pursuant to F.S.§ 1012.584(4) when appropriate.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact.

 

CC-3. Revisions to Policy 6000.1: Student Progression Plan (Supporting Docs)

 

Adopt revisions to Policy 6000.1: Student Progression Plan, at this Final Reading.

 

The District Policy 6000.1 Committee convened throughout the school year to address issues and formulate proposed changes for the 2020-2021 school year. A broad representation of district and school-based staff, along with parents and students participated in the committee. The exhibits address all revisions recommended at this time. The revisions were discussed at the May 12, 2020 School Board Workshop and the August 25, 2020 School Board Workshop as the first reading.

 

Compliance with the proposed Policy/Rule is not estimated to result in any economic impact upon persons affected by the Policy/Rule.

 

CC-4. Proposed New Job Description for the Program Coordinator, Homeless Education (HEART) (Supporting Docs)

 

Approve the new job description for the Program Coordinator, Homeless Education (HEART) position. This is the First reading.

 

The job description for the Program Coordinator, Homeless Education (HEART) is being created in support of the Student Services departmental operations. The job description defines the performance responsibilities and the minimum education and experience required to perform successfully in the job. The job description was publicized for rule adoption in compliance with Florida Statutes on September 27, 2020. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of this job description represents an additional financial impact of $26,111, which reflects the cost to reclassify existing staff, and is inclusive of fringe (18.25% variable + $8,295 fixed). This is a Federal grant funded position and the source of funding has been encumbered as part of the Federal Title IX, Grant funds.

 

CC-5. Final Approval of Rule Making on Policy 5306 (School and District Technology Usage) to include previously ratified emergency policies related to Covid (Supporting Docs)

 

Approve the modifications to Policy 5306 as presented at this final Rule Making SBBC meeting.

 

Two additional paragraphs related to "Expectation of Privacy" and "Retention Policy" were passed as an emergency policy in August of 2020. These emergency policy amendments expire on November 19, 2020 and are therefore being incorporated in the larger policy. Additionally, minor formatting and administrative modifications were made to the document.

 

There is no financial impact to the District.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Supplier Diversity Outreach Program as of September 30, 2020 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Summary of Progress.

 

The SDOP Summary of Progress provides The School Board of Broward County, Florida an update on the continual progress of the program.

 

There is no financial impact to the District.

 

E-2. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and School Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on September 30, 2020 to review staff's recommendations concerning pre-qualification applications.

 

There is no financial impact to the District.

 

E-3. Recommendation for First Renewal - 18-024R - New Tires (Supporting Docs)

 

Approve the recommendation of the First Renewal for the above invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2021, Four (4) Years; User Department: Student Transportation & Fleet Services (STFS); Contract Award Amount: $3,300,000; Awarded Vendor(s): Dan Callaghan Enterprises, Inc.; Earl W. Colvard, Inc. d/b/a Boulevard Tire Center; Tiresoles of Broward, Inc. Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 18-024R - New Tires for one (1) additional year, January 1, 2021 through December 31, 2021. Per Bid Special Condition 5 which states the "The Term of the Bid shall be for three (3) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods."

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_18_024R_NewTires.pdf

 

The is no additional financial impact to the District. There is unused spending authority to cover the forecasted spend.

 

E-4. First Amendments - 16·158C - Miscellaneous Environmental Consulting Services - AirQuest, GLE, and PSI (Supporting Docs)

 

Approve the First Amendments to the Agreements for Miscellaneous Environmental Consulting Services with AirQuest Environmental, Inc.; GLE & Associates, Inc.; Professional Services Industry, Inc.; Small/Minority/Women Business Enterprise Vendor(s): AirQuest Environmental, Inc.

 

This request is to approve the First Amendments with AirQuest Environmental, Inc., GLE Associates, Inc., and Professional Service Industries, Inc., which renews and extends the term of their Agreements for the provision of Miscellaneous Environmental Consulting Services for one (1) additional and final year, from December 1, 2020 through November 30, 2021. The original term of the Agreements was for three (3) years, with the possibility of two (2) additional, one (1) renewal year periods

 

The Amendments to the Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_16-158C_MiscellaneousEnvironmentalConsultingServices.pdf

 

A copy of the Original Executed Documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-158C_OriginalExecutedDocuments.pdf

 

There is no additional financial impact to the District. There is unused spending authority to cover forecasted spend.

 

E-5. Second Amendments - 16·158C - Miscellaneous Environmental Consulting Services - Gallagher and Partner (Supporting Docs)

 

Approve the Second Amendments to the Agreements for Miscellaneous Environmental Consulting Services with Gallagher Bassett Services, Inc.; Partner Assessment Corporation; Small/Minority/Women Business Enterprise Vendor(s): AirQuest Environmental, Inc.

 

This request is to approve the Second Amendments with Gallagher Bassett Services, Inc. and Partner Assessment Corporation, which renews and extends the term of their agreements for the provision of Miscellaneous Environmental Consulting Services for one (1) additional and final year, from December 1, 2020 through November 30, 2021. The original term of the Agreements was for three (3) years, with the possibility of two (2) additional, one (1) renewal year periods.

 

The Amendments to the Agreements have been reviewed and approved as to form and legal content by the Office of the General.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_16-158C_MiscellaneousEnvironmentalConsultingServices.pdf

 

There is no additional financial impact to the District. There is unused spending authority to cover forecasted spend.

 

E-6. Recommendation to Approve Second Amendment to Agreement - FY20-069 - Software for Training Videos on Multiple Applications (Supporting Docs)

 

Approve the recommendation of the above Second Amendment to the Agreement. Contract Term: July 1, 2019 through June 30, 2021, Two (2) Years; User Department: Innovative Learning; Awarded Amount: $246,500; Awarded Vendor(s): Infobase Holdings, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Hoonuit provides an online learning tool containing over 50,000 short tutorials, lessons, and projects, professional learning resources, assessments, reporting, and use tools on commonly used technology applications for students, teachers, staff, and parents. Exhibit A contains a list of the most common titles. Hoonuit has been utilized District-wide since 2003. Hoonuit was previously known as Atomic Learning. The purpose of this Amendment is based on the acquisition of Hoonuit, LLC by Infobase Holdings, Inc.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no additional financial impact to the District.

 

E-7. Recommendation to Approve Second Renewal - 16-097N - Gym Equipment (Supporting Docs)

 

Approve the Second Renewal of the above-referenced Invitation to Bid (ITB). Contract Term: October 18, 2016 through October 31, 2021, Five (5) Years; User Department: Athletics & Student Activities; Award Amount: $3,709,000; Awarded Vendor(s): BSN Sport, LLC; Busy Body Gyms To Go, LLC; Cannon Sports, Inc.; Centurion Partners Health And Fitness d/b/a Fitnessmith; Gym Source USA, LLC; Life Fitness, MFAL, LLC; Promaxima Manufacturing, LTD; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This ITB provides for the purchase of gym equipment for the District's twenty-nine (29) high school weight rooms. The District's SMART program allocated funds for the renovation of the weight rooms and the purchase of equipment. Identified in the District Educational and Facility Plan is a line item for weight room renovation and equipment.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_16-097N_GymEquipment.pdf

 

There is no additional financial impact to the District.

 

E-8. Recommendation of $500,000 or Less - (RFP) FY20-151 - School Pictures (Excludes Senior Portraits) (Supporting Docs)

 

Approve the recommendation for the above-referenced Request for Proposal (RFP). Contract Term: Upon execution by both parties through December 31, 2022, two (2) years, one (1) month, with two (2) optional one year (1) renewal periods; User Department: Office of School Performance & Accountability (OSPA); Award Amount: NONE; Awarded Vendor(s): Fox-Mar Photography, Inc.; Lifetouch National School Studios Inc.; Munoz Studio Inc.; Rekcut Photographic, Inc. d/b/a Leonard's; Strawbridge Studios, Inc.; Weston Photography School Portraits, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This RFP will be utilized by OSPA to provide a pool of qualified school picture providers to take pictures of students, faculty members, and school administrators, including individual school pictures, commemorative pictures, school dances, teams, clubs, graduation, and others as determined by the needs of the school.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY20-151_SchoolPictures(ExcludesSeniorPortraits).pdf

 

There is no financial impact to the District.

 

E-9. Agreements with Jobs for America's Graduates, Inc. (Supporting Docs)

 

Approve the Agreements between The School Board of Broward County, Florida (as operator of Olsen Middle School and High Schools: Deerfield Beach, Hallandale Magnet, Hollywood Hills, McArthur, Miramar, Nova, and South Plantation), and Jobs for America's Graduates, Inc. (JAG). The Agreement term begins on the date executed by all parties and ends on June 30, 2021.

 

The District has accepted grant funding from the Florida Endowment Foundation for Florida's Graduates Inc. for the purpose of furthering postsecondary education for students at eight (8) schools in School Year 2020/21. This Agreement governs the utilization of the ENDMS hosted by JAG and provides for the parties' responsibilities in maintaining and disclosing student information and records. These Agreements are required attachments to the grant Agreements with The Florida Endowment Foundation for Florida's Graduates Inc., nine within Item EE-3 on the June 9, 2020 School Board Operational Meeting, and one within Item EE-3 on the August 19, 2020, School Board Regular Meeting agendas.

 

The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Recommendation for Second Renewal and Additional Spending Authority - 17-148R - Plumbing Supplies (Supporting Docs)

 

Approve the recommendation for the Second Renewal and additional spending authority for the above-referenced Invitation to Bid (ITB). Contract Term: December 21, 2016 through December 31, 2021, Five (5) Years; User Department: Physical Plant Operations (PPO); Additional Award Amount: $932,000: New Award Amount: $3,767,000; Awarded Vendor(s): Apple Specialty Inc.; Best Plumbing Specialties, Inc.; Lehman Pipe and Plumbing Supply Inc.; Palm Beach Plumbing Parts, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 17-148R - Plumbing Supplies for one (1) additional year, January 1, 2021 through December 31, 2021, and request additional spending authority of $932,000. Per Bid Special Condition 5 which states that: "The Term of the Bid shall be for one (1) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_17-148R_PlumbingSupplies.pdf

 

The estimated financial impact to the District will be $932,000. The contract award amount was for $2,835,000. The request is to increase the spending authority by $932,000, bringing the new contract value to $3,767,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-2. Recommendation to Approve Second Amendment and Additional Spending Authority - 57-039 - Blackboard Web Community (Supporting Docs)

 

Approve the recommendation to approve the Second Amendment to renew the agreement with additional spending authority. Contract Term: December 21, 2016 through December 20, 2021, Five (5) Years; User Department: Information Technology (IT); Additional Requested Amount: $83,925; New Award Amount: $505,675; Awarded Vendor(s): Blackboard, Inc.; Small/Minority/Woman Business Enterprise Vendor(s): None.

 

This request is to approve the Second Amendment, renewing the Blackboard, Inc. agreement to allow continued use of the Web Community Manager software and hosting, which is utilized by all schools, centers, and departments District-wide.

 

The Second Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $83,925. The contract award amount was for $421,750. The request is to increase the spending authority by $83,925, bringing the new contract value to $505,675. The funding source will come from the IT operating budget.

 

EE-3. Recommendation of $500,000 or Greater - (RFP) FY21-106 - School and Department Furniture (Supporting Docs)

 

Approve the agreements with Apricot Office Interiors, Inc.; Classroom Outfitters, LLC; Empire Office, Inc.; Berwin Inc. d/b/a JC White Architectural Interior Products; Lakeshore Equipment Company; School Specialty, Inc.; Schoolhouse Products, Inc.; Virco, Inc. for the provision of furniture pursuant to Request for Proposal (RFP) FY21-106; Contract Term: October 20, 2020 through October 19, 2023, three (3) years, with an option for two (2) additional, one (1) year renewal periods.;User Department: All Departments; Award Amount: $8,080,000; Awarded Vendor(s): Eight (8); Small/Minority/Women Business Enterprise Vendor(s): Apricot Office Interiors.

 

The School Board of Broward County, Florida (SBBC), received twenty-two (22) responses to (RFP) FY21-106 - School and Department Furniture. This item includes agreements with eight (8) vendors for the provision of RFP furniture solutions, including furniture turn-key solutions, and products for School and Department Furniture delivery, installation, and other related services that are commonly used in various schools and departments of SBBC.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY21-106_SchoolandDepartmentFurniture.pdf

 

The estimated financial impact to the District will be $8,080,000. The funding source will come from the general fund (school budgets only), grant funds and the capital budget for approved construction projects including the SMART Program. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award.

 

EE-4. Recommendation for First Renewal and Additional Spending Authority - 18-142R - Vehicle Parts, Supplies and Related Items (Supporting Docs)

 

Approve the recommendation for the First Renewal and additional spending authority for the above-referenced Invitation to Bid(ITB). Contract Term: January 1, 2018 through December 31, 2021, Four (4) Years; User Department: Student Transportation & Fleet Services (STFS); Additional Award Amount: $1,530,000: New Award Amount: $9,430,000; Awarded Vendor(s): Eleven (11): Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 18-142R - Vehicle Parts, Supplies, and Related Items for one (1) additional year, January 1, 2021 through December 31, 2021, and request additional spending authority of $1,530,000. Per Bid Special Condition 5 which states that "The Term of the Bid shall be for three (3) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-142R_Vehicle_Parts_Supplies,andRelatedItems.pdf

 

The estimated financial impact to the District will be $1,530,000. The contract award amount was for $7,900,000. The request is to increase the spending authority by $1,530,000, bringing the new contract value to $9,430,000. The funding source will come from STFS's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-5. Approve the First Renewal and Additional Spending Authority for Invitation to Bid (ITB) - 18-129V - Automated External Defibrillators (AED) & Supplies (Supporting Docs)

 

Approve the recommendation to exercise the First Renewal option and additional spending authority for Invitation to Bid (ITB) 18-129V and approve additional funding in the amount of $479,548; Contract Term: January 1, 2018 through December 31, 2021, Three (3) years; User Department: Environmental Health & Safety (EH&S); Additional Award Amount $400,000; New Award Amount: $650,000; Awarded Vendor(s): One Beat CPR Learning Center, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The renewal of this ITB will allow The School Board of Broward County, Florida (SBBC), to continue purchasing Automated External Defibrillators (AED) and supplies. According to a new ruling from Florida Legislative House Bill 7011, beginning June 1, 2021, a school employee or volunteer with current training in cardiopulmonary resuscitation and use of a defibrillator must be present at each athletic event during and outside of the school year, including athletic contests, practices, workouts, and conditioning sessions. The Bill also states that an AED Machine must be present at each of these events. That means that every sports activity coinciding at a site must have a dedicated AED in each area.

 

A copy of the ITB documents is available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_18-129V_AutomatedExternalDefibrillators(AED)EquipmentandSupplies.pdf

 

The additional financial impact to the District will be $400,000. The contract award amount was $250,000. The request is to increase the spending authority by $400,000, bringing the new contract value to $650,000. This request also considers the purchases to fulfill the Athletics & Student Support Department according to the new House Bill 7011 requirements. Funds for this Bid will come from the Environmental Health & Safety Department's operating budget, with the additional $479,548 coming from the unallocated Capital Projects Reserve. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation to Approve Agreement - FY21-190 - Scholastic Rising K (Supporting Docs)

 

REVISED

 

Approve the recommendation of the above-referenced Agreement. Contract Term: Upon commencement by both parties through June 30, 2021, Eight (8) Months; User Department: Elementary Learning; Award Amount: $652,175; Awarded Vendor(s); Scholastic Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The agreement will provide webinars to teachers and administrators, digital learning and high-quality eBooks, and physical books to families participating in the Rising Kindergarten Launch and Learn Program. The curriculum will be designed to engage incoming kindergarten students in developing reading, writing, and critical thinking skills via multi-sensory instruction and methodologies, including visual, auditory, kinesthetic, and tactile strategies.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $652,175. The funding source will come from the Elementary and Secondary School Emergency Relief fund and Coronavirus Aid, Relief and Economic Security (CARES) Act, and the Innovative Learning Department's budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation to Approve First Amendment and Additional Spending Authority - FY20-090 - Istation Dual Language Program (Supporting Docs)

 

Approve the recommendation of the above-referenced First Amendment, Renewal and Additional Spending Authority. Contract Term: December 10, 2019 through November 30, 2021, Two (2) Years; User Department: Bilingual/ESOL; Additional Requested Amount: $171,383; New Award Amount: $322,633; Awarded Vendor(s): Imagination Station, Inc. d/b/a Istation; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Istation Reading en Español is a Spanish reading curriculum and instruction, providing authentic Spanish literacy instruction and intervention. Built by Spanish-language educators, the engaging computer-adaptive activities assess learners' literacy skills in Spanish before students are seamlessly placed in high-interest, interactive online instruction.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $171,383. The contract award amount was for $151,250. The request is to increase the spending authority by $171,383, bringing the new contract value to $322,633. The funding source will come from the Title III, Part A Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Recommendation to Approve Fourth Amendment, Renewal, and Additional Spending Authority - 57-083E - Technical Industry Certification and Digital Tool Licensing (Supporting Docs)

 

Approve the recommendation of the above-referenced Fourth Amendment, Renewal, and Additional Spending Authority. Contract Term: December 7, 2016 through December 6, 2021, Five (5) Years; User Department: Career, Technical, Adult & Community Education (CTACE); Additional Requested Amount: $833,040; New Award Amount: $4,420,298; Awarded Vendor(s): NCS Pearson, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Certiport, a business of NCS Pearson, Inc. is the industry certification and Digital Tool Licensing agency that provides students in the District with the required skills for industry certification exams, unlimited online practice as well as 108,000 actual industry certification exams. These are accessible for all students in career and technical programs in the District's middle, high and technical magnet high schools.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the Original Executed Documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/OriginalExecutedDocuments_57-083E.pdf

 

The estimated financial impact to the District will be $833,040. The contract award amount was for $3,587,258. The request is to increase the spending authority by $833,040, bringing the new contract value to $4,420,298. The funding source will come from the Carl D. Perkins Secondary Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Recommendation to Approve Agreement - FY21-191 - Scholastic GEERS (Supporting Docs)

 

Approve the recommendation of the above-referenced Agreement. Contract Term: Upon commencement by both parties through June 30, 2021, Eight (8) Months; User Department: Elementary Learning; Award Amount: $1,049,440; Awarded Vendor(s); Scholastic Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The agreement will provide books and resources to families identified as meeting the following eligibilities: Students in K-3 identified by their Tier 3 status indicating a substantial deficiency in Reading from the District's RtI/MTSS database (BASIS) and Students in grades 4 and 5 with a Level 1 or 2 at a D, F, or Low three hundred (300) school identified through 2019 FSA data.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,049,440. The funding source will come from the Elementary and Secondary School Emergency Relief fund and Coronavirus Aid, Relief and Economic Security (CARES) Act. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-10. Recommendation to Approve Agreement - FY21-187 - Curriculum for Students with Significant Cognitive Disabilities (Supporting Docs)

 

Approve the recommendation of the above-referenced Agreement. Contract Term: Upon commencement of both parties through October 31, 2021, One (1) Year; User Department: Exceptional Student Learning Support (ESLS); Award Amount: $681,820; Awarded Vendor(s); N2Y, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The N2Y total solutions program includes Unique Learning Systems, Positivity, SymbolStix, and L3, which has extensive evidence of effectiveness showing increases in student academic, social-emotional, independent functioning, and communication skills. The Solution provides students with cognitive disabilities in grades Pre-K through Transition a variety of differentiated, standards-aligned content enhanced by powerful assessments, data tools, and evidence-based instructional support aligned to the District's expectation for high-quality instruction.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $681,820. The funding source will come from General funds. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-11. Recommendation for Additional Spending Authority - 19-002V - Employee Uniforms & School Apparel (Catalog) (Supporting Docs)

 

Approve the recommendation for additional spending authority for the above-referenced Invitation to Bid (ITB). Contract Term: May 1, 2018 through April 30, 2021, Three (3) years; User Department: Safety, Security & Emergency Preparedness (SSEP); Additional Requested Amount: $210,000; New Award Amount: $885,000; Awarded Vendor(s): Custom Sportswear, Inc.; In Unison School Apparel, LLC; Neff Motivation, Inc. d/b/a The Neff Company; Suncoast Marketing, Inc.; The Players Connection of Florida, LLC; Three60Printing, LLC; Small/Minority/Women Business Enterprise Vendor(s): The Players Connection of Florida, LLC; Three60Printing, LLC.

 

This ITB is used District-wide and it allows the departments and schools to purchase employee uniforms consisting of pants, T-shirts, polo shirts, and uniform type apparel with embroidery and/or logo for customized purchases, school apparel for cafeteria workers from Food & Nutrition Services, Campus Monitors, Security Specialists and others from the SSEP Department. These uniforms are ordered throughout the year to fill in for missing sizes, support turnover, etc. This request is solely considering the purchases placed to fulfill the SSEP Department's needs.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_19-002V_EmployeeUniformsandSchoolApparel.pdf

 

The estimated financial impact to the District will be $210,000. The contract award amount was $675,000. The request is to increase the spending authority by $210,000, bringing the new contract value to $885,000.The funding source will come from the schools' and departments' operating budgets; however, the additional amount requested will be funded by Safety, Security & Emergency Preparedness budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Piggyback Recommendation of $500,000 or Less - FY21-176 - Rental Vehicles (Supporting Docs)

 

Approve the recommendation to make a piggyback award to the vendor awarded by the Florida Department of Management Services for the Rental Vehicles Bid 78111808-20-1. Contract Term: October 20, 2020 through September 30, 2025, Five (5) Years; User Department: District-wide; Award Amount: $56,220; Awarded Vendor(s): Avis Budget Group, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Purchasing Policy 3320, Part II, Section M, permits the District to piggyback on contracts awarded by Public or Governmental Agencies, or other School Districts. This Invitation to Bid was awarded by the Florida Department of Management Services and will allow the District to lease vehicles and passenger vans for the required travel by district staff and school athletic programs and events.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_56-047R_RentalVehicle.pdf

 

The estimated financial impact to the District will be $56,220. The funding source will come from the schools' and departments' operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Second Amendment to the Subaward Agreement with the University of Chicago (Supporting Docs)

 

Approve the Second Amendment between The School Board of Broward County, Florida, and the University of Chicago. The Agreement begins the day of School Board approval and ends October 31, 2021.

 

The funded research project aims to increase the frequency and quality of Broward County Public Schools elementary teachers (grades K-5) enactment of three specific key practices to support elementary students' critical thinking. Additionally, it seeks to uncover the factors that may increase teachers' implementation of these practices. This project is interested in understanding how teacher facilitation of student engagement in critical thinking spreads across teachers and schools within the District. As such, staff will investigate the District's organizational readiness and willingness to support teachers' implementation of the studies' practices with students.

 

The Agreement for this contract was approved by the School Board on December 4, 2018. The Second Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel and will be executed after Board approval.

 

With this Amendment, the final $94,724 increases the award from $349,875 to the total award of $444,599 for expenditures. The source of funds is the University of Chicago from its Hewlett Foundation grant award. There is no additional financial impact to the District.

 

EE-14. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-I): A. Broward County Farm Bureau…, $250 (requested) B. Cigna Foundation, $10,000 (requested) C. GenYouth Foundation, $2,000 (awarded) D. Hearst Foundation, $150,000 (requested) E. Miami Dolphins Foundation, $100,000 (awarded) F. National Science Foundation…(1), $420,244 (requested) G. National Science Foundation…(2), $1,500,000 (requested) H. National Science Foundation…(3), $828,751 (requested) I. Whole Kids Foundation, $3,000 (awarded)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if all projects are awarded is $3,014,245 from various sources.

 

EE-15. Recommendation for Additional Spending Authority - AG20-036 - Instructional Materials Five -Year Plan School Year 2020-2025 (Supporting Docs)

 

ADDED

 

Approve the above-referenced recommendation of Additional Spending Authority. Contract Term: July 1, 2019 through June 30, 2024, Five (5) Years; User Department: Innovative Learning; Additional Requested Amount: $2,424,541; New Award Amount: $10,987,819; Awarded Vendor(s): Various; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the Additional Spending Authority for the Five-Year Instructional Materials Implementation plan resulting from the revised Florida instructional materials adoption schedule for adoption years 2019-2020 through 2024-2025. The need for additional spending authority results from unforeseen additional instructional materials and their digital counterparts that are needed to fill in the remaining gap years for mathematics, as well as additional materials for Dual Language programs, all needed for eLearning due to COVID-19. The items include HMH Math Algebra 2 and Geometry Honors, Study Edge (Algebra Nation), Dual Language Go Math in Spanish, and Teacher Created Materials for Dual Language Social Studies.

 

The estimated financial impact to the District will be $2,424,541. The contract award amount was for $8,563,278. The request is to increase the spending authority by $2,424,541, bringing the new contract value to $10,987,819. The funding source will come from the Florida Department of Education's categorical instructional materials allocation. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-16. Recommendation to Approve Agreements - School Resource Officer (SRO) Program 2020-2021 (Supporting Docs)

 

ADDED

 

Approve the recommendation to award the above-referenced SRO Agreements for Law Enforcement Officers. Contract Term: August 19, 2020 through June 9, 2021, Ten (10) Months; User Department: Special Investigative Unit (SIU); Award Amount: $1,740,000; Awarded Vendor(s): City of Miramar; City of Fort Lauderdale; Small/Minority/Women Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, desires to have SRO's to provide security and crime prevention for schools within the jurisdiction of the city agencies.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,740,000. The funding source will come from the Safe Schools Allocation operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Robert W. Runcie vs. Micah Demetrius Harrell - Agreed Final Order (Supporting Docs)

 

Approve the Agreed Final Order in case of Robert Runcie vs. Micah Harrell, to terminate the teacher, Micah Demetrius Harrell, based on the action in the Amended Administrative Complaint.

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Schools Surveillance Camera System Access Agreement (Supporting Docs)

 

ADDED

 

Approve the agreement between The School Board of Broward County, Florida (SBBC), and the City of Fort Lauderdale, Florida.

 

In an effort to enhance law enforcement and fire safety personnel response to emergencies at District schools or facilities, staff has collaborated with the Broward County Chiefs of Police Association to develop a template agreement for access to real-time (live) video feeds. The template articulates the use cases and restrictions to accessing District video surveillance cameras. The terms are the same as previously Board approved video surveillance agreements with other municipalities.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Campus Options - Bennett Elementary School - Fort Lauderdale - SMART Program Renovations (Supporting Docs)

 

Staff requests Board approval of the Two-Phased Campus Options approach for Bennett Elementary School, See Exhibit 1 (Executive Summary) for additional details.

 

See Exhibit 1 (Executive Summary) for details.

 

This project has been appropriated int the Adopted District Educational Facilities Plan (September 1, 2020). There is no current impact to the project budget. There is a potential future impact to the project budget.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB 19-160C - Boyd H. Anderson High School - Lauderdale Lakes - West Construction, Inc. - SMART Program Renovations - Project No. P.001846 (Supporting Docs)

 

Approve the Construction Agreement with West Construction, Inc. for the lump sum amount of $7,683,274.87 and approve additional funding in the amount of $5,059,254.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this item is $7,683,274.87. This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is an additional impact to the project budget. These funds in the amount of $5,059,254 will come from the Capital Projects Reserve. This increases the project from $5,274,000 to $10,333,254.

 

JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB 21-092 - Gulfstream Academy of Hallandale Beach K-8 (f.k.a. Hallandale Elementary) - Hallandale Beach - Advanced Roofing, Inc. - SMART Program Renovations - Project No. P.002072 (Supporting Docs)

 

Approve the Construction Agreement with Advanced Roofing, Inc. for the lump sum amount of $1,740,306 and approve additional funding in the amount of $1,144,821.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this item is $1,740,306. This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is an additional impact to the project budget. These funds in the amount of $1,144,821 will come from the Capital Projects Reserve. This increases the project from $1,090,000 to $2,234,821.

 

JJ-3. Construction Bid Recommendation of $500,000 or Greater - ITB FY21-024 - Park Ridge Elementary School - Deerfield Beach - Hedrick Brothers Construction Co., Inc. - SMART Program Renovations - Project No. P.001844 (Supporting Docs)

 

Approve the Construction Agreement with Hedrick Brothers Construction Co., Inc. for the lump sum amount of $2,645,532 and approve additional funding in the amount of $1,318,309.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of General the Counsel.

 

The financial impact of approving this item is $2,645,532. This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is an additional impact to the project budget. These funds in the amount of $1,318,309 will come from the Capital Projects Reserve. This increases the project from $2,184,000 to $3,502,309.

 

JJ-4. Construction Bid Recommendation of $500,000 or Greater - ITB FY21-019-REBID - Bair Middle School - Sunrise - Danto Builders, LLC - SMART Program Renovations - Project No. P.002044 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Danto Builders, LLC for the lump sum amount of $741,335. No additional funding is required for this project.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this item is $741,335. This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is a positive impact to the project budget. Funds in the amount of $251,530 will be returned to the SMART Program Reserve. This reduces the project from $1,517,000 to $1,265,470.

 

JJ-5. Second Amendment to PSA-D.L. Fields Consultants, LLC d/b/a DLFC Architects-Pkg B: Lauderhill Comm School at Park Lakes LC (f.k.a Castle Hill Annex)-P.002092-Cross Creek School-P.002081-SMART Program Renovations - RFQ 18-131C (Supporting Docs)

 

Approve the Second Amendment to the Professional Services Agreement dated March 20, 2018, with DLFC Architects, Package B: Lauderhill Community School at Park Lakes Learning Center, Project No. P.002092 and Cross Creek School, SMART Program Renovations, RFQ 18-131C.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the project budget.

 

JJ-6. Third Amendment to the Professional Services Agreement - M.C. Harry and Associates, Inc. - Broadview Elementary School - Pompano Beach - Project No. P.001638 - SMART Program Renovations - RFQ 16-083F (Supporting Docs)

 

Approve the Third Amendment in the amount of $158,358 to the Professional Services Agreement dated June 21, 2016 with M.C. Harry and Associates, Inc., Broadview Elementary School, Project No. P.001638, SMART Program Renovations, RFQ 16-083F.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the project budget.

 

JJ-7. Change Order #2 - Gulfstream Academy of Hallandale Beach K-8 (f.k.a. Hallandale Adult & Community Center) - Hallandale - Thornton Construction Company, Inc. - SMART Program Renovations - Project No. P.001822 (Supporting Docs)

 

Approve Change Order #2, Gulfstream Academy of Hallandale Beach K-8, Thornton Construction Company, Inc., SMART Program Renovations, Project No. P.001822, in the amount of $19,144 and no change in contract duration.

 

Change Order #2 $19,144/ 0 days

Gulfstream Academy of Hallandale Beach K-8

Thornton Construction Company

SMART Program Renovations

Project No. P.001822

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the budget.

 

JJ-8. Change Order #2 - Bright Horizons Center - Pompano Beach - LEGO Construction Co. - SMART Program Renovations - Project No. P.001974 (Supporting Docs)

 

Approve Change Order #2, Bright Horizons Center, LEGO Construction Co., SMART Program Renovations, Project No. P.001974, in the amount of $12,510 and no change in contract duration.

 

Change Order #2 $12,510/ 0 days

Bright Horizons Center

LEGO Construction Co.

SMART Program Renovations

Project No. P.001974

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the budget.

 

JJ-9. Change Order #2 - Lake Forest Elementary School - Pembroke Park - Advanced Roofing Inc. - SMART Program Renovations - Project No. P.001886 (Supporting Docs)

 

Approve Change Order #2, Lake Forest Elementary School, Advanced Roofing Inc., SMART Program Renovations, Project No. P.001886, and a credit in the amount of $122,661 and no change in contract duration.

 

Change Order #2 $(122,661) / 0 days

Lake Forest Elementary School

Advanced Roofing Inc.

SMART Program Renovations

Project No. P.001886

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the budget.

 

JJ-10. Change Order #2 - Falcon Cove Middle School - Weston - OHL Building, Inc. - SMART Program Renovations - Project No. P.001902 (Supporting Docs)

 

Approve Change Order #2, Falcon Cove Middle School, OHL Building, Inc., SMART Program Renovations, Project No. P.001902, in the amount of $39,180 and no change in contract duration.

 

Change Order #2 $39,180 / 0 days

Falcon Cove Middle School

OHL Building, Inc.

SMART Program Renovations

Project No. P.001902

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the budget.

 

JJ-11. Change Order #4 - Annabel C. Perry PreK-8 - Miramar - DiPompeo Construction Corporation - SMART Program Renovations - Project No. P.001728 (Supporting Docs)

 

Approve Change Order #4, Annabel C. Perry PreK-8, DiPompeo Construction Corporation, SMART Program Renovations, Project No. P.001728, in the amount of $6,353 and 139 days in contract duration.

 

Change Order #4 $6,353 / 139 days

Annabel C. Perry PreK-8

DiPompeo Construction Corporation

SMART Program Renovations

Project No. P.001728

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the budget.

 

JJ-12. Final Acceptance and Final Release of Retainage - LEGO Construction Co. - Cypress Elementary School - Pompano Beach - SMART Program Renovations - Project No. P.001412 (Supporting Docs)

 

Approve the Final Acceptance and Final Release of Retainage in the amount of $148,453 for Cypress Elementary School, LEGO Construction Co., SMART Program Renovations, Project No. P.001412.

 

Final Acceptance and Final Release of Retainage - LEGO Construction Co. has completed the scope of their contract.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the project budget.

 

JJ-13. Final Acceptance and Final Release of Retainage - LEGO Construction Co. - Coconut Creek Elementary School - Coconut Creek - SMART Program Renovations - Project No. P.001413 (Supporting Docs)

 

Approve the Final Acceptance and approve the Final Release of Retainage in the amount of $195,981.70 for Coconut Creek Elementary School, LEGO Construction Co., SMART Program Renovations, Project No. P.001413.

 

Final Acceptance and Final Release of Retainage - LEGO Construction Co. has completed the scope of their contract.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 1, 2020). There is no impact to the project budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Temporary Access Agreement with the City of Coral Springs (Supporting Docs)

 

Approve the Temporary Access Agreement between The School Board of Broward County, Florida and the City of Coral Springs to rehabilitate the existing lift station adjacent to James S. Hunt Elementary School.

 

This Temporary Access Agreement will allow the City to utilize a portion of James S. Hunt Elementary School's parking lot for staging and storing materials and heavy equipment which will allow the City to rehabilitate the existing fifty (50) year old nearby lift station.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the School District; therefore, this item does not require a collaboration form from the Capital Budget Department.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Concession Agreement with the City of Coral Springs for Food and Beverage Service at the Sportsplex (Supporting Docs)

 

Approve the Concession Agreement between the City of Coral Springs and The School Board of Broward County, Florida for Food and Beverage Service at the Sportsplex Athletic Fields.

 

Coral Glades High School (School) feels it would be beneficial to utilize the Sportsplex to generate income for the School's activities and athletics programs, which would subsequently be used to benefit its students.

 

This Concession Agreement between the City of Coral Springs and The School Board of Broward County, Florida for Food and Beverage Service at the Sportsplex Athletic Fields has been reviewed and approved as to form and legal content by the Office of the General Counsel, and the Agreement will be executed by the City of Coral Springs, Florida after School Board approval.

 

It is anticipated that there would be a positive financial impact to Broward County Public Schools, however, the specific financial amount is unknown at this time.

 

LL-2. Facility Use Letter Agreement By and Between Miami Beckham United and The School Board of Broward County, Florida (Supporting Docs)

 

ADDED

 

Approve a facility use letter agreement for Stadium to conduct football games on October 29, 2020, October 30, 2020, November 20, 2020 and November 21, 2020.

 

The following four football games are scheduled to be played at the Stadium: Fort Lauderdale High vs. Dillard High on October 29, 2020; Stranahan High vs. Deerfield Beach High on October 30, 2020; Fort Lauderdale High vs. Stranahan High on November 20, 2020 and Dillard High vs. Blanche Ely High on November 21, 2020. Due to the fact that neither Fort Lauderdale High nor Stranahan High have an on-campus stadium, these home games for each high school will be played at the Stadium.

 

The Agreement will be executed by Miami Beckham United following School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

Costs associated with conducting four football games is $9,200 and will be paid from game ticket revenue by the Office of Athletics and Student Activities.

 

ATTORNEY CLIENT SESSION(S)

 

The General Counsel's Office has requested an attorney-client session for this Special School Board meeting.  The private session has been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation which is consolidated for discovery purposes and pending against The School Board of Broward County, Florida, before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida under Case No. CACE 19-80000 (26):

Alyssa Alhadeff, Case No. 19-008077; Ashley Baez, Case No. 19-007722; Scott Beigel, Case No. 19-007939; Anthony Borges, Case No. 18-008568; Felicia Burgin, Case No. 19-024161; Isabel Chequer, Case No. 19-007725; J.A. Colton, Case No. 20-009412; Martin Duque-Anguiano, Case No. 20-001328; Nicholas And Alexander Dworet, Case No. 19-007699; Melissa Feis, as Personal Representative of the Estate of Aaron Feis, Case No. 20-002525; Samantha Fuentes, Case No. 19-007920; Guilia Garcia, Case No. 20-008824; Samantha Grady, Case No. 19-008062; Jaime Guttenberg, Case No. 19-007720; Nicole Cook and Igal Hebron on behalf of E. H., Case No. 19 026407; Mollie Henderson and Joseph Vann Henderson on behalf of J.H. Case No. 19-026074; Debra Hixon, as Personal Representative of The Estate of Christopher Hixon, Case No. 20-002527; Luke Hoyer, Case No. 19-019402; Marian Kabachenko, Case No. 19-026654; Kyle Laman, Case No. 19-007924; Stacey Lippel, Case No. 19-007784; Craig London on behalf of Zachary London; Aimee Schwartz on behalf of Jacob Schwartz; Monica Kelley on behalf of Nicole Carrillo; Michelle Barrack on behalf of Samara Barrack; Alejandra Alvarez on behalf of Victoria Alvarez; Beatriz Colon on behalf of Emely Vazquez; Joel Leffler on behalf of Chloe Leffler; and Lucio Carrillo, Case No. 19-012876; Cara Marie Loughran, Case No. 19-024907; Madison King, Case No. 19-026599; Kayden Korr, Case No. 19-024120; Samantha Mayor, Case No. 19-008071; Daniela Menescal, Case No. 19-012884; Gina Rose Montalto, Case No. 19-007737; Joaquin Oliver, Case No. 19-007802; William Olson, Case No. 19-007696; Graham/Jonnell Perkovich, on behalf of A.P., Case No. 19-001507; Alaina Petty, Case No. 19-023307; Meadow Pollack, Case No. 18-009607; Helena Ramsay, Case No. 19-007727; Alex Schachter, Case No. 19-007723; Carmen Schentrup, Case No. 19-007736; Elizabeth Stout, Case No. 19-024068; Dominic Timpone, Case No. 19-024043; Peter Wang, Case No. 19-007733; Alessandra Weber, Case No. 20-008819; Benjamin Wikander, Case No. 19-007732; Madeline Wilford, Case No. 19-026088; and Tia-Bell Williams on behalf of M.W., Case No. 19-007272.  The following persons will attend this attorney-client session: School Board Members Donna P. Korn, Chair; Dr. Rosalind Osgood, Vice Chair; Robin Bartleman; Heather P. Brinkworth; Patricia Good; Laurie Rich Levinson; Ann Murray; Nora Rupert; Robert W. Runcie, Superintendent of Schools; Eugene K. Pettis, Esq.; Debra P. Klauber, Esq.; and Barbara J. Myrick, Esq.

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.