Agenda for February 19, 2020

BCPS identity mark 2016 2c

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

REGULAR SCHOOL BOARD MEETING

WEDNESDAY, FEBRUARY 19, 2020 - 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Board Room

Fort Lauderdale, Florida

AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

February 14, 2020

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (REVISED)

LL-2. Third Amendment to Agreement of Sale and Purchase with D.R. Horton, Inc. (MEMO TO VOTE DOWN)

LL-3. Third Amendment to Agreement of Sale and Purchase with D.R. Horton, Inc. (ADDED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

December 10, 2019 - School Board Operational Meeting (Supporting Docs)

February 4, 2020 - Expulsions

January 14, 2020 - School Board Operational Meeting (Supporting Docs)

January 28, 2020 - Special School Board Meeting (Supporting Docs)

ADDED / CHANGED ITEMS

CLOSE AGENDA

COMMITTEE REPORTS

10:30 A.M. (Committee Reports listed on the Regular School Board Meeting agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

SPECIAL PRESENTATIONS (Non-Board Items)

Recognition of ATC Staff (SPECIAL ORDER - 10:55 A.M.)

Board Member(s) - Nora Rupert

Resolution in Support of The Arts Education Partnership Between The School Board of Broward County, Florida and Broward County Cultural Division (Resolution #20-51) (SPECIAL ORDER - 11:05 A.M.)

Board Member(s) - Heather P. Brinkworth

Presenter(s) - Phillip Dunlap, Grace Kewl-Durfey

Resolution in Support of Digital Learning Day, February 27, 2020 (Resolution #20-58) (SPECIAL ORDER - 11:15 A.M.)

Board Member(s) - Nora Rupert

Presenter(s) - Dr. Daryl Diamond

Resolution in Support of National School Counseling Week, February 3-7, 2020 (Resolution #20-54) (SPECIAL ORDER - 11:25 A.M.)

Board Member(s) - Robin Bartleman

Presenter(s) - Ralph Aiello, Carol Lopez, Daniel Shapiro, Danny Tritto

2019 East Coast Technical Assistance Center (ECTAC) Exceeding Expectations Award Recipients (SPECIAL ORDER - 11:35 A.M.)

Board Member(s) - Lori Alhadeff, Patricia Good, Laurie Rich Levinson

Presenter(s) - Luwando Wright

Recognition of Feeding South Florida - Food Pantry's and Sharing Tables
(SPECIAL ORDER - 11:45 A.M.)

Board Member(s) - Laurie Rich Levinson

Presenter(s) - Dr. Antione Hickman, Mary Mulder

Resolution in Support of High School Voter Registration Drive, April 20 - May 1, 2020 (Resolution #20-95) (SPECIAL ORDER - 1:30 P.M.)

Presenter(s) - Peter Antonacci, Staff Members from the Broward Supervisor of
Elections Office

Resolution in Support of Colon Cancer Awareness Month - March 2020
(Resolution #20-68) (SPECIAL ORDER - 1:40 P.M.)

Board Member(s) - Patricia Good

Presenter(s) - Dr. Dildra Martin-Ogburn

CONSENT AGENDA

REPORTS

Board Members

Superintendent

SPEAKERS

12:00 P.M. (Public Speakers listed on the Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

1. Ronald B. Barish

2. Michael Sirbola

3. Henry Gembala

4. Kristina Braziel

5. Julie Ganas

6. Natalia Garceau

7. Karen Gushta

ITEMS

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel recommendations for Instructional Appointments and Leaves 2019/2020 School Year (Supporting Docs)

Approve the personnel recommendations for the 2019/2020 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

G-2. Personnel recommendations for the Instructional Separation of Employment or Discipline for the 2019/2020 School Year (Postponed One (1) Name: M. Montimurro from 02/04/2020 SBOM) (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and retirements

2. Instructional Suspensions, Terminations, and Released During Probationary Period

There will be no financial impact to the School District

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (Supporting Docs)

REVISED

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

Funding has been budgeted in the 2019-2020 school/fiscal year for all appointments through June 30, 2020.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (Postponed One (1) Name: J. Singh from 02/04/2020 SBOM) (Supporting Docs)

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the School District.

G-5. Supplemental Pay Positions 12 (Supporting Docs)

Approve the recommended Supplemental Pay Positions for the 2019/2020 school/fiscal year.

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders,grade level chairpersons, athletic supplements; other general supplements for the 2019/2020 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

Supplement amounts can be found at https://www.browardschools.com/Page/31928

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the Supplemental Positions.

Funding has been budgeted in the 2019/2020 school/fiscal year for all the supplements through June 30, 2020.

GG. OFFICE OF HUMAN RESOURCES

A. RESOLUTIONS

AA. RESOLUTIONS

B. BOARD MEMBERS

BB. BOARD MEMBERS

CC. BOARD POLICIES

CC-1. Proposed Revised Job Description for the Bilingual Intake Facilitator Position (Supporting Docs)

Adopt the Proposed Revised Job Description for the Bilingual Intake Facilitator Position. This is the Final Reading.

The job description for the Bilingual Intake Facilitator position has been revised to better align the qualifications of the position, based upon the

expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on December 13, 2019. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

The revision of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.

CC-2. Proposed New Job Description for the Classroom Assistant K-12/Bilingual Position (Supporting Docs)

Adopt the Proposed New Job Description for the Classroom Assistant K-12/Bilingual Position. This is the Final reading.

The job description for the Classroom Assistant K-12/Bilingual position has been created in support of the Division of Academics. The job description defines the performance responsibilities and the minimum education and experience required to perform successfully in the job. The job description was publicized for rule adoption in compliance with Florida Statutes on December 13, 2019. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

The creation of this job description represents no additional financial impact. The source of funding for all positions associated with this item has been encumbered as part of the department's budget.

CC-3. Proposed New Job Description for the Human Resources (HR) Support Service Assistant Position (Supporting Docs)

Adopt the Proposed New Job Description for the Human Resources (HR) Support Service Assistant Position. This is the Final reading.

The job description for the Human Resources (HR) Support Service Assistant Position has been created in support of the HR Support Services departmental operations. The job description defines the performance responsibilities and the minimum education and experience required to perform successfully in the job. The job description was publicized for rule adoption in compliance with Florida Statutes on December 13, 2019. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

DD. OFFICE OF THE CHIEF AUDITOR

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on January 29, 2020 to review staff's recommendations concerning pre-qualification applications.

There is no financial impact to the District.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Recommendation for Additional Spending Authority - 19-061R - HVAC-R Parts & Supplies (Supporting Docs)

Approve the recommendation for additional spending authority for the above Invitation to Bid (ITB). Contract Term: October 1, 2018 through June 30, 2020, 1 Year, 9 Months; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $441,000; New Award Amount: $2,286,000; Awarded Vendor(s): Allied Controls, Inc., Daikin Applied Americas, Inc., Design Controls, Inc., Economic Electric Motors, Inc., Energy Control Technologies, Inc., Integrated Cooling Solutions, LLC, Johnstone Supply, Inc., Jascko Corp., Trane U.S., Inc., World Electric Supply, Inc.: Small/Minority/Women Business Enterprise Vendor(s): Allied Controls, Inc.

The School Board of Broward County, Florida (SBBC), received twelve (12) bids for this ITB. The purpose of this Bid is to purchase HVAC-R parts and supplies to replace, repair, and maintain air conditioning, heating, refrigeration, and ventilation equipment throughout the District in order to provide a comfortable and safe environment.

A copy of the ITB documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_19-061R_HVAC-RParts&Supplies.pdf

The estimated financial impact to the District will be $441,000. The funding source will come from PPO's operating budget. The contract award amount was for $1,845,000. The request is to increase the spending authority by $441,000, bringing the new contract value to $2,286,000. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

EE-2. Recommendation of $500,000 or Less - FY20-199 - Computerized Maintenance Management System (Supporting Docs)

SEE ITEM EE-3

Approve the recommendation to award the above Agreement. Contract Term: February 23, 2020 through February 22, 2021, 1 Year; User Department: Information Technology; Award Amount $420,000; Awarded Vendor(s): International Business Machines, Inc. (IBM); Small/Minority Women Business Enterprise: None.

This request is to approve the agreement to continue the use of the Maximo computerized maintenance management system created by IBM. Item EE-3 being presented at this School Board meeting is requesting the reduction of $450,000 on the approved spending authority for Electronic Data, Inc. (EDI) related to Maximo licensing renewal that was previously included in the FY20-073 - Continuation of the Lease or Maintenance of District Software & Hardware, approved by the School Board as item EE-10 on May 7, 2019.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $420,000. The funding source will come from the Information Technology operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-3. Recommendation for Reduction of Spending Authority - FY20-073 - Continuation of the Lease or Maintenance of District Software and Hardware for Fiscal Year 2019-2020 (Supporting Docs)

SEE ITEM EE-2

Approve the recommendation to reduce spending authority for the above item. Contract Term: July 1, 2019 through June 30, 2020, 1 Year; User Department: Information Technology; Spending Reduction Requested: $450,000; Original Award Amount $6,326,668; New Award Amount: $5,876,668; Awarded Vendor(s): Multiple; Small/Minority/Women Business Enterprise Vendor(s): None.

This item is connected to item EE-2 being presented at this School Board meeting and is requesting a spending authority of $420,000 for IBM Maximo licensing, which was previously included in the FY20-073 - Continuation of the Lease or Maintenance of District Software & Hardware, approved by the School Board as item EE-10 on May 7, 2019, as a renewal for $450,000 to Electronic Data, Inc.

The original awarded amount was $ 6,326,668. The reduction of the spending authority is $450,000. The new spending authority will be $5,876,668. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

F. OFFICE OF ACADEMICS

FF. OFFICE OF ACADEMICS

H. OFFICE OF THE GENERAL COUNSEL

HH. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

II. OFFICE OF THE SUPERINTENDENT

J. OFFICE OF FACILITIES & CONSTRUCTION

J-1. Authorization to Advertise for Bids - Gulfstream Early Learning Center of Excellence - Hallandale Beach - Silva Architects, LLC - SMART Program Renovations - Project No. P.002055 (Supporting Docs)

Approve Authorization to Advertise for Bids, Gulfstream Early Learning Center of Excellence, Silva Architects, LLC, SMART Program Renovations, Project No. P.002055.

Project Architect: Silva Architects, LLC