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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

School Board Operational Meeting

 

TUESDAY, JUNE 11, 2019 – 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR OPERATIONAL MEETING

 

 

 

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

June 10, 2019

 

SPEAKERS:

4. Sheila Leathem   (WITHDRAWN)

5. Goldie Fenster   (WITHDRAWN)

7. Tim Anderson   (WITHDRAWN)

 

ITEMS:

G-2. Personnel Recommendations for Instructional Appointments and Leaves Separation of Employment or Discipline for the 2018-2019 School Year   (REVISED)

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 and 2019-2020 School Years  (SECOND REVISION)

CC-3. Proposed New Job Description for the Manager, District Security Operations Center Position   (REVISED)

CC-4. Proposed New Job Description for the Protective Research Analyst Position   (REVISED)

CC-5. Proposed New Job Description for the Trainer - Safety, Security & Emergency Preparedness Position   (REVISED)

CC-6. Proposed New Job Description for the Data Analyst - Safety, Security & Emergency Preparedness Position   (REVISED)

CC-7. Proposed New Job Description for the Specialist, Enterprise Risk Management Communications Position   (REVISED)

CC-11. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Portfolio Services Officer   (REVISED)

EE-27. Recommendation to Approve First Second Amendment and Renewal - 59-087C - Broward County NatureScape Program   (REVISED)

 

 

June 7, 2019

 

ITEMS:

G-3.  Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 and 2019-2020 School Years   (REVISED)

EE-23.  Recommendation to Approve Agreements - School Resource Officer (SRO) Program for Extended School Year (ESY) 2018-2019   (REVISED)

II-1.  The School Board of Broward County, Florida 2019-2020 Organizational Chart   (REVISED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

May 21, 2019 – Special - Expulsions

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

COMMITTEE REPORTS

 

10:30 A.M.  (Committee Reports listed on the June 11, 2019, School Board Operational

 Meeting agenda will be heard at 10:30 a.m. or immediately following the

 G-3 item, whichever comes first.)

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M.  (Public  Speakers  listed  on  the  June 11, 2019,  School  Board  Operational

Meeting agenda will be heard at 5 p.m. or immediately following the meeting, whichever is earliest.)

 

1. Mildred Martin

2. Terry Lopez-Preuss

3. Roosevelt McClary

4. Sheila Leathem   (WITHDRAWN)

5. Goldie Fenster   (WITHDRAWN)

6. Heather Hall

7. Tim Anderson   (WITHDRAWN)

8. Trudy Jermanovich

9. Jamie Bosse

10. Allison Hankerson-Harris

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for the instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Instructional Leaves

 

There is no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Appointments and Leaves Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations, Retirements and Layoffs

2. Instructional Suspensions, Terminations and Dismissed During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 and 2019-2020 School Years (Supporting Docs)

 

SECOND REVISION

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 and 2019-2020 School Years (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Position (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirement for the supplemental position.

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all supplements through June 30, 2019.

 

GG. OFFICE OF HUMAN RESOURCES

 

GG-1. Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Police Benevolent Association (PBA) (Supporting Docs)

 

SPECIAL ORDER – 10:45 A.M.

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Police Benevolent Association (PBA) for the 2018-2019 school year.

 

This Agreement provides the following components for eligible bargaining unit members:

 

2018-2019: Effective January 1, 2019, PBA bargaining unit employees will receive a 2% salary increase. 2019-2020: Effective July 1, 2019, eligible employees of the PBA bargaining unit will receive an Equity Supplement equal to 2% of base salary.

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $16,279 for the 2018-2019 school year, including fringe benefits. The estimated financial impact for the Equity Supplement will generate a total payroll cost of approximately $33,210 for the 2019-2020 school year, including fringe benefits.

 

GG-2. 2018-2019 COPA Salary Schedule for Confidential Office Personnel Association (COPA) (Supporting Docs)

 

SPECIAL ORDER – 10:45 A.M.

 

Adopt the attached 2018-2019 COPA Salary Schedule for the Meet and Confer Group, Confidential Office Personnel Association (COPA).

 

This Agreement provides the following components for eligible employees:

 

2018-2019: Effective January 1, 2019, eligible COPA employees will receive a 2% increase to the salaries and salary schedule. 2019-2020: Effective July 1, 2019, eligible school-based employees of the Confidential Office Personnel Association will receive a Referendum Supplement equal to 2% of base salary.

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $203,153 for the 2018-2019 school year, including fringe benefits. The estimated financial impact for the Referendum Supplement will generate a total payroll cost of approximately $247,135 for the 2019-2020 school year, including fringe benefits.

 

GG-3. 2018-2019 ESMAB Salary Schedule for Educational Support & Management Association of Broward, Inc. (ESMAB) (Supporting Docs)

 

SPECIAL ORDER – 10:45 A.M.

 

Adopt the attached 2018-2019 ESMAB Salary Schedule for the Meet and Confer Group, Educational Support & Management Association of Broward, Inc. (ESMAB).

 

This Agreement provides for a 2% increase to the salaries and salary schedule of eligible employees covered under the ESMAB group, effective January 1, 2019.

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $385,070 for the 2018-2019 school year, including fringe benefits.

 

GG-4. 2018-2019 School-Based Administrators Salary Schedule for Broward Principals and Assistants Association (BPAA) (Supporting Docs)

 

SPECIAL ORDER – 10:45 A.M.

 

Adopt the attached 2018-2019 BPAA Salary Schedule for the Meet and Confer Group, Broward Principals and Assistants Association (BPAA).

 

This Agreement provides for an overall 2% increase to the salaries of eligible employees covered under the Grandfathered Salary Schedule, effective

January 1, 2019. Employees rated "Highly Effective" on the Pay for Performance Salary Schedule shall receive a 2.47% increase and employees rated "Effective" on the Pay for Performance Salary Schedule shall receive a 1.85% increase, effective

January 1, 2019.

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $753,722 for the 2018-2019 school year, including fringe benefits.

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Adopt Policy 5006: Suspension and Expulsion (Supporting Docs)

 

SEE ITEM CC-2

 

Adopt Policy 5006: Suspension and Expulsion at the Final Reading.

 

Revisions to Policy 5006 Suspension and Expulsion have been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making.

 

Revisions were discussed at the first Board Workshop on February 26, 2019 and the second Public Rule Development Workshop on April 30, 2019 and advertised on May 5, 2019. The Summary of Changes reflects the revisions for the Policy.

 

All changes are proposed for the 2019-2022 school years.

 

There is no financial impact to the District.

 

CC-2. Adopt Policy 5.8 Code of Student Conduct 2019-2022 (Supporting Docs)

 

SEE ITEM CC-1

 

Adopt Policy 5.8: Code of Student Conduct 2019-2022 at this Final Reading.

 

Revisions to Policy 5.8: Code of Student Conduct have been made to provide clarification and information for stakeholders in understanding and implementing the Policy. Policy changes have been vetted in accordance with the process outlined in Policy 1001: Rule Adoption and Rule Making.

 

The revisions were discussed at the first Board Workshop on February 26, 2019,and the Public Rule Development Board Workshop on April 30, 2019 and advertised on May 5, 2019. The chart of changes reflects the revisions for the Policy.

 

All changes are being proposed for the 2019-2022 school years.

 

There is no financial impact to the District.

 

CC-3. Proposed New Job Description for the Manager, District Security Operations Center Position (Supporting Docs)

 

REVISED

 

Approve the Proposed New Job Description for the Manager, District Security Operations Center position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The job description for the Manager, District Security Operations Center position has been created in support of the Division of Safety, Security & Emergency Preparedness. The job description was publicized for rule adoption in compliance with Florida Statutes on May 23, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-4. Proposed New Job Description for the Protective Research Analyst Position (Supporting Docs)

 

REVISED

 

Approve the Proposed New Job Description for the Protective Research Analyst Position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The job description for the Protective Research Analyst position has been created in support of the Division of Safety, Security & Emergency Preparedness. The job description was publicized for rule adoption in compliance with Florida Statutes on May 23, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-5. Proposed New Job Description for the Trainer - Safety, Security & Emergency Preparedness Position (Supporting Docs)

 

REVISED

 

Approve the Proposed New Job Description for the Trainer - Safety, Security & Emergency Preparedness Position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The job description for the Trainer - Safety, Security & Emergency Preparedness position has been created in support of the Division of Safety, Security & Emergency Preparedness. The job description was publicized for rule adoption in compliance with Florida Statutes on May 23, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-6. Proposed New Job Description for the Data Analyst - Safety, Security & Emergency Preparedness Position (Supporting Docs)

 

REVISED

 

Approve the Proposed New Job Description for the Data Analyst - Safety, Security & Emergency Preparedness position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The job description for the Data Analyst - Safety, Security & Emergency Preparedness position has been created in support of the Division of Safety, Security & Emergency Preparedness. The job description was publicized for rule adoption in compliance with Florida Statutes on May 23, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-7. Proposed New Job Description for the Specialist, Enterprise Risk Management Communications Position (Supporting Docs)

 

REVISED

 

Approve the Proposed New Job Description for the Specialist, Enterprise Risk Management Communications Position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The job description for the Specialist, Enterprise Risk Management Communications position has been created in support of the Division of Safety, Security & Emergency Preparedness. The job description was publicized for rule adoption in compliance with Florida Statutes on May 23, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-8. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Academic Officer (Supporting Docs)

 

Approve the proposed new job description for the Instructional and Digital Materials Analyst position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Academic Officer. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The proposed new job description for the Instructional and Digital Materials Analyst position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Academic Officer, is being submitted for approval. The job description was publicized for rule adoption in compliance with Florida Statutes on May 24, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of this job description represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-9. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Facilities Officer (Supporting Docs)

 

Approve the proposed revised job description for the Director Manager, Business Process and Performance Improvement position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Facilities Officer. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The proposed revised job description for the Director Manager, Business Process and Performance Improvement position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Facilities Officer, is being submitted for approval. The job description was publicized for rule adoption in compliance with Florida Statutes on May 24, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The revision of this job description represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-10. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Financial Officer (Supporting Docs)

 

Approve the proposed new job description for the Assistant Director, Benefits position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Financial Officer. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The proposed new job description for the Assistant Director, Benefits position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Financial Officer, is being submitted for approval. The job description was publicized for rule adoption in compliance with Florida Statutes on May 24, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of this job description represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-11. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Portfolio Services Officer (Supporting Docs)

 

REVISED

 

Approve the proposed new job description for the Director, School Choice & Parental Options position and the proposed revised job description for the Director, Demographics & Student Assignments School Boundaries positions, identified through the 2019 – 2020 Organizational Chart for the Division of Chief Portfolio Services Officer. Approval is requested to advertise for the positions after the first reading. This is the First Reading.

 

The proposed new job description for the Director, School Choice & Parental Options position and the proposed revised job description for the Director, Demographics & Student Assignments School Boundaries positions, identified through the 2019 – 2020 Organizational Chart for the Division of Chief Portfolio Services Officer, are being submitted for approval. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on May 24, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The new and revised job descriptions represent no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-12. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Strategy & Operations Officer (Supporting Docs)

 

Approve the proposed new job descriptions for the Officer, Economic Development & Diversity Compliance and the Director, Student Transportation & Fleet Services positions, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Strategy & Operations Officer. Approval is requested to advertise for the positions after the first reading. This is the First Reading.

 

The proposed new job descriptions for the Officer, Economic Development & Diversity Compliance and the Director, Student Transportation & Fleet Services positions, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Strategy & Operations Officer, are being submitted for approval. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on May 23, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of these job descriptions represent no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

 

Received Internal Audit Report - Audit of the Internal Funds of Selected Schools.

 

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.087(2) and School Board Policy 1002.1.

 

The Audit report contains twenty-two (22) schools. All schools complied with policies and procedures governing Internal Funds Accounting.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee's May 2, 2019 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-2. State of Florida Auditor General - Broward County District School Board - Financial and Federal Single Audit for the Fiscal Year Ended June 30 (Supporting Docs)

 

Receive State of Florida Auditor General - Broward County District School Board - Financial and Federal Single Audit for the Fiscal Year Ended June 30, 2018.

 

The Auditor General, State of Florida, performed the Broward County School District School Board Financial and Federal Single Audit for the Fiscal Year Ended June 30, 2018. The audit report is dated March 25, 2019.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's May 2, 2019 meeting.

 

The source of funds impacted by this report is the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-3. State of Florida Auditor General - Broward County District School Board - Operational Audit for the Fiscal Year Ended June 30, 2018 (Supporting Docs)

 

Receive State of Florida Auditor General - Broward County District School Board - Operational Audit for the Fiscal Year Ended June 30, 2018.

 

The Auditor General, State of Florida performed the Broward County District School Board - Operational Audit for the Fiscal Year Ended June 30, 2018. The audit report was provided to the District on April 26, 2019.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's May 2, 2019 meeting.

 

The source of funds for the Report, which is part of the State of Florida Auditor General performed by the Auditor General, is the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

 

DD-4. Investigation Report - Audit of Selected Charter Schools (Supporting Docs)

 

Receive Investigation Report - Audit of Selected Charter Schools.

 

Pursuant to a request from the Florida Department of Education's Office of Inspector General (OIG), the Office of the Chief Auditor performed an investigation on 4 allegations received by the OIG. The allegations pertained to FTE reporting, ESE records, bus pass, and general fraud.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee's May 2, 2019 meeting.

 

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor.

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and School Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee convened on May 1, 2019, to review staff's recommendations concerning pre-qualification applications.

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program as of April 30, 2019 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP Report provides The School Board of Broward County, Florida, an update on the continual progress of the program.

 

There is no financial impact to the District.

 

E-3. Recommendation of $500,000 or Less - 59-089V - Apprenticeship Services with The Housing Authority of the City of Fort Lauderdale (Supporting Docs)

 

Approve the recommendation to award the above agreement with The Housing Authority of the City of Fort Lauderdale. Contract Term: June 12, 2019 through June 30, 2021, 2 Years; User Department: Atlantic Technical College; Award Amount: None; Awarded Vendor(s): The Housing Authority with the City of Fort Lauderdale; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, has partnered with The Housing Authority of the City of Fort Lauderdale for more than twenty (20) years. This Agreement helps to provide the Housing Authority residents with training that can help improve their own residential properties and develop employment skills. This program is part of the School Board's Apprenticeship programs that are offered through Atlantic Technical College.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. The funds for this program are generated from student enrollment through the State Workforce Development fund and are included in Atlantic Technical College's operating budget.

 

E-4. Recommendation to Reject all Bids - FY20-004 - Professional Development Services for Private Schools (Supporting Docs)

 

SEE ITEM EE-11

 

Approve the recommendation to reject all bids for the above Request for Proposal (RFP).

 

This recommendation is to reject all proposals received. The School Board of Broward County, Florida (SBBC), released an RFP on March 1, 2019 through April 1, 2019. The District received eight (8) responses. Pursuant to Section 6.7.3.7 of the RFP and chapter 6A-1.012(8), "The District School Board shall have the authority to reject any or all proposals submitted in response to any competitive solicitation and request new proposals." Due to a flaw in the cost section of the RFP, the evaluation committee recommended rejecting all proposals received and rebid with revised specifications.

 

There is no financial impact to the District.

 

E-5. Recommendation for Bid Renewal - 17-018R - Electrostatic Painting for Metal Surfaces (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: September 8, 2016 through August 30, 2020, 4 Years; User Department: Physical Plant Operations; Amount: $600,000; Vendor(s): Coastal Locker Services, Inc.; Roof Painting by Hartzell, Inc.; Small/Minority/Women Business Enterprises Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) bids for ITB 17-018R - Electrostatic Painting for Metal Surfaces. This is a critical bid in terms of providing maintenance for Electrostatic Painting for Metal Surfaces such as Playground Equipment, Covered Walkways, Fencing, and Railings.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-018R_ElectrostaticPaintingforMetalSurfaces.pdf

 

There is no financial impact to the District.

 

E-6. Agreements with Jobs for America's Graduates, Inc. (Supporting Docs)

 

SEE ITEM EE-2

 

Approve the Agreements between The School Board of Broward County, Florida (as operator of High Schools: Deerfield Beach, Hallandale Magnet, Miramar, and South Plantation), and Jobs for America's Graduates, Inc. (JAG). The Agreements begin June 11, 2019 and conclude on June 30, 2020.

 

The District has accepted grant funding from the Florida Endowment Foundation for Florida's Graduates Inc. for the purpose of furthering postsecondary education for students at four high schools in school year 2019/20. JAG hosts the Electronic National Data Management System ("ENDMS") to provide an evaluation protocol for its curriculum, Jobs for Florida Graduates, which is utilized by the Florida Endowment Foundation for Florida's Graduates Inc. in the grant programing. This agreement governs the utilization of the ENDMS hosted by JAG and provides for the parties' responsibilities in maintaining and disclosing student information and records.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-S): A. 3M Community Giving, $30,000 (requested) B. Association of Latino Administrators..., $250 (awarded) C. Bill & Melinda Gates Foundation…, $500,000 (requested) D. CareerSource Broward…, $263,000 (awarded) E. City of Pompano Beach… Atlantic Technical College, $6,600 (requested) F. City of Pompano Beach…Blanche Ely High, $60,000 (requested) G. Community Foundation..., $94,000 (requested) H. Ezra Jack Keats Mini-Grants, $500 (awarded) I. Firehouse Subs..., $30,000 (requested) J. Florida Department of Agriculture…, $600,000 (requested) List is continued in the Summary Explanation and Background section below.

 

K. Florida Department...Florida Diagnostic..., $1,481,151 (requested) L. Florida Department...Student Attired..., $84,572 (requested) M. Frederick A. DeLuca..., $75,000 (requested) N. National Speech..., $398 (awarded) O. Nova..., $4,500 (requested) P. Sigma Alpha Iota…, $500 (awarded) Q. United States Department..., $2,500,000 (requested) R. Walmart Foundation…, $500 (awarded) S. Whole Kids Foundation…, $2,000 (awarded)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if all projects are awarded is $5,732,971 from various sources.

 

EE-2. Agreements with The Florida Endowment Foundation for Florida's Graduates Inc. (Supporting Docs)

 

SEE ITEM E-6

 

Approve the Agreements between The School Board of Broward County, Florida (as operator of High Schools: Deerfield Beach, Hallandale Magnet, Miramar, and South Plantation), and The Florida Endowment Foundation for Florida's Graduates Inc. dba Jobs for Florida's Graduates. The Agreements begin July 1, 2019 and conclude on June 30, 2020.

 

Jobs for Florida's Graduates is a robust work and life skills development program for middle and high school students who need supportive services to increase their likelihood of high school completion. With these grants, students at Deerfield Beach, Hallandale Magnet, Miramar and South Plantation High Schools will explore careers, work within teams, develop leadership skills, create and manage wealth, serve their communities, and build a workable plan for their post-graduation life. This grant covers the cost for one FTE position to teach the related course and provide the extracurricular engagement. Four of these grants were approved at the April 9, 2019 School Board Operational Meeting. The remaining two grants were approved on the May 7, 2019 agenda.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $45,000 per program for a total of $270,000 for the 2019/20 school year. There is no additional financial impact to the District.

 

EE-3. Agreement with the Florida Department of Education (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and the Florida Department of Education. The Agreement begins July 1, 2019 and concludes on June 30, 2020.

 

The Florida Diagnostic and Learning Resources System grant is a discretionary non-competitive award project that provides an array of instructional support services to exceptional student education programs in school districts statewide.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $1,481,151. The source of funds is the Florida Department of Education, Bureau of Exceptional Education and Student Services. There is no additional financial impact to the District.

 

EE-4. Agreement with CareerSource Broward (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and CareerSource Broward. The Agreement begins upon Board approval and ends on June 30, 2020.

 

Under this agreement, CareerSource Broward will provide up to $143,766 to be paid to Broward College to deliver coursework for up to sixty-five teachers. These courses are needed to help the participating teachers meet the requirements for a Florida Professional Educator's Certificate.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact is $143,766 from CareerSource Broward Incumbent Worker Training grant. There is no additional financial impact to the District.

 

EE-5. Agreement with The District Board of Trustees of Broward College, Florida (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and The District Board of Trustees of Broward College, Florida. The Agreement begins upon Board approval and concludes on June 30, 2020.

 

The Agreement between The School Board of Broward County, Florida, and The District Board of Trustees of Broward College, Florida is to provide education courses for teachers that have been hired on temporary teaching certificates. The program is designed to help educators gain the education semester hours required by the Florida Department of Education.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The District will remit payment of up to $143,766 to Broward College ($407.67 for each course in which a student is enrolled). The funding source will be the Incumbent Worker Training grant from CareerSource Broward. There is no additional financial impact to the District.

 

EE-6. Terms and Conditions with Sprint and 1Million Project Foundation - Year 3 (Supporting Docs)

 

Approve the Terms and Conditions between The School Board of Broward County, Florida, the 1Million Project Foundation, and Sprint.

 

Sprint's 1Million Project aims to bridge the digital divide and help close the "Homework Gap" for 1 million low-income high school students lacking reliable home internet access. Through this program students from low-income families without reliable home internet and limited access to technology may receive either a free smartphone, tablet, laptop or hotspot device and 3GB of high-speed LTE data per month. District high schools will be able to request inventory from the 12,500 device goal (valued at about $180 each) to be distributed through a five year period. Participating students and types of devices requested will be determined by each school.

 

The Terms and Conditions have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is approximately $2.25 million over five years in the form of an in-kind donation of 12,500 of smartphones, tablets, laptops, or hotspot devices from the 1Million Project Foundation. There is no additional financial impact to the District.

 

EE-7. Recommendation for Renewal and Additional Spending Authority - 16-027R - Fans and Accessories (Supporting Docs)

 

Approve the renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: July 27, 2016 through July 30, 2020, 4 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $265,000; New Award Amount: $1,010,000; Awarded Vendor(s): C. Stewart & Associates, Inc.; Condo Electric Industrial Supply, Inc.; North American Exporters d/b/a Economic Electric; Small/Minority/Women Business Enterprise Vendors: None.

 

The School Board of Broward County, Florida, received four (4) bids for ITB 16-027R - Fans and Accessories. The purpose of this Bid is to purchase fans and accessories for the PPO department inventory stock. The fans are used District-wide by the tradesmen and schools to replace or fix the fans in the schools and classrooms.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-027R_FansandAccessories.pdf

 

The estimated financial impact to the District will be $265,000. The contract award amount was for $745,000. The request is to increase the spending authority by $265,000, bringing the new contract value to $1,010,000. The funding source will come from the PPO department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-8. Recommendation for Renewal and Additional Spending Authority - 16-061C - Maintenance and Repair of Elevators & Wheel Chair Lifts (Supporting Docs)

 

Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: August 1, 2016 through July 31, 2020, 4 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $420,000. New Award Amount: $2,420,000; Awarded Vendor(s): Xpert Elevator Services, Inc.; Small/Minority/Women Business Enterprise Vendors: None.

 

The School Board of Broward County, Florida, received four (4) bids in response to Bid 16-061C - Maintenance and Repair of Elevators and Wheelchair Lifts. This Bid will be utilized by PPO as part of its preventive/routine maintenance program to provide maintenance and repair services for elevators and wheelchair lifts throughout the District.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-061C-Maintenance-and-Repair-REVISED.pdf

 

The estimated financial impact to the District will be $420,000. The contract award amount was for $2,000,000. The request is to increase the spending authority by $420,000, bringing the new contract value to $2,420,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-9. Piggyback Recommendation for Renewal and Additional Spending Authority - 16-185R - Irrigation Supplies (Supporting Docs)

 

Approve the recommendation to renew and increase the spending authority for the above Piggyback. Contract Term: July 2, 2016 through July 1 2020; 4 Years; Physical Plant Operations (PPO); Additional Requested Amount: $100,000; New Award Amount: $420,000; Awarded Vendor(s): Melrose Supply & Sales Corp.; Quigar Electric, Inc. d/b/a Ace Pump & Supply; Rice Pump and Motor Repair, Inc.; SiteOne Landscape Supply, LLC; Core & Main LP; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This represents the second and final renewal of this Piggyback that is used by PPO and provides a catalog discount off different manufacturers of irrigation supplies.

 

The estimated financial impact to the District will be $100,000. The contract award amount was for $320,000. The request is to increase the spending authority by $100,000, bringing the new contract value to $420,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-10. Recommendation of $500,000 or Greater - FY20-067 - Athletic Tracks (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2019 through June 30, 2024, 5 Years; User Department: Physical Plant Operations (PPO): Award Amount $1,600,000; Awarded Vendor(s): Beynon Sports Surfaces, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) responses for ITB FY20-067 - Athletic Tracks. This ITB will be utilized by PPO to procure services to maintain, repair and install the polyurethane (rubberized) high schools running track surfaces.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/FY20-067_AthleticTracks.pdf

 

The estimated financial impact to the District will be $1,600,000. The funds to maintain and repair tracks will come from PPO's operating budget. Funding for resurfacing tracks will need to be requested and then approved by the School Board on an annual basis. No track resurfacing projects will be done until the project(s) and the budget(s) are approved by the School Board. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-11. Recommendation to Approve Second Renewal and Additional Spending Authority - 15-045V - Professional Development Services for Private Schools (Supporting Docs)

 

SEE ITEM E-4

 

Approve the recommendation for second renewal and additional spending authority for the above Request for Proposal (RFP). Contract Term: July 1, 2019 through June 30, 2020, 1 Year; User Department: Teacher Professional Learning and Growth; Additional Requested Amount: $30,418; New Award Amount: $2,530,418; Awarded Vendor(s): Catapult Learning, LLC and Learn-It Systems, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This RFP provides a wide range of professional development services to Broward County, non-public schools that have applied for services from the District under the provisions of the Title II, Part A, supporting effective instruction. This request is to renew the above contract for an additional year in order to provide continuing services. A new RFP will be developed and released revised specifications at a later date.

 

The Second Amendment to the Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $30,418. The contract award amount was for $2,500,000. The request is to increase the spending authority by $30,418, bringing the new contract value to $2,530,418. The funding source will come from Title II, Part A. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-12. Recommendation of $500,000 or Less - FY20-006 - Physical Examinations for School Bus Drivers (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2019 through June 30, 2022; User Department: Student Transportation & Fleet Services; Award Amount: $240,300; Awarded Vendor(s): Treasure Coast Medical Associates, Inc.; Urgent Medical Center, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Urgent Medical Center, Inc.

 

The School Board of Broward County, Florida (SBBC), received four (4) bids for ITB FY20-006. This Bid will allow SBBC to contract with medical examiners that meet the requirements of the Federal Motor Carrier Safety Administration Department of Transportation rules and regulations of $391.41 using form MCSA-5875, to perform the physical examinations to school bus drivers.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/FY20006_PhysicalExaminationsforSchoolBusDrivers.pdf

 

The estimated financial impact to the District will be $240,300. The funding source will come from the department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Recommendation of $500,000 or Greater - 19-065B - Sanitary Washroom Supplies (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: June 22, 2019 through October 31, 2021, 28 Months with an option for two (2) additional one (1) year renewal periods; User Department: District-wide; Award Amount: $3,090,000; Awarded Vendor(s): 7; Small/Minority/Women Business Enterprise Vendor(s): Neeld Paper & Supplies; RSD Majestic Supply Company of South Florida.

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received (15) proposals in response to ITB 19-065B - Sanitary Washroom Supplies. This ITB allows the District to purchase health, hygiene, and safety items that are stocked in the Central Warehouse. These items are delivered and distributed to schools and departments placing orders as needed.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/19-065B_SanitaryWashroomSupplies.pdf

 

The estimated financial impact to the District will be $3,090,000. The funding source will come from schools and departments budgets. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-14. Recommendation of $500,000 or Greater - FY20-022 - Pest Control & Termite Extermination Services (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2019 through June 30, 2022, 3 Years; User Department: Physical Plant Operations (PPO); Award Amount: $3,900,000; Awarded Vendor(s): Beach Environmental Exterminating, Inc.; Massey Services, Inc.; Hulett Environmental Services, Inc.; Terminix International Company LP; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received four (4) bids for FY20-022 - Pest Control & Termite Extermination Services. PPO will use this Bid to provide routine monthly and special requested pest control services to all locations throughout the District. This Bid will also be used to provide termite fumigation and treatment services as needed to protect district buildings and assets from termite damage.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/FY20-022_PestControl&TermiteExterminationServices.pdf

 

The estimated financial impact to the District will be $3,900,000. The funds to purchase pest control and termite extermination services will come from PPO's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-15. Recommendation for Piggyback Renewal and Additional Spending Authority - 59-057T - Playground Equipment, Surfacing, and Fabric Shade Structures (Supporting Docs)

 

Approve the renewal of existing piggyback agreements for the Palm Beach County Schools District contract 15C-32B - Playground Equipment, Outdoor Fitness Equipment, Surfacing, Fitness Trail and Fabric Shade Structures, and St. John's District Schools Bid #2018-04 - Playground Equipment, Surfacing and Fabric Shade Structures. Contract Term: July 1, 2019 through June 30, 2020, 1 Year.;

See Supporting Docs for continuation of Requested Action.

 

This request is for approval to renew piggyback agreements between various playground equipment vendors and The School District of Palm Beach and St. John's as a solution to purchase playground equipment for one (1) year. Procurement & Warehousing Services, Physical Plant Operations, and Office of Facilities & Construction will work together to prepare the District's own solicitation and have a District bid at the end of this term.

 

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/59-057T_PlaygroundEquipment,Surfacing,andFabricShadeStructures.pdf

 

The financial impact to the District will be $1,017,000. The contract award amount was 1,280,000. The request is to increase the spending authority by $1,017,000, bringing the new contract value to $2,297,000. The funding source will come from SMART/DEFP budget for SCEP and the PPO operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-16. Recommendation of $500,000 or Greater - FY20-001 - Occupational and Physical Therapy Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2019 through June 30, 2022, 3 Years; User Department: Exceptional Student Learning Support; Award Amount:$13,145,112; Awarded Vendor(s): 50; Small/Minority/Women Business Enterprise Vendor(s):21.

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida (SBBC), received fifty-one (51) proposals from individuals and firms that are qualified to provide Occupational and Physical Therapy Services (OT/PT). One (1) proposal did not meet the requirements of the RFP. In accordance with Special Condition 2.3 of the RFP, Contract Term, this RFP may be renewed for two (2) additional one (1) year periods and, if needed, extended for one hundred and eighty (180) days beyond the expiration date of the renewal period.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The estimated financial impact to the District is $13,145,112. The funding source will come from the general fund through the department's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the bid award amount.

 

EE-17. Recommendation of $500,000 or Greater - FY20-002 - Student Psychiatric Services (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2019 through June 30, 2022, 3 Years; User Department: Exceptional Student Learning Support (ESLS); Award Amount: $1,200,000; Awarded Vendor(s): Nyrma N. Ortiz, P.A.; Small/Minority/Women Business Enterprise: None.

 

The School Board of Broward County, Florida, received one (1) proposal in response to RFP FY20-002 - Student Psychiatric Services. This RFP provides psychiatric services to students at Whispering Pines Center and Cross Creek Schools to serve students with emotional and behavioral disabilities as part of a therapeutic program.

 

In accordance with Special Condition 2.3 of the RFP, Contract Term, this RFP may be renewed for two (2) additional one (1) year periods and, if needed, extended for one hundred and eighty (180) days beyond the expiration date of the renewal period.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District is $1,200,000. The funding sources will come from ESLS Department's budget and the Individuals with Disabilities Education Act Grant. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-18. Recommendation of $500,000 or Greater - FY20-005 - Title I Educational Services for Private School Students (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: July 1, 2019 through June 30, 2022, 3 Years; User Department: Title I Department; Award Amount: $12,000,000; Awarded Vendor(s): Catapult Learning, LLC; Learn-It Systems, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received eight (8) proposals for the purchase of Title I educational services for private school students. All proposers met the minimum eligibility requirements of the RFP and were evaluated. This RFP provides educational services in the areas of reading and mathematics to students enrolled in private schools who generate Title I funding.

 

In accordance with Special Condition 2.3 of the RFP, Contract Term, this RFP may be renewed for two (2) additional one (1) year periods and, if needed, extended for one hundred and eighty (180) days beyond the expiration date of the renewal period.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $12,000,000. This financial impact is requested due to the increase in the private school's allocation that is required by ESSA to be taken off the top of our comprehensive allocation of funds. The funding source will come from Title I, Part A, Federal Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-19. Recommendation of $500,000 or Greater - FY20-037 - Preschool Services for Children with Disabilities (Supporting Docs)

 

Approve the recommendation to award the agreements for Preschool Services for Children with Disabilities. Contract Term: July 1, 2019 through June 30, 2020; 1 Year; User Department: Exceptional Student Learning Support; Award Amount: $13,313,740; Awarded Vendor(s): 6; Small/Women/Minority Business Enterprise Vendor(s): None.

See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida (SBBC), is required under federal legislation to educate all identified preschool children with disabilities. SBBC has entered into agreements with six (6) providers. These community sites have the expertise needed to educate eligible preschool children with disabilities as defined by the State Board of Education Rules.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The established financial impact to the District will be $13,313,740. The funding source will come from the Individuals with Disabilities Education Act Federal Grant up to $12,588,865. There is an additional financial impact for transportation up to $724,875. Transportation costs are funding by the General Fund. The financial impact represents an established contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-20. Recommendation of $500,000 or Less - 19-112R - Painting of Selected District Facilities (Supporting Docs)

 

Approve the recommendation to award for the above Invitation to Bid (ITB). Contract Term: May 8, 2019 through June 30, 2020, 1 Year, 1 Month; User Department: Physical Plant Operations (PPO); Award Amount: $87,975; Awarded Vendor(s): J&J Inc. d/b/a Eagle Painting; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) bids in response to ITB 19-112R. This Bid will be utilized by PPO to repaint the exterior surfaces of the Kathleen C. Wright Administrative (KCW) Buildings #1 and 2 (Parking Garage).

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/19-112R _PaintingofSelectedDistrictFacilities.pdf

 

The estimated financial impact to the District will be $87,975. The funding source will be the Administrative Sites Department budget from parking lot revenue collected at the KCW surface parking lot. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-21. Recommendation of $500,000 or Greater - FY20-018 - Interpreter Services for the Deaf and Hard of Hearing (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: August 1, 2019 through July 31, 2022, 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Exceptional Student Learning Support; Award Amount: $840,000; Awarded Vendor(s): Seven (7); Small/Minority/Women Business Enterprise Vendor(s): Coda Link, Inc.; Speech Rehab Services, LLC. See Supporting Docs for continuation of Requested Action.

 

This RFP will be utilized by students, parents, employees or community members, as needed, and as required by the Individuals with Disabilities Education Act and the Americans with Disabilities Act. Interpreting services for the deaf and hard of hearing are requested on an as-needed basis and may be provided at any District location or at locations outside of the District for activities including, but not limited to, field trips, sporting events, or academic competitions.

 

The Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $840,000. The funding source will come from the Individuals with Disabilities Education Act. and EEO/ADA Funds. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-22. Recommendation to Approve First Amendment - 58-130E - Virtual Interactive Training Agent (VITA) Program (Supporting Docs)

 

Approve the First Amendment of the above Agreement. Contract Term: June 13, 2015 through June 13, 2020, 1 Year; User Department: Exceptional Student Learning Support (ESLS); Award Amount: None; Awarded Vendor(s): The Dan Marino Foundation, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the First Amendment to Agreement between The Dan Marino Foundation, Inc. and The School Board of Broward County, Florida (SBBC), to renew for one (1) year, commencing June 13, 2019 through June 13, 2020. The agreement was approved by the School Board at the SBOM on June 12, 2018, under item EE-7 for one (1) year. There was no spending authority requested with the original item because the agreement is funded by a grant.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact for software donation at no cost to the District is valued at $14,560 in the form of twenty (20) licensed stations and twenty (20) sub-stations. The source of funds is the Dan Marino Foundation. There is no additional financial impact to the District.

 

EE-23. Recommendation to Approve Agreements - School Resource Officer (SRO) Program for Extended School Year (ESY) 2018-2019 (Supporting Docs)

 

REVISED

 

Approve the SRO ESY 2018-2019 Agreements for both City Agencies and Broward Sheriff's Office for Law Enforcement Officers; Contract Term: June 24, 2019 through July 25, 2019. User Department: Broward District Schools Police - Special Investigative Unit; Award Amount: $71,500; Awarded Vendors: Nine (9); Small/Minority/Women Business Enterprise Vendor(s): None. See Supporting Docs for Continuation of Requested Action.

 

The School Board of Broward County, Florida, desires to have SROs to provide security and crime prevention for schools with the jurisdiction of the city agencies during the ESY 2018-2019.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel. These Agreements will be executed after School Board Approval.

 

The estimated financial impact to the District will be $71,500. The funding source will come from the Safe Schools Allocation operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-24. Recommendation for Bid Renewal and Reduction of Spending Authority - 17-051R - Doors, Operable Accordion (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: September 8, 2016 through August 31, 2020, 4 Years; User Department: Physical Plant Operations; Amount: $195,000; Vendor(s): Hufcor, Inc.; SSE & Associates, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 17-051R - Doors, Operable Accordion for one (1) additional year, September 1, 2019 through August 31, 2020, as per Bid Special Condition 5 which states that: "The term of the bid shall be for three (3) years, and may, by mutual agreement between the School Board of Broward County, Florida, and the Vendors be renewed for two (2) additional one (1) year periods".

 

The reduction of the spending authority requested is $205,000. The new spending authority will be $195,000.

 

EE-25. Recommendation for Bid Renewal and Reduction of Spending Authority - 17-020R - Pressure Cleaning Equipment and Accessories (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: September 8, 2016 through August 31, 2020, 4 Years; User Department: Physical Plant Operations; Amount: $125,000; Vendor(s): Burkhard's Tractor & Equipment, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 17-020R - Pressure Cleaning Equipment and Accessories for one (1) additional year, September 1, 2019 through August 31, 2020, as per Bid Special Condition 5 which states that: "The term of the bid shall be for three (3) years, and may, by mutual agreement between The School Board of Broward County, Florida, and the Vendors be renewed for two (2) additional one (1) year periods".

 

The reduction of the spending authority requested is $285,000. The new spending authority will be $125,000.

 

EE-26. Recommendation to Approve Agreement - FY20-038 - Driver Safety and Education Program (Supporting Docs)

 

Approve the recommendation to award the above agreement with the Board of County Commissioners of Broward County. Contract Term: October 1, 2018 through September 30, 2019, 4 Months; User Department: Applied Learning; Award Amount: None; Awarded Vendor(s) Board of County Commissioners of Broward County; Small/Minority/Women Business Enterprise Vendor(s): None.

 

In 2002, the Florida Legislature approved Statute 318.1215 the Don Slosberg Driver Education Safety Act, which provides additional funding for the driver education programs in public and non-public schools. The legislation provides funding for the direct educational expenses of the driver education program. The funding, from this statute, comes from fees paid as part of traffic tickets. This Agreement has a start date of October 1, 2018, in order to provide funding for this current fiscal year.

 

This provider agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Board of County Commissioners of Broward County will sign this Agreement following School Board approval of this Agreement.

 

There will be a positive financial impact to the District. The District will receive quarterly payments from Broward County to support driver’s education.

 

EE-27. Recommendation to Approve First Second Amendment and Renewal – (Supporting Docs)

59-087C – Broward County NatureScape Program

 

REVISED

 

Approve the First Amendment and Renewal of the above Agreement. Contract Term: December 12, 2017 through June 30, 2020, 2 Years, 6 Months; User Department: Applied Learning; Additional Requested Amount: $228,884; New Award Amount: $565,542; Awarded Vendor(s): Broward County; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This is the second of the four (4) potential renewals. The purpose of this partnership is to continue the NatureScape Program in support of Environmental Stewardship. The term of the agreement commenced on December 12, 2017, and per the agreement, the School Board may elect to renew the agreement for up to four (4) additional, one (1) year terms upon the conclusion of the initial twelve (12) month term.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The estimated financial impact to the District will be $228,884. The contract award amount was for $336,658. The request is to increase the spending authority by $228,884 bringing the new contract value to $565,542. The funding source will come from Applied Learnings operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-28. Recommendation to Approve First Amendment to the Agreement and Additional Spending Authority - 59-001V - School Resource Officer (SRO) Program Agreement 2018-2019 (Supporting Docs)

 

Recommendation to approve the First Amendment and Additional Spending Authority to the above SRO Agreement for Law Enforcement Officers. Contract Term: June 08, 2019 through Aug 07, 2019; User Department: Broward District Schools Police Department - Special Investigative Unit; Additional Requested Amount: $10,400; New Award Amount: $644,800; Awarded Vendor(s): City of Coconut Creek, Florida; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, desires to have SRO's to provide security and crime prevention for schools within the jurisdiction of the City agencies. The City of Coconut Creek is willing to extend the service of the law enforcement officer SRO assigned to Dave Thomas Educational Center West from June 08, 2019 through August 07, 2019.

 

This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Agreements will be executed after School Board Approval.

 

The estimated financial impact to the District will be $10,400. The contract award amount was for $634,400. The request is to increase the spending authority by $10,400, bringing the new total of the contract to $$644,800.The funding source will come from the Safe Schools Allocation operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-29. Recommendation for Additional Spending Authority - 16-046R - High Capacity Air Conditioning Filters (Supporting Docs)

 

Approve the above Invitation to Bid (ITB). Contract Term: March 16, 2016 through October 3, 2019, 3 Years, 6 Months; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $117,000; New Award Amount: $1,299,000; Awarded Vendor(s): Con-Air Industries LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is for additional spending authority for ITB 16-046R - High Capacity Air Conditioning Filters. PPO utilizes this Bid to purchase High Capacity Air Conditioning Filters for schools and sites throughout the District.

 

The estimated financial impact to the District will be $117,000. The contract award amount was for $1,182,000. The request is to increase the spending authority by $117,000, bringing the new contract value to $ $1,299,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

F. OFFICE OF ACADEMICS

 

F-1. Agreement between Healthy Schools, LLC and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the agreement with Healthy Schools, LLC and The School Board of Broward County, Florida to improve student health and reduce absenteeism, by providing health-related services (e.g. vaccination programs) from Healthy Schools.

 

According to the Center for Disease Control, influenza (flu) is more dangerous than the common cold for children. Children with chronic health conditions are especially at high risk of developing serious complications from the flu which can result in hospitalization or death. Healthy Schools, LLC through its licensed health care workers, will provide vaccination services, including the flu vaccine, TDAP vaccine at NO cost to students in SBBC with written parental/guardian consent. The In-School Vaccination Program is an effective way to provide students with access to being vaccinated thus reducing absenteeism.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

F-2. Approval of Head Start/Early Head Start Annual Report 2017-2018 and 2018-2019 Self-Assessment and Improvement Plan (Supporting Docs)

 

Approve the Head Start/Early Head Start Annual Report 2017-2018 and the 2018-2019 Self-Assessment required by Federal Head Start Performance Standards.

 

Every year the Head Start/Early Intervention department is required to present an annual report to Policy Council and the School Board of Broward County, Florida (SBBC) for approval. A program self-assessment must also be conducted with a report presented to Policy Council and SBBC for approval. The Annual Report and Self-Assessment have been presented to Policy Council and have been approved. The Self-Assessment was prepared after an extensive process which included sub-committee meetings for all service areas. Sub-committees were comprised of staff, school principals, parents and community partners.

 

There is no financial impact to the District.

 

F-3. Agreement between The School Board of Broward County, Florida and The City of North Lauderdale, Florida for the Firefighter and Emergency Medical Responder Programs (Supporting Docs)

 

Approve the new agreement between The School Board of Broward County, Florida and The City of North Lauderdale, Florida for the Firefighter and Emergency Medical Responder Programs. The term of this agreement shall be for a period of three (3) years from the date it is fully executed by both parties.

 

The School Board of Broward County, Florida has partnered with The City of North Lauderdale, Florida, to provide Career Technical Education, for Postsecondary students, who are enrolled in Firefighter and Emergency Medical Responder Programs the opportunity to participate in the clinical learning experiences.

 

See Supporting Docs for continuation of Summary of Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by The City of North Lauderdale, Florida after School Board Approval.

 

There is no financial impact to the District.

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between Florida Department of Health-Broward and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the agreement (Contract BW739) with the Florida Department of Health-Broward and The School Board of Broward County, Florida for the period August 1, 2019 to July 31, 2020 to provide scoliosis screenings.

 

The Full Service and Basic School Health Services funds are allocated to the Florida Department of Health-Broward (FDOH) by the State legislature each year to provide scoliosis screenings to students. Florida Statute 381.0056 mandates health screenings (vision, hearing, BMI and scoliosis) to be conducted for students in applicable grades as part of the School Health Program.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed by The Florida Department of Health-Broward after School Board approval.

 

There is a positive impact to the District of $94,743 to provide scoliosis screenings for the School Year 2019-2020. There may be financial impact for unmet deliverables. These deliverables are State required and have been met with the Florida Department of Health-Broward; therefore, this will not be a hardship to the District.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Administrative Complaint Karleef Jamel Kebreau (Supporting Docs)

 

Adopt the Superintendent's recommendation to suspend the teacher, Karleef Jamel Kebreau, for one (1) day without pay with the additional condition that he successfully complete Recognizing and Preventing Sexual Harassment Training and transmit the matter to the Division of Administrative Hearing ("DOAH").

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-2. Administrative Complaint Ava E. Williams (Supporting Docs)

 

Adopt the Superintendent's recommendation to terminate the teacher, Ava E. Williams, suspend her without pay, and transmit the matter to the Division of Administrative Hearings ("DOAH").

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-3. Administrative Complaint Dagoberto Magana-Velasquez (Supporting Docs)

 

Adopt the Superintendent's recommendation to terminate the teacher, Dagoberto Magana-Velasquez, and suspend him without pay and transmit the matter to the Division of Administrative Hearings ("DOAH").

 

See Supporting Docs for Summary Explanation and Background.

 

There is no financial impact to the School District.

 

I-4. Affiliation Agreement with Trinity International University Corporation (Supporting Docs)

 

Approve the Affiliation Agreement for Trinity International University Corporation to provide internship opportunities for their students.

 

Trinity International University Corporation offers its students, majoring in various fields of study, opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience/internship program. This Affiliation Agreement would provide internship opportunities for Trinity International University Corporation students within Broward County Public Schools.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

I-5. The School Board of Broward County, Florida 2018-2019 Annual Educational Equity Act Plan (Supporting Docs)

 

Receive the 2018-2019 Annual Educational Equity Act Plan.

 

The Florida Educational Equity Act (FEEA) covers all educational programs and activities. In addition, the Florida DOE is focused on increasing the percentage of minority students enrolling in advance courses i.e., (AP, IB, AICE, DE, Honors and Level III) to close the gap.

 

Copies of the attachment is available at the Board members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Backgroound.

 

There is no financial impact to the school district.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. The School Board of Broward County, Florida 2019-2020 Organizational Chart (Supporting Docs)

 

REVISED

 

Approve The School Board of Broward County, Florida 2019-2020 Organizational Chart.

 

The Organizational Chart recommended by the Superintendent is based on a continuous effort to improve and support the District's strategic goals. The primary area of focus in this year's chart centers on the newly created Safety, Security & Emergency Preparedness division. This new division will continue efforts towards planning, directing and coordinating efforts that promote the safety and security of Broward County Public School's students, employees, and properties using the Enterprise Risk Management model. Other divisions requesting new positions and/or upgrades include OSPA, Academics, Finance, Portfolio Services, and Strategy & Operations.

 

The estimated financial impact of the recommended changes to the Organizational Chart is calculated utilizing standard salaries and benefits for all positions to estimate a reflective financial impact. A financial comparison of the recommended 2019-2020 Organizational Chart to last year's chart reflects a net decrease of $340,698. The comparative analysis (see Exhibit 2) is based on positions added or upgraded against specific positions above and below the line that are eliminated or downgraded.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. .Authorization to Advertise for Bids - Coral Springs High School - Coral Springs - M.C. Harry and Associates, Inc. - SMART Program Renovations - Project No. P.001765 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Coral Springs High School, M.C. Harry and Associates, Inc., SMART Program Renovations, Project No. P.001765.

 

Project Architect: M.C. Harry and Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-2. Authorization to Advertise for Bids - Watkins Elementary School - Pembroke Park - RGD & Associates, Inc. d/b/a RGD Consulting (Supporting Docs)

 

Engineers Orlando, LLC - SMART Program Renovations - Project No. P.002074

 

Approve Authorization to Advertise for Bids, Watkins Elementary School, RGD Consulting Engineers Orlando, LLC, SMART Program Renovations, Project No. P.002074.

 

Project Architect: RGD Consulting Engineers Orlando, LLC

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-3. Authorization to Advertise for Bids - Coral Springs PreK-8 (f.k.a. Coral Springs Elementary School) - Coral Springs - Acai Associates, Inc. - SMART Program Renovations - Project No. P.001923 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Coral Springs Prek-8, Acai Associates, Inc., SMART Program Renovations, Project No. P.001923.

 

Project Architect: Acai Associates, Inc.

Scope of Work: See Executive Summary (Ehxibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-4. Authorization to Advertise for Bids - Olsen Middle School - Dania - Song & Associates, Inc. - SMART Program Renovations - Project No. P.001955 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Olsen Middle School, Song & Associates, Inc., SMART Program Renovations, Project No. P.001955.

 

Project Architect: Song & Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-5. Authorization to Advertise for Bids - Westpine Middle School - Sunrise - Song & Associates, Inc. - SMART Program Renovations - Project No. P.002043 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Westpine Middle School, Song & Associates, Inc., SMART Program Renovations, Project No. P.002043.

 

Project Architect: Song & Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-6. Authorization to Advertise for Bids - Broward Estates Elementary School - Fort Lauderdale - Song & Associates, Inc. - SMART Program Renovations - Project No. P.002037 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Broward Estates Elementary School, Song & Associates, Inc., SMART Program Renovations, Project No. P.002037.

 

Project Architect: Song & Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-7. Authorization to Advertise for Bids - Bair Middle School - Sunrise - Song & Associates, Inc. - SMART Program Renovations - Project No. P.002044 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Bair Middle School, Song & Associates, Inc., SMART Program Renovations, Project No. P.002044.

 

Project Architect: Song & Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-8. Authorization to Advertise for Bids - Horizon Elementary School - Sunrise - Song & Associates, Inc. - SMART Program Renovations - Project No. P.002038 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Horizon Elementary School, Song & Associates, Inc., SMART Program Renovations, Project No. P.002038.

 

Project Architect: Song & Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

 

This project as been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB 19-175C - Pinewood Elementary School - North Lauderdale - LEGO Construction Co. - SMART Program Renovations - Project No. P.001949 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $3,452,000 and approve additional funding in the amount of $2,398,000.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $3,452,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $2,398,000 will come from the Capital Projects Reserve. This increases the project budget from $1,908,000 to $4,306,000.

 

JJ-2. Construction Bid Recommendation of $500,00 or Greater - ITB 19-134C - Forest Glen Middle School - Coral Springs - Thornton Construction Company, Inc. - SMART Program Renovations - Project No. P.001865 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Thornton Construction Company, Inc. for the lump sum amount of $6,990,000 and approve additional funding in the amount of $3,858,800.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $6,990,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $3,858,800 will come from the Capital Projects Reserve. This increases the project budget from $5,173,000 to $9,047,800.

 

JJ-3. Construction Bid Recommendation of $500,000 or Greater - ITB 19-179C - Sunland Park Academy - Fort Lauderdale - LEGO Construction Co. - SMART Program Renovations - Project No. P.001939 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $1,130,000 and approve additional funding in the amount of $881,100.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $1,130,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $881,100 will come from the Capital Projects Reserve. This increases the project budget from $498,000 to $1,379,100.

 

JJ-4. Change Order #2 - Cypress Elementary School - Pompano Beach - LEGO Construction Co. - SMART Program Renovations - Project No. P.001412 (Supporting Docs)

 

Approve Change Order #2, Cypress Elementary School, LEGO Construction Co., SMART Program Renovations, Project No. P.001412, in the amount of $10,510 and an increase in contract time of 170 days.

 

Change Order #2 $10,510 / 170 days

Cypress Elementary School

LEGO Construction Co.

SMART Program Renovations

Project No. P.001412

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-5. Final Acceptance and Final Release of Retainage - Stranahan High School - Fort Lauderdale - MBR Construction, Inc. - Pool Repair - Project No. P.001677 (Supporting Docs)

 

Approve the Final Acceptance and approve the Final Release of Retainage in the amount of $81,298.48 for Strananhan High School, MBR Construction, Inc., Pool Repair, Project No. P.001677.

 

Final Acceptance and Final Release of Retainage - the Contractor, MBR Construction, Inc., has completed the scope of the contract.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-6. First Amendment to Professional Services Agreement - Silva Architects, LLC - Sheridan Technical College (f.k.a. Sheridan Technical Center) - Hollywood - Project No. P.002060 - SMART Program Renovations - RFQ 18-109C (Supporting Docs)

 

Approve the First Amendment to the Professional Services Agreement dated February 21, 2018, with Silva Architects, LLC, Sheridan Technical College, Project No. P.002060, SMART Program Renovations, RFQ 18-109C, in the amount of $116,573.

 

Purpose of Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the First Amendment to the Professional Services Agreement is $116,573. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no current impact to the project budget.

 

JJ-7. Third Amendment to Professional Services Agreement - Crain Atlantis Engineering, Inc. - West Hollywood Elementary School - Hollywood - Project No. P.001794 - SMART Program Renovations - RFQ 17-064C (Supporting Docs)

 

Approve the Third Amendment to the Professional Services Agreement dated January 18, 2017, with Crain Atlantis Engineering, Inc., West Hollywood Elementary School, Project No. P.001794, SMART Program Renovations, RFQ 17-064C, in the amount of $90,397.

 

Purpose of Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the Third Amendment to the Professional Services Agreement is $90,397. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no current impact to the project budget.

 

JJ-8. Third Amendment to Professional Services Agreement - M.C. Harry and Associates, Inc. - Coconut Creek High School - Coconut Creek - Project No. P.001753 - SMART Program Renovations - RFQ 16-146C (Supporting Docs)

 

Approve the Third Amendment to the Professional Services Agreement dated July 26, 2016, with M.C. Harry and Associates, Inc., Coconut Creek High School, Project No. P.001753, SMART Program Renovations, RFQ 16-146C, in the amount of $5,463.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the Third Amendment to the Professional Services Agreement is $5,463. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no current impact to the project budget.

 

JJ-9. Termination for Convenience of the Construction Services Agreement - Magnum Construction Management, LLC - Coral Springs Middle School - Coral Springs - Project No. P.001979 - SMART Program Renovations - RFQ 18-091C (Supporting Docs)

 

Approve the Termination for Convenience of the Construction Services Agreement with Magnum Construction Management, LLC (f.k.a. MCM Construction of Florida, LLC, f.k.a. Munilla Construction Management, LLC), Coral Springs Middle School, Project No. P.001979, SMART Program Renovations, RFQ 18-091C.

 

CBRE | Heery and staff recommend the Termination for Convenience of the Construction Services Agreement between The School Board of Broward County, Florida and Munilla Construction Management, LLC for design and construction administrative services for Coral Springs Middle School, Project No. P.001979, SMART Program Renovations, RFQ 18-091C.

 

This Board Item has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

JJ-10. GMP Amendment 1 to the Construction Services Agreement - OHL Building, Inc. - Falcon Cove Middle School - Weston - SMART Program Renovations - Project No. P.001902 (Supporting Docs)

 

Approve GMP Amendment 1 to the Construction Services Agreement (Construction Management at Risk) dated September 26, 2017 (Agenda Item JJ-12) with OHL Building, Inc., Falcon Cove Middle School, SMART Program Renovations, Project No. P.001902, in the amount of $17,908,033.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this First GMP Amendment is $17,908,033. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $12,047,000 will come from the Capital Projects Reserve. This increases the project budget from $10,741,000 to $22,788,000.

 

JJ-11. GMP Amendment 2 to the Construction Services Agreement - The Morganti Group, Inc. - Cypress Bay High School - Weston -SMART Program Renovations - Project No. P.001774 (Supporting Docs)

 

Approve GMP Amendment 2 to the Construction Services Agreement (Construction Management at Risk) dated May 16, 2017 (Agenda Item JJ-1) with The Morganti Group, Inc., Cypress Bay High School, SMART Program Renovations, Project No.

P.001774, in the amount of $23,657,000.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Second GMP Amendment is $23,657,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). These funds in the amount of $18,839,000 will come from the Capital Projects Reserve. This increases the project budget from $13,739,000 to $32,578,000.

 

JJ-12. GMP Amendment 1 to the Construction Services Agreement - Pirtle Construction, Inc. - Marjory Stoneman Douglas High School - Parkland - SMART Program Renovations - Project No. P.002185 (Supporting Docs)

 

Approve GMP Amendment 1 to the Construction Services Agreement (Construction Management at Risk) dated October 16, 2018 (Agenda Item JJ-7) with Pirtle Construction, Inc., Marjory Stoneman Douglas High School, SMART Program Renovations, Project No. P.002185, in the amount of $12,613,478.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this First GMP Amendment is $12,613,478. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. Interim Financial Statements for the Period Ended March 31, 2019 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended March 31, 2019.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of March 2019, the fund balance as a percentage of the projected revenues was 3.58% and fund balance, excluding Charter Schools' revenues was 4.24%.

 

There is no additional financial impact to the District.

 

K-2. Interim Financial Statements for the Period Ended April 30, 2019 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended April 30, 2019.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of April 2019, the fund balance as a percentage of the projected revenues was 3.58% and fund balance, excluding Charter Schools’ revenues was 4.26%.

 

There is no additional financial impact to the District.

 

K-3. Authorization of Expenditures from July 1-2019 until the FY 2019-20 Tentative Budget is Adopted (Supporting Docs)

 

Authorization of Expenditures from July 1-2019 until the FY 2019-20 Tentative Budget is Adopted.

 

The authorization of expenditures from July 1-2019 until the FY 2019-20 tentative budget is adopted is submitted for your approval as required by the Florida Statute 1011.08.

 

There is no financial impact to the District.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Agreement with St. John's College High School for High School Regular Season Football Game (Supporting Docs)

 

Approve Agreement between St. John's College High School and The School Board of Broward County, Florida for an interscholastic high school football game between St. John's College High School and Deerfield Beach High School. The game will be played on Saturday, August 31, 2019 at St. John's College High School in Washington, DC.

 

St. John's College High School has invited Deerfield Beach High to play a regular season football game at St. John's College High School in Washington, DC on Saturday, August 31, 2019. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. St. John's College High School will pay $15,000 to Deerfield Beach High to cover travel arrangements.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement has been executed by St. John's College High School.

 

There is no financial impact to the District. Deerfield Beach High Football Booster Club will cover any additional expenditures in relation to the trip to Washington, DC.

 

L-2. Agreement with Spire Football, LLC for Southeast Freedom Bowl High School Football Premiere Events (Supporting Docs)

 

Approve Agreement between Spire Football, LLC and The School Board of Broward County, Florida for Western High School's participation in the Southeast Freedom Bowl and related educational and promotional events at Milton High School in Alpharetta, Georgia. The events will take place from August 30, 2019 through August 31, 2019.

 

Spire Football, LLC has invited Western High to participate in the Southeast Freedom Bowl and related educational and promotional activities at Milton High School in Alpharetta, Georgia from August 30, 2019 through August 31, 2019. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. Western High School Football Booster Club and outside sponsors will cover all travel arrangements.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement has been executed by Spire Football, LLC.

 

There is no financial impact to the District. Western High School Football Booster Club and outside sponsors will cover all expenditures in relation to the trip to Alpharetta, Georgia.

 

L-3. Nova Southeastern University 2019 Office of Residential Life and Housing Conference Contract (Supporting Docs)

 

Approve the Nova Southeastern University 2019 Office of Residential Life and Housing Conference Contract with Nova Southeastern University (NSU) for the 2019 South Florida Leadership Training Camp (SFLTC).

 

NSU will be the site for the SFLTC. Approximately 225 students will be participating in the camp. SFLTC will be held from July 6, 2019 through July 12, 2019.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This contract has been reviewed and approved as to form and legal content by the Office of the General Counsel. This contract has been executed by NSU.

 

There is no financial impact to the District's general fund. Registration fees for the camp are paid through fundraising projects. The Department of Athletics and Student Activities solicits Broward County companies and corporations to assist in underwriting registration fees.

 

L-4. Transfer a Portion of Charles W. Flanagan High School Land Parcel to Community School South (Supporting Docs)

 

Approve the transfer of a portion of Charles W. Flanagan High School land parcel to Community School South (CSS).

 

Directive from the Florida Department of Education requires that a spot survey must be conducted to amend the existing Educational Plant Five-Year Survey Report 2015-2020 (Plant Survey). To this end, authorization is being sought for staff to transfer a portion of Charles W. Flanagan High School land parcel to CSS. The planned relocation of CSS to Charles W. Flanagan High School and the transfer of the land parcel was presented to the School Board at the March 13, 2018 School Board Workshop. Therefore, it is recommended that the School Board authorize staff to conduct a spot survey to amend the Plant Survey to enable the transfer of the land parcel as stated herein.

 

There is no financial impact to Broward County Public Schools.

 

L-5. Charter School Renewal Agreement - BridgePrep Academy of Hollywood, Inc - 5116 (Supporting Docs)

 

Approve the Charter School Renewal Agreement for BridgePrep Academy of Hollywood, Inc., on behalf of BridgePrep Academy of Hollywood Hills - 5116.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-6. Charter School Renewal Agreement - Franklin Academy Foundation, Inc., Franklin Academy - 5142 (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Franklin Academy Foundation, Inc., (f/k/a Florida Charter Foundation, Inc.,) on behalf of Franklin Academy - Pembroke Pines High School - 5142.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

 

There is no financial impact to the District.

 

L-7. Charter School Renewal Agreement - The National Ben Gamla Charter School Foundation -5392 (Supporting Docs)

 

Approve the Charter School Renewal Agreement for The National Ben Gamla Charter School Foundation, Inc., on behalf of Ben Gamla South Broward - 5392.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-8. Charter School Renewal Agreement - RISE Education Schools, Inc. - 5420 (Supporting Docs)

 

Approve the Charter School Renewal Agreement for RISE Education Schools, Inc., on behalf of RISE Academy School of Science and Technology - 5420.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-9. Charter School Renewal Agreement - Avant Garde Academy, Inc., Avant Garde Academy - 5791 (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Avant Garde Academy, Inc., on behalf of Avant Garde Academy - 5791.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-10. Charter School Renewal Agreement - Panacea Prep Charter School, Inc., Panacea Prep Charter School - 5801 (Supporting Docs)

 

Approve the Charter School Renewal Agreement for Panacea Prep Charter School, Inc., on behalf of Panacea Prep Charter School - 5801.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in a written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-11. Charter School Renewal Agreement - New Life Charter Academies, Inc., - 5852 (Supporting Docs)

 

Approve the Charter School Renewal Agreement for New Life Charter Academies, Inc., on behalf of New Life Charter Academy - 5852.

 

The terms and conditions for the operation of a charter school are set forth by the governing board of the charter school, and The School Board of Broward County, Florida, in written contractual agreement that constitutes a school's charter.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-12. First Amendment to Charter School Agreement with Somerset Academy, Inc., on behalf of Somerset Miramar South - 5054 (Supporting Docs)

 

Approve the First Amendment to the Charter School Agreement with Somerset Academy, Inc., on behalf of Somerset Academy Miramar South - 5054.

 

Pursuant to Section 1002.331(2)(e), Florida Statutes, a high-performing charter school is authorized to receive a modification of its charter to a term of 15 years or a 15-year charter renewal. The charter may be modified or renewed for a shorter term at the option of the high-performing charter school.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-13. First Amendment to Charter School Agreement with Somerset Academy - 5151 (Supporting Docs)

 

Approve the First Amendment to the Charter School Agreement with Somerset Academy, Inc. on behalf of Somerset Academy Middle School - 5151.

 

Pursuant to Section 1002.331(2)(a), Florida Statutes, a high performing charter school is authorized to increase its student enrollment once per school year to more than the capacity identified in the charter, but student enrollment may not exceed the current facility capacity.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-14. First Amendment to Charter School Agreement with Somerset Academy - 5396 (Supporting Docs)

 

Approve the First Amendment to the Charter School Agreement with Somerset Academy, Inc., on behalf of Somerset Academy Conservatory High - 5396.

 

Pursuant to Section 1002.331(2)(a), Florida Statutes, a high-performing charter school is authorized to increase its student enrollment once per school year to more than the capacity identified in the charter, but student enrollment may not exceed the current facility capacity.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-15. Second Amendment to Charter School Agreement with Avant Garde Academy, Inc., - 5015 (Supporting Docs)

 

Approve the Second Amendment to the Charter School Agreement with Avant Garde Academy, Inc. on behalf of Avant Garde Academy Broward K-8 5015.

 

Avant Garde Academy, Inc., a Florida non-profit corporation, on behalf of Avant Garde Academy Broward K-8, 5015, desires to amend its charter school agreement to decrease the maximum enrollment capacity from 1,374 students to 1,050 students for the 2019-2020 school year and subsequent years.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-16. Approval of Request to Defer the Opening of Charter Schools Until the 2020 - 2021 School Year (Supporting Docs)

 

Approve the request to defer the opening of North Star Academy, R.I.S.E. Charter Schools, and Somerset Academy Parks charter schools until the 2020 - 2021 school year.

 

On May 8, 2018, The School Board of Broward County, Florida, approved charter school applications enabling approved charter applicants to open a charter school for the 2019-2020 school year.

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-17. Charter Application Approval- BridgePrep Academy of Hollywood, Inc., (BridgePrep Acdemy of Broward) (Supporting Docs)

 

Approve the application for BridgePrep Academy of Hollywood, Inc., (BridgePrep Academy of Broward), to open a charter school serving grades K-8 for the 2020-2021 school year and authorize the Superintendent to issue a notice of approval. Subsequent to School Board approval shall be required prior to the signing of a written charter school agreement establishing the operation of the charter school.

 

Section 1002.33, Florida Statutes, authorizes the submission of applications for a new charter school BridgePrep Academy of Hollywood, Inc., (BridgePrep Academy of Broward), submitted a formal application to start a public charter school for the 2020-2021 school year.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-18. Charter Application Approval - Somerset Academy, Inc., (Somerset Academy Blue Palms) (Supporting Docs)

 

Approve the application for Somerset Academy, Inc., (Somerset Academy Blue Palms), to open a charter school serving grades K-5 for the 2020-2021 school year and authorize the Superintendent to issue a notice of approval. Subsequent School Board approval shall be required prior to the signing of a written charter school agreement establishing the operation of the charter schools.

 

Section 1002.33, Florida Statutes, authorizes the submission of applications for a new charter school Somerset Academy, Inc., (Somerset Academy Blue Palms), submitted a formal application to start a public charter school for the 2020-2021 school year.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-19. Charter Application Approval - Sunshine Academy of Oakland Park, Inc., (SunFire High of Broward County) (Supporting Docs)

 

Approve the application for Sunshine Academy of Oakland Park, Inc., (SunFire High of Broward County), to open a charter school serving grades 9-12 for the 2020-2021 school year and authorize the Superintendent to issue a notice of approval. Subsequent School Board approval shall be required prior to the signing of a written charter school agreement establishing the operation of the charter school.

 

Section 1002.33, Florida Statutes, authorizes the submission of applications for a new charter school Sunshine Academy of Oakland Park, Inc., (SunFire High of Broward County), submitted a formal application to start a public charter school for the 2020-2021 school year.

 

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-20. Charter Application Approval - Collegiate Academic Enterprises of Broward, Inc., (The Collegiate School of Lauderdale Lakes) (Supporting Docs)

 

Approve the application for Collegiate Academic Enterprises of Broward, Inc., (The Collegiate School of Lauderdale Lakes), to open a charter school serving grades K-8 for the 2020 - 2021 school year and authorize the Superintendent to issue a notice of approval. Subsequent School Board approval shall be required prior to the signing of a written charter school agreement establishing the operation of the charter school.

 

Section 1002.33, Florida Statutes, authorizes the submission of applications for a new charter school Collegiate Academic Enterprises of Broward, Inc., (The Collegiate School of Lauderdale Lakes), submitted a formal application to start a public charter school for the 2020-2021 school year.

A copy of all supporting documents is available at the Charter Schools Management/Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

L-21. License Agreement with the City of Plantation (Supporting Docs)

 

Approve the License Agreement (Agreement) between The School Board of Broward County, Florida and the City of Plantation for the use of the Jim Ward Community Center.

 

On March 1, 2019, The School Board of Broward County, Florida (SBBC) entered into a one (1) year Agreement with the City of Plantation (CITY) to use the CITY's Jim Ward Community Center (Center) to conduct English for Speakers of Other Languages (ESOL) classes.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This License Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and will be approved by the CITY after SBBC approval.

 

There is no financial impact to the SBBC; therefore, this item does not require a collaboration form from the Capital Budget Department.

 

L-22. Agreement with City of Shreveport, Louisiana for Battle on the Border High School Football Showcase (Supporting Docs)

 

Approve Agreement between City of Shreveport, Louisiana and The School Board of Broward County, Florida for Deerfield Beach High School's participation in Battle on the Border High School Football Showcase. The showcase will take place on Saturday, September 14, 2019 at Shreveport Independence Stadium in Shreveport, Louisiana.

 

The City of Shreveport, Louisiana has invited Deerfield Beach High to play a football game at Shreveport Independence Stadium in Shreveport, Louisiana on Saturday, September 14, 2019 as part of the Battle on the Border High School Football Showcase. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. The City of Shreveport, Louisiana will pay $5,000 to Deerfield Beach High to cover travel arrangements.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City of Shreveport, Louisiana following School Board approval.

 

There is no financial impact to the District. The Deerfield Beach High School Football Booster Club will cover any additional expenditures in relation to the trip to Shreveport, Louisiana.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Student Enrichment in the Arts (SEAS) (Supporting Docs)

 

Approve the 2019-2020 SEAS Program at schools and at the Broward Center for the Performing Arts.

 

Since 1991, The School Board of Broward County, Florida, in partnership with the Broward Center for the Performing Arts, has presented the national award-winning Student Enrichment in the Arts (SEAS) Program. The SEAS Program continues to offer a unique style of learning by integrating theatrical performances in dance, music and drama into the student's education. SEAS brings to life storybooks and novels on stage. Each and every performance includes a study guide that links the performance to Florida Sunshine State Standards. Approximately 131 performances benefiting 68,100 students will take place in theaters and at schools during the 2019-2020 school year at a cost factor to the District of a little more than $4. per student.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The total financial impact of this item is $302,100. The source of the funding is the Department of Athletics and Student Activities budget.

 

LL-2. Termination of the Lease Agreement between The School Board of Broward County, Florida and Eric David Strzalkowski (Supporting Docs)

 

SEE ITEM LL-3

 

Approve the Termination of the Lease Agreement between The School Board of Broward County, Florida and Eric David Stzalkowski for ground lease pertaining to the Resident on Campus Security (ROCS) program.

 

For the purposes of this Agreement and pursuant to Section 119.071, Florida Statute, the law enforcement officers' school location and personal information have been redacted. At the February 22, 2017 Regular School Board Meeting (RSBM), The School Board of Broward County, Florida (SBBC) approved the Lease Agreement between SBBC and Mr. Eric David Strzalkowski, the ROCS Officer currently residing on SBBC owned property.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as tor form and legal content by the Office of the General Counsel.

 

The proportionate share of utilities is $247.80 due to the District for the final year of this Agreement. The Officer has remitted payment due, therefore,; there is no financial impact to the SBBC and this item does not require a collaboration form from the Capital Budget Department.

 

LL-3. Lease Agreement between The School Board of Broward County, Florida and Ariel Padron (Supporting Docs)

 

SEE ITEM LL-2

 

Approve the Lease Agreement between The School Board of Broward County, Florida and (SBBC) Ariel Padron for ground lease pertaining to the Resident on Campus Security (ROCS) program.

 

For the purposes of this Lease Agreement and pursuant to Section 119.071, Florida Statute, the law enforcement officers' school location and Exhibits A, B, and C has been redacted.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been executed by Mr. Padron and reviewed and approved as to form and legal content by the Office of the General Counsel, and upon its approval by the SBBC, will become effective.

 

There is a positive financial impact of $247.80 over the term of this Lease Agreement. This dollar amount will be applied to the school's utility cost for the ROCS residential mobile home.

 

LL-4. Parking Lease Agreement between The School Board of Broward County, Florida and Hope South Florida, Inc. (Supporting Docs)

 

Approve the Parking Lease Agreement between The School Board of Broward County, Florida and Hope South Florida, Inc.

 

Since 2002, due to overcrowding on the North Side Elementary School site, The School Board of Broward County, Florida (SBBC) has had to lease additional parking spaces from the church located at the corner of NE 1st Avenue and NE 11th Street in the City of Fort Lauderdale.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by Hope South Florida, Inc., after School Board approval.

 

The financial impact to the Broward County Public Schools is $10,000 per year, which is funded in the Adopted District Educational Facilities Plan (DEFP).

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.