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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

School Board Operational Meeting

 

TUESDAY, FEBRUARY 05, 2019 – 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR OPERATIONAL MEETING

 

 

 

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

February 5, 2019

 

ITEMS:

E-6. Supplier Diversity Outreach Program Report as of December 31, 2018   (REVISED)

 

February 4, 2019

 

ITEMS:

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year   (REVISED)

EE-9. Recommendation for Additional Spending Authority - 15-007V - Title I Educational Services for Private School Students   (REVISED)

 

February 1, 2019

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year   (REVISED)

B-1. School Board Member District and Countywide Safety and Security Town Hall Meetings   (SPECIAL ORDER – 11:15 A.M.)

II-1. Agreement with the Broward Sheriff's Office (BSO)   (ADDED)

JJ-4. Construction Recommendation and Agreement for Donated Services - Anthony Rizzo - Musco Sports Lighting, LLC - Marjory Stoneman Douglas High School - LED Sports Lighting   (WITHDRAWN)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

December 18, 2018 – Regular School Board Meeting (Supporting Docs)

January 15, 2019 – Special - Expulsions

January 15, 2019 – Regular School Board Meeting (Supporting Docs)

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M. (Public Speakers listed on the February 5, 2019, School Board Operational

Meeting agenda will be heard at 5 p.m. or immediately following the meeting, whichever is earliest.)

 

1. David Zapata

2. Lavon Smith

3. Ronald B. Barish

4. Michael Sirbola

5. Jack Thompson

6. Albert Koenigsberg

7. David Hahn

8. Christian Rowell

9. Allan Fried

10. Traci Cloyd

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 12 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all supplements through June 30, 2019.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

B-1. School Board Member District and Countywide Safety and Security Town Hall Meetings (Supporting Docs)

 

SPECIAL ORDER – 11:15 A.M.

 

The Broward County School Board directs the Superintendent to schedule Safety and Security Town Hall Meetings in each of the seven School Board Member Districts, and two additional meetings, one for each at-large School Board Member.

 

The safety and security of our children is of concern to parents and community members throughout Broward County. Scheduling meetings in each School Board Member District and Countywide provides equal opportunity for everyone's voice to be heard. Meetings should be open to everyone and advertised in accordance with Sunshine Law so that School Board Members and other elected officials may attend any and all meetings having total transparency.

 

There is no financial impact to the District.

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Recommendation of the Ms. Willie Ann Glenn Act for Summer 2019 (Summer Nutrition Program) (Supporting Docs)

 

Renew disapproval of participation in Ms. Willie Ann Glenn Act for Summer 2019. Vote to be exempt from the Summer Feeding Program per Chapter 2005-73, Section 1, (3). Notify the Commissioner of Florida Department of Agriculture and Consumer Services within ten days of the decision not to participate and be exempt. Notify Florida Department of Agriculture and Consumer Services Commissioner within ten (10) days of each subsequent year's decision to continue the exemption.

 

The request for approval from the Board not to participate in the Ms. Willie Ann Glenn Act is a standard item presented annually since 2006.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District for not participating in the Ms. Willie Ann Glenn Act.

 

E-2. Agreement with the University of Massachusetts (Supporting Docs)

 

SEE ITEM EE-3

 

Approve the Agreement between The School Board of Broward County, Florida as operator of McFatter Technical College and Technical High School, and the University of Massachusetts Boston. The Agreement term begins February 5, 2019 and ends on September 30, 2020.

 

McFatter Technical College and Technical High School has been awarded a $60,000 grant from the Florida Consortium of Inclusive Higher Education through the University of Central Florida. The goal of the grant is to facilitate the success of students with Intellectual Disabilities by providing authentic opportunities for training and employment in a high-skill, high-wage technical field. The School Board reviewed and approved the grant on August 7, 2018 (Item EE-1). To fulfill the scope of the grant program data must be submitted to the University of Massachusetts. Student consent will be gathered for disclosure of all related education records.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This Agreement is a required attachment to the grant Agreement with the University of Central Florida set as Item EE-3 on the February 5, 2019 School Board Operational Meeting. There is no additional financial impact to the District.

 

E-3. First Amendment with the University of Central Florida (Supporting Docs)

 

Approve the First Amendment between The School Board of Broward County, Florida as operator of Atlantic Technical College and Technical High School, and the University of Central Florida. The First Amendment modifies the authorized budget period to begin upon full execution on February 5, 2019 and ends on September 30, 2019.

 

Atlantic Technical College and Technical High School was awarded a $60,000 grant from the Florida Consortium of Inclusive Higher Education through the University of Central Florida. The goal of the grant is to facilitate the success of students with intellectual disabilities by providing authentic opportunities for training and employment in a high-skill, high-wage technical field. The School Board reviewed and approved the grant on February 21, 2018. This First Amendment allows for a carryover of award funds to September 30, 2019.

 

This First Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Amendment will be executed after School Board approval.

 

There is no financial impact to the District within this First Amendment.

 

E-4. Recommendation for Renewal - 15-056C - Intercom, Master Clock, Scoreboard and Sound System Service, Equipment, Parts, and Accessories (Supporting Docs)

 

Approve the second renewal for the above Invitation to Bid (ITB). Contract Term: February 18, 2015 through February 17, 2020, 5 Years: User Department: Physical Plant Operations; Award Amount: $1,625,000: Awarded Vendor(s): Music Arts Enterprises, Inc.; NDR Corporation; Pro Sound, Inc.; Rauland-Borg Corporation of Florida; Troxell Communications, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew ITB 15-056C - Intercom, Master Clock, Scoreboard and Sound System Service, Equipment, Parts, and Accessories for one (1) additional year, February 18, 2019 through February 17, 2020, as per Bid Special Condition 4.5 which states that: "The term of the bid shall be for three (3) years, and may, by mutual agreement between the School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/15056C_IntercomMasterClockScoreboardandSoundSystemServicesEquipmentandAccessoriesre-bid.pdf

 

There is no financial impact to the District.

 

E-5. Recommendation for Bid Renewal - 16-069C - Supply & Install Insulation Materials (Supporting Docs)

 

Approve the first renewal for the above Invitation to Bid (ITB). Contract Term: March 16, 2016 through March 15, 2020, 4 Years; User Department: Physical Plant Operations; Award Amount: $881,000; Awarded Vendor(s): Thermal Concepts, Inc.; Pioneer Construction Management Services, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Pioneer Construction Management Services, Inc.

 

This request is to renew ITB 16-069C - Supply & Install Insulation Materials for one (1) additional year, March 16, 2019 through March 15, 2020, as per Bid Special Condition 4.5 which states that: "The term of the bid shall be for three (3) years, and may, by mutual agreement between the School Board of Broward County, Florida, and the Awardee, be renewed for two (2) additional one (1) year periods".

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/16069C_Supply&InstallInsulationMaterials.pdf

 

There is no financial impact to the District.

 

E-6. Supplier Diversity Outreach Program Report as of December 31, 2018 (Supporting Docs)

 

REVISED

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP Report provides The School Board of Broward County, Florida an update on the continual progress of the program.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-L): A. AT&T…, $2,000 (awarded) B. Cracker Barrel…, $1,000 (requested) C. Dick’s…, $1,000 (awarded) D. Exxon Mobil…(1), $1,000 (awarded) E. Exxon Mobil…(2), $500 (awarded) F. Kennedy Center & Turnaround Arts…, $9,000 (awarded) G. NoVo Foundation…, $150,000 (requested) H. Publix…, $100 (awarded) I. Scholastic Book…, $1,000 (awarded) J. Target…, $1,000 (awarded) K. Walmart Foundation…(1), $2,000 (requested) L. Walmart Foundation…(2), $2,000 (awarded)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if all projects are awarded is $170,600 from various sources.

 

EE-2. Agreement with the City of Hallandale Beach (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida (as operator of Gulfstream Early Learning Center), and the City of Hallandale Beach. The Agreement begins February 5, 2019 and ends on September 30, 2019.

 

Early Learning Language Acquisition will establish the City of Hallandale Beach Safety Town program at Gulfstream Early Learning Center. The goal of the program is to serve resident families with lessons on physical and transportation safety for children. Additionally, the site will be open for private and home care providers to schedule field trips at no cost. This grant was approved at the June 12, 2018 (Item EE-1) School Board Operational Meeting.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $3,600. The source of funds in the City of Hallandale Beach. There is no additional financial impact to the District.

 

EE-3. Agreement with the University of Central Florida (Supporting Docs)

 

SEE ITEM E-2

 

Approve the Agreement between The School Board of Broward County, Florida (as operator of McFatter Technical College and Technical High School), and the University of Central Florida. The Agreement term begins February 5, 2019 and ends on September 30, 2020. The authorized budget period shall begin upon execution and shall not extend beyond September 30, 2019.

 

McFatter Technical College and Technical High School has been awarded a $60,000 grant from the Florida Consortium of Inclusive Higher Education through the University of Central Florida (UCF). The goal of the grant is to facilitate the success of students with Intellectual Disabilities by providing authentic opportunities for training and employment in a high-skill, high-wage technical field. The School Board reviewed and approved the grant on August 7, 2018 (Item EE-1).

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Agreement will be executed after School Board approval.

 

The positive financial impact is $60,000. There is no additional financial impact to the District.

 

EE-4. Agreement with National Center for Research in Advanced Information and Digital Technologies (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and National Center for Research in Advanced Information and Digital Technologies (referred to as Digital Promise). The Agreement begins February 5, 2019 and ends on September 30, 2020.

 

Broward County Public Schools will join the Computational Thinking for Next Generation Science Standards (NGSS) Challenge Collaborative along with three additional League of Innovative Schools districts. The Collaborative will focus on designing and implementing a professional learning experience and instructional materials to support the integration of computational thinking into middle school instruction.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $4,000 to the District and up to $10,000 as stipend payments directly to teachers. There is no additional financial impact to the District.

 

EE-5. Agreement with the FACE Foundation Inc. (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and the FACE Foundation Inc. The Agreement term begins February 5, 2019 and ends on June 30, 2019.

 

Broward County Public Schools seeks to improve French instruction at three elementary schools - James S. Hunt Elementary, Riverland Elementary, and Tedder Elementary. These schools benefit from a highly diverse student population and more than 231 students participating in French instruction. Riverland Elementary is also a Communications and Language Arts magnet school. A grant from the FACE Foundation Inc. would greatly improve authentic French instruction by providing teachers with professional development and a proven French curriculum and enriching the students’ classroom experience.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $7,000 from the FACE Foundation Inc. There is no additional financial impact to the District.

 

EE-6. Recommendation for Additional Spending Authority - 19-021V - Student Psychiatric Services (Supporting Docs)

 

Approve the recommendation of additional spending authority. Contract Term: July 1, 2018 through June 30, 2019, 1 Year; User Department: Exceptional Student Learning Support (ESLS); Additional Requested Amount: $200,000; New Award Amount: $400,000; Awarded Vendor(s): Nyrma N. Ortiz, P.A.; Small/Minority Business Enterprise Vendor(s): None.

 

This Request for Proposal (RFP) was issued to provide students who qualify for services as exceptional students with disabilities under the Individuals with Disabilities Act, Individuals with Disabilities Improvement Act, and any other students identified by the District staff or as required by the legislature. This RFP provides student psychiatric services at Whispering Pines and Cross Creek schools to serve students with emotional and behavioral disabilities as part of a therapeutic program.

 

In accordance with Section 2.3 of the RFP, Contract Term, this RFP may be renewed by mutual agreement between SBBC and the Awardee for two (2) additional one (1) year periods. The original award amount was $200,000. This agenda item is to request an additional spending authority in order to provide student psychiatric services until June 30, 2019.

 

The estimated financial impact to the District will be $200,000. The contract award amount was $200,000. The request is to increase the spending authority by $200,000, bringing the new contract value to $400,000. The funding source will come from the ESLS Department's operating budget. The financial impact amount represents an established contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation of $500,000 or Greater - 18-207T - Gas Refrigerants (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: February 6, 2019 through January 31, 2020, 1 Year with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $500,000; Awarded Vendor(s): ASPEN Refrigerants, Inc.; The Ware Group, LLC d/b/a Johnstone Supply; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida (SBBC), received two (2) bids for this ITB. This Bid is utilized by the Central Stockroom for the benefit of the Physical Plant Operations Department (PPO); to supply in-stock and special order gas refrigerants needed for Preventive/Routine Maintenance and Capital Improvement programs throughout the District.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/18-207T_GasRefrigerants.pdf

 

The estimated financial impact to the District will be of $500,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-8. Recommendation of $500,000 or Greater - 19-099R - Construction Equipment Rental (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: March 11, 2019 through March 30, 2022, 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations; Award Amount: $1,200,000; Awarded Vendor(s): Gold Coast Crane Service, Inc., Sunbelt Rentals, Inc., United Rentals (North America), Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida (SBBC), received three (3) bids for this ITB. This Bid will be utilized by the Physical Plant Operations (PPO) department to provide construction equipment (cranes, bulldozers, forklifts, backhoes, graders, aerial lifts, etc.) rental and crane services used by various PPO trades throughout the District.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/19-099R_ConstructionEquipmentRental.pdf

 

The estimated financial impact to the District will be of $1,200,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Recommendation for Additional Spending Authority - 15-007V - Title I Educational Services for Private School Students (Supporting Docs)

 

REVISED

 

Approve the recommendation of additional spending authority. Contract Term: July 1, 2014 through June 30, 2019, 5 Years; User Department: Title I; Additional Requested Amount: $1,551,663; New Award Amount:$16,051,663; Awarded Vendor(s): Catapult Learning, LLC; Learn-It Systems, LLC; Small/Minority/Women Business Enterprise Vendor(s): Amitesh, Inc. d/b/a Ace Office Supplies; Montage Diversity Consultants d/b/a Montage Education.

 

This Request for Proposal (RFP) was issued to provide educational services in areas of reading and mathematics to students enrolled in private schools who generate Title I funding. This RFP also provides professional development and parental involvement activities necessary in order to deliver remedial basic skills instruction to students failing or at-risk of failing as required under Title I regulations. A strong and effective instructional support program is customized to meet the needs of eligible students attending private schools in the areas of reading and mathematics.

 

In accordance with Section 2.3 of the RFP, Contract Term, this RFP may be renewed by mutual agreement between SBBC and the Awardees for two (2) additional one (1) year periods. The School Board has already renewed this contract for two (2) additional one (1) year periods at April 18, 2017, School Board Meeting. The original award amount was $7,000,000. This agenda item is to request an additional spending authority in order to provide Title I educational services until June 30, 2019.

 

The estimated financial impact to the District will be $1,551,663 $1,016,634. The contract award amount was $14,500,000. This request is to increase the spending authority by $1,551,663 $1,016,634, bringing the new contract value to $16,051,663 $15,516,634. The funding source will come from the Title I, Part A, Federal Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-10. Direct Negotiation Recommendation of $500,000 or Less - 59-093E - Imagine Learning and Literacy Software Program (Supporting Docs)

 

Approve the recommendation to award the above Agreement. Contract Term: February 5, 2019 through June 30, 2021, 2 Years, 4 Months; User Department: Bilingual/ESOL; Award Amount: $494,000; Awarded Vendor(s): Imagine Learning, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The Bilingual/ESOL Department is seeking to expand usage of Imagine Learning Language and Literacy to include all K-5 newcomer English language learners identified in the Entering/Emerging levels of language proficiency to bridge the oral language and literacy gap. The program and assessments are aligned with Florida and World-Class Instructional Design and Assessment Standards. Translations of instructions, vocabulary, and feedback are available through the first-language support feature in fifteen (15) languages and gradually fades away as the student progresses to higher levels of English proficiency.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $494,000. The funding source will come from the Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Title III, Part A Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-11. Recommendation for Additional Spending Authority - 59-059V - Professional Learning Services with Buck Institute of Education (Supporting Docs)

 

Approve the Additional Spending Authority of the above Agreement. Contract Term: July 1, 2018 through June 30, 2019, 1 Year; User Department: Secondary Learning; Additional Requested Amount: $14,950; New Award Amount: $268,100; Awarded Vendor(s): Buck Institute for Education Corporation (BIE); Small/Minority/Women Business Enterprise Vendor(s): None.

 

The current contract includes ten (10) Project Based Learning (PBL) 101 sessions for the 2018 summer professional learning for the Reimagining Middle Grades initiative. The PBL 101 sessions are three (3) day sessions, however, the decision was made to increase each of those sessions from three (3) days to four (4) days. This allowed the teachers in the sessions a full day of planning for implementation with their school-based teacher teams and the BIE instructor. In an effort to stay within the original contract amount, adjustments to the scope of work were made during the 2018-2019 academic school year, however, these adjustments still put the District over the current approved spending authority by approximately $15,000.

 

The estimated financial impact to the District will be $14,950. The contract award amount was for $253,150. The request is to increase the spending authority by $14,950, bringing the new contract value to $268,100. The funding source will come from Secondary Learning’s operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-12. Direct Negotiation Recommendation of $500,000 or Less - 59-096E - Software Application to Report Suspicious Activity (Supporting Docs)

 

Approve the recommendation to award the above Agreement. Contract Term: February 5, 2019 through February 4, 2022, 3 Years; User Department: Information & Technology; Award Amount $3.00; Awarded Vendor(s): SaferWatch, LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This recommendation is to approve the Agreement which will allow the School Board of Broward County, Florida, to have access to tips submitted by the public regarding suspicious activity or non-emergency safety concerns.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $3.00. The funding source will come from the Information & Technology operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-13. Recommendation of $500,000 or Less - 19-039E - Telepresence Equipment Catalog (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: February 5, 2018 through February 4, 2021, 3 Years; User Department: District-wide; Requested Amount: $360,000; Awarded Vendor(s): CDW Government LLC; United Data Technologies d/b/a UDT; Netsync Network Solutions; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request will facilitate the purchase of Cisco telepresence equipment required for video conferencing. Distance learning sessions play a critical and highly-innovative role in advanced educational opportunities for students. Cisco telepresence equipment enables teachers to connect to multiple classrooms for live interactive sessions and to bring in renowned experts from anywhere in the world via high-quality video and audio connection. The need for telepresence equipment is increasing, as existing equipment becomes obsolete and unrepairable.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/19-039E_TelepresenceEquipmentCatalog.pdf

 

The estimated financial impact to the District will be $360,000. The funding source will be individual school and department budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

H. OFFICE OF THE GENERAL COUNSEL

 

H-1. Amendments to Employment Agreements for Deputy General Counsels Robert Paul Vignola and Marylin C. Batista; and Assistant General Counsel, Thomas C. Cooney. (Supporting Docs)

 

Approve the Amendments to Employment Agreements for Deputy General Counsels Robert Paul Vignola and Marylin Batista; and Assistant General Counsel, Thomas C. Cooney.

 

Pursuant to Fla. Stat. 215.425 (4), all employment agreements written after July 1, 2011 must contain a provision that severance pay may not exceed an amount greater than 20 weeks of compensation.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. 2019 Legislative State Platform (Supporting Docs)

 

Approve the updated 2019 State Legislative Platform.

 

As the sixth largest district in the Nation, Broward County Public Schools (BCPS) educates 10 percent of Florida's student population. BCPS champions educational policies that not only impact students within their District but affect students in every classroom across the state of Florida from cradle to career. The Florida Legislature should boost funding and adopt policies that educate today's students to succeed in tomorrow's world.

 

There is no financial impact to the District.

 

I-2. Winter Guard Competition (Supporting Docs)

 

Approve the agreement between Winter Guard International, Inc. and The School Board of Broward County, Florida. The term of this agreement shall be from February 22, 2019 to April 30, 2019.

 

The School Board of Broward County, Florida partners with Winter Guard International, Inc. to provide students with opportunities to participate in athletic competitions in this field.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed by Winter Guard International, Inc. after School Board approval.

 

There is no financial impact to the District's General Fund balance.

 

I-3. Affiliation Agreements with the Florida State University Board of Trustees, New York University, Inc., Barry University, Inc., Clarion University of Pennsylvania and Ana G. Mendez University System-South Florida Campus (Supporting Docs)

 

Approve the Affiliation Agreements for the Florida State University Board of Trustees, New York University, Inc., Barry University, Inc., Clarion University of Pennsylvania and Ana G. Mendez University System-South Florida Campus to provide internship opportunities for their students.

 

The Florida State University Board of Trustees, New York University, Inc., Barry University, Inc., Clarion University of Pennsylvania and Ana G. Mendez University System-South Florida Campus offer its students, majoring in various fields of study, opportunities to gain practical experience as part of the course curriculum. Students from these programs are required to participate in a field experience/internship program. These Affiliation Agreements would provide internship opportunities for the Florida State University Board of Trustees, New York University, Inc., Barry University, Inc., Clarion University of Pennsylvania and Ana G. Mendez University System-South Florida Campus students within Broward County Public Schools.

 

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Agreement with the Broward Sheriff's Office (BSO) (Supporting Docs)

 

ADDED

 

Approve the Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Sheriff's Office (BSO) to provide law enforcement officers at Marjory Stoneman Douglas High School and Pine Trails Park on February 14, 2019.

 

In commemoration of the February 14, 2018 tragedy at Marjory Stoneman Douglas High School (MSD), The School Board of Broward County, Florida (SBBC) has planned memorial events to take place at the school and at Pine Trails Park. These events will be held on Thursday, February 14, 2019. In an effort to enhance the safety and security of our MSD students, parents, staff, and the community attending the commemoration events, SBBC is entering into this Agreement with BSO to provide law enforcement at each of these sites.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

 

The financial impact to the District for the additional law enforcement will be $19,960. The funding source is the Special Investigative Unit department's adopted budget. These expenditures will be submitted for reimbursement as part of the District's SERV Grant application.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Approval and Authorization of Form 1250i - Allowance Expenditure Proposal (AEP) (Supporting Docs)

 

Approve Form 1250i - Allowance Expenditure Proposal (AEP) and authorization to use this form for Construction Management At Risk (CMAR) projects that contain Board approved Allowances in the Guaranteed Maximum Price (GMP) Amendments.

 

Allowances are used to account for identified work items that are not quantifiable at the time of the GMP submission. Procedures and expenditures related to the use of an Allowance included in a GMP Amendment are required to comply with the CMAR Agreement Section 6.1.1 and Specification Section 01295 Contract Modification Procedures. The Construction Manager (CM) must request and receive prior written approval by the Owner, through an Allowance Expenditure Proposal (AEP), to use funds contained in an Allowance prior to expenditure of these funds. The use of any Allowance requires unanimous approval of the AEP by the Executive Director of Capital Programs, Director of Construction, Owner’s Representatives, Cost and Program Controls Manager, and the Project Consultant, prior to disbursal to the CM. Form 1250i - Allowance Expenditure Proposal (AEP) has been created to provide the required documentation and tracking mechanism.

 

There is no financial impact associated with the approval and use of Form 1250i - Allowance Expenditure Proposal (AEP).

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB 18-184C - Lake Forest Elementary School - Hollywood - Advanced Roofing, Inc. - SMART Program Renovations - Project No. P.001886 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Advanced Roofing, Inc. for the lump sum amount of $2,450,306 and approve additional funding in the amount of $1,202,142.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $2,450,306. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,202,142 will come from the Capital Projects Reserve.

 

JJ-2. GMP Amendment 1 to the Construction Services Agreement - The Morganti Group, Inc. - Cypress Bay High School - Weston - SMART Program Renovations - Project No. P.001774 (Supporting Docs)

 

Approve GMP Amendment 1 to the Construction Services Agreement (Construction Management at Risk) dated May 16, 2017 (Agenda Item JJ-1) with The Morganti Group, Inc., Cypress Bay High School, SMART Program Renovations, Project No. P.001774, in the amount of $1,947,000.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no current impact to the project budget. There is a potential future impact to the project budget for the forthcoming GMP Amendment 2 that is associated with the new classroom addition.

 

JJ-3. GMP Amendment 1 to the Construction Services Agreement - James B. Pirtle Construction Co., Inc. d/b/a Pirtle Construction Company - Nova High School - Davie - SMART Program Renovations - Project No. P.001817 (Supporting Docs)

 

Approve GMP Amendment 1 to the Construction Services Agreement (Construction Management at Risk) dated June 13, 2017 (Agenda Item JJ-2) with Pirtle Construction Company, Nova High School, SMART Program Renovations, Project No. P.001817, in the amount of $25,422,614, approve the reallocation of $702,269 from Nova Middle School to Nova High School, and approve additional funding in the amount of $11,291,476.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this GMP Amendment 1 is $25,422,614. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $702,269 will come from Nova Middle School Project No. P.002027 for the Fire Sprinklers, and $11,291,476 will come from the Capital Projects Reserve.

 

JJ-4. Construction Recommendation and Agreement for Donated Services - Anthony Rizzo - Musco Sports Lighting, LLC - Marjory Stoneman Douglas High School - LED Sports Lighting (Supporting Docs)

 

WITHDRAWN

 

Approve recommendation and Agreement for Donated Services, Anthony Rizzo, Musco Sports Lighting, LLC for LED Sports Lighting at Marjory Stoneman Douglas High School.

 

See Executive Summary (Exhibit 1) for details.

 

This Agreement is pending review and approval as to form and legal content by the Office of the General Counsel. (PENDING)

 

There is no financial impact to the District.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. General Fund Amendment as of December 31, 2018 (Supporting Docs)

 

Approve the attached General Fund Amendment as of December 31, 2018.

 

General Fund Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the General Fund. Amendment includes information for the month of December 2018.

 

The amendment reconciles the budget to the Florida Education Finance Program (FEFP) 3rd calculation and the December 31, 2018 projections.

 

K-2. Special Revenue (Grants) Amendment as of December 31, 2018 (Supporting Docs)

 

Approve the attached Special Revenue (Grants) Amendment as of December 31, 2018.

 

Special Revenue (Grants) Amendment is submitted to the School Board pursuant to State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Special Revenue (Grants). Amendment includes information for the month of December 2018.

 

There is no additional financial impact to the District.

 

K-3. Capital Fund Amendment as of December 31, 2018 (Supporting Docs)

 

Approve the attached Capital Fund Amendment as of December 31, 2018, and approve issuance of a $19,800,000 capital equipment lease for security equipment.

 

The Capital Fund Amendment is submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.006. This Amendment is for the purpose of updating the Broward County School District Budget for estimated revenues and appropriation changes in the Capital Funds. The Amendment includes information as of December 31, 2018.

 

There is a net increase to Capital Revenues and Appropriations of $33,668,245.. The various revenue and appropriation impacts are described in the Summary Explanation and Background. Activity for the capital Reserve as shown on Exhibit C, with SMART program reserve at $34.7 million and unallocated reserve at $19.3 million.

 

K-4. Interim Financial Statements for the Period Ended November 30, 2018 (Supporting Docs)

 

Approve the Interim Financial Statements for the Period Ended November 30, 2018.

 

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of November 2018, the fund balance as a percentage of the projected revenues was 3.61% and fund balance, excluding Charter Schools' revenues was 4.27%.

 

There is no additional financial impact to the District.

 

K-5. Budget Calendar Fiscal Year 2020 (Supporting Docs)

 

Approve the District Budget Timeline & Process for Fiscal Year 2019-20.

 

Per Truth in Millage (TRIM) law, the School Board must approve the Tentative Budget for advertising, and hold two public hearings. Required Meetings & Hearing Dates: Approve Budget for Advertising: Date: July 23, 2019 (Regular School Board Meeting).

 

See Supporting Docs for Budget Calendar Fiscal Year 2020.

 

There is no additional financial impact to the District.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Declaration of Five (5) Portables Located at Marjory Stoneman Douglas High School as Surplus (Supporting Docs)

 

Approve the declaration of five (5) portables located at Marjory Stoneman Douglas High School as surplus with the intent to dispose (demolition) of the portables.

 

Section 1013.28 (2) and 274.05, Florida Statutes, directs school districts to dispose of tangible property that is obsolete, or the continued use of which is uneconomical, inefficient, or which serves no useful function. The five (5) portables depicted in Attachment 1 are recommended for demolition in the current Educational Plant Five Year Survey, 2015-2020 approved by the Florida Department of Education on June 9, 2015. This demolition is a component of the planned classroom construction replacement project regarding Building No. 12 at Marjory Stoneman Douglas High School. However, before the portables can be demolished, they must first be declared surplus to comply with the provisions of Sections 1013.28 (2) and 274.05, Florida Statutes.

 

Declaring these portables as surplus does not have a financial impact. However, the funds to demolish the five (5) portables have been requested as a part of the classroom construction replacement project for building No. 12 project.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.