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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, JANUARY 15, 2019 10:05 AM

Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

January 11, 2019

 

MINUTES:

December 4, 2018 - School Board Operational Meeting†† (ADDED)

 

SPEAKERS:

1. Gary Thomas†† (WITHDRAWN)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year†† (REVISED)

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year†† (REVISED)

CC-3. Proposed New Job Description for the Environmental Health & Safety Specialist I Position†† (REVISED)

EE-7. Recommendation for Additional Spending Authority - 17-172E - Portable Two Way Radios, Repeaters and Accessories†† (REVISED)

EE-8. Piggyback Recommendation of $500,000 or Greater - 59-091E - Mobile Radios, Accessories & Service†† (REVISED)

II-1. Agreement with the Broward Sheriff's Office (BSO)† †(ADDED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

 

 

MINUTES FOR APPROVAL

 

December 4, 2019 - School Board Operational Meeting†† (ADDED) (Supporting Docs)

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Resolution in Support of International Holocaust Remembrance Day, January 27, 2019†† (Resolution #19-46)†† (SPECIAL ORDER - 10:15 A.M.)

 

††††† Board Member(s) - Laurie Rich Levinson

††††† Presenter(s) - Tom Albano, Adina Baseman, Ivy Shamis

 

Recognition of West Broward High's Raider Team†† (SPECIAL ORDER - 10:30 A.M.)

 

††††† Board Member(s) - Patricia Good

 

Resolution in Support of Broward County National Mentoring Month, January 2019†† (Resolution #19-50)††† (SPECIAL ORDER - 10:45 A.M.)

 

††††† Board Member(s) - Dr. Rosalind Osgood

††††† Presenter(s) - David Watkins, Wanda Robinson, Cassandre Davis

 

Resolution in Support of The Arts Education Partnership between The School Board of Broward County, Florida and Broward County Cultural Division†† (Resolution #19-49)††† (SPECIAL ORDER - 11:00 A.M.)

 

††††† Board Member(s) - Heather P. Brinkworth

††††† Presenter(s) - Grace Kewl, Donna Haynes, Joe Leuchauer

 

Recognition of the Three Technical Colleges for Receiving the Highest Number Postsecondary Industry Certifications in the State†† (SPECIAL ORDER - 1:30 P.M.)

 

††††† Board Member(s) - Laurie Rich Levinson, Ann Murray, Nora Rupert

 

Resolution in Support of National Wear Red Day, February 1, 2019†† (Resolution #19-52)††† (SPECIAL ORDER - 1:45 P.M.)

 

††††† Board Member(s) - Nora Rupert

††††† Presenter(s) - Dr. Dildra Martin-Ogburn

 

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

5:00 P.M. (Public Speakers listed on the January 15, 2019, Regular School Board Meeting agenda will be heard at 5 p.m. or immediately following the meeting.)

 

1. Gary Thomas†† (WITHDRAWN)

2. Ronald B. Barish

3. Emily Fonseca

4. Michael Sirbola

5. Kristina Braziel

6. Julie Ganas

7. Lisa Olsen

8. Ronnie Flournoy

9. Trudy Jermanovich

10. Doug Green

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 11 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all supplements through June 30, 2019.

 

G-6. Approval of Out-of-Field Teaching Assignments (Supporting Docs)

 

Approve the attached list of out-of-field teaching assignments.

 

State Board of Education Rule (SBER) 6A-1.0503 Definition of Qualified Instructional Personnel requires out-of-field teachers to be School Board approved and to take at least six (6) semester hours of college coursework towards certification and/or 120 inservice points, for gifted and reading assignments, each year until appropriately certified. When applicable, teachers may opt to pass the appropriate subject area exam in lieu of completing coursework. Teachers out-of-field due to the English for Speakers of Other Languages (ESOL)/Multicultural Education Training Advocacy (META) Agreement are required to complete 15 semester hours of college coursework or 300 inservice points within six (6) years from the date of the assignment to students identified as English Language Learners (ELL).

 

There is no additional financial impact to the School District.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

B-1. Student Safety Improvement Implementation Timeline (Supporting Docs)

 

The Broward County School Board directs the Superintendent to present to The School Board of Broward County, Florida a full accounting of all Student and Safety improvements by January 29, 2019.

 

See Continuation of Requested Action.

 

A Timeline regarding Student Safety Initiatives and Implementation is needed to provide information and accountability to our Stakeholders.

 

There is no financial impact to the District.

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Proposed Revised Job Description for the Senior Process Analyst Position (Supporting Docs)

 

Adopt the Proposed Revised Job Description for the Senior Process Analyst position. This is the Final Reading.

 

The job description for the Senior Process Analyst position is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work.

The job description was publicized for rule adoption in compliance with Florida Statutes on November 28, 2018.

 

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item.

 

See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-2. Proposed New Job Description for the Design Specialist, Print Graphics Position (Supporting Docs)

 

Approve the Proposed New Job Description for the Design Specialist, Print Graphics position. This is the First Reading.

 

The job description for the Design Specialist, Print Graphics position has been created in an effort to better clarify and define job duties performed by the individual responsible for developing the graphics, publication, and print work for Broward Technical Colleges. The job description was publicized for rule adoption in compliance with Florida Statutes on December 19, 2018.

 

See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-3. Proposed New Job Description for the Environmental Health & Safety Specialist I Position (Supporting Docs)

 

REVISED

 

Approve the Proposed New Job Description for the Environmental Health & Safety Specialist I position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The job description for the Environmental Health & Safety Specialist I position has been created in support of the Environmental Health & Safety departmental operations. The job description was publicized for rule adoption in compliance with Florida Statutes on December 19, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item.

See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-4. Proposed New Job Description for the Environmental Health & Safety Specialist II Position (Supporting Docs)

 

Approve the Proposed New Job Description for the Environmental Health & Safety Specialist II position. Approval is requested to advertise for the position after the first reading. This is the First Reading.

 

The job description for the Environmental Health & Safety Specialist II position has been created in support of the Environmental Health & Safety departmental operations. The job description was publicized for rule adoption in compliance with Florida Statutes on December 19, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Membersí Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item.

See the Executive Summary for additional information on the expense associated with staffing this position.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on December 12, 2018, to review staff's recommendations concerning pre-qualification applications.

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of November 30, 2018 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP Report provides The School Board of Broward County, Florida an update on the continual progress of the program.

 

There is no financial impact to the District.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1.† Grant Applications - Post-Submission (Supporting Docs)

 

Approve the submission of the following grant applications (A-W): A. AT&T...(1), $2,000 (requested) B. AT&T...(2), $2,000 (requested) C. AT&T...(3), $2,000 (requested) D. Broward Education...(1), $1,200 (requested) E. Broward Education...(2), $1,200 (requested) F. Broward Education...(3), $1,200 (requested) G. Broward College...(1), $1,000 (awarded) H. Broward College...(2), $5,000 (awarded) I. Broward County..., $250 (awarded) J. City of Hollywood..., $1,200 (requested) K. Dart Foundation (1), $98,700 (awarded) L. Dart Foundation (2), $5,000 (requested) M. Dart Foundation (3), $5,000 (requested) List is continued in the Summary Explanation and Background section below.

 

N. Florida Department..., $28,500 (awarded) O. Florida Office..., $12,996,903 (requested) P. Infosys Foundation USA, $10,000 (awarded) Q. Jim Moran Foundation, $10,000 (awarded) R. Lyft Community Grants, $1,000 (requested) S. Miami Dolphins Foundation, $1,000 (awarded) T. National Wildlife Federation, $7,000 (requested) U. Target...(1), $700 (awarded) V. Target...(2), $700 (awarded) W. Walmart...,$2,500 (awarded)

 

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

 

The potential positive financial impact if all projects are awarded is $13,184,053 from various sources.

 

EE-2. Agreement with the Dart Foundation (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, as operator of Atlantic Technical College (ATC) and Technical High School and the Dart Foundation. The Agreement begins January 15, 2019 and ends on January 31, 2020.

 

ATC will enhance the delivery of the Information Technology programs curriculum/content in Network Support Services and Database Application Development & Programming and build job-specific skills by creating an authentic work-based culture. Specifically, the grant will be used to modify a traditional classroom with flexible seating, movable workstations and technology that will promote creativity, productivity, and collaboration aligned with the 21st Century workplace.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact is $98,700. There is no additional financial impact to the District.

 

EE-3. Recommendation to Approve First Amendment and Additional Spending Authority - 58-122E - Professional Development Software to Enhance Equity in Schools (Supporting Docs)

 

Approve the First Amendment and Additional Spending Authority of the above Agreement. Contract Term: February 14, 2018 through June 30, 2019, 1 Year; 5 Months; User Department: Equity & Academic Attainment; Additional Requested Amount: $407,500; New Award Amount: $627,500; Awarded Vendor(s): Public Consulting Group, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the First Amendment to the Agreement between Public Consulting Group, Inc. and The School Board of Broward County, Florida (SBBC), which supports online learning professional development for teachers and administrators in Broward County Public Schools. The agreement was approved on February 14, 2018, to expire on February 21, 2019, with an approved spending authority of $220,000. The purpose of this Amendment is to facilitate the purchase of additional licenses and extend the Agreement expiration date to align with SBBC's fiscal calendar. Upon approval of this item, the agreement will expire on June 30, 2019, with a total approved spend of $627,500.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $407,500. The contract award amount was for $220,000. The request is to increase the spending authority by $407,500, bringing the new contract value to $627,500. The funding source will come from the Title 4 Part A Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-4. Direct Negotiation Recommendation of $500,000 or Less - 19-115E - Classroom Supply Purchases and Reimbursement System (Supporting Docs)

 

Approve the recommendation to award the above Agreement. Contract Term: January 15, 2019 through January 16, 2022; 3 Years with an option for two (2) additional one (1) year renewal periods; User Department: Talent Acquisition & Operations (Instructional); Award Amount: $74,000; Awarded Vendor(s): Kleo, Inc. d/b/a ClassWallet; Small/Minority/Women Business Enterprise Vendor(s): None.

 

ClassWallet provides eligible teachers the ability to use funds allocated from the Teacher Classroom Supply Assistance Program to purchase classroom materials and supplies or be reimbursed for such purchases via an online portable accessible on a computer or mobile device. Implementation will be effective for the 2019-2020 school year.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $74,000. The funding source will come from the Talent Acquisition & Operations operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-5. Recommendation for Additional Spending Authority - 15-008V - Construction and Operational Auditing Services (Supporting Docs)

 

Approve the recommendation of additional spending authority. Contract Term: July 1, 2014 through June 30, 2019; 5 Years; User Department: Office of the Chief Auditor; Additional Requested Amount: $130,000; New Award Amount: $1,168,000; Awarded Vendor(s): BCA Watson, LLP; Carr, Riggs & Ingram, LLC; Harvey Covington & Thomas LLC; RSM US, LLP (formerly McGladrey, LLP); S. Davis & Associates, P.A.; Small/Minority/Women Business Enterprise Vendor(s): Harvey, Covington & Thomas, LLC; S. Davis & Associates, P.A.

 

This RFP provides services from licensed public accounting firms and supports the Office of the Chief Auditor (OCA) with construction and operation auditing services. The services may include, but are not limited to, facility audits, general contractor, subcontractor payment audits, program oversight, site safety, and security audits, facility-related Information & Technology Department reviews, and operational audits of business/service departments as requested.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/15-008V_ConstructionandOperationalAuditingServices.pdf

 

The estimated financial impact to the District will be $130,000. The contract award amount was for $1,038,000. The request to increase the spending authority by $130,000, bringing the new contract value to $1,168,000. The funding source is the Adopted DEFP for Quality Assurance; however, the previously-approved amounts will come from the OCA's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation of $500,000 or Less - 19-214C - Security Risk Assessment Services Consultant (Supporting Docs)

 

Approve a new Agreement with Safe Havens International Incorporated. Contract Term: January 15, 2019 through December 31, 2019; User Department: Various; Award Amount: $144,962; Small/Minority/Women Business Enterprise Vendor(s): None.

 

An Agreement with Safe Havens International, Inc. was approved at The School Board Meeting on June 12, 2018. The term of this Agreement commenced on June 12, 2018 through October 31, 2018. During the development of this contract, some tasks that were not required and included previously were evaluated and arose as an expansion of the Scope of Work. The District desires to resume and enter into a new agreement with Safe Havens International, Inc. through which this Vendor may continue to deliver services to The School Board of Broward County, Florida.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $144,962.00. The funding source will come from the District's General Fund and will reduce the Unassigned Fund Balance. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation for Additional Spending Authority - 17-172E - Portable Two Way Radios, Repeaters and Accessories (Supporting Docs)

 

REVISED

 

Approve an additional spending authority for the above Invitation to Bid (ITB) Contract Term: March 22, 2017 through April 30, 2020, 3 Years with an Option for Two (2) Additional One (1) Year Renewal Periods; User Department: Information & Technology; Additional Requested Amount: $2,000,000; New Award Amount: $3,100,000; Awarded Vendor(s): International Radio LLC; Bear Communications Inc.; Communication Service Co. of Daytona, Inc.; Small/Minority/Women Business Enterprise Vendors: None; and approve funding in amount of $2,000,000.

 

The Invitation to Bid (ITB) 17-172E -Two Way Radios, Repeaters and Accessories will be utilized District-wide to enhance the District's communication applications. The scope of the bid includes the purchase, programming and warranty repair services of new radios. The additional spending request will provide for the additional purchase of portable radios and repeaters to enhance radio reliability and reach, that meet the Federal Communication Commission digital requirements and the Broward County Government's proposed radio system.

 

A copy of the Bid documents is available online at:

http://www.broward.k12.fl.us/supply/agenda/17-172E_PortableTwoWayRadiosRepeatersandAccessories.pdf

 

The est financial impact to the District will be $2,000,000. The contract award amt was for $1,100,000. The request is to increase the spending authority by $2,000,000, bringing the new contract value to $3,100,000. There is an additional budget impact. These funds in the amt of $2,000,000 Funding for this will come from the capital budget allocated reserve as presented when the DEFP was adopted at the September 5, 2018, ssbm (Security Risk Assessment, 5.1.2 Items No.1,2,3). The financial impact amt represents an est contract value. The amt authorized will not exceed the est contract award amt.

 

 

EE-8. Piggyback Recommendation of $500,000 or Greater - 59-091E - Mobile Radios, Accessories & Service (Supporting Docs)

 

REVISED

 

Approve the recommendation to award the above piggyback agreement of Sheriff of Broward County, Florida, with Motorola Solutions, Inc. Contract Term: January 16, 2019 through January 18, 2022; 3 Years; with an option of two (2) additional one (1) year renewal periods; User Department: Information & Technology; Award Amount: $2,500,000; Awarded Vendor(s): Motorola Solutions, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None; and approve funding in the amount of $2,500,000.

 

This request is to approve the piggyback of the Sheriff of Broward County, Florida, agreement with Motorola Solutions, Inc. The School Board of Broward County, Florida, Purchasing Policy 3320, Part II, Section M permits the District to piggyback on a contract awarded by public or governmental agencies. The District will utilize the agreement to purchase Mobile Radios, accessories and related services.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $2,500,000. There is an additional budget impact. These funds in the amount of $2,500,000 Funding for this will come from the capital budget allocated reserve as presented when the District Educational Facilities Plan was adopted at September 5, 2018, Special School Board meeting (Security Risk Assessment, 5.1.2 Item No. 4). The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-9. Recommendation for Renewal and Additional Spending Authority - 13-050R - Global Positioning System and Student Tracking System (Supporting Docs)

 

Approve the recommendation to renew the above Agreement with additional spending authority. Contract Term: March 18, 2013 through March 30, 2020, 7 Years; User Department: Student Transportation & Fleet Services; Additional Requested Amount: $43,448; New Award Amount: $3,138,804; Awarded Vendor(s): Education Logistics, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to renew the Education Logistics, Inc. (Edulog) Agreement. Edulog is the routing and GPS system used by The School Board of Broward County, Florida, Transportation Department.

 

This Second Amendment to the agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/13-050R_GlobalPositioningSystem(GPS).pdf

 

The estimated financial impact to the District will be $43,448. The contract award was for $3,095,356. The request is to increase the spending authority by $43,448, bringing the new contract value to $3,138,804. The funding source will come from the Operating Budget for Student Transportation & Fleet Services. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Agreement with the Broward Sheriff's Office (BSO) (Supporting Docs)

 

ADDED

 

Approve the Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Sheriff's Office (BSO).

 

In an effort to improve law enforcement and fire safety personnel response to emergencies at District schools or facilities, staff has collaborated with the Broward Sheriff's Office (BSO) to reach an agreement that would provide real-time (live) video feeds from the District's surveillance cameras when active circumstances at a public District school or facility present an immediate need for law enforcement or fire safety personnel to respond.

 

There is no financial impact to the District.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Authorization to Advertise for Bids - Dave Thomas Education Center - Pompano Beach - The Tamara Peacock Company Architects of Florida, Inc. - SMART Program Renovations - Project No. P.001972 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Dave Thomas Education Center, SMART Program Renovations, Project No. P.001972.

 

Project Consultant: The Tamara Peacock Company Architects of Florida, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-2. Authorization to Advertise for Bids - Oakland Park Elementary School - Oakland Park - Jorge A. Gutierrez Architect, LLC - SMART Program Renovations - Project No. P.001895 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Oakland Park Elementary School, Jorge A. Gutierrez Architect, LLC, SMART Program Renovations, Project No. P.001895.

 

Project Consultant: Jorge A Gutierrez Architect, LLC

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

J-3. Authorization to Advertise for Bids - Sunset Lakes Elementary School - Miramar - The Tamara Peacock Company Architects of Florida, Inc. - SMART Program Renovations - Project No. P.001971 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Sunset Lakes Elementary School, The Tamara Peacock Company Architects of Florida, Inc., SMART Program Renovations, Project No. P.001971.

 

Project Consultant: The Tamara Peacock Company Architects of Florida, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Second Amendment to Professional Services Agreement - Wolfberg/Alvarez and Partners, Inc. - Stranahan High School - Fort Lauderdale - Project No. P.001683 - SMART Program Renovations - RFQ 16-206C (Supporting Docs)

 

Approve the Second Amendment to the Professional Services Agreement dated August 16, 2016, with Wolfberg/Alvarez and Partners, Inc., Stranahan High School, Project No. P.001683, SMART Program Renovations, RFQ 16-206C, in the amount of $37,251.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the Second Amendment to the Professional Services Agreement is $37,251. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no current impact to the project budget.

 

JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB 18-201C - Atlantic Technical College Arthur Ashe Jr. Campus - Fort Lauderdale - Advanced Roofing, Inc. - SMART Program Renovations - Project No. P.001959 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Advanced Roofing, Inc. for the lump sum amount of $2,484,957 and approve additional funding in the amount of $1,836,449.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $2,484,957. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,836,449 will come from the Capital Projects Reserve.

 

JJ-3. Construction Bid Recommendation of $500,000 or Greater - ITB 18-163C - Pompano Beach Elementary School - Pompano Beach - LEGO Construction Co. - SMART Program Renovations - Project No. P.001713 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to LEGO Construction Co. for the lump sum amount of $4,799,140 and approve additional funding in the amount of $1,390,551.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $4,799,140. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,390,551 will come from the Capital Projects Reserve.

 

JJ-4. Construction Bid Recommendation of $500,000 or Greater - ITB 18-206C - Banyan Elementary School - Sunrise - Sagoma Construction Services, Inc. - SMART Program Renovations - Project No. P.001944 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Sagoma Construction Services, Inc. for the lump sum amount of $1,691,549 and approve additional funding in the amount of $962,979.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $1,691,549. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $962,979 will come from the Capital Projects Reserve.

 

JJ-5. Final Acceptance and Final Release of Retainage - Flamingo Elementary School - Davie - Advanced Roofing, Inc. - Roof Replacement Building 1, Section A - Project No. P.001620 (Supporting Docs)

 

Approve the Final Acceptance and approve the Final Release of Retainage in the amount of $92,655.10 for Flamingo Elementary School, Advanced Roofing, Inc., Roof Replacement Building 1, Section A, Project No. P.001620.

 

Final Acceptance and Final Release of Retainage - the Contractor, Advanced Roofing, Inc., has completed the scope of the contract.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-6. Change Order #2 - Plantation High School - Plantation - ACA Construction, Inc. - Aluminum Dining Canopy - Project No. P.001630 (Supporting Docs)

 

Approve Change Order #2, Plantation High School, ACA Construction, Inc., Aluminum Dining Canopy, Project No. P.001630, for a credit in the amount of $28,298, and no change in contract time.

 

Change Order #2 ($28,298) / 0 days

Plantation High School

ACA Construction, Inc.

Aluminum Dining Canopy

Project No. P.001630

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. License Agreement with the City of Plantation (Jim Ward Community Center) (Supporting Docs)

 

Approve the License Agreement between The School Board of Broward County, Florida and the City of Plantation for the use of the Jim Ward Community Center.

 

In years past, The School Board of Broward County, Florida (SBBC) has utilized the Jim Ward Community Center (Center) located in the City of Plantation (City) to conduct English for Speakers of Other Languages (ESOL) classes under a specific agreement with the City.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City of Plantation after School Board approval.

 

There is no financial impact to SBBC; therefore, this item does not require a collaboration form from the Capital Budget Department.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Premium Services Agreements Approval (Supporting Docs)

 

Approve the Premium Services Agreements between the School Board of Broward County, Florida (SBBC), and the listed governing boards.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), F.S., the Innovative Programs Design/Support Department has negotiated the terms of these Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms and the structure and components that comprise the services purchased by the listed governing boards.

 

Copies of the supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools e-Agenda.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for this 2018-2019 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.