THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

School Board Operational Meeting

WEDNESDAY, NOVEMBER 07, 2018 – 10:05 A.M.

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

EXPLANATION OF AGENDA FOR OPERATIONAL MEETING

SCHOOL BOARD OPERATIONAL MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

November 7, 2018

SPEAKERS:

4. April Schentrup   (WITHDRAWN)

November 6, 2018

SPEAKERS:

2. Benjamin Del Barrio   (WITHDRAWN)

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year   (SECOND REVISION)

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year   (REVISED)

B-1. Proclamation in Recognition of Veterans Day and Local Heroes Who Have Served in the U.S. Armed Forces   (REVISED)

November 2, 2018

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year   (REVISED)

EE-21. Recommendation for Renewal and Additional Spending Authority - 16-020R - Inspection and Repair of Fire Sprinkler Systems   (REVISED)

EE-24. Recommendation of $500,000 or Less - 19-092R - Automotive Batteries   (REVISED)

HH-2. Conflict of Interest Waiver Request - Weiss Serota Helfman Cole & Bierman, P.A.   (ADDED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

September 18, 2018 - Regular School Board Meeting (Supporting Docs)

September 25, 2018 - Special School Board Meeting (Supporting Docs)

October 16, 2018 - Special - Expulsions

ADDED / CHANGED ITEMS

CLOSE AGENDA

REPORTS

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

CONSENT AGENDA

REPORTS CONTINUED

Board Members

Superintendent

SPEAKERS

5:00 P.M. (Public Speakers listed on the November 7, 2018, School Board Operational

Meeting agenda will be heard at 5 p.m. or immediately following the meeting, whichever is earliest.)

1. LaVon Smith

2. Benjamin Del Barrio   (WITHDRAWN)

3. Shannon Forte

4. April Schentrup   (WITHDRAWN)

5. Michael Rajner

6. Michael Sirbola

7. Christian Rowell

8. Sandra Nunez

ITEMS

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)

Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

There will be no financial impact to the School District.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (Supporting Docs)

SECOND REVISION

REVISED

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment(s)

Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (Supporting Docs)

REVISED

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the School District.

G-5. Supplemental Pay Positions 8 (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability.

The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

Funding has been budgeted in the 2018-2019 school/fiscal year for all supplements through June 30, 2019.

GG. OFFICE OF HUMAN RESOURCES

A. RESOLUTIONS

AA. RESOLUTIONS

B. BOARD MEMBERS

B-1. Proclamation in Recognition of Veterans Day and Local Heroes Who Have Served in the U.S. Armed Forces (Supporting Docs)

REVISED / SPECIAL ORDER – 10:30 A.M.

That the School Board come together to honor our Veterans and commemorate the legacy of their service and sacrifice.

The School Board of Broward County, Florida wishes to recognize our Men and Women in Uniform, as well as pay tribute to our missing, our fallen, and their families.

There is no financial impact to the District.

BB. BOARD MEMBERS

CC. BOARD POLICIES

CC-1. Proposed Revised Job Description for the Parent Educator Position (Supporting Docs)

Approve the proposed revised job description for the Parent Educator position. This is the First Reading.

The job description for the Parent Educator, is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2018. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

CC-2. Proposed New Job Description for the Inclusion Specialist - Head Start / VPK position (Supporting Docs)

Approve the proposed new job description for the Inclusion Specialist - Head Start / VPK position. This is the First Reading.

The job description for the Inclusion Specialist - Head Start / VPK, is being created to meet the Head Start and State of Florida inclusion requirements. The Inclusion Specialist will ensure that the assessment process is followed and children with disabilities are identified. The job description defines the performance responsibilities, minimum education and experience required to perform successfully. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2018. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

CC-3. Proposed New Job Description for the Senior Treasury Analyst (Supporting Docs)

Approve the proposed new job description for the Senior Treasury Analyst. This is the First Reading.

The proposed new job description for the Senior Treasury Analyst position has been created in conjunction with the Board approved 2018-2019 Organizational Chart (adopted on 5/22/2018), and in support of the Division of Finance. The job description was publicized for rule adoption in compliance with Florida Statutes on October 17, 2018. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

CC-4. Proposed New Job Description for the Chief - Safety, Security and Emergency Preparedness Position (Supporting Docs)

Approve the Proposed New Job Description for the Chief - Safety, Security and Emergency Preparedness Position. Approval is requested to advertise this position after the first reading. This is the First Reading.

The job description for Chief - Safety, Security & Emergency Preparedness has been created in conjunction with the request to add a position to the 2018 - 2019 Organizational Chart, and in support of the new Division for Safety & Security. This is a critical position that is responsible for planning, directing, coordinating, evaluating, and effectively communicating activities relating to the protection, safeguarding, security and emergency preparedness of Broward County Public Schools’ students, employees and properties. The job description was publicized for rule adoption in compliance with Florida Statutes on October 18, 2018. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center.

The creation of the Chief - Safety, Security & Emergency Preparedness position represents an additional expense for the District. The cost associated with staffing this position has the potential to range from $149,437 to $245,376, which reflects the salary range minimum and maximum values and fringe expense (17.78% variable + $8,232 fixed). This position is funded through the General Fund Balance, approved as part of the final budget hearing held on September 5, 2018.

DD. OFFICE OF THE CHIEF AUDITOR

DD-1. Internal Audit Report - Audit of the Internal Funds of Selected Schools (Supporting Docs)

Receive Internal Audit Report - Audit of the Internal Funds of Selected Schools.

An audit of the Internal Funds of Selected Schools was performed, as authorized by the Florida State Board of Education Administrative Rule 6A-1.001 and School Board Policy 1002.1.

The Audit report contains 32 schools. All thirty-two (32) schools complied with policies and procedures governing Internal Funds Accounting. This report had no audit exceptions.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Audit Committee’s October 11, 2018 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

DD-2. Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2018-2019 (Supporting Docs)

Receive Internal Property Audit Report - Property and Inventory Audits of Selected Locations 2018-19.

Property and Inventory Audits of Selected Locations were performed, pursuant to the Florida Statute 274.02(2), The Rules of the Florida Administrative Code, Section 691-73, and School Board Policies 1002.1 and 3204.

The Audit report contains 14 locations. Our audits indicated that all fourteen (14) locations complied with policies and procedures. This report had no audit exceptions.

The Audit Committee reviewed and approved this report for transmittal to the School Board during the Committee’s October 11, 2018 meeting.

The source of funds to perform the Internal Audit Report was the General Fund budget allocation for the Office of the Chief Auditor. There is no additional financial impact to the School District.

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on October 10, 2018, to review staff's recommendations concerning pre-qualification applications.

There is no financial impact to the District.

E-2. Supplier Diversity Outreach Program Report as of September 30, 2018 (Supporting Docs)

Receive Supplier Diversity Outreach Program (SDOP) Report.

The SDOP Report provides The School Board of Broward County, Florida, an update on the continual progress of the program.

There is no financial impact to the District.

E-3. Recommendation to Approve the Second and Third Amendment to Agreements - 15-010P - 403(b)/457(b) Program for School Board Employees (Supporting Docs)

Approve the renewal and Second Amendment to Agreement for the above Request for Proposal (RFP) for AXA Equitable Life Insurance Company (AXA); Approve the renewal and Third Amendment to Agreement for the above RFP for Metropolitan Life Insurance Company (METLIFE); The Variable Annuity Life Insurance Company (VALIC); VOYA Retirement Insurance and Annuity Company (VRIAC).

See Supporting Docs for continuation of Requested Action.

On March 17, 2015, the School Board awarded contracts to AXA, LSW, MetLife, VALIC, and VOYA. These vendors provide School Board employees with the ability to sign-up for Tax Sheltered Annuities Retirement Savings/Investment Plans.

The Second and Third Amendments to the Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the District. These funds are voluntary products and the contributions made to the plan(s) are employee funded.

E-4. Recommendation for Renewal - 16-060T - Emergency Debris Clean Up and Removal Services (Supporting Docs)

Approve the first renewal for the above Invitation to Bid (ITB). New Contract Term: December 9, 2015 through November 30, 2019, 4 Years; User Department: Physical Plant Operations (PPO); Award Amount: $6,800,000; Awarded Vendor(s): Custom Tree Care, Inc.; Bergeron Emergency Services, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida, received five (5) bids for ITB 16-060T - Emergency Debris Clean Up and Removal Services. This contract was awarded to four (4) vendors, which two (2) of them agreed to renew and two (2) of them are not renewing the contract. This Bid is utilized by the PPO department for the cleanup and removal of hazardous debris from District-wide sites after a severe storm, natural disaster, or similar event.

There is no financial impact to the District.

E-5. Recommendation to Revise Recommendation Tabulation - 19-048B - Custodial Maintenance and Basic Cleaning Supplies (Supporting Docs)

Approve the Revised Recommendation Tabulation for the above ITB awarded on September 5, 2018. Contract Term: November 1, 2018 through October 31, 2020, 2 Years; User Department: Physical Plant Operations; Award Amount: N/A; Awarded Vendor(s): Dade Paper & Bag, LLC d/b/a Imperial Dade; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida, approved the award for ITB 19-048B - Custodial Maintenance and Basic Cleaning Supplies at its September 5, 2018, Operational Board Meeting. Due to a scrivener's error, the recommendation for award for Item 30 was not assigned an alternate awardee in the original award documentation presented to the School Board on September 5, 2018. The Revised Recommendation Tabulation is included in this Agenda.

There is no financial impact to the District.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1.  Grant Applications - Post-Submission (Supporting Docs)

Approve the submission of the following grant applications (A-Y): A. ALDI..., $500 (awarded) B. Broward College..., $4,850 (requested) C. Broward County..., $92,000 (requested) D. Broward County Farm...(1), $250 (awarded) E. Broward County Farm...(2), $250 (awarded) F. Colocation..., $6,770 (requested) G. FACE..., $10,000 (requested) H. Florida Agriculture...(1), $500 (awarded) I. Florida Agriculture...(2), $500 (awarded) J. Florida Department..., $198,788 (awarded) K. Frederick...(1), $200,000 (requested) L. Frederick...(2), $64,152 (awarded) M. Home Team..., $8,000 (requested) N. Lowes..., $5,000 (requested) List is continued in the Summary Explanation and Background section below.

O. Microsoft..., $2,500 (awarded) P. Motorola...(1), $5,000 (requested) Q. Motorola...(2), $5,000 (requested) R. Motorola...(3), $5,000 (requested) S. P. Buckley..., $1,000 (requested) T. Project Learning..., $1,000 (requested) U. Publix..., $5,000 (awarded) V. Target..., $700 (requested) W. The Nature Conservancy..., $2,000 (requested) X. Walmart...(1), $1,500 (awarded) Y. Walmart...(2), $1,500 (awarded).

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

The potential positive financial impact if all projects are awarded is $621,760 from various sources.

EE-2. Grant Application - Pre-Submission (Supporting Docs)

Approve the submission of the following grant application:

A. United States Department of Health and Human Services - Head Start/Early Head Start Program - Designation Renewal, $16,163,323 (to be requested)

Copies of the grant applications and executive summaries are available at the School Board members' office on the 14th floor of the K.C. Wright Administration Center.

The potential positive financial impact if this project is awarded is $16,163,323 from the United States Department of Health and Human Services.

EE-3. Grant Agreement with the Community Foundation of Broward, Inc. (Turner-France Fund) (Supporting Docs)

Approve the Agreement between The School Board of Broward County, Florida, and Community Foundation of Broward, Inc. The Agreement period shall commence upon full execution of all parties and shall conclude on June 30, 2019.

The Community Foundation of Broward, through the Turner-France Fund, makes grants to Pompano Beach elementary and middle schools for teacher-developed projects to improve education.

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

The positive financial impact is $11,515. There is no additional financial impact to the District.

EE-4. Agreement with College Summit, Inc. DBA PeerForward (Supporting Docs)

Approve the Agreement between The School Board of Broward County, Florida, and College Summit, Inc. DBA PeerForward. The Agreement begins the day of School Board approval and ends on June 30, 2019.

PeerForward will train, deploy, and coach teams of high school students to boost college preparation and enrollment across the entire school through the implementation of student-led post-secondary planning campaigns. The program will focus on college admissions, scholarship, and Free Application for Federal Student Aid application completion. A portion of school year 2018/19 PeerForward programing will be funded through a Gates Foundation grant award. This grant was approved by the Board on August 7, 2018. PeerForward will receive a onetime sub-award valuing $50,000.

The Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the District. College Summit, Inc. PeerForward will receive a onetime sub-award valuing $50,000 through a Gates Foundation grant award.

EE-5. Recommendation of $500,000 or Less - 19-059V - High School Co-Enrolled Credit Recovery and Acceleration (Supporting Docs)

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: January 1, 2019 through January 31, 2022, 3 Years; User Department: Office of School Performance and Accountability (OSPA); Award Amount: $277,000; Awarded Vendor(s): Glynylon, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

The Odysseyware program via Glynylon Inc. provides a comprehensive and engaging online platform for students to meet their graduation requirements. It is an opportunity for students to take courses for either initial credit or grade forgiveness. The program is available during the day to the alternative high school students and at night through the community schools for students who are recovering courses they failed at the traditional high school and for students seeking an adult high school diploma.

This Agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

The estimated financial impact to the District will be $277,000. The funding source will come from the Workforce Education District Reserve budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-6. Recommendation for Additional Spending Authority - 15-008V - Construction and Operational Auditing Services (Supporting Docs)

Approve the recommendation of additional spending authority. Contract Term: July 1, 2014 through June 30, 2019; 5 Years; User Department: Office of the Chief Auditor; Additional Requested Amount: $188,000; New Award Amount: $1,038,000; Awarded Vendor(s): BCA Watson, LLP; Carr, Riggs & Ingram, LLC; Harvey, Covington & Thomas, LLC; RSM US, LLP (formerly McGladrey, LLP); S. Davis & Associates, P.A.; Small/Minority/Women Business Enterprise Vendor(s): Harvey, Covington & Thomas, LLC; S. Davis & Associates, P.A.

This RFP provides services from licensed public accounting firms and supports the Office of the Chief Auditor with construction and operation auditing services, Services may include, but are not limited to, facility audits, general contractor, subcontractor payment audits, program oversight, site safety and security audits, facility-related Information & Technology Department reviews, and operational audits of business/service departments as requested.

The financial impact to the District will be $188,000. The contract award amount was for $850,000. The request to increase the spending authority by $188,000 bringing the new spending authority to $1,038,000. The funding source will come from the Office of the Chief Auditor's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-7. Recommendation for Additional Spending Authority - 15-014B - SOMAT Waste Disposal System Maintenance and OEM Repair Parts (Supporting Docs)

Approve the request for additional spending authority for the above Invitation to Bid (ITB). Contract Term: July 1, 2014 through June 30, 2019, 5 Years; User Department: Physical Plant Operations; Additional Requested Amount: $260,000; New Award Amount: $1,940,000; Awarded Vendor(s): Soflo, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

SOMAT pulverize and dispose of fiber trays that are used by students and staff to transport food. SOMAT machines are placed in schools and centers cafeterias. The purchase of maintenance services and repair parts is necessary to keep these machines operating in optimal conditions.

The estimated financial impact to the District will be $260,000. The contract award amount was for $1,680,000. The request is to increase the spending authority by $260,000, bringing the new contract value to $1,940,000. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

EE-8. Recommendation of $500,000 or Greater - 19-055N - Athletic and Physical Education, Supplies, Equipment, Uniforms, and Shirts (Catalog) (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: December 1, 2018 through December 31, 2021, 3 Years; User Department: District-wide; Awarded Amount: $4,200,000; Awarded Vendor(s): 17; Small/Minority/Women Business Enterprise Vendor(s): 2.

This new bid will continue to cover the cost of physical education supplies and equipment, as well as athletics, uniforms, and shirts.

The estimated financial impact to the District will be $4,200,000. The funding source will come from the various schools and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contact award amount.

EE-9. Recommendation for Renewal and Additional Spending Authority - 16-040H - Armored Car Service (Supporting Docs)

Approve the first renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: October 21, 2015 through December 31, 2019, 4 Years, Months; User Department: District-wide: Additional Requested Amount: $125,000; New Award amount: $1,998,286; Awarded Vendor(s): Dunbar Armored: Small/Minority/Women Business Enterprise Vendor(s): None.

The request is to renew ITB 16-040H - Armored Car Service for one (1) additional year from January 1, 2019 through December 31, 2019, and to request additional spending authority. Per Bid Special Condition 5, Contract Renewal: "The bid shall be for three (3) year(s), and may, by mutual agreement between The School Board of Broward County, Florida, and the Awardee, be extended for two (2) additional one (1) year periods."

The financial impact to the District will be $125,000. The contract award amount was for $1,873,286. The request is to increase the spending authority by $125,000, bringing the new contract value to $1,998,286. The funding source will come from departments and schools operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

EE-10. Direct Negotiation Recommendation of $500,000 or Less - 59-053V - National Academy Foundation (Supporting Docs)

Approve the recommendation to award the above Agreement. Contract Term: November 7, 2018 through June 30, 2021, 3 Years; User Department: Career, Technical, Adult, Community Education; Awarded Amount: $115,200; Awarded Vendor(s): National Academy Foundation; Small/Minority/Women Business Enterprise Vendor(s): None.

The value added for this demand is that schools will utilize the National Academy Foundation (NAF) educational model and curriculum to increase rigor, work-based learning experiences, and internship opportunities for academy students. NAF provides current industry-validated curriculum to supplement and enhance the career pathway experiences for students. Two hundred seventy-three (273) academy students were successfully placed in paid internships as a result of their participation in a NAF Academy.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $115,200. The funding source will come from the Perkins Secondary Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contact award amount.

EE-11. Recommendation for Additional Spending Authority - 18-020B - Custodial Chemicals (Supporting Docs)

Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: November 1, 2017 through April 30, 2019, 18 Months; User Department: Physical Plant Operations; Additional Requested Amount: $157,000; New Award Amount: $790,000; Awarded Vendor(s): 9; Small/Minority/Women Enterprise Vendors: 4.

See Supporting Docs for Continuation of Requested Action.

ITB 18-020B - Custodial Chemicals was awarded by the School Board on September 6, 2017. The current spending authority has not been exceeded; however, additional spending is required to cover the remaining contract period. This recommendation of an additional $157,000 will allow the District's schools, centers, and departments to continue purchasing cleaning chemicals necessary to maintain clean and safe environments.

The estimated financial impact to the District will be $157,000. The contract award amount was for $633,000. The request is to increase the spending authority by $157,000, bringing the new contract value to $790,000. The funding source will come from existing approved schools' departments' and centers' custodial budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

EE-12. Recommendation of $500,000 or Greater - 19-069E - Identity Management and Single Sign-On Software Solution (Supporting Docs)

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: November 7, 2018 through June 30, 2022, 3 Years, 8 Months; User Department: Information & Technology; Award Amount $996,546; Awarded Vendor(s): Clever, Inc.; Identity Automation Inc; Small/Minority/Women Business Enterprise Vendor(s): None.

This contract will be utilized to purchase a new Identity Management and Single Sign-On software solution to support the District-wide need for these mission-critical applications. The RFP was separated into two (2) groups: Group One for Single Sign-On (SSO) and Group Two for Identity Management (IDM). Group One SSO is being awarded to Clever, Inc., and Group Two IDM is being awarded to Identity Automation, Inc.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $996,546. The funding source will come from the Information & Technology Operating Budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-13. Recommendation to Approve Renewal of Agreement with Additional Spending Authority - 14-027E - Postsecondary Workforce Student Information System (Supporting Docs)

Approve the recommendation to award the renewal for the above Agreement with additional spending authority. New Contract Term: February 4, 2014 through December 31, 2019, 5 Years, 11 Months; User Department: Eight (8) Postsecondary Workforce Education Schools; Additional Requested Amount: $221,049; New Award Amount $2,663,758; Awarded Vendor(s): Focus School Software, LLC.; Small/Minority/Women Business Enterprise Vendor(s): None.

This contract will be utilized to continue the use of the Workforce Student Information System by the eight (8) Postsecondary Workforce Education Schools, which includes: Atlantic Technical College, McFatter Technical College, Sheridan Technical College, Dave Thomas Education Center - West, Henry D. Perry Education Center, Whiddon-Rogers Education Center, Community School North and Community School South.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $2,663,758. The contract award amount was for $2,442,709. The request is to increase the spending authority by $221,049 bringing the new contract value to $2,663,758. The funding sources are Postsecondary Student Activity Fees and the Workforce Education District Reserve.

EE-14. First Amendment to Agreement and Renewal - 16-017V - Consulting Services for Employee Benefits Program (Supporting Docs)

Approve the First Amendment to Agreement for the above-referenced Request for Proposal (RFP). Contract Term: January 1, 2019 through June 30, 2019, 6 Months; User Department: Office of Financial Services; Award Amount: $275,000; Awarded Vendor(s): Gallagher Benefit Services, Inc.; Small/Minority/Women Business Enterprise Vendor: S. Davis & Associates, P.A.

The contract for RFP 16-017V - Consulting Services for Employee Benefits Program was awarded to Gallagher Benefit Services, Inc. on August 18, 2015. The term of the initial contract period was October 1, 2015 through December 31, 2018, with an option for two (2) one (1) year renewals.

See Supporting Docs for continuation of Summary Explanation and Background.

The amendment to the agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact to the District for 2019 will be $275,000. Gallagher has agreed to hold its rates flat for January 1, 2019 through June 30, 2019; and therefore, does require an additional financial impact to the Board. The funding for this RFP will come from the Fringe Benefits Clearing Account.

EE-15. Recommendation of $500,000 or Greater - 19-043V - Adult Workforce Education Advertising Agency Services (Supporting Docs)

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: January 1, 2019 through June 30, 2022, 3 Years, 6 Months; User Department: School Performance & Accountability (OSPA); Award Amount: $3,500,000; Awarded Vendor(s): Omni Automotive South, LLC d/b/a Omni Advertising; Small/Minority/Woman Business Enterprise Vendor(s); Tale, Inc. d/b/a Minuteman Press of Hollywood.

This request is to approve the recommendation to award RFP 19-043V - Adult Workforce Education Advertising Agency Services for Broward Public Schools' Workforce Education Program. This RFP provides for an Adverting/Media Planner to provide professional advertising services utilizing a media mix of outdoor, television, video, radio, print, direct mail, grassroots initiatives, and the internet to increase the enrollment and awareness of continuing education programs offered by Broward County Public Schools.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $3,500,000. The source of funds will come from a combination of Workforce Development Education funds and adult student activity fees. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-16. Recommendation of $500,000 or Greater - 18-215C - Building Codes Supplemental Services (Supporting Docs)

Approve the recommendation to award for the above contract. Contract term: January 1, 2019 through December 31, 2021, 36 Months; User Department: Building Department; Award Amount: $6,000,000; Awarded Vendor(s): MEP Structural; Engineering and Inspections, Inc.; C.A.P. Government, Inc.; Small/Minority/Women Enterprise Vendor(s): None.

The School Board of Broward County, Florida (SBBC), received two (2) bids for 18-215C - Building Codes Supplemental Services. This Bid will be utilized by the Building Department to procure the services of building officials, building code inspectors and plan examiners for buildings within SBBC.

The estimated financial impact to the District will be $6,000,000 for the three (3) year term of the contract. The funding source will come from Capital Funding. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-17. Recommendation of Second Amendment to Agreement and Additional Spending Authority - 57-083E - Technical Industry Certification and Digital Tool Licensing (Certiport) (Supporting Docs)

Approve the Second Amendment and Renewal of the above Agreement. Contract Term: December 7, 2016 through December 6, 2019, 3 Years; User Department: Career, Technical, Adult & Community Education (CTACE); Additional Requested Amount: $975,600; New Award Amount: $2,588,858; Awarded Vendor(s): Certiport, a business of NCS Pearson, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

Certiport, a business of NCS Pearson, Inc. is the industry certification and digital tool licensing agency that provides students in the District with the required skills for industry certification exams, unlimited online practice as well as 144,000 actual industry certification exams (for all students in career and technical programs in the District's middle, high and technical magnet high schools). This request is to approve the second amendment and renewal of the agreement for one (1) additional year. The return on all industry certification investment last year resulted in the district expecting over 7.8 million dollars in FTE bonus funding to go directly back to schools to maintain and expand CTE program opportunities for our students.

The amendment to the agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

There is a financial impact of $975,600. The source of funds is the Carl D. Perkins Secondary Grant for $565,563.45 and Operations Budget: CTE Expansion Plan (2019 Priority) for $410,036.55. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-18. Recommendation for Renewal and Additional Spending Authority - 16-021T - Grounds Maintenance Services (Supporting Docs)

Approve the third renewal for the above Invitation to Bid (ITB). Contract Term: January 1, 2016 through December 31, 2019, 4 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $2,085,000; New Award Amount: $7,720,000; Awarded vendor(s): Green Horizon Services, Inc.; Small/Minority/Women Business Enterprise: Green Horizon Services, Inc.

This request is to renew ITB 16-021T - Grounds Maintenance Services for one (1) year (January 1, 2019 through December 31, 2019), and to request additional spending authority of $2,085,000. PPO, Custodial, and Grounds Department utilizes this Bid to provide grounds maintenance services to schools, centers, departments, and administrative sites throughout the District. Service include, but not limited to, mowing turf, grass lawns, trimming shrubs and hedges, turf fertilization, and mulch installation.

The estimated financial impact to the District will be $2,085,000. The funding source will come from PPO / Custodial Grounds' operating budget and schools. The contract award amount was for $5,635,000. The request to increase the spending authority by $2,085,000, bringing the new contract amount value to $7,720,000. The financial impact represents an estimate contract value; however, the amount authorized will not exceed the contract award amount.

EE-19. Recommendation of $500,000 or Greater - 19-010V - Travel Agency and Tour Operation Services (Supporting Docs)

Approve the recommendation to award the above contract. Contract Term: January 1, 2019 through December 31, 2021, 3 Years; User Department: District-wide; Award Amount $1,605,000; Awarded Vendor(s):15; Small/Minority/Women Business Enterprise Vendor(s): Feat Travel Inc.; Sonshine Educational Tours, Inc. See Supporting Docs for continuation of Requested Action.

The School Board of Broward County, Florida, received eighteen (18) proposals for RFP 19-010V. Schools and departments will be able to use any of the authorized vendors to organize educational travel packages, including airfare, charter buses, and hotel accommodations. This Bid is also used for teacher recruitment and grant-funded travel. It also allows vendors to be added to the list each year during the contract term.

The estimated financial impact will be $1,605,000. The funding source will come from various locations' operating budgets and grants. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-20. Recommendation for Renewal and Additional Spending Authority - 15-080T - Pest Control Services (Supporting Docs)

Approve the renewal and additional spending authority for above Invitation to Bid (ITB), Contract Term: January 22, 2015 through June 30, 2019, 4 Years, 6 Months; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $85,000; New Award Amount: $1,746,732; Awarded Vendor(s): Beach Environmental Exterminating, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

This request is to renew ITB 15-080T - Pest Control Services for six (6) additional months January 1, 2019 through June 30, 2019, and to request additional spending authority of $85,000.

The estimated financial impact to the District will be $85,000. The contract amount was for $1,661,732. The request is to increase the spending authority by $85,000, bringing the new contract value to $1,746,732. The funding source will come from the Physical Plant Operations' operations budget. The financial represents an estimated contract value; however, the amount authorized will exceed the contract award amount.

EE-21. Recommendation for Renewal and Additional Spending Authority - 16-020R - Inspection and Repair of Fire Sprinkler Systems (Supporting Docs)

REVISED

Approve the renewal and additional spending authority for the above Invitation to Bid (ITB). Contract Term: February 10, 2016 through February 9, 2020, 4 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $201,000; New Award Amount: $2,101,000; Awarded Vendor(s): Bass United Fire & Security Systems, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

This request is to renew ITB 16-020R - Inspection and Repair of Fire Sprinkler Systems, for one (1) additional year, February 10, 2019 through February 9, 2020, as per Bid Special Condition 5, Contract Renewal which states that: "The term of the bid shall be for three (3) years, and may, by mutual agreement between The School Board of Broward County, Florida, and the awardee, be renewed for two (2) additional one (1) year periods". PPO utilizes this contract for preventive and routine maintenance services.

The estimated financial impact to the District will be $201,000. The contract award amount was for $1,900,000. The request is to increase the spending authority by $201,000, bringing the new contract value to $ $2,101,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

EE-22. Recommendation for Additional Spending Authority - 18-122R - Hydraulic Personnel Lift and Ancillary Equipment Inspection and Repair Services (Supporting Docs)

Approve the request for additional spending authority for the above Invitation to Bid (ITB). Contract Term: January 19, 2018 through January 18, 2019, 1 Year; User Department: Physical Plant Operations; Additional Requested Amount: $20,000; New Award Amount: $120,000; Awarded Vendor(s): Kelly Tractor Co.; Small/Minority/Women Business Enterprise Vendor(s): None.

This bid is utilized by Physical Plant Operations (PPO) Department to procure annual inspection services for lifts and super straddles, and if necessary, repairs for this type of equipment.

The estimated financial impact to the District will be $20,000. The contract award was for $100,000. The request is to increase the spending authority by $20,000, bringing the new contract value to $120,000. The financial impact represents an estimated contract value; however the amount authorized will not exceed the contract award amount.

EE-23. Recommendation of $500,000 or Less - 59-028V - Education and Transportation Services for Transitioning Students with Disabilities (Supporting Docs)

Approve the Agreement with ARC Broward, Inc. Contract Term: August 15, 2018 through June 4, 2019; 11 Months; User Department: Exceptional Student Learning Support (ESLS); Award Amount: $320,598; Awarded Vendor(s): ARC Broward, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida (SBBC) is required under federal legislation to educate and provide Transition Services to all identified transitioning students with disabilities. The intent of Transition Students is to create opportunities for youth with disabilities that lead to positive adult outcomes. ARC Broward, Inc. has the commitment and the expertise needed to educate eligible transitioning exceptional education students as defined by the State Board of Education rules.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $320,598; Transition services cost will not exceed $221,130 and transportation cost will not exceed $99,468 for a combined total of $320,598. See Supporting Docs for continuation of Financial Impact.

EE-24. Recommendation of $500,000 or Less - 19-092R - Automotive Batteries (Supporting Docs)

REVISED

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: December 22, 2018 through December 21, 2021, 3 Years; User Department: Student Transportation & Fleet Services; Award Amount: $410,000; Awarded Vendor(s): Batteries By Fisher, Inc.; Battery Sales USA, Inc.; Bennett Auto Supply; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida (SBBC), received six (6) four (4) bids for ITB 19-092R. This Bid will be utilized by the Student Transportation & Fleet Services department to service the fleet of buses and vehicles throughout the District as needed.

The financial impact to the District will be $410,000. The funding source will come from the Student Transportation & Fleet Services department's budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

F. OFFICE OF ACADEMICS

F-1. Agreement between CareDox Inc. and The School Board of Broward County, Florida (Supporting Docs)

Approve the Agreement between CareDox Inc. and The School Board of Broward County, Florida

CareDox is an electronic care coordination system for parents and healthcare personnel to manage the health information of students seen in the health room. Schools with on-site healthcare personnel utilize the CareDox electronic health records management system for daily documentation of student's health interventions.

See Supporting Docs for continuation of Summary Explanation and Background.

These agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the District.

F-2. First Amendment to Agreement with Florida Atlantic University Board of Trustees (Supporting Docs)

Approve the First Amendment to Agreement between The School Board of Broward County, Florida (SBBC) and Florida Atlantic University Board of Trustees (FAU).

The original Agreement was executed at the School Board Operational Meeting on August 7, 2018. The First Amendment to Agreement is submitted for amendment to Terms of Agreement 2.01: Scribner's error and 2.02 a,b: for course additions. The courses added to the Agreement are (a) Introduction to Theories and Practice of TESOL (TSL4080) and (b) ESOL Strategies for Content Area Teachers (TSL4324). These courses are now required by the Florida Department of Education to satisfy education semester hours for teachers on a temporary certificate in order for them to be eligible for their Professional Educators Certificate.

This First Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the District.

F-3. Continuation of Interagency Agreement with The School Board of Broward County, Florida, The Department of Juvenile Justice, Circuit Seventeen, and Florida Department of Children and Families (Supporting Docs)

Continuation of Interagency Agreement with The School Board of Broward County, Florida, The Department of Juvenile Justice, Circuit Seventeen, and Florida Department of Children and Families for the purpose of sharing information regarding Children in Need of Services/Families in Need of Services (CINS/FINS).

The initial Interagency Agreement was approved on August 16, 2011. The Department of Juvenile Justice, Circuit Seventeen, and The Florida Department of Children and Families are required by Florida Statute 1003.27(4) to enter into a cooperative agreement with The School Board of Broward County, Florida for the purpose of defining each department's role, responsibility and function in working with habitual truants and their families.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed by Florida Department of Juvenile Justice and Florida Department of Children and Families after School Board approval.

There is no financial impact to the District.

FF. OFFICE OF ACADEMICS

FF-1. Agreement with Broward County and The School Board of Broward County Florida Family Counseling Program, Agreement# 19-CP-CSA-8267-02 (Supporting Docs)

Approve the contract agreement between Broward County Behavioral Health Services (Children's Services Administration Section [CSAS]) and The School Board of Broward County, Florida.

On September 13, 2018, the Broward County Board of County Commissioners approved funding recommendations made by the Broward County Children's Services Administration Section (CSAS) for The School Board of Broward County, Florida Family Counseling Program (FCP) to receive a grant in the amount of $1,175,902 with a two-year renewal option.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by Broward County after School Board approval.

The District provides a cash match of $1,420,848, reserved in the District's budget to fund approved positions, based on proposed salary increases per the BTU Bargaining Unit. There is no additional financial impact to the District for the funds awarded herewith.

H. OFFICE OF THE GENERAL COUNSEL

HH. OFFICE OF THE GENERAL COUNSEL

HH-1. Employment Agreement for Assistant General Counsel Eric W. Abend (Supporting Docs)

Approve the Employment Agreement for Assistant General Counsel Eric W. Abend.

The position of Assistant General Counsel became vacant on June 30, 2018 and was advertised in the Florida Bar News and on the District Website from August 1, 2018 to August 15, 2018. A total of 24 resumes were received and screened. Six candidates participated in an initial interview and two individuals proceeded to a second interview.

See Supporting Docs for continuation of Summary Explanation and Background.

There is no additional financial impact for this item as funds are already allocated in the General Counsel's Department budget for Fiscal Year 2018-2019.

HH-2. Conflict of Interest Waiver Request - Weiss Serota Helfman Cole & Bierman, P.A. (Supporting Docs)

ADDED

Approve the request for conflict of interest waiver, dated October 31, 2018, by Weiss Serota Helfman Cole & Bierman, P.A.

The law firm of Weiss Serota Helfman Cole & Bierman, P.A. (hereinafter the "Firm") is currently representing The School Board of Broward County, Florida in concurrency and zoning matters.

See Supporting Docs for continuation of Summary Explanation and Background.

There is no financial impact to the District.

I. OFFICE OF THE SUPERINTENDENT

I-1. State and Federal Legislative Platform (Supporting Docs)

Approve the Broward County Public Schools 2019 Legislative Platform.

As the sixth largest district in the Nation, Broward County Public Schools (BCPS) educates 10 percent of Florida's student population. BCPS champions educational policies that not only impact students within their District but affect students in every classroom across the state of Florida from cradle to career. The Florida Legislature should boost funding and adopt policies that educate today's students to succeed in tomorrow's world.

There is no financial impact to the District.

I-2. Greater Florida Consortium of School Boards 2019 Legislative Program (Supporting Docs)

Approve the Greater Florida Consortium of School Boards 2019 Legislative Program.

Greater Florida Consortium of School Boards' 2019 Legislative Program aims to increase the average funding per student in order to ensure that Florida is in the top half of the states and can provide a world-class education that enables its students to compete and excel in the global marketplace.

There is no financial impact to the District.

II. OFFICE OF THE SUPERINTENDENT

J. OFFICE OF FACILITIES & CONSTRUCTION

J-1. Authorization to Advertise Construction Management at Risk Services - Northeast High School - Oakland Park - New Addition and Renovation to Building 12 - Project No. P.002301 - RFQ 19-091C (Supporting Docs)

Approve Authorization to Advertise Construction Management at Risk Services for Northeast High School, Approve RFQ Form, Authorize the Construction Management at Risk (CMAR) Services Agreement, and RFQ 19-091C.

A detailed scope for this project is included in the Executive Summary (Exhibit 1).

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

There is no financial impact for this item. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Management at Risk Services. The estimated total project is $17,840,962. The Board approved the revised project scope at the July 31,2018, Special School Board Meeting.

J-2. Fifth Amendment of Program Manager - Owner's Representative Services Agreement - CBRE | Heery, Inc. (Supporting Docs)

Approve the Fifth Amendment of Program Manager - Owner's Representative Services Agreement, CBRE | Heery, Inc.

See Executive Summary (Exhibit 1) for details.

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Fifth Amendment of the Program Manager - Owner's Representative Services Agreement has no financial impact. Funding for the Program Manager - Owner's Representative Services Agreement is included in the individual SMART Program project budgets and the Adopted District Educational Facilities Plan (September 5, 2018).

JJ. OFFICE OF FACILITIES & CONSTRUCTION

JJ-1. Construction Bid Recommendation of $500,000 or Greater - ITB 18-174C - Miramar Elementary School - Miramar - DiPompeo Construction Corporation - SMART Program Renovations - Project No. P.001727 (Supporting Docs)

Approve the recommendation to award the Construction Agreement to DiPompeo Construction Corporation for the lump sum of $4,877,000 and approve additional funding in the amount of $2,286,935.

Scope of Work: See Executive Summary (Exhibit 1).

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of approving this Construction Bid Recommendation is $4,877,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $2,286,935 will come from the Capital Projects Reserve.

JJ-2. Construction Bid Recommendation of $500,000 or Greater - ITB 18-198C - McNab Elementary School - Pompano Beach - Advanced Roofing, Inc. - SMART Program Renovations - Project No. P.001964 (Supporting Docs)

Approve the recommendation to award the Construction Agreement to Advanced Roofing, Inc. for the lump sum amount of $2,681,306 and approve additional funding in the amount of $1,915,437.

Scope of Work: See Executive summary (Exhibit 1).

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of approving this Construction Bid Recommendation is $2,681,306. This project has been appropriated on the Adopted District Educational Facilities Plan (September 5, 2018). There is an additional impact to the project budget. These funds in the amount of $1,915,437 will come from the Capital Projects Reserve.

JJ-3. Third Amendment to the Professional Services Agreement - Williamson Dacar Associates Inc. - Quiet Waters Elementary School - Deerfield Beach - Project No. P.001754 - SMART Program Renovations - RFQ 16-145C (Supporting Docs)

Approve the Third Amendment to the Professional Services Agreement dated August 16, 2016, with Williamson Dacar Associates Inc., Quiet Waters Elementary School, Project No. P.001754, SMART Program Renovations, RFQ 16-145C, in the amount of $109,994.

Purpose of the Amendment: See Executive Summary (Exhibit 1).

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact to the Third Amendment to the Professional Services Agreement is $109,994. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no current impact to the project budget.

JJ-4. Professional Services Agreement - D.L. Fields Consultants, LLC d/b/a DLFC Architects - Pkg B: Deerfield Beach MS - P.002142 - Lyons Creek MS - P.002141 - Monarch HS - P.002148 - SMART Program Renovations - RFQ 19-018C (Supporting Docs)

Approve the Professional Services Agreement with DLFC Architects, Package B: Deerfield Beach Middle School, Project No. P.002142, Lyons Creek Middle School, Project No. P.002141, and Monarch High School, Project No. P.002148, for the total amount of $792,000, SMART Program Renovations, RFQ 19-018C.

Scope of Work: See Executive Summary (Exhibit 1).

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the Professional Services Agreement includes $597,000 for Basic Services, $120,000 for Allowances, and $75,000 for Supplemental Services totaling $792,000. These projects have been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

JJ-5. Professional Services Agreement - CES Engineering Services, LLC. - Package A: Cresthaven ES - P.001676 - Silver Lakes MS - P.002144 - New Renaissance MS - P.002143 - SMART Program Renovations - RFQ 19-018C (Supporting Docs)

Approve the Professional Services Agreement with CES Engineering Services, LLC., Package A: Cresthaven Elementary School, Project No. P.001676, Silver Lakes Middle School, Project No. P.002144, and New Renaissance Middle School, Project No. P.002143, for the total amount of $814,000, SMART Program Renovations, RFQ 19-018C.

Scope of Work: See Executive Summary (Exhibit 1).

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel,

The financial impact of the Professional Services Agreement includes $648,000 for Basic Services, $96,000 for Allowances, and $70,000 for Supplemental Services totaling $814,000. These projects have been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

JJ-6. Additional Funding - Sandpiper Elementary School - Sunrise - SMART Program Renovations - Project No. P.001924 (Supporting Docs)

Approve the request for additional funding for Sandpiper Elementary School, SMART Program Renovations, Project No. P.001924, in the amount of $452,942.

General Overview: See Executive Summary (Exhibit 1).

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018) in the amount of $469,000. There is an additional impact to the project budget of $452,942 which will come from the Capital Projects Reserve. The new project budget will be $921,942.

JJ-7. Change Order #1 - McNicol Middle Magnet & STEM School (f.k.a. McNicol Middle School) - Hollywood - FHP Tectonics Corp. - SMART Program Renovations - Project No. P.001941 (Supporting Docs)

Approve Change Order #1, McNicol Middle Magnet & STEM School - FHP Tectonics Corp., Project No. P.001941, in the amount of $23,508 and an increase in contract time of 120 days.

Change Order #1 $23,508 / 120 days

McNicol Middle Magnet & STEM School

FHP Tectonics Corp.

SMART Program Renovations

Project No. P.001941

Refer to Exhibits 1 and 2 for detailed information.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

JJ-8. Construction Services Agreement (Construction Manager for CMAR Services) - Thornton Construction Company, Inc. - Stranahan High School - Fort Lauderdale - New Cafeteria Addition and Renovation - Project No. P.002163 - RFQ 19-062C (Supporting Docs)

Approve the recommendation to award the above Construction Services Agreement for the Lump Sum Pre-Construction Award Amount of $58,085 and the Construction Manager's Fee of 5% Vendor Awarded: Thornton Construction Company, Inc.

Minority/Women Business Enterprise Vendor(s): 20% participation for Pre-Construction services; Commitment of 30% participation for future construction services.

Scope of Work: See Executive Summary (Exhibit 1).

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of this Construction Services Agreement is $58,085. This project has been appropriated in the Adopted District Educational Facilities Plan (September 5, 2018). There is no impact to the project budget.

K. OFFICE OF FINANCIAL MANAGEMENT

K-1. Interim Financial Statements for the Period Ended September 30, 2018 (Supporting Docs)

Approve the Interim Financial Statements for the Period Ended September 30, 2018.

Financial Statements are submitted to the School Board pursuant to the State Board Administrative Rule 6A-1.008. As of September 2018, the fund balance as a percentage of the projected revenues was 3.61% and fund balance, excluding Charter Schools' revenues was 4.26%.

There is no additional financial impact to the District.

KK. OFFICE OF FINANCIAL MANAGEMENT

L. OFFICE OF PORTFOLIO SERVICES

L-1. Release of Declaration of Restrictive Covenants Regarding Land Use Plan Amendment PC 06-23 and PC 07-2 (Supporting Docs)

Approve the Release of Declaration of Restrictive Covenants regarding the voluntary mitigation commitment for Land Use Plan Amendment (LUPA) PC 06-23 and PC 07-2, Pineapple Grove Properties, LTD.

In 2006, School District staff reviewed the application for LUPA 06-23, proposed by Pineapple Grove Properties, LTD (aka Toscana Park Villas) for the development of 136 townhouse units located in the City of Margate.

See Supporting Docs for continuation of Summary Explanation and Background.

This item has been reviewed and approved as to form and legal content by the Office of the General Counsel. The Release will be executed and recorded by Broward County after School Board approval.

There is no financial impact to the District.

L-2. Declaration of Sixty-Five (65) Portables Located at Several School Campuses as Surplus (Supporting Docs)

Approve the declaration of sixty-five (65) portables located at several school campuses as surplus with the intent to dispose (demolition) of the portables.

Section 1013.28(2) and 274.05, Florida Statutes, directs school districts to dispose of tangible property that is obsolete, or the continued use of which is uneconomical, inefficient, or which serves no useful function.

See Supporting Docs for continuation of Summary Explanation and Background.

Declaring these portables as surplus does not have a financial impact. It should be noted that funding would be specifically requested to enable their subsequent demolition.

L-3. Transfer of Dillard Community Center (Museum) to Walker Elementary School (Supporting Docs)

Authorization to conduct a spot survey to amend the Educational Plan Five Year Survey Report 2015-2020 (Plant Survey) to transfer Dillard Community Center (Museum) to Walker Elementary School.

Directive from the Florida Department of Education requires that spot survey(s) must be conducted to amend school district's Plant Survey to enable a different use, transfer or re-purpose of a facility.

See Supporting Docs for continuation of Summary Explanation and Background.

Declaring the Dillard community Center (Museum) parcel as part of Walker Elementary School does not have a financial impact.

L-4. Lease Agreement with the City of Sunrise, Florida (Supporting Docs)

Approve the Lease Agreement with the City of Sunrise, Florida (City) for the School Districts continued use of the City owned property.

At the August 8, 2017, School Board Operational Meeting, The School Board of Broward County, Florida (SBBC) approved the Agreement of Sale and Purchase (Agreement) between SBBC and the City for the sale of SBBC owned property formally known as the New River Circle site (Property).

See Supporting Docs for continuation of Summary Explanation and Background.

This Lease Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and will be executed by the City after SBBC approval.

There is no financial impact to the School District.

L-5. First Amendment to the Reciprocal Use Agreement with the City of Sunrise, Florida (Supporting Docs)

Approve the First Amendment to the Reciprocal Use Agreement (RUA) with the City of Sunrise, Florida (City) for the City's use of School District facilities at no cost for their 2019 Summer Camp and Basketball programs.

At the August 8, 2017, School Board Operational Meeting, The School Board of Broward County, Florida (SBBC) approved the Agreement of Sale and Purchase (Agreement) between SBBC and the City for the sale of SBBC owned property formally known as the New River Circle site (Property).

See Supporting Docs for continuation of Summary Explanation and Background.

This First Amendment to the RUA has been reviewed and approved as to form and legal content by the Office of the General Counsel and will be executed by the City after SBBC approval.

There is no financial impact to the School District.

LL. OFFICE OF PORTFOLIO SERVICES

LL-1. Second Amendment to the Educational Mitigation Agreements - Broward County Land Use Text Amendment PCT 04-2 (Supporting Docs)

Approve the Second Amendment to the Educational Mitigation Agreements in connection with Broward County Land Use Text Amendment PCT 04-2 as amended by PCT 06-1, PCT 13-2, PCT 16-2 and PC 17-4/PCT 17-2 as proposed by the City of Pembroke Pines.

Approval of the Second Amendment to the Educational Mitigation Agreements in connection with Broward County Land Use Text Amendment PCT 04-2, as amended by PCT 06-1, PCT 13-2, PCT 16-2 and PC 17-4/PCT 17-2 is being requested by the City of Pembroke Pines to enable the inclusion of 374 additional multi-family residential units.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel and will be signed by Broward County after School Board approval.

There is an estimated $418,124 ($148,022 above the school impact fees due for the units) positive financial impact to the District from the payment of mitigation fees due as delineated in the Agreement.

LL-2. Contract for Use of Facilities and First Amendment to Contract - Coral Springs Center for the Arts (Supporting Docs)

Approve the Contract for Use of Facilities and First Amendment to Contract between The School Board of Broward County, Florida (SBBC) and Professional Facilities Management, Inc., for use of the Coral Springs Center for the Arts to host SBBC All County Concert Events.

SBBC will use the Coral Springs Center for the Arts to host the All County Concert Events for the 2018-2019 school year.

See Supporting Docs for continuation of Summary Explanation and Background.

These Contracts have been reviewed and approved as to form and legal content by the Office of the General Counsel and signed by Professional Facilities Management.

The financial impact to the School District is $17,000 which is $3,000 less than the amount the School District paid last year. The source of funding will come from the Applied Learning Department budget.

ATTORNEY CLIENT SESSION(S)

The General Counsel's Office has requested attorney-client sessions for this School Board meeting.  The sessions have been scheduled for 12:45 p.m. to discuss settlement negotiations and/or strategy relative to the following pending litigation:

First Session:  The School Board of Broward County, Florida vs. Riverlands, LLC, a Florida Limited Liability Company, Case No. 16-017813 (08), before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida.  The following persons will attend this attorney-client session: School Board Members Nora Rupert, Chair; Heather P. Brinkworth, Vice Chair; Robin Bartleman; Abby M. Freedman; Patricia Good; Donna P. Korn; Laurie Rich Levinson; Ann Murray; Dr. Rosalind Osgood; Robert W. Runcie, Superintendent of Schools; Oscar E. Soto, Esq.; Felena Talbott, Esq.; Thomas C. Cooney, Esq.; and Barbara J. Myrick, Esq.

Second Session: Johnson Controls, Inc., Plaintiff vs. The School Board of Broward County, Florida and Safeco Insurance Company of America, Defendants and The School Board of Broward County, Florida, Counter-Plaintiff vs. Johnson Controls, Inc., Counter-Defendant, Case No. 11-CA-011312 (06).  The following persons will attend this attorney-client session: School Board Members Nora Rupert, Chair; Heather P. Brinkworth, Vice Chair; Robin Bartleman; Abby M. Freedman; Patricia Good; Donna P. Korn; Laurie Rich Levinson; Ann Murray; Dr. Rosalind Osgood; Robert W. Runcie, Superintendent of Schools; Oscar E. Soto, Esq.; Felena Talbott, Esq.; Thomas C. Cooney, Esq.; and Barbara J. Myrick, Esq.

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105:  Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2:  Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.