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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

 

OFFICE OF THE SUPERINTENDENT

 

Regular School Board Meeting

 

TUESDAY, JUNE 26, 2018 - 10:05 A.M.

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

 

EXPLANATION OF AGENDA FOR REGULAR MEETING

 

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

 

June 26, 2018

 

SPEAKERS:

3. Rebecca Dahl  (WITHDRAWN)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments, Reappointments and Leaves for the 2017-2018 and 2018-2019 School Years  (THIRD REVISION)

CC-2. The School Board of Broward County, Florida, 2018 - 2019 Organizational Chart Job Descriptions - Chief Financial Officer  (WITHDRAWN)

 

June 25, 2018

 

ITEMS:

G-1. Personnel Recommendations for Instructional Reappointments, Instructional Appointments and Leaves 2018 - 2019 School Year  (REVISED)

G-3. Personnel Recommendations for Non-Instructional Appointments, Reappointments and Leaves for the 2017-2018 and 2018-2019 School Years  (SECOND REVISION)

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 and 2018-2019 School Years  (SECOND REVISION)

CC-4. The School Board of Broward County, Florida, 2018-2019 Organizational Chart Job Descriptions - Chief of Staff  (REVISED)

CC-5. Proposed New Job Description for the Design Specialist, Print Graphics Position  (WITHDRAWN)

JJ-8. Construction Recommendation for Donated Services - South Florida Stucco and Exteriors, LLC - Exterior Painting of Marjory Stoneman Douglas High School
(SPECIAL ORDER – 3:00 P.M.)

 

June 21, 2018

 

SPEAKERS:

2. Trudy Jermanovich  (ADDED)

3. Rebecca Dahl  (ADDED)

4. Michael Sirbola  (ADDED)

5. Kristina Braziel  (ADDED)

6. Anna Marie Pierpont  (ADDED)

7. Terry  Lopez-Preuss - (ADDED)

8. Roosevelt McClary  (ADDED)

9. Liliana Ruido  (ADDED)

 

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments, Reappointments and Leaves for the 2017-2018 and 2018-2019 School Years  (REVISED)

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 and 2018-2019 School Years  (REVISED)

BB-2. Intended Allocation of Funds Generated by the August 28, 2018 Referendum  (ADDED)

CC-11. Approve the Proposed New Job Description for the Armed Safe School Officer, Marshal/Guardian Program   (REVISED)

JJ-7.  Second GMP Amendment to the Construction Services Agreement - Gilbane Building Company - Northeast High School - Oakland Park - SMART Program Renovations - Project No. P.001684  (POSTPONED 4/24/18 RSBM)  (ADDED/MEMO TO VOTE DOWN)

JJ-8. Construction Recommendation for Donated Services - South Florida Stucco and Exteriors, LLC - Exterior Painting of Marjory Stoneman Douglas High School  (ADDED)

 

 

CALL TO ORDER

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

MINUTES FOR APPROVAL

 

May 22, 2018 - Regular School Board Meeting (Supporting Docs)

June 12, 2018 - Special - Expulsions

 

ADDED / CHANGED ITEMS

 

CLOSE AGENDA

 

SPECIAL PRESENTATIONS (Non-Board Items)

 

Recognizing all of the Partners Involved in the Sixth Annual Autism in Flight
(SPECIAL ORDER - 10:15 A.M.)

 

      Board Member(s) - Patricia Good

 

Recognition of the 25th Anniversary of Harvest Drive, Inc.
(SPECIAL ORDER - 10:30 A.M.)

 

      Board Member(s) - Laurie Rich Levinson

      Presenter(s) - Renee Herman, Amy Freund

 

REPORTS

 

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

 

 

CONSENT AGENDA

 

REPORTS CONTINUED

 

Board Members

Superintendent

 

SPEAKERS

 

12:00 P.M.   (Public Speakers listed on the June 26, 2018, Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

 

1. Allison Hankerson Harris

2. Trudy Jermanovich  (ADDED)

3. Rebecca Dahl  (WITHDRAWN)

4. Michael Sirbola  (ADDED)

5. Kristina Braziel  (ADDED)

6. Anna Marie Pierpont  (ADDED)

7. Terry  Lopez-Preuss - (ADDED)

8. Roosevelt McClary  (ADDED)

9. Liliana Ruido  (ADDED)

 

ITEMS

 

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

 

G. OFFICE OF HUMAN RESOURCES

 

G-1. Personnel Recommendations for Instructional Reappointments, Instructional Appointments and Leaves 2018 - 2019 School Year (Supporting Docs)

 

REVISED

 

Approve the personnel recommendations for the 2018-2019 reappointments, appointments and leaves as listed in the attached Executive Summary and respective lists for instructional employees and authorize, pursuant to section 1011.60(3)(f), Florida Statutes to serve more than (10) calendar months of service. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Reappointments

2. Teacher Approvals

3. Instructional Leaves

 

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

 

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2018-2019 School Year (Supporting Docs)

 

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/ policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida

 

The Personnel Recommendations for Instructional Employees include the following items:

 

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

 

There will be no financial impact to the School District.

 

G-3. Personnel Recommendations for Non-Instructional Appointments, Reappointments and Leaves for the 2017-2018 and 2018-2019 School Years (Supporting Docs)

 

THIRD REVISION

 

SECOND REVISION

 

REVISED

 

Approve the 2017-2018 and 2018-2019 personnel recommendations for appointments, assignments, and leaves, and approve the 2018-2019 reappointments as listed on the attached Executive Summary lists and individual appointments for Non-Instructional Employees, and authorize pursuant to section 1011.60(3)(f), Florida Statutes, principals, other school site administrators, and instructional staff to serve more than ten (10) calendar months of service. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida DOE and SBBC.

 

The Personnel Recommendations for Non-Instructional Employees include the following sections:

 

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018. Funding must be budgeted in 2018-2019 fiscal year for reappointments and new hires through June 30, 2019.

 

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 and 2018-2019 School Years (Supporting Docs)

 

SECOND REVISION

 

REVISED

 

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/ policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

 

The Personnel Recommendations include the following items:

 

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

 

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

 

There is no financial impact to the School District.

 

G-5. Supplemental Pay Positions (Supporting Docs)

 

Approve the recommended supplemental pay positions of employees for the 2018-2019 school/fiscal year.

 

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2018-2019 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions. (None at this time.)

 

Funding has been budgeted in the 2018-2019 school/fiscal year for all supplements through June 30, 2019.

 

GG. OFFICE OF HUMAN RESOURCES

 

GG-1. Proposed New Salary Schedule for the Armed Safe School Officer, Marshal/Guardian Program (Companion Item to CC-11) (Supporting Docs)

 

SEE ITEM CC-11

 

Adopt the Proposed New Salary Schedule for the Armed Safe School Officer, Marshal/Guardian Program.

 

The new salary schedule for Armed Safe School Officer, Marshal/Guardian Program is being created in conjunction with the implementation of the Marshal/Guardian Program. The rates associated with this structure are specific to the Armed Safe School Officer job classification and will go into effect on July 1, 2018, upon approval by the School Board.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

(Companion Item to CC-11 - Proposed New Job Description for the Armed Safe School Officer, Marshal/Guardian Program)

 

The cost associated with staffing one Armed Safe School Officer, Marshal/Guardian Program position, will range from $37,588 to $46,578, which reflects the salary range minimum and maximum values and fringe expense (18% variable + $8,088 fixed). The source of funding for staffing the Armed Safe School Officer, Marshal/Guardian Program position will be the Safe School Categorical Fund.

 

GG-2. Agreement between College Board and The School Board of Broward County, Florida (Supporting Docs)

 

Approve the Amendment to the Chinese Guest Teacher Agreement between College Board and The School Board of Broward County, Florida, dated June 13, 2017.

 

The Amendment to the June 13, 2017 Chinese Guest Teacher Agreement between College Board and The School Board of Broward County, Florida, will enable the current guest teacher from the People's Republic of China to teach Chinese language and culture in Broward County Public Schools subject to the terms and conditions of this contract. College Board will provide $13,000 towards the teacher's salary. The Amendment to the Chinese Guest Teacher Agreement is effective through June 5, 2019. For additional information, please see the Executive Summary.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This agreement will be executed after School Board Approval.

 

Funding for the position had been allocated in the school budget.

 

A. RESOLUTIONS

 

A-1. School Boundary Committee Resolution (Supporting Docs)

 

Adopt Resolution 18-109 in support of establishing the formation and functions of the School Boundary Committee.

 

Section 1001.41 and 1001.42, Florida Statutes, give the Broward School board the power and duty of assigning students to schools. Therefore, the Broward County School Board, through the approval of the attached Resolution, shall create a School Boundary Committee to act as a District wide advisory committee to the School Board to review any necessary of desirable changes to the school attendance areas. The annual community School Boundary Process provides the opportunity for significant community input in an open and inclusive atmosphere.

 

A review of this Resolution has been completed and approved by Senior Leadership and District legal counsel.

 

The fiscal impact to the District should not exceed the funding already included in the Demographics & Student Assignments Department annual budget. The current budget includes, but is not limited to advertising, printing, and miscellaneous incidental costs associated with hosting the School Boundary Committee public meetings.

 

AA. RESOLUTIONS

 

B. BOARD MEMBERS

 

BB. BOARD MEMBERS

 

BB-1. Membership in the Council of Great City Schools for the 2018-2019 School Year (Supporting Docs)

 

Approve the renewal of the School Board's membership in the Council of the Great City Schools.

 

The Council of the Great City Schools represents over 50 large urban school districts and is recognized as one of the most effective advocacy organizations in Washington, D.C., voicing the concerns of urban public education. The Council of the Great City Schools has been enormously productive this year and remains the best and most aggressive advocate for urban schools in the nation. The Council of the Great City Schools is an organization that belongs solely to urban educators for urban education and urban children - all the time.

 

The financial impact to the District is $57,128. The source of these funds is the School Board Members' department budget.

 

BB-2. Intended Allocation of Funds Generated by the August 28, 2018 Referendum (Supporting Docs)

 

ADDED

 

Approve the intended allocation of funds that will be generated by the referendum that will be held on August 28, 2018 for The School Board of Broward County, Florida (SBBC) on a question regarding a levy of ad-valorem taxes for teacher and school related (non-administrative) staff compensation, security, and essential programs.

 

The School Board intends to allocate: (1) 72 percent or more of all available funds for compensation of teachers and school related (non-administrative) staff (including bus drivers, assistants, and food service workers); (2) up to 20 percent for security (school resource officers and security staff); (3) up to 8 percent for essential programs in our schools, such as additional guidance counselors, social workers, and behavioral staff.

 

All compensation will be subject to collective bargaining. The public will have an opportunity to comment on dispersal of funds generated prior to distribution.

 

There is no financial impact to the District.

 

CC. BOARD POLICIES

 

CC-1. The School Board of Broward County, Florida, 2018-2019 Organizational Chart Job Descriptions- Chief Student Support Initiatives (Supporting Docs)

 

Adopt the revised job description, identified through the 2018-2019 Organizational Chart, for the Division of Chief Student Support Initiatives. This is the Final reading.

 

The revised job description for the Executive Director, Student Support Initiatives position, identified through the 2018-2019 Organizational Chart for the Division of Chief Student Support Initiatives, is being submitted for adoption. The job description was publicized for rule adoption in compliance with Florida Statutes on April 29, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

The revisions to this job description represent no additional financial impact to the District. Please see attached Executive Summary.

 

CC-2. The School Board of Broward County, Florida, 2018 - 2019 Organizational Chart Job Descriptions - Chief Financial Officer (Supporting Docs)

 

WITHDRAWN

 

Adopt the new and revised job descriptions identified through the 2018 - 2019 Organizational Chart for the Division of Chief Financial Officer. This is the Final reading.

 

The new and revised job descriptions for the Assistant Director, Accounting & Financial Reporting, and the Treasury Manager, identified through the 2018-2019 Organizational Chart for the Division of Chief Financial Officer, are being submitted for adoption. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on April 29, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

The revisions to the job descriptions represent no additional financial impact to the District. Please see attached Executive Summary.

 

CC-3. The School Board of Broward County, Florida, 2018 - 2019 Organizational Chart Job Descriptions - Chief HR & Equity Officer (Supporting Docs)

 

Adopt the revised job descriptions, identified through the 2018 - 2019 Organizational Chart, for the Division of Chief Human Resources & Equity Officer. This is the Final reading.

 

The revised job descriptions for the Supervisor, Personnel Records, the Specialist, Human Resources, and the Specialist, Employee & Labor Relations positions, identified through the 2018-2019 Organizational Chart for the Chief Human Resources & Equity Officer, are being submitted for adoption. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on April 29, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

The revisions to these job descriptions represent no additional financial impact to the District. Please see attached Executive Summary.

 

CC-4. The School Board of Broward County, Florida, 2018-2019 Organizational Chart Job Descriptions - Chief of Staff (Supporting Docs)

 

REVISED

 

Adopt the new and revised job descriptions identified through the 2018-2019 Organizational Chart for the Division of Chief of Staff. This is the Final reading.

 

The new and revised job descriptions for the Director, District Administrative Services, and the Senior Plans Examiner, identified through the 2018-2019 Organizational Chart for the Division of Chief of Staff, are being submitted for adoption. The job descriptions were publicized for rule adoption in compliance with Florida Statutes on April 29, 2018 and on May 3, 2018, respectively. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

The revisions to these job descriptions represent no additional financial impact to the District. Please see attached Executive Summary.

 

CC-5. Proposed New Job Description for the Design Specialist, Print Graphics Position (Supporting Docs)

 

WITHDRAWN

 

Approve the proposed new job description for the Design Specialist, Print Graphics position. This is the First Reading.

 

The job description for Design Specialist, Print Graphics has been created in an effort to better clarify and define job duties performed by the individual responsible for developing the graphics, publication, and print work for Broward Technical Colleges. The job description was publicized for rule adoption in compliance with Florida Statutes on June 3, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-6. Proposed Revised Job Description for the Assistant Chief Building Official - Plans Position (Supporting Docs)

 

Approve the proposed revised job description for the Assistant Chief Building Official - Plans position. This is the First Reading.

 

The job description for the Assistant Chief Building Official - Plans, is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on June 3, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-7. Proposed Revised Job Description for the Assistant Director, Procurement Compliance Position (Supporting Docs)

 

Approve the proposed revised job description for the Assistant Director, Procurement Compliance position. This is the First Reading.

 

The job description for the Assistant Director, Procurement Compliance, is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on June 3, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members’ Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

CC-8. Final Adoption of Policy 4.9 Corrective Action (formerly Employee Disciplinary Guidelines) (Supporting Docs)

 

Adopt Policy 4.9 Corrective Action (formerly Employee Disciplinary Guidelines).

 

In response to the School Board's request to address various concerns related to provisions and practices outlined in the original policy, the Chief of Staff convened a cross section of internal District staff and representatives from each of the collective bargaining and meet and confer groups to enhance and clarify current practices for corrective action measures, procedural guidelines for worksite investigations, and for action conducted by the District's Special Investigative Unit (SIU).

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

CC-9. Revisions to Policy 6004 Consideration of Outside/Independent Evaluations (Supporting Docs)

 

Adopt Revised Policy 6004 Consideration of Outside/Independent Evaluations at this Final reading.

 

The School District has a responsibility to ensure that when outside/independent evaluations are used as a source of data for decisions related to a student's identification, evaluation, placement, eligibility and/or the provision of a free appropriate public education (FAPE) for exceptional student education (ESE),

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

CC-10. Revisions to Policy 6000.4 Exceptional Student Education Policies and Procedures (SP&P) 2017-2018 through 2019-2020 (Supporting Docs)

 

Adopt Revised Policy 6000.4 Exceptional Student Education Policies and Procedures (SP&P) at this Final reading.

 

Florida Statutes and State Board of Education Rules requires that School Boards adopt as policy, the Exceptional Student Education Policies and Procedures (SP&P) in order to receive Federal and State funding.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

CC-11. Approve the Proposed New Job Description for the Armed Safe School Officer, Marshal/Guardian Program (Supporting Docs)

 

REVISED

 

SEE ITEM GG-1

 

Approve the Proposed New Job Description for the Armed Safe School Officer, Marshal/Guardian Program. Approval is requested to advertise the position after the First Reading. This is the First Reading.

 

The job description for the Armed Safe School Officer, Marshal/Guardian Program has been created in accordance with Senate Bill 7026 and in support of the School Guardian program. The Armed Safe School Officer, Marshal/Guardian Program, will be responsible for providing security and safety services for the school campus. The job description was publicized for rule adoption in compliance with Florida Statutes on June 15, 2018. See attached Executive Summary.

 

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

There is no immediate financial impact associated with this item. See the Executive Summary for additional information on the expense associated with staffing this position.

 

DD. OFFICE OF THE CHIEF AUDITOR

 

E. OFFICE OF STRATEGY & OPERATIONS

 

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

 

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

 

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on May 23, 2018, to review staff's recommendations concerning pre-qualification applications.

 

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/agenda/PreQual_052318.pdf

 

There is no financial impact to the District.

 

E-2. Supplier Diversity Outreach Program Report as of June 1, 2018 (Supporting Docs)

 

Receive Supplier Diversity Outreach Program (SDOP) Report.

 

The SDOP report provides The School Board of Broward County, Florida, an update on the continual progress of the program.

 

There is no financial impact to the District.

 

E-3. Recommendation of $500,000 or Less - 18-158E - Online Electronic Store & Credit Card Payment Processing (Supporting Docs)

 

Approve the recommendation to award the above Request for Proposal (RFP). Contract Term: Board approval through July 31, 2021, 3 Years; User Department: District-wide; Award Amount: None; Awarded Vendor(s): Online School Management Systems, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

Procurement & Warehousing Services, in collaboration with the Business Support Center Department, released this competitive solicitation to replace our aging portal (eStore) that allows parents to make payments online utilizing a credit card for school activities.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-158E_OnlinePaymentSolution.pdf

 

Individuals who utilize this solution pay a fee (included in the school activity price), which is inclusive of the credit card processing and software fees. There is no cost for this solution to Broward County Public Schools.

 

E-4. Recommendation for Second Amendment to the Agreement - 59-046E - Global Citizenship e-Classroom for Middle School (Supporting Docs)

 

Approve the recommendation for the Second Amendment to Agreement. Contract Term: August 8, 2017 through June 30, 2019, 1 year, 11 months; User Department: Innovative Learning; Award Amount: None; Awarded Vendor(s): Global Cities, Inc.; Small/Minority/Women Enterprise Vendor(s): None.

 

This is used to facilitate the use of a collaborative learning tool, allowing middle school age children to learn about other cultures.

 

This Second Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District.

 

E-5. Recommendation for First Amendment to the Agreement - 59-060E - Royalty Payments for BECON's Video / Photo Content (Supporting Docs)

 

Approve the recommendation to amend the Agreement. Contract Term: July 1, 2017 through June 30, 2022, 5 Years; User Department: Broward Education Communications Network (BECON); Award Amount: None; Awarded Vendor(s): Facts on File, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

 

BECON produces original educational and instructional content for broadcast and digital distribution and generates revenue by licensing this content to other school districts and educational entities. Facts on File, Inc. is a nationally recognized K-12 educational content distributor, offering media on demand services. This mutually beneficial, non-exclusive Agreement with Facts on File, Inc. needs to be amended to reflect the correct end date.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no financial impact to the District. There is potential revenue based on the volume of viewing of BECON's original content through the vendor's distribution channels.

 

EE. OFFICE OF STRATEGY & OPERATIONS

 

EE-1. Recommendation of $500,000 or Less - 59-024V - Community Mental Health Provider Services (Supporting Docs)

 

Approve the agreements with the Community Mental Health Providers. Contract Term: July 1, 2018 through June 30, 2019; 1 Year; User Department: Exceptional Student Learning Support; Award Amount: $450,000; Awarded Vendor(s): Alternate Educational Systems, Inc.; Citrus Health Network, Inc.; Smith Community Mental Health, Inc.; Small/Minority/Women Business Enterprise: None.

 

These Agreements provide for the provision of required educational services to youth participating in residential treatment programs operated by Alternate Educational Systems, Inc., Citrus Health Network, Inc., and Smith Community Mental Health, Inc.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated financial impact to the District will be $450,000. The funding to support this educational program comes from Full-Time Equivalent (FTE) generated dollars supported by the Florida Education Finance Program. There is no additional financial impact to the District beyond the FTE funds. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-2. Recommendation of $500,000 or Less - 19-034T - Termite Extermination Services (Supporting Docs)

 

Approve the recommendation to award the above contract. Contract Term: July 1, 2018 through June 30, 2019, 1 Year; User Department: Physical Plant Operations (PPO); Award Amount: $407,100; Awarded Vendor(s): Beach Environmental Exterminating, Inc.; ABCN Services Corporation d/b/a Critter Control; Small/Minority/Women Business Enterprise Vendor(s): None.

 

The School Board of Broward County, Florida, received three (3) bids for 19-034T - Termite Extermination Services. PPO purchases termite extermination services for schools, centers, and departments throughout the District.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/19-034T_TermiteExterminationServices.pdf

 

The estimated financial impact will be $407,100. The funds to purchase termite extermination services will come from PPO's Operating Budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contact award amount.

 

EE-3. Recommendation for Renewal and Additional Spending Authority - 17-009V - School and Department Furniture (Supporting Docs)

 

Approve the first renewal and an increase in spending authority for the above Invitation to Bid (ITB). Contract Term: October 21, 2016 through September 30, 2019; 2 Years; 11 Months; User Department: Procurement & Warehousing Services; Additional Requested Amount: $3,800,000; New Award Amount: $10,170,000; Awarded Vendor(s): 20; Small/Minority/Women Business Enterprise Vendor(s): Apricot Office Interiors, Inc. See Supporting Docs for continuation of Requested Action.

 

The School Board of Broward County, Florida, received twenty-six (26) bids in response to ITB 17-009V - School and Department Furniture. This request is to renew to twenty (20) vendors that will supply classroom and office furniture to the District. This Bid includes a single-fixed percentage discount from manufacturer's catalog/list price and also includes furniture with firm-fixed pricing that is consistently purchased throughout the District. The award of ITB 17- 009V - School and Department Furniture.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/17-009V-SchoolandDepartmentFurniture.pdf

 

The estimated financial impact to the District will be $3,800,000. The contract award amount was for $6,370,000. The request is to increase the spending authority by $3,800,000 bringing the new contract value to $10,170,000. The funding source will come from the general, capital, and grant funds as well as the School Choice Enhancement Projects (SMART Program). The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

 

EE-4. Recommendation for Additional Spending Authority - 17-006V - Technical Contract Staffing and Consulting Services (Supporting Docs)

 

Approve the recommendation for additional spending authority. Contract Term: July 1, 2016 through June 30, 2019, 3 Years; User Department: District-wide; Additional Requested Amount: $600,000; New Award Amount: $5,100,000; Awarded Vendor(s): 28; Small/Minority/Women Business Enterprise Vendor(s): Cochhbha Enterprises, Inc.; Intelli ERP Software, LLC; Key Technical Resources, Inc.; Radgov, Inc.; Synchronous Solutions, Inc.

 

The District has depleted the spending authority for technical staffing and consulting services. As a result, Information & Technology is seeking a spending authority increase of $600,000. This requested additional spending authority will allow the District to continue with any technology projects that require additional staffing or consulting personnel.

 

The estimated financial impact to the District will be $600,000. The contract award amount was for $4,500,000. The request is to increase the spending authority by $600,000, bringing the new contract value to $5,100,000. The funding source will come from various operating budgets throughout the District. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-5. Recommendation of $500,000 or Less - 19-038E - Cisco Telepresence SmartNet Maintenance Renewal (Supporting Docs)

 

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: August 1, 2018 through July 31, 2021, 3 Years; User Department: BECON; Requested Amount: $335,000; Awarded Vendor: DISYS Solutions, Inc.; Small Minority Women Business Enterprise Vendor(s): None.

 

Broward Education Communication Network (BECON) maintains, supports and services the video conferencing infrastructure for the District. This request will allow continuation of Cisco SmartNet to ensure that all eligible video conferencing equipment is fully functional and reduce outages for students, teachers, and administrators for distance learning.

 

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/19-038E_CiscoSmartNetITB.pdf

 

The estimated financial impact to the District will be $335,000. The funding source is Information & Technology's Operating Budget. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

EE-6. Recommendation for Additional Spending Authority - 58-105V - Dual Enrollment Articulation University of Florida (Supporting Docs)

 

Approve the recommendation to increase the spending authority for the above Agreement. Contract Term: August 1, 2017 through July 31, 2018, 1 Year; User Department: Secondary Learning; Additional Requested Amount: $30,962; New Award Amount: $242,962; Awarded Vendor(s): The University of Florida Board of Trustees; Small/Minority/Women Business Enterprise Vendor(s): None.

 

This request is to approve the recommendation for additional spending authority for the Dual Enrollment Articulation Agreement in partnership with the University of Florida Board of Trustees to cover the additional two hundred and eight (208) credit hours needed to support the program through expiration.

 

The estimated financial impact to the District will be $30,962. The contract award amount was for $212,000. The request is to increase the spending authority by $30,962 bringing the new contract value to $242,962. The funding source will come from the Secondary Learning Department's Dual Enrollment Tuition General Fund. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

 

F. OFFICE OF ACADEMICS

 

FF. OFFICE OF ACADEMICS

 

FF-1. Amendment and Renewal to Scoliosis Screening Contract between the Florida Department of Health-Broward and The School Board of Broward County, Florida (SBBC) FOR 2018-2019 (Supporting Docs)

 

Approve the attached Amendment R3A1 to contract BW516 which was approved on September 1, 2015. Approve Contract Renewal R3 for the period of August 1, 2018 to July 31, 2019 to provide scoliosis screening for students.

 

The Full Service and Basic School Health Services funds are provided by the Florida Department of Health (FDOH) to The School Board of Broward County, Florida to provide scoliosis screenings for students each year. The original agreement and the 1st and 2nd amendment were added for further clarification.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.  This agreement will be executed after School Board approval.

 

There is a positive financial impact to the District $81,198 to provide scoliosis screenings for the School Year 2018-2019.

 

FF-2. Provider agreement between the Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC), Florida (Supporting Docs)

 

Approve the provider agreement between Early Learning Coalition (ELC) of Broward County, Florida and The School Board of Broward County (SBBC) to implement the 2018-2019 Voluntary Pre-Kindergarten (VPK) Education Program and to authorize the Superintendent of Schools or his designee to provide any electronic signatures necessary to execute the provider agreement.

 

SBBC agrees to implement the VPK Program for School Year 2018-2019 and Summer 2019. The term of this agreement will be August 15, 2018 through August 14, 2019. SBBC will provide full-day (6 hour) and half-day (3 hour) VPK instructional models. Program models include: VPK/Extended Day (3-hours); VPK/Enrichment (6 hours) that combines three (3) hours of free VPK with optional three (3) fee-based hours; VPK/Enrichment (6-hour free model that combines VPK funding with either Title I or ESLS funding). A 300-hour summer VPK program for eligible 4-year-old is also provided.

 

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This agreement will be executed after School Board approval.

 

The positive financial impact to the District is $3,379,000. There is no additional financial impact to the District.

 

H. OFFICE OF THE GENERAL COUNSEL

 

HH. OFFICE OF THE GENERAL COUNSEL

 

HH-1. Contract Renewals: Deputy General Counsels, Assistant General Counsels and Administrative Counsel (Supporting Docs)

 

Approve the amendments to Employment Agreements for Deputy General Counsels Marylin C. Batista and Robert Paul Vignola; Assistant General Counsels Thomas C. Cooney, Douglas G. Griffin, Kathelyn Jacques-Adams, Susan J. Hofstetter and Administrative Counsel Tria Lawton-Russell.

 

The current agreements with the Deputy General Counsels, Assistant General Counsels and the Administrative Counsel expire on June 30, 2018.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

The estimated financial impact for the 2.2% salary increase will generate a payroll cost of approximately $23,887 for the 2017-2018 school year, including fringe benefits. The source of funds is the General Counsel's department budget.

 

I. OFFICE OF THE SUPERINTENDENT

 

I-1. District School Safety Specialist (Supporting Docs)

 

Approve the designation of the Chief, Special Investigative Unit, as the District's School Safety Specialist.

 

The Marjory Stoneman Douglas High School Safety Act requires each district school superintendent to designate a school administrator as a school safety specialist for the district prior to July 1, 2018. The school safety specialist must earn a certificate of completion of the school safety specialist training provided by the Office of Safe Schools within one year after appointment and is responsible for the supervision and oversight for all school safety and security personnel, policies, and procedures in the school district.

 

See Supporting Docs for Continuation of Summary Explanation and Background.

 

There is no financial impact to the District.

 

I-2. Reconsideration of the Coach Aaron Feis Guardian Program (Supporting Docs)

 

Rescind the previous Board action on April 10, 2018 to not participate in the Coach Aaron Feis Guardian Program and to authorize Superintendent Robert W. Runcie to update the appropriate stakeholders that the District will now avail itself the opportunity to participate in the Guardian Program.

 

Following the discussion of the School Resource Officer (SRO) Program on Monday, June 11, 2018, it was determined the District would potentially need to avail itself of the Coach Aaron Feis Guardian Program in order to comply with the new legislation requirement for the School District to appoint at least one safe school officer at each school. The District is currently working to expand the current SRO Program. The Guardian Program will be utilized to provide a safe school officer at those schools where a SRO cannot be provided by a municipality.

 

There is no financial impact to the District.

 

II. OFFICE OF THE SUPERINTENDENT

 

II-1. New Marching Band Uniforms for Coconut Creek High School (Supporting Docs)

 

Approve a loan of $35,441.69 to assist Coconut Creek High with the purchase of 75 custom designed marching band uniforms and 2 custom designed drum major uniforms. The total cost of the uniforms is approximately $35,441.69. The source of funding for the yearly payment shall be 50% form school's internal funds and 50% school's budget.

 

The Coconut Creek High School Band program is in its 47th year of operation since the opening of the high school. The band program is at the forefront of music activity in the State of Florida and continues to set standards for Broward County Public Schools as it relates to performance excellence. Existing band uniforms are beyond reconditioning due to normal wear and tear. The new uniforms shall satisfy the school's marching band apparel needs for approximately 10 years.

 

The financial impact to The School Board of Broward County, Florida, in the form of a loan is $35,441.69. The loan will be paid back over a five-year period from school internal funds and the school's budget. The funds will come from the appropriation for School Music Loans that is centrally budgeted in General Fund as part of the FY 18-19 budget.

 

J. OFFICE OF FACILITIES & CONSTRUCTION

 

J-1. Authorization to Advertise for Bids - Ramblewood Middle School - Coral Springs - CES Engineering Services, LLC - SMART Program Renovations - Project No. P.001867 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Ramblewood Middle School, CES Engineering Services, LLC, SMART Program Renovations, Project No. P.001867.

 

Project Consultant: CES Engineering Services, LLC

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

 

J-2. Authorization to Advertise for Bids - Dr. Martin Luther King, Jr. Montessori Academy (f.k.a. Martin Luther King Elementary School) - Lauderhill - SGM Engineering, Inc. - SMART Program Renovations - Project No. P.001662 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Dr. Martin Luther King, Jr. Montessori Academy, SGM Engineering, Inc., SMART Program Renovations, Project No. P.001662.

 

Project Consultant: SGM Engineering, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

 

J-3. Authorization to Advertise for Bids - Bright Horizons Center - Pompano Beach - Song & Associates, Inc. - SMART Program Renovations - Project No. P.001974 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Bright Horizons Center, Song & Associates, Inc., SMART Program Renovations, Project No. P.001974.

 

Project Consultant: Song & Associates, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

 

J-4. Authorization to Advertise for Bids - Maplewood Elementary School - Coral Springs - M.C. Harry and Associates, Inc. - SMART Program Renovations - Project No. P.001639 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Maplewood Elementary School, M.C. Harry and Associates, Inc. SMART Program Renovations, Project No. P.001639.

 

Project Consultant: M.C. Harry and Associates, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

 

J-5. Authorization to Advertise for Bids - Lloyd Estates Elementary School - Oakland Park - Florida International Consulting Engineers Design, Inc. (FICE) - SMART Program Renovations - Project No. P.001824 (Supporting Docs)

 

Approve Authorization to Advertise for Bids, Lloyd Estates Elementary School, Florida International Consulting Engineers Design, Inc. (FICE), SMART Program Renovations, Project No. P.001824.

 

Project Consultant: Florida International Consulting Engineers Design, Inc. (FICE)

 

Scope of Work: See Executive Summary (Exhibit 1).

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

 

J-6. Authorization to Advertise Construction Management at Risk Services - Stranahan High School - Fort Lauderdale - Cafeteria Addition/Renovations - Project No. P.002163 - RFQ 19-062C (Supporting Docs)

 

Approve Authorization to Advertise Construction Management at Risk Services for Stranahan High School, Cafeteria Addition/Renovations, Approve the RFQ Form, Authorize the Construction Management at Risk (CMAR) Agreement, and RFQ 19-062C.

 

A detailed scope for this project is included in the Executive Summary (Exhibit 1).

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget as amended by JJ-12 3/6/18. Total funding allocated for the scope is $6,675,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Manager at Risk Services.

 

J-7. Authorization to Advertise Construction Management at Risk Services - Marjory Stoneman Douglas High School (f.k.a. Stoneman Douglas High School) - Parkland - New Addition to Replace Building 12 - Project No. P.002185 - RFQ 19-063C (Supporting Docs)

 

Approve Authorization to Advertise Construction Management at Risk Services for Marjory Stoneman Douglas High School (f.k.a. Stoneman Douglas High School), New Addition to Replace Building 12, Approve the RFQ Form, Authorize the Construction Management at Risk (CMAR) Agreement, and RFQ 19-063C.

 

A detailed scope for this project is included in the Executive Summary (Exhibit 1).

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

 

A copy of all supporting documents is available online via Broward Country Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

Senate Bill 7026, Section 39, for the 2018-2019 fiscal year, has appropriated $25,262,714 to the Department of Education for the purpose of replacing Building 12 at Marjory Stoneman Douglas High School and will be included in the 2018-2019 Adopted District Educational Facilities Plan. The total funding allocated for this scope is $18,000,000 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award CMAR Services.

 

J-8. RFQ 19-018C Design Professional Services - Package A: Cresthaven Elementary School - Silver Lakes Middle School - New Renaissance Middle School - Package B: Deerfield Beach Middle School - Lyons Creek Middle School - Monarch High School (Supporting Docs)

 

ADDED

 

Approve Authorization to Advertise RFQ 19-018C, Design Professional Services for Package A: Cresthaven Elementary School, Silver Lakes Middle School, and New Renaissance Middle School, and Package B: Deerfield Beach Middle School, Lyons Creek Middle School, and Monarch High School, Approve the RFQ Form, and Authorize the Professional Services Agreement (PSA) Form.

 

The Office of Facilities & Construction is recommending approval of the Authorization to Advertise RFQ 19-018C, Design Professional Services for Package A: Cresthaven ES, Silver Lakes MS, and New Renaissance MS, and Package B: Deerfield Beach MS, Lyons Creek MS, and Monarch HS. A detailed scope of work for this project is included in the Executive Summary (Exhibit 1).

 

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

All projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget.

 

JJ. OFFICE OF FACILITIES & CONSTRUCTION

 

JJ-1. PSA (CMAR Delivery)-RGD Consulting Engineers-Cooper City ES-P.002150-Heron Heights ES-P.002147-Nova Blanche Forman ES-P.002149-Nova Eisenhower ES-P.002145-Silver Palms ES-P.002146-SMART Program Renovations-RFQ 19-019C (Supporting Docs)

 

Approve Professional Services Agreement (Construction Management at Risk Project Delivery) with RGD & Associates, Inc., d/b/a RGD Consulting Engineers, Cooper City ES, P.002150, Heron Heights ES, P.002147, Nova Blanche Forman ES, P.002149, Nova Eisenhower ES (f.k.a. Nova Dwight D. Eisenhower ES), P.002145, and Silver Palms ES, P.002146, for the total amount of $628,000, SMART Program Renovations, RFQ 19-019C.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The financial impact of the PSA includes $443,000 for Basic Services, $95,000 for Allowances, and $90,000 for Supplemental Services totaling $628,000. These projects have been appropriated in the Adopted DEFP FY18. $628,000 will be accelerated from Year 5 (FY19) to Year 4 (FY18). These projects are already planned in the General Obligation Bond (GOB), funding from the GOB will be issued sooner to coincide with acceleration of these projects. There is no impact to the project budget.

 

JJ-2. Construction Services Agreement (Construction Manager for CMAR Services) - D. Stephenson Construction, Inc. - Cooper City High School - Cooper City - SMART Program Renovations - Project No. P.002133 - RFQ 19-014C (Supporting Docs)

 

Approve the recommendation to award the above Construction Services Agreement (CMAR Project Delivery).

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Award Amount: $78,000; Construction Manager's Fee: 5%

Vendor Awarded: D. Stephenson Construction, Inc.

Minority/Women Business Enterprise Vendor(s): D. Stephenson Construction, Inc.

 

Scope of Work: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available via the Broward County Public Schools eAgenda at http://webappe.browardschools.com/eAgenda

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

 

JJ-3. Construction Services Minor Projects Amendment to Existing Construction Services Minor Projects (CSMP) - Contracts approved on RSBM (Supporting Docs)

April 4, 2017 under ITB 17-133C, 17-134C, 17-136C, 17-137C, and 17-138C

 

Approve the Amendment to the Existing CSMP Contracts for Mechanical, Roofing, Electrical, Fire Sprinklers and General Contractors.

 

Amend Existing CSMP Contracts: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

These Amendments have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

There is no direct financial impact. The cost of e-Builder licenses is built into the CSMP Contracts as a reimbursable expense.

 

JJ-4. Second Amendment to Professional Services Agreement - Jorge A. Gutierrez Architect LLC - William Dandy Middle School - Fort Lauderdale - Project No. P.001900 - SMART Program Renovations - RFQ 17-166C (Supporting Docs)

 

Approve the Second Amendment to the Professional Services Agreement dated August 8, 2017, with Jorge A. Gutierrez Architect LLC, William Dandy Middle School, Project No. P.001900, SMART Program Renovations, RFQ 17-166C, in the amount of $15,522.

 

Purpose of the Amendment: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no current impact to the project budget. There is a potential future impact to the project budget based on the additional scope approved in this item.

 

JJ-5. Additional Funding - Forest Hills Elementary School - Coral Springs - Fire Sprinklers, Media Center, and Building Envelope Improvements - Project No. P.001926 (Supporting Docs)

 

Approve the request for additional funding for Forest Hills Elementary School, Fire Sprinklers, Media Center, and Building Envelope Improvements, Project No. P.001926, in the amount of $1,083,601.

 

General Overview: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $1,083,601 will come from the Capital Projects Reserve.

 

JJ-6. Additional Funding - Bayview Elementary School - Fort Lauderdale - HVAC and Building Envelope Improvements - Project No. P.001786  (POSTPONED 6/12/18 SBOM) (Supporting Docs)

 

Approve the request for additional funding for Bayview Elementary School, HVAC and Building Envelope Improvements, Project No. P.001786, in the amount of $946,739.

 

General Overview: See Executive Summary (Exhibit 1).

 

A copy of all supporting documents is available online via the Broward County Public School eAgenda at: http://webappe.browardschools.com/eAgenda/

 

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $946,739 will come from the Capital Projects Reserve.

 

JJ-7.  Second GMP Amendment to the Construction Services Agreement - Gilbane Building Company - Northeast High School - Oakland Park - SMART Program Renovations - Project No. P.001684  (POSTPONED 4/24/18 RSBM) (Supporting Docs)

 

ADDED/MEMO TO VOTE DOWN

 

Approve Second GMP Amendment to the Construction Services Agreement dated November 1, 2016 with Gilbane Building Company, Northeast High School, SMART Program Renovations, Project No. P.001684, approve the use of CDI/Subguard, and approve additional funding in the amount of $16,910,000.

 

See Exhibit 1 for details.

 

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

A pending Phasing Letter from Gilbane Building Company is forthcoming and is to be received on Monday, April 23, 2018.

 

The financial impact of approving this Second GMP Amendment is $26,559,715. This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $16,910,000 will come from the Capital Projects Reserve.

 

JJ-8. Construction Recommendation for Donated Services - South Florida Stucco and Exteriors, LLC - Exterior Painting of Marjory Stoneman Douglas High School (Supporting Docs)

 

SPECIAL ORDER – 3:00 P.M.

 

ADDED

 

Approve recommendation for Donated Services, South Florida Stucco and Exteriors, LLC, for the Exterior Painting of Marjory Stoneman Douglas High School.

 

See Executive Summary (Exhibit 1) for details.

 

There is no financial impact to the District

 

K. OFFICE OF FINANCIAL MANAGEMENT

 

KK. OFFICE OF FINANCIAL MANAGEMENT

 

L. OFFICE OF PORTFOLIO SERVICES

 

L-1. Agreement with Buford City Schools for High School Regular Season Football Game (Supporting Docs)

 

Approve Agreement between Buford City Schools and The School Board of Broward County, Florida for an interscholastic high school football game between Buford High School and Deerfield Beach High School. The game will be played on Friday, August 31, 2018 at Buford High School in Buford, Georgia.

 

Buford City Schools has invited Deerfield Beach High to play a regular season football game at Buford High School in Buford, Georgia on Friday, August 31, 2018. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. Buford High School will pay $7,500 to Deerfield Beach High to cover travel arrangements and meals.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed by Buford City Schools after School Board approval.

 

There is no financial impact to the District. Deerfield Beach High Football Booster Club will cover any additional expenditures in relation to the trip to Buford, Georgia.

 

L-2. Agreement with Coffee County School District for High School Regular Season Football Games (Supporting Docs)

 

Approve Agreement between Coffee County School District and The School Board of Broward County, Florida for two interscholastic high school football games between Coffee High School and J.P. Taravella High School. The games will be played on Friday, September 7, 2018 and Friday, September 13, 2019 at Coffee High School in Douglas, Georgia.

 

Coffee County School District has invited J.P. Taravella High to pay two regular season football games at Coffee High School in Douglas, Georgia on Friday, September 7, 2018 and Friday, September 13, 2019. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. Coffee High School will pay $8,000 to J.P. Taravella High to cover travel arrangements and meals.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed by Coffee County School District after School Board approval.

 

There is no financial impact to the District. J.P. Taravella High Football Booster Club will cover any additional expenditures in relation to the trips to Douglas, Georgia.

 

L-3. Agreement with Thomasville City Schools for High School Regular Season Football Games (Supporting Docs)

 

Approve Agreement between Thomasville City Schools and The School Board of Broward County, Florida for two interscholastic high school football games between Thomasville High School and Everglades High School. The games will be played on Friday, September 7, 2018 and Friday, September 13, 2019 at Thomasville High School in Thomasville, Georgia.

 

Thomasville City Schools has invited Everglades High to play two regular season football games at Thomasville High School in Thomasville, Georgia on Friday, September 7, 2018 and Friday, September 13, 2019. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. Thomasville High School will pay $5,000 to Everglades High to cover travel arrangements and meals.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed by Thomasville City Schools after School Board approval.

 

There is no financial impact to the District. Everglades High Football Booster Club will cover any additional expenditures in relation to the trips to Thomasville, Georgia.

 

L-4. Agreement with Spire Football, LLC for Freedom Bowl High School Football Premiere Events (Supporting Docs)

 

Approve Agreement between Spire Football, LLC and The School Board of Broward County, Florida for Marjory Stoneman Douglas High's participation in the Freedom Bowl and related educational and promotional events at Milton High School in Alpharetta Georgia. The events will take place from August 31, 2018 through September 2, 2018.

 

Spire Football, LLC has invited Marjory Stoneman Douglas High to participate in the Freedom Bowl and related educational and promotional activities at Milton High School in Alpharetta, Georgia from August 31, 2018 through September 2, 2018. Pursuant to the Agreement, there is no cost to The School Board of Broward County, Florida. Spire Football, LLC will cover one night team hotel rooms, estimated cost of $2,475 and one sponsor will donate $5,000 towards bus transportation.

 

See Supporting Docs for continuation of Summary Explanation and Background.

 

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This Agreement will be executed by Spire Football, LLC after School Board approval.

 

There is no financial impact to the District. Marjory Stoneman Douglas High Football Booster Club will cover any additional expenditures in relation to the trip to Alpharetta, Georgia.

 

LL. OFFICE OF PORTFOLIO SERVICES

 

LL-1. Premium Services Agreements Approval (Supporting Docs)

 

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC) and the listed governing board.

 

As part of the District's Venture Design Initiative, and pursuant to Section 1002.33(20) (b), F.S., the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms and the structure and components that comprise the services purchased by the listed governing board.

 

Copies of supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

 

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

 

The estimated positive revenue to the District for these 2018-2019 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

 

ATTORNEY CLIENT SESSION(S)

 

ADJOURNMENT

 

PURSUANT TO FLORIDA STATUTE 286.0105:  Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2:  Telephone conferencing or other telecommunications media technology may be used in the conduct of this meeting to permit absent members of the Board or committee to participate and to be heard by those persons in attendance at the noticed location of the meeting.

 

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.