Agenda for April 24, 2018

BCPS identity mark 2016 2c

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

Regular School Board Meeting

TUESDAY, APRIL 24, 2018 - 10:05 A.M.

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

EXPLANATION OF AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

April 23, 2018

ITEMS:

JJ-6. Second GMP Amendment to the Construction Services Agreement - Gilbane Building Company - Northeast High School - Oakland Park - SMART Program Renovations - Project No. P.001684 (REVISED) (SPECIAL ORDER - 2:45 P.M.)

JJ-7. Second GMP Amendment to the Construction Services Agreement - Gilbane Building Company - Stranahan High School - Fort Lauderdale - SMART Program Renovations - Project No. P.001683 (SPECIAL ORDER - 2:45 P.M.)

April 20, 2018

MINUTES:

March 20, 2018 - Regular School Board Meeting (ADDED)

SPEAKERS:

7. Timothy Sternberg (ADDED)

ITEMS:

JJ-6. Second GMP Amendment to the Construction Services Agreement - Gilbane Building Company - Northeast High School - Oakland Park - SMART Program Renovations - Project No. P.001684 (ADDED)

JJ-7. Second GMP Amendment to the Construction Services Agreement - Gilbane Building Company - Stranahan High School - Fort Lauderdale - 2SMART Program Renovations - Project No. P.001683 (ADDED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

March 20, 2018 - Regular School Board Meeting (ADDED) (Supporting Docs)

April 10, 2018 - Special Expulsions

ADDED / CHANGED ITEMS

CLOSE AGENDA

SPECIAL PRESENTATIONS (Non-Board Items)

Resolution in Support of "A Safe Haven for Newborns" (Resolution #18-66) (SPECIAL ORDER - 10:15 A.M.)

Board Member(s) - Heather Brinkworth

We Care (SPECIAL ORDER - 10:30 A.M.)

Board Member(s) - Nora Rupert

Presenter(s) - Anna Fusco

Resolution in Support of School Library Month (Resolution #18-75) (Recognition of Indian Trace Elementary as Broward's First Recipient of the Florida Power Library School Award) (SPECIAL ORDER - 10:45 A.M.)

Board Member(s) - Laurie Rich Levinson

Presenter(s) - Lynne Oakvik

Resolution in Support of National Better Hearing and Speech Month (Resolution #18-84) (SPECIAL ORDER - 11:00 A.M.)

Presenter(s) - Maya Sundar, Jameisha Solomon

2018 Broward County Public Schools Model Professional Learning Communities School Award (SPECIAL ORDER - 11:15 A.M.)

Board Member(s) - Dr. Rosalind Osgood

Presenter(s) - Susan Leon

Resolution in Support of Autism Awareness Month (Resolution #18-74) (SPECIAL ORDER - 11:30 A.M.)

Board Member(s) - Robin Bartleman

Presenter(s) - Stacey Hoaglund

Proclamation in Recognition of Sexual Assault Awareness and Child Abuse Prevention (Denim Day) (SPECIAL ORDER - 11:45 A.M.)

Board Member(s) - Donna Korn

Presenter(s) - Miriam Firpo-Jimenez (ADDED)

Resolution in Support of American Muslim Heritage Month (Resolution #18-89) (SPECIAL ORDER - 12:00 P.M.)

Board Member(s) - Dr. Rosalind Osgood

Presenter(s) - Tom Albano, Michaelle Valbrun-Pope, Naima Khan-Ghany

No Place for Hate School Presentations/Anti-Defamation League (SPECIAL ORDER - 12:15 P.M.)

Board Member(s) - Abby Freedman

Presenter(s) - Tom Albano, Michaelle Valbrun-Pope

REPORTS

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

CONSENT AGENDA

REPORTS CONTINUED

Board Members

Superintendent

SPEAKERS

12:00 P.M. (Public Speakers listed on the April 24, 2018, Regular School Board Meeting agenda will be heard at 12 p.m. or immediately following the Special Presentations.)

1. Ilona Machado

2. Keely Owen

3. Julie Ganas

4. Michael Sirbola

5. Kristina Braziel

6. Kenneth Preston

7. Timothy Sternberg (ADDED)

ITEMS

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2017-2018 School Year (Supporting Docs)

Approve the personnel recommendations for the 2017-2018 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

4. Instructional Additional Leaves

There will be no financial impact to the School District. Funding for the positions have been allocated in the school

and department budgets.

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2017-2018 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

There will be no financial impact to the School District.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 and 2018-2019 School Years (Supporting Docs)

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year (Including one (1) Separated Name: K. Foster Postponed from 4/10/18 SBOM) (Supporting Docs)

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the School District.

G-5. Supplemental Pay Positions 15 (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2017-2018 school/fiscal year.

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2017-2018 school year.

Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2018.

GG. OFFICE OF HUMAN RESOURCES

GG-1. Successor Agreement of the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Police Benevolent Association (PBA) effective July 1, 2017 - June 30, 2020 (Supporting Docs)

SPECIAL ORDER - 2:30 P.M.

Adopt the amendments of the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Police Benevolent Association (PBA) effective July 1, 2017.

For the 2017-2018 school year, this Agreement provides a 2.2% increase to the salaries and schedule of employees covered under the Police Benevolent Association (PBA) unit effective July 1, 2017.

The estimated financial impact of the 2.2% salary increase for eligible employees is $28,776 for the 2017-2018 school year. The estimated financial impact includes fringe benefits.

A. RESOLUTIONS

AA. RESOLUTIONS

B. BOARD MEMBERS

BB. BOARD MEMBERS

BB-1. Affiliation with Florida School Boards Association, Inc. (Supporting Docs)

Approve membership in the Florida School Boards Association (FSBA).

Florida School Boards Association will continue to provide valuable services to the local school board members. Those services include researching issues of legislative importance to school systems in Florida and representing their views before the Legislature, the State Board of Education, and other organizations interested in public education. Additionally, FSBA provides leadership training for school board members and, as an added benefit, all members of the Association are covered by a $100,000 accidental death and dismemberment insurance policy.

The financial impact to the school district is $24,500. The source of the funds is the Board Members' department budget.

CC. BOARD POLICIES

CC-1. Proposed Revised Job Description for the Director, Network Integration Position (Supporting Docs)

Adopt the proposed revised job description for the Director, Network Integration position. This is the Final reading.

The job description for the Director, Network Integration position is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on February 28, 2018. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

The revision to this job description represents no additional financial impact to the District. Please see attached Executive Summary.

CC-2. Proposed New Job Description for the Professional Development Specialist Position (Supporting Docs)

Adopt the proposed new job description for the Professional Development Specialist position. This is the Final reading.

The job description for the Professional Development Specialist has been created in response to the request by Board Members to further define and clarify job responsibilities associated with the Staff Assistant job description. The new job description for the Professional Development Specialist position was developed to reflect responsibilities associated with Staff Assistants working within the Academics Division. The job description defines the performance responsibilities and the minimum education and experience required to perform successfully in the job. The job description was publicized for rule adoption in compliance with Florida Statutes on February 28, 2018. See attached Executive Summary.

The creation of this job description represents no additional financial impact to the District. Please see attached Executive Summary.

CC-3. Proposed Revised Job Description for the Supervisor I, Customer Support Services Position (POSTPONED FROM 03/20/18) (Supporting Docs)

MEMO TO VOTE DOWN

Approve the revised job description for the Supervisor I, Customer Support Services position. Approval is requested to advertise the position after the first reading. This is the First reading.

The job description for the Supervisor I, Customer Support Services position is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. Specific revisions include updates to the job title, the addition of new duties to better clarify work expectations and updates to the minimum education and experience requirements. The job description was publicized for rule adoption in compliance with Florida Statutes on February 28, 2018. See attached Executive Summary.

There is no additional financial impact to the District.

CC-4. Proposed Revised Job Description for the Supervisor I, Customer Support Services Position (Supporting Docs)

Approve the proposed revised job description for the Supervisor I, Customer Support Services Position. This is the First reading.

The job description for the Supervisor I, Customer Support Services position is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on March 30, 2018. See attached Executive Summary.

The revision to this job description represents no additional financial impact to the District. Please see attached Executive Summary.

CC-5. Proposed Revised Job Description for the Process Analyst, Procurement & Warehousing Services Position (Supporting Docs)

Approve the proposed revised job description for the Process Analyst, Procurement & Warehousing Services Position. This is the First reading.

The job description for the Process Analyst, Procurement & Warehousing Services position is being revised to better align the qualifications and primary performance responsibilities of the position, based upon the expected scope of work. The job description was publicized for rule adoption in compliance with Florida Statutes on April 12, 2018. See attached Executive Summary.

The revision to this job description represents no additional financial impact to the District. Please see attached Executive Summary.

DD. OFFICE OF THE CHIEF AUDITOR

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. The Qualification Selection Evaluation Committee (QSEC) convened on March 28, 2018, to review staff's recommendations concerning pre-qualification applications.

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/agenda/Pre-Qual_032818.pdf

There is no financial impact to the District.

E-2. Supplier Diversity Outreach Program Report as of April 2, 2018 (Supporting Docs)

Receive Supplier Diversity Outreach Program (SDOP) Report.

The SDOP report provides The School Board of Broward County, Florida, an update on the continual progress of the program.

There is no financial impact to the District.

E-3. Recommendation of $500,000 or Less - 58-039N - Library Materials (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: April 25, 2018 through May 31, 2020, 2 Years, 1 Month; User Department: Various; Awarded Amount: $4,100, 000; Awarded Vendor(s): 16; Small/Minority/Women Business Enterprise Vendor(s): None.

ITB 58-039N - Library Materials was released to increase the pool of awarded Vendors providing library materials and acts a supplement to our existing Piggyback Agreement that expires on May 31, 2020.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/58-039N_LibraryMaterials.pdf

There is no financial impact to the District.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Recommendation of $500,000 or Greater - 18-145T - Pool Maintenance and Supplies (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: June 1, 2018 through May 31, 2021, 3 Years; User Department: Athletics Department; Award Amount: $1,400,000; Awarded Vendor(s): Gomez Chemicals Inc. d/b/a Beach-O-Rama; Small/Minority/Women Business Enterprise Vendor(s): Gomez Chemicals Inc. d/b/a Beach-O-Rama.

The School Board of Broward County, Florida, received one (1) bid for 18-145T - Pool Maintenance and Supplies. This Bid includes pool chemicals for fifteen (15) pools as well as ongoing maintenance for eight (8) plus additional repairs as needed.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-145T_PoolMaintenanceAndSupplies.pdf

The estimated financial impact to the District will be $1,400,000. The funding source will come from Athletic and Capital budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-2. Recommendation of $500,000 or Greater - 19-027N - Industrial Education Equipment and Supplies (Catalog) (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: July 1, 2018 through August 31, 2021, 3 Years, 1 Month; User Department: Various; Award Amount: $665,000; Awarded Vendor(s): 9; Small/Minority/Women Business Enterprise Vendor(s): None.

This ITB will provide schools with a pool of qualified companies from which to choose a provider for programs in the STEM and Industrial, Manufacturing, Construction & Transportation (IMCT) areas. The scope of requirements includes, but is not limited to, design software, 3D printers, industrial equipment, robotics, drone kits and parts, aircraft engines, and industrial tools.

A copy of the Bid document is available online at:

http://www.broward.k12.fl.us/supply/agenda/19-027N_IndustrialEducationEquipmentandSupplies(Catalog).pdf

The estimated financial impact to the District will be $665,000. The funding source will come from the various schools and department operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-3. Recommendation for Renewal and Additional Spending Authority - 15-014B - SOMAT Waste Disposal System Maintenance and OEM Repair Parts (Supporting Docs)

Approve the second renewal and additional spending authority for above Invitation to Bid (ITB). New Contract Term: July 1, 2014, through June 30, 2019, 5 Years; User Department: Physical Plant Operations (PPO); Additional Requested Amount: $180,000; New Award Amount: $1,680,000; Awarded Vendor(s): Soflo, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

SOMAT machines pulverize and dispose of fiber trays that are used by students and staff to transport food. SOMAT machines are placed in schools and center cafeterias. The purchase of maintenance services and repair parts is necessary to keep these machines operating in optimal conditions.

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/15-014B_SOMATWasteDisposal_MaintenanceRepair.pdf

The estimated financial impact to the District will be $180,000. The contract award amount was for $1,500,000. The request is to increase the spending authority by $180,000, bringing the new contract value to $1,680,000. The financial impact represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

EE-4. Recommendation to Approve Agreement - 59-031E - Chess4Life Learning Platform (Supporting Docs)

Approve the recommendation to award the above agreement. Contract Term: July 1, 2018 through June 30, 2021, 3 Years; User Department: Applied Learning; Award Amount: $435,000; Awarded Vendor(s): Chess4Life LLC; Small/Minority/Women Business Enterprise Vendor(s): None.

The Applied Learning Department desires to continue, expand, and improve its chess offering to students throughout the District by collaborating with Chess4Life and licensing its curriculum, teaching methods, and tools.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

The estimated financial impact to the District will be $435,000. The funding source will come from the Applied Learning Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-5. Recommendation to Approve Agreement - 58-137R - Temporary Debris Management Sites and Other Related Services (Supporting Docs)

Approve the recommendation to award the above Agreement. Contract Term: April 25, 2018, through November 30, 2022, 4 Years, 6 Months; User Department: Risk Management; Award Amount: None; Awarded Vendor(s): Broward County, Board of County Commissioners; Small/Minority/Women Business Enterprise Vendor(s): None.

This interlocal agreement between Broward County, Board of County Commissioners and The School Board of Broward County, Florida (SBBC), will provide temporary debris management sites to be used for the disposal of materials collected from SBBC due to a storm/natural disaster or an emergency situation.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel. This Agreement will be executed after School Board approval.

This interlocal agreement will only have a financial impact on the District if an emergency is declared. In the event of a declared emergency, the estimated financial impact to the District will be $2,500,000 and the funding source will come from the capital reserves. The financial impact represents an estimated interlocal agreement value; however, the amount authorized will not exceed the estimated interlocal agreement amount. Money expensed against this interlocal agreement may be recoverable through a FEMA grant.

EE-6. Recommendation for Additional Spending Authority - 17-057E - Lexmark Toner & Supplies (Supporting Docs)

Approve the request for additional spending authority for the above Invitation to Bid (ITB). Contract Term: October 19, 2016 through October 18, 2018, 2 Years; User Department: District-wide; Additional requested amount $560,000; New Award Amount: $2,050,000; Awarded Vendor: The Office Pal, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

This request is to approve the recommendation to increase the spending authority for ITB -17-057E - Lexmark Toner & Supplies. This Bid is used District-wide for the purchase of Lexmark toner and supplies.

The estimated financial impact to the District will be $560,000. The contract award amount was for $1,475,000. The request is to increase the spending authority by $560,000, bringing the new contract value to $2,050,000. The funding source will come from the various department and schools operating budgets. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

F. OFFICE OF ACADEMICS

FF. OFFICE OF ACADEMICS

FF-1. Agreement between The School Board of Broward County, FL (SBBC) and Plant4; a Nonprofit Organization (Supporting Docs)

Approve the agreement between The School Board of Broward County, Florida (SBBC) and Plant4 for a Controlled Environment Agriculture (CEA) project.

This agreement between The School Board of Broward County, Florida and Plant4 secures the Innovative Concept School of the Controlled Environment Agriculture (CEA) project, which is aligned to the Reimagining Middle Grades tenet of the Strategic Plan. The project will create a learning environment where Plantation Middle School students will actively solve locally-relevant and globally-connected problems while becoming civically-minded members of their community who empathize with others and address the challenges life presents.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There will be a positive financial impact to the District in the amount of $3,915,250 with $1,600,000 being allocated to the Department of Applied Learning in support of staffing, professional development, content development, and instructional materials as well as $2,315,250 in-kind for the pod structure and materials.

H. OFFICE OF THE GENERAL COUNSEL

HH. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

II. OFFICE OF THE SUPERINTENDENT

J. OFFICE OF FACILITIES & CONSTRUCTION

J-1. Authorization to Advertise for Bids - Margate Middle School - Margate - LIVS Associates, LLC - SMART Program Renovations - Project No. P.001836 (Supporting Docs)

Approve Authorization to Advertise for Bids, Margate Middle School, LIVS Associates, LLC, SMART Program Renovations, Project No. P.001836.

Project Consultant: LIVS Associates, LLC

Scope of Work: See Executive Summary (Exhibit 1).

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

J-2. Second Amendment of Program Manager - Owner's Representative Services Agreement - Heery International, Inc. - Name Change (Supporting Docs)

Approve the Second Amendment to the Agreement for Program Manager - Owner's Representative Services, from Heery International, Inc. to CBRE Heery, Inc.

See Exhibit 1.

There is no financial impact to the District.

J-3. Amendment to Professional Services Agreements - Versions 3 and 4 - Multiple Design Professionals - Multiple Projects - SMART Program Renovations (Supporting Docs)

Approve the Amendment to the Professional Services Agreements Versions 3 and 4, Multiple Design Professionals, Multiple Projects, SMART Program Renovations.

Amend Professional Services Agreements: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

These Amendments have been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no direct financial impact. The cost of e-Builder licenses is built into the Professional Services Agreement as a reimbursable expense.

JJ. OFFICE OF FACILITIES & CONSTRUCTION

JJ-1. Professional Services Agreement - Song & Associates, Inc. - Package A: Hallandale Magnet High School (f.k.a. Hallandale High School) - P.002115 - Park Trails Elementary School - P.002116 - SMART Program Renovations - RFQ 18-134C (Supporting Docs)

Approve Professional Services Agreement with Song & Associates, Inc., Package A: Hallandale Magnet High School (f.k.a. Hallandale High School), Project No. P.002115 and Park Trails Elementary School, Project No. P.002116, SMART Program Renovations, RFQ 18-134C.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the PSA includes $570,000 Basic Services, $102,500 Allowances, and $70,000 Supplemental Services totaling $742,500. These projects have been appropriated in the Adopted DEFP FY18. $742,500 will be accelerated from Year 5 (FY 19) to Year 4 (FY 18). These projects are already planned in the General Obligation Bond (GOB), funding from the GOB will be issued sooner to coincide with the project acceleration. There is no impact to the project budget.

JJ-2. Professional Services Agreement - D.L. Fields Consultants, LLC, d/b/a DLFC Architects (DLFC) - Pkg A: Sanders Park Elem. Magnet School (f.k.a. Sanders Park ES) - Pompano Beach - P.002132 - SMART Program Renovations - RFQ 19-016C (Supporting Docs)

Approve Professional Services Agreement with D.L. Fields Consultants, LLC, d/b/a DLFC Architects (DLFC), Package A: Sanders Park Elementary Magnet School (f.k.a. Sanders Park Elementary School), Project No. P.002132, SMART Program Renovations, RFQ 19-016C.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the PSA includes $285,000 Basic Services, $70,000 Allowances, and $40,000 Supplemental Services totaling $395,000. This project has been appropriated in the Adopted DEFP FY18. $395,000 will be accelerated from Year 5 (FY 19) to Year 4 (FY 18). This project is already planned in the General Obligation Bond (GOB), funding from the GOB will be issued sooner to coincide with the project acceleration. There is no impact to the project budget.

JJ-3. Construction Services Agreement (Construction Manager at Risk for CMAR Services) - D. Stephenson Construction, Inc. - Stoneman Douglas High School - Parkland - SMART Program Renovations - Project No. P.000817 - RFQ 19-012C (Supporting Docs)

Approve the recommendation to award the above Construction Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Award Amount: $88,500; Construction Manager's Fee: 5%

Vendor Awarded: D. Stephenson Construction, Inc.

Minority/Women Business Enterprise Vendor(s): D. Stephenson Construction, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). These funds will be accelerated from Year 5 (FY 19) to Year 4( FY 18). This project is already planned in the General Obligation Bond (GOB), funding from the GOB will be issued sooner to coincide with the project acceleration. There is no impact to the project budget.

JJ-4. Change Order #1 - Tequesta Trace Middle School - Weston - ACA Construction, Inc. - Single Point of Entry - Project No. P.001852 (Supporting Docs)

Approve Change Order #1, Tequesta Trace Middle School, ACA Construction, Inc., Single Point of Entry, Project No. P.001852, in the amount of $1,006 and an increase in contract time of 2 days.

Change Order #1 $1,006 / 2 days

Tequesta Trace Middle School

ACA Construction, Inc.

Single Point of Entry

Project No. P.001852

Refer to Exhibits 1, 2, and 3 for detailed information.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-5. Acceleration of SMART Funding for Weight Room Renovations - Various Schools - Year 5 (2019) to Year 4 (2018) (Supporting Docs)

Approve Acceleration of SMART funding for the athletic line items for weight room renovations for various schools, from Year 5 (2019) to Year 4 (2018).

See Exhibit 1 for details.

The financial impact of this Board Item is $972,000. These projects have been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). These funds will be accelerated from Year 5 (FY 19) to Year 4 (FY 18). These projects are already planned in the General Obligation Bond (GOB), funding from the GOB will be issued sooner to coincide with the project acceleration. There is no impact to the project budget.

JJ-6. Second GMP Amendment to the Construction Services Agreement - Gilbane Building Company - Northeast High School - Oakland Park - SMART Program Renovations - Project No. P.001684 (Supporting Docs)

REVISED / SPECIAL ORDER – 2:45 P.M.

ADDED

Approve Second GMP Amendment to the Construction Services Agreement dated November 1, 2016 with Gilbane Building Company, Northeast High School, SMART Program Renovations, Project No. P.001684, approve the use of CDI/Subguard, and approve additional funding in the amount of $16,910,000.

See Exhibit 1 for details.

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

~~A pending Phasing Letter from Gilbane Building Company is forthcoming and is to be received on Monday, April 23, 2018.~~

The financial impact of approving this Second GMP Amendment is $26,559,715. This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $16,910,000 will come from the Capital Projects Reserve.

JJ-7. Second GMP Amendment to the Construction Services Agreement – Gilbane Building Company – Stranahan High School – Fort Lauderdale – SMART Program Renovations – Project No. P.001683 (Supporting Docs)

SPECIAL ORDER – 2:45 P.M.

ADDED

Approve Second GMP Amendment to the Construction Services Agreement dated November 1, 2016 with Gilbane Building Company, Stranahan High School, SMART Program Renovations, Project No. P.001683, approve the use of CDI/Subguard, and approve additional funding in the amount of $13,710,000.

See Exhibit 1 for details.

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of approving this Second GMP Amendment is $24,280,108. This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $13,710,000 will come from the Capital Projects Reserve.

K. OFFICE OF FINANCIAL MANAGEMENT

KK. OFFICE OF FINANCIAL MANAGEMENT

L. OFFICE OF PORTFOLIO SERVICES

LL. OFFICE OF PORTFOLIO SERVICES

LL-1. 2018 High School Graduation License Agreement with Lauderhill Performing Arts Center (Supporting Docs)

Approve the 2018 High School Graduation Facility Rental Agreement with Lauderhill Performing Arts Center for three graduation ceremonies.

Lauderhill Performing Arts Center will be the 2018 graduation host site for three graduation ceremonies. The graduation ceremonies will be conducted June 4 and June 6, 2018.