Agenda for October 15, 2019

BCPS identity mark 2016 2c

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

REGULAR SCHOOL BOARD MEETING

Tuesday, October 15, 2019 – 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue, Board Room

Fort Lauderdale, Florida

AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

October 11, 2019

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (REVISED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

ADDED / CHANGED ITEMS

CLOSE AGENDA

COMMITTEE REPORTS

10:30 A.M. (Committee Reports listed on the Regular School Board Meeting agenda

will be heard at 10:30 a.m. or immediately following the G-3 item, whichever comes first.)

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Small Business Advisory Committee

Technology Advisory Committee

SPECIAL PRESENTATIONS (Non-Board Items)

Resolution in Support of Down Syndrome Awareness Month Across Broward County Public Schools in Florida – October 2019 (Resolution #20-23)

(SPECIAL ORDER – 10:45 A.M.)

Board Member(s) – Robin Bartleman

Presenter(s) – Alison Carina Garland, Grace Ann Garland

Resolution in Support of Disability Employment Awareness Month – October 2019 (Resolution #20-25) Resolution in Support of Disability History and Awareness Weeks, October 1-11, 2019 (Resolution #20-13) Resolution in Support of National Dyslexia Awareness Month – October 2019 (Resolution #20-26)

(SPECIAL ORDER – 10:55 A.M.)

Board Member(s) – Robin Bartleman

Presenter(s) – Marcell Mobley, Saemone Hollingsworth, Sonja Clay

Resolution in Support of Gifted Awareness Month – October 2019 (Resolution #20-24) (SPECIAL ORDER – 11:05 A.M.)

Board Member(s) – Laurie Rich Levinson

Presenter(s) – Zuzel Rodriguez

Resolution in Support of LGBT History Month – October 2019 (Resolution #20-20) (SPECIAL ORDER – 11:15 A.M.)

Board Member(s) – Laurie Rich Levison

Presenter(s) – Kezia Gilyard, Tom Albano

Resolution in Support of Breast Cancer Awareness Month – October 2019

(Resolution #20-22) (SPECIAL ORDER – 11:25 A.M.)

Board Member(s) – Ann Murray

Presenter(s) – Dr. Dildra Martin-Ogburn

Proclamation Recognizing National School Bus Safety Week October 21-25 (SPECIAL ORDER – 11:35 A.M.)

Board Member(s) – Ann Murray

Student Meal Debt Donations – Shark Radio 104.3 (SPECIAL ORDER – 11:45 A.M.)

Board Member(s) – Heather P. Brinkworth

Presenter(s) – Mary Mulder

Clergy Appreciation Month (SPECIAL ORDER – 1:30 P.M.)

Board Member(s) – Dr. Rosalind Osgood

Recognition of Veterans Day Proclamation (SPECIAL ORDER – 1:40 P.M.)

Board Member(s) – Donna P. Korn

Special Presentation of Wise Bodies Program and the Partnership with MODS & AHF (SPECIAL ORDER – 1:50 P.M.)

Board Member(s) – Heather P. Brinkworth

Presenter(s) – Joe Cox, Joe Cytacki, Deidra Rogers

CONSENT AGENDA

REPORTS

Board Members

Superintendent

SPEAKERS

12:00 P.M. (Public Speakers listed on the Regular School Board Meeting agenda will

be heard at 12 p.m. or immediately following the Special Presentations.)

1. Ronald B. Barish

2. Roosevelt McClary

3. Jasmine Ivory

4. Mary Velasco

5. Bernie Kemp

6. Karen Gushta

7. Latia Hines

8. Von Howard

9. Kathleen Foster

10. Ronnie Flournoy

ITEMS

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2019/2020 School Year (Supporting Docs)

Approve the personnel recommendations for the 2019/2020 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

G-2. Personnel Recommendations for the Instructional Separation of Employment or Discipline for the 2019/2020 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and the School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements

2. Instructional Suspensions, Terminations, and Released During Probationary Period

There will be no financial impact to the School District.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2019-2020 School Year (Supporting Docs)

REVISED

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

Funding has been budgeted in the 2019-2020 school/fiscal year for all appointments through June 30, 2020.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2019-2020 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the School District.

G-5. Supplemental Pay Position 7 (Supporting Docs)

Approve the recommended Supplemental Pay Positions for the 2019/2020 school/fiscal year.

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location, and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2019/2020 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

Supplement amounts can be found at https://www.browardschools.com/Page/31928.

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the Supplemental Positions.

Funding has been budgeted in the 2019/2020 school/fiscal year for all the supplements through June 30. 2020.

GG. OFFICE OF HUMAN RESOURCES

A. RESOLUTIONS

AA. RESOLUTIONS

B. BOARD MEMBERS

BB. BOARD MEMBERS

BB-1. Board Member Travel Request: Ms. Patricia Good's travel request to attend Rally to Tally/Broward Days in Tallahassee (Supporting Docs)

School Board confirmation that Ms. Good's travel to attend Rally to Tally/Broward Days on January 21, 2020 through January 23, 2020 is for official School Board business and that it complies with the rules of the State Board of Education.

Florida Statute § 1001.39 (2019) requires that School Board members that travel outside of the District and are requesting reimbursement of travel expense in excess of $500 obtain approval from The School Board that the travel is for official school board business and that it complies with the rules of the State Board of Education.

Ms. Good plans to attend Rally to Tally/Broward Days on January 21, 2020 through January 23, 2020. She will be supporting students legislative efforts at Rally to Tally as well as advocating on behalf of BCPS during Broward Days.

A detailed outline of expenses is attached on page 2.

The financial impact to the District is approximately $1,060.07. The source of funds is School Board Members budget.

BB-2. Board Member Travel Request: Ms. Nora Rupert's travel request to attend the Florida School Boards Association 74th Annual Joint Conference December 2 to December 6, 2019 (Supporting Docs)

School Board confirmation that Ms. Rupert's travel to attend the Florida School Boards Association 74th Annual Joint Conference.

December 2 to December 6, 2019 is for official School Board business and that it complies with the rules of that State Board of Education.

Ms. Rupert plans to attend the Florida School Boards Association 74th Annual Joint Conference December 2 to December 6, 2019.

A detailed outline of expenses is attached on page 2.

The financial impact to the District is approximately $1213.49. The source of funds is the School Board Members budget.

CC. BOARD POLICIES

CC-1. Proposed Revised Job Description for the Executive Director, Physical Plant Operations Position (Supporting Docs)

Approve the Proposed Revised Job Description for the Executive Director, Physical Plant Operations Position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

The job description for the Executive Director, Physical Plant Operations position has been revised to better align the qualifications of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on September 13, 2019. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

There is no financial impact associated with this School Board item.

CC-2. Proposed Revised Job Description for the Chief - Safety, Security and Emergency Preparedness Position (Supporting Docs)

Approve the Proposed Revised Job Description for the Chief - Safety, Security and Emergency Preparedness Position. This is the First Reading.

The job description for the Chief - Safety, Security and Emergency Preparedness is being revised to better align the qualifications, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on September 13, 2019. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

There is no financial impact associated with this School Board item.

CC-3. Proposed Revised Job Description for the Chief of Police, Broward District Schools Police Department Position (Supporting Docs)

Approve the Proposed Revised Job Description for the Chief of Police, Broward District Schools Police Department Position. This is the First Reading.

The job description for the Chief of Police, Broward District Schools Police Department position has been revised to better align the qualifications of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on September 13, 2019. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

There is no financial impact associated with this School Board item.

DD. OFFICE OF THE CHIEF AUDITOR

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and School Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on September 25, 2019, to review staff's recommendations concerning pre-qualification applications.

There is no financial impact to the District.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Direct Negotiation Recommendation of $500,000 or Less - FY20-140 - EDDC Management Software (Supporting Docs)

Approve the recommendation to award the above agreement. Contract Term: October 15, 2019 through October 14, 2022, three (3) Years with an option for two (2) additional one (1) year renewal periods; User Department: Economic Development & Diversity Compliance (EDDC); Award Amount $120,921; Awarded Vendor(s): AskReply, Inc. d/b/a B2Gnow; Emerging/Small/Minority/Women-Owned Business Enterprise Vendor(s): None.

B2Gnow provides a turnkey, hosted software solution to streamline and automate data-gathering, tracking and reporting; as a Diversity Management Software for EDDC as they manage the Emerging/Small/Minority/Women-Owned Business Enterprise Program.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $120,921. The funding source will come from the EDDC operational budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

F. OFFICE OF ACADEMICS

F-1. Agreement between The School Board of Broward County, Florida and The City of Fort Lauderdale, Florida for the Firefighter and Emergency Medical Responder Programs (Supporting Docs)

Approve the new Agreement between The School Board of Broward County, Florida and The City of Fort Lauderdale, Florida for the Firefighter and Emergency Medical Responder Programs. The term of this Agreement shall be for a period of three (3) years from the date it is fully executed by both parties.

The School Board of Broward County, Florida has partnered with The City of Fort Lauderdale, Florida to provide Career Technical Education for High School students and Postsecondary students, who are enrolled in the Firefighter and Emergency Medical Responder Programs, the opportunity to participate in the clinical learning experiences.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by The City of Fort Lauderdale, Florida upon School Board approval.

There is no financial impact to the District.

FF. OFFICE OF ACADEMICS

H. OFFICE OF THE GENERAL COUNSEL

HH. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

I-1. The School Board of Broward County, Florida 2019-2020 School/Personnel Calendar (Supporting Docs)

Approve the revised School Board of Broward County, Florida 2019-2020 School/Personnel Calendar to move the Early Release Day scheduled for Thursday, February 20, 2020 to Friday, February 14, 2020 in support of engaging in a Day of Service and Love.

On December 18, 2018, The School Board of Broward County, Florida approved the 2019-2020 School/Personnel Calendar.

See Supporting Docs for continuation of Summary Explanation and Background.

There is no financial impact to the District.

I-2. Division of Emergency Management Statewide Mutual Aid Agreement (Supporting Docs)

Approve the Division of Emergency Management Statewide Mutual Aid Agreement.

The State of Florida Division of Emergency Management has the authority to coordinate assistance between local governments in the event of an emergency. This Agreement is utilized to designate applicants as a "Participating Party" allowing them to request assistance should the applicants own resources be inadequate to meet an emergency.

Through participation in this Agreement, the District will have the ability to either request assistance or assist other applicants in the event of an emergency.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the State of Florida Division of Emergency Management after School Board approval.

There is no financial impact to the District.

II. OFFICE OF THE SUPERINTENDENT

J. OFFICE OF FACILITIES & CONSTRUCTION

JJ. OFFICE OF FACILITIES & CONSTRUCTION

JJ-1. Third Amendment to the Professional Services Agreement - Williamson Dacar Associates, Inc. - Pioneer Middle School - Cooper City - Project No. P.001793 - SMART Program Renovations - RFQ 17-068C (Supporting Docs)

Approve the Third Amendment in the amount of $235,209 to the Professional Services Agreement dated February 7, 2017 with Williamson Dacar Associates, Inc., Pioneer Middle School, Project No. P.001793, SMART Program Renovations, RFQ 17-068C.

Purpose of Amendment: See Executive Summary (Exhibit 1).

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the Third Amendment to the Professional Services Agreement is $235,209. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

JJ-2. Construction Bid Recommendation of $500,000 - ITB 18-204C - Sea Castle Elementary School - Miramar - CB Constructors, Inc. - SMART Program Renovations - Project No. P.001632 (Supporting Docs)

Approve the recommendation to award the Construction Agreement to CB Constructors, Inc. for the lump sum amount of $2,971,072 and approve additional funding in the amount of $1,508,179.

Scope of Work: See Executive Summary (Exhibit 1).

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of approving this Construction Bid Recommendation is $2,971,072. This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is an additional impact to the project budget. These funds in the amount of $1,508,179 will come from the Capital Projects Reserve. This increases the project budget from $2,810,975 to $4,319,154.

JJ-3. Change Order #3 - Tequesta Trace Middle School - Weston - ACA Construction, Inc. - Single Point of Entry - Project No. P.001852 (Supporting Docs)

Approve Change Order #3, Tequesta Trace Middle School, ACA Construction, Inc., Single Point of Entry, Project No. P.001852, in the amount of $18,273 and no change in contract time.

Change Order #3 $18,273 / 0 days

Tequesta Trace Middle School

ACA Construction, Inc.

Single Point of Entry

Project No. P.001852

Refer to Exhibits 1 and 2 for detailed information.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

JJ-4. Campus-Wide Phone System Upgrade - Cypress Bay High School - Weston - SMART Program Renovations - Project No. P.001774 (Supporting Docs)

Approve the Campus-Wide Phone System Upgrade for Cypress Bay High School, SMART Program Renovations, Project No. P.001774, in the amount of $155,934.94.

See Executive Summary (Exhibit 1) for details.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 4, 2019). There is no impact to the project budget.

K. OFFICE OF FINANCIAL MANAGEMENT

KK. OFFICE OF FINANCIAL MANAGEMENT

L. OFFICE OF PORTFOLIO SERVICES

L-1. Spot Survey for McArthur High School (Supporting Docs)

Authorization to conduct a spot survey to amend the Educational Plant Five Year Survey Report 2015-2020 (Plant Survey) for McArthur High School.

Directive from the Florida Department of Education (FDOE) requires that spot survey(s) must be conducted to amend school districts' Plant Survey to enable the demolition, restoration, and/or construction of pertinent buildings on school district grounds.

See Supporting Docs for continuation of Summary Explanation and Background.

Approving the spot survey for McArthur High School does not have a financial impact on Broward County Public Schools.

L-2. Spot Survey for Margate Elementary School (Supporting Docs)

Authorization to conduct a spot survey to amend the Educational Plant Five Year Survey Report 2015-2020 (Plant Survey) for Margate Elementary School.

See Supporting Docs for continuation of Summary Explanation and Background.

Approving the Spot Survey for Margate Elementary School does not have a financial impact on Broward County Public Schools.

L-3. Interlocal Agreement with the City of Plantation Regarding Business Partnership Recognition Banners (Supporting Docs)

Approve the Interlocal Agreement with the City of Plantation Regarding Business Partnership Recognition Banners.

School athletic sponsors and other business partners provide a vital role in the sponsorship of key programs in the Broward County Public Schools (BCPS) located within the City of Plantation municipal boundaries.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is a no financial impact to the School District, therefore this item does not require a collaboration form from the capital Budget Department.

L-4. Landowner Agreement with the Florida Fish and Wildlife Conservation Commission at New River Middle School (Supporting Docs)

Approve the Landowner Agreement for Ingress/Egress and Conducting Natural Resource Survey and Sampling Activities (Landowner Agreement), as shown in the Boundary and Topographic Survey and specifically described in Exhibits A, B, C and pertaining to New River Middle School.

The Florida Fish and Wildlife Conservation Commission is requesting approval from The School Board of Broward County, Florida as landowner of New River Middle School, for Ingress/Egress to conduct Natural Resource Survey and Sampling Activities in the area identified and described in Exhibit A and C. The scope of the project is described in details in Exhibit B.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the Florida Fish and Wildlife Conservation Commission after School Board approval.

There is no financial impact to the District.

LL. OFFICE OF PORTFOLIO SERVICES

LL-1. Recreation License Agreement with the City of North Lauderdale for Silver Lakes Middle School (Supporting Docs)

Approve the Recreation License Agreement with the City of North Lauderdale for Silver lakes Middle School.

The current Recreational Fields Usage Agreement between The School Board of Broward County, Florida (SBBC) and the City of North Lauderdale (Agreement) was entered into on January 18, 2000 and is set to expire on January 17, 2020. The current Agreement allows the City to utilize the outdoor recreational amenities at Silver Lakes Middle School (MS).

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is a positive financial impact of One Dollar (1.00) in annual rent payments to the SBBC.

ATTORNEY CLIENT SESSION(S)

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.