THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

 

SPECIAL SCHOOL BOARD MEETING

 

Tuesday, November 12, 2019 - 9:30 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Board Room

Fort Lauderdale, Florida

 

AGENDA FOR SPECIAL MEETING

 

 

November 8, 2019

 

ITEMS:

7. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (ADDED)

8. Board Member Travel Request: Ms. Patricia Good's Travel Request to Attend FSBA - 74th Annual Joint Conference in Tampa Bay, FL (ADDED)

9. Recommendation to Approve Agreement - School Resource Officer (SRO) Program 2019-2020 (ADDED)

10. Surveillance Camera System Access Agreements (ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

PURPOSE OF MEETING: For The School Board of Broward County, Florida to discuss the Authorization to Advertise for Bids - Sheridan Park Elementary School - Hollywood - Song & Associates, Inc. - SMART Program Renovations - Project No. P.002071, and any other items the Board deems necessary.

 

SUPERINTENDENT'S RECOMMENDATION:

 

Superintendent's Recommendation:

 

1. Authorization to Advertise for Bids - Sheridan Park Elementary School - Hollywood - Song & Associates, Inc. - SMART Program Renovations - Project No. P.002071 (Supporting Docs)

 

Approve the Authorization to Advertise for Bids, Sheridan Park Elementary School, Song & Associates, Inc., SMART Program Renovations, Project No. P.002071.

 

Project Architect: Song & Associates, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

2. Authorization to Advertise for Bids - Park Ridge Elementary School - Deerfield Beach - CES Engineering Services, LLC - SMART Program Renovations - Project No. P.001844 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Park Ridge Elementary School, CES Engineering Services, LLC, SMART Program Renovations, Project No. P.001844.

 

Project Engineer: CES Engineering Services, LLC

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

3. Authorization to Advertise for Bids - Lauderhill-Paul Turner Elementary School - Lauderhill - CES Engineering Services, LLC - SMART Program Renovations - Project No. P.002066 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Lauderhill-Paul Turner Elementary School, CES Engineering Services, LLC, SMART Program Renovations, Project No. P.002066.

 

Project Engineer: CES Engineering Services, LLC

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

4. Authorization to Advertise for Bids - Oriole Elementary School - Lauderdale Lakes - VIA Design Studio, LLC - SMART Program Renovations - Project No. P.001970 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Oriole Elementary School, VIA Design Studio, LLC, SMART Program Renovations, Project No. P.001970.

 

Project Architect: VIA Design Studio, LLC

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

5. Authorization to Advertise for Bids - Winston Park Elementary School - Coconut Creek - CES Engineering Services, LLC - SMART Program Renovations - Project No. P.001981 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Winston Park Elementary School, CES Engineering Services, LLC, SMART Program Renovations, Project No. P.001981.

 

Project Engineer: CES Engineering Services, LLC

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

6. Authorization to Advertise for Bids - Gator Run Elementary School - Weston - Jorge A. Gutierrez Architect, LLC - Aluminum Covered Walkway - Project No. P.001210 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Gator Run Elementary School, Jorge A. Gutierrez Architect, LLC, Aluminum Covered Walkway, Project No. P.001210.

 

Project Architect: Jorge A. Gutierrez Architect, LLC

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

 

7. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (Supporting Docs)

 

ADDED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary. respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2019-2020 school /fiscal year for all appointments through June 30, 2020.

 

8. Board Member Travel Request: Ms. Patricia Good's Travel Request to Attend FSBA - 74th Annual Joint Conference in Tampa Bay, FL (Supporting Docs)

 

ADDED

 

School Board confirmation that Ms. Good's travel to attend FSBA - 74th Annual Joint Conference on December 4, 2019 through December 6, 2019 is for official School Board business and that it complies with the rules of the State Board of Education.

 

Florida Statute 1001.39 (2019) requires that School Board members that travel outside of the District and are requesting reimbursement of travel expense in excess of $500 obtain approval from The School Board that the travel is for official school board business and that it complies with the rules of the State Board of Education.

 

Ms. Good plans to attend the FSBA - 74th Annual Joint Conference on December 4, 2019 through December 6, 2019.

 

A detailed outline of expenses is attached on page 2.

 

The financial impact to the District is approximately $1,141.52. The source of funds is School Board Member budget.

 

9. Recommendation to Approve Agreement - School Resource Officer (SRO) Program 2019-2020 (Supporting Docs)

 

ADDED

 

Approve the recommendation to award the above-referenced SRO Agreements for the City of Lauderhill and Pembroke Pines for Law Enforcement Officers. Contract Term: August 14, 2019 through June 3, 2020, 10 Months; User Department: Special Investigative Unit (School Police); Award Amount: $1,092,000; Awarded Vendor(s): City of Lauderhill; City of Pembroke Pines; Small/Minority/Women Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, desires to have SRO's to provide security and crime prevention for schools within the jurisdiction of the city agencies.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $1,092,000. The funding source will come from the Safe Schools Allocation operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

10. Surveillance Camera System Access Agreements (Supporting Docs)

 

ADDED

 

Approve the agreements between The School Board of Broward County, Florida (SBBC) and the cities of Coconut Creek, Lauderhill, and Pembroke Pines, Florida.

 

In an effort to enhance law enforcement and fire safety personnel response to emergencies at District schools or facilities, staff has collaborated with the Broward County Chiefs of Police Association to develop a template agreement for access to real-time (live) video feeds. The template articulates the use cases and restrictions to accessing District video surveillance cameras. Each of the three (3) Agreements have the same terms. The terms are the same as a previously Board approved video surveillance agreement with another municipality.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.