Agenda for October 16, 2018

BCPS identity mark 2016 2c

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

Regular School Board Meeting

TUESDAY, OCTOBER 16, 2018 - 10:05 A.M.

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

EXPLANATION OF AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

October 16, 2018

SPEAKER(S):

5. Ronnie Flournoy (WITHDRAWN)

October 12, 2018

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (REVISED)

BB-1. Annual Evaluation of the Superintendent of Schools (ADDED)

JJ-4. Second Amendment and Second Extension of Program Manager - Cost and Program Controls Services Agreement - Atkins North America, Inc. (ADDED)

JJ-5. Fourth Amendment and Second Extension of Program Manager - Owner's Representative Services Agreement - CBRE | Heery, Inc. (ADDED)

JJ-6. Construction Recommendation and Agreement for Donated Services - Miami Dolphins Foundation, Eaton/Ephesus - Techline Sports Lighting - LED Sports Lighting

(ADDED)

JJ-7. Construction Services Agreement (CM for CMAR Services) - James B. Pirtle Construction Company, Inc. (d.b.a. Pirtle Construction Company) - Marjory Stoneman Douglas High School - Parkland - New Addition to Replace Building 12-P.002185 -
RFQ 19-063C (ADDED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

September 5, 2018 - Special Meeting- District Educational Facilities Plan (DEFP) (Supporting Docs)

September 5, 2018 - Second Public Hearing - Budget (Supporting Docs)

ADDED / CHANGED ITEMS

CLOSE AGENDA

SPECIAL PRESENTATIONS (Non-Board Items)

Resolution in Support of Down Syndrome Awareness Month Across Broward County Public Schools in Florida, October, 2018 (Resolution #19-23)
(SPECIAL ORDER − 10:15 A.M.)

Board Member(s) - Robin Bartleman

Presenter(s) - Johanna Arteaga

Resolution in Support of LGBT History Month, October 2018 (Resolution #19-20) (SPECIAL ORDER − 10:30 A.M.)

Board Member(s) - Laurie Rich Levinson

Presenter(s) - Tom Albano, Kezia Gilyard, Kevin O'Connor, Dominic Grasso

Resolution in Support of Breast Cancer Awareness Month, October 2018
(Resolution #19-22) (SPECIAL ORDER − 10:45 A.M.)

Board Member(s) - Nora Rupert

Presenter(s) - Dildra Martin-Ogburn

Special Presentation for Apprenticeship Acknowledgement
(SPECIAL ORDER − 11:00 A.M.)

Board Member(s) - Donna P. Korn

Presenter(s) - Robert Jindracek, Sam Bays

Proclamation Recognizing National School Bus Safety Week, October 22-26, 2018 (SPECIAL ORDER − 11:15 A.M.)

Board Member(s) - Ann Murray

Reimagining Middle Schools - Community Foundation of Broward
(SPECIAL ORDER − 11:30 A.M.)

Board Member(s) - Nora Rupert

Presenter(s) - Daniel Gohl, Jermaine Fleming

Resolution in Support of Gifted Awareness Month, October 2018 (Resolution #19-25) (SPECIAL ORDER − 1:30 P.M.)

Board Member(s) - Laurie Rich Levinson

Presenter(s) - Dr. Daryl Diamond, Zuzel Rodriguez

REPORTS

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

CONSENT AGENDA

REPORTS CONTINUED

Board Members

Superintendent

SPEAKERS

12:00 P.M. (Public Speakers listed on the October 16, 2018, Regular School Board

Meeting agenda will be heard at 12 p.m. or immediately following the

Special Presentations.)

1. Robert Reynolds

2. Aaron Lucas

3. Juliet Brown

4. Gary Thomas

5. Ronnie Flournoy (WITHDRAWN)

6. Ronald B. Barish

7. Lorie Renee Baker-Smith

8. April Strahl

9. Dale Ryan

ITEMS

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)

Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

There will be no financial impact to the School District.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (Supporting Docs)

REVISED

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the School District.

G-5. Supplemental Pay Positions (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2019.

GG. OFFICE OF HUMAN RESOURCES

A. RESOLUTIONS

AA. RESOLUTIONS

B. BOARD MEMBERS

BB. BOARD MEMBERS

BB-1. Annual Evaluation of the Superintendent of Schools (Supporting Docs)

ADDED

Receive the School Board Member annual evaluation ratings of the Superintendent of Schools.

The School Board and the Superintendent recognize the importance of a formalized process to review the Superintendent's performance. The evaluation process is intended to communicate clear goals and expectations for the Superintendent's performance. The process is conducted, a minimum, twice a year and used for the School Board and the Superintendent to acknowledge achievements and provide opportunities for constructive dialogue and feedback. The 2017-2018 Annual Evaluation of the Superintendent is being submitted to the School Board pursuant to the Agreement. The Agenda Request Form has been reviewed and approved by the Board Chair.

There is no financial impact to the District.

CC. BOARD POLICIES

CC-1. Revisions to School Board Policy 5004.1 - School Choice (Supporting Docs)

Adopt Revisions to School Board Policy 5004.1, at this Final Reading.

School Board Policy 5004.1, established school choice (Innovative Programs, magnet Schools, NOVA, Opportunity Scholarship Program, Reassignments, College Academy at Broward College, Broward Virtual Schools, and Mckay Scholarship) in the district. Recommendations have been reviewed and approved by the Senior Leadership Team and School Board General Counsel Office. In accordance with School Board Policy 1001, The School Board of Broward County, Florida, has completed the review process for School Board Policy 5004.1.

There is no additional financial impact to the School District, therefore, this item does not require Collaboration Form from the Capital Budget Department.

CC-2. Proposed Revised Job Description for the Director, Charter Schools Management/Support Position (Supporting Docs)

Adopt the proposed revised job description for the Director, Charter Schools Management/Support Position. This is the Final Reading.

The job description for the Director, Charter Schools Management/Support position is being revised to better align the qualifications, primary performance responsibilities and qualifications of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on August 26, 2018. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

CC-3. Proposed Revised Job Description for the Coordinator, Local Education Agency (LEA) Position (Supporting Docs)

Adopt the proposed revised job description for the Coordinator, Local Education Agency (LEA) Position. This is the Final Reading.

The job description for the Coordinator, Local Education Agency (LEA) position, is being revised to better align the title, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on August 26, 2018. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

DD. OFFICE OF THE CHIEF AUDITOR

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on September 26, 2018, to review staff's recommendations concerning pre-qualification applications.

There is no financial impact to the District.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Second Amendment to Agreement and Additional Spending Authority - 58-132E - Electronic Management System (Supporting Docs)

Approve the recommendation to award the above Second Amendment to Agreement. Contract Term: July 1, 2016 through June 30, 2021, 4 Years; 11 Months; User Department: Exceptional Student Learning Support; Additional Requested Amount: $597,250; New Award Amount: $3,711,250; Awarded Vendor(s): Public Consulting Group, Inc. (PCG); Small/Minority/Women Business Enterprise Vendor(s): None.

The basis of the amendment is to enhance the Electronic Management System Computer Software by adding a parent portal called EDPlan Connect. It allows for automatic translation of messages into their native language, the ability to electronically sign documents and preview the draft IEP as well as to sign Parent Medicaid Consent forms. It allows for increased parental participation in their child’s education and access to their child’s finalized documents when necessary. Based on a security review, this recommendation is brought forth after the Exceptional Student Learning Support Department took a pause from previous access procedures, analyzed possible solutions and are now bringing forth this solution giving parents a secure method to access their child’s documents.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The additional spending authority requested of $597,250 will be taken from Digital Classrooms Plan allocations that reside in the Digital Classroom budget. This brings the remaining amount to be paid from the Digital Classrooms Budget for the contract to $822,250. The remaining amount to be paid from the Medicaid budget for the contract is $1,707,000 for a total remaining spend of $2,529,250 and total contract spend of $3,711,250".

F. OFFICE OF ACADEMICS

F-1. Continuation Partnership Agreement between Barry University and Florida Atlantic University (hereafter called The Universities) and The School Board of Broward County, Florida (Supporting Docs)

Approve the continuation Agreement between Barry University and Florida Atlantic University and The School Board of Broward County, Florida to provide graduate level interns with field placement in Broward County Public Schools.

These Partnership Agreements will provide operating guidelines for the internship placement of Barry University and Florida Atlantic University School of Social Work graduate students within the District. The graduate student interns will expand the provision of school social work, family counseling, and therapeutic services to students and their families while performing a minimum of 800 hours of service per intern, under the supervision of School Social Workers. Through this partnership the District annually receives the equivalent of approximately eight (8) school social workers.

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the District.

FF. OFFICE OF ACADEMICS

H. OFFICE OF THE GENERAL COUNSEL

HH. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

II. OFFICE OF THE SUPERINTENDENT

II-1. First Amendment to Agreement with South Florida Institute on Aging, Inc. for the Foster Grandparent Program (Supporting Docs)

Approve the First Amendment to Agreement with South Florida Institute on Aging, Inc. for the Foster Grandparent Program.

The District has a long-standing relationship with the South Florida Institute on Aging, Inc. (SoFIA) for the Foster Grandparent Program. The Foster Grandparent Program agreement was executed on June 13, 2017 through June 30, 2020. The revisions for the amendment are (1) the name change from Impact Broward, Inc. to South Florida Institute on Aging, Inc.; (2) the change in SoFIA's address; and (3) the change to specify the annual allocation of funds.

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Amendment will be signed by SoFIA after School Board approval.

The financial impact to the District for the Foster Grandparent Program is $170,537 annually. The funding source is the Public Information Office’s operating budget.

J. OFFICE OF FACILITIES & CONSTRUCTION

J-1. Authorization to Advertise for Bids - Silver Ridge Elementary School - Davie - The Tamara Peacock Company Architects of Florida, Inc. - SMART Program Renovations - Project No. P.001984 (Supporting Docs)

Approve Authorization to Advertise for Bids, Silver Ridge Elementary School, The Tamara Peacock Company Architects of Florida, Inc., SMART Program Renovations, Project No. P.001984.

Project Consultant: The Tamara Peacock Company Architects of Florida, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

JJ. OFFICE OF FACILITIES & CONSTRUCTION

JJ-1. Third Amendment to Professional Services Agreement - Williamson Dacar Associates, Inc. - Rickards Middle School (f.k.a. James S. Rickards Middle School) - Oakland Park - Project No. P.001743 - SMART Program Renovations - RFQ 16-142C (Supporting Docs)

Approve the Third Amendment to the Professional Services Agreement dated August 16, 2016, with Williamson Dacar Associates, Inc., Rickards Middle School, Project No. P.001743, SMART Program Renovations, RFQ 16-142C, in the amount of $42,500.

Purpose of the Amendment: See Executive Summary (Exhibit 1).