THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
OFFICE OF THE SUPERINTENDENT
Regular School Board Meeting
TUESDAY, AUGUST 21, 2018 - 10:05 A.M.
Board Room of the Kathleen C. Wright Administration Center
600 Southeast Third Avenue
Fort Lauderdale, Florida
EXPLANATION OF AGENDA FOR REGULAR MEETING
REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).
August 21, 2018
ITEMS:
EE-11. Recommendation of $500,000 or Greater - 59-051E - Social-Emotional Learning Survey, Data & Reports (WITHDRAWN)
August 20, 2018
ITEMS:
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (REVISED)
August 17, 2018
ITEMS:
EE-1. Recommendation to Approve First Amendment to Agreement 16-017V Consulting Services for Employee Benefits Program (WITHDRAWN)
EE-6. Recommendation for Additional Spending Authority - 16-037N - Travel Agency and Tour Operation Services (WITHDRAWN)
EE-12. Recommendation of $500,000 or Greater - 19-049V - Technical Contract Staffing and Consulting Services (WITHDRAWN)
CALL TO ORDER
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
MINUTES FOR APPROVAL
June 26, 2018 - Regular School Board Meeting (Supporting Docs)
August 7, 2018 - Special - Expulsions
ADDED / CHANGED ITEMS
CLOSE AGENDA
SPECIAL PRESENTATIONS (Non-Board Items)
Resolution in Support of Attendance Awareness Month (Resolution #19-09) (SPECIAL ORDER - 10:30 A.M.) (Board Item #A-1)
Board Member(s) - A. Murray
Presenter(s) - Phillip Shaver, Noel Hyatt, Layne Polakoff
Resolution in Support of International Overdose Awareness Day, August 31, 2018 (Resolution #19-03) (SPECIAL ORDER - 10:45 A.M.) (Board Item #A-1)
Board Member(s) - Heather Brinkworth, Dr. Rosalind Osgood
Presenter(s) - Tom Albano, Michaelle Valbrun-Pope
Kids and the Power of Work (KAPOW) Awards Recognition (SPECIAL ORDER - 11:00 A.M.)
Board Member(s) - A. Murray
Vocabulary.Com (SPECIAL ORDER - 11:15 A.M.)
Board Member(s) - Nora Rupert
Presenter(s) - Darryl Diamond
Recognition of Junior Achievement South Florida (SPECIAL ORDER - 11:30 A.M.)
Board Member(s) - Laurie Rich Levinson, Dr. Rosalind Osgood
Presenter(s) - Laurie Sallarulo
REPORTS
Broward County Association of Student Councils and Student Advisor to the Board
Broward County Council PTAs/PTSAs
Broward Education Foundation
District Advisory Council
Diversity Committee
Employee Unions/Groups
ESE Advisory Council
ESOL Leadership Council
Facilities Task Force
Gifted Advisory Council
Human Relations Committee
Parent Community Involvement Task Force
Supplier Diversity & Outreach Program Advisory Committee
Technology Advisory Committee
CONSENT AGENDA
REPORTS CONTINUED
Board Members
Superintendent
SPEAKERS
12:00 P.M. (Public Speakers listed on the August 21, 2018, Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)
1. Ronald B. Barish
2. Chris Kapish
3. Anna Fusco
4. James Herard
5. Shafeza Moonad
6. Liz Shurak
7. Paula Jostad
8. Richard Reece
9. Tiffany Lawson
10. Deven Lee
ITEMS
Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.
G. OFFICE OF HUMAN RESOURCES
G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2018-2019 School Year (Supporting Docs)
Approve the personnel recommendations for the 2018-2019 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Teacher Approvals
2. Substitute/Temporary Hourly Teachers
3. Instructional Leaves
There will be no financial impact to the School District. Funding for the positions have been allocated in the school
and department budgets.
G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)
Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/ policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Instructional Employees include the following items:
1. Instructional Resignations and Retirements and Layoffs
2. Instructional Suspensions and Terminations and Released During Probationary Period
There will be no financial impact to the School District.
G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2018-2019 School Year (Supporting Docs)
Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations for Non-Instructional Employees include the following sections:
1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)
2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees
3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)
4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments
5. Reassignment of Current School-Based and District Managerial Appointments
6. School-Based Managerial Personnel Recommended Appointments
7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel
8. School-Based and District Managerial Leave(s)-Layoff(s)
9. Salary Adjustment
Funding has been budgeted in the 2018-2019 school/fiscal year for all appointments through June 30, 2019.
G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2018-2019 School Year (Supporting Docs)
REVISED
Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.
The Personnel Recommendations include the following items:
Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)
Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)
Managerial and Professional/Technical Resignation(s)/Retirement(s)
Managerial and Professional/Technical Suspension(s)/Termination(s)
Non-Instructional Discipline
Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.
There is no financial impact to the School District. There is no financial impact to the School District.
G-5. Supplemental Pay Positions 3 (Supporting Docs)
Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.
Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type.The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.
Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2019.
GG. OFFICE OF HUMAN RESOURCES
A. RESOLUTIONS
A-1. Miscellaneous Resolutions for 2018-2019, Resolutions 19-03 through 19-95 (Supporting Docs)
Adopt Resolutions as presented to the School Board.
To assist schools with planning for their school year, and to allow schools the opportunity to incorporate Resolutions into their daily curriculum, it was determined that most Resolutions should be approved at an August School Board Meeting. The School Board will continue to acknowledge the Resolutions during the month in which they occur.
There is no financial impact to the District.
AA. RESOLUTIONS
AA-1. Resolution No. 19-96 - Tax Anticipation Notes, Series 2018 (Supporting Docs)
SPECIAL ORDER - 12:30 P.M.
Adopt Resolution No. 19-96 - Tax Anticipation Notes, Series 2018, which authorizes and provides for the issuance, sale and application of the proceeds of not to exceed $125,000,000.00 aggregate principal amount of Tax Anticipation Notes, Series 2018.
Tax Anticipation Notes (TANs) are issued by the District pursuant to Section 1011.13 of the Florida Statutes. TANs are a form of short term borrowing (for a period of less than a year) supported by property tax revenues and are issued to overcome an expected General Fund cash flow deficiency during the first half of the current fiscal year. This borrowing occurs because of the timing of the receipts of property tax compared to the timing of expenditures.
See Supporting Docs for continuation of Summary Explanation and Background.
The attached documents have been reviewed and approved as to form and legal content by Bond Counsel.
The District will incur costs of issuance (approximately $130,000, already budgeted) and will generate interest income of approximately $100,000 in the current market environment.
AA-2. Resolution No. 19-97 - Certificates of Participation (COPs), Series 2018A - Refunding 2015C Floating Rate Note (FRN) (Supporting Docs)
SPECIAL ORDER - 12:30 P.M.
Adopt Resolution No. 19-97 - Certificates of Participation (COPS), Series 2018A - Refunding 2015C Floating Rate Note (FRN).
The District has two (2) variable rate Certificates of Participation (COPs) financings outstanding. The nature of these financings is that every three (3) years the structure of the financing is reviewed and conditions are negotiated (commonly referred to as remarketing). The COPs Series 2015C, in the par amount $65 million, must be renegotiated by September 2018.
See Supporting Docs for continuation of Summary Explanation and Background.
The attached documents have been reviewed and approved as to form and legal content by Bond Counsel.
The District will incur costs of issuance (approximately $220,000, already budgeted in the Treasurer's Office Budget).
B. BOARD MEMBERS
BB. BOARD MEMBERS
CC. BOARD POLICIES
CC-1. Proposed Revised Job Description for the Automotive and Truck Mechanic (Journeyperson) Position (Supporting Docs)
Adopt the proposed revised job description for the Automotive and Truck Mechanic (Journeyperson) position. This is the Final Reading.
The job description for the Automotive and Truck Mechanic (Journeyperson) position, is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on July 4, 2018. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.
CC-2. Proposed Revised Job Description for the Specialist, Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) - Early Childhood Education Position (Supporting Docs)
Adopt the proposed revised job description for the Specialist, Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) - Early Childhood Education position. This is the Final Reading.
The job description for the Specialist, Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) - Early Childhood Education, is being revised to better align the title, qualifications and primary performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on July 4, 2018. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.
CC-3. Proposed New Job Description for the Senior Specialist, Head Start / Early Head Start Compliance Position (Supporting Docs)
Adopt the proposed new job description for the Senior Specialist, Head Start / Early Head Start Compliance position. This is the Final Reading.
The job description for the Senior Specialist, Head Start / Early Head Start Compliance, is being created to ensure that all Head Start / Early Head Start and VPK compliance requirements are met. The job description defines the performance responsibilities, minimum education and experience required to perform successfully. The job description was publicized for rule adoption in compliance with Florida Statutes on July 4, 2018. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
The financial impact associated with this item ranges from $84,741 to $117,845. The source of funding is the Head Start Grant. See the Executive Summary for additional information on the expense associated with staffing this position.
CC-4. Proposed Revised Job Description for the Supervisor, Head Start Family Services Position (Supporting Docs)
Adopt the proposed revised job description for the Supervisor, Head Start Family Services position. This is the Final Reading.
The job description for the Supervisor, Head Start Family Services, is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on July 4, 2018. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.
CC-5. Proposed Revised Job Description for the School Nurse - Exceptional Student Centers or Schools with ESE Clusters, Head Start, Full Service School Programs Position (Supporting Docs)
Adopt the proposed revised job description for the School Nurse - Exceptional Student Centers or Schools with ESE Clusters, Head Start, Full Service School Programs Position. This is the Final reading.
The job description for the School Nurse - Exceptional Student Centers or Schools with ESE Clusters, Head Start, Full Service School Programs position, is being revised to include updates to the job title and to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on July 4, 2018. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.
CC-6. Proposed Revised Job Description for the Licensed Practical Nurse I, II, III/Medically Complex Exceptional Students Position (Supporting Docs)
Adopt the proposed revised job description for the Licensed Practical Nurse I, II, III/Medically Complex Exceptional Students Position. This is the Final reading.
The job description for the Licensed Practical Nurse I, II, III/Medically Complex Exceptional Students position is being revised to better align the title, qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on July 4, 2018. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center
There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.
CC-7. Proposed Revised Job Description for the Assistant Program Manager, Nutrition Education and Training Position (Supporting Docs)
Approve the proposed revised job description for the Assistant Program Manager, Nutrition Education and Training Position. Approval is requested to advertise the position after the first reading. This is the First Reading.
The job description for the Assistant Program Manager, Nutrition Education and Training position, is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on August 1, 2018. See attached Executive Summary.
Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.
There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.
DD. OFFICE OF THE CHIEF AUDITOR
E. OFFICE OF STRATEGY & OPERATIONS
E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)
Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.
The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on July 18, 2018, to review staff's recommendations concerning pre-qualification applications.
There is no financial impact to the District.
E-2. Supplier Diversity Outreach Program Report as of July 25, 2018 (Supporting Docs)
Receive Supplier Diversity Outreach Program (SDOP) Report.
The SDOP report provides The School Board of Broward County, Florida, an update on the continual progress of the program.
There is no financial impact to the District.
E-3. Recommendation to Approve Second Amendment to Agreement - 16-004V - Third Party Administrator for Tax Sheltered Annuities for School Board Employees (Supporting Docs)
Approve the Second Amendment to Agreement for the above referenced Request for Proposal Contract Term: January 1, 2019 through December 31, 2019, 1 Year; User Department: Benefits; Award Amount: None; Awarded Vendor(s): TSA Consulting Group, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
RFP 16-004V - Third Party Administrator for Tax Sheltered Annuities for School Board Employees was awarded to TSA Consulting Group, Inc. on June 23, 2015. The initial term of the contract was from July 1, 2015 through December 31, 2018. A First Amendment to Agreement was approved by the School Board on April 19, 2016, to amend the Parties' contract to approve a 457(b) Adoption Agreement and a 457(b) Plan Document for the Third Party Administrator for Tax Sheltered Annuities' products.
The Second Amendment to Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District; administrative fees are paid by the contracted TSA vendors directly to TSA Consulting Group, Inc.
E-4. Recommendation to Approve Third Amendment to Agreement - 16-005V - Retirement Plan Administration and Investment Management Services for School Board Employees (Supporting Docs)
Approve the Third Amendment to the Agreement for the above-referenced Request for Proposal (RFP). Contract Term: January 1, 2019 through December 31, 2019, 1 Year; User Department: Benefits Department; Award Amount: None; Awarded Vendor(s): BENCOR, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The contract for RFP 16-005V - Retirement Plan Administration and Investment Management Services was awarded to BENCOR, Inc. on May 19, 2015. The term of the initial contract period was July 1, 2015 through December 31, 2018, with an option for two (2) one (1) year renewals.
The Third Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District.
E-5. Recommendation to Approve First Amendment to Agreement - 18-010V - Voluntary Supplemental Insurance for School Board Employees (Supporting Docs)
Approve the First Amendment to Agreement for the above-referenced Request for Proposal (RFP) BMG Money, Inc. Contract Term: January 1, 2018 through December 31, 2020, 3 Years; User Department: Benefits; Award Amount: None; Awarded Vendor(s): AFLAC; BMG Money, Inc.; Texas Life Insurance Company; U.S. Legal Services, Inc.; Washington National Insurance Company; Small/Minority/ Women Business Enterprise Vendor(s): None.
RFP 18-010V - Voluntary Supplemental Insurance for School Board Employees was awarded to AFLAC, BMG Money, Inc., Texas Life Insurance Company, U.S. Legal Services, Inc., and Washington National Insurance Company on August 22, 2017.
The First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
There is no financial impact to the District. Premiums are paid by School Board employees who elect to enroll in these plans.
EE. OFFICE OF STRATEGY & OPERATIONS
EE-1. Recommendation to Approve First Amendment to Agreement 16-017V Consulting Services for Employee Benefits Program (Supporting Docs)
WITHDRAWN
Approve the First Amendment to Agreement for the above-referenced Request for Proposal (RFP). Contract Term: January 1, through December 31, 2019, 1 Year; User Department: Benefits; Award Amount: $550,000; Awarded Vendor(s): Gallagher Benefit Services, Inc.; Small/Minority/Women's Enterprise Vendor(s): HP Office Products, Inc.; S. Davis and Associates, P.A.
The contract for RFP 16-017V Consulting Services for Employee Benefits Program was awarded to Gallagher Benefit Services, Inc. on August 18, 2015. The term of the initial contract period was January 1, through December 31, 2017, with an option for two (2) one (1) year renewals. This request is to approve the First Amendment to Agreement. The first renewal contract term is January 1, through December 31, 2019.
The First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District for 2019 will be $550,000. The funding for this RFP will come from the Fringe Benefits Clearing Account. Gallagher Benefit Services has agreed to hold their rates flat for January 1, through December 31, 2019; therefore, there is no additional cost impact to the School Board for 2019.
EE-2. First Amendment to Agreements - 17-010V - Group Dental Insurance and Group Vision Insurance for School Board Employees (Supporting Docs)
Approve the First Amendment to Agreements for the above-referenced Request for Proposal (RFP) for Aetna Life Insurance Company; CompBenefits Company; CompBenefits Insurance Company; Metropolitan Life Insurance Company. Contract Term: January 1, 2017 through December 31, 2019, 3 Years; Award Amount: $5,400,000; Small/Minority/Women Business Enterprise Vendor(s): None.
See Supporting Docs for continuation of Requested Action.
RFP 17-010V - Group Dental Insurance and Group Vision Insurance for School Board Employees was awarded to Aetna Life Insurance Company, CompBenefits Company and CompBenefits Insurance Company and Metropolitan Life Insurance Company on July 26, 2016.
See Supporting Docs for continuation of Summary Explanation and Background.
The First Amendment to Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact for 2019 is $5,400,000. The funding for this RFP will come from the Fringe Benefits Clearing Account. The financial impact represents an estimated contract value, however, the amount authorized will not exceed the estimated contract award amount.
EE-3. Recommendation to Approve Second Amendment to Agreement -15-003P - Administration of Flexible Spending Accounts for School Board Employees (Supporting Docs)
Approve the Second Amendment to Agreement for the above-referenced Request for Proposal (RFP). Contract Term: January 1, 2019 through December 31, 2019, 1 Year; User Department: Benefits; Award Amount: $75,000; Awarded Vendor(s): PayFlex Systems USA, Inc.; Small/Minority/Women's Business Enterprise Vendor(s): None.
RFP 15-003P for the Administration of Flexible Spending Accounts was awarded to PayFlex Systems USA, Inc. on September 16, 2014. The term of the initial contract period was January 1, 2015 through December 31, 2017, with the option for two (2) one (1) year renewals. The First Amendment to Agreement to renew the contract for the period of January 1, 2018 through December 31, 2018, was approved by the School Board on August 22, 2017.
The Second Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The financial impact to the District for 2019 will be approximately $75,000. The funding has already been allocated within the Fringe Benefits Clearing Account; therefore, this item does not present additional cost to the School Board for 2019.
EE-4. Recommendation to Approve First Amendment to Agreement - 16-057V - Group Disability Coverage for School Board Employees (Supporting Docs)
Approve the First Amendment to Agreement for the above-referenced Request for Proposal (RFP). Contract Term: January 1, 2019 through December 31, 2019, 1 Year; User Department: Benefits; Award Amount: $3,400,000; Awarded Vendor(s): Metropolitan Life Insurance Company; Small/Minority/Women Business Enterprise Vendor(s): More Financial Services, Inc.
RFP 16-057V - Group Disability Coverage for School Board Employees was awarded to Metropolitan Life Insurance Company on November 17, 2015. The original term of this contract was from January 1, 2016 through December 31, 2018. This request is to approve the First Amendment to Agreement and contract renewal for the term as stated in the Requested Action.
This First Amendment to the Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District for 2019 will be approximately $3,400,000, which includes a $270,000 annual increase of nine (9) percent. The funding for this contract will come from the Fringe Benefits Clearing Account. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-5. Recommendation of $500,000 or Greater - 19-061R - HVAC-R Parts & Supplies (Supporting Docs)
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: October 1, 2018 through June 30, 2020, 1 Year, 8 Months; User Department: Physical Plant Operations (PPO); Award Amount: $1,845,000; Awarded Vendor(s): Allied Controls, Inc., Daikin Applied Americas, Inc., Design Controls, inc., Economic Electric Motors, Inc., Energy Control Technologies, Inc., Integrated Cooling Solutions, LLC, Johnstone Supply, Inc., Jascko Corp., Trane U.S., Inc., World Electric Supply, inc.: Small/Minority/Women Business Enterprise Vendor(s): Allied Controls, Inc.
The School Board of Broward County, Florida (SBBC), received twelve (12) bids for this ITB. The purpose of this bid is to purchase HVAC-R parts and supplies to replace, repair, and maintain air conditioning, heating, refrigeration, and ventilation equipment throughout the District in order to provide a comfortable and safe environment.
The estimated financial impact to the District will be of $1,845,000. The funding source will come from PPO's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-6. Recommendation for Additional Spending Authority - 16-037N - Travel Agency and Tour Operation Services. (Supporting Docs)
WITHDRAWN
Approve an increase in spending authority for the above Request for Proposal (RFP). Contract Term: October 21,2015 through December 31, 2018; 3 Years, 2 Months; User Department: District-wide; New Award Amount: $1,705,000. Awarded Vendor(s): 16; Small/Minority/Women Business Enterprise Vendor(s): 4.
See Supporting Docs for continuation of Requested Action.
On October 21, 2015, The School Board of Broward County, Florida (SBBC), approved the award for RFP 16-037N - Travel Agency and Tour Operation Services. The purpose of this RFP was to select qualified vendors to organize educational travel packages, including airfare, charter buses, and hotel accommodations, and for educational, athletic and/or recreational purposes.
See Supporting Docs for continuation of Summary Explanation and Background.
The estimated financial impact to the District will be $220,000. The Contract award amount was $1,485,000. The request is to increase the spending authority by 220,000, bringing the new contract value to $1,705,000. The funding source will come from various locations' operating budgets and Grants. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-7. Recommendation to Approve First Amendment - 58-151V - Embry-Riddle Aeronautical University (ERAU) (Supporting Docs)
Approve the recommendation to award the above First Amendment to Agreement. Contract Term: January 1, 2018 through June 30, 2020, 2 Years and 5 Months; User Department: Career, Technical, Adult & Community Education (CTACE); Additional Requested Amount: $18,216; New Award Amount: $36,247; Awarded Vendor(s): Embry-Riddle Aeronautical University (ERAU): Small/Minority/Women Business Enterprise Vendor(s): None.
This agreement will give Career and Technical Education (CTE) students access to College Level curriculum and College Credit through a Concurrent enrollment model. Students passing these college courses will earn an ERAU college credit that can be transferred to any Florida University. Embry Riddle will fund teacher training, teacher certification, course curriculum, course materials, and required technology and equipment to run the courses.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $18,216. The contract award amount was for $18,031. The request is to increase the spending authority by $18,216 bringing the new contract value to $36,247. The funding source will come from the CTACE Department budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-8. Recommendation of $500,000 or Greater - 19-037V - Developing Personalized Learning in Select Schools (Supporting Docs)
Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: August 21, 2018 through February 28, 2020, 1 Year, 6 Months; User Department: Innovative Learning; Award Amount: $646,000; Awarded Vendor(s): Education Elements, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The intent of this Agreement is to provide personalized learning support and consultation working with multiple schools throughout the District to change school culture, deliver assistance and expertise in the transition from traditional teaching and learning environments toward individual student pathways, and professional development that will build internal capacity at each school site. By following this format, at the end of the eighteen (18) month engagement, the District will have twelve (12) personalized learning demonstration schools to help scale this educational model across the District.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $646,000. The funding source will come from the Digital Classrooms Plan that is included in I&T Department’s budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-9. Recommendation of $500,000 or Greater - 18-209T - Tree Removal & Pruning Services (Supporting Docs)
Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: August 21, 2018 through June 30, 2021, 3 Years; User Department: Physical Plant Operations (PPO); Award Amount:$1,410,000; Awarded Vendor(s): All County Tree & Landscape Co., Inc., Custom Tree Care, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida (SBBC), received three (3) proposals for RFP 18-209T - Tree Removal & Pruning Services. This Bid covers the pruning and trimming of all sites of the District, as well as miscellaneous services for tree removal, which are performed to eliminate dead and dying trees as well as those that have become hazardous.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $1,410,000. The funding source will come from the PPO's operating budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-10. Recommendation for Additional Spending Authority -17-081T - Automotive Batteries (Supporting Docs)
Approve an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: December 21, 2016 through December 21, 2018; 2 Years; User Department: Student Transportation & Fleet Services: Additional Requested Amount: $41,000; New Award Amount: $261,000; Awarded Vendor(s): Diesetron Pacific d/b/a Battery Sales USA; Small/Minority/Women Business Enterprise Vendor(s): None.
The School Board of Broward County, Florida, received ten (10) proposals in response to ITB 17-081T - Automotive Batteries. ITB 17-081T provides the Student Transportation & Fleet Services the ability to purchase batteries for the District's fleet of buses and white vehicles.
The estimated financial impact to the District will be $41,000. The contract award amount was for $220,000. The request is to increase the spending authority by $41,000 bringing the new contract value to $261,000. The funding source will come from the department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
EE-11. Recommendation of $500,000 or Greater - 59-051E - Social-Emotional Learning Survey, Data & Reports (Supporting Docs)
WITHDRAWN
Approve the recommendation to award the above Agreement. Contract Term: August 21, 2018 through August 20, 2019, 1 Year; User Department: Student Assessment and Research; Award Amount: $567,441; Awarded Vendor(s): Panorama Education, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.
This request is to approve the Agreement with Panorama Education, Inc. to provide an online platform allowing electronic surveys of students, staff and parents to gather data about social and emotional learning, outcomes, culture and assess disadvantaged regions and will be funded through the School Emergency Response to Violence (SERV) Grant, extended by the Federal Government to districts who have faced tragic situations such as the Stoneman Douglas shooting. Panorama will also support the Remaining Middle Grades initiative.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.
The estimated financial impact to the District will be $567,441. The funding source is the SERV Grant. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.
EE-12. Recommendation of $500,000 or Greater - 19-049V - Technical Contract Staffing and Consulting Services (Supporting Docs)
WITHDRAWN
Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: September 1, 2018, through August 31, 2020, 2 Years; User Department: Information & Technology; Award Amount: $4,800,000; Awarded Vendor(s): 39; Small/Minority/Women Business Enterprise Vendor(s): 4 Best Business Corp.; A & Associates; Beacon Systems, Inc.; C&C International Computers & Consultants, Inc.; Millennium Technology Group, LLC; Ranger Technical Resources, Inc.; Vitaver & Associates.
The School Board of Broward County, Florida, received forty-four (44) bids for ITB 19-049V. This Bid will be used to contract with temporary technical firms to provide services that include but are not limited to: project management, system analysis, system design, and computer programming, operations, wide-area network assistance, and staff training services.
The estimated financial impact will be $4,800,000. The funding source will come from the departments' operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.
F. OFFICE OF ACADEMICS
FF. OFFICE OF ACADEMICS
H. OFFICE OF THE GENERAL COUNSEL
HH. OFFICE OF THE GENERAL COUNSEL
I. OFFICE OF THE SUPERINTENDENT
II. OFFICE OF THE SUPERINTENDENT
II-1. Broward Metropolitan Planning Organization (MPO) Membership Fee (Supporting Docs)
Approve the Broward Metropolitan Planning Organization (MPO) Membership Fee.
The Broward Metropolitan Planning Organization serves to influence the expenditure of federal and state funds to provide a regional transportation system that ensures a safe and efficient mobility of people and goods, optimizes transportation opportunities and enhances our community's environmental and economic wellbeing.
See Supporting Docs for Continuation of Summary Explanation and Background.
The Financial Impact to the School Board is $17,317.00. The source of funding is the School Board Members' budget.
J. OFFICE OF FACILITIES & CONSTRUCTION
JJ. OFFICE OF FACILITIES & CONSTRUCTION
JJ-1. Termination for Convenience of the Professional Services Agreement - LIMCO, LLC (f.k.a. LIMCO Engineering, Inc.) - Pkg B: Sheridan Technical HS - P.002128 - Deerfield Beach HS - P.002134 - SMART Program Renovations - RFQ 19-015C (Supporting Docs)
Approve the termination for convenience of the Professional Services Agreement with LIMCO, LLC, Package B: Sheridan Technical High School, Project No. P.002128, and Deerfield Beach High School, Project No. P.002134, SMART Program Renovations, RFQ 19-015C.
CBRE | Heery recommends termination of the above-referenced Professional Services Agreement (the "Agreement") for convenience pursuant to Article 10.2.1 of the Agreement. LIMCO, LLC received advanced written notice of this recommendation action in accordance with the terms of the Agreement.
This Board Item has been approved as to form and legal content by the Office of the General Counsel.
These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). LIMCO, LLC shall be paid in accordance with Article 10.2.5.
JJ-2. GMP 1 Final Change Order/Final Acceptance/Final Retainage Release - Stranahan High School - Fort Lauderdale - Gilbane Building Company - Single Point of Entry - Project No. P.001683 (Supporting Docs)
Approve GMP 1 Final Change Order/Final Acceptance/Final Retainage Release, Stranahan High School, Gilbane Building Company, Single Point of Entry, Project No. P.001683, for a credit in the amount of $39,740 and no change in contract time.
Change Order #1 ($39,740) / 0 days
Stranahan High School
Gilbane Building Company
Single Point of Entry
Project No. P.001683
Refer to Exhibits 1 and 2 for detailed information.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.
JJ-3. First Amendment to Professional Services Agreement - M.C. Harry and Associates, Inc. - Miramar High School - Miramar - Project No. P.002003 - SMART Program Renovations - RFQ 18-037C (Supporting Docs)
Approve the First Amendment to the Professional Services Agreement dated November 7, 2017, with M.C. Harry and Associates, Inc., Miramar High School, Project No. P.002003, SMART Program Renovations, RFQ 18-037C, in the amount of $74,075.
Purpose of the Amendment: See Executive Summary (Exhibit 1).
This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.
This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2016). There is no current impact to the project budget. There is a potential future impact to the project budget based on the additional scope approved in this item.
K. OFFICE OF FINANCIAL MANAGEMENT
KK. OFFICE OF FINANCIAL MANAGEMENT
L. OFFICE OF PORTFOLIO SERVICES
LL. OFFICE OF PORTFOLIO SERVICES
LL-1. Recreation Lease Agreement between The School Board of Broward County, Florida and the City of Margate (Supporting Docs)
Approve the Recreation Lease Agreement between The School Board of Broward County, Florida (SBBC) and the City of Margate for Margate Middle School.
The current Lease Agreement between SBBC and the City of Margate for Margate Middle School was entered into on September 7, 1978 and is set to expire on September 6, 2018.
See Supporting Docs for continuation of Summary Explanation and Background.
This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed by the City of Margate after School Board approval.
There is a positive financial impact of One Dollar ($1.00) in annual rent payments to SBBC.
ATTORNEY CLIENT SESSION(S)
ADJOURNMENT
PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.