Agenda for December 19, 2017

BCPS identity mark 2016 2c

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

OFFICE OF THE SUPERINTENDENT

Regular School Board Meeting

TUESDAY, DECEMBER 19, 2017 - 10:05 A.M.

Board Room of the Kathleen C. Wright Administration Center

600 Southeast Third Avenue

Fort Lauderdale, Florida

EXPLANATION OF AGENDA FOR REGULAR MEETING

REGULAR SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

December 19, 2017

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (SECOND REVISION)

December 18, 2017

ITEMS:

GG-1. Re-opener of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Professionals (BTU-EP) for the 2017-2018 school year (ADDED)

(SPECIAL ORDER - 1:00 P.M.)

GG-2. Successor Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Education Support Professionals (BTU-ESP) effective through June 30, 2020 (ADDED) (SPECIAL ORDER - 1:10 P.M.)

GG-3. Re-opener of the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) for the 2017-2018 school year(ADDED) (SPECIAL ORDER - 1:20 P.M.)

December 15, 2017

MINUTES:

October 17, 2017 - Regular School Board Meeting (ADDED)

SPEAKERS:

3. Mark Baker (ADDED)

ITEMS:

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (REVISED)

EE-2. First Amendment to the Cooperative Agreement with The Broward Sheriff's Office (REVISED)

II-1. Revision to Tower Lease Agreement with American Tower Company (ATC) (ADDED)

JJ-7. First Amendment to Professional Services Agreement - ACAI Associates, Inc. - Nova High School - Davie - SMART Program Renovations - Project No. P.001817 (REVISED)

JJ-14. Construction Bid Recommendation of $500,000 or Greater - ITB 17-211C - REBID - Coconut Creek Elementary School - Coconut Creek - LEGO Construction Co. - SMART Program Renovations - Project No. P.001413 (ADDED)

JJ-15. Construction Bid Recommendation of $500,000 or Greater - ITB 17-212C - REBID - Cypress Elementary School - Pompano Beach - LEGO Construction Co. - SMART Program Renovations - Project No. P.001412 (ADDED)

CALL TO ORDER

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

MINUTES FOR APPROVAL

October 3, 2017 - School Board Operational Meeting (Supporting Docs)

October 17, 2017 – Regular School Board Meeting (ADDED) (Supporting Docs)

December 5, 2017 - Special - Expulsions

ADDED / CHANGED ITEMS

CLOSE AGENDA

SPECIAL PRESENTATIONS (Non-Board Items)

Resolution in Support of Inclusive Schools Week (Resolution #18-38)
(SPECIAL ORDER - 10:15 A.M.)

Board Member(s) - Laurie Rich Levinson

Presenter(s) - Dr. Antoine Hickman, Jennifer Bigos, Sonja Clay,
Dr. Mary Claire Mucenic

Resolution in Support of National Computer Science Education Week,
December 4-10, 2017 (Resolution #18-39) and Inaugural TechGateway Day
(SPECIAL ORDER - 10:30 A.M.)

Board Member(s) - Laurie Rich Levinson, Ann Murray

Presenter(s) - Susan Cantrick, Dr. Lisa Milenkovic, Christine Semisch, Brian King

Recognition to the Broward Chapter of Florida Restaurant and Lodging Association (FRLA) (SPECIAL ORDER - 10:45 A.M.)

Board Member(s) - Donna P. Korn

Presenter(s) - Lindsey Norris, Ramola Motwani

Recognition of the 2017 Adult Community Education Association of Florida (ACE) Award Winners (SPECIAL ORDER - 11:00 A.M.)

Board Member(s) - Nora Rupert

Walk to School Day (SPECIAL ORDER - 11:15 A.M.)

Board Member(s) - Patricia Good

Presenter(s) - John Sullivan

REPORTS

Broward County Association of Student Councils and Student Advisor to the Board

Broward County Council PTAs/PTSAs

Broward Education Foundation

District Advisory Council

Diversity Committee

Employee Unions/Groups

ESE Advisory Council

ESOL Leadership Council

Facilities Task Force

Gifted Advisory Council

Human Relations Committee

Parent Community Involvement Task Force

Supplier Diversity & Outreach Program Advisory Committee

Technology Advisory Committee

CONSENT AGENDA

REPORTS CONTINUED

Board Members

Superintendent

SPEAKERS

12:00 P.M.

1. Ronald B. Barish

2. Michael Sirbola

3. Mark Baker (ADDED)

ITEMS

Consent agenda items will be noted by a single letter, and open agenda items will be noted by double letters in accordance with Policy 1100A.

G. OFFICE OF HUMAN RESOURCES

G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2017-2018 School Year (Supporting Docs)

Approve the personnel recommendations for the 2017-2018 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Teacher Approvals

2. Substitute/Temporary Hourly Teachers

3. Instructional Leaves

There will be no financial impact to the School District. Funding for the positions have been allocated in the school and department budgets.

G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2017-2018 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Instructional Employees include the following items:

1. Instructional Resignations and Retirements and Layoffs

2. Instructional Suspensions and Terminations and Released During Probationary Period

There will be no financial impact to the School District.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2017-2018 School Year (Supporting Docs)

SECOND REVISION

Approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations for Non-Instructional Employees include the following sections:

1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s)

2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees

3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s)

4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended Appointments

5. Reassignment of Current School-Based and District Managerial Appointments

6. School-Based Managerial Personnel Recommended Appointments

7. School-Based and District Managerial Acting/Special/Task Assignment(s) Personnel

8. School-Based and District Managerial Leave(s)-Layoff(s)

9. Salary Adjustment

Funding has been budgeted in the 2017-2018 school/fiscal year for all appointments through June 30, 2018.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2017-2018 School Year (Supporting Docs)

Approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida.

The Personnel Recommendations include the following items:

Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s)

Non-Instructional (Non-Managerial) Suspension(s)/Termination(s)

Managerial and Professional/Technical Resignation(s)/Retirement(s)

Managerial and Professional/Technical Suspension(s)/Termination(s)

Non-Instructional Discipline

Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015.

There is no financial impact to the School District.

G-5. Supplemental Pay Positions 8 (Supporting Docs)

Approve the recommended supplemental pay positions of employees for the 2017-2018 school/fiscal year.

Employees are recommended for supplemental pay positions by Principal or Department Supervisor. Supplemental positions are listed alphabetically by last name, with location and supplement type. The Supplemental Pay Positions include the following type of supplements: department chairpersons, team leaders, grade level chairpersons, athletic supplements; other general supplements for the 2017-2018 school year. Requests for individuals receiving multiple supplements have been analyzed by the Office of School Performance & Accountability. The documentation is on file. Recommendations for staff to receive multiple supplements are consistent with the language set forth in Policy 6210, Supplements. Individuals listed meet the requirements for the supplemental positions.

Funding has been budgeted in the 2017-2018 school/fiscal year for all supplements through June 30, 2018.

GG. OFFICE OF HUMAN RESOURCES

ADDED / SPECIAL ORDER - 1:00 P.M.

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida (SBBC) and the Broward Teachers Union-Education Professionals (BTU-EP) for the 2017-2018 school year.

This Agreement provides 2017-2018 salary increases for eligible bargaining unit members, effective July 1, 2017 as follows: 1) Grandfathered teachers will receive 2.6% - 3.5%; 2) Grandfathered teachers on Levels T & U will receive a one-time, non-recurring $1,000 bonus; 3) Pay for Performance teachers rated "Effective" will receive 2.6%; 4) Pay for Performance teachers rated "Highly Effective" will receive 3.51%; 5) Eligible teachers will receive a one-time, non-recurring $300 longevity bonus. Copies of the attachments are available at the Board Members' Office on the 14th floor of the K.C. Wright Administrative Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

The estimated financial impact for eligible employees will generate a total payroll cost of approximately $24,295,813 for the 2017-2018 school year, including fringe benefits.

GG-2. Successor Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Education Support Professionals (BTU-ESP) effective through June 30, 2020 (Supporting Docs)

ADDED / SPECIAL ORDER - 1:10 P.M.

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Education Support Professionals (BTU-ESP) for the 2017-2018 school year.

For the 2017-2018 school year, the Agreement provides an average salary increase of 2.2%, to the unit effective July 1, 2017. The salary schedules outline the individual base wage increases.

Copies of the attachments are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

The estimated financial impact for the 2.2% average salary increase for eligible employees will generate a total payroll cost of approximately $1,369,857 for the 2017-2018 school year, including fringe benefits.

ADDED / SPECIAL ORDER - 1:20 P.M.

Adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) for the 2017-2018 school year.

For the 2017-2018 school year, this Agreement provides a 2.2% salary increase effective July 1, 2017.

Copies of the attachments are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center. A copy of all supporting documents is available via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

The estimated financial impact of the salary increase for eligible employees is $858,812 for the 2017-2018 school year. The estimated financial impact includes fringe benefits.

A. RESOLUTIONS

AA. RESOLUTIONS

B. BOARD MEMBERS

BB. BOARD MEMBERS

CC. BOARD POLICIES

DD. OFFICE OF THE CHIEF AUDITOR

E. OFFICE OF STRATEGY & OPERATIONS

E-1. Pre-Qualification of Contractors - Superintendent's Recommendations Regarding Pre-Qualification Certification (Supporting Docs)

Approve the recommendation by the Superintendent indicated in the Superintendent Recommendations - Tracking Report.

The Pre-Qualification Application process is in accordance with State Requirements for Educational Facilities, F.S. 1013.46, and Board Policies 7003 and 7003.1. This item approves recommendations by the Superintendent of Schools as set forth in the Superintendent Recommendations - Tracking Report. The Qualification Selection Evaluation Committee (QSEC) convened on November 29, 2017, to review staff's recommendations concerning pre-qualification applications. Upon review of staff's recommendations, QSEC makes the recommendations to the Superintendent indicated in Superintendent Recommendations - Tracking Report.

Contractor Pre-Qualification Staff Application Review Executive Summaries are available online at:

http://www.broward.k12.fl.us/supply/agenda/PreQual-112917.pdf

There is no financial impact to the District.

E-2. Supplier Diversity Outreach Program Report as of November 17, 2017 (Supporting Docs)

Receive Supplier Diversity Outreach Program (SDOP) Report.

The SDOP report provides The School Board of Broward County, Florida, an update on the continual progress of the program.

There is no financial impact to the District.

E-3. Termination of Bid - 18-047B - Disposable Industrial Wipes (Supporting Docs)

Approve the termination of the above Invitation to Bid (ITB) 18-047B - Disposable Industrial Wipes. Contract Term: January 1, 2018 through December 31, 2020, 3 Years; User Department: District-wide; Award Amount: $706,000; Awarded Vendor(s): All Florida Paper, LLC, The Office Cart, LLC; Small/Minority/Women Business Enterprise Vendor(s): The Office Cart, LLC.

This agenda item requests approval to terminate ITB 18-047B for Disposable Industrial Wipes. Pursuant to Section 4, General Condition 60 of the ITB, "This contract award may be terminated with or without cause by SBBC during the term hereof thirty (30) days after the Superintendent gives written notice to the other parties that a recommendation shall be made to SBBC for the contract award's termination."

A copy of the bid documents are available online at:

http://www.broward.k12.fl.us/supply/agenda/18-047B_Disposable_Industrial_Wipes_Add3.pdf

There is no financial impact to the District.

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. Grant Applications - Post-Submission (Supporting Docs)

Approve the submission of the following grant applications (A-E):

A. Community Foundation of Broward...New River Middle, $40,000 (awarded) B. Community Foundation of Broward...Plantation Middle, $40,000 (awarded) C. Florida Department of Education..., $200,000 (requested) D. National Science Foundation..., $4,636,398 (requested) E. Society for Science & the Public..., $3,500 (awarded)

Copies of the grants and executive summaries are at the School Board members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward eAgenda at http://webappe.browardschools.com/eagenda/

The potential positive financial impact if all projects are awarded is $4,919,898 from various sources.

EE-2. First Amendment to the Cooperative Agreement with The Broward Sheriff's Office (Supporting Docs)

REVISED

Approve the amendment between The School Board of Broward County, Florida, and The Broward Sheriff's Office. The amendment period will begin after School Board approval and shall conclude on June 30, 2019.

Under this First Amendment to an agreement between the Broward Sheriff's Office (BSO) and The School Board of Broward County (SBBC), Florida, the BSO will reimburse SBBC for the General Education Development (GED) test cost for each inmate that participates in the GED test. Over the amendment period, the total amount shall not exceed $36,000, which will entitle 1,200 individual inmate registrations on a rolling basis over multiple successive quarterly terms. One registration covers the full enrollment tuition for one term for one inmate.

This First Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The positive financial impact is up to $36,000. There is no additional financial impact to the District.

EE-3. Recommendation of $500,000 or Less - 18-129V - Automated External Defibrillators (AED) Equipment and Supplies (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 01, 2018 through December 31, 2020, 3 Years; User Department: Environmental Health & Safety; Award Amount: $250,000; Awarded Vendor (s): One Beat CPR Learning Center Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida, released ITB 18-129V on October 20, 2017, and opened it on November 03, 2017. The District received three (3) bids. These products are designed to treat and stabilize victims of cardiac arrest or more serious trauma until medical attention can be provided. AED devices are recommended for purchase by the Environmental Health & Safety Director.

A copy of the bid documents are available on line at:

http://www.broward.k12.fl.us/supply/agenda/18-129V_AutomatedExternalDefibrillatorsEquipmentAndSupplies.pdf

The estimated financial impact to the District will be $250,000. The funding source will come from the Environmental Health & Safety Department's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-4. Recommendation of $500,000 or Greater - 18-024R - New Tires (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2020; 3 Years; User Department: Student Transportation & Fleet Services; Award Amount: $3,300,000; Awarded Vendor(s) Earl W. Colvard, Inc. d/b/a Boulevard Tire Center; The Goodyear Tire & Rubber Company; Tiresoles of Broward, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida, received five (5) bids in response to ITB 18-024R. This Bid will be used for the purchase of new tires for the District's fleet inventory of school buses, trucks, utility trailers and miscellaneous off-road equipment vehicles.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18_024R_NewTires.pdf

The estimated financial impact to the District will be $3,300,000. The funding source will come from the Student Transportation & Fleet Services operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-5. Recommendation of $500,000 or Greater - 18-142R - Vehicle Parts, Supplies & Related Items (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: December 20, 2017 through December 31, 2020; User Department: Student Transportation & Fleet Services; Award Amount: $7,900,000; Awarded Vendor(s): 11; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida, received twelve (12) bids for ITB 18-142R - Vehicle Parts, Supplies & Related Items. The Student Transportation & Fleet Services department purchase vehicle parts, supplies and related items for the repair and maintenance of the School District automotive fleet of vehicles, buses and light, medium and heavy duty trucks.

A copy of the bid document is available online at:

http://www.broward.k12.fl.us/supply/agenda/18-142R_Vehicle_Parts_Supplies&Related Items.pdf

The estimated financial impact to the District will be $7,900,000. The funding source will come from the Student Transportation & Fleet Services department operating budget. The financial impact amount represent an estimated contract value; however, the amount authorized will not exceed the estimated contract amount.

EE-6. Piggyback Recommendation of $500,000 or Less - 14-054R - Supply of Natural Gas (CO-OP) (Supporting Docs)

Approve the recommendation to award the above Piggyback CO-OP Agreement. Contract Term: December 20, 2017 through January 31, 2018, User Department: Environmental Conservation/Utility Management; Award Amount: $25,000; Awarded Vendor(s) FPL Energy Services, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

This request is to Piggyback off the CO-OP Agreement 14-054R - Supply of Natural Gas (December 20, 2017 through January 31, 2018). The leading agency for this Agreement extended the CO-OP Agreement until January 31, 2018.

The extension will provide the leading agency additional time to release a new bid and contract award.

The estimated financial impact to the District will be $25,000. The funding source will come from the Environmental Conservation/Utility Management's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the contract award amount.

EE-7. First Amendment to Agreement and Additional Spending Authority - 58-102E - Learning Management Systems (Supporting Docs)

Approve the above Amendment to the above Agreement. Contract Term: December 20, 2017 through December 19, 2021, 4 Years; User Department: Innovative Learning; Additional Requested Amount $73,900; New Award Amount: $5,377,945; Awarded Vendor(s): Instructure, Inc.; Small/Minority/Women Business Enterprise Vendor(s): None.

This request is to amend the original agreement to include Gradebook Student Indicators application to the existing Canvas Learning Management System.

This Agreement has been approved as to form and legal content by the Office of the General Counsel.

The funding source for this item exists within the requesting Department's budget. This item requests an increase in spending authority under the contract for extending the scope of services.

EE-8. Recommendation of $500,000 or Less - 18-121T - Refuse Compactors (Supporting Docs)

Approve the recommendation to award the above Invitation to Bid (ITB). Contract Term: January 1, 2018 through December 31, 2018, 1 Year; User Department: Environmental Health & Safety (EH&S); Award Amount: $200,000; Awarded Vendor(s): J.V. Manufacturing; Small/Minority/Women Business Enterprise Vendor(s): None.

The School Board of Broward County, Florida, received one (1) bid for ITB 18-121T. This bid will be utilized by EH&S to purchase, install and upgrade refuse compactors district-wide, to reduce the cost of waste removal, protect against pests and insect infestation, reduce environmental risks, and reduce truck traffic at our schools.

A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/agenda/18-121T_RefuseCompactor.pdf

The estimated financial impact to the District will be $200,000. The funding source will come from EH&S's capital budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

EE-9. Direct Negotiation Recommendation of $500,000 or Less - 58-035E - Upland FileBound Software (Supporting Docs)

Approve the recommendation for the above agreement. Contract Term: December 20, 2017 through June 30, 2018; User Department: Information & Technology; Award Amount: $235,848; Awarded Vendor(s): Upland Software, Inc.; Small/Minority/Women Business Enterprises Vendor(s): None.

The item requests approval of the Master Service Agreement between The School Board of Broward County, Florida, and Upland Software, Inc. This Agreement provides the District the ability to purchase Upland FileBound software products, i.e. OptiWorkFlow, OptiView, OptiSpool and Agenda Maker.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated financial impact to the District will be $235,848. The funding source will come from Information & Technology's operating budget. The financial impact amount represents an estimated contract value; however, the amount authorized will not exceed the estimated contract award amount.

F. OFFICE OF ACADEMICS

FF. OFFICE OF ACADEMICS

FF-1. First Amendment to Agreement between The School Board of Broward County, Florida and Kendall Hunt Publishing Company (Supporting Docs)

Approve first amendment to the agreement with Kendall Hunt Publishing Company to have non-exclusive rights to use SBBC’s material entitled ESOL Instructional Strategies Matrix in the publication and publication’s future editions of Not for ESOL Teachers, by Ariza.

The School Board of Broward County, Florida (SBBC) is the recipient of a one-year grant to provide services to immigrant students.

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The positive financial impact to the District is $1,000. The funds will be allocated to the Bilingual/ESOL Department budget to support teacher and community initiatives.

FF-2. Continuation Agreement between The School Board of Broward County, Florida and Public Consulting Group (Supporting Docs)

Increase spending authority for the remaining 4 years (July 1, 2017 thru June 30, 2021) of the 5 year Public Consulting Group (PCG) contract totaling $2,276,000 paid out of Medicaid funds. Yearly funding is $569,000 per year. This request is being made to accurately reflect the financial impact of this item. Last year when the item was presented and approved at the June 28, 2016 Special School Board Meeting (Item No. 8), the Financial Impact statement read, "There is a financial impact of $569,000 paid for with Medicaid Reimbursement funds." It should have stated, "$569,000 per year for five years", totaling $2,845,000 for the 5 year contract.

PCG agrees to continue to provide The School Board of Broward County, Florida (SBBC) the Internet-based Electronic Management System (EMS) currently implemented in the District for the writing of Individual Educational Plans (IEPs), Educational Plans (EPs) and Service Plans (PSSPs), as well as assisting administrators and teachers with the reporting requirements of the Individuals with Disabilities Education Improvement Act of 2004 (P.L. 108-446) (IDEA).

This agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is a financial impact of $569,000 per year paid for with Medicaid Reimbursement funds for the next 4 years totaling $2,276,000.

H. OFFICE OF THE GENERAL COUNSEL

HH. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

I-1. Florida Safe Schools Assessment (FSSAT) 2017-2018 (Supporting Docs)

Approve Broward's FSSAT for 2017-2018.

Florida State Statue 1006.07 requires that school districts conduct an annual self-assessment of their current safety and security practices using the online Florida Safe Schools Assessment Tool (FSSAT). The purpose of this assessment is to provide annual data reflecting the comprehensive support for safe and healthy schools so that district and school leadership teams can make data-informed decisions as they engage in strategic planning and problem-solving for continual system-wide improvements.

There is no financial impact.

II. OFFICE OF THE SUPERINTENDENT

II-1. Revision to Tower Lease Agreement with American Tower Company (ATC) (Supporting Docs)

ADDED

Approve First Amendment to License Agreement with American Tower Company (ATC) to reduce lease payments and annual escalator rate.

WBEC-TV's current FCC-mandated repack project (changing from Channel 40 to Channel 25) presented a unique opportunity to renegotiate the terms of our existing lease agreement with American Tower Company (ATC). ATC has agreed to reduce current monthly payments by 52% from $27,400 to $13,500, and to reduce the annual escalator rate from 5% to 3%.

This agreement has been reviewed and approved as to form and legal content by the Office of General Counsel.

There is a positive financial impact to the District via a reduction in lease payments. Reduction in monthly lease payments and the annual escalator rate will begin January 1, 2018.

See Supporting Docs for continuation of Financial impact.

J. OFFICE OF FACILITIES & CONSTRUCTION

J-1. Authorization to Advertise Construction Management at Risk Services - Stoneman Douglas High School - Parkland - SMART Program Renovations - Project No. P.002113 - RFQ 19-012C (Supporting Docs)

Approve Authorization to Advertise Construction Management at Risk Services for Stoneman Douglas High School, Approve the RFQ Form, Authorize the Construction Management at Risk (CMAR) Services Agreement, and RFQ 19-012C.

A detailed scope for this project is included in the Executive Summary (Exhibit 1).

A copy of the RFQ is available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center.

A copy of all supporting documents is available online via Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017) and in the District's Capital Budget. Total funding allocated for the scope is $10,107,805 and includes soft costs. Financial obligations will take place at a future Board meeting when approval is requested to award Construction Manager at Risk Services.

J-2. Authorization to Advertise for Bids - McNab Elementary School - Pompano Beach - ACAI Associates, Inc. - SMART Program Renovations - Project No. P.001964 (Supporting Docs)

Approve Authorization to Advertise for Bids, McNab Elementary School, ACAI Associates, Inc., SMART Program Renovations, Project No. P.001964.

Project Consultant: ACAI Associates, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

J-3. Authorization to Advertise for Bids - North Fork Elementary School - Fort Lauderdale - Jorge A. Gutierrez Architect LLC - SMART Program Renovations - Project No. P.001849 (Supporting Docs)

Approve Authorization to Advertise for Bids, North Fork Elementary School, Jorge A. Gutierrez Architect LLC, SMART Program Renovations, Project No. P.001849.

Project Consultant: Jorge A. Gutierrez Architect LLC.

Scope of Work: See Executive Summary (Exhibit 1).

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

J-4. Authorization to Advertise for Bids - Castle Hill Elementary School - Lauderhill - Jorge A. Gutierrez Architect LLC - SMART Program Renovations - Project No. P.001661 (Supporting Docs)

Approve Authorization to Advertise for Bids, Castle Hill Elementary School, Jorge A. Gutierrez Architect LLC, SMART Program Renovations, Project No. P.001661.

Project Consultant: Jorge A. Gutierrez Architect LLC.

Scope of Work: See Executive Summary (Exhibit 1).

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ. OFFICE OF FACILITIES & CONSTRUCTION

JJ-1. Professional Services Agreement - Silva Architects, LLC - Gulfstream Early Learning Center of Excellence (f.k.a. Gulfstream Middle School) - Hallandale Beach - SMART Program Renovations - Project No. P.002055 - RFQ 18-026C (Supporting Docs)

Approve Professional Services Agreement with Silva Architects, LLC, Gulfstream Early Learning Center of Excellence (f.k.a. Gulfstream Middle School), SMART Program Renovations, Project No. P.002055, RFQ 18-026C.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the Professional Services Agreement includes a total of $210,000 for Basic Services, $60,000 for Allowances, and $30,000 for Supplemental Services for a grand total of $300,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-2. Professional Services Agreement (Construction Management at Risk Project Delivery) - Rodriguez Architects, Inc. - Coral Springs Middle School - Coral Springs - SMART Program Renovations - Project No. P.001979 - RFQ 18-089C (Supporting Docs)

Approve Professional Services Agreement (Construction Management at Risk Project Delivery) with Rodriguez Architects, Inc., Coral Springs Middle School, SMART Program Renovations, Project No. P.001979, RFQ 18-089C.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

The financial impact of the Professional Services Agreement includes a total of $625,000 for Basic Services, $70,000 for Allowances, and $60,000 for Supplemental Services for a grand total of $755,000. This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-3. Construction Services Agreement (Construction Manager for CMAR Services) - Munilla Construction Management, LLC - Coral Springs Middle School - Coral Springs - SMART Program Renovations - Project No. P.001979 - RFQ 18-091C (Supporting Docs)

Approve the recommendation to award the above Construction Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Award Amount: $72,000

Construction Manager's Fee: 5.00%

Vendor Awarded: Munilla Construction Management, LLC

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-4. Construction Services Agreement (Construction Manager for CMAR Services) - CORE Construction Services of Florida, LLC - Pkg B: Walter C. Young Middle School - Pembroke Pines - SMART Program Renov - Project No. P.002010 - RFQ 18-035C (Supporting Docs)

Approve the recommendation to award the above Construction Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Award Amount: $77,350

Construction Manager's Fee: 5.00%

Vendor Awarded: CORE Construction Services of Florida, LLC

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-5. Construction Services Agreement (Construction Manager for Construction Management at Risk Services) - Thornton Construction Company, Inc. - Miramar High School - Miramar - SMART Program Renovations - Project No. P.002003 - RFQ 18-039C (Supporting Docs)

Approve the recommendation to award the above Construction Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Award Amount: $95,000

Construction Manager's Fee: 5.00%

Vendor Awarded: Thornton Construction Company, Inc.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda /

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-6. Construction Services Agreement (Construction Manager for Construction Management at Risk Services) - Gilbane Building Company - Package A: McArthur High School - Hollywood - SMART Program Renovations - Project No. P.001954 - RFQ 18-035C (Supporting Docs)

Approve the recommendation to award the above Construction Services Agreement.

User Department: Office of Facilities & Construction

Lump Sum Pre-Construction Award Amount: $144,000

Construction Manager's Fee: 5.00%

Vendor Awarded: Gilbane Building Company

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-7. First Amendment to Professional Services Agreement - ACAI Associates, Inc. - Nova High School - Davie - SMART Program Renovations - Project No. P.001817 (Supporting Docs)

REVISED

Approve the First Amendment to the Professional Services Agreement, dated February 7, 2017, ACAI Associates, Inc., Nova High School, SMART Program Renovations, Project No. P.001817, in the amount of ~~$28,000~~ $77,295.

Purpose of the Amendment: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is no impact to the project budget.

JJ-8. Partial Acceleration of SMART Program Funding - James S. Hunt Elementary School - Coral Springs - Replacement of 155-ton Air Cooled Chiller and Chilled Water Pumps - Project No. P.002059 (Supporting Docs)

Approve the partial acceleration of SMART Funding in the amount of $200,300 from Program Year 5 (2019) to Program Year 4 (2018).

The current District Educational Facilities Plan, adopted September 6, 2017, includes total funding of $2,921,000 in Program Year 5 (2019) for HVAC improvements at James S. Hunt Elementary School. The approval to accelerate these funds will allow Physical Plant Operations (PPO) to proceed with the replacement of the 155-ton air cooled chiller and chilled water pumps.

See Executive Summary (Exhibit 1) for details.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). Funds in the amount of $200,300 will be accelerated from Year 5 (2019) to Year 4 (2018). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

JJ-9. Acceleration of School Choice Enhancement Program (SCEP) Funding - Cooper City Elementary School - Cooper City - Year 5 (2019) to Year 4 (2018) (Supporting Docs)

Approve Acceleration of School Choice Enhancement Program (SCEP) funding for Cooper City Elementary School, from Year 5 (2019) to Year 4 (2018).

See Summary Explanation and Background (Exhibit 1) for details.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). Funds in the amount of $100,000 will be accelerated from Year 5 (2019) to Year 4 (2018). Since this project is already planned in the General Obligation Bond (GOB), no additional funds are needed, as funding from the GOB would be issued sooner to coincide with the project being recommended for acceleration.

JJ-10. Additional Funding - BECON ITV Center - Fort Lauderdale - New Campus Generator - Project No. P.001850 (Supporting Docs)

Approve the request for additional funding for BECON ITV Center, New Campus Generator, Project No. P.001850, in the amount of $163,530.

General Overview: See Executive Summary (Exhibit 1) for details.

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional financial impact for this item in the amount of $163,530 which will come from the Capital Projects Reserve.

JJ-11. Additional Funding - Forest Glen Middle School - Coral Springs - Single Point of Entry - Project No. P.001831 (Supporting Docs)

Approve the request for additional funding for Forest Glen Middle School, Single Point of Entry, Project No. P.001831, in the amount of $178,186.

General Overview: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $178,186 will come from the Capital Projects Reserve.

JJ-12. Additional Funding - Tradewinds Elementary School - Coconut Creek - Single Point of Entry - Project No. P.001829 (Supporting Docs)

Approve the request for additional funding for Tradewinds Elementary School, Single Point of Entry, Project No. P.001829, in the amount of $186,560.

General Overview: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $186,560 will come from the Capital Projects Reserve.

JJ-13. Additional Funding - Larkdale Elementary School - Lauderhill - Single Point of Entry - Project No. P.001832 (Supporting Docs)

Approve the request for additional funding for Larkdale Elementary School, Single Point of Entry, Project No. P.001832, in the amount of $289,410.

General Overview: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $289,410 will come from the Capital Projects Reserve.

ADDED

Approve the recommendation to award the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $3,802,197;

Vendor Awarded: LEGO Construction Co.;

Minority/Women Business Enterprise Vendors(s): LEGO Construction Co.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $517,143 will come from the Capital Projects Reserve.

ADDED

Approve the recommendation to award the above contract.

User Department: Office of Facilities & Construction;

Lump Sum Award Amount: $2,840,165;

Vendor Awarded: LEGO Construction Co.;

Minority/Women Business Enterprise Vendors(s): LEGO Construction Co.

Scope of Work: See Executive Summary (Exhibit 1).

A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda/

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

This project has been appropriated in the Adopted District Educational Facilities Plan (September 6, 2017). There is an additional impact to the project budget. These funds in the amount of $452,897 will come from the Capital Projects Reserve.

K. OFFICE OF FINANCIAL MANAGEMENT

KK. OFFICE OF FINANCIAL MANAGEMENT

L. OFFICE OF PORTFOLIO SERVICES

L-1. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Parkland (Supporting Docs)

Approve the Reciprocal Use Agreement (RUA) between the School Board of Broward County, Florida (SBBC) and the City of Parkland.

The previous Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Parkland was entered into on January 23, 2013 and is scheduled to expire on January 22, 2018.

See Continuation of Summary Explanation and Background.

This agreement will be executed by the City of Parkland after School Board approval. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel.

There is no financial impact to the School District; therefore this item does not require a collaboration form from the Capital Budget Department.

L-2. Lease Agreement between The School Board of Broward County, Florida and the City of Plantation (Supporting Docs)

Approve the Lease Agreement between The School Board of Broward County, Florida (SBBC) and the City of Plantation for the use of the Jim Ward Community Center (Center).

In years past, SBBC has utilized the Center located in the City of Plantation to conduct English for Speakers of Other Languages (ESOL) classes under a specific agreement with the City.

See Supporting Docs for continuation of Summary Explanation and Background.

This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and has been approved by the City of Plantation.

There is no financial impact to SBBC; therefore, this item does not require a Collaboration Form from the Capital Budget Department.

LL. OFFICE OF PORTFOLIO SERVICES

LL- 1. Premium Services Agreements Approval (Supporting Docs)

Approve the Premium Services Agreements between The School Board of Broward County, Florida (SBBC), and the listed governing boards.

As part of the District's Venture Design initiative, and pursuant to Section 1002.33 (20) (b), Florida Statues, the Innovative Programs Design/Support Department has negotiated the terms of Premium Services Agreements for fee-supported services. The attached Agreements delineate the negotiated terms, as well as the structure and components that will comprise the services purchased by the listed governing boards.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C.W. Administration Center and online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/

These Agreements have been reviewed and approved as to form and legal content by the Office of the General Counsel.

The estimated positive revenue to the District for these 2017-2018 Premium Services Agreements will be based on the actual number of services requested and delivered to the pertinent charter schools.

ATTORNEY CLIENT SESSION(S)

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105: If a person decides to appeal any decision made by the School Board with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.