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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

 

REGULAR SCHOOL BOARD MEETING

 

TUESDAY, SEPTEMBER 15, 2020 - 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Board Room

Fort Lauderdale, Florida

 

AGENDA FOR REGULAR MEETING

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

This advertised Regular School Board Meeting will be conducted by Board Members via electronic communication. The meeting will also be live streamed. Due to Broward County Administrator's Emergency Order 20-150, public comments will be accepted on all agenda items in the following manner: Any person may present live comments by attending the KC Wright Administration Building's Board Room at 600 Southeast Third Avenue, Fort Lauderdale, FL 33301. In accordance with the Centers for Disease Control and Prevention (CDC) guidelines each person will be required to wear a face covering for their nose and mouth (individuals are responsible for providing their own mask) and remain at least six (6) feet from other attendees upon arrival as they enter the KCW Building and until his/her departure. You may also submit written comments to: Noemi Gutierrez, Supervisor, Official School Board Records, 600 Southeast Third Avenue, Fort Lauderdale, FL 33301 or by e-mail to PublicComment@browardschools.com no later than two (2) hours in advance of the published time of this Regular School Board Meeting. Anonymous comments will not be accepted; therefore, each written comment must include the person's name and address. Pursuant to School Board Policy 1100A, in the event a large group of individuals (more than twenty (20)) sign-up to speak on one agenda item, the Board Chair has the authority to adjust the time limit for each speaker to speak less than the three (3) minutes (which is approximately 400 words) usually permitted, and/or limit the overall time speakers will be heard on that item. A maximum of the first ten (10) written submissions (equaling 30 minutes) that address the School Board on general matters of public relevance (non-agenda items) will also be accepted and read into the record. Each submission should specify a topic of the matter being shared and must adhere to the approximately 400 word maximum as noted above.

 

September 15, 2020

 

ITEMS:

EE-5. Recommendation for First Renewal and Reduction of Spending Authority - 18-095R - Concrete Cutting & Core Drilling Services   (WITHDRAWN)

LL-2. Concession Agreement with the City of Coral Springs for Food and Beverage Service at the Sportsplex   (WITHDRAWN)

 

September 11, 2020

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2020-2021 School Year   (REVISED)

EE-10. Recommendation to Approve First Amendment and Additional Spending Authority - FY20-169 - Elementary Literacy Support Program   (ADDED)

EE-11. Recommendation to Approve Agreement - FY21-155 - Dual Enrollment Articulation Arizona State University (ASU)   (ADDED)

EE-12. Recommendation to Approve Agreement - FY21-164 - i-Ready Curriculum Software   (ADDED)

LL-1. Concession Agreement with the City of Coral Springs for Food and Beverage Service at The Sportsplex (POSTPONED 9/1/20)   (ADDED/MEMO TO VOTE DOWN)

LL-2. Concession Agreement with the City of Coral Springs for Food and Beverage Service at the Sportsplex   (ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

June 9, 2020 - School Board Operational Meeting (Supporting Docs)

June 23, 2020 - Special School Board Meeting (Supporting Docs)

September 1, 2020 - Special - Expulsions

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

COMMITTEE REPORTS

 

10:30 A.M.  (Committee Reports listed on the Regular School Board Meeting agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

CONSENT AGENDA

 

REPORTS

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M. (Public Speakers listed on the Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personal Recommendations for Instructional Appointments and Leaves 2020/2021 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2020/2021 appointments and leaves as listed in the Executive Summary and respective lists for instructional staff. All Recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for the Instructional Separation of Employment or Discipline for the 2020/2021 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The personnel recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements

2. Instructional Suspensions, Terminations, and released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2020-2021 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2020-2021 school/fiscal year for all appointments through June 30, 2021.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2020-2021 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 6 (Supporting Docs)

 

Approve the recommended Supplemental Pay Positions of employees for the 2020/2021 school/ fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2020/2021 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

Supplement amounts can be found at https://www.browardschools.com/Page/31928

 

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210. Supplements. Individuals listed meet the requirements for the Supplemental Positions.

 

Funding has been budgeted in the 2020/2021 school/fiscal year for all supplements through June 30, 2021.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Final Adoption of Policy 1401 Naming/Renaming School Board Owned-Facilities (Supporting Docs)

 

To adopt Policy 1401 Naming/Renaming School Board Owned-Facilities at this final reading.

 

Pursuant to Board Member request, Policy 1401 was reviewed to clarify provisions for the naming/renaming of School Board-owned facilities. Ultimately, the recommended changes to policy language included: (a) adding a statement to prohibit the use of any blatant or inferences of racial connotations or negative history towards any group; and (b) the deletion of the provision that banned the naming/renaming of facilities to include the specific names of cities.

 

Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making. Revisions were discussed at the first Board Workshop on June 30, 2020 and at the second Rule Development Board Workshop on August 11, 2020.

 

There is no financial impact to the district.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Supplier Diversity Outreach Program as of August 31, 2020 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Summary of Progress.

 

The SDOP Summary of Progress provides The School Board of Broward County, Florida an update on the continual progress of the program.

 

There is no financial impact to the District.

 

E-2. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and School Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on August 26, 2020 to review staff's recommendations concerning pre-qualification applications.

 

There is no financial impact to the District.

 

E-3. Recommendation of $500,000 or Less - FY21-031 - Retirement Plan Administration and Investment Management Services (Supporting Docs)

 

Approve the recommendation to award the above contract for the above-referenced Request for Proposal (RFP) to BENCOR, Inc. Contract Term: January 1, 2021 through December 31, 2023, Three (3) Years; User Department: Benefits; Award Amount: None; Awarded Vendor(s): BENCOR, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida (SBBC), received responses from six (6) proposers for RFP FY21-031 - Retirement Plan Administration and Investment Management Services. The BENCOR National Plan includes two (2) tax-qualified, defined-Contribution Retirement Investment Plans, which have been approved by the Internal Revenue Service.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY21-031_RetirementPlanAdmandInvestmentManagementServices.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-4. Recommendation to Approve Agreement - RFQ20-010 - Third Party Administrator for Tax Sheltered Annuities for School Board Employees (Supporting Docs)

 

Approve the Agreement for TSA Consulting Group, Inc. Contract Term: January 1, 2021 through December 31, 2023, Three (3) Years with two (2), one (1) year renewal options; User Department: Benefits; Award Amount: None; Awarded Vendor(s): TSA Consulting Group, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The Single-Source Notice Solicitation RFQ20-010 - Third Party Administrator for Tax Sheltered Annuities for School Board Employees was released on February 11, 2020. This Request for Quotation was released to search for additional vendors who have the qualifications to provide this service. The District received one (1) response from TSA Consulting Group, Inc. This request is to approve the Agreement with TSA Consulting Group, Inc. for the Third Party Administrator for Tax Sheltered Annuities.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. Administrative Fees are paid by the contracted TSA vendors directly to TSA Consulting Group, Inc.

 

E-5. Recommendation to Approve First Amendment to Agreement - FY20-188 - Mail Processing Equipment & Supplies (Supporting Docs)

 

This request is to approve the First Amendment to the above agreement. Contract Term: March 22, 2020 through February 19, 2022, Two (2) Years; User Department: District-wide; Award Amount $245,000; Awarded Vendor(s): Pitney Bowes Inc.; Neopost USA, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, is piggybacking the State Term Contract No. 44102100-17-1 under Bid ID FY20-188 - Mail Processing Equipment and Supplies. The vendor has requested to change the name Neopost USA, Inc. to Quadient, Inc. An amendment to the State Contract No. 44102100-17-1 has been issued by The Department of Management Services as a name change only. Quadient Inc. will honor and agree to the terms of the State Contract #44102100-17-1. Therefore, an amendment to Bid ID FY201-88 is being presented to the School Board to make this change.

 

This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-6. Recommendation for Second Renewal - 17-118R - Supply and Installation of Sod (Supporting Docs)

 

Approve the recommendation for the second and final renewal for the above Invitation to Bid (ITB). Contract Term: January 19, 2017 through December 31, 2021, Five (5) Years; User Department: Physical Plant Operations (PPO); Award Amount: $1,018,000; Awarded Vendor(s): Mullings Engineering Services - Landscaping Div Inc.; Odums Sod, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Odums Sod, Inc.

 

This request is to renew ITB 17-118R - Supply and Installation of Sod for one (1) additional year, January 1, 2021 through December 31, 2021. Per Bid Special Condition 6 which states that: "The Term of the bid shall be for three (3) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-118R_ITB_Supply&InstallationofSod.pdf

 

There is no additional financial impact to the District.

 

E-7. Recommendation to Reject all Bids - FY21- 126 - SAP Cloud Hosting Provider for SAP (Supporting Docs)

 

SEE ITEM EE-9

 

Approve the recommendation to reject all bids for the above-mentioned Invitation to Bid.

 

In accordance with Section 6A-1.012(12)(c), Florida Administrative Code, and Part II, Section D (1) of Purchasing Policy 3320 and Section 4, General Condition 6 (2) of ITB FY20-126: "In the best interest of The School Board of Broward County, Florida (SBBC), the School Board reserves the right to.... 2) reject any or all bids received when there are sound documented business reasons that serve the best interests of SBBC".

 

It is recommended that all Bids received for ITB FY21-126 be rejected in their entirety to enable the School District to pursue a new solicitation with separate groups.

 

A copy of the IIB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-126_CloudHostingProviderfor SAP.pdf

 

There is no financial impact to the District.

 

E-8. Recommendation to Reject All Proposals - FY21-039 - Structured Cabling and Networking (E-rate) (Supporting Docs)

 

Approve the recommendation to reject all proposals for the above Request for Proposals (RFP).

 

This is a recommendation to reject all proposals. Pursuant to Section 6.8.3.7 of RFP FY21-039, The School Board of Broward County, Florida, may reject all proposals received when there are sound business reasons that serve the best interest of the District.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY21-039_StructuredCablingandNetworking(E-rate).pdf

 

There is no financial impact to the District.

 

E-9. 2024 Strategic Plan - Annual Recalibration Final Draft (Supporting Docs)

 

Approve the updated 2024 Strategic Plan as part of our Annual Recalibration process.

 

Our 2024 Strategic Plan underwent Annual Recalibration over a year-long process facilitated by the Office of Strategic Initiative Management (SIM). This involved collaboration with stakeholders across the District, including students, teachers, school-based and District staff and administrators, families, community members, and local business and non-profit partnering organizations. The Superintendent's Cabinet then served as the Steering Committee for this recalibration process. In particular, the impact of the COVID-19 pandemic on the District was factored accordingly into the realignment of our high level Initiatives and Metrics, as the District now enters Year 2 of plan implementation. The proposed updates were presented and discussed in the 8/25/20 Board Workshop, and feedback received from the Board has since been integrated as appropriate into the final draft.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-N): A. Autism Services Council, $5,000 (requested) B. Florida Department of Education - Adults with Disabilities, $800,000 (requested) C. Florida Department of Education - Computer Science Certification, $789,919 (awarded) D. Florida Department of Education - Rising Kindergarten Program, $1,192,800 (requested) E. Florida Department of Education...Coronavirus Aid..., $2,542,320 (allocated) F. National Center for HIV/AIDS..., $150,000 (requested) G. National Science Teachers Association, $2,597 (awarded) H. No Kid Hungry & Dairy Council of Florida, $1,000 (awarded) List is continued in the Summary Explanation and Background section below.

 

I. Pets in the Classroom, $50 (awarded) J. Project Lead the Way, $15,000 (requested) K. Scotts Miracle-Gro Foundation, $500 (awarded) L. Toshiba Foundation, $3,000 (awarded) M. Verizon Innovative Learning Schools, $25,200,000 (requested) N. Wells Fargo, $5,000 (requested) Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if all projects are awarded is $30,707,186 from various sources.

 

EE-2. Grant Applications - Pre-Submission (Supporting Docs)

 

Approve the submission of the following grant application: A. United States Department of Health and Human Services - Early Head Start Expansion and Child Care Partnership Grant, $11,590,400 (to be requested)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if the project is awarded is $11,590,400 from the United States Department of Health and Human Services.

 

EE-3. First Amendment with the City of Pompano Beach (Supporting Docs)

 

Approve the First Amendment between The School Board of Broward County, Florida (as operator of Blanche Ely High School), and the City of Pompano Beach. The First Amendment begins October 1, 2020, and ends on September 30, 2021.

 

The First Amendment extends the term of the Grant Agreement approved on November 6, 2019, by the School Board and fully executed on December 12, 2019, by the City.

 

The City of Pompano Beach has awarded Blanche Ely High School a grant of $33,000 to support their career readiness program. Program outcomes include: students identify and cultivate skills in their stated area of interest; students work for 15- 20 hours per week for a minimum of 6 weeks and receive comparable pay as it relates the position, and students establish meaningful relationships with industry representatives and build experiences that can be detailed within their resumes.

 

The First Amendment has been approved as to form and legal content by the Office of the General Counsel and will be executed after School Board approval.

 

The positive financial impact is $33,000. There is no additional financial impact to the District.

 

EE-4. Recommendation of $500,000 or Greater - FY21-016 - Group Medical Benefits for School Board Employees (Supporting Docs)

 

Approve the recommendation to award the above contract for the above-referenced Request for Proposal (RFP) to Aetna Life Insurance Company. Contract Term: January 1, 2021 through December 31, 2023, Three (3) Years with an option for two (2) additional one (1) year renewal periods; User Department: Benefits & Employment Services; Award Amount:$31,800,000; Awarded Vendor(s): Aetna Life Insurance Company; Small/Minority/Women Business Enterprise Vendor(s): None.

 

RFP #FY21-016 - Group Medical Benefits for School Board Employees was released on December 17, 2019. The District received three (3) Medical Proposals (Integrated) and one (1) Pharmacy (Carve-out) Proposal. This request is to approve the Agreement of Aetna Life Insurance Company for Group Medical Benefits for School Board Employees.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY21-016_GroupMedicalBenefitsforSchoolBoardEmployees.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District for Administrative Services Fees for the initial term of the Contract is approximately $31,800,000. Projected claims cost for 2021 is approximately $224,000,000. The funding source will come from the Fringe Benefits Clearing Account. The financial impact amount represents an estimated contract value; however, the amount will not exceed the estimated contract award amount.

 

EE-5. Recommendation for First Renewal and Reduction of Spending Authority - 18-095R - Concrete Cutting & Core Drilling Services (Supporting Docs)

 

WITHDRAWN

 

Approve the recommendation for the First Renewal and reduction of spending authority of the above Request for Proposal (RFP). Contract Term: December 6, 2017 through September 30, 2021, Three (3) Years, Nine (9) Months; User Department: Physical Plant Operations (PPO); Reduced Amount: $150,000; New Award Amount: $110,000; Awarded Vendor(s): American Cutting and Drilling Company; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The District received one (1) proposal in response to RFP 18-095R. This Bid will be utilized mainly by PPO on an as-needed/when needed basis to cut, drill, and break concrete at schools and administrative sites throughout the District. The requested spending authority reduction is $150,000.

 

A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-095R_ConcreteCutting&CoreDrillingServices.pdf

 

The reduction of the spending authority is $150,000. The new spending authority will be $110,000.

 

EE-6. Recommendation for First Renewal and Additional Spending Authority - 18-116T - Service and Repair of Septic Tanks, Grease Traps, and Drainfields (Supporting Docs)

 

Approve the recommendation for the First Renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2021, Four (4) Years; User Department: Physical Plant Operations (PPO); Additional Award Amount: $197,000; New Award Amount: $617,000; Awarded Vendor(s): Johnson Environmental Services, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 18-116T - Service and Repair of Septic Tanks, Grease Traps, and Drainfields for one (1) additional year, January 1, 2021 through December 31, 2021, and request additional spending authority of $197,000. Per Bid Special Condition 5 which states that: "The Term of the bid shall be for three (3) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_18-116T_ServiceandRepairofSepticTanks,GreaseTraps,andDrainfields.pdf

 

The estimated financial impact to the District will be $197,000. The contract award amount was $420,000. The request is to increase the spending authority by $197,000, bringing the new contract value to $617,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation of $500,000 or Less - FY21-144 - Theater Dimming Racks and Related Stage Lighting Equipment (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 1, 2020, through September 30, 2023, Three (3) Years, with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $264,000; Awarded Vendor(s): Miami Stagecraft, Inc.; Pro Sound, Inc. d/b/a Stage Equipment and Lighting; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) responses for ITB FY21-144 - Theater Dimming racks and Related Stage Lighting Equipment. This ITB will be utilized by PPO for installation and replacement of aging theater dimmer racks and stage lighting equipment.

 

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-144_TheaterDimmingRacksandRelatedStageLightingEquipment.pdf

 

The estimated financial impact to the District will be $264,000. Due to the COVID-19, the spending authority requested covers the estimated amount projected for the first twelve (12) months; therefore, additional spending authority, to cover the remaining term of the ITB will be requested in a future date. The funding source will come from PPO’s operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Recommendation for First Renewal and Additional Spending Authority - FY20-120 - Fertilizers, Pesticides, & Lawn Chemicals (Supporting Docs)

 

Approve the recommendation for the First Renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: November 1, 2019 through October 30, 2021, Two (2) Years; User Department: Physical Plant Operations (PPO); Additional Award Amount: $372,000: New Award Amount: $722,000; Awarded Vendor(s): Diamond R Fertilizer Co., Inc.; Florida Irrigation Supply, Inc. d/b/a FIS Outdoor, Inc.; Harrell's, Inc.; Mar Green Resources, LLC; Siteone Landscape Supply, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB FY20-120 - Fertilizers, Pesticides, & Lawn Chemicals for one (1) additional year, October 31, 2020 through October 30, 2021, and request additional spending authority of $372,000. Per Bid Special Condition 5 which states that: "The Term of the bid shall be for one (1) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-120_Fertilizers,Pesticides,&LawnChemical.pdf

 

The financial impact to the District will be $372,000. The contract award amount was $350,000. The request is to increase the spending authority by $372,000, bringing the new contract value to $722,000. The funding source will come from the PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Recommendation to Approve First Amendment and Additional Spending Authority - 58-065E - Cloud Hosting Provider for SAP (Supporting Docs)

 

SEE ITEM E-7

 

Approve the recommendation to approve the First Amendment to renew the agreement with additional spending authority. Contract Term: September 19, 2017 through September 18, 2021, Four (4) Years; User Department: Information Technology; Additional Requested Amount: $1,700,000; New Award Amount: $5,450,755; Awarded Vendor(s): Virtustream, LLC.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the First Amendment, renewing the Virtustream, LLC. Agreement to allow continued use of SAP Cloud Hosting

services and hardware.

 

The First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,700,000. The contract award amount was for $3,750,755. The request is to increase the spending authority by $1,700,000, bringing the new contract value to $5,450,755. The funding source will come from the Information Technology Operating budget.

 

The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-10. Recommendation to Approve First Amendment and Additional Spending Authority - FY20-169 - Elementary Literacy Support Program (Supporting Docs)

 

ADDED

 

Approve the recommendation of the above First Amendment and Additional Spending Authority. Contract Term: July 1, 2019 through June 30, 2021, Two (2) Years; User Department: Early Learning Language Acquisition; Additional Requested Amount: $907,000; New Award Amount: $1,888,864; Awarded Vendor(s): Children's Literacy Initiative Corporation; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Children's Literacy Initiative (CLI) is a non-profit organization focused on strengthening education in the U.S. by ensuring students can read by the end of third grade. The purpose of the Amendment is to include a revision of the term of the Agreement to commence on July 1, 2019, and conclude June 30, 2021, and an increase in spending authority. 

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $907,000. The contract award amount was for $981,864. The request is to increase the spending authority by $981,864, bringing the new contract value to $1,888,864. The funding source will come from the Title One Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-11. Recommendation to Approve Agreement - FY21-155 - Dual Enrollment Articulation Arizona State University (ASU) (Supporting Docs)

 

ADDED

 

Approve the recommendation of the above Agreement. Contract Term: Last date signed by all parties through July 31, 2021, Ten (10) Months; User Department: Secondary Learning; Award Amount: $25,000; Awarded Vendor(s); Arizona State University; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The Dual Enrollment Articulation Agreement between Arizona State University and The School Board of Broward County, Florida, will provide college enrollment assistance to the identified district school(s) with low dual enrollment participation rates to create a bridge from high school to college enrollment. This Agreement gives students the opportunity to shorten the time necessary for eligible college-ready students to complete the requirements needed to obtain a degree or certificate.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $25,000. The funding source will come from the Secondary Learning Department's Dual Enrollment budget The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Recommendation to Approve Agreement - FY21-164 - i-Ready Curriculum Software (Supporting Docs)

 

ADDED

 

Approve the recommendation of the above Agreement. Contract Term: Upon execution by both parties through August 31, 2022, Two (2) Years; User Department: Elementary Learning; Award Amount: $6,662,045; Awarded Vendor(s); Curriculum Associates, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

i-Ready is an adaptive diagnostic and instructional web-based tool aligned to the Florida English Language Arts and Mathematics Standards.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $6,662,045. The funding source will come from the Coronavirus Aid, Relief and Economic Security (CARES) Acts - Elementary and Secondary School Emergency Relief fund and the Title I, Part A Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

F-1. Cooperative Agreement between The School Board of Broward County, FL (SBBC) and Gregory Tony, Sheriff of Broward County, Florida (Supporting Docs)

 

Approve Cooperative Agreement between The School Board of Broward County, FL (SBBC) and Gregory Tony, Sheriff of Broward County, Florida.

 

To provide secondary and adult education to youth adjudicated as adult inmates in a secured State of Florida correctional facility. The agreement also provides secondary and adult education to adult inmates who request education services. Whiddon-Rogers Education Center is the school responsible for providing educational services for juveniles and adults in secured detention under the Florida Department of Corrections. The Broward Sheriff's Office is the agency that manages the Broward County Adult Detention Facilities.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. The source of these funds is through the Florida Education Finance Program (FEFP), adult workforce generated by adult education enrollment, and funding allocated by Broward Sheriff's Office through the Law Enforcement Trust Fund.

 

F-2. Approval of the Statewide Uniform Assessment Calendar for 2020-21 School Year (Supporting Docs)

 

Approve the Uniform Statewide Assessment Calendar for the 2020-21 school year as required 1008.22(7)(d), Florida Statutes (F.S.) and the State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.).

 

The Florida Department of Education (FLDOE) has published a Uniform Statewide Assessment Calendar for the 2020-21 that includes the Assessment Schedule for the 2020-21 School Year.

 

There is no financial impact to the district.

 

FF. OFFICE OF ACADEMICS

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. The School Board of Broward County, Florida 2019-2020 Annual Educational Equity Act Plan (Supporting Docs)

 

Receive the 2019-2020 Annual Educational Equity Act Plan

 

The Florida Educational Equity Act (FEEA) covers all educational programs and activities. In addition, the Florida DOE is focused on increasing the percentage of minority students enrolling in advance courses i.e., (AP, IB, AICE, DE Honors and Level III) to close the gap.

 

Copies of the attachment is available at the Board members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the school district.

 

II. OFFICE OF THE SUPERINTENDENT

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Termination for Convenience of the Construction Agreement - Burke Construction Group, Inc. - Nova Middle School - Davie - Project No. P.001898 - SMART Program Renovations - ITB 19-149C (Supporting Docs)

 

Approve the Termination for Convenience of the Construction Agreement with Burke Construction Group, Inc., Nova Middle School, Project No. P.001898, SMART Program Renovations, ITB 19-149C.

 

Staff recommends Termination for Convenience of the Construction Agreement between The School Board of Broward County, Florida, and Burke Construction Group, Inc. for Nova Middle School, Project No. P.001898, SMART Program Renovations.

 

There is no financial impact to the District.

 

J-2. Authorization to Advertise for Bids - Harbordale Elementary School - Fort Lauderdale - RGD Consulting Engineers Orlando, Inc. - SMART Program Renovations - Project No. P.002068 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Harbordale Elementary School, RGD Consulting Engineers Orlando, Inc., SMART Program Renovations, Project No. P.002068.

 

Project Architect: RGD Consulting Engineers Orlando, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

J-3. Authorization to Advertise for Bids - South Plantation High School - Plantation - SGM Engineering, Inc. - SMART Program Renovations - Project No. P.002090-HVC (Supporting Docs)

 

Approve Authorization to Advertise for Bids, South Plantation High School, SGM Engineering, Inc., SMART Program Renovations, Project No. P.002090-HVC.

 

Project Architect: SGM Engineering, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. GMP Amendment 1 to the Construction Services Agreement - The Morganti Group, Inc. - J.P. Taravella High School - Coral Springs - SMART Program Renovations - Project No. P.001942 (Supporting Docs)

 

Approve GMP Amendment 1 in the amount of $12,185,000 to the Construction Services Agreement (Construction Management at Risk) dated September 26, 2017 (Agenda Item JJ-8) with The Morganti Group, Inc., J.P. Taravella High School, SMART Program Renovations, Project No. P.001942.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this First GMP Amendment is $12,185,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $4,709,000 will come from the Capital Projects Reserve. This increases the project budget from $10,990,000 to $15,699,000.

 

JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB 19-158C - Watkins Elementary School - Pembroke Park - LEGO Construction Co. - SMART Program Renovations - Project No. P.002074 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $2,530,580 and approve additional funding in the amount of $2,114,840.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this item is $2,530,580. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $2,114,840 will come from the Capital Projects Reserve. This increases the project budget from $921,000 to $3,035,840.

 

JJ-3. Construction Bid Recommendation of $500,000 or Greater - ITB FY21-124 - C. Robert Markham Elementary School - Pompano Beach - Burke Construction Group, Inc. - SMART Program Renovations - Project No. P.001920 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Burke Construction Group, Inc. for the lump sum amount of $5,288,026. The project budget is being reduced from $9,159,000 to $7,913,830.

 

Scope of Work: See Executive Summary (Exhibit 1)

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). The project budget is being reduced from $9,159,000 to $7,913,830. There is a positive financial impact to the project budget in the amount of $1,245,170, which will be placed in the SMART Program Reserve.

 

JJ-4. Construction Bid Recommendation of $500,000 or Greater - ITB FY21-045 - Coral Springs High School - Coral Springs - Gulf Building, LLC - SMART Program Renovations - Project No. P.001765   (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Gulf Building, LLC, for the lump sum amount of $10,812,722 and approve additional funding in the amount of $3,831,000.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this item is $10,812,722. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $3,831,000 will come from the Capital Projects Reserve. This increases the project budget from $11,171,000 to $15,002,000.

 

JJ-5. Construction Bid Recommendation of $500,000 or Greater - ITB 19-083C - Pines Lakes Elementary School - Pembroke Pines - Cosugas, LLC - SMART Program Renovations - Project No. P.002004 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Cosugas, LLC for the lump sum amount of $1,200,000 and approve additional funding in the amount of $242,000.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this item is $1,200,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $242,000 will come from the Capital Projects Reserve. This increases the project budget from $1,483,000 to $1,725,000.

 

JJ-6. Second Amendment to the Professional Services Agreement - Sol-ARCH - Plantation Middle School - Plantation -Project No. P.001729 - SMART Program Renovations - RFQ 17-053C (Supporting Docs)

 

Approve the Second Amendment in the amount of $241,334 to the Professional Services Agreement dated January 18, 2017 with Sol-ARCH, Inc., Plantation Middle School, Project No. P.001729, SMART Program Renovations, RFQ 17-053C.

 

Purpose of this Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

JJ-7. Fourth Amendment to the Professional Services Agreement - Wolfberg/Alvarez and Partners, Inc. - Piper High School - Sunrise - Project No. P.001744 - SMART Program Renovations - RFQ 16-124C (Supporting Docs)

 

Approve the Fourth Amendment in the amount of $377,219 to the Professional Services Agreement dated July 26, 2016, with Wolfberg/Alvarez and Partners, Inc., Piper High School, Project No. P.001744, SMART Program Renovations, RFQ16-124C.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget.

 

JJ-8. Change Order #1 - West Hollywood Elementary School - Hollywood - West Construction, Inc. - SMART Program Renovations - Project No. P.001794 (Supporting Docs)

 

Approve Change Order #1, West Hollywood Elementary School, West Construction, Inc., SMART Program Renovations, Project No. P.001794, in the amount of $18,602 and no change in contract duration.

 

Change Order #1 $18,602 / 0 days

West Hollywood Elementary School

West Construction, Inc.

SMART Program Renovations

Project No. P.001794

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

JJ-9. Change Order #1 - Gulfstream Academy of Hallandale Beach K-8 - Hallandale - Thornton Construction Company, Inc. - SMART Program Renovations - Project No. P.001822 (Supporting Docs)

 

Approve Change Order #1, Gulfstream Academy of Hallandale Beach K-8, Thornton Construction Company, Inc., SMART Program Renovations, Project No. P.001822, in the amount of $103,766 and an increase in contract duration of 24 days.

 

Change Order #1 $103,766 / 24 days

Gulfstream Academy of Hallandale Beach K-8

Thornton Construction Company, Inc.

SMART Program Renovations

Project No. P.001822

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

JJ-10. Change Order #3 - Pompano Beach Middle School - Pompano Beach - Thornton Construction Company - SMART Program Renovations - Project No. P.001721 (Supporting Docs)

 

Approve Change Order #3, Pompano Beach Middle School, Thornton Construction Company, SMART Program Renovations, Project No. P.001721, in the amount of $35,252 and no change in contract duration.

 

Change Order #3 $35,252 / 0 days

Pompano Beach Middle School

Thornton Construction Company

SMART Program Renovations

Project No. P.001721

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the budget.

 

JJ-11. Contingency Use Directive #7 - Falcon Cove Middle School - Weston - OHL Building, Inc. - SMART Program Renovations - Project No. P.001902 (Supporting Docs)

 

Approve a decrease in the GMP 1 Contingency funds in the amount of $57,966 and reallocate those funds to the cost of work due to unforeseen conditions and approve an increase of 75 days to the construction duration.

 

See Executive Summary (Exhibit 1) for details.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). The funds will come from the GMP 1 Contingency amount and will be reallocated to the cost of work due to unforeseen conditions. There is no impact to the project budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Concession Agreement with the City of Coral Springs for Food and Beverage Service at The Sportsplex   (POSTPONED 9/1/20) (Supporting Docs)

 

ADDED

 

MEMO TO VOTE DOWN

 

Approve the Concession Agreement with the City of Coral Springs for Food and Beverage Service at The Sportsplex.

 

Since 2005, Coral Glades Gables High School (School) and the City of Coral Springs have been partners in utilizing Sportsplex Park during school hours and for athletic events after school.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Concession Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and the Agreement will be executed by the City of Coral Springs, Florida after School Board approval.

 

It is anticipated that there would be a positive financial impact to Broward County Public Schools, however, the specific financial amount is unknown at this time.

 

LL-2. Concession Agreement with the City of Coral Springs for Food and Beverage Service at the Sportsplex (Supporting Docs)

 

WITHDRAWN

 

ADDED

 

Approve the Concession Agreement with the City of Coral Springs for Food and Beverage Service at the Sportsplex.

 

Coral Glades High School (School) feels it would be beneficial to utilize the Sportsplex to generate income for the School's activities and athletics programs, which would subsequently be used to benefit its students.

 

This Concession Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and the Agreement will be executed by the City of Coral Springs, Florida after School Board approval.

 

It is anticipated that there would be a positive financial impact to Broward County Public Schools, however, the specific financial amount is unknown at this time.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.