THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
SCHOOL BOARD OPERATIONAL MEETING
Wednesday, November 6, 2019 - 10:05 A.M.
Kathleen C. Wright Administration Center
600 Southeast Third Avenue, Board Room
Fort Lauderdale, Florida
AGENDA FOR OPERATIONAL MEETING
SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
November 5, 2019
ITEMS:
EE-8. Recommendation of $500,000 or Greater - FY20-139 - HVAC Repair and Preventive Maintenance (WITHDRAWN)
November 4, 2019
ITEMS:
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2019-2020 School Year (REVISED)
EE-13. Recommendation of $500,000 or Greater - FY20-010 - Consulting Services for Employee Benefits Program (REVISED)
EE-31. Recommendation of $500,000 or Greater - FY20-122 - School Security Guard (ADDED)
EE-32. Recommendation to Approve Agreement - FY20-164 - Deputy Sheriff at Marjory Stoneman Douglas High School Portable Classrooms Area Agreement - 2019-2020 (ADDED)
November 1, 2019
MINUTES:
October 2, 2019 - School Board Operational Meeting (ADDED)
ITEMS:
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (REVISED)
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (REVISED)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
September 4, 2019 - School Board Operational Meeting (Supporting Docs)
September 4, 2019 - Special - District Educational Facilities Plan / (Supporting Docs)
Second Public Hearing - Budget
September 17, 2019 - Regular School Board Meeting (Supporting Docs)
October 2, 2019 – School Board Operational Meeting (ADDED) (Supporting Docs)
ADDED / CHANGED ITEMS
CLOSE AGENDA
COMMITTEE REPORTS
10:30 A.M. (Committee Reports listed on the School Board Operational Meeting agenda will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Small Business Advisory Committee
Technology Advisory Committee
CONSENT AGENDA
REPORTS
Board Members
Superintendent
SPEAKERS
5:00 P.M. (Public Speakers listed on the School Board Operational Meeting agenda will be heard at 5 p.m. or immediately following the meeting, whichever is earliest.)
1. Jay Jawitz
2. Paul Kragh
3. Gisela Parra
4. Trudy Jermanovich
5. Douglas Green
6. Ronnie Flournoy
7. Hal Krantz
8. Lorraine Howard
9. Michael Sirbola
10. Kristina Braziel
ITEMS
Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.
G. OFFICE OF HUMAN RESOURCES
G-1. Personnel Recommendations for Instructional Appointments and leaves for 2019/2020 School Year (Supporting Docs)
Approve the personnel recommendations for the 2019-2020 appointments and leaves as listed in the Executive Summary and respective lists for instructional staff. All Recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Substitute/Temporary Hourly Teachers
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2019-2020 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel recommendations for Instructional Employees include the following items:
1. Instructional resignations and Retirements
2. Instructional Suspensions, Terminations, and Released during probationary period
There will be no financial impact to the School District.
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel
8. School-Based and District Managerial Leave(s)-Layoff(s)
9. Salary Adjustment(s)
Funding has been budgeted in the 2019-2020 school/fiscal year for all appointments through June 30, 2020.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District.
G-5. Supplemental Pay Positions 8 (Supporting Docs)
Approve the Recommended Supplementary Pay Positions for the 2019/2020 school/fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2019-2020 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.
Supplement amounts can be found at https://www.browardschools.com/Page/31928
The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210. Supplements. Individuals listed meet the requirements for the Supplemental Positions.
Funding has been budgeted in the 2019/2020 school/fiscal year for all the supplements through June 30, 2020.
GG. OFFICE OF HUMAN RESOURCES
GG-1. Pay for Performance Initial Placement Salary Schedule for Broward Principals and Assistants Association (BPAA) (Supporting Docs)
SPECIAL ORDER - 10:45 A.M.
Adopt the attached Pay for Performance Initial Placement Salary Schedule for the Broward Principals and Assistants Association (BPAA) group.
A new salary schedule has been developed for Broward Principals and Assistant Principals assigned to the Pay for Performance salary program. The new salary schedule consists of market competitive pay grades and ranges to support the attraction and retention of School Administrators and to promote pay equity and fairness. This salary schedule was reviewed with School Board Members at the School Board Workshop on September 24, 2019.
The prorated cost to implement the Pay for Performance Initial Placement Salary Schedule is estimated to be $368,314, which includes fringe benefits. This represents the expense associated with bringing pay for 125 School Principals and Assistant Principals up to the minimum of the new salary range.
A. RESOLUTIONS
AA. RESOLUTIONS
B. BOARD MEMBERS
BB. BOARD MEMBERS
BB-1. Board Member Travel Request: Mrs. Lori Alhadeff's Travel Request to Attend Rally to Tally/Broward Days in Tallahassee (Supporting Docs)
School Board confirmation that Mrs. Alhadeff's travel to attend Rally to Tally/Broward Days on January 21, 2020 through January 23, 2020 is for official School Board business and that it complies with the rules of the State Board of Education.
Florida Statute §1001.39 (2019) requires that School Board members that travel outside of the District and are requesting reimbursement of travel expense in excess of $500 obtain approval from The School Board that the travel is for official school board business and that it complies with the rules of the State Board of Education.
Mrs. Alhadeff plans to attend Rally to Tally/Broward Days on January 21, 2020 through January 23, 2020. She will be supporting students legislative efforts at Rally to Tally as well as advocating on behalf of BCPS during Broward Days.
A detailed outline of expenses is attached on page 2.
The financial impact to the District is approximately $1,061.30. The source of funds is School Board Member's budget.
BB-2. Board Member Travel Request: Dr. Rosalind Osgood Travel Request to Attend Broward Days 2020 and The State of Black Florida Legislative Summit (Supporting Docs)
School Board confirmation that Dr. Rosalind Osgood's travel to attend Broward Days 2020 and the State of Black Florida Legislative Summit is for professional development, training, and official school board business and that it complies with the State Board of Education.
Florida Statute § 1001.39 (2019) requires that School Board members that travel outside of the District and are requesting reimbursement of travel expense in excess of $500 obtain approval from The School Board that the travel is for official school board business and that it complies with the rules of the State Board of Education.
Dr. Rosalind Osgood plans to attend the above travel January 20 to January 25, 2020.
A detailed outline of estimated expenses is attached on page 2.
The financial impact to the district is approximately $1654. The source of funds is School Board members budget.
BB-3. Board Member Travel Request: Ms. Robin Bartleman's travel request to attend the Florida School Boards Association 74th Annual Joint Conference from December 4 to December 5, 2019 (Supporting Docs)
School Board confirmation that Ms. Bartleman's travel to attend the Florida School Boards Association 74th Annual Joint Conference December 4 to December 5, 2019 is for official School Board business and that it complies with the rules of the State Board of Education.
Florida Statute § 1001.39 (2019) requires that School Board members that travel outside of the District and are requesting reimbursement of travel expense in excess of $500 obtain approval from The School Board that the travel is for official school board business and that it complies with the rules of the State Board of Education. Ms. Bartleman plans to attend the Florida School Boards Association 74th Annual Joint Conference December 4 to December 5, 2019.
A detailed outline of expenses is attached on page 2.
The financial impact to the District is approximately $685.00. The source of funds is the School Board Members budget.
BB-4. Board Member Travel Request: Mrs. Heather P. Brinkworth’s travel request to attend Rally to Tally in Tallahassee, Florida January 21-23, 2020 for Legislative Visits with Students (Supporting Docs)
School Board confirmation that Mrs. Heather P. Brinkworth's travel to attend Rally to Tally in Tallahassee, Florida January 21-23, 2020 for legislative visits with students is for official business and that it complies with the rules of the State Board of Education.
Florida Statute 1001.39 (2019) requires that School Board members that travel outside of the District and are requesting reimbursement of travel expenses in excess of $500 obtain approval from The School Board that the travel is for official school board business and that it complies with the rules of the State Board of Education.
The financial impact to the District is approximately $1018.00.
CC. BOARD POLICIES
CC-1. Proposed Revised Job Description for the Child Development Associate Position (Supporting Docs)
Adopt the Proposed Revised Job Description for the Child Development Associate Position. This is the Final Reading.
The job description for the Child Development Associate position is being revised to better clarify and define the qualifications of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on September 13, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.
There is no financial impact associated with this School Board item.
CC-2. Proposed Revised Job Description for the Teacher Assistant - Early Childhood Education (Pre-K) Position (Supporting Docs)
Adopt the Proposed Revised Job Description for the Teacher Assistant - Early Childhood Education (Pre-K) Position. This is the Final Reading.
The job description for Teacher Assistant - Early Childhood Education (Pre-K), has been revised to better align the qualifications of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on September 13, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.
There is no financial impact associated with this School Board item.
CC-3. Proposed Revised Job Description for the Director, Business Support Center Position (Supporting Docs)
Approve the Proposed Revised Job Description for the Director, Business Support Center Position. Approval is requested to advertise for the position after the first reading. This is the First Reading.
The job description for the Director, Business Support Center position has been revised to better align the qualifications and experience of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
The revision of this job description represents no additional financial impact. The source of funding for the position associated with this item has been encumbered as part of the department's budget.
CC-4. Proposed Revised Job Description for the Specialist, Social Media Position (Supporting Docs)
Approve the Proposed Revised Job Description for the Specialist, Social Media Position. Approval is requested to advertise for the position after the first reading. This is the First Reading.
The job description for the Specialist, Social Media position has been revised to better align the qualifications and experience of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2019. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.
The revision of this job description represents an additional financial impact of $18,851, which reflects the difference in midpoint value for pay grade 22 and pay grade 25, and is inclusive of fringe (17.78% variable + $8,232 fixed). The source of funding has been encumbered as part of the department’s budget.
DD. OFFICE OF THE CHIEF AUDITOR
DD-1. Internal Audit Report - Property and Inventory Audits of Selected Locations 2019-2020 (Supporting Docs)
Receive - Internal Audit Report - Property and Inventory Audits of Selected Locations 2019-2020.
Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.
The Audit report covered thirty-four (34) locations. Our audits indicated that thirty-two (32) locations complied with policies and procedures. This report had two (2) locations with audit exceptions.
The Audit Committee reviewed this report for transmittal to the School Board during the Committee’s October 10, 2019 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
DD-2. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)
Receive - Internal Audit Report - Audit of the Internal Funds of Selected Schools.
An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.
The Audit report contains eleven (11) schools. Ten (10) schools complied with policies and procedures governing Internal Funds Accounting. This report had one (1) school with an audit exception.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee’s October 10, 2019 meeting.
The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.
DD-3. RSM Report - SMART Bond Program Management (Supporting Docs)
Received - RSM Report - SMART Bond Program Management.
The Office of the Chief Auditor (OCA) engages RSM to perform the quality assurance testing of the SMART Bond owner representative and program manager under a scope determined by the OCA. The report noted three (3) findings. Management responses to the findings are included in the report. Follow-up will be performed by both RSM and the OCA.
See Supporting Docs for continuation of Summary Explanation and Background.
The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's October 10, 2019 meeting.
The source of funds to perform the audit was the District Educational Facilities Plan. There is no additional financial impact to the School District.
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Recommendation to Reject All Bids - FY20-127 - Online Payment for Game Officials (Supporting Docs)
Approve the recommendation to reject all bids for the above-mentioned Request for Proposal (RFP).
In accordance with Chapter 6A-1.012(8), Florida Administrative Code, and Special Condition 6.8.3.7 of RFP FY20-127, The School Board of Broward County, Florida (SBBC), reserves the right to reject any or all proposals received when there are sound documented business reasons that serve the best interest of SBBC. Fees proposed exceeds the amount the District is willing to pay for these services.
There is no financial impact to the District.
E-2. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on October 16, 2019, to review staff's recommendations concerning pre-qualification applications.
There is no financial impact to the District.
E-3. Recommendation to Reject All Bids - 19-174E - GPS and Student Transportation Routing System (Supporting Docs)
SEE ITEM EE-24
Approve the recommendation to reject all bids for the above Request for Proposal (RFP).
This recommendation is to reject all proposals received. The School Board of Broward County, Florida (SBBC), released an RFP on March 5, 2019 through April 9, 2019. SBBC received four (4) responses. Pursuant to section 6.8.3.7 of the RFP and Chapter 6A-1.012(8), the School Board reserves the right to reject any or all proposals received when there are sound documented business reasons that serve the best interest of SBBC. It is recommended that all proposals received are rejected to enable the District to separately purchase GPS and Student Routing Systems.
A copy of the RPP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_19-174E_GPSandStudentTransportationRoutingSystem.pdf
There is no financial impact to the District.
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Grant Applications - Post-Submission (Supporting Docs)
Approve the submission of the following grant applications (A-T): A. American Theatre Wing…(1), $25,000 (requested) B. American Theatre Wing…(2), $26,319 (requested) C. Broward College…(1), $5,000 (requested) D. Broward College…(2), $5,000 (requested) E. Broward County Farm Bureau, $3,500 (requested) F. Donors Choose, $0 ($335 in-kind donation awarded) G. Fidelity Charitable Donor-Advised Fund, $2,110 (awarded) H. Florida Farm Bureau…, $500 (awarded) I. Florida Department of Education…(1), $518,117 (requested) J. Florida Department of Education…(2), $65,989 (requested) List is continued in the Summary Explanation and Background section below.
K. Motorola Solutions Foundation, $45,000 (awarded) L. Plantation Garden Club, $300 (awarded) M. Publix Charities, $500 (requested) N. TD Bank Community Giving, $9,911 (requested) O. Teaching Tolerance Educator Grants, $10,000 (requested) P. United States Environmental Protection Agency…, $400,000 (requested) Q. Volunteer Florida…, $227,544 (requested) R. Walmart Foundation…(1), $4,790 (requested) S. Walmart Foundation…(2), $1,500 (requested) T. Walmart Foundation - New and Emerging…, $750,000 Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.
The potential positive financial impact if all projects are awarded is $2,101,080 from various sources.
EE-2. Agreement with the City of Pompano Beach (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida (as operator of Blanche Ely High School), and the City of Pompano Beach. The Agreement term begins upon School Board approval and ends on September 30, 2020.
The City of Pompano Beach has awarded Blanche Ely High School a grant of $33,000 to support their career readiness program. Program outcomes include: students identify and cultivate skills in their stated area of interest; students work for 15- 20 hours per week for a minimum of 6 weeks and receive comparable pay as it relates the position; and students establish meaningful relationships with industry representatives and build experiences that can be detailed within their resumes. This grant was reviewed and approved by the School Board on June 11, 2019 (Item EE-1).
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.
The positive financial impact is $33,000. There is no additional financial impact to the District.
EE-3. First Amendment to the Subaward Agreement with the University of Chicago (Supporting Docs)
Approve the First Amendment to the Subaward Agreement between The School Board of Broward County, Florida, and the University of Chicago. The Agreement term begins upon School Board approval and ends November 20, 2020.
The funded research project aims to increase the frequency and quality of Broward County Public Schools elementary teachers (grades K-5) enactment of three specific key practices to support elementary students' critical thinking. Additionally, it seeks to uncover the factors that may increase teachers' implementation of these practices. This project is interested in understanding how teacher facilitation of student engagement in critical thinking spreads across teachers and schools within the District. As such, staff will investigate the District's organizational readiness and willingness to support teachers' implementation of the studies' practices with students. The School Board reviewed and approved the $349,875 grant from the University of Chicago on December 4, 2018 (Item EE-3).
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.
This is a no cost extension. $180,404.11 from the original award of $349,875.00 is available to continue the project. The source of funds is the University of Chicago from its Hewlett Foundation grant award. There is no additional financial impact to the District.
EE-4. Agreement with Motorola Solutions Foundation (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida (as operator of Western High School) and Motorola Solutions Foundation. The Agreement term begins upon School Board approval and ends on December 31, 2020.
Motorola Solutions Foundation has awarded Western High School a grant of $45,000 to support STEM learning. Western High School's STEM Synergy provides K-12 students with opportunities to develop both technical and soft skills in the field of engineering. STEM Academy students spark interest in STEM fields to approximately 250 students through community outreach, robotics competitions, and mentoring local middle and elementary school students through after-school Junior STEM programs. The two-week STEM Summer Institute offers STEM enrichment to students entering grades 4 through 9.
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The positive financial impact is $45,000. There is no additional financial impact to the District.
EE-5. Subrecipient Agreement with Broward College - Teacher Preparation through Real-World Experience Program (T-PREP) (Supporting Docs)
Approve the Subrecipient Agreement between The District Board of Trustees for Broward College, Florida, and The School Board of Broward County, Florida. The Agreement term begins upon School Board approval and ends on September 30, 2023. The authorized budget period shall begin upon School Board approval and shall not extend beyond September 30, 2023.
The District will receive a subrecipient award of $470,625 over 4 years from Broward College (BC) under a $2,500,000 T-PREP grant awarded by the United States Department of Education (USDOE). The T-PREP program will recruit and train District teachers to mentor and retain BC STEM majors serving as teachers for underrepresented populations. The School Board reviewed and approved the $300,000 grant from BC on August 7, 2018 (Item EE-1). Since that time, BC worked closely with USDOE negotiating the terms of their Agreement. As a result, the District's subrecipient award increased to $470,625 (over 4 years) due to changes in the stipend amount for mentor teachers to attend training.
The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The positive financial impact of this program is $470,625 from Broward College.
EE-6. Recommendation for Additional Spending Authority - 18-098E - Electrical Services (Supporting Docs)
Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: November 15, 2017 through September 30, 2020, Three (3) Years with an option for two (2) additional one (1) year renewal periods; User Department: Information & Technology (I&T); Additional Requested Amount: $900,000; New Award Amount: $3,130,000; Awarded Vendor(s): AGC Electric, Inc., Bismark Electrical Services, Inc., Universal Electric of Florida, Inc.; Small/Minority/Women Business Enterprise Vendor(s): AGC Electric, Inc.
This Bid is utilized for electrical services throughout the District and by I&T in support of District-wide safety and security projects.
A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_18-098C_ ElectricalServices.pdf
A copy of the original executed documents are available online at: http://www.broward.k12.fl.us/supply/agenda/Original Executed Documents_18-098C.pdf
The estimated financial impact to the District will be $900,000. The contract award amount was $2,230,000. The request is to increase the spending authority by $900,000, bringing the new contract value to $3,130,000. The funding source will come from the PPO operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-7. Direct Negotiation Agreement - FY20-148 - Title I Bookroom Collections - New and Upgrades (Supporting Docs)
Approve the recommendation of the above agreement. Contract Term: November 6, 2019 through October 31, 2020, 1 Year; User Department: Early Learning & Language Acquisition (ELLA); Award Amount: $1,853,612; Awarded Vendor(s): Scholastic, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the Direct Negotiation for Title I Bookroom Collections - New and Upgrades for Title 1 Schools with Scholastic, Inc. The total purchase of $1,853,612 is funded through the Title I Grant. Through this purchase, Title I schools will be provided resources to enrich Tier I and increase student access to a wide variety of complex and rigorous text supporting student interest, conceptual topics of study, text structure, student reading levels, text type, and genre. Resources, tiered according to need include full bookroom collections for new Title I Schools (2018-2019) and upgraded bookroom resources for schools participating in the 2017 resource allocation.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $1,853,612. The funding source will come from the Title I Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-8. Recommendation of $500,000 or Greater - FY20-139 - HVAC Repair and Preventive Maintenance (Supporting Docs)
WITHDRAWN
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2020 through June 30, 2022, 2 Years, 6 Months with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $715,000; Awarded Vendor(s): Blizzard Air Conditioning, LLC; Daikin Applied Americas, Inc.; Johnson Controls, Inc.; Thermal Concepts, Inc.; Trane U.S. Inc.; Small/Minority/Women Business Enterprise Vendor(s): Blizzard Air Conditioning, LLC.
The School Board of Broward County, Florida, received five (5) responses for ITB FY20-139 - HVAC Repair and Preventive Maintenance. This ITB will be utilized by PPO to procure services for repair and preventive maintenance of HVAC and Chiller equipment within the District.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-139_HVACRepairandPreventiveMaintenance.pdf
The estimated financial impact to the District will be $715,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-9. Recommendation for Renewal and Additional Spending Authority - 18-207T - Gas Refrigerants (Supporting Docs)
Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: February 6, 2019 through January 31, 2021, 2 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $126,000; New Award Amount: $626,000; Awarded Vendor(s): ASPEN Refrigerants, Inc.; The Ware Group, LLC d/b/a Johnstone Supply; Small/Minority/Women Enterprise vendor(s): None.
This request is to renew ITB 18-207T - Gas Refrigerants for one (1) additional year, February 1, 2020 through January 31, 2021, and request additional spending authority of $126,000. Per Bid Special Condition 5 which states that: "The Term of the bid shall be for 1 year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".
A copy of bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_18-207T_GasRefrigerants.pdf
The estimated financial impact to the District will be $126,000. The contract award amount was $500,000. The request is to increase the spending authority by $126,000, bringing the new contract value to $626,000. The funding source will come from the PPO's operating budget. The financial impact amount represents an estimate contract value; however, the amount authorized will not exceed the contract award amount.
EE-10. Direct Negotiation Agreement - FY20-137 - Trustee Account for School Board Assets and Investments (Supporting Docs)
Approve the recommendation for the above agreement. Contract Term: November 7, 2019, through termination of account; User Department: Treasurers' Office; Award Amount: $200,000; Awarded Vendor(s): U.S. Bank National Association; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the Agreement with U.S. Bank National Association and The School Board of Broward County, Florida. This Direct Negotiation provides a trust agreement for Other Postemployment Benefits including continued coverage for retirees and dependents in the Medical/Prescription Plans and will meet the requirements of the Governmental Accounting Standard Board Statement No. (GASB 45).
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the office of the General Counsel.
The estimated financial impact to the District will be $200,000. The funding will come from the Treasurers' Office operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-11. Recommendation of $500,000 or Less - FY20-119 - Fire Alarm Parts & Equipment (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2020 through December 31, 2020, 1 Year; User Department: Physical Plant Operations (PPO); Award Amount: $150,000; Awarded Vendor(s): Bass-United Fire & Security Systems; DiversiFire Systems, Inc.; Protegis, LLC, d/b/a Protegis Fire & Safety; Silmar Electronics, Inc.; Small/Minority/Women Business Enterprise Vendor(s): DiversiFire Systems, Inc.
The School Board of Broward County, Florida (SBBC), received four (4) bids for this ITB. The purpose of this Bid is for the purchase of fire alarms parts and equipment.
A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-119_FireAlarmParts&Equipment.pdf
The estimated financial impact to the District will be $150,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-12. Recommendation to Approve First Renewal - 17-008H - Integrated Payables (Supporting Docs)
Approve the First Renewal for the above Request for Proposal (RFP). Contract Term: March 22, 2017 through December 31, 2020; 3 Years, 10 Months; User Department: Treasurer's Office; Award Amount: Income; Awarded Vendor(s): CPS Payment Services, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
This RFP provides the District with a virtual/merchant payment solution that assists in improving the payment process efficiencies and reduces administrative costs, as well as the benefit of an income by rebate program for payment of transactions with enrolled vendors in the program. The vendor enrolled in this program is Florida Power & Light for payment of invoices.
This First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is a positive financial impact to the District. The integrated payables solution has generated revenues (rebates) of $1,654,683.56 from April 2017, through June 2019. This revenue is placed into the general fund.
EE-13. Recommendation of $500,000 or Greater - FY20-010 - Consulting Services for Employee Benefits Program (Supporting Docs)
REVISED
Approve the
recommendation to award the above Request for Proposal (RFP). Contract Term:
January 1, 2020 through December 31, 2022; 3 Years, 2 Months with an
option for two (2) additional one (1) year renewal periods; User Department:
Benefits and Employment Services; Award Amount: $1,900,000; Awarded Vendor(s):
Gallagher Benefit Services, Inc.; Small/Minority/Women Business Enterprise
Vendor(s): None.
The School Board of Broward County, Florida (SBBC), received three (3) proposals for RFP FY20-010 - Consulting Services for Employee Benefits Program from Aon Consulting, Inc., Bolton Partners, Inc. d/b/a Bolton Gelin and Gallagher Benefit Services, Inc.
A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY20-010_ConsultingServicesforEmployeeBenefitsProgram.pdf
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $1,900,000 for the initial term of the contract. The funding source will come from the Fringe Benefits Clearing Account for the initial term of the contract. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-14. Recommendation to Add New Vendors and Additional Spending Authority - 19-080-1V - Technical Contract Staffing & Consulting Services - Rebid (Supporting Docs)
Approve the recommendation to award additional vendors and additional spending authority to the above Invitation to Bid (ITB). Contract Term: October 3, 2018 through October 2, 2020; User Department: Information & Technology; Additional Requested Amount: $1,600,000; New Award Amount: $6,400,000; Awarded Vendor(s): Eighteen (18); Small/Minority/Women Business Enterprise Vendor(s) one (1).
See Supporting Docs for continuation of Requested Action.
This ITB will allow The School Board of Broward County, Florida, to contract with temporary technical firms to provide services on an as-needed basis. Required services include but are not limited to, Project Management, System Analysis, System Design, Computer Programming, Operations, Wide-Area Network Assistance, and the Payroll Process Improvement Projects. A detailed Statement of Work accompanied with cost estimates (as per billing rates established in ITB 19-080-1V and the estimated duration for each activity), along with approval from the Chief Information Officer will be required before commencement of any activity.
A copy of the bid documents are available online at:
The estimated financial impact to the District will be $1,600,000. The contract award amount was for $4,800,000. The request is to increase the spending authority by $1,600,000, bringing the new contract value to $6,400,000. The funding source will come from the Requesting Department's operating budget that will have the need to contract technical services.
EE-15. Direct Negotiation Agreement - FY20-147 - Rally to the Tally Initiative (Supporting Docs)
Approve the recommendation of the above agreement. Contract Term: November 6, 2019 through June 30, 2021, 1 Year and 7 Months; User Department: Bilingual/ESOL; Award Amount: $780,000; Awarded Vendor(s): Close Up Foundation, Incorporated; Small/Minority/Women Business Enterprise Vendor(s): None.
This Agreement will facilitate the "Rally to the Tally for New Floridians" initiative managed by the Bilingual/ESOL Department as part of the Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant. The parameters of the grant include teaching students about American civics, history, and government to inspire them to become advocates for their communities.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $780,000. The funding will come from the Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-16. Recommendation to Approve First Renewal and Additional Spending Authority - 17-040B - Diplomas, Certificates of Completion, and Diploma Covers (Supporting Docs)
Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: January 1, 2017 through December 31, 2020, 3 Years; User Department: School Counseling & BRACE Advisement; Additional Requested Amount: $65,000; Awarded Amount: $182,000; New Award Amount: $247,000; Awarded Vendor(s): Herff Jones, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The purpose of this Bid is to provide printed Diplomas and Certificates of Completion to various high schools and educational centers within Broward County, Florida. The vendor will provide Diplomas and/or Certificates of Completion upon notification from schools and centers with required student information.
A copy of the bid documents are available online at:
The estimated financial impact to the District will be $65,000. The contract award amount was $182,000. The request is to increase the spending authority by $65,000 bringing the new contract value to $247,000. The funding source will come from existing approved school/center operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-17. Direct Negotiation Agreement - FY20-156 - Emergency Medical Technician Academy (Supporting Docs)
Approve the recommendation for the above agreement. Contract Term: November 6, 2019 through June 30, 2024, 4 Years, 7 Months; User Department: Career, Technical, Adult, & Community Education (CTACE); Award Amount: $117,000; Awarded Vendor(s): Barry University, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
Barry University and The School Board of Broward County, Florida, desire to have South Plantation High School offer the Barry University Emergency Medical Technician program. This Agreement will provide an opportunity for students to enroll in the Barry University Emergency Medical Technician program. Upon successful completion of the program, students will be qualified to take the State of Florida EMT Exam.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $117,000. The funding source will come from the individual school's CAPE funds. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-18. Recommendation to Approve First Amendment and Additional Spending Authority - 57-039E - Blackboard Web Community Manager (Supporting Docs)
Approve the recommendation to approve the First Amendment to renew the Agreement with additional spending authority. Contract Term: December 21, 2016 through December 20, 2020, 4 Years; User Department: Information & Technology; Additional Requested Amount: $ 83,925; New Award Amount: $421,750; Awarded Vendor(s): Blackboard Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the First Amendment, renewing the Blackboard Inc. Agreement to allow continued use of the Web Community Manager software and hosting, which is utilized by all schools, centers, and departments District-wide.
This First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $83,925. The contract award was for $337,825. The request is to increase the spending authority by $83,925, bringing the new contract value to $421,750. The funding source will come from the Information & Technology operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-19. Direct Negotiation Recommendation of $500,000 or Less - FY20-124 - Compensation Analysis Subscription (Supporting Docs)
Approve the recommendation to award the above Agreement. Contract Term: June 1, 2019 through May 31, 2023, 4 Years; User Department: Compensation & Human Resource Support Services (HR); Award Amount: $35,520; Awarded Vendor(s): Salary.com LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
CompAnalyst has been used by the District since 2013 and is an essential tool for the HR Department, allowing them to complete market studies and job evaluations. CompAnalyst is a hosted cloud solution.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $35,520. The funding source will come from HR's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-20. Recommendation for Additional Spending Authority - 18-124E - Avigilon Video Surveillance Physical Security (Supporting Docs)
Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: March 2, 2018 through March 1, 2021, three (3) Years with an option for two (2) additional one (1) year renewal periods; User Department: Information & Technology (I&T); Additional Requested Amount: $600,000; New Award Amount: $5,600,000; Awarded Vendor(s): Convergint Technologies LLC; ATCi Communications Inc.; CSI Video Security LLC; ER Tech Systems Group Inc. d/b/a Broadcast Systems; Small/Minority/Women Business Enterprise Vendor(s): None.
RFP 18-124E - Avigilon Video Surveillance Physical Security was approved by the School Board on February 21, 2018. The current spending authority has not been exceeded; however, additional spending authority is required to allow I&T to continue the video surveillance and access point upgrade projects in addition to maintaining existing equipment.
A copy of the RFP documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/RFP_18-124E_AvigilonVideoSurveillancePhysicalSecurity.pdf
The estimated financial impact to the District will be $600,000. The contract award amount was for $5,000,000. The request is to increase the spending authority by $600,000, bringing the new contract value to $5,600,000. The funding source will come from the Capital Budget for Safety/Security and from approved grants. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-21. Recommendation for Additional Spending Authority - 58-065E - Cloud Hosting Provider for SAP (Supporting Docs)
Approve the recommendation for additional spending authority. Contract Term: September 19, 2017 through September 18, 2020, 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Information & Technology (I&T); Additional Requested Amount: $1,200,000; New Award Amount: $3,750,755; Awarded Vendor(s): VirtuStream, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve additional spending authority for the Cloud Hosting solution supporting the District's SAP system. The additional spending authority will allow the District to continue utilizing the hosting services for the remainder of the term.
The estimated financial impact to the District will be $1,200,000. The contract award was for $2,550,755. The request is to increase the spending authority by $1,200,000, bringing the new contract value to $3,750,755. The funding source will come from I&T's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-22. Recommendation to Approve Third Amendment, Renewal and Additional Spending Authority - 57-083E - Technical Industry Certification and Digital Tool Licensing (Certiport) (Supporting Docs)
Approve the Third Amendment, renewal and additional spending authority of the above agreement. Contract Term: December 7, 2016 through December 6, 2020, 4 Years; User Department: Career, Technical, Adult & Community Education; Additional Requested Amount: $998,400; New Award Amount: $3,587,258; Awarded Vendor(s): NCS Pearson, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
Certiport, a business of NCS Pearson, Inc. is the industry certification and digital tool licensing agency that provides students in the District with the required skills for industry certification exams, unlimited online practice as well as 144,000 actual industry certification exams (for all students in career and technical programs in the District's middle, high and technical magnet high schools). This request is to approve the Third Amendment and renewal of the agreement for one (1) additional year.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the original executed documents are available online at: http://www.broward.k12.fl.us/supply/agenda/OriginalExecutedDocuments_57-083E.pdf
The estimated financial impact to the District will be $998,400. The contract award amount was for $2,588,858. The request is to increase the spending authority by $998,400 bringing the new contract value to $3,587,258. The funding source will come from the Carl D. Perkins Secondary Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-23. Direct Negotiation Agreement - FY20-146 - Broward Youth Policy Summit & Broward Parents in Action Summit (Supporting Docs)
Approve the recommendation for the above agreement. Contract Term: November 6, 2019 through June 30, 2021, 1 Year, 7 Months; User Department: Bilingual/ESOL; Award Amount: $330,000; Awarded Vendor(s): Close Up Foundation, Incorporated; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the agreement between Close Up Foundation, Incorporated and The School Board of Broward County, Florida for Broward Youth Policy Summit and Broward Parents in Action Summit. This will facilitate the two (2) day "Broward County Youth Policy Summit" which will take place in April 2020 and April 2021. The Broward Parents in Action Summit will take place in April 2020 and April 2021.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $330,000. The funding source will come from the Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-24. Direct Negotiation Recommendation of $500,000 or Greater - FY20-132 - Transportation GPS System and Mobile Application (Supporting Docs)
SEE ITEM E-3
Approve the recommendation to award the above Agreement. Contract Term: November 6, 2019 through May 5, 2025, 5 Years, 6 Months; User Department: Student Transportation & Fleet Services; Award Amount: $3,040,000; Awarded Vendor(s): Synovia Solutions, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.
This item facilitates the purchase of a GPS System which includes an assortment of features including a new parent mobile application called "Here Comes the Bus" which helps track and locate the school bus.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $3,040,000. The funding source will come from the Student Transportation & Fleet Services operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-25. Recommendation of $500,000 or Greater - FY20-118 - Emergency Debris Clean Up and Removal Services (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract term: December 1, 2019 through November 30, 2020, 1 Year; User Department: Physical Plant Operations (PPO); Award Amount: $2,000,000; Awarded Vendor(s): Custom Tree Care, Inc.; Eastern Waste Systems, Inc.; TFR Enterprises, Inc.; Southern Disaster Recovery, LLC; Small/Minority/Women Business Enterprise: None.
The School Board of Broward County, Florida, received four (4) bids for ITB FY20-118 - Emergency Debris Clean Up and Removal Services. This Bid is utilized by the PPO department for the cleanup and removal of hazardous debris from District-wide sites after a severe storm, natural disaster, or similar event.
A copy of the bid documents are available online at:
http://www.broward.k12.fl.us/supply/agenda/ITB_FY20-118_EmergencyDebrisCleanUpandRemovalServices.pdf
The estimated financial impact to the District will be $2,000,000. In the event of a storm/natural disaster requiring use of this bid, funding will come from the Capital Reserve with the School Board's approval. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount. The District will work to seek reimbursements from FEMA, insurance carriers and any other appropriate sources.
EE-26. Recommendation for Renewal and Additional Spending Authority - 16-021T - Grounds Maintenance Services (Supporting Docs)
Approve the fourth renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: January 1, 2016 through December 31, 2020, 5 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $1,510,000; New Award Amount: $9,230,000; Awarded vendor(s): Green Horizon Services, Inc.; Small/Minority/Women Business Enterprise: Green Horizon Services, Inc.
This request is to renew ITB 16-021T - Grounds Maintenance Services for one (1) year (January 1, 2020 through December 31, 2020), and to request additional spending authority of $1,510,000. PPO, Custodial, and Grounds Department utilizes this Bid to provide grounds maintenance services to schools, centers, departments, and administrative sites throughout the District. Service includes, but not limited to, mowing turf, grass lawns, trimming shrubs and hedges, turf fertilization, and mulch installation.
A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_16-021T_GroundsMaintenanceServices.pdf
The estimated financial impact to the District will be $1,510,000. The funding source will come from PPO, Custodial Grounds', and the school's operating budget. The contract award amount was for $7,720,000. The request to increase the spending authority by $1,510,000, bringing the new contract value to $9,230,000. The financial impact amount represents an estimate contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-27. Recommendation of $500,000 or Greater - 19-113R - Electrical Supplies (Supporting Docs)
Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: November 7, 2019 through December 31, 2021, 2 Years, 2 Months; User Department: Physical Plant Operations (PPO); Award Amount: $2,105,000; Awarded Vendor(s): Graybar Electric Company, Inc.; Mayer Electric Supply Company, Inc.; Rexel USA, Inc.; World Electric Supply, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received five (5) bids for Bid 19-113R - Electrical Supplies. The Electrical Supplies contract is utilized by PPO as part of its Preventive/Routine Maintenance and Capital Improvements programs, to provide Original Equipment Manufacturer parts and equipment to repair or replace electrical equipment and accessories throughout the District.
A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/ITB_19-113R_ElectricalSupplies.pdf
The estimated financial impact to the District will be $2,105,000. The funding source will come from PPO's operating budget as well as individual school budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-28. Recommendation of $500,000 or Greater - FY20-102 - Fire Alarm Services (Supporting Docs)
Approve the recommendation to award the above Request for Proposal and agreements. Contract Term: November 13, 2019 through December 31, 2022, 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $1,400,000; Awarded Vendor(s): Bass-United Fire & Security Systems, Inc.; Johnson Controls, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
These Agreements cover the service, repair, maintenance, and annual certifications of the fire alarm systems at all schools and administrative sites throughout the District. Currently, the District has three (3) different systems: SimplexGrinnell LP, FCI, and Notifier by Honeywell.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
A copy of the RFI is available online at: http://www.broward.k12.fl.us/supply/agenda/RFI_FY20-142_FireAlarmServicesJCI SimplexGrinnell.pdf
A copy of the RFP is available online at: http://www.broward.k12.fl.us/supply/agenda/RFP_FY20-102_Fire AlarmServices.pdf
The estimated financial impact to the District will be $1,400,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-29. Direct Negotiation Agreement - FY20-144 - Avionics System Technician Program Equipment (Supporting Docs)
Approve the recommendation for the above agreement. Contract Term: November 6, 2019 through October 31, 2022, 3 Years; User Department: Atlantic Technical College; Award Amount: $349,565; Awarded Vendor(s): Learning Labs, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This Agreement will provide a Career Certificate program in Avionics System Technician as part of the basic equipment needed to meet the student performance standards as outlined in the Department of Education curriculum framework. The training equipment consists of both hardware/software components for both analog and digital electrical systems.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $349,565. The funding source will come from Atlantic Technical College's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-30. Direct Negotiation Agreements - FY20-161 - Federal and State Lobbying Services (Supporting Docs)
Approve the recommendation for the above Direct Negotiation Agreements. Contract Term: January 1, 2020 through December 31, 2022, 3 Years; User Department: Legislative Affairs; Award Amount: $756,000; Awarded Vendor(s): Alcalde & Fay, Ltd. Inc.; Ballard Partners, Inc.; Becker Poliakoff, P.A.; GrayRobinson, P.A.; Small/Minority/Women Business Enterprise Vendors: None.
Legislative Affairs and Procurement & Warehousing Services had directly negotiated Federal and State Lobbying Services with the vendors Alcalde & Fay, Ltd. Inc., Ballard Partners, Inc., Becker Poliakoff, P.A., and GrayRobinson, P.A. These recommended vendors have strong and reputable representation with The School Board of Broward County, Florida, for lobbying services for the federal and state governments.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $756,000 for the initial term of the contract. The funding source will come from the Legislative Affairs' operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-31. Recommendation of $500,000 or Greater - FY20-122 - School Security Guard (Supporting Docs)
ADDED
Approve the recommendation to award the above Request for Proposal (RFP). Contract term: November 6, 2019 through November 30, 2020, 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Safety, Security & Emergency Preparedness (SSEP); Award Amount: $2,725,000; Awarded Vendor(s): Metro One Loss Prevention Services Group (Guard Division), Inc.; Blue Shield Protective Services, Inc.; Small/Minority/Women Business Enterprise: Blue Shield Protect Services, Inc.
The School Board of Broward County, Florida, received twelve (12) bids for RFP FY20-122 - School Security Guard. This RFP is utilized by the SSEP Department to supplement the District's School Safety Officer in compliance with Florida Statute 1006.12 Safe School Officer - at each public school.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $2,725.000. The funding source will come from the Safe School Allocation and security funding provided by the referendum. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-32. Recommendation to Approve Agreement - FY20-164 - Deputy Sheriff at Marjory Stoneman Douglas High School Portable Classrooms Area Agreement - 2019-2020 (Supporting Docs)
ADDED
Approve the recommendation to award the above agreement. Contract Term: August 14, 2019 through June 2, 2020; User Department: Special Investigative Unit (School Police); Award Amount: $114,899; Awarded Vendor(s): The Sheriff of Broward County, Florida; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, desires that the Sheriff provides law enforcement officers to serve as a Safe Schools Officer at Marjory Stoneman Douglas High School.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This Agreement will be executed after School Board approval.
The estimated financial impact to the District will be $114,899. The funding source will come from the Safe Schools Allocation and security funding provided by the referendum. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
F. OFFICE OF ACADEMICS
F-1. Approval of Head Start/Early Head Start Annual Report 2018/2019, 2018-2019 Head Start/Early Head Start School Readiness Goals Progress Report Spring 2019 and Head Start/Early Head Start Long-Term Program Goals & Objectives (Supporting Docs)
Approve the Head Start/Early Head Start Annual Report 2018/2019, 2018-2019 Head Start/Early Head Start School Readiness Goals Progress Report Spring 2019 and Head Start/Early Head Start Long-Term Program Goals & Objectives.
The Federal Head Start program requires Head Start agencies to provide several reports annually that require approval by the Head Start Policy Council and the School Board of Broward County, Florida (SBBC). Once the reports are approved, they are made available to the public and Head Start parents. The Annual Report is a summary of program data for 2018-2019 and School Readiness Report is a summary of child development data for 2018-2019. The Program Goals and Objectives are written for a five-year period at the beginning of the grant cycle. The grant was awarded in the summer of 2019 and the Program Goals and Objectives were developed and finalized based on Community Assessment and Self-Assessment data collected by the Head Start department. The Program Goals and Objectives are reviewed annually and revised as needed. Each of these documents were approved at a Policy Council meeting held on June 3, 2019.
There is no financial impact to the District.
F-2. Agreement between The School Board of Broward County, Florida and The City of North Lauderdale, Florida for the Firefighter and Emergency Medical Responder Programs (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida and The City of North Lauderdale, Florida for the Firefighter and Emergency Medical Responder Programs. The term of this Agreement shall be for a period of three (3) years from the date it is fully executed by both parties. The School Board of Broward County, Florida recently approved this Agreement. Despite the fact that The City of North Lauderdale, Florida approved the language, The City of North Lauderdale, Florida wanted to make additional changes after The School Board of Broward County, Florida approved this Agreement.
The School Board of Broward County, Florida has partnered with The City of North Lauderdale, Florida to provide Career and Technical Education for Postsecondary students, who are enrolled in Firefighter and Emergency Medical Responder Programs, the opportunity to participate in the clinical learning experiences.
See Supporting Docs for continuation of Summary of Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.
There is no financial impact to the District.
F-3. Partnership Agreement between Florida State University and University of Southern California (hereafter called The Universities) and The School Board of Broward County, Florida (Supporting Docs)
Approve the Agreement between Florida State University and University of Southern California and The School Board of Broward County, Florida to provide graduate level interns with field placement in Broward County Public Schools.
These Partnership Agreements will provide operating guidelines for the internship placement of Florida State and University of Southern California School of Social Work graduate students within the District. The graduate student intern will expand the provision of school social work, family counseling, and therapeutic service to students and their families while performing a minimum of 600 hours of service per intern, under the supervision of School Social Work Workers. Through this partnership the District annually receives the equivalent of approximately eight (8) school social workers.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
FF. OFFICE OF ACADEMICS
H. OFFICE OF THE GENERAL COUNSEL
HH. OFFICE OF THE GENERAL COUNSEL
I. OFFICE OF THE SUPERINTENDENT
I-1. Agreement between The School Board of Broward County, Florida and FVE Managers, Inc. d/b/a Five Star Premier Residences of Hollywood (Supporting Docs)
Approve the New Agreement between The School Board of Broward County, Florida and FVE Managers, Inc. d/b/a Five Star Premier Residences of Hollywood. The term of this agreement shall begin on the date it is fully executed by both parties and conclude on December 31, 2022.
The School Board of Broward County, Florida partners with FVE Managers, Inc. d/b/a Five Star Premier Residences of Hollywood to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
I-2. Agreement between Boca Raton Regional Hospital and The School Board of Broward County, Florida (Supporting Docs)
Approve the Continuation Agreement between Boca Raton Regional Hospital and The School Board of Broward County, Florida. The term of this agreement shall commence upon the execution of both parties and conclude on September 6, 2022.
The School Board of Broward County, Florida partners with Boca Raton Regional Hospital to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.
See Supporting Docs for continuation of Summary Explanation and Background.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
I-3. Agreement between The School Board of Broward County, Florida and Manor Pines Convalescent Center, LLC (Supporting Docs)
Approve the New Agreement between The School Board of Broward County, Florida and Manor Pines Convalescent Center, LLC. The term of this agreement shall begin on the date it is fully executed by both parties and conclude on December 31, 2022.
The School Board of Broward County, Florida partners with Manor Pines Convalescent Center, LLC to provide students who are enrolled in Health Science Education Programs at the Broward Technical Colleges and select high schools the opportunity to participate in clinical learning experiences.
See Supporting Docs for continuation of Summary Explanation and Background.
Manor Pines Convalescent Center, LLC has a five star Medicare.gov rating.
This agreement has been reviewed and approved as to form and legal content by the office of the General Counsel.
There is no financial impact to the District.
I-4. Naming of the Rock Island Elementary School Cafeteria (Supporting Docs)
Approve the naming of the Rock Island School Cafeteria "Timothy McKently" Cafeteria.
Pursuant to the guidelines set forth in School Board Policy 1401, a representative group of stakeholders at Rock Island Elementary School unanimously voted to name the cafeteria "McKently Cafe". Mr. McKently dedicated over 28 years of his life to the scholars at Rock Island Elementary School as a Facilities Serviceperson. He was a long time supporter of children at Rock Island Elementary School.
There is no financial impact to the District. PTA will pay for plaque to recognize the Board approved naming.
I-5. Affiliation Agreement with The District Board of Trustees for Broward College, Florida (Supporting Docs)
Approve the Affiliation Agreement for The District Board of Trustees for Broward College, Florida to provide internship opportunities for their students.
The District Board of Trustees for Broward College, Florida offer its students, majoring in various fields of study, opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience/internship program. This Affiliation Agreement would provide internship opportunities for The District Board of Trustees for Broward College, Florida students within Broward County Public Schools.
This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
II. OFFICE OF THE SUPERINTENDENT
II-1. Amendment to the 2019-2020 Organizational Chart, Page 15 - Communications (Supporting Docs)
Amend Page 15 of the 2019-2020 Organizational Chart to reflect the addition of the Specialist, Social Media position.
Approval is requested to increase the pay grade for the Specialist, Social Media position from Pay Grade 22 to Pay Grade 25 to better align the position and job responsibilities, as well as to allow for better attraction of candidates. This position will report to the Manager, Media & Community Relations.
The cost estimate of $18,851 represents the difference between the salary range midpoint for Pay Grade 22 and Pay Grade 25 and is inclusive of fringe expense.
II-2. Agreement between The School Board of Broward County, Florida and Broward Education Foundation, Inc. (Supporting Docs)
Approve the Agreement between The School Board of Broward County, Florida and Broward Education Foundation, Inc.
The agreement defines the relationship between The School Board of Broward County, Florida and Broward Education Foundation, Inc. as it relates to private/public fundraising and grants management, support for school projects, programs, initiatives, scholarships, community engagement, partnership development and targeted program administration.
This Memorandum of Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This Memorandum of Agreement will be executed after School Board approval.
The financial impact of approving this item will be the cost of two full-time positions assigned to support Broward Education Foundation, Inc. The cost for the positions is $172,079.30 including fringe benefits.
J. OFFICE OF FACILITIES & CONSTRUCTION
J-1. First Amendment to the Professional Services Continuing Contract for Architectural Services - Song & Associates, Inc. - SMART Program Renovations - RFQ 16-104F (Supporting Docs)
Approve the First Amendment to the Professional Services Continuing Contract for Architectural Services for Song & Associates, Inc., SMART Program Renovations, RFQ 16-104F.
Amend the Professional Services Continuing Contract for Architectural Services: See Executive Summary (Exhibit 1).
This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the district.
J-2. Correction of Agenda Request Form - Executive Summary - Collaboration Form for Second Amendment to PSA - Rodriguez Architects, Inc. - McArthur HS - Hollywood - Project No. P.001954 - SMART Program Renovations - RFQ 18-035C (Supporting Docs)
Approve the
correction of the RFQ number on the Agenda Request Form, Executive Summary, and
Collaboration Form for the Second Amendment to the Professional Services
Agreement with Rodriguez Architects, Inc., McArthur High School, Project No.
P.001954, from the September 4, 2019 School Board Operational Meeting, Agenda
Item JJ-4, where the incorrect RFQ 18-035C number is reflected. The
number should reflect RFQ 18-036C on all three aforementioned
documents.
The purpose of this Agenda Request Form is to assure that the correct RFQ number is submitted and is reflected throughout all of the documents associated with this project.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget. The sole purpose of this item is to assure the correction of the RFQ number throughout the documents associated with this project. This item has no dollar value.
JJ. OFFICE OF FACILITIES & CONSTRUCTION
JJ-1. Campus Options - Plantation High School - Plantation - SMART Program Improvements - Project No. P.001916 (Supporting Docs)
SEE ITEM JJ-4
Staff requests Board approval to proceed with the Base Recommendation presented at the September 24, 2019 Board Workshop. In association with the input received by community members and Plantation High School administrators, staff is to proceed with including modifications to the original SMART Program Improvements at Plantation High School.
See Exhibit 1 for details.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget. There is a potential future impact to the project budget based on the option approved in this item.
JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB 18-181C - Chapel Trail Elementary School - Pembroke Pines - Advanced Roofing, Inc. - SMART Program Renovations - Project No. P.001732 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to Advanced Roofing, Inc. for the lump sum amount of $3,457,306 and approve additional funding in the amount of $2,850,436.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this Construction Bid Recommendation is $3,457,306. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $2,850,436 will come from the Capital Projects Reserve. This increases the project from $1,688,000 to $4,538,436.
JJ-3. Construction Bid Recommendation of $500,000 or Greater - ITB 19-157C - William Dandy Middle School - Fort Lauderdale - Lunacon Engineering Group, Corp. - SMART Program Renovations - Project No. P.001900 (Supporting Docs)
Approve the recommendation to award the Construction Agreement to Lunacon Engineering Group, Corp. for the lump sum amount of $5,776,868 and approve additional funding in the amount of $4,023,550.
Scope of Work: See Executive Summary (Exhibit 1).
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of approving this Construction Bid Recommendation is $5,737,368. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $4,023,550 will come from the Capital Projects Reserve. This increases the project budget from $3,195,000 to $7,218,550.
JJ-4. Second Amendment to the Professional Services Agreement - Song & Associates, Inc. - Plantation High School - Plantation - Project No. P.001916 - SMART Program Renovations - RFQ 17-184C (Supporting Docs)
SEE ITEM JJ-1
Approve the Second Amendment in the amount of $36,571 to the Professional Services Agreement dated September 26, 2017 with Song & Associates, Inc., Plantation High School, Project No. P.001916, SMART Program Renovations, RFQ 17-184C.
Purpose of the Amendment: See Executive Summary (Exhibit 1).
This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact of the Second Amendment to the Professional Services Agreement is $36,571. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no current impact to the project budget. There is a potential future impact to the project budget based on the additional scope approved in this item.
K. OFFICE OF FINANCIAL MANAGEMENT
K-1. General Fund Amendment as of October 31, 2019 (Supporting Docs)
Approve the attached General Fund Amendment as of October 31, 2019.
General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.007. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information as of the month of October 2019.
There is no financial impact to the District.
K-2. Special Revenue (Grants) Amendment as of October 31, 2019 (Supporting Docs)
Approve the attached Special Revenue (Grants) Amendment as of October 31, 2019.
Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.007. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information as of the month of October 2019.
There is no additional financial impact to the District.
K-3. Capital Budget Fund Amendment as of October 31, 2019 (Supporting Docs)
Approve the attached Capital Fund Amendment as of October 31, 2019.
The Capital Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Capital Funds. This Amendment includes information as of October 31, 2019.
There is a net increase of Capital Revenues and Appropriations of $535,110. The various revenue and appropriation impacts are described in the Exhibits. Activity for Capital Reserves is shown on Exhibit C, with the SMART Program Reserve at $30.0 million and the Unallocated Reserve at $40.8 million.
K-4. Interim Financial Statements for the Period Ended July 31, 2019 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended July 31, 2019.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of July 2019, the fund balance as a percentage of the projected revenues was 3.51% and fund balance, excluding Charter Schools’ revenues was 4.14%.
There is no additional financial impact to the District.
K-5. Interim Financial Statements for the Period Ended August 31, 2019 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended August 31, 2019.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of August 2019, the fund balance as a percentage of the projected revenues was 3.51% and fund balance, excluding Charter Schools’ revenues was 4.15%.
There is no additional financial impact to the District.
K-6. Interim Financial Statements for the Period Ended September 30, 2019 (Supporting Docs)
Approve the Interim Financial Statements for the Period Ended September 30, 2019.
Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of September 2019, the fund balance as a percentage of the projected revenues was 3.51% and fund balance, excluding Charter Schools’ revenues was 4.15%.
There is no additional financial impact to the District.
KK. OFFICE OF FINANCIAL MANAGEMENT
L. OFFICE OF PORTFOLIO SERVICES
L-1. First Amendment to Charter School Renewal Agreement with Franklin Academy Foundation, Inc., 5010 (Supporting Docs)
Approve the First Amendment to the Charter School Renewal Agreement with Franklin Academy Foundation, Inc., on behalf of Franklin Academy Sunrise - 5010.
Franklin Academy Foundation, Inc., on behalf of Franklin Academy Sunrise - 5010, desires to amend its charter school renewal agreement to change the Florida not-for-profit corporation name from Florida Charter Foundation, Inc., to Franklin Academy Foundation, Inc., for the 2019-2020 school year and subsequent years.
A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.
See Supporting Docs for continuation of Summary Explanation and Background.
This First Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
L-2. First Amendment to Charter School Renewal Agreement with Franklin Academy Foundation, Inc., on behalf of Franklin - 5012 (Supporting Docs)
Approve the First Amendment to the Charter School Renewal Agreement with Franklin Academy Foundation, Inc., on behalf of Franklin Academy - Pembroke Pines - 5012.
Franklin Academy Foundation, Inc., on behalf of Franklin Academy - Pembroke Pines - 5012, desires to amend its charter school renewal agreement to change the Florida not-for-profit corporation name from Florida Charter Foundation, Inc., to Franklin Academy Foundation, Inc., for the 2019-2020 school year and subsequent years.
A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.
See Supporting Docs for continuation of Summary Explanation and Background.
This First Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
L-3. First Amendment to Charter School Renewal Agreement with Franklin Academy Foundation, Inc., 5037 (Supporting Docs)
Approve the First Amendment to the Charter School Renewal Agreement with Franklin Academy Foundation, Inc., on behalf of Franklin Academy Cooper City - 5037.
Franklin Academy Foundation, Inc., on behalf of Franklin Academy Cooper City - 5037, desires to amend its charter school renewal agreement to change the Florida not-for-profit corporation name from Florida Charter Foundation, Inc., to Franklin Academy Foundation, Inc., for the 2019-2020 school year and subsequent years.
A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.
See Supporting Docs for continuation of Summary Explanation and Background.
This First Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
L-4. First Amendment to Charter School Renewal Agreement with Franklin Academy Foundation, Inc., 5046 (Supporting Docs)
Approve the First Amendment to the Charter School Renewal Agreement with Franklin Academy Foundation, Inc., on behalf of Franklin Academy F-5046.
Franklin Academy Foundation, Inc., on behalf of Franklin Academy F - 5046, desires to amend its charter school renewal agreement to change the Florida not-for-profit corporation name from Florida Charter Foundation, Inc., to Franklin Academy Foundation, Inc., for the 2019-2020 school year and subsequent years.
A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.
See Supporting Docs for continuation of Summary Explanation and Background.
This First Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
L-5. Parking Lease Agreement with Our Children's Workshop, Inc. (Supporting Docs)
Approve the Parking Lease Agreement Between The School Board of Broward County, Florida and Our Children's Workshop, Inc.
For over 21 years, Our Children's Workshop, Inc. (OCW) has provided daycare and afterschool care for children between the ages of six (6) weeks to twelve (12) years old. Located at 1406 NE 4th Street, Pompano Beach, FL 33060, just South of Pompano Beach High School (School), OCW has provided the community with a convenient and safe place for residents to bring their children.
See Supporting Docs for continuation of Summary Explanation and Background.
This parking lease agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and executed by OCW.
There is no financial impact to the School District.
L-6. License Agreement with the State of Florida Department of Transportation (Supporting Docs)
Approve the License Agreement between The School Board of Broward County, Florida (SBBC) and the State of Florida Department of Transportation (FDOT) for highway improvements along Lyons Road in front of Coconut Creek High School.
FDOT is requesting a License Agreement with SBBC for the purpose of gaining temporary access to Coconut Creek High School ground regarding reconstructing, sloping, grading, tying in, harmonizing and reconnecting the existing features with the highway improvements along Lyons road in the City of Coconut Creek.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by FDOT after SBBC approval.
There is no financial impact to the District.
L-7. Interlocal Agreement with the City of Plantation Regarding Business Partnership Recognition Banners (POSTPONED 10/15/19) (Supporting Docs)
MEMO TO VOTE DOWN
Approve the Interlocal Agreement with the City of Plantation Regarding Business Partnership Recognition Banners.
School athletic sponsors and other business partners provide a vital role in the sponsorship of key programs in the Broward County Public Schools (BCPS) located within the City of Plantation municipal boundaries.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is a no financial impact to the School District, therefore this item does not require a collaboration form from the capital Budget Department.
L-8. Interlocal Agreement with the City of Plantation Regarding Business Partnership Recognition Banners (Supporting Docs)
Approve the Interlocal Agreement with the City of Plantation Regarding Business Partnership Recognition Banners.
School athletic sponsors and other business partners provide a vital role in the sponsorship of key programs in the Broward County Public Schools (BCPS) located within the City's Municipal boundaries.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the School District, therefore, this item does not require a collaboration form from the capital Budget Department.
LL. OFFICE OF PORTFOLIO SERVICES
LL-1. Premium Services Agreements Approval (Supporting Docs)
Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the indicated governing boards.
Pursuant to Section 1002.33(20)(b),F.S., Venture Design, under the leadership of the Innovative Programs Design/Support Department, has negotiated the terms of these Premium Services Agreements for fee-supported services to charter schools. The attached Agreements delineate the negotiated terms and the structure and components that comprise the services purchased by the listed governing boards. Copies of the supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda.
These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated positive revenue to the District for these 2019-2020 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.
LL-2. Contract for Use of Facilities (Professional Facilities Management, Inc.) (Supporting Docs)
Approve the Contract for Use of Facilities between The School Board of Broward County, Florida (SBBC) and Professional Facilities Management, Inc. for use of the Coral Springs Center for the Arts to host Broward All County Concerts.
The School Board of Broward County, Florida (SBBC) will use the Coral Springs Center for the Arts to host the All County Concert Events for the 2019-2020 school year. Events are scheduled on January 29th, February 5th, 12th and the 19th of 2020. The Contract for Use of Facilities contains an addendum to the contract due to the Professional Facilities management not altering their standard Contract format and content.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and signed by Professional Facilities Management.
The financial impact to Broward County Public Schools (BCPS) is $17,000. BCPS was able to rent this facility for the same fee as last year. The source of the funding will come from the Applied Learning Department budget.
ATTORNEY CLIENT SESSION(S)
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.