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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, DECEMBER 18, 2018 – 10:05 A.M.

Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

December 18, 2018

 

SPEAKERS:

4. Lisa Olson   (WITHDRAWN)

6. Christian Rowell   (WITHDRAWN)

 

ITEMS:

EE-2. Recommendation for $500,000 or Greater - School Resource Officer (SRO) Program Agreements 2018-2019   (SECOND REVISION)

 

December 17, 2018

 

ITEMS:

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year   (REVISED)

EE-2. Recommendation for $500,000 or Greater - School Resource Officer (SRO) Program Agreements 2018-2019   (REVISED)

JJ-5. Second Amendment to the Professional Services Agreement - Song & Associates, Inc. - Olsen Middle School - Dania - Project No. P.001955 - SMART Program Renovations - RFQ 17-109C   (REVISED)

JJ-6. Second Amendment to Professional Services Agreement - Jorge A. Gutierrez Architect LLC - Coconut Creek Elementary School - Coconut Creek - Project No. P.001413 - SMART Program Renovations - RFQ 16-084F   (REVISED)

 

December 14, 2018

 

MINUTES:

November 7, 2018 - School Board Operational Meeting   (ADDED)

November 20, 2018 - School Board Organizational Meeting   (ADDED)

November 20, 2018 - Special Meeting - Special Presentations   (ADDED)

 

SPEAKERS:

1. Gary Thomas   (WITHDRAWN)

7. Ronnie Flournoy   (ADDED)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year   (REVISED)

II-1. Amendment to the 2018-2019 Proposed Organizational Chart - Student Support Initiatives & Recovery   (REVISED)

LL-5. Sunrise Middle School Pool Lease Agreement   (REVISED)

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

October 23,2018 - Special School Board Meeting (Supporting Docs)

October 30, 2018 - Special School Board Meeting (Supporting Docs)

November 7, 2018 - School Board Operational Meeting   (ADDED) (Supporting Docs)

November 20, 2018 - School Board Organizational Meeting   (ADDED) (Supporting Docs)

November 20, 2018 - Special Meeting - Special Presentations   (ADDED) (Supporting Docs)

December 4, 2018 - Special - Expulsions

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Resolution in Support of Inclusive Schools Week (Resolution #19-42)

(SPECIAL ORDER - 10:15 A.M.)

 

      Board Member(s) - Robin Bartleman

      Presenter(s) - Dr. Antoine Hickman, Angelina Moscatello

 

Resolution in Support of Native American Heritage Month (Resolution #19-37)   (SPECIAL ORDER - 10:30 A.M.)

 

      Board Member(s) - Ann Murray

      Presenter(s) - Tom Albano, Erin Brown

 

2018 East Coast Technical Assistance Center (ECTAC) Exceeding Expectations Award Recipients   (SPECIAL ORDER - 10:45 A.M.)

 

      Board Member(s) - Nora Rupert, Lori Alhadeff

      Presenter(s) - Luwando Wright-Hines

 

Walk to School Day 2018   (SPECIAL ORDER - 11:00 A.M.)

 

      Board Member(s) - Patricia Good

      Presenter(s) - John Sullivan

 

Recognition of the National Wildlife Green Flag Award

(SPECIAL ORDER - 11:15 A.M.)

 

      Board Member(s) - Ann Murray

 

General Obligation School Bonds, Series 2019   (Resolution #19-104)

(SPECIAL ORDER - 1:30 P.M.)   (Board Item #AA-1)

 

      Presenter(s) - Judith Marte, Ivan Perrone

 

Florida School Board Attorneys Association's Presentation of Graham Carother's Award to Robert Paul Vignola, Deputy General Counsel   (SPECIAL ORDER - 2:00 P.M.)

 

      General Counsel - Barbara J. Myrick

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M. (Public Speakers listed on the December 18, 2018, Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

 

1. Gary Thomas   (WITHDRAWN)

2. Ronald B. Barish

3. Michael Sirbola

4. Lisa Olson   (WITHDRAWN)

5. Ricardo Guerrero

6. Christian Rowell   (WITHDRAWN)

7. Ronnie Flournoy   (ADDED)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions 10 (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

 

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all supplements through June 30, 2019.

 

GG. OFFICE OF HUMAN RESOURCES

 

A. RESOLUTIONS

 

AA. RESOLUTIONS

 

AA-1. Resolution No. 19-104 General Obligation School Bonds, Series 2019 (Supporting Docs)

 

SPECIAL ORDER - 1:30 P.M.

 

Adopt Resolution No. 19-104 providing for the issuance of the second series of General Obligation School Bonds of The School District of Broward County, Florida, in an amount not to exceed $200 million.

 

Please see attached Executive Summary. The attached document(s) have been reviewed and approved as to form and legal content by Bond Counsel, Disclosure Counsel and the Office of the General Counsel.

 

Costs associated with this issuance of bonds will be levied to the taxpayers of Broward County, Florida.

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

CC. BOARD POLICIES

 

CC-1. Proposed Revised Job Description for the Parent Educator Position (Supporting Docs)

 

Adopt the proposed revised job description for the Parent Educator position. This is the Final Reading.

 

The job description for the Parent Educator, is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-2. Proposed New Job Description for the Inclusion Specialist - Head Start / VPK position (Supporting Docs)

 

Adopt the proposed new job description for the Inclusion Specialist - Head Start / VPK position. This is the Final Reading.

 

The job description for the Inclusion Specialist - Head Start / VPK, is being created to meet the Head Start and State of Florida inclusion requirements. The Inclusion Specialist will ensure that the assessment process is followed and children with disabilities are identified. The job description defines the performance responsibilities, minimum education and experience required to perform successfully. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-3. Proposed New Job Description for the Senior Treasury Analyst Position (Supporting Docs)

 

Adopt the proposed new job description for the Senior Treasury Analyst position. This is the Final Reading.

 

The proposed new job description for the Senior Treasury Analyst position has been created in conjunction with the Board approved 2018 - 2019 Organizational Chart (adopted on 5/22/2018), and in support of the Division of Finance. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2018. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-4. Proposed New Job Description for the Chief - Safety, Security and Emergency Preparedness Position (Supporting Docs)

 

Adopt the Proposed New Job Description for the Chief - Safety, Security and Emergency Preparedness position. This is the Final Reading.

 

The job description for Chief - Safety, Security & Emergency Preparedness has been created in conjunction with the request to add a position to the 2018 - 2019 Organizational Chart, and in support of the new Division for Safety & Security. This is a critical position that is responsible for planning, directing, coordinating, evaluating, and effectively communicating activities relating to the protection, safeguarding, security and emergency preparedness of Broward County Public Schools’ students, employees and properties. The job description was publicized for rule adoption in compliance with Florida Statutes on October 18, 2018. See attached Executive Summary. Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

 

The creation of the Chief - Safety, Security & Emergency Preparedness position represents an additional expense for the District. The cost associated with staffing this position has the potential to range from $149,437 to $245,376, which reflects the salary range minimum and maximum values and fringe expense (17.78% variable + $8,232 fixed). This position is funded through the General Fund Balance, approved as part of the final budget hearing held on September 5, 2018.

 

CC-5. Proposed Revised Job Description for the Senior Process Analyst Position (Supporting Docs)

 

Approve the proposed revised job description for the Senior Process Analyst position. Approval is requested to advertise the position after the first reading. This is the First reading.

 

The job description for the Senior Process Analyst position is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on November 28, 2018. See attached Executive Summary. Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Recommendation of $500,000 or Less - 19-073V - Student and Athletic Accident Insurance Coverage (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: January 1, 2019 through July 31, 2022, 3 Years, 7 Months with an Option for Two (2) Additional One (1) Year Renewal Periods; User Department: Risk Management/Head Start Departments; Award Amount: $66,780; Awarded Vendor(s): Scholastic Insurance of Florida d/b/a School Insurance of Florida; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the recommendation to award RFP 19-073V - Student and Athletic Insurance Coverage and provides all enrolled full-time students, including those participating in all sports, high school football, and student accident insurance coverage for student families. In accordance with Section 2.3 - Contract Term of the RFP, this contract may be renewed by mutual agreement between SBBC and the Awardee, for two (2) additional one (1) year periods.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $66,780 for forty-three (43) months. The Student and Athletic Accident Insurance are purchased by parents/guardians of the student. Funding for Student Accident Insurance for Head Start students is provided through a Head Start Grant. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-2. Recommendation for $500,000 or Greater - School Resource Officer (SRO) Program Agreements 2018-2019 (Supporting Docs)

 

SECOND REVISION

 

REVISED

 

Approve five (5) SRO Agreements as well as one (1) consolidated Broward Sheriff's Office agreement for Law Enforcement Officers, Contract Term: August 8, 2018 through June 5, 2019, 10 Months; User Department: Broward District Schools Police Department - Special Investigative Unit; Award Amount: $5,990,400 $6,042,400; Awarded Vendor(s): 16; Small/Minority/Women Business Enterprise Vendor(s): None. See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, desires to have SRO's to provide security and crime prevention for schools within the jurisdiction of the city agencies.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

These Agreements (Town of Davie, City of Hollywood, City of Lauderhill, City of Sunrise, and Broward Sheriff's Office) will be executed after School Board approval.

 

The estimated financial impact to the District will be $5,990,400 $6,042,400. The funding source will come from the Safe Schools Allocation operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-3. Recommendation of $500,000 or Less - 59-086V - Professional Development Services for Coach Credentialing Program - New Teacher Center Corporation (Supporting Docs)

 

Approve the Agreement with New Teacher Center Corporation (NTC). Contract Term: Upon execution by all parties and conclude on June 30, 2019, 7 Months; User Department: Coaching and Induction; Award Amount: $77,550; Awarded Vendor(s): New Teacher Center Corporation; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This Agreement with the New Teacher Center Corporation assists the District in a systematic approach to teach development, professional learning and the continuation of the instructional coach credentialing program. The term of this Agreement shall commence upon execution by all parties and conclude on June 30, 2019.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact to the District will be $77,550. The funding source is through the Teacher Incentive Fund competitive grant. There is no financial impact to the District's general fund. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-4. Recommendation for $500,000 or Less - 19-095R - Hydraulic Personnel Lift and Ancillary Equipment Inspection and Repair Services (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 19, 2019 through January 18, 2022, 3 Years, with an option for two (2) additional one (1) year renewal periods; User Department: Physical Plant Operations (PPO); Award Amount: $320,000; Awarded Vendor(s): Kelly Tractor Co.; M.C & M Constructions Corp.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received two (2) bids for ITB 19-095R. This Bid will be utilized by PPO to procure annual inspection services for lifts and super straddles, and if necessary, the repairs for this type of equipment.

 

A copy of the Bid documents is available online at:

http://www.broward.k12.fl.us/supply/agenda/19095R_HydraulicPersonnelLiftandAncillaryEquipmentInspectionandRepairServices.pdf

 

The estimated financial impact to the District will be $320,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-5. Recommendation of $500,000 or Greater - 19-070R - Pumps and Electric Motors (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2019 through December 31, 2021, 3 Years with an Option for Two (2) Additional One (1) Year Renewal Periods; User Department: Physical Plant Operations (PPO); Award Amount: $680,000; Awarded Vendor(s): Condo Electric Industrial Supply, Inc.; Economic Electric Motors, Inc.; The Ware Group, LLC, d/b/a Johnstone Supply; Rice Pump & Motor Repair, Inc.; Small/Minority/Women Business Enterprise Vendor(s): Condo Electric Industrial Supply, Inc.

 

The School Board of Broward County, Florida (SBBC), received five (5) bids for this ITB. This Bid is utilized by the Central Stockroom to supply PPO with replacement motors, pumps, and associated repair parts in order to maintain and repair a wide variety of mechanical equipment throughout the District. Pumps and electric motors are used primarily for heating, ventilation, air conditioning, refrigeration equipment, irrigation pumps, boilers, lift stations, and exhaust fans.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/19-070R_PumpsandElectricMotors.pdf

 

The estimated financial impact to the District will be of $680,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation of $500,000 or Less - 19-102C - Repair and Retubing of Boilers (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 21, 2019 through January 31, 2022, 3 Years with an Option for Two (2) Additional One (1) Year Renewal Periods; User Department: Physical Plant Operations (PPO); Award Amount: $150,000; Awarded Vendor(s): Blackie's Welding and Boiler Service, Inc.; MCWDCC Auto Sales & Services Corp. d/b/a M.C & M Construction Corp; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida (SBBC), received two (2) bids for this ITB. The purpose of the bid is to procure services related to repair and retubing of boilers, as needed, in the District. This Bid is also utilized by the District A/C staff to weld chiller piping on repairs and new equipment installations on an as needed basis.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/19102C_RepairandRetubingofBoilers.pdf

 

The estimated financial impact to the District will be of $150,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-7. Recommendation of $500,000 or Less - 19-098R - Small Engine Parts & Equipment (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2019 through December 31, 2021, 3 Years with an Option for Two (2) Additional One (1) Year Renewal Periods; User Department: Physical Plant Operations (PPO); Award Amount: $355,000; Awarded Vendor(s): Burkhards' Tractor & Equipment, Inc.; Green Thumb Lawn & Garden, LLC; Tesco South, Inc. d/b/a Hector Turf; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida (SBBC), received three (3) bids for this ITB. The purpose of this Bid is to purchase repair parts and equipment in order to maintain and repair all types of internal combustion engine powered equipment throughout the District.

 

A copy of the Bid documents is available online at: http://www.broward.k12.fl.us/supply/agenda/19098R_SmallEngineParts&Equipment.pdf

 

The estimated financial impact to the District will be of $355,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

FF-1. Agreement with the Gilder Lehrman Institute of American History (Supporting Docs)

 

Approve the Agreement between The School Board of Broward County, Florida, and the Gilder Lehrman Institute of American History. The Agreement begins the day of School Board approval and ends on January 16, 2019.

 

The Gilder Lehrman Institute of American History and the School Board of Broward County, Florida, agree to partner in the Hamilton Education Program, which will hold one student matinee of Hamilton on January 16, 2019 at the Broward Center for the Performing Arts.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The positive financial impact of this project is $0 with a benefit to students valuing $120,000 in the form of an in-kind donation of curriculum, student guides, and tickets for nearly 1,700 students and 170 chaperones. There is no additional financial impact to the District.

 

FF-2. Authorization to Execute the CDL Third Party Testing Agreement with the Florida Department of Highway and Motor Vehicles (DHSMV) on behalf of The School Board of Broward County, Florida (Supporting Docs)

 

Authorize Thomas Moncilovich, Director of Sheridan Technical College, to execute the DHSMV Agreement on behalf of The School Board of Broward County, Florida.

 

Approval of this delegation signing authority of the CDL Third Party Testing Agreement to Thomas Moncilovich will allow Mr. Moncilovich to sign the DHSMV Agreement. Additionally, Mr. Moncilovich will work with the DHSMV to comply with security clearance, background, and educational background compliance requirements defined in the Agreement.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of General Counsel. This Agreement will be executed after School Board approval.

 

There is no additional financial impact to the District.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. Proposed School Board of Broward County, Florida 2019-2020 School/Personnel Calendar (Supporting Docs)

 

Approve the Proposed School Board of Broward County, Florida 2019-2020 School/Personnel Calendar.

 

At the October 23, 2018 Board Workshop, staff outlined the Calendar Development Process, presented two (2) Proposed Calendar Options and requested Board feedback on a preferred calendar option.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. Amendment to the 2018-2019 Proposed Organizational Chart - Student Support Initiatives & Recovery (Supporting Docs)

 

REVISED

 

Approve the Amendment to Page 8 of the 2018-2019 Proposed Organizational Chart

 

See attached Executive Summary.

 

The net expense associated with the proposed position additions, upgrades and deletions is estimated at $2,392,385. Approximately 90% of this expense ($2,136,346) will be funded via sources other than the General Fund Balance, including SERV (School Emergency Response to Violence), SMHA (State Mental Health Allocation), and Title IV. The impact to General Fund is estimated at $256,039. The attached spreadsheet summarizes the breakdown of this cost by position.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB 18-166C - Tamarac Elementary School - Tamarac - T & G Corporation (d.b.a. T & G Constructors) - SMART Program Renovations - Project No. P.001724 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to T & G Corporation (d.b.a. T & G Constructors) for the lump sum amount of $1,575,000, and the return of $727,343 to the SMART Program Reserve.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $1,575,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is a positive financial impact to the project in the amount of $727,343, which will be placed in the SMART Program Reserve.

 

JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB 18-165C - Ramblewood Elementary School - Coral Springs - Anatom Construction Company - SMART Program Renovations - Project No. P.001725 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to Anatom Construction Company for the lump sum amount of $3,245,144 and approve additional funding in the amount of $1,353,158.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $3,245,144. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,353,158 will come from the Capital Projects Reserve.

 

JJ-3. Construction Bid Recommendation of $500,000 or Greater - ITB 18-176C - West Hollywood Elementary School - Hollywood - West Construction, Inc. - SMART Program Renovations - Project No. P.001794 (Supporting Docs)

 

Approve the recommendation to award the Construction Agreement to West Construction, Inc. for the lump sum amount of $3,003,235.73 and approve additional funding in the amount of $1,231,160.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of approving this Construction Bid Recommendation is $3,003,235.73. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,231,160 will come from the Capital Projects Reserve.

 

JJ-4. Professional Services Agreement (Construction Management at Risk Project Delivery) - Zyscovich, Inc. - Northeast High School - Oakland Park - New Addition and Renovation to Building 12 - Project No. P.002301 - RFQ - 19-077C (Supporting Docs)

 

Approve the Professional Services Agreement (Construction Management at Risk Project Delivery) with Zyscovich, Inc., Northeast High School, for the total amount of $1,025,000, New Addition and Renovation to Building 12, Project No. P.002301, RFQ 19-077C. This item also requires approval of additional funding of $1,025,000 in Fiscal Year 2019, additional funding of $16,815,962 in Fiscal Year 2020, and amends the Adopted District Educational Facilities Plan to include this project totaling $17,840,962.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the PSA includes $915,000 for Basic Services, $65,000 for Allowances, and $45,000 for Supplemental Services totaling $1,025,000. This item amends the Adopted District Educational Facilities Plan in the amount of $17,840,962, which will come from the SMART Program Reserve. Funding for the design, totaling $1,025,000, will come from the current year SMART Program Reserves. The remaining funds of $16,815,962, will come from the FY20 SMART Program Reserve.

 

JJ-5. Second Amendment to the Professional Services Agreement - Song & Associates, Inc. - Olsen Middle School - Dania - Project No. P.001955 - SMART Program Renovations - RFQ 17-109C (Supporting Docs)

 

REVISED

 

Approve the Second Amendment to the Professional Services Agreement dated September 26, 2017, with Song & Associates, Inc., Olsen Middle School, Project No. P.001955, SMART Program Renovations, RFQ 17-109C, in the amount of $5,724.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal contact by the Office of the General Counsel.

 

The financial impact to the Second Amendment to the Professional Services Agreement is $5,724. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no current impact to the project budget. There is a potential future impact to the project budget based on the additional scope approved in this item.

 

JJ-6. Second Amendment to Professional Services Agreement - Jorge A. Gutierrez Architect LLC - Coconut Creek Elementary School - Coconut Creek - Project No. P.001413 - SMART Program Renovations - RFQ 16-084F (Supporting Docs)

 

REVISED

 

Approve the Second Amendment to the Professional Services Agreement dated June 21, 2016, with Jorge A. Gutierrez Architect LLC, Coconut Creek Elementary School, Project No. P.001413, SMART Program Renovations, RFQ 16-084F, in the amount of $6,500.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-7. Third Amendment to Professional Services Agreement (Construction Management at Risk Project Delivery) - ACAI Associates, Inc. - Northeast High School - Oakland Park - Project No. P.001684 - SMART Program Renovations - RFQ 16-194C (Supporting Docs)

 

Approve the Third Amendment to the Professional Services Agreement (Construction Management at Risk Project Delivery) dated August 16, 2016, with ACAI Associates, Inc., Northeast High School, Project No. P.001684, SMART Program Renovations, RFQ 16-194C, in the amount of $37,597.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-8. Additional Funding - Silver Lakes Elementary School - Miramar - SMART Program Renovations - Project No. P.002009 (Supporting Docs)

 

Approve the request for additional funding for Silver Lakes Elementary School, SMART Program Renovations, Project No. P.002009, in the amount of $1,505,741.

 

General Overview: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,505,741 will come from the Capital Projects Reserve.

 

JJ-9. Additional Funding - Rock Island Elementary School - Fort Lauderdale - SMART Program Renovations - Project No. P.001950 (Supporting Docs)

 

Approve the request for additional funding for Rock Island Elementary School, SMART Program Renovations, Project No. P.001950, in the amount of $1,072,944.

 

General Overview: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,072,944 will come from the Capital Projects Reserve.

 

JJ-10. Change Order #1 - Lauderdale Lakes Middle School - Lauderdale Lakes - DiPompeo Construction Company - SMART Program Renovations - Project No. P.001637 (Supporting Docs)

 

Approve Change Order #1, Lauderdale Lakes Middle School, DiPompeo Construction Company, SMART Program Renovations, Project No. P.001637, in the amount of $15,034 and no change in contract time.

 

Change Order #1 $15,034 / 0 days

Lauderdale Lakes Middle School

DiPompeo Construction Company

SMART Program Renovations

Project No. P.001637

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-11. Change Order #1 - South Plantation High School - Plantation - SA Consultants, LLC. - Single Point of Entry - Project No. P.001871 (Supporting Docs)

 

Approve Change Order #1, South Plantation High School, SA Consultants, LLC., Single Point of Entry, Project No. P.001871, in the amount of $7,048 and an increase in contract time of 28 days.

 

Change Order #1 $7,048 / 28 days

South Plantation High School

SA Consultants, LLC.

Project No. P.001871

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-12. Change Order #2 - Blanche Ely High School - Pompano Beach - Advanced Roofing, Inc. - Roof Replacement to Building 4 - Project No. P.001385 (Supporting Docs)

 

Approve Change Order #2, Blanche Ely High School, Advanced Roofing, Inc., Roof Replacement to Building 4, Project No. P.001385, for a credit in the amount of $4,902 and no change in contract time.

 

Change Order #2 ($4,902) / 0 days

Blanche Ely High School

Advanced Roofing, Inc.

Project No. P.001385

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is a positive financial impact in the amount of $4,902 which will be placed in the Capital Projects Reserve.

 

JJ-13. Final Change Order/Final Acceptance/Final Release of Retainage - Manatee Bay Elementary School - Weston - LEGO Construction Co. - SMART Program Renovations - Project No. P.001759 (Supporting Docs)

 

Approve the Final Change Order in the amount of $12,960 and no change in contract time, approve the Final Acceptance, and approve the Final Release of Retainage in the amount of $197,545 for Manatee Bay Elementary School, LEGO Construction Co., SMART Program Renovations, Project No. P.001759.

 

Final Change Order (See Exhibits 1 and 2 for detailed information).

 

Final Acceptance/Final Release of Retainage - the Contractor LEGO Construction Co., has completed the scope of their contract.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-14. Correction of Agenda Request Form for Change Order #2 - Park Trails Elementary School - Parkland - H.A. Contracting Corp. - Three Modular Classroom Additions - Project No. P.001608 (Supporting Docs)

 

Approve the correction of Agenda Request Form for Change Order #2, Park Trails Elementary School, from the December 5, 2017 School Board Operational Meeting, Agenda Item JJ-11. The Agenda Request Form indicated a credit to the Owner in the amount of $17,344 which requires correction of the credit amount to $22,275 to match information contained in the Executive Summary and Change Order #2.

 

Change Order #2 ($22,275) / 0 days

Park Trails Elementary School

H.A. Contracting Corp.

Project No. P.001608

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

JJ-15. Change Order #3 - Park Trails Elementary School - Parkland - H.A. Contracting Corp. - Relocate Concrete Modulars - Project No. P.001608 (Supporting Docs)

 

SEE ITEM JJ-16

 

Approve Change Order #3, Park Trails Elementary School, H.A. Contracting Corp., Relocate Concrete Modulars, Project No. P.001608, in the amount of $4,657, an increase in contract time of 206 days, and a decrease to the project budget in the amount of $17,279.

 

Change Order #3 $4,657 / 206 days

Park Trails Elementary School

H.A. Contracting Corp. 

Relocate Concrete Modulars

Project No. P.001608

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). Unused funds in the amount of $17,279, will be made available to Heron Heights Elementary School and require approval of a budget reallocation (see Agenda Item JJ-16).

 

JJ-16. Change Order #2 - Heron Heights Elementary School - Parkland - H.A. Contracting Corp. - Relocate Concrete Modulars - Project No. P.001629 (Supporting Docs)

 

SEE ITEM JJ-15

 

Approve Change Order #2, Heron Heights Elementary School, H.A. Contracting Corp., Relocate Concrete Modulars, Project No. P.001629, in the amount of $15,771, an increase in contract time of 14 days, and additional funding in the amount of $17,279.

 

Change Order #2 $15,771 / 14 days

Heron Heights Elementary School

H.A. Contracting Corp. 

Relocate Concrete Modulars

Project No. P.001629

Refer to Exhibits 1 and 2 for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $17,279 are available from Park Trails Elementary School and require approval of a budget reallocation (see Agenda Item JJ-15).

 

JJ-17. Final Change Order/Final Acceptance/Final Release of Retainage - Riverglades Elementary School - Parkland - Lynx Construction Management, LLC - 24-Classroom Addition - Project No. P.001685 (Supporting Docs)

 

Approve the Final Change Order in the amount of $95,000 and no change in contract time, approve Final Acceptance, and approve the Final Release of Retainage in the amount of $271,252 for Lynx Construction Management, LLC, Riverglades Elementary School, 24-Classroom Addition, Project No. P.001685.

 

The Contractor, Lynx Construction Management, LLC, has completed the Riverglades Elementary School 24-Classroom Addition, Project No. P.001685.

 

See attached Exhibits for detailed information.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

K-1. Comprehensive Annual Financial Report for the year ended June 30, 2018 (Supporting Docs)

 

Approve the audited Comprehensive Annual Financial Report for the year ended June 30, 2018.

 

The audited Comprehensive Annual Financial Report (CAFR) is prepared in accordance with Generally Accepted Accounting Principles. The CAFR will be submitted to both the Association of School Business Officials International (ASBO) and the Government Finance Officers Association (GFOA) for consideration of the Certificate of Excellence and the Certificate of Achievement for Excellence in Financial Reporting awards. In order to be awarded these respective Certificates, the District must publish an easily readable and efficiently organized report.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no additional financial impact to District.

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Spot Survey for Northeast Senior High School (Supporting Docs)

 

Authorization to conduct a spot survey to amend the Educational Plant Five Year Survey Report 2015-2020 (Plant Survey) for Northeast Senior High School.

 

Directive from the Florida Department of Education (FDOE), requires that spot survey(s) must be conducted to amend school district's Plant Survey to enable the demolition, restoration, and/or construction of pertinent buildings on school district grounds.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Approving the spot survey for Northeast Senior High School does not have a financial impact on the School District.

 

L-2. Appointment of School Board Representative to the Oversight Committee (Supporting Docs)

 

Approve the appointment of Timothy G. Curtin as a School Board Representative to the Oversight Committee for the Implementation of the Third Amended and Restated Interlocal Agreement for Public School Facility Planning (TRILA), to comply with the provisions of the TRILA.

 

The TRILA addresses the coordination of growth management issues and the provisions and availability of public school facilities in Broward County.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Premium Services Agreements Approval (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33 (20) (b), F.S., the Innovative Programs Design/Support Department has negotiated the terms of these Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms and the structure and components that comprise the services purchased by the listed governing boards.

 

Copies of the supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2018-2019 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

LL-2. Second Amendment to Master Lease Agreement with the City of Hollywood for Grounds Adjacent to Apollo Middle School (Supporting Docs)

 

Approved the Second Amendment to Master Lease Agreement with the City of Hollywood for grounds adjacent to Apollo Middle School.

 

On the February 19, 1991, The School Board of Broward County, Florida (SBBC) and the City of Hollywood, Florida (City) entered into a forty (40) year Lease Agreement allowing the City to lease, sub-lease, and utilize grounds adjacent to Apollo Middle School for recreational purposes.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City after School Board approval.

 

There is a positive financial impact of One Dollar ($1.00) in annual rent payments to SBBC.

 

LL-3. Recreation License Agreement between The School Board of Broward County, Florida and the City of Hollywood (Supporting Docs)

 

Approve the Recreation License Agreement (RLA) between The School Board of Broward County, Florida (SBBC) and the City of Hollywood (City) for Hollywood Hills Elementary School.

 

The City desires to enter into a new RLA for twenty-five (25) years with SBBC, which will allow the City to utilize the recreational facilities located to the east and west of Hollywood Hills Elementary School during non-school hours and for a rental payment of one dollar ($1.00). In addition to the RLA, the City of Hollywood for years has had partnership agreements with SBBC, and currently has a Reciprocal Use Agreement (RUA) with SBBC.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City after School Board approval.

 

There is a positive financial impact of One Dollar ($1.00) in annual rent payments to SBBC.

 

LL-4. Agreement of Sale and Purchase for the South Area Portal Annex 24.26 Acreage Site (Supporting Docs)

 

Approved the Agreement of Sale and Purchase between The School Board of Broward County, Florida (SBBC) and DR Horton, Inc., for the South Area Portable Annex 24.26 Acreage (Parcel 235) Site.

 

Section 1013.28, Florida Statues (FS) allows a school board to dispose of any land or real property that is by resolution of the board, determined to be unnecessary for educational purposes as recommended in an educational plant survey.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by a District Cadre Attorney and the Office of the General Counsel and partially executed by D.R. Horton. However, it should be noted, that the ratification of the Agreement required by D.R. Horton on page 20 of the Agreement, will be made by D.R. Horton prior to the December 18, 2018 Regular School Board Meeting.

 

At the time this sale is closed, there will be a positive financial impact of $21,025,000.00 (minus closing cost) to SBBC. Closing on the property is anticipated to occur prior to the end of the 2019/20 fiscal year.

 

LL-5. Sunrise Middle School Pool Lease Agreement (Supporting Docs)

 

REVISED

 

Approve the Sunrise Middle School Pool Lease Agreement between The School Board of Broward, Florida and the City of Fort Lauderdale.

 

On November 15, 1991, The School Board of Broward County, Florida (SBBC) approved the construction of a new pool facility at Sunrise Middle School. To Enable a shared use of the new pool facility, the City of Fort Lauderdale (CITY), committed $200,000 in grant funding for the construction of the new pool.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City after School Board approval.

 

There is a positive financial impact of One Dollar ($1.00) in annual rent payments to SBBC.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.