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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, MAY 21, 2019 – 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

May 21, 2019

 

ITEMS:

CC-8. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Academic Officer   (WITHDRAWN)

CC-9. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Facilities Officer   (WITHDRAWN)

CC-10. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Financial Officer   (WITHDRAWN)

CC-11. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Portfolio Services Officer   (WITHDRAWN)

CC-13. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Strategy & Operations Officer   (WITHDRAWN)

II-1. The School Board of Broward County, Florida 2019-2020 Organizational Chart   (WITHDRAWN)

 

May 20, 2019

 

SPECIAL PRESENTATIONS:

Recognition of Outgoing and Incoming Student Advisors   (SPECIAL ORDER - 2:10 P.M.)   (ADDED)

 

ITEMS:

II-1. The School Board of Broward County, Florida 2019-2020 Organizational Chart   (REVISED)

 

May 17, 2019

 

MINUTES:

April 23, 2019 - Regular School Board Minutes   (ADDED)

 

SPEAKERS:

5. Amy Yehya   (ADDED)

 

ITEMS:

G-3.  Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year   (REVISED)

GG-1.  Reopener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Support Professionals (BTU-ESP)   (SPECIAL ORDER - 10:20 A.M.)   (ADDED)

GG-2.  Three-Year Successor Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Technical Support Professionals (BTU-TSP)   (SPECIAL ORDER - 10:20 A.M.)   (ADDED)

CC-8. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Academic Officer   (ADDED)

CC-9. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Facilities Officer   (ADDED)

CC-10. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Financial Officer   (ADDED)

CC-11. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Portfolio Services Officer   (ADDED)

CC-12. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Safety, Security & Emergency Preparedness Officer   (ADDED)

CC-13. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Strategy & Operations Officer   (ADDED)

FF-1. Agreement between The School Board of  Broward County, Florida and Center for Mind-Body Medicine   (ADDED)

II-1. The School Board of Broward County, Florida 2019-2020 Organizational Chart   (ADDED)

LL-3. Old Plantation Water Control District Permit No. 00   (REVISED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

April 9, 2019 - School Board Operational Meeting (Supporting Docs)

April 23, 2019 Regular School Board Meeting   (ADDED) (Supporting Docs)

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

COMMITTEE REPORTS

 

10:30 A.M.  (Committee  Reports  listed  on  the  May  21, 2019, Regular  School Board

 Meeting  agenda  will  be heard at 10:30 a.m. or immediately following the

 G-3 item, whichever comes first.)

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

State Championship Recognition - Blanche Ely High School and Stranahan High School Boys Basketball    (SPECIAL ORDER - 10:45 A.M.)

 

      Board Member(s) - Nora Rupert, Heather Brinkworth

 

Resolution in Support of National Children's Mental Health Awareness Month, May 2019   (Resolution #19-93)   (SPECIAL ORDER - 10:55 A.M.)

     

      Board Member(s) - Robin Bartleman

      Presenter(s) - Marisa Kinney, Jhonii Louis

 

Recognition of Jason Zembuch-Young as BurgerFi Star Teacher Award Winner   (SPECIAL ORDER - 11:05 A.M.)

 

      Board Member(s) - Laurie Rich Levinson

 

Resolution in Support of Haitian Heritage Month, May 2019 and Haitian Flag Day,

May 18, 2019   (Resolution #19-87)   (SPECIAL ORDER - 11:15 A.M.)

 

      Board Member(s) - Dr. Rosalind Osgood

      Presenter(s) - Manoushka Saintil, Dr. Cassandre Davis, Adna Joseph

 

National Principal Supervisor Summit Scholarship Presentation

(SPECIAL ORDER - 11:25 A.M.)

 

      Board Member(s) - Laurie Rich Levinson

      Presenter(s) - Dr. Valerie Wanza

 

Recognition of Outstanding Cambridge Students   (SPECIAL ORDER - 11:35 A.M.)

 

      Board Member(s) - Heather P. Brinkworth

 

How Low Can You Go Presentation   (SPECIAL ORDER - 11:45 A.M.)

 

      Board Member(s) - Ann Murray

 

Resolution in Support of National Foster Care Month, May 2019   (Resolution #19-92)   (SPECIAL ORDER - 1:30 P.M.)

 

      Board Member(s) - Nora Rupert

      Presenter(s) - Nandranie Busjit Bhalai

 

Resolution in Support of School Nurse Day, May 8, 2019   (Resolution #19-85)   (SPECIAL ORDER - 1:40 P.M.)

 

      Board Member(s) - Laurie Rich Levinson

      Presenter(s) - Marcia Bynoe

 

Charter Schools Week Resolution   (SPECIAL ORDER - 1:50 P.M.)

 

      Board Member(s) - Ann Murray

 

Hear Something, See Something, Say Something   (SPECIAL ORDER - 2:00 P.M.)

 

      Board Member(s) - Lori Alhadeff

      Presenter(s) - Brian Katz

 

Recognition of Outgoing and Incoming Student Advisors

(SPECIAL ORDER - 2:10 P.M.)   (ADDED)

 

      Board Member(s) - Nora Rupert

 

CONSENT AGENDA

 

REPORTS

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M.  (Public Speakers  listed  on  the May 21, 2019,  Regular  School  Board

Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

 

1. Stacia Day-Murray

2. Ronnie Flournoy

3. Trudy Jermanovich

4. Miriam Adar

5. Amy Yehya   (ADDED)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for the instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Instructional Leaves

 

There is no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations, Retirements and Layoffs

2. Instructional Suspensions, Terminations and Dismissed During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Position 22 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirement for the supplemental position.

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all supplements through June 30, 2019.

 

GG. OFFICE OF HUMAN RESOURCES

 

GG-1. Re-opener Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Support Professionals (BTU-ESP) (Supporting Docs)

 

ADDED / SPECIAL ORDER - 10:20 A.M.

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Support Professionals (BTU-ESP) for the 2018-2019 school year.

 

These agreements provide the following components for eligible bargaining unit members:

 

2018-2019: Effective January 1, 2019, salary increases of 2% for Education Support Professionals.

 

2019-2020: Effective July 1, 2019, eligible employees of the BTU-ESP bargaining unit will receive a Referendum Supplement equal to 3.5% of base salary.

 

Copies of the attachments are available at the Board Members' Office on the 14th floor of the K.C. Wright Administrative Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda.

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $1,425,153 for the 2018-2019 school year, including fringe benefits and Referendum Supplement totaling approximately $2,543,899 for the 2019-2020 school year, including fringe benefits.

 

GG-2. Three-Year Successor Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) (Supporting Docs)

 

ADDED / SPECIAL ORDER - 10:20 A.M.

 

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) for the 2018-2019 through 2020-2021 school years.

 

These agreements provide the following components for eligible bargaining team members:2018-2019: Effective January 1, 2019, BTU-TSP bargaining unit employees will receive a 2% salary increase. 2019-2020: Effective July 1, 2019, referendum eligible employees of the BTU-TSP bargaining unit will receive a Referendum Supplement equal to 4% of base salary. Employees in the BTU-TSP bargaining unit who are not eligible for the Referendum Supplement, will receive an Equity Supplement equal 2% of base salary. All employees whose effective start date is on or before June 30, 2019, will be eligible to receive either supplement as applicable.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $842,839 for the 2018-2019 school year, including fringe benefits and Referendum Supplement totaling approximately $911,583 for the 2019-2020 school year, including fringe benefits.

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Revisions to Policy 6000.4: Exceptional Student Education Policies and Procedures (SP&P) 2018-2019 through 2020-2021 (Supporting Docs)

 

Adopt revised Policy 6000.4 Exceptional Student Education Policies and Procedures (SP&P) at this Final reading.

 

Florida Statutes and State Board of Education Rules requires that School Boards adopt, as policy, the Exceptional Student Education Policies and Procedures (SP&P) in order to receive Federal and State funding. This document describes the process for determining eligibility, developing individual education plans (IEPs) for students with disabilities, developing education plans (EPs) for students who are gifted, and making placement decisions for students with disabilities. The School Board of Broward County, FL (SBBC) previously approved SP&P for 2018-19 through 2019-20.

 

Please see the attached Policy 6000_4 Continuation of Summary.

 

There is no financial impact to the District.

 

CC-2. Proposed Revised Job Description for the Teacher Assistant - Early Childhood Education (Infants/Toddlers) Position (Supporting Docs)

 

Adopt the Proposed Revised Job Description for the Teacher Assistant - Early Childhood Education (Infants/Toddlers) position. This is the Final Reading.

 

The job description for the Teacher Assistant - Early Childhood Education (Infants/Toddlers) position is being revised in an effort to better clarify and define job duties. The job description was publicized for rule adoption in compliance with Florida Statutes on April 2, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-3. Proposed Revised Job Description for the Teacher Assistant - Early Childhood Education (Pre-K) Position (Supporting Docs)

 

Adopt the Proposed Revised Job Description for the Teacher Assistant - Early Childhood Education (Pre-K) Position. This is the Final Reading.

 

The job description for the Teacher Assistant - Early Childhood Education (Pre-K) position is being revised in an effort to better clarify and define job duties. The job description was publicized for rule adoption in compliance with Florida Statutes on April 2, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-4. Proposed Revised Job Description for the Armed Safe School Officer - Marshal/Guardian Program Position (Supporting Docs)

 

Adopt the Proposed Revised Job Description for the Armed Safe School Officer - Marshal/Guardian Program Position. This is the Final Reading.

 

The job description for the Armed Safe School Officer - Marshal/Guardian Program position is being revised in an effort to better clarify and define job duties. The job description was publicized for rule adoption in compliance with Florida Statutes on April 6, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The financial impact associated with this item totals $52,881. The source of funding is through the Referendum dollars. See the Executive Summary for additional information on the expense associated with this request.

 

CC-5. Proposed New Job Description for the Specialist, Social Media Position (Supporting Docs)

 

Adopt the Proposed New Job Description for the Specialist, Social Media Position. This is the Final Reading.

 

The job description for the Specialist, Social Media position has been created in support of Public Information departmental operations. The position was approved as part of the Superintendent 2018 - 2019 Organizational Chart. The job description was publicized for rule adoption in compliance with Florida Statutes on April 2, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-6. Proposed New Job Description for the Specialist, Marketing and Strategic Communications (Supporting Docs)

 

Adopt the Proposed New Job Description for the Specialist, Marketing and Strategic Communications Position. This is the Final Reading.

 

The job description for the Specialist, Marketing and Strategic Communications position has been created in support of Public Information departmental operations. The position was approved as part of the Superintendent 2018 - 2019 Organizational Chart. The job description was publicized for rule adoption in compliance with Florida Statutes on April 2, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-7. Proposed New Job Description for the Manager, Media and Community Relations Position (Supporting Docs)

 

Adopt the Proposed New Job Description for the Manager, Media and Community Relations Position. This is the Final Reading.

 

The job description for the Manager, Media and Community Relations position has been created in support of Public Information departmental operations. The position was approved as part of the Superintendent 2018 - 2019 Organizational Chart. The job description was publicized for rule adoption in compliance with Florida Statutes on April 2, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-8. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Academic Officer (Supporting Docs)

 

WITHDRAWN

 

ADDED

 

Approve the proposed new job description for the Instructional and Digital Materials Analyst position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Academic Officer. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The proposed new job description for the Instructional and Digital Materials Analyst position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Academic Officer, is being submitted for approval. The job description was publicized for rule adoption in compliance with Florida Statutes on May 8, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of this job description represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-9. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Facilities Officer (Supporting Docs)

 

WITHDRAWN

 

ADDED

 

Approve the proposed revised job description for the Director Manager, Business Process and Performance Improvement position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Facilities Officer. This is the First Reading.

 

The proposed revised job description for the Director Manager, Business Process and Performance Improvement position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Facilities Officer, is being submitted for approval. The job description was publicized for rule adoption in compliance with Florida Statutes on May 8, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The revision of this job description represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-10. The School Board of Broward County, Florida, 2019 - 2020 Organizational Chart Job Descriptions for the Division of Chief Financial Officer (Supporting Docs)

 

WITHDRAWN

 

ADDED

 

Approve the proposed new job description for the Assistant Director, Benefits position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Financial Officer. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The proposed new job description for the Assistant Director, Benefits position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Financial Officer, is being submitted for approval. The job description was publicized for rule adoption in compliance with Florida Statutes on May 8, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of this job description represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-11. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Portfolio Services Officer (Supporting Docs)

 

WITHDRAWN

 

ADDED

 

Approve the proposed new job description for the Director, School Choice & Parental Options position and the proposed revised job description for the Director, Demographics & Student Assignments School Boundaries positions, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Portfolio Services Officer. Approval is requested to advertise for the positions after the first reading. This is the First Reading.

 

The proposed new job description for the Director, School Choice & Parental Options position and the proposed revised job description for the Director, Demographics & Student Assignments School Boundaries positions, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Portfolio Services Officer, are being submitted for approval. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on May 8, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The new and revised job descriptions represent no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-12. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Safety, Security & Emergency Preparedness Officer (Supporting Docs)

 

ADDED

 

Approve the proposed new job descriptions for the Executive Director, Enterprise Risk & Emergency Preparedness; Director, Safety & Security Operations; Lieutenant; Coordinator, Enterprise Risk Management; and Manager, Area Security, identified through the 2019 - 2020 Organizational Chart, for the Division of Chief - Safety, Security & Emergency Preparedness Officer. Approval is requested to advertise for the positions after the first reading. This is the First Reading.

 

The proposed new job descriptions for the Executive Director, Enterprise Risk & Emergency Preparedness; Director, Safety & Security Operations; Lieutenant; Coordinator, Enterprise Risk Management; and the Manager, Area Security, identified through the 2019 - 2020 Organizational Chart for the Division of Chief - Safety, Security & Emergency Preparedness Officer, are being submitted for approval. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on May 8, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of these job descriptions represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-13. The School Board of Broward County, Florida, 2019-2020 Organizational Chart Job Descriptions for the Division of Chief Strategy & Operations Officer (Supporting Docs)

 

WITHDRAWN

 

ADDED

 

Approve the proposed new job description for the Officer, Economic Development & Diversity Compliance position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Strategy & Operations Officer. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The proposed new job description for the Officer, Economic Development & Diversity Compliance position, identified through the 2019 - 2020 Organizational Chart for the Division of Chief Strategy & Operations Officer, is being submitted for approval. The job description was publicized for rule adoption in compliance with Florida Statutes on May 8, 2019. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of this job description represents no additional financial impact to the District. See the Executive Summary for additional information on the expense associated with staffing this position.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Recommendation to Reject all Bids - FY20-027 - Fresh Produce for Cafeterias (Supporting Docs)

 

SEE ITEM EE-6

 

Approve the recommendation to reject all bids for the above Invitation to Bid (ITB).

 

This is a recommendation to reject all bids. The School Board of Broward County, Florida (SBBC), released an ITB on March 18, 2019. The District received two (2) bids. Pursuant to Section 3, General Condition 6 of the ITB FY20-027: "In the best interest of SBBC, the School Board reserves the right to:...2) reject any or all bids received when there are sound documented business reasons that serve the best interest of SBBC...".

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/FY20-027_freshproduceforcafeterias.pdf

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Opening and Closing School Times 2019-20 Regular Term (Supporting Docs)

 

Approve the Opening and Closing School Times 2019-20 Regular Term.

 

Student Transportation & Fleet Services (STFS) continues to strive to improve the level of service being provided to all stakeholders.

 

STFS is making no changes to the opening and closing school times at this time. The opening and closing school times may need to be revised once the "Lowest 300 Performing Elementary" schools are received from the state.

 

School bell times are scheduled to minimize operational costs to the District whenever feasible.

 

EE-2. Recommendation of $500,000 or Less - FY20-009 Flexible Spending Account and Health Savings Account Administration for School Board Employees (Supporting Docs)

 

Approve the recommendation to award the contract for the above-referenced Request for Proposal (RFP). Contract Term: January 1, 2020 through December 31, 2022, 3 Years; User Department: Benefits; Award Amount: $150,000; Awarded Vendor(s): Total Administrative Services Corporation (TASC); Small/Minority/Women Business Enterprise Vendor(s): Refer to Agreement.

 

The School Board of Broward County, Florida, received four (4) proposals for RFP FY20-009 - Flexible Spending Account and Health Savings Account Administration for School Board Employees. Proposals were received and evaluated by the Superintendent's Insurance & Wellness Advisory Committee on February 13, 2019.

 

A copy of the RFP documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/FY20-009_flexiblespendingaccountsandhealthsavingsaccount.pdf

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The established financial impact to the School Board will be approximately $150,000 for the initial term of the agreement. Funding will come from the Fringe Benefits Clearing Account. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-3. Third Amendment to Agreement and Additional Spending Authority - 15-008V - Construction and Operational Auditing Services (Supporting Docs)

 

Approve the Third Amendment to Agreement and additional spending authority. Contract Term: July 1, 2014 through December 31, 2019; 5 Years, 6 Months; User Department: Office of the Chief Auditor; Additional Requested Amount: $200,000; New Award Amount: $1,368,000; Awarded Vendor(s): 5; Small/Minority/Women Business Enterprise Vendor(s): HCT Certified Public Accountants & Consultants, LLC, S. Davis & Associates. See Supporting Docs for continuation of Requested Action.

 

This RFP provides services from licensed public accounting firms and supports the Office of the Chief Auditor (OCA) with construction and operational auditing services. The services may include but are not limited to, facility audits, general contractor, subcontractor payment audits, site safety, and security audits, facility-related Information & Technology Department reviews, and operational audits of business/service departments as requested.

 

See Supporting Docs for Summary of Explanation and Background.

 

The Third Amendment to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $200,000. The contract award amount was for $1,168,000. The request to increase the spending authority by $200,000, will bring the new contract value to $1,368,000. The funding source is from capital and OCA's operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-4. Recommendation to approve Agreement - FY20-075 - Montessori Education Method Training for Teachers (Supporting Docs)

 

Approve the agreement with Barry University (BU) for Montessori training at Bair Middle; Beachside Montessori Village; Dr. Martin Luther King, Jr. Montessori Academy; Sunrise Middle; Virginia Shuman Young Elementary. Contract term: July 1, 2019 through June 30, 2020.

 

Participating teachers from Bair Middle, Beachside Montessori Village, Dr. Martin Luther King, Jr. Montessori Academy, Sunrise Middle and Virginia Shuman Young Elementary will receive rigorous Montessori training to be certified in Montessori education. Training includes Montessori philosophy, materials and child development theory. BU is the only local provider of Montessori training for teachers of students of the age of nine (9) through twelve (12).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will not exceed $251,158 for all schools included in the program. The funding source will come from the school's Magnet budget for 2019-2020. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-5. Recommendation to Approve Agreement - FY20-076 - Montessori Education Method Certification for Teachers (Supporting Docs)

 

Approve the agreement with Summit Montessori Teacher Training Institute, LLC (SM) for Montessori education training at Beachside Montessori Village; Dr. Martin Luther King, Jr. Montessori Academy; Virginia Shuman Young Elementary. Contract Term: July 1, 2019 through June 30, 2020.

 

Participating teachers from Beachside Montessori Village, Dr. Martin Luther King, Jr. Montessori Academy and Virginia Shuman Young Elementary will receive rigorous Montessori training to be certified in Early Childhood and Elementary I Montessori education. Training includes Montessori philosophy, materials and child development theory. The teachers participate in academic instruction and practice laboratories under the supervision of instructors from SM. SM has been certified as a Montessori training institute by the Montessori Accreditation Council for Teacher Education and is an affiliate of the American Montessori Society.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will not exceed $60,600 for all schools included in this contract. The funding source for the training will come from the school's Magnet budget for 2019-2020. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation for Renewal and Additional Spending Authority - 15-101V - Fresh Produce for Cafeterias (Supporting Docs)

 

SEE ITEM E-1

 

Approve the renewal and additional spending authority for the above Invitation to Bid (ITB). New Contract Term: August 1, 2019 through July 31, 2020, 5 Years; User Department: Food & Nutrition Services; Additional Requested Amount: $6,100,000; New Award Amount: $32,320,000; Awarded Vendor(s): Mac Edwards Produce & Company, Inc.; Small/Minority/Women Business Enterprise Vendors: None.

 

ITB 15-101V - Fresh Produce for Cafeterias, was awarded by the School Board on March 17, 2015. The current contract expires on July 31, 2019, therefore, this request is presented to exercise the second and final renewal of this contract for one (1) additional year.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/15-101V_freshproduceforcafeterias.pdf

 

The estimated financial impact to the District will be $6,100,000. The funding source will come from the FNS' Department's operating budget. The contract award amount was for $26,220,000. The request is to increase the spending authority by $6,100,000, bringing the new contract value to $32,320,000. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-7. Recommendation for Reduction of Spending Authority - 15-106 - Storm Sewer & Sewer Main Cleaning and Repair (Supporting Docs)

 

Approved the recommendation for reduction of spending authority for the above Invitation to Bid (ITB). Contract Term: June 18, 2015 through June 17, 2020, 5 Years; User Department: Environmental Health & Safety (EHS); Award Amount: $750,000; Awarded Vendor(s): All Liquid Environmental Services, LLC d/b/a Johnson Environmental Services; Shenandoah General Construction Company; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to reduce the spending authority for the ITB 15-106C - Storm Sewer & Sewer Main Cleaning and Repair, by $18,983.00

 

A copy of bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/15-106C_StormSewerMainCleaning&Repair.pdf

 

The reduction of the spending authority requested is $18,983.00. The new spending authority will be $731,017.00

 

EE-8. Recommendation for Reduction of Spending Authority - 16-179T - Refuse Services, Roll-Off Units (Supporting Docs)

 

Approve the recommendation for reduction of spending authority for the above Invitation to Bid (ITB). Contract Term: August 1, 2016 through July 31, 2020, 4 Years; User Department: Environmental Health & Safety (EHS); Award Amount: $920,000; Awarded Vendor(s): Sunshine Recycling Services of S.W. Florida, LLC; Republic Services of Florida, Limited Partnership; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to reduce the spending authority for ITB 16-179T - Refuse Services, Roll-Off Units, by $317,168.

 

A copy of bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/16-179T_RefuseServicesRoll-OffUnits.pdf

 

The reduction of the spending authority requested is $317,168. The new spending authority will be $602,832.

 

EE-9. Recommendation to Approve Agreement - 59-101V - PRE-AP Program   (POSTPONED 05/07/19 SBOM) (Supporting Docs)

 

Approve the recommendation to award the above agreement. Contract Term: May 01, 2019 through April 30, 2020, 1 Year; User Department: Advanced Academics/Pompano Beach High School; Award Amount: $6,400; Awarded Vendor(s): College Board; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The PRE-AP program objective is to help students access and complete college-level work before leaving high school and to improve their college readiness. It offers instructional frameworks and resources, student practice, and formative assessments for students to learn the foundational knowledge and skills needed to be successful in AP and other college-level coursework.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $6,400. The funding source will come from the Pompano Beach High School's operating budget.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement between The School Board of Broward County, FL (SBBC) and the Center for Mind-Body Medicine (CMBM) (Supporting Docs)

 

ADDED

 

Recommendation to approve this agreement. Contract Term: May 21, 2019 through August 2020.

 

CMBM will train and support a critical mass of 150 carefully selected service providers to integrate CMBM's evidence-based model of trauma relief, stress management, and resiliency building into the ongoing operations of organizations serving children, adolescents, and families in Broward County and Broward County Public Schools. Focused on Parkland/Coral Springs, as well as targeted underserved communities across the County, these services provided will reach approximately 20, 500 children, adolescents and their family members during the grant period. Afterward, this cohort of committed trainees will be able to serve even greater numbers as the work continues each year.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This agreement will be executed after School Board approval.

 

The estimated financial impact to the District will be $441,410. The funding source will come from the School Emergency Response to Violence (SERV) Grant and Victims of Crime Act (VOCA) Assistance Fund.

 

H. OFFICE OF THE GENERAL COUNSEL

 

H-1. Conflict of Interest Waiver Request - Becker & Poliakoff, P.A. (Supporting Docs)

 

Approve the request for conflict of interest waiver, dated May 10, 2019, by Becker & Poliakoff, P.A.

 

The law firm of Becker & Poliakoff, P.A. ("Firm") is currently representing The School Board of Broward County, Florida ("SBBC") in an ongoing consolidated lawsuit involving delay claims at Sheridan Park Elementary School brought against the SBBC by DiPompeo Construction Corp.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. The School Board of Broward County, Florida 2019-2020 Organizational Chart (Supporting Docs)

 

WITHDRAWN

 

REVISED

 

ADDED

 

Approve The School Board of Broward County, Florida 2019-2020 Organizational Chart.

 

The Organization Chart recommended by the Superintendent is based on a continuous effort to improve and support the District's strategic goals. The primary area of focus in this year's chart centers on the newly created Safety, Security & Emergency Preparedness division. This new division will continue efforts towards planning, directing and coordinating efforts that promote the safety and security of Broward County Public School's students, employees, and properties using the Enterprise Risk Management model. Other divisions requesting new positions and/or upgrades include OSPA, Academics, Finance, Portfolio Services, and Strategy & Operations.

 

The estimated financial impact of the recommended changes to the organizational Chart is calculated utilizing standard salaries and benefits for all positions to estimate a reflective financial impact. A financial comparison of the recommended 2019-2020 Organizational Chart to last year's chart reflects a net decrease of $340,698. The comparative analysis (see Exhibit 2) is based on positions added or upgraded against specific positions above and below the line that are eliminated or downgraded.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Annual 2018-2019 Comprehensive Safety Inspection Reports (Supporting Docs)

 

Receive the Annual 2018-2019 Comprehensive Safety Inspection Reports for the School Board of Broward County (SBBC).

 

The purpose of the Comprehensive Safety Inspection Reports is to identify any fire, casualty, safety, and sanitation deficiencies. The Office of the Chief Fire Official completes a comprehensive safety inspection on every District, Charter, and leased site in the School District (July 1, 2018 to June 30, 2019). Refer to Exhibit 1 for the Executive Summary of the Annual 2018-2019.

 

Hard copies of the reports are available with Board Services for review.

 

There is no financial impact, since the item is seeking acceptance of the Comprehensive Safety Inspection Reports. Financial obligations occur from the General Fund and Capital Projects to address necessary deficiency corrections.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. General Fund Amendment as of April 30, 2019 (Supporting Docs)

 

Approve the attached General Fund Amendment as of April 30, 2019.

 

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for the estimated revenue and appropriation changes in the General Fund. Amendment includes information for the month of April 2019.

 

The amendment reconciles the budget to the Florida Education Finance Program (FEFP) 4th calculation and the April 30, 2019 projections.

 

K-2. Special Revenue (Grants) Amendment as of April 30, 2019 (Supporting Docs)

 

Approve the attached Special Revenue (Grants) Amendment as of April 30, 2019.

 

Special revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenue and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of April 2019.

 

There is no additional financial impact to the District.

 

K-3. Capital Budget Fund Amendment as of April 30, 2019 (Supporting Docs)

 

Approve the attached Capital Fund Amendment as of April 30, 2019.

 

The Capital Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Capital Funds. The Amendment includes information as of April 30, 2019.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is a net decrease to Capital Revenues and Appropriations of $330,668,027. The various revenue and appropriation impacts are described in the Summary Explanation and Background. There is also a net increase to the Capital Reserve of $9,552,292 described in Exhibit C, "Capital Projects Reserve - Activity".

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Recreation License Agreement with the City of Cooper City for Cooper City Elementary School (Supporting Docs)

 

Approve the Recreation License Agreement with the City of Cooper City for Cooper City Elementary School.

 

The current Master Lease Agreement between The School Board of Broward County, Florida (SBBC) and the City of Cooper City was entered into on June 7, 1979 and is set to expire on June 6, 2019. The current Agreement allows the City to utilize both areas with outdoor recreational amenities at Cooper City Elementary School (ES) and Cooper City High School (HS).

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by Cooper City after School Board approval.

 

There is a positive financial impact of One Dollar ($1.00) in annual rent payments to the SBBC; therefore, this item does not require a collaboration form from the Capital Budget Department.

 

LL-2. Nova Southeastern University (NSU) Summer Program Agreement (Supporting Docs)

 

Approve the renewal of the contract with Nova Southeastern University, Inc. to provide summer enrichment programs for students in four magnet high schools, the Marine Science Program-Ocean, Science, Technology, Engineering and Math (O-STEM) for South Broward High School and the Computer Technology Program for Atlantic and Sheridan Technical High Schools and Dillard High School. This contract is for three (3) consecutive years and may be renewed for one (1) additional two (2) year period.

 

Nova Southeastern University, Inc. will host the annual summer programs for up to thirty (30) students in each program. The Marine Science Program will begin on June 24, 2019 and conclude on June 28, 2019, and the Computer Technology Program will begin on June 10, 2019 and conclude on June 14, 2019.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The O-STEM and Computer Science summer programs are funded by Nova Southeastern University. The summer programs will have school staff oversee the students for the duration of the program. The cost associated for up to three (3) staff members will be the staff member's hourly rate for the week by their school.

 

LL-3. Old Plantation Water Control District Permit No. 00 (Supporting Docs)

 

REVISED

 

Approve the Old Plantation Water Control District (OPWCD) Permit No. 00 to allow The School Board of Broward County, Florida (SBBC) use of OPWCD's property for right-of-way access to Plantation Middle School.

 

OPWCD is requesting that SBBC and OPWCD enter into an updated agreement which restates, more clearly defines and incorporates SBBC's encroachment on OPWCD's Right of Way located on the canal bank adjacent to Plantation Middle School.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The granting of the Permit by OPWCD This item will result in a financial impact to the District in the form of a permit fee, one-time permit fee which permit fee shall not exceed $5,000 in the amount of $3,000. Other expenses would include any future maintenance obligations of SBBC as delineated in the Permit.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.