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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
REGULAR SCHOOL BOARD MEETING
WEDNESDAY, AUGUST 19, 2020 - 10:05 A.M.
Kathleen C. Wright Administration Center
600 Southeast Third Avenue, Board Room
Fort Lauderdale, Florida
AGENDA FOR REGULAR MEETING
REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
This advertised Regular School Board Meeting will be conducted by Board Members via electronic communication. The meeting will also be live streamed. Due to Broward County Administrator's Emergency Order 20-150, public comments will be accepted on all agenda items in the following manner: Any person may present live comments by attending the KC Wright Administration Building's Board Room at 600 Southeast Third Avenue, Fort Lauderdale, FL 33301. In accordance with the Centers for Disease Control and Prevention (CDC) guidelines each person will be required to wear a face covering for their nose and mouth (individuals are responsible for providing their own mask) and remain at least six (6) feet from other attendees upon arrival as they enter the KCW Building and until his/her departure. You may also submit written comments to: Noemi Gutierrez, Supervisor, Official School Board Records, 600 Southeast Third Avenue, Fort Lauderdale, FL 33301 or by e-mail to PublicComment@browardschools.com no later than two (2) hours in advance of the published time of this Regular School Board Meeting. Anonymous comments will not be accepted; therefore, each written comment must include the person's name and address. Pursuant to School Board Policy 1100A, in the event a large group of individuals (more than twenty (20)) sign-up to speak on one agenda item, the Board Chair has the authority to adjust the time limit for each speaker to speak less than the three (3) minutes (which is approximately 400 words) usually permitted, and/or limit the overall time speakers will be heard on that item. A maximum of the first ten (10) written submissions (equaling 30 minutes) that address the School Board on general matters of public relevance (non-agenda items) will also be accepted and read into the record. Each submission should specify a topic of the matter being shared and must adhere to the approximately 400 word maximum as noted above.
August 14, 2020
ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2020-2021 School Year (REVISED)
G-5. Supplemental Pay Positions 4 (REVISED)
EE-20. Recommendation to Approve Second Amendment, Renewal, and Additional Spending Authority - 59-038N - SAT and PSAT Schools Days with College Board (ADDED)
JJ-7. Construction Bid Recommendation of $500,000 or Greater - ITB 19-164C - Olsen Middle School - Dania - Johnson-Laux Construction, LLC - SMART Program Renovations - Project No. P.001955 (SPECIAL ORDER - 1:30 P.M.)
JJ-17. Second Amendment to the Professional Services Agreement - Crain Atlantis, Inc. - Parkway Middle School - Lauderhill - Project No. P.001807 - SMART Program Renovations - RFQ 17-066C (REVISED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
August 4, 2020 - Special - Expulsions
ADDED / CHANGED ITEMS
CLOSE AGENDA
COMMITTEE REPORTS
10:30 A.M. (Committee Reports listed on the Regular School Board Meeting agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Small Business Advisory Committee
Technology Advisory Committee
SPECIAL PRESENTATIONS (Non-Board Items)
CONSENT AGENDA
REPORTS
Board Members
Superintendent
SPEAKERS
12:00 P.M. (Public Speakers listed on the Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)
ITEMS
Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.
G. OFFICE OF HUMAN RESOURCES
G-1. Personal Recommendations for Instructional Appointments and Leaves 2020/2021 School Year (Supporting Docs)
Approve the personnel recommendations for the 2020/2021 appointments and leaves as listed in the Executive Summary and respective lists for instructional staff. All Recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Substitute/Temporary Hourly Teachers
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2020/2021 School Year (Supporting Docs)
Approve the Personnel Recommendations for Separation of Employment or Discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional resignations and retirements
2. Instructional Suspensions, Terminations, and Released During Probationary period
There will be no financial impact to the School District
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2020-2021 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel
8. School-Based and District Managerial Leave(s)-Layoff(s)
9.Salary Adjustment(s)
Funding has been budgeted in the 2020-2021 school/fiscal year for all appointments through June 30, 2021.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2020-2021 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District.
G-5. Supplemental Pay Positions 4 (Supporting Docs)
REVISED
Approve the recommended Supplemental Pay Positions of employees for the 2020/2021 school/ fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2020/2021 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.
Supplement amounts can be found at https://www.browardschools.com/Page/31928
The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210. Supplements. Individuals listed meet the requirements for the Supplemental Positions.
Funding has been budgeted in the 2020/2021 school/fiscal year for all supplements through June 30, 2021.
GG. OFFICE OF HUMAN RESOURCES
A. RESOLUTIONS
A-1. Miscellaneous Resolutions for 2020-2021 (Supporting Docs)
Adopt Resolutions as presented to the School Board.
To assist schools with planning for their school year, and to allow schools the opportunity to incorporate Resolutions into their daily curriculum, it was determined that most Resolutions should be approved at an August School Board Meeting. The School Board will continue to acknowledge the Resolutions during the month in which they occur.
There is no financial impact to the District.
AA. RESOLUTIONS
B. BOARD MEMBERS
BB. BOARD MEMBERS
CC. BOARD POLICIES
CC-1. Proposed Revised Job Description for the Chief Fire Official Position (Supporting Docs)
Adopt the Proposed Revised Job Description for the Chief Fire Official position. This is the Final Reading.
The job description for the Chief Fire Official is being revised to better align the qualifications of the position, based on the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on June 27, 2020. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
The revision of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.
CC-2. Emergency Policies due to the immediate danger to public health, safety, or welfare presented by the COVID-19 Pandemic (Supporting Docs)
Approve Emergency Policies due to the immediate danger to public health, safety, or welfare presented by the COVID-19 Pandemic.
It is the intent of these policies to establish and maintain safe health conditions and practices in all school environments, District-wide. Factors such as age, grade level, socio-economic status, social-emotional, developmental and intellectual levels, ability and/or disability, and overall student rights and responsibilities were considered.
See Supporting Docs for continuation of Summary Explanation and Background.
There is no financial impact to the District.
DD. OFFICE OF THE CHIEF AUDITOR
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Supplier Diversity Outreach Program as of July 31, 2020 (Supporting Docs)
Receive Supplier Diversity Outreach Program (SDOP) Report.
The SDOP Report provides The School Board of Broward County, Florida an update on the continual progress of the program.
There is no financial impact to the District.
E-2. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and School Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on June 24, 2020 to review staff's recommendations concerning pre-qualification applications.
There is no financial impact to the District.
E-3. Recommendation for Renewal - 19-080V - Technical Contract Staffing & Consulting Services (Supporting Docs)
Approve the recommendation to exercise the first renewal option for the above Invitation to Bid. New contract term: October 3, 2018 through September 30, 2021, Three (3) years; User Department: Information Technology (IT); Awarded Amount: $6,400,000; Awarded Vendor(s): Fifty-four (54); Small Minority/Women Business Enterprise Vendor(s): Eight (8).
See Supporting Docs for Continuation of Requested Action.
The renewal of this ITB will allow The School Board of Broward County, Florida (SBBC), to continue contracting with temporary technical firms for services on an "as needed" basis. Required services include, but are not limited to, project management, system analysis, system design, computer programming, operations, and Wide-area Network assistance.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_19-080V_TechnicalContractStaffing&ConsultingServices.pdf
There is no additional financial impact to the District. The unused spending authority will cover the twelve (12) months of this renewal.
E-4. Recommendation to Approve the First Amendment to Agreement - 59-111V - Family and Community Engagement Services Agreement (Supporting Docs)
Recommendation to approve the First Amendment of the above Agreement. Contract Term: October 2, 2019 through June 30, 2021, 1 year and 9 months; User Department: Student Services; Awarded Amount: $297,771; Awarded Vendor(s): Scholastic, Inc.; Small/Minority/ Women Enterprise Vendor(s): None.
This First Amendment is to extend the term of the agreement so Scholastic, Inc. will continue to work with twenty (20) Broward County Public School Title I elementary schools, as well as District family engagement staff, to create partnerships with families that: (1) build strong, trusting relationships; (2) foster two (2) way communication between home and school; (3) inform families about what their child should know, what their child does know, and what families can do to support their child; and (4) empower families through multiple opportunities that provide practice and feedback on the actions they can take at home to support their child's literacy and social-emotional development. Scholastic will continue to provide assessment, training, and coaching support for those schools, during the extended term of this Agreement.
See Supporting Docs for continuation of Summary Explanation and Background.
This First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no additional financial impact to the District. The unused authorized spending of $147,963 will be enough to cover the nine (9) month extension.
E-5. Recommendation for Renewal - FY20-118 - Emergency Debris Clean Up and Removal Services (Supporting Docs)
Approve the recommendation for the first renewal of the above Invitation to Bid (ITB). Contract Term: December 1, 2019 through November 30, 2021, Two (2) Years; User Department: Physical Plant Operations (PPO); Award Amount: $2,000,000; Awarded Vendor(s): Custom Tree Care, Inc.; Eastern Waste Systems, Inc.; TFR Enterprises, Inc.; Southern Disaster Recovery, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to renew ITB FY20-118 - Emergency Debris Clean Up and Removal Services for one (1) additional year, December 1, 2020 through November 30, 2021, as per Bid Special Condition 5, Contract Renewal which states that: "The term of bid shall be for one (1) year and may, by mutual agreement between The School Board of Broward County, Florida, and the awardee, be renewed for two (2) additional one (1) year renewal periods".
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-118_EmergencyDebrisCleanUpandRemovalServices.pdf
There is no additional financial impact to the District.
E-6. Recommendation for Renewal - 17-162F - Supply, Install, and Repair Aluminum and Chain Link Fence (Supporting Docs)
Approve the recommendation for the first renewal of the above Invitation to Bid (ITB). Contract Term: October 27, 2017 through October 30, 2021, Four (4) Years; User Department: Physical Plant Operations (PPO); Award Amount: $3,700,000; Awarded Vendor(s): Gomez & Son Fence, Corp.; Tropic Fence, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Gomez & Son Fence, Corp.
This request is to renew ITB 17-162F - Supply, Install, and Repair Aluminum and Chain Link Fence for one (1) additional year, November 1, 2020 through October 30, 2021, as per Bid Special Condition 5, Contract Renewal which states that: "The term of bid shall be for one (1) year and may, by mutual agreement between The School Board of Broward County, Florida, and the awardee, be renewed for two (2) additional one (1) year renewal periods".
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_17-162F_Supply,Install,andRepairAluminumandChainLinkFencing.pdf
There is no additional financial impact to the District.
E-7. Recommendation to Approve First Amendment and First Renewal to Agreement - 17-144N - School Uniforms (Elementary & Middle Schools) (Supporting Docs)
Approve the recommendation of the above First Amendment and Renewal of the Request for Proposal (RFP). Contract Term: September 7, 2017 through August 31, 2021, Four (4) Years; User Department: Office of School Performance & Accountability (OSPA); Award Amount: NONE; Awarded Vendor(s): Planet T Uniforms, Inc.; Apparel University, LLC d/b/a Carlyn Uniform Outlet; Small/Minority/Women Business Enterprise Vendor(s): None.
This Request for Proposal is used by OSPA and provides a pool of qualified vendors to be utilized by the District. Each awardee has a local facility and will provide a local representative to provide school uniforms for elementary and middle schools as needed.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the RPF documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_17-144N_SchoolUniforms.pdf
There is no financial impact to the District as payments are made by parents and guardians.
E-8. Recommendation to Approve First Amendment to Agreement - FY20-197 - Healthcareer Certification Testing (Supporting Docs)
Approve the recommendation of the above First Amendment to the Agreement. Contract Term: February 23, 2020 through February 28, 2023, Three (3) Years; User Department: Career, Technical, Adult and Community Education; Award Amount: $575,000; Awarded Vendor(s): National Healthcareer Association, Inc. (NHA); Small/Minority/Women Business Enterprise Vendor(s): None.
The purpose of this Amendment is to add a new Industry Certification Exam option for schools with Career Technical Education Health Science Programs. This request comes as a response to local hospital and healthcare systems appeal to build a direct talent pipeline to their organizations. NHA collaborates with educational institutions nationwide with over three hundred fifty-thousand (350,000) certified individuals and is one (1) of the largest certification and continuing education providers. NHA works with health training institutions, hospitals, unions, and the United States Defense Department.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no additional financial impact to the District as the approved unused spending authority should cover anticipated expenses.
E-9. Recommendation to Approve First Amendment to the Agreement - FY20-093 - Dual Enrollment Articulation Agreement with Florida International University (Supporting Docs)
Approve the recommendation of the above First Amendment to Agreement. Contract Term: August 20, 2019 through July 31, 2021, Two (2) Years; User Department: Secondary Learning; Awarded Amount: $250,000; Awarded Vendor(s): The District Board of Florida International University (FIU); Small/Minority/Women Business Enterprise Vendor(s): None.
The Dual Enrollment Articulation Agreement between FIU and The School Board of Broward County, Florida (SBBC), will provide the opportunity to shorten the time necessary for eligible college-ready students to complete the requirements needed to obtain a degree or certificate. The purpose of this Amendment is to include provisions based on the Florida Department of Education Emergency Order.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the Original Executed Documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/FY20-093_OriginalExecutedDocuments.pdf
There is no additional financial impact to the District.
E-10. Recommendation to Approve Agreement - FY21-149 - Comprehensive College and Career Readiness Solution - 3 (Scoir) (Supporting Docs)
Approve the recommendation of the above Agreement. Contract Term: September 1, 2020 through August 31, 2021, One (1) Year with two (2) optional one (1) year renewal periods. User Department: School Counseling & Brace Advisement; Award Amount: NONE; Awarded Vendor(s): Scoir, Inc.; Small/Minority/Women Business Enterprise Vendor (s): None.
A no-cost pilot of SCOIR in two volunteer high schools for a select population of students will be conducted in the 2020-2021 school year in order to advise on the development of the platform to meet the needs of initiatives within the District Strategic Plan’s Student Experience campaign and consider SCOIR for expanded use across the district in future school years.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Grant Applications - Post-Submission (Supporting Docs)
Approve the submission of the following grant applications (A-G): A. Amazon…, $3,500 (awarded) B. Department of Health and Human Services - Human Trafficking Youth Prevention…, $1,799,997 (requested) C. Fidelity Charitable Foundation, $5,000 (awarded) D. Florida Department of Education Public Charter School Program Remote Learning…, $10,000,000 (allocated) E. MIND Research Institute, $0 ($24,000 in-kind donation awarded) F. NASA…, $125,000 (requested) G. NEA Foundation…, $45,000 (requested)
Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.
The potential positive financial impact if all projects are awarded is $11,978,497 from various sources.
EE-2. Agreement with The Wallace Foundation (Supporting Docs)
Approve the Agreements between The School Board of Broward County, Florida, and The Wallace Foundation. The Agreement term begins on the date executed by all parties and ends on October 31, 2020.
The purpose of this grant is to conduct an "exploratory test" in which Broward County Public Schools joins a number of districts to, over several months, take a limited number of initial key steps toward developing equity-centered leadership pipelines and respond to a set of questions in a program pilot. The School Board approved the grant on June 23, 2020 (Item EE-1).
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The positive financial impact is $145,000. There is no financial impact to the District.
EE-3. Agreement with The Florida Endowment Foundation for Florida's Graduates Inc. (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida (as operator of Nova High School), and The Florida Endowment Foundation for Florida's Graduates Inc. dba Jobs for Florida's Graduates. The Agreement term begins on the date executed by all parties and ends on June 30, 2021.
Jobs for Florida's Graduates is a robust work and life skills development program for middle and high school students who need supportive services to increase their likelihood of high school completion. With these grants, students at seven secondary schools will explore careers, work within teams, develop leadership skills, create and manage wealth, serve their communities, and build a workable plan for their post-graduation life. This grant covers the cost for one FTE position to teach the related course and provide the extracurricular engagement.
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The positive financial impact is $45,000. There is no additional financial impact to the District.
EE-4. Recommendation of $500,000 or Less - FY21-104 - Stage Rigging and Smoke Hatch Inspection/Repair and Stage Curtain Cleaning/Fire Retardant Treatment (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 1, 2020 through September 30, 2023, Three (3) years with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $145,000; Awarded Vendor(s): International Fire Shield, Inc.; Tom Kat Rigging LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received four (4) bids for this ITB. The purpose of this Bid is to perform stage rigging and smoke hatch inspections at various school auditoriums, cafeteria stages, theaters, and television studios, as recommended by Occupational Safety and Health Administration section 1926.1501(a)(6) and the American National Standards Institute section E1.4.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-104_StageRiggingandSmokeHatchInspectionRepairandStageCurtainCleaningFire.pdf
The estimated financial impact to the District will be $145,000. The funding source will come from PPO's operating budget. Due to the COVID-19, the spending authority requested covers the estimated amount projected for the first twelve (12) months; therefore, additional spending authority, to cover the remaining term of the ITB will be requested in a future date.
EE-5. Recommendation for Renewal and Additional Spending Authority - 18-098C - Electrical Services (Supporting Docs)
Approve the first renewal and an increase in spending authority for the above Request for Proposals (RFP). New Contract Term: November 15, 2017 through September 30, 2021, Four (4) Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $1,685,000; New Award Amount: $4,815,000; Awarded Vendor(s): AGC Electric, Inc.; Universal Electric of Florida, Inc.; Small/Minority/Women Business Enterprise Vendor(s): AGC Electric, Inc.
The School Board of Broward County, Florida, received six (6) proposals in response to RFP 18-098C. This Bid will be utilized mainly by Physical Plant Operations (PPO) as needed/when needed basis to make electrical repairs at schools and administrative sites throughout the District as needed.
A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_18-098C_ ElectricalServices.pdf
A copy of the original executed documents are available online at: http://www.broward.k12.fl.us/supply/agenda/Original Executed Documents_18-098C.pdf
The estimated financial impact to the District will be $1,685,000. The contract award amount was $3,130,000. The request is to increase the spending authority by $1,685,000, bringing the new contract value to $4,815,000. The funding source will come from PPO and Information Technology capital budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-6. Recommendation of $500,000 or Greater - FY21-107 - Lock, Keys, and Door Hardware (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 1, 2020 through September 30, 2023, Three (3) years with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $922,000; Awarded Vendor(s): Accredited Lock Supply, Co.; Electronic Access Specialists, Inc. d/b/a Southern Lock and Supply Company; Independent Hardware South, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received three (3) bids in response to ITB FY21-107. This manufacturer list catalog bid enables PPO to purchase a wide array of these commodities for every type of door and lock applications.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-107_Lock,Keys,andDoorHardware.pdf
The estimated financial impact to the District will be $922,000. The funding source will come from PPO's operating budget. Due to the COVID-19, the spending authority requested covers the estimated amount projected for the first twelve (12) months; therefore, additional spending authority, to cover the remaining term of the ITB will be requested in a future date.
EE-7. Recommendation of $500,000 or Less - FY21-108 - Paints, Caulks, Sealers, Related Coatings, and Accessories (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 1, 2020 through September 30, 2023, Three (3) years with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $281,000; Awarded Vendor(s): Acrylux Paint Manufacturing Co. Inc.; PPG Architectural Finishes, Inc.; The Sherwin Williams Company; Stein Paint Company; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received four (4) bids in response to ITB FY21-108. This Bid will be utilized mainly by the Material Logistics Stockroom and used by PPO. This manufacturer list catalog bid enables PPO to purchase a wide array of painting products and supplies.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-108_Paints,Caulks,Sealers,RelatedCoatings,andAccessories.pdf
The estimated financial impact to the District will be $281,000. The funding source will come from PPO's operating budget. Due to the COVID-19, the spending authority requested covers the estimated amount projected for the first twelve (12) months; therefore, additional spending authority, to cover the remaining term of the ITB will be requested in a future date.
EE-8. Piggyback Recommendation of $500,000 or Greater - FY21-146 - Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies (Supporting Docs)
Approve the recommendation to make a piggyback award to the vendor(s) awarded by Florida State, Contract No. 31160000-20-NASPO-ACS; Contract Term: Date of approval by The School Board of Broward County, Florida, through June 30, 2023, Two (2) Years, Eleven (11) Months; User Department: Physical Plant Operations; Award Amount: $698,000; Awarded Vendor(s): Fastenal Company; Sid Tool Co. d/b/a MSC Industrial Supply Company; W.W. Grainger, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This Piggyback covers the purchase and delivery of facilities Maintenance Repair Organizations, hand-held tools, power tools, and related accessories.
A copy of the State of Florida agreements are available online at:
The estimated financial impact to the District will be $698,000. Due to the COVID-19, the spending authority requested covers the estimated amount projected for the first twelve (12) months; therefore, additional spending authority, to cover the remaining term of the piggyback Agreement will be requested in a future date. The funding source will come from PPO's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-9. Recommendation of $500,000 or Less - FY21-110 - Fire Extinguisher and Systems (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 1, 2020 through September 30, 2021, One (1) Year; User Department: Physical Plant Operations (PPO); Award Amount: $194,000; Awarded Vendor(s): City Fire Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida (SBBC), received one (1) bid for this ITB. The purpose of this Bid is for the Inspection, Repair, Replacement, and Recharge for Fire Extinguishers and Fire Extinguishing Systems.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-110_FireExtinguisherandSystems.pdf
The estimated financial impact to the District will be of $194,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-10. Recommendation of $500,000 or Less - FY21-113 - Furnish and Install Stage Draperies (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 1, 2020, through September 30, 2023, three (3) years, with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $82,000; Awarded Vendor(s): Luxout Products, Inc.; Heritage Product Resources, Inc.; Miami Stagecraft, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
SBBC received three (3) responses for ITB FY21-113 - Furnish and Install Stage Draperies. This ITB will be utilized by PPO to repair or replace worn out or damaged stage curtains and draperies at various school auditoriums, cafeterias, theaters, and closed-circuit television studios.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-113_FurnishandInstallStageDraperies.pdf
The estimated financial impact to the District will be $82,000. Due to the COVID-19, the spending authority requested covers the estimated amount projected for the first twelve (12) months; therefore, additional spending authority, to cover the remaining term of the ITB will be requested in a future date. The funding source will come from PPO’s operating budget, SMART School Choice Enhancement Program, and Environmental Health and Safety department budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-11. Recommendation of $500,000 or Less - FY20-217 - Turnkey CNC Machinist Apprenticeship Project (Supporting Docs)
Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: August 19, 2020 through June 30, 2023, Three (3) Years; User Department: Atlantic Technical College; Award amount: $272,565; Awarded Vendor(s): Four (4); Small/Minority/ Women Business Enterprise: None.
The School Board of Broward County, Florida, received five (5) responses to RFP FY20-217 - Turnkey CNC Machinist Apprenticeship Project. This RFP facilitates the purchase of equipment and supplies as required in the Atlantic Technical College grant application with the Department of Education - Division of Career & Adult Education - Apprenticeship.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $272,565. The funding source will come from the Pathway grant funds awarded to Atlantic Technical College. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-12. Recommendation for Renewal and Reduction of Spending Authority - 17-078R - Maintenance of Hardwood Floors (Supporting Docs)
Approve the recommendation for the second renewal and reduction of spending authority of the above Invitation to Bid (ITB). Contract Term: December 21, 2016 through October 31, 2021, Four (4) Years, Ten (10) Months; User Department: Physical Plant Operations (PPO); Reduced Amount: $70,000; New Award Amount: $630,000; Awarded Vendor(s): Allsport Court Surfacing, LLC; Trident Surfacing, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to renew ITB 17-078R - Maintenance of Hardwood Floors for one (1) additional year, November 1, 2020 through October 31, 2021, as per Bid Special Condition 5, Contract Renewal which states that: "The term of bid shall be for one (1) year and may, by mutual agreement between The School Board of Broward County, Florida, and the awardee, be renewed for two (2) additional one (1) year renewal periods", and to reduce the spending authority by $70,000.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_17-078R_MaintenanceofHardwoodFloors.pdf
The reduction of the spending authority is $70,000. The new spending authority will be $630,000.
EE-13. Recommendation of $500,000 or Less - FY21-055 - Comprehensive College and Career Readiness Solution (Naviance) (Supporting Docs)
Approve the recommendation for the above agreement. Contract Term: September 29, 2020, through September 28, 2023, Three (3) Years with two (2) optional one (1) year renewal periods. User Department: School Counseling & Brace Advisement; Award Amount: $450,000; Awarded Vendor(s): Naviance, Inc.; Small/Minority/Women Business Enterprise Vendor (s): None.
The Naviance platform provides comprehensive college and career readiness to students. Naviance is available to all 6th through 12th grade students and parents utilizing any device.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $450,000. The funding source will come from the School Counseling & BRACE Operating Budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-14. Recommendation to Approve Agreement - FY21-156 - Dual Enrollment Articulation Embry-Riddle Aeronautical University (ERAU) (Supporting Docs)
Approve the recommendation of the above Agreement. Contract Term: Date of final execution through July 31, 2023, Three (3) Years; User Department: Secondary Learning; Award Amount: $42,226; Awarded Vendor(s); Embry-Riddle Aeronautical University, Inc. (ERAU); Small/Minority/Women Business Enterprise Vendor(s): None.
This Agreement will give Career, Technical & Adult Community Education (CTACE) students access to the college-level curriculum and college credit through a concurrent enrollment model. Students passing these college courses will earn an ERAU college credit that can be transferred to any Florida University. Embry Riddle will fund teacher training, teacher certification, course curriculum, course materials, and required technology and equipment to run the courses in the areas of aeronautics/aviation.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $42,226. The spending authority requested covers the cost for the first twelve (12) months; therefore, additional spending authority, to cover the remaining term will be requested at a future date. The funding source will come from CAPE funds. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-15. Recommendation of $500,000 or Less - FY21-103 - Mental Health Human Trafficking Curriculum (Supporting Docs)
Approve the recommendation for the above agreement. Contract Term: Upon execution of all parties and concludes on July 31, 2021, Eleven (11) Months, with three (3) optional one (1) year renewal periods. User Department: School Climate & Discipline; Award Amount: $128,000; Awarded Vendor(s): Evolution Labs, Inc.; Small/Minority/Women Business Enterprise Vendor (s): None.
This request is to approve the agreement between The School Board of Broward County, Florida, and Evolution Labs, Inc. The Evolution 360 platform provides a custom solution created not only by mental health and substance use and abuse experts, but also by trauma-informed, and child/human trafficking survivors to meet the Florida education mandate.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $128,000. The funding source will come from the SEDNET Administration Project Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-16. Recommendation for Second Amendment and Additional Spending Authority - 18-015V - External Independent Financial Auditing Services (Supporting Docs)
Approve the Second Amendment to Agreement and additional spending authority for the above Request for Proposal (RFP). Contract Term: June 1, 2017 through November 20, 2021, Five (5) Years, Five (5) Months, User Department: Office of the Chief Auditor; Additional Requested Amount: $160,000; New Award Amount: $1,210,000; Awarded Vendor(s) Moore Stephens Lovelace, P.A.; Small/Minority/Women Business Enterprise Vendor(s): None.
This contract for auditing services includes a financial audit as required by Section 218.39, Florida Statutes, and as directed by the District for the fiscal years ending June 30, 2017, June 30, 2018, June 30, 2019, June 20, 2020, and June 30, 2021. The scope of the audit will exclude financial audits of School Internal Accounts (school and activity funds) and the financial activities of component units. Component units include all Charter schools approved by the District and operating within the fiscal year and the Foundation for Broward County Public Schools.
The Second Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the original executed agreement is available online at:
http://www.broward.k12.fl.us/supply/agenda/18-015V_OriginalExecutedFirstAmendmenttoAgreement.pdf
The estimated financial impact to the District will be $160,000. The contract award amount was for $1,050,000. The request is to increase the spending authority by $160,000 bringing the new contract value to $1,210,000. The funding source will come from the Office of the Chief Auditor's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-17. Recommendation of $500,000 or Less - FY21-083 - Construction Printing Services (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: November 1, 2020 through October 31, 2023, Three (3) Years; User Department: The Office of Facilities & Construction (OFC); Award Amount: $333,000; Awarded Vendor(s): Five (5); Small/Minority/Women Business Enterprise Vendor(s): One (1).
See Supporting Docs for Continuation of Requested Action.
This ITB will be utilized by OFC to procure printing services for SMART construction projects related to the copying services of architectural blueprints, bonds, and engineered drawings, as well as for optical character recognition and binding services.
A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY21-083_ConstructionPrintingServices.pdf
The financial impact to the District will be $333,000. The funding source will come from the OFC operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-18. Recommendation to Approve Agreement - FY21-152 - Social/Emotional Learning (SEL) Curriculum, Assessment and Professional Development Program (Supporting Docs)
Approve the recommendation for the above Agreement. Contract Term: August 19, 2020 through August 18, 2021, One (1) year with an option for two (2) one (1) year renewals; User Department: School Counseling & BRACE Advisement; Award Amount: $480,000; Awarded Vendor(s): Rethink Autism, Inc. (Rethink Ed); Small/Minority/Women Business Enterprise Vendor(s): None.
Rethink Ed will provide a comprehensive online K-12 Social and Emotional Learning solution that includes on-demand professional development, K-12 grade level lessons, videos and activities for Tier 1 and 2 students, grade banded videos, lessons and activities for Tier 3 students, student surveys for 3-12, and intervention data tracking.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $480,000. The funding source will come from the Mental Health Assistance Allocation. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-19. Agreement with Volunteer Florida (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida, and Volunteer Florida. The Agreement term begins August 1, 2020, and ends on July 31, 2021.
Corporation for National and Community Service (CNCS) AmeriCorps grants are awarded to eligible organizations to hire and engage AmeriCorps members in evidence-based or evidence-informed interventions to strengthen communities. An AmeriCorps member is an individual who engages in community service through an approved national service position. Twenty-one (21) AmeriCorps members are to be assigned to seven targeted secondary schools throughout the District. AmeriCorps members will provide academic tutoring, lead school-based mindfulness initiatives, and help organize Broward County Public Schools Day of Service and Love at schools across the District. The School Board approved the grant on November 6, 2019 (Item EE-1).
The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel and will be executed by Volunteer Florida after School Board approval.
The positive financial impact is $264,600. The source of funds is Volunteer Florida as a state commission of the Corporation for National and Community Service (CNCS). The District will supply $127,182 of an in-kind match through administrative staff time. The District will expense up to $10,500 from the SSIR budget to provide laptops for the AmeriCorps members to support eLearning objectives.
EE-20. Recommendation to Approve Second Amendment, Renewal, and Additional Spending Authority - 59-038N - SAT and PSAT Schools Days with College Board (Supporting Docs)
ADDED
Approve the recommendation of the above Second Amendment, Renewal, and Additional Spending Authority. Contract Term: October 1, 2018 through August 30, 2021, Three (3) Years, Ten (10) Months; User Department: Student Assessment and Research; Additional Requested Amount: $569,000; New Award Amount: $2,073,302; Awarded Vendor(s): College Entrance Examination Board (College Board); Small/Minority/Women Business Enterprise Vendor(s): None.
The agreement supports the academic and personal enrichment of students in Broward County Public Schools which includes PSAT School Day for Freshman, SAT School Day for Juniors and SAT School Day for select Seniors. The purpose of this Amendment is to renew for an additional year through August 30, 2021.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the Original Executed Documents are available online at: http://www.broward.k12.fl.us/supply/agenda/59-038N_OriginalExecutedDocuments.pdf
The estimated financial impact to the District will be $569,000. The contract award amount was for $1,504,302. The request is to increase the spending authority by $569,000, bringing the new contract value to $2,073,302. The funding source will come from the Student Assessment and Research Tests Budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
F. OFFICE OF ACADEMICS
F-1. Request to Add Computer Science and Elementary Debate Courses (Supporting Docs)
Approve the Request to Add a New Course submission to Florida Department of Education for two (2) new high school honors-level Computer Science courses that are approved for science or mathematics graduation credit: Computer Science in Science Honors and Data Science Honors, as well as Introduction to Debate for K-5.
The proposed high school Computer Science courses focus on contextual learning through project-based instruction with full integration of mathematics and science skills. The computer science integration assists with developing a deep and full understanding of the content standards in ways that are both rigorous and relevant. The two Computer Science courses will give high schools the flexibility to focus in-depth on specific mathematics and science content areas with these problem-based, project-based courses that utilize local partnerships and resources to teach physical science and mathematics through applications in the content areas. In addition, the computer science standards will be integrated to provide students with real-world applications of computational thinking tools and technologies.
See Supporting Docs for continuation of Summary Explanation and Background.
There is no additional financial impact to the District.
FF. OFFICE OF ACADEMICS
H. OFFICE OF THE GENERAL COUNSEL
HH. OFFICE OF THE GENERAL COUNSEL
I. OFFICE OF THE SUPERINTENDENT
II. OFFICE OF THE SUPERINTENDENT
J. OFFICE OF FACILITIES & CONSTRUCTION
J-1. Authorization to Advertise for Bids - Croissant Park Elementary School - Fort Lauderdale - D.L. Fields Consultants, LLC - SMART Program Renovations - Project No. P.002086 (Supporting Docs)
Approve Authorization to Advertise for Bids, Croissant Park Elementary School, D.L. Fields Consultants, LLC, SMART Program Renovations, Project No. P.002086.
Project Architect: D.L. Fields Consultants, LLC
Scope of Work: See Executive Summary (Exhibit 1).
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
J-2. Authorization to Advertise for Bids - Cross Creek School - Pompano Beach - D.L. Fields Consultants, LLC - SMART Program Renovations - Project No. P.002081 (Supporting Docs)
Approve Authorization to Advertise for Bids, Cross Creek School, D.L. Fields Consultants, LLC, SMART Program Renovations, Project No. P.002081.
Project Architect: D.L. Fields Consultants, LLC
Scope of Work: See Executive Summary (Exhibit 1).
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
J-3. Reassignment of HVAC Scope of Work - RGD Consulting Engineers Orlando, LLC/SMG Engineering, Inc. - South Plantation High School - Plantation - Project No. P.002090 - SMART Program Renovations - RFQ 18-130C (Supporting Docs)
Approve the Reassignment of the HVAC Scope of Work from RGD Consulting Engineers Orlando, LLC to SMG Engineering, Inc., South Plantation High School, Project No. P.002090, SMART Program Renovations, RFQ 18-130C.
See Executive Summary (Exhibit 1) for details.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ. OFFICE OF FACILITIES & CONSTRUCTION
JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB FY20-154 - South Broward High School - Hollywood - Johnson-Laux Construction, LLC - SMART Program Renovations - Project No. P.001838 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to Johnson-Laux Construction, LLC for the lump sum amount of $8,275,545 and approve additional funding in the amount of $4,813,100.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this item is $8,275,545. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $4,813,100 will come from the Capital Projects Reserve. This increases the project budget from $5,952,000 to $10,765,100.
JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB FY20-213 - Gulfstream Early Childhood Center of Excellence (f.k.a. Gulfstream MS) - Hallandale - Grace & Naeem Uddin, Inc. - SMART Program Renovations - Project No. P.002055 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to Grace & Naeem Uddin, Inc. for the lump sum amount of $4,850,000, removal of specific scope and approve additional funding in the amount of $1,584,000. The funds for the removed scope of work will remain in the project and be utilized for the overages. In addition, approve Add Alternate #1 for School Choice Enhancement Program ADA Restroom Renovations, Project No. P.002360, in the amount of $51,000.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this item is $4,850,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. The funds for the removed scope of work will remain in the project and be utilized for the overages. Additional funds in the amount of $1,584,000 will come from the Capital Projects Reserve. This increases the project budget from $4,821,000 to $6,405,000.
JJ-3. Construction Bid Recommendation of $500,000 or Greater - ITB FY21-112 - Larkdale Elementary School - Fort Lauderdale - LEGO Construction Co. - SMART Program Renovations - Project No. P.002073 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $1,997,140 and approve additional funding in the amount of $1,289,350.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this item is $1,997,140. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $1,289,350 will come from the Capital Projects Reserve. This increases the project budget from $1,401,000 to $2,690,350.
JJ-4. Construction Bid Recommendation of $500,000 or Greater - ITB FY20-201 - Coral Park Elementary School - Coral Springs - LEGO Construction Co. - SMART Program Renovations - Project No. P.002045 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $812,140. The project budget is being reduced from $1,681,000 to $1,332,450.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). The project budget is being reduced from $1,681,000 to $1,332,450. There is a positive financial impact to the project budget in the amount of $348,550, which will be placed in the SMART Program Reserve.
JJ-5. Construction Bid Recommendation of $500,000 or Greater - ITB 19-133C - Deerfield Beach High School (Phase 1) - Deerfield Beach - H.A. Contracting Corp. - SMART Program Renovations - Project No. P.001694 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to H.A. Contracting Corp. for the lump sum amount of $5,314,000. The project budget is being reduced from $8,774,000 to $7,359,400.
Scope of Work: See Executive Summary (Exhibit 1)
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). The project budget is being reduced from $8,774,000 to $7,359,400. There is a positive financial impact to the project budget in the amount of $1,414,600, which will be placed in the SMART Program Reserve.
JJ-6. Construction Bid Recommendation of $500,000 or Greater - ITB FY21-125 - Henry D. Perry Education Center - Miramar - LEGO Construction Co. - SMART Program Renovations - Project No. P.001986 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $7,383,256 and approve additional funding in the amount of $3,501,580.
Scope of Work: See Executive Summary (Exhibit 1)
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this item is $7,383,256. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $3,501,580 will come from the Capital Projects Reserve. This increases the project budget for $5,807,000 to $9,308,580.
JJ-7. Construction Bid Recommendation of $500,000 or Greater - ITB 19-164C - Olsen Middle School - Dania - Johnson-Laux Construction, LLC - SMART Program Renovations - Project No. P.001955 (Supporting Docs)
SPECIAL ORDER – 1:30
Approve the recommendation to award the Construction Agreement to Johnson-Laux Construction, LLC for the lump sum amount of $8,397,969, approve Demo & Abatement (Add Alt. #1) of old Olsen Annex in the amount of $710,346, and approve additional funding in the amount of $3,981,315.
Scope of Work: See Executive Summary (Exhibit 1)
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this item is $8,397,969. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $3,981,315 will come from the Capital Projects Reserve. This increases the project budget from $7,073,000 to $11,054,315.
JJ-8. Change Order #1 - Sunrise Middle School - Fort Lauderdale - LEGO Construction Co. - Single Point of Entry - Project No. P.001834 (Supporting Docs)
Approve Change Order #1, Sunrise Middle School, LEGO Construction Co., Single Point of Entry, Project No. P.001834, in the amount of $14,946 and an increase in contract duration of 110 days.
Change Order #1 $14,946 / 110 days
Sunrise Middle School
LEGO Construction Co.
Single Point of Entry
Project No. P.001834
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-9. Change Order #2 - Nova High School - Davie - Pirtle Construction, Inc. - SMART Program Renovations - Project No. P.001817 (Supporting Docs)
Approve Change Order #2, Nova High School, Pirtle Construction, Inc., SMART Program Renovations, Project No. P.001817, in the amount of $113,557 and no change in contract duration.
Change Order #2 $113,557 / 0 days
Nova High School
Pirtle Construction, Inc.
SMART Program Renovations
Project No. P.001817
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-10. Change Order #2 - Pompano Beach Middle School - Pompano Beach - Thornton Construction Company, Inc. - SMART Program Renovations - Project No. P.001721 (Supporting Docs)
Approve Change Order #2, Pompano Beach Middle School, Thornton Construction Company, Inc., SMART Program Renovations, Project No. P.001721, in the amount of $9,097 and no change in contract duration.
Change Order #2 $9,097 / 0 days
Pompano Beach Middle School
Thornton Construction Company, Inc.
SMART Program Renovations
Project No. P.001721
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-11. Change Order #3 - Miramar Elementary School - Miramar - DiPompeo Construction Corporation - SMART Program Renovations - Project No. P.001727 (Supporting Docs)
Approve Change Order #3, Miramar Elementary School, DiPompeo Construction Corporation, SMART Program Renovations, Project No. P.001727, in the amount of $95,611 and no change in contract duration.
Change Order #3 $95,611 / 0 days
Miramar Elementary School
DiPompeo Construction Corporation
SMART Program Renovations
Project No. P.001727
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the budget.
JJ-12. Change Order #3 - Charles W. Flanagan High School - Pembroke Pines - CORE Construction Services of Florida, LLC - SMART Program Renovations - Project No. P.001847 (Supporting Docs)
Approve Change Order #3, Charles W. Flanagan High School, CORE Construction Services of Florida, LLC, SMART Program Renovations, Project No. P.001847, in the amount of $5,520 and no change in contract duration.
Change Order #3 $5,520 / 0 days
Charles W. Flanagan High School
CORE Construction Services of Florida, LLC
SMART Program Renovations
Project No. P.001847
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the budget.
JJ-13. Change Order #4 - Coconut Creek Elementary School - Coconut Creek - LEGO Construction Co. - SMART Program Renovations - Project No. P.001413 (Supporting Docs)
Approve Change Order #4, Coconut Creek Elementary School, LEGO Construction Co., SMART Program Renovations, Project No. P.001413, in the amount of $2,003 and no change in contract duration.
Change Order #4 $2,003 / 0 days
Coconut Creek Elementary School
LEGO Construction Co.
SMART Program Renovations
Project No. P.001413
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-14. Change Order #4 - Cypress Elementary School - Pompano Beach - LEGO Construction Co. - SMART Program Renovations - Project No. P.001412 (Supporting Docs)
Approve Change Order #4, Cypress Elementary School, LEGO Construction Co., SMART Program Renovations, Project No. P.001412, in the amount of $1,023 and no change in contract duration.
Change Order #4 $1,023 / 0 days
Cypress Elementary School
LEGO Construction Co.
SMART Program Renovations
Project No. P.001412
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-15. Second Amendment to the Professional Services Agreement - Crain Atlantis, Inc. - Sea Castle Elementary School - Miramar - Project No. P.001632 - SMART Program Renovations - RFQ 17-177C (Supporting Docs)
Approve the Second Amendment in the amount of $89,252 to the Professional Services Agreement dated October 18, 2016 with Crain Atlantis, Inc., Sea Castle Elementary School, Project No. P.001632, SMART Program Renovations, RFQ 17-177C.
Purpose of this Amendment: See Executive Summary (Exhibit 1).
This Amendment is has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-16. Second Amendment to the Professional Services Agreement - Laura M. Perez & Associates, Inc. - Pines Lakes Elementary School - Pembroke Pines - Project No. P.002004 - SMART Program Renovations - RFQ 18-034C (Supporting Docs)
Approve the Second Amendment in the amount of $3,495 to the Professional Services Agreement dated November 7, 2017 with Laura M. Perez & Associates, Inc., Pines Lakes Elementary School, Project No. P.002004, SMART Program Renovations, RFQ 18-034C.
Purpose of the Amendment: See Executive Summary (Exhibit 1).
This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
JJ-17. Second Amendment to the Professional Services Agreement - Crain Atlantis, Inc. - Parkway Middle School - Lauderhill - Project No. P.001807 - SMART Program Renovations - RFQ 17-066C (Supporting Docs)
REVISED
Approve the Second Amendment in the amount of $181,540 to the Professional Services Agreement dated December 20, 2016 with Crain Atlantis, Inc., Parkway Middle School, Project No. P.001807, SMART Program Renovations, RFQ 17-066C.
Purpose of the Amendment: See Executive Summary (Exhibit 1).
This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget. There is a potential future impact to the project budget.
JJ-18. Fourth Amendment to the Professional Services Agreement - ACAI Associates, Inc. - Northeast High School - Oakland Park - Project No. P.001684 - SMART Program Renovations - RFQ 16-166C (Supporting Docs)
Approve the Fourth Amendment in the amount of $364,722.26 to the Professional Services Agreement dated August 16, 2016 with ACAI Associates, Inc., Northeast High School, Project No. P.001684, SMART Program Renovations, RFQ 16-166C.
Purpose of the Amendment: See Executive Summary (Exhibit 1).
This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.
K. OFFICE OF FINANCIAL MANAGEMENT
KK. OFFICE OF FINANCIAL MANAGEMENT
L. OFFICE OF PORTFOLIO SERVICES
LL. OFFICE OF PORTFOLIO SERVICES
ATTORNEY CLIENT SESSION(S)
ADJOURNMENT
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